Professional Documents
Culture Documents
Beneficiary: Somaco Grup Prefabricate SRL
Beneficiary: Somaco Grup Prefabricate SRL
2015
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CONTENT OF THE DOCUMENTATION
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DOCUMENTATION TABLE OF CONTENTS
2. Warranty terms, delivery, technical support available for all technological equipment ........................32
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IV. GENERAL CONTRACTUAL CLAUSES TEMPLATE .............................................................................. 34
APPENDIX NO. 1 ............................................................................................................................... 40
1. Evaluation and comparison of tenders. Award criteria. General aspects ...............................................40
2. Details regarding the calculation of the algorithm: ................................................................................40
3. The offer price – maximum 40 points .................................................................................................. ..41
4. Warranty and service conditions - maximum 20 points .........................................................................42
5. Revisions included in the offer -maximum 10 points: .............................................................................42
6. Estimated delivery time – maximum 10 points.......................................................................................42
7. Contractual assuming for gas consumption reduction – maximum 10 points .......................................42
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I. TENDER DATA SHEET
1. The Beneficiary
SOMACO GRUP PREFABRICATE located in .BUCHAREST, strada BIHARIA 67-77, sector 1, telephone:
0040314254577, fax 0040314254629, has received on 16.04.2015 the approval from Innovation
Norway for the project “MODERNIZATION OF THE ADJUD AAC FACTORY”, project co-financed within
the Norway Grants 2009- 2014 programme, under contract ref. nr. .DACHI -2014/113375, signed with
Innovation Norway as Managing Authority for "Green Industry Innovation programme Romania".
The total project value is 1.615.510 Euro (VAT excluded) of which financial assistance is 800.000 Euro.
The project is implemented in ADJUD, strada REVOLUTIEI nr. 17, judetul VRANCEA, for a period of 12
months.
The purpose of the project is to increase SOMACO GRUP PREFABRICATE competitiveness, by greening
the existing production process from AAC Adjud factory.
Purchase & installation of new steam boiler and energy recovery system (Heat recovering system from
condensation water)
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3. Request for information and/or clarifications
SOMACO GRUP PREFABRICATE will clarify any misunderstanding made in writing by the tenderers with
regard to the procurement procedure.
The answers to all requests for clarifications received by will be made in writing by SOMACO GRUP
PREFABRICATE Further information and / or clarification can be obtained by written notice to the
following contacts:
Contact details for information and clarification:
Note: The Procurement Data Sheet is also written in English. In case of misunderstanding of the
terms, the Romanian version is the reference.
4. Sources of finance
Project is financed by Norway Funds and own funds within the Norway Grants 2009- 2014 programme,
with “Innovation Norway” as Managing Authority for "Green Industry Innovation programme
Romania"
Note:
The tenderer shall bear all costs associated with preparation and submission of his tender and the
accompanying documents.
5.1. Contract title: PURCHASE & INSTALLATION OF NEW STEAM BOILER AND ENERGY RECOVERY
SYSTEM (HEAT RECOVERING SYSTEM FROM CONDENSATION WATER)
Delivery of products
5.3. Scope and Quantity of the Agreement
1. PURCHASE & INSTALLATION OF NEW STEAM BOILER – 1 piece
Steam boiler
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Economizer in the flue gas (chimney).
Gas burner
Control, safety and monitor equipment
Boiler water feed equipment
Control cabinet
Degasser (new or old refurbished with new dripping deaerator)
Water preparation station
Chimney (new or old readapted)
Main steam distributor
APPLIED PROCEDURE
„Request for tenders” in accordance with „Procurement Guidelines for contracts awarded in
compliance with best economic practices” issued under the mentioned funding programme.
8. Evaluation methodology
Following the selection of the eligible tenders, SOMACO GRUP PREFABRICATE will conduct a 3-step
evaluation:
1. Checking the submission criteria (tenders must submit their offer only at the specified address and
within the period indicated in paragraph 9).
2. The evaluation of the qualification criteria. The qualification criteria will allow a compatibility
assessment of the tenderer's situation in relation to SOMACO GRUP PREFABRICATE requirements.
3. Technical and economic evaluation. The technical and economic criteria for evaluation are
presented in Appendix No. 1 of the present documentation.
Only the bids that fulfil the qualification criteria will enter into the technical and economic
evaluation stage.
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9. Criteria/mode of submission
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directly at the beneficiary's location until
06.07.2015, 12:00 pm.
The tenderer shall ensure that the offer will be
sent at the beneficiary’s headquarters until the
date / time limit indicated under penalty of non-
acceptance.
9.4. If the criteria for submission are not met, the offer will be rejected.
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declared the winner shall present this original document (issued by
an authorized institution) within 10 calendar days in order to sign
the contract.
The beneficiary reserves the right in case the winning bidder does not
submit its tax residence certificate as this section provides, not to
make any payment related to the implementation of this contract.
10.3. Economic & Financial Situation
10.3.1. General data The form no. 6 –”General Information” from Chapter II will be
regarding the tenderer presented.
Values of turnover and gross profit are expressed in lei at the
exchange rate RON/EUR set by the European Central Bank at the
average for the year.
10.3.2. Minimum The minimum annual average turnover of the bidder for the last 3
requirements years should be 1.950.000 EURO (or euro equivalent at the yearly
average exchange rate of National Bank of Romania)
In accordance with Art. 16, paragraph 2 of Law No. 246/2004 on
stimulating the establishment and development of small and medium
enterprises, SMEs benefit from a 50% reduction of turnover-related
to the criteria required in the procurement of goods, works and
services. To demonstrate affiliation in SMEs category, the tenderer
shall submit the required statutory declaration of the representative
/ legal representative of the company concerned for affiliation in the
SMEs category. The Statutory declaration for affiliation in the SMEs
category will be filled in in the form prescribed in Annex 1 of Law no.
346/14.07.2004 with the subsequent amendments and will be
presented in original.
10.4. Technical and/or Professional Capacity
10.4.1. Similar experience The Bidder shall proof a minimum level of experience in the
delivery/installation of NEW STEAM BOILERS AND ENERGY RECOVERY
SYSTEMS for AAC factories, by filling in and presenting Form no. 7 -
The list of main relevant projects/ activities completed. This Form
must proof that the tenderer has successfully produced / distributed
such equipment until the launch of this procedure.
The list of the main relevant completed projects will contain values,
implementation periods and places where the contracts were
implemented, the beneficiaries of the contracts, whether they are
contracting authorities or private clients, to prove that the bidder has
experience in delivery and installation of NEW STEAM BOILERS AND
ENERGY RECOVERY SYSTEMS for AAC factories.
10.4.2. Documents issued by Tenderers will submit documents issued by accredited bodies,
accredited bodies, confirming confirming the certification and the implementation of the quality
the quality system management system in accordance with the requirements of
certification. standard SR-EN-ISO 9001:2008 (or equivalent) for the products
offered.
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.
NOTE:
* Certificates in the ISO series or similar are accepted regarding the
implementation of a quality management system issued by
international accredited bodies.
**For the tenderers from EU where the ISO standards are not
obligatory in tendering process, the fulfil ing of the EC machinery
directives of the European Parliament and Council will be accepted.
The tenderers will submit also documents that prof the quality
management system and environment quality management process,
according to their national legislation.
NOTE:
* Certificates in the ISO series or similar are accepted regarding the
implementation of a quality management system issued by
international accredited bodies.
**For the tenderers from EU where the ISO standards are not
obligatory in tendering process, the fulfilling of the EC machinery
directives of the European Parliament and Council will be accepted.
The tenderers will submit also documents that prof the quality
management system and environment quality management process,
according to their national legislation.
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arrangement with creditors or there is a situation similar to the
previous, regulated by law.
11.1. Language of drafting the The offer and qualification documents will be written in English.
offer
11.2. Validity of the offer The validity of the offer is 90 (ninety) days from the submission
date.
11.3. Technical proposal The tenderer will prepare the Technical Proposal proving the
compliance with all the requirements stated in the Technical
Proposal, which are minimal requirements.
The tender format will strictly follow and will comply with the
„criteria list” (See Section no. 12). Not taking into account this
condition might lead to a poor score.
Prices do not include VAT and refer to the value of the equipment
put in function by the bidder at SOMACO GRUP PREFABRICATE as
provided below.
The proposed prices shall be considered as final prices and are not
affected by any variation in taxes and / or contributions above.
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The offers Currency: EURO
The offer will include all relevant business information. The offer
will include all amounts required to cover technical assistance
needed to install and to operate goods delivered and to ensure
beneficiary staff training on operation and maintenance of assets.
It will also be disclosed in the offer the minimum period of time
that is necessary to have the technician present.
11. 6. Deadline to submit the The tenders can be sent in accordance to the provisions of section
Offer 9.2.
11.7. Possibility to withdraw or The tenderer has no right to withdraw or amend his offer after the
modify the offer deadline for submission of tenders, under penalty of exclusion
from the procedure for awarding the contract.
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11.8. Opening of the Offers Date, time and place of opening of the offers: 06.07.2015; 13:00 at
the beneficiary’s location, Bucharest strada Biharia 67-77, sector
1.
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- The tender (in its entirety) will be presented only in a printed
version on A4 paper, in a file without binders and without
perforating the paper in any way (without binder / spiral / hooked
or tied in any other way than provided above.
The detailed methodology on assessment of Tender factors can be found in Appendix. 1 of this
documentation.
After the evaluation completion SOMACO GRUP PREFABRICATE will communicate the results to all the
tenderers.
Any complaints may be submitted within 3 days of receipt of the notification of the award of the
procurement contract at the Beneficiary’s headquarters. After solving the complaints, the results will
be sent by the Beneficiary by written notice.
After finalizing the evaluation of the applicable claims, SOMACO GRUP PREFABRICATE will notify the
winning tenderer in writing regarding the acceptance of his offer. At the same time it will also notify all
other tenderers on the results of the award procedure.
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15. Contract awarding and conclusion
15.1. General aspects The contract will be signed only after prior review:
Note :
If the winning tenderer does not sign the contract on time, within
maximum 15 days from the date of notification of award or the
date of receipt of the invitation, the beneficiary may contract with
a next ranked bidder if his tender meets or award may resume.
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II. FORMS
Chapter II contains forms that on the one hand are meant to facilitate the preparation and submission of
the tenders and accompanying documents, and, on the other hand, allow the evaluation committee to
perform a rapid and accurate examination and evaluation of all bids submitted.
Each candidate / tenderer participating individually or as a partner, in the procedure for awarding the
procurement contract is required to submit the forms provided in this chapter, duly completed and
signed by the authorized persons.
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FORM NO. 1
ECONOMIC OPERATOR
(tenderer)
……………………………..
no. ……/………..
(name)
COVER LETTER
To,
SOMACO GRUP PREFABRICATE SRL, strada Biharia 67-77, sector 1, Bucuresti, corp 1, etaj 2, România
Following the Notice published on the site www.somaco.ro, on 3rd of June 2015, regarding the
application of the award procedure for the acquisition of ..............................................……………………
We, ........................... (bidder’s company/name), hereby enclose the following:
- pack sealed and marked visibly, containing an original and a number of …………………
copies of:
- offer
- documentation accompanying the offer
Date: ……………………
Bidder
(Authorized signature)
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FORM NO. 2
Company
_________________________
(description/name)
POWER OF ATTORNEY
At the opening of the documents for the acquisition of the product------------ on the date of _____
Date: ...............................
Company
........................................
(authorized signature)
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FORM NO. 3
BIDDER
............................................
(name)
DECLARATION OF ELIGIBILITY
2. The undersigned, I hereby certify that the information provided are complete and correct in every
detail and I understand that the Beneficiary /( contracting beneficiary) is entitled to request, with a view
to the verification and confirmation of the declarations, statements and documents accompanying the
offer, any additional information regarding our eligibility and experience, competence and expertise and
resources at our disposal.
3. The undersigned, I hereby authorize any institution, commercial company, bank, other legal entities,
to provide information to the authorized representatives of the SOMACO GRUP PREFABRICATE SRL,
strada Biharia 67-77, sector 1, Bucuresti, corp 1, etaj 2, România, regarding any technical and financial
aspect with reference to our activity.
4. This statement is available until the date... ... ... ... ... ... ... ... ... ... ... ... ......... (to specify expiry date of
the bid validity period).
Date:...................
Company
…………………...............
(Authorized signature)
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FORM NO. 4
Tenderer_________________________
(description/name)
STATEMENT
regarding failure to comply with one of the situations provided by the Romanian
law in force
The undersigned, I hereby declare that the information provided is complete and correct in every detail
and understand that the beneficiary is entitled to request, with a view to the verification and
confirmation of my declarations, any documents / evidence which I have available.
I understand that unless this statement is true and conforming with reality, I am liable for the
infringement of the criminal law regarding false statements.
Date:...............................................
Company,
....................................
(Authorized signature)
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FORM. NO. 5
Company
............................................
(name)
That our company is not in a situation of conflict of interest in the context of this procurement procedure
respectively is not in the following circumstances:
- Existence of connections between our company and the shareholder structure of the
Beneficiary
- Existence of connections between our company and members of the evaluation committee of
the Beneficiary
- We do not hold a majority of shares in two or more firms participating in this tender.
Furthermore, we assume or obligation that in the event of a conflict of interest of the kinds described
above during the course of the procurement procedure, to notify the Beneficiary in writing of this fact
and take measures to eliminate this situation.
Date:...................
Company
…………………...............
(Authorized signature)
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FORM NO. 6
Company
…………………………
(denomination/name)
GENERAL INFORMATION
1. Company Denomination/name:
2. Fiscal code:
3. Head office address:
4. Phone:
Fax:
Tel:
E-mail:
5. Account …………………………………….Open with
……………………………………….
6. If the Company is Registered as S.M.E. company
………………………………..……………………..
7. Registration certificate…………………………………………………………
(number, date and place of registration)
8. Object of activity, on fields……………………………………………………………..
( in accordance with company by-laws )
9. Offices of local branches/subsidiaries, if applicable:………………………………
(addresses, phone/fax , registration certificates)
10. Main business market:
11. Turnover for the last 3 years:
Year Turnover on 31 December (equivalent in euro)
2011
2012
2013
Average for the 3 years :
Date ____________
Bidder,
…………………
(authorized signature)
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FORM NO. 7
Company Name
_________________________
DECLARATION REGARDING
THE MAIN SIMILAR CONTRACTS DELIVERED
The undersigned ... ... ... ... ... ... ... ... ... ... ... ... .., duly authorized representative of ...............................
..................................... (Name and location / address of applicant / bidder), I hereby declare on my own
responsibility, under sanction applicable to false public documents, that the data in the attached table
are real.
The undersigned, I hereby declare that the information provided is complete and correct in every detail
and understand that the beneficiary is entitled to request, with a view to verify and confirm the
declarations, statements and documents accompanying the tender, any additional information in order
to verify the data in this statement herein.
The undersigned, I hereby authorize any institution, company, bank or other legal persons to provide
information to the duly authorized representatives of ............... (Name and address of the beneficiary)
with reference to any technical and financial aspect related to our activity.
Item Object of contract Total contract Percentage fulfilled by Time period for contract
value provider (%) performance *)
1
2
3
Date:.....................................
Company,
....................................
(Authorized signature)
_____________
*) Specify start and completion date of the contract.
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FORM NO. 8
TECHNICAL PROPOSAL1
1
- The elements of the technical proposal shall be detailed in a clear correlation with the requirements found in
Chapter III of the present documentation – “Technical Requirements”.
- The form will not contain promotional/ marketing items / (eg logo, photos, etc.).
- Tenderers can choose their own shape/standard to fill this form with respect to the above requirements
(specification and procurement data sheet, Chapter I-11.3).
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FORM NO. 9
BIDDER
__________________
(company name)
Sirs,
1. After examination of the award procedure documentation for the ......................................................,
duly authorized representatives of the Bidder ..........................................(bidder name), we offer to
supply:
.........................................................................................................................................................................
.
in accordance with the provisions and requirements described in the above documentation
> ______________________ against the amount of Euro, without VAT, in the delivery condition DDP
Delivery conditions: ADJUD, STRADA REVOLUTIEI NR. (Delivered with custom taxes included)
(Amount in words and figures)
2. We undertake, if our bid is declared successful, to supply the products in compliance
with the terms in the specification of requirements.
3. We undertake to keep this offer valid for a period of 90 (ninety) days, i.e. until
___________________________, and it will remain binding for us and can be accepted anytime
(Day / month / year)
before the expiry of its validity.
4. Pending the conclusion and signing of the purchase agreement , this offer, together with the
notification by which it is declared winning tender, such offer is a binding contract for us.
5. We understand and agree that, if our offer is set to be the winning one:
a. to sign the purchase contract within ___ days after notice of award of procurement contract.
b. to set up a performance bond in accordance with the provisions of the award procedure
documentation
6. We understand that you are not forced to accept the lowest price bid or any other bid which you may
get .
7. Attached, we present our detailed tender as requested in the procurement data sheet.
Date:................................
Company
........................................
(authorized signature)
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III. TECHNICAL REQUIREMENTS
1. PURCHASE & INSTALLATION OF NEW STEAM BOILER AND ENERGY RECOVERY SYSTEM (HEAT
RECOVERING SYSTEM FROM CONDENSATION WATER)
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Crt. No Features
The project purpose is to replace the two existing steam boilers with a new generation steam
boiler with a superior performance, with 16 to 18 tones capacity and 16 bars maximum pressure.
Will be replaced also the auxiliary equipment of the boiler: gas burner, feed water system,
control cabinet, control and monitoring system, safety systems, economizer, etc.
In order to increase the efficiency, the actual water preparation installation will be replaced
completely. The new water preparation will be based on reverse osmosis principle. All additional
chemical treatment will be implemented according to existing water chemical composition.
To increase even more the efficiency, the feed water tank will be supplied with water preheated
with energy from the condensate and/or from the remaining steam from the autoclaves.
The project objective is to reduce the gas consumption in Adjud AAC factory with minimum
35%.
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003 Scope of supply*
3.1.2 Economizer
3.12. For economical use of the flue gas, the steam boiler will come together with an
economizer, installed behind the boiler in order to preheat the feed water from 1030C (from
degasser) to 1300C .
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103 °C. The steam for degassing will come from the new steam distributor.
The basic principle of reverse osmosis is required, doubled by de-ironing systems, oxidation
systems, de-manganese systems, softening installations, etc., according to the water
composition found.
The installation will be also equipped with a chemical module which can help to add chemicals,
to correct the chemical composition of the water.
Water preparation system will be able to generate the required minimum water volume
accordingly to steam boiler capacity. The system is automatically managed by an electronic
programmer integrated.
* For all equipment proposed by the tenderer will be specified the manufacturer's name.
4.1. The offer includes the delivery, the installation, the technical assistance during installation
and commissioning of the equipment to the following limits:
Steam to: the main distributor (included)
Water supply from: wall of the steam boiler building
Electricity from: clamps of the boiler electrical panel.
Methane gas from: wall of the steam boiler building
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Automation of the entire installation
The equipment will be delivered and installed in accordance with the plant winter shutdown
period, which is scheduled during: 01.12.2015 - 01.02.2016
7.1 The tenderer will do the complete erection of all delivered equipment with its own
resources.
7.2 Commissioning of the equipment will take place on January 30, 2016 once with the factory
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start up. As a result, on February 1, 2015 there is the possibility to pour the material into forms
2. Warranty terms, delivery, technical support available for all technological equipment
* Each bidder shall indicate in his offer, the identification data of the Company that will be obligated to
assure the servicing, warranty and post-warranty of the product.
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Certificate / Declaration of Conformity EC
The technical paper of the equipment: guidance on safe operation, maintenance and safety,
service book stating revision range
Operation and maintenance manuals in Romanian or English
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IV. GENERAL CONTRACTUAL CLAUSES TEMPLATE
1. CONTRACTING PARTIES
and
SC SOMACO GRUP PREFABIRCATE SRL, with headquarters in Bucharest, Biharia street no 67-77, sector 1,
România, ___________ phone, fax 0____________, registered in the Commercial Register under number
___________ __________, __________ unique registration code, tax attribute RO, holder account
number _______________ opened at Bank ____________ - __________ Banking Agency, represented by
CEO and CFO __________________, ___________, as a buyer, have agreed to end the contract.
3. Prices
3.1 The total value of the contract is ...................... Euro and covers the cost of all activities under the
responsibility of the Supplier to fulfil all the requirements stipulated in this contract.
3.2 Prices quoted are firm and fixed and valid unrevised throughout the contract term.
4. DELIVERY
4.1 Condition of delivery: DDP Delivery conditions: ADJUD, Revolutiei street no 17, judetul Vrancea,
(Delivered with custom taxes included), Romania according to Inco terms 2010.
4.2 Date of delivery of the equipment at the Buyer’s location: according to the Offer (delivery schedule
proposed by the tenderer in his tender).
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4.3 Shipping time: the Supplier must comply with the delivery term of the tender submitted.
For all payments to be made as advance payment according to the schedule described above, the
supplier shall submit a bank guarantee letter in the amount of the advance payment provided by the
buyer, in the bank account of the latter (buyer). The bank guarantee letter must be valid until the
completion of the supply process or transaction.
Thus, after the conclusion of the award procedure but before the advance payment of 30% of the
contract by the buyer, the supplier shall submit a bank guarantee letter in favour of the beneficiary,
whose bank account is.............................. .
5.2. Payment 2 - LC
An amount of 40% of the contract value will be paid by letter of credit LC-that will be opened one week
before the delivery date by the buyer in favour of the supplier.
Delivery is confirmed by signing the shipping documents (delivery note, CMR, etc..).
Payment of 40% is made with LC in favour of the supplier in regard to the delivery date specified in the
Offer.
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After the signing the commissioning and before the transfer of the final payment of 30%, the supplier
will submit a bank guaranty letter for good performance in the amount of 5% of the contract value for a
period of 12 months, in favor of the beneficiary.
5.5. Billing:
Invoices issued by the supplier should be sent to the buyer’s address mentioned in this contract by post /
courier, with delivery receipt and anticipated by electronic mail to the following addresses ............e-
mail.................., in the attention of the accounting department.
In order to release the guaranty of 5% by the beneficiary, after 12 month from the commissioning, the
beneficiary will consider the following key performance indicators:
- The installation has been worked within the parameters accepted during commissioning and has
not generated unexpected shutdowns longer than 120 working hours cumulated from the
commissioning date.
- The energy consumption decrease has been …. % according to the reduction assumed in the
tender documentation.
- The installation maintenance costs have not exceeded 10% of the contract value.
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- The technical parameters of the installation have not been changed with more than 3%
(maximum pressure, steam boiler output, water treated composition, temperature before and
after degasser)
6. INSTALLATION
6.1. Execution of installation: The Purchaser shall provide all necessary facilities installed in accordance
with the supplier's recommendations. Connecting elements connecting and installing products will be
made by representatives of the Supplier provided that, first, the product is placed in an appropriate
place and ready for installation as shown by the Provider.
Unloading will be done in the presence of an authorized representative of the supplier.
6.2. Time: installation begins on a date to be agreed by both parties, but no later than 7 days after the
machine has reached its destination.
8. Reception of products
8.1 After inspection and acceptance by the Buyer of the equipment supplied, after checking their
functioning and after the buyer’s staff training the buyer will sign the final minutes of receiving.
8.2 Date of signing the minutes of receiving is the date on which the final payment will be made and at
which time the property title passes from the supplier to the buy and is also considered the date of
commissioning of the equipment.
9. Personnel training:
9.1 The provider is required to submit a schedule of the buyer’s staff training. This chart must contain at
least two aspects: training related to service and maintenance technology and elements related to
programming and operation control, places of training (.......................), no. of hours allocated for
training and any other information which the supplier considers necessary.
9.2 The offer of training and support services should be included in the total price of the offer.
10. WARRANTY
10.1. Supplier warrants that the product supplied is new, manufactured in accordance with the technical
specifications of the Supplier, under certified quality management system, and without any defect
resulted from design errors, nonconformities and / or hidden defects in material and mistakes
manufacturing flow.
10.2. This Warranty is provided for a period of minimum of …. months from the completion date of
launch of the product.
10.3. All costs necessary for repairs during the warranty period will be borne by the supplier.
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11. POST WARRANTY SERVICES
11.1. After the warranty period, the Supplier will provide Buyer post-warranty service and parts with
prices applicable at the time the services and parts are required / provided for a minimum of 10 years.
11.2 In the following lines identification data will be inserted (name / registered office / address / work
point / links, contact persons, phone no., E-mail and any relevant data or buyer necessary for to contact
them) for the company authorized to handle the post-warranty services.
…………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………
……….. .
12. Delegation:
Subcontracting of parts of the works from the contract related to the present procurement procedure it
is permitted with the agreement of the beneficiary. The tenderer remains fully responsible for the
contract.
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14.2. If after 20 days from the commencement of these negotiations the parties fail to amicably resolve a
contractual divergence, each may require the dispute to be settled by the courts in Romania (where the
provider is a company registered in Romania) or an arbitration court, in a neutral country (where the
supplier is a company registered in another country).
14.3. Place of arbitration shall be .................................. Procedures will be confidential and the language
of arbitration will be conducted in .............................
14.4. Language of the contract is Romanian
This contract shall be drawn up in 2 (two) original copies, 1 (one) for each part.
BUYER: SUPPLIER:
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APPENDIX NO. 1
The evaluation committee will consider all offers qualified in accordance with the criterion "the most
economically advantageous" offer.
AWARD CRITERIA - EVALUATION FACTORS:
Crt. No. Evaluation factors Points
1. The offer price for the requested equipment 40
The method involves classifying the bids in descending order of the total scores, taking into account
the weights for each of the evaluation factors listed. The final total score of each tender will be the
arithmetic average of the scores given by all the evaluators. The number of decimals to be used will be
the minimum required for establishing the winner in case of a tie.
The distribution weight will follow the importance of these criteria for SOMACO GRUP PREFABRICATE
so as to sum up 100 points.
If after applying the algorithm presented in this section, two or more offers have the same number of
points, for establishing the winning offer the following criteria (in the order of their presentation) will
be applied:
1. The winning bid will be the one that has the lowest price;
2. The winning bid will be the one that got the best score on the criterion of "technical requirements";
3. The winning bid will be the one that got the best score on the criterion " Warranty, post-warranty
and service ";
4. The winning bid will be the one that got the best score on the criterion of " Payment Conditions"
If after applying all of the four additional criteria mentioned above it will not be possible to establish a
winning bid – a new price offer will be requested from the remaining bidders.
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3. The offer price – maximum 40 points
a) The offer with the lowest price will be awarded the maximum score - 40 points;
b) For any other price than the one provided in point. a), a proportionally smaller score will be
awarded, as follows: price for bid n = (minimum offer price / evaluated offer price) x maximum score
allocated.
The prices that will be compared in order to provide scores are expressed in Euro excluding VAT and
will be taken from the financial bid.
Each criterion on the conditions of warranty, post-warranty and service of the technical specifications
reflected in the evaluation grid for the assessment factor must be rated or mentioned as being included in
the final bid price.
The tenderer shall clearly mention in his tender the no. of months of warranty that he offers for
his product.
The score for this criterion will be awarded according to the following calculation algorithm:
For a warranty period of 24 months or longer, the tenderer will receive 20 points.
For a minimum warranty period of 12 months the tenderer will receive 8 points.
Tenderers whose offers are included in this interval (12-24 months) will receive for each extra
month of warranty (from the minimum of 12 months) an extra point.
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Points awarded for the four offer mentioned above:
Offer A = 8 points (minimum points awarded)
Offer B = 12 points (16 months= 12 months(minimum) + 4 months / 8 +4 = 12 points)
Offer C = 16 points (20 months = 12 months(minimum) + 8 months/ 8 +8 = 16 points)
Offer D = 20 points
a) Two revisions, included in the offer, during warranty period, will be scored with 20 points.
b) One revision, included in the offer, during warranty period, will be scored with 16 points.
c) Stipulating revisions during warranty period, not included in the financial offer, will be scored with
12 points.
d) No revisions stipulated during warranty period will be scored with 0(zero) points
a) For meeting the estimated start up target of maximum 1th of February 2016 - there will be given the
maximum score - 10 points.
b) The tenders that will exceed the estimated start-up term of January 30, 2016 will be scored with 0
(zero) points.
The tenderer assumes a decrease of gas consumption with minimum 35% after the implementation of
the project. The reference is the average gas consumption relative to 1 qm AAC produced.
In the present the consumption is 14 qm gas / 1 qm AAC produced. The average production during
last three years have been 290.000 qm AAC/ year
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To respect this indicator, the beneficiary assumes an annual production of minimum 280.000 qm AAC.
a) For assuming a reduction of 35% - the score is 10 points (9,1 qm gas/1 mc AAC)
b) For each percentage less, the score is reduce with one point :
34%.... 9 points
.
.
26%.....1 points
25%.....0 points
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