PERFORMING COMPUTER OPERATIONS (PCO) LO4 (TLE - IACSS9-12PCO-If-7)

Lesson 4: Produce output/ data using computer system
Content Standards:
The learners demonstrate and understanding of concepts and underlying
principles in performing computer operations.
Performance Standards:
The learners shall be able to perform computer operations based on a given tasks
Lesson Objectives:
Upon completing the lesson, students will be able to:
 Process entered data using appropriate software commands
 Print out data as required using computer hardware /peripheral devices in
accordance with standard operating procedures
 Transfer files and data between compatible systems using computer software,
hardware/peripheral devices in accordance with standard operating procedures
Computer Application Software
Software is the component of a computer system which refers to

the set of instructions written in a code-that computers can understand
and execute. Another name for this set of instructions is program.
Three Types of Software
1. Operating System
2. Application Software
3. Programming Language
1. Operating System - This software tells the CPU what to do.

Software that controls the allocation and use of programs and data
that a computer uses. Below is a listing of common operating
systems available today, and who developed them.
Operating system Developer

Windows 7 Microsoft
Windows 8 Microsoft
Windows 10 Microsoft
Windows Server 2008 Microsoft
Corel Linux Corel
MAC OS X Apple
Mandrake Linux Mandrake
Common Operating Systems and its Logo
Window 1.0Windows 3.1Windows 95 Windows XP
Windows VistaWindows 7Windows 10
2. Application Software - This is designed and written to perform

specific personal, business, or scientific processing tasks, such as
payroll, processing, human resource management, or inventory
management. Common Application software are the following:
 MS Word, WordPad and Notepad

 Internet browsers like Firefox, Safari, and Chrome
 Microsoft Power Point, Keynotes
 Auto CAD
 MySQL, Oracle, MS Access
 Apple Numbers, Microsoft Excel
 Real Player, Media Player, VLC Player
 Dictionaries: Encarta, Britannica Mathematical:
MATLABOthers: Google Earth, NASA World Wind
 OpenOffice, Microsoft Office
3. Programming Language - Programmers use this software for making

computer programs. Programming software is a tool to make software
using different programming languages.
Activity 1
1. What are the three (3) types of software?
____________________________________________________
____________________________________________________
____________________________________________________
2. Common Operating systems (Give at least 5)

____________________________________________________
____________________________________________________
____________________________________________________
3. Examples of Application Software (Give at least 5)

____________________________________________________
____________________________________________________
____________________________________________________
4. Examples of Programming Language (Give at least 3)

____________________________________________________
____________________________________________________
____________________________________________________
Activity 2
Identify the OS, Application Software & Programming Language
Identify if the icon is an Operating System, Application Software or
Programming Language (One example is given at number 1)
1. Application Software___
2.
3.
4.
5.
6.
7.
8.
9.
10. _____________
Standard Operating Procedures for a Print
Installation of a printer is very easy

process. To use a printer, your computer has to
have software installed — a printer driver —
and use certain settings to tell your computer
how to find the printer and what to print.
Connecting the printer to the computer
Connect the printer to the computer either

using a USB cable, parallel port cable, or SCSI
cable and then connect the power plug to a power
outlet.
Turning on a printer
After connecting the printer to the computer, it can be turned on using the power
button on the front of the printer. Typically the power button is on the front right corner
of the printer. However, the button placement depends on the type of printer you have.
Older laser printers may even have a power switch in one of the back bottom corners of
the printer.
Setup printer and install software

After connecting the printer and turning it on, you'll need to install the printers
software and drivers. Every printer should come with the software used to install a
printer in Windows or your operating system.
1. After everything is plugged in, turn on the computer.
2. Insert the CD that came with the printer. If the CD does not automatically
start, open My Computer, double-click the CD drive, and then click
the Setup or Install file. If you have downloaded the drivers, run the
downloaded setup file.
3. Follow the installation wizard, and once completed, your software is installed.
4. Test the printer to make sure it is working.
Test the printer

After installing the printer, you can use Windows to print a self-test page to help
verify the printer is working.
Microsoft Windows users

1. Open the Control Panel.
2. Double-click the Devices and Printers, Printers, or Printers and Fax icon.
3. Right-click the printer you want to test and click Properties. If you do not see
your printer, your printer is not installed.
4. In the Printers Properties window, click the Print Test Page button.
5. If the printer can print a test page, your printer is installed and set up properly.
However, if you cannot print in other programs, the program you are attempting
to print from has issues.
Activity 3
1. A technician is installing a printer that will be directly connected to a computer. Why
does the technician not connect the printer initially during the installation process?
a. The printer needs to be configured first.
b. The OS of the workstation needs to be updated first.
c. The printer driver might need to be installed first before the printer is connected.
d. The Microsoft download site needs to be searched first for the printer driver.
2. A Windows 7 computer has several printers configured in the Control Panel Devices
and Printers window. Which printer will the computer choose to be the first option for
printing?
a. the printer that is set as the default printer
b. the software-based printer that is used to create PDF files
c. the software-based printer that is used to create XPS files
d. a manual selection, which is always needed
3. Which is the most common way to connect a computer to a printer?
a. USB
b. Parallel
c. Serial
d. wireless
4. A user tells a technician that the printer does not respond to attempts to print a
document. The technician attempts to print a document and the printer does not output
any pages. The technician notices that the printer LCD display is blank and unlit. What
is most likely the problem?
a. The screen contrast is too low.
b. The printer is not turned on.
c. The printer is out of ink.
d. The print head is clogged.
5. Which printer component controls all device-specific functions, including print

resolution and quality choices?
a. Printer driver
b. Printer firmware
c. Printer interface
d. Printer display
Storage Devices
Storage devices store data and programs. These hold data, information, and
programs permanently.
• Solid State Drive (SSD)

• Hard Disk Drive (HHD)
• Flash Drive
• CD “compact disc”
Solid State Drive (SSD) – mass Hard Disk Drive (HHD) – often called
storage device that stores data in a hard drive or hard disk. This is the
permanent state even without power. most common storage device that do
Similar to an HDD’s function, only the not need power to maintain data;
internal components are different. these store data through spinning
SSDs do not have moving parts but platters or magnetic disks, recording
store data on magnetic platters making individual bits written into the disk.
use of flash memory.
Flash Drive – highly portable small CD – “compact disc”, this storage
data storage devices making use of device can hold up to 700 MB; it is
flash memory and a Universal Serial read by an optical drive through a laser
Bus (USB) port connection
Transferring files onto a USB flash drive
Using Windows 7 or Vista
METHOD 1 - Copy and Paste
1. Plug the USB flash drive directly into an available USB port.
2. If the USB flash drive or external drive folder does NOT open automatically, follow
these steps:
a. Click Start > Computer.
b. Double-click on the Removable Disk associated with the USB flash drive.
3. Navigate to the folders in your computer containing files you want to transfer.
4. Right-click on the file you want to copy, then select Copy.
5. Return to the Removable Disk window, right-click within the window, then select
Paste.
METHOD 2 - Drag and Drop

2. Allow the computer to recognize the drive, then click Start > Computer.
3. Double-click on the Removable Disk associated with the USB flash drive.
5. Click and drag the files you want to the Removable Disk.
6. Release the mouse.
METHOD 3 - Send To (Windows)

3. Right-click on the file you want to transfer to your removable disk.
4. Click Send To and select the Removable Disk associated with the USB flash drive.
METHOD 4 - Copy and Paste using keyboard shortcuts (Windows)
2. Click on your desired file to select it.
NOTE: You can select multiple files by holding down the Ctrl while left click on the
desired files. Or you can select all files by holding down Ctrl and press A.
3. On your keyboard, hold down the Ctrl key and press C.

4. Navigate to the desired folder destination.
5. Hold down the Ctrl key and press V.
Activity 4: SCENARIO-BASED QUESTIONS

Ronaldo has recently bought a new external hard drive for his laptop computer,
since his laptop has started running out of space. Ronaldo’s laptop has an SSD with a
storage capacity of 500 MB, while his new external hard drive has a storage capacity of
1 GB.
1. Which of Ronaldo’s storage devices has the longest lifespan? Give one reason for
your answer.
______________________________________________________________
______________________________________________________________
______________________________________________________________
2. When Ronaldo connects his external hard drive to his laptop, his laptop detects it but
cannot read it. What should Ronaldo do to work out what is wrong with the external
hard drive?
______________________________________________________________
______________________________________________________________
______________________________________________________________
3. Ronaldo finds out that he should format his new external hard disk. Why should he
do this?
______________________________________________________________
______________________________________________________________
______________________________________________________________
Resources:
https://kb.sandisk.com/app/answers/detail/a_id/104/~/transferring-files-onto-a-usb-
flash-drive#drag_n_drop
http://admin/search/Transferring%20files%20onto%20a%20USB%20flash%20drive
https://www.siyavula.com/read/cat/grade-11-cat/software/04-software
ANSWER KEY
Activity 3
1. c
2. a
3. a
4. b
5. a

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Lesson 4: Produce output/ data using computer system

Computer Application Software

Software is the component of a computer system which refers to

Three Types of Software

1. Operating System - This software tells the CPU what to do.

Operating system Developer

Window 1.0Windows 3.1Windows 95 Windows XP

Windows VistaWindows 7Windows 10

2. Application Software - This is designed and written to perform

 MS Word, WordPad and Notepad

3. Programming Language - Programmers use this software for making

2. Common Operating systems (Give at least 5)

3. Examples of Application Software (Give at least 5)

4. Examples of Programming Language (Give at least 3)

Standard Operating Procedures for a Print

Installation of a printer is very easy

Connecting the printer to the computer

Connect the printer to the computer either

Setup printer and install software

Test the printer

Microsoft Windows users

5. Which printer component controls all device-specific functions, including print

• Solid State Drive (SSD)

Transferring files onto a USB flash drive

Using Windows 7 or Vista

METHOD 1 - Copy and Paste

METHOD 2 - Drag and Drop

3. Double-click on the Removable Disk associated with the USB flash drive.

METHOD 3 - Send To (Windows)

METHOD 4 - Copy and Paste using keyboard shortcuts (Windows)

3. On your keyboard, hold down the Ctrl key and press C.

Activity 4: SCENARIO-BASED QUESTIONS

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