Quality Assurance Plan: Global Infra Solutions

July 2020
QUALITY ASSURANCE PLAN

CONSULTANCY SERVICES FOR
FEASIBILITY STUDY, PREPARATION OF
DETAILED PROJECT REPORT FOR MAWNGAP
(ON OLD NH 44E) - MAWPHLANG -
LAITMUSIANG - MAWKYRWAT - RANGTHONG -
NONGNAH - DIRANG - KHADPHRA (RANIKOR)
(NEAR BANGLADESH BORDER)- 96 KM
(NHIDCL/DPR/MEGHALAYA/M-K/02/2018)
Consultants:
Global Infra Solutions National Highways & Infrastructure
Development Corporation Ltd.
in JV with Dhruv Consultancy Services Limited and (Ministry of Road Transport & Highways)
association with Infycons Creative Software Pvt. Ltd.
Government of India
PTI Building, 3rd Floor, 4, Parliament Street,
F-2, E-8/11A, Sukhsagar Apartment, Trilanga, Bhopal -462039 New Delhi-110001
e: [email protected] web: globalinfrasolutions.org
CONSULTANCY SERVICES FOR FEASIBILITY STUDY, PREPARATION OF DETAILED PROJECT REPORT FOR MAWNGAP (ON OLD NH 44E) - MAWPHLANG -
LAITMUSIANG - MAWKYRWAT - RANGTHONG - NONGNAH - DIRANG - KHADPHRA (RANIKOR) (NEAR BANGLADESH BORDER) IN STATE OF MEGHALAYA
DISCLAIMER
This report is confidential and is provided solely for the purposes of presenting the Quality
Assurance Plan for executing design works for the concerned project. This report is
provided pursuant to a Consultancy Agreement between M/s Global Infra Solutions
JV Dhruv Consultancy Services Ltd. and National Highways & Infrastructure Development
Corporation Limited (“NHIDCL”) under which M/s Global Infra Solutions JV Dhruv Consultancy
Services Ltd. undertook to conduct Feasibility study and prepare detailed project report for
Mawngap (on old NH 44E) - Mawphlang - Laitmusiang - Mawkyrwat - Rangthong - Nongnah - Dirang -
Khadphra (Ranikor) (near Bangladesh Border) in the state of Meghalaya. This report is strictly
limited to the matters stated in it and subject to the various assumptions, qualifications and limitations in
it and does not apply by implication to other matters. M/s Global Infra Solutions JV Dhruv
Consultancy Services Ltd. makes no representation that the scope, assumptions, qualifications and
exclusions set out in this report will be suitable or sufficient for other purposes nor that the content
of the report covers all matters which you may regard as material for your purposes. This report must
be read as a whole. Any subsequent report must be read in conjunction with this report.
The report supersedes all previous draft or interim reports, whether written or presented orally, before
the date of this report. This report has not and will not be updated for events or transactions occurring
after the date of the report or any other matters which might have a material effect on its contents, or
which come to light after the date of the report. M/s Global Infra Solutions JV Dhruv Consultancy
Services Ltd. is not obliged to inform you of any such event, transaction or matter nor to update the
report for anything that occurs, or of which M/s Global Infra Solutions JV Dhruv Consultancy Services
Ltd. becomes aware, after the date of this report.
Unless expressly agreed otherwise in writing, M/s Global Infra Solutions JV Dhruv Consultancy Services
Ltd. does not accept a duty of care or any other legal responsibility whatsoever in relation to this
report, or any related inquiries, advice or other work, nor does M/s Global Infra Solutions JV Dhruv
Consultancy Services Ltd. make any representation in connection with this report, to any person other
than NHIDCL. Any other person who receives a draft or a copy of this report (or any part of it) or
discusses it (or any part of it) or any related matter with M/s Global Infra Solutions JV Dhruv
Consultancy Services Ltd., does so on the basis that he or she acknowledges and accepts that he or she
may not rely on this report nor on any related information or advice given by M/s Global Infra
Solutions JV Dhruv Consultancy Services Ltd. for any purpose whatsoever.
Document No.: 3007/IR01-MR

Revision No.: 0
TABLE OF CONTENTS
1 INTRODUCTION............................................................................................................................. 6
2 QUALITY ASSURANCE POLICIES, SYSTEMS AND PROCEDURES ................................................... 6
2.1 General ............................................................................................................................................................................. 6
2.2 Quality Policy ................................................................................................................................................................... 6
2.3 Management Responsibility ........................................................................................................................................... 6
2.4 Quality Systems ............................................................................................................................................................... 6
2.5 Contract Review ............................................................................................................................................................... 6
2.6 Design Control .................................................................................................................................................................. 6
2.7 Document and Data Control .......................................................................................................................................... 6
2.8 Process Control of Project Activities ............................................................................................................................. 6
3 TRAFFIC SURVEYS ......................................................................................................................... 6
3.1 Number and Location of Survey Stations .................................................................................................................... 6
3.2 Manpower and Responsibility ....................................................................................................................................... 6
3.3 Applicable Codes / Standards ..................................................................................................................................... 6
3.4 Regulatory Requirements ............................................................................................................................................... 6
3.5 Safety / Environmental Considerations ....................................................................................................................... 6
3.6 Training.............................................................................................................................................................................. 6
3.7 Data Verification ............................................................................................................................................................. 6
3.8 Documentation .................................................................................................................................................................. 6
3.9 Work Procedure .............................................................................................................................................................. 6
3.10 Proposed Number and Locations of Traffic Survey Stations ................................................................................. 6
3.10.1 General................................................................................................................................................................... 6
3.10.2 Proforma for Recording Data ............................................................................................................................. 6
4 INVENTORY & CONDITION SURVEYS FOR HIGHWAYS & STRUCTURES ....................................... 6
4.2 Equipment.......................................................................................................................................................................... 6
4.3 Applicable Standards / Codes ..................................................................................................................................... 6
4.6 Training.............................................................................................................................................................................. 6
4.8 Documentation .................................................................................................................................................................. 6
4.9 Work Procedure .............................................................................................................................................................. 6
4.10 Proforma for recording data ...................................................................................................................................... 6
5 TOPOGRAPHIC SURVEYS .............................................................................................................. 6
5.1 Global Position Survey (Gps) Stations ......................................................................................................................... 7
5.2 Intermediate Reference Pillars ...................................................................................................................................... 7
5.3 Setting Up Instrument on Station ................................................................................................................................... 7

Revision No.: 0
5.4 Taking Traverse Readings .............................................................................................................................................. 7

5.5 Taking Detail Survey Readings ..................................................................................................................................... 7
5.5.1 Survey using Engineering Grade Mobile LiDAR System ....................................................................................... 7
5.5.2 Survey using Unmanned Aerial System .................................................................................................................... 7
5.5.3 Guidelines to follow during Feature Extraction ...................................................................................................... 7
6 AXLE LOAD SURVEY ..................................................................................................................... 7
6.1 TOR Requirements ........................................................................................................................................................... 7
6.2 Manpower and responsibility........................................................................................................................................ 7
6.3 Equipment.......................................................................................................................................................................... 7
6.4 Applicable codes / standards ...................................................................................................................................... 7
6.5 Regulatory requirements ................................................................................................................................................ 7
6.6 Safety / environmental considerations ........................................................................................................................ 7
6.7 Training.............................................................................................................................................................................. 7
6.8 Data verification .............................................................................................................................................................. 7
6.9 Documentation .................................................................................................................................................................. 7
6.10 Work Procedure ............................................................................................................................................................ 7
6.11 Proposed Locations For Axle Survey ......................................................................................................................... 7
6.12 Proforma For Recording Data .................................................................................................................................... 7
7 BENKELMEN BEAM DEFLECTION STUDY ....................................................................................... 7
7.1 Manpower And Responsibility ....................................................................................................................................... 7
7.2 Equipment.......................................................................................................................................................................... 7
7.3 Applicable Standards / Codes ..................................................................................................................................... 7
7.6 Training.............................................................................................................................................................................. 7
7.8 Documentation .................................................................................................................................................................. 7
7.9 Quality Plan...................................................................................................................................................................... 7
8 SOIL AND MATERIALS INVESTIGATIONS ...................................................................................... 7
8.1 Requirements .................................................................................................................................................................... 7
8.3 Equipment.......................................................................................................................................................................... 7
8.4 Applicable Codes / Standards ..................................................................................................................................... 7
8.5 Regulatory equipments ................................................................................................................................................... 7
8.7 Training.............................................................................................................................................................................. 8
8.8 Data verification .............................................................................................................................................................. 8
8.9 Documentation .................................................................................................................................................................. 8
8.10 Work Procedure ............................................................................................................................................................ 8
8.11 Proforma For Recording Test Results ......................................................................................................................... 8

Revision No.: 0
9 GEO-TECHNICAL AND SUB-SOIL INVESTIGATIONS ...................................................................... 8

9.1 TOR Requirements ........................................................................................................................................................... 8
9.2 Manpower and responsibility........................................................................................................................................ 8
9.3 Equipment.......................................................................................................................................................................... 8
9.4 Calibration Of Instruments ............................................................................................................................................. 8
9.5 Applicable standards / codes ...................................................................................................................................... 8
9.9 Documentation .................................................................................................................................................................. 8
9.10 Laboratory Analysis...................................................................................................................................................... 8
9.11 Proforma For Recording Test Records ....................................................................................................................... 8
10 PREPARATION, CHECKING, APPROVAL AND FILING OF CALCULATIONS ................................ 8
10.1 Purpose ........................................................................................................................................................................... 8
10.2 Abbreviations................................................................................................................................................................. 8
10.3 Procedure ....................................................................................................................................................................... 8
10.3.1 General ....................................................................................................................................................................... 8
10.4 Preparation of Design Calculations ........................................................................................................................... 8
10.5 Review, Verification and Approval of Design Calculations ................................................................................... 8
10.6 Final Inspection .............................................................................................................................................................. 8
10.7 Client Approval ............................................................................................................................................................. 8
10.8 Amendments / Changes ............................................................................................................................................... 8
10.8.1 Revision Status ....................................................................................................................................................... 8
10.9 Updating of Master List(s) Status ............................................................................................................................... 8
11 DESIGN, DRAWING AND DOCUMENTATION .............................................................................. 9
11.1 General .......................................................................................................................................................................... 9
11.2 Planning and design development ............................................................................................................................. 9
11.3 Organisational and Technical Interfaces .................................................................................................................. 9
11.3.1 Organisation .......................................................................................................................................................... 9
11.3.2 Technical Interfaces ............................................................................................................................................... 9
11.4 Design Execution............................................................................................................................................................ 9
11.4.1 Design Criteria....................................................................................................................................................... 9
11.4.2 Checking of Survey Data ..................................................................................................................................... 9
11.4.3 Design Activities ..................................................................................................................................................... 9
11.5 Drawings ......................................................................................................................................................................... 9
11.5.1 Approval................................................................................................................................................................. 9
11.6 Designs and Drawings for Bridges and Other Structures ...................................................................................... 9

Revision No.: 0
12 ENVIRONMENTAL IMPACT ASSESSMENT & EMP REPORT .......................................................... 9

12.1 General .......................................................................................................................................................................... 9
12.2 Initial Screening ............................................................................................................................................................. 9
12.3 Impact Assessment ......................................................................................................................................................... 9
12.3.1 Assessment of Clearances and NOC ................................................................................................................. 9
12.3.2 Environmental Baseline Scenario ........................................................................................................................ 9
12.3.3 Alternative Analysis .............................................................................................................................................. 9
12.3.4 Public Consultations ............................................................................................................................................... 9
12.3.5 Assessment of Potential Impacts ......................................................................................................................... 9
12.4 Remedial Measures / EMP .......................................................................................................................................... 9
13 SOCIAL ASSESSMENT .................................................................................................................. 9
13.1 Secondary Data Collection ......................................................................................................................................... 9
13.2 Social Data collection and Testing ............................................................................................................................. 9
14 IDENTIFICATION AND TRACEBILITY OF PROJECT DOCUMENTS ................................................ 9
14.1 Introduction ..................................................................................................................................................................... 9
14.2 Procedure ....................................................................................................................................................................... 9
14.3 Project Identification ...................................................................................................................................................10
14.4 Identification of Project Drawing/Document ..........................................................................................................10
15 PROCESS FOR OUTSOURCING .................................................................................................. 10
15.1 Manpower and Responsibility ..................................................................................................................................10
15.2 Establishing the need for Outsourcing .....................................................................................................................10
15.3 Activities that are outsourced ....................................................................................................................................10
15.4 Identification, Selection, Evaluation & Control .......................................................................................................10
15.4.1 Identification ........................................................................................................................................................10
15.4.2 Selection Process .................................................................................................................................................10
15.4.3 Performance Evaluation .....................................................................................................................................10
15.4.4 Control...................................................................................................................................................................10
16 LAND ACQUISTION SCHEDULE & OTHER PROJECT CLEARANCES ........................................... 10
16.1 General ........................................................................................................................................................................10
16.2 Procedure .....................................................................................................................................................................10
16.3 Master List ....................................................................................................................................................................10
16.3.1 Revenue Records .................................................................................................................................................10
16.3.2 Utility Relocation .................................................................................................................................................10
16.3.3 Forest and Pollution Clearance .........................................................................................................................10
16.4 Case Initiation and Clearance ..................................................................................................................................10
16.4.1 Land Acquisition ...................................................................................................................................................10
16.4.2 Utility Relocation .................................................................................................................................................10
16.4.3 Forest and Pollution Clearance .........................................................................................................................10

Revision No.: 0
17 ECONOMICS AND PROJECT FINANCE ...................................................................................... 10

17.1 General ........................................................................................................................................................................10
17.2 Quality System ............................................................................................................................................................10
ANNEXURES ................................................................................................................................... 11
3.1: Classified traffic volume count survey.......................................................................................................................11
3.2: Classified traffic volume count survey (Heavy Vehicle) .........................................................................................11
3.3: OD Survey (Goods vehicle) ........................................................................................................................................11
3.4: OD Survey (Car) ...........................................................................................................................................................11
3.5: Classified Turning movement count ............................................................................................................................11
3.6: Classified Turning movement count (Heavy Vehicle) ..............................................................................................11
3.7 Pedestrian Cross traffic survey ...................................................................................................................................11
3.8 Truck terminal survey ....................................................................................................................................................11
3.9 Speed delay survey ......................................................................................................................................................11
4.1 Road inventory data sheet ..........................................................................................................................................11
4.2 Pavement condition survey ...........................................................................................................................................11
4.3 Pavement roughness survey .........................................................................................................................................11
4.4 Inventory & condition survey for culverts (<6.0 m) ..................................................................................................11
4.5 Inventory & condition survey for bridges ..................................................................................................................11
4.6 Bridge Inventory ............................................................................................................................................................11
6.1 Axle Load Survey ..........................................................................................................................................................11
7.1 Benkleman beam survey...............................................................................................................................................11
8.1 Details of pavement crust .............................................................................................................................................11
8.2 Laboratory investigation of soil collected from borrow area ...............................................................................11
8.3 Laboratory testing of naturally occuring GSB..........................................................................................................11
8.4 Laboratory testing of stones obtained from quarry................................................................................................11
8.5 Laboratory testing of stones obtained from quarry................................................................................................11
8.6 Laboratory testing of material collected from minor bridge & culver .................................................................11
9.1 Daily drill report ............................................................................................................................................................11
9.2 Sub soil investigation for rocky strata........................................................................................................................12
9.3 Sub soil investigation: Soil & weathered rock ..........................................................................................................12

Revision No.: 0
TABLE INDEX
Table 5.1: Survey Booking Sheet --------------------- 20
Table 5.2: Tentative Survey Code List --------------------- 21
Table 5.3: Daily Traverse / Topo Checklist --------------------- 24
Table 10.1: Design Verification Report --------------------- 42
Table 10.2: Review Report --------------------- 43
Table 10.3: Revision Details --------------------- 44
Table 11.1: Overall Development Plan --------------------- 45
Table 11.2: Technical Interface of Major Activities --------------------- 46
Table 11.3: Standard Drawing Size --------------------- 48
Table 11.4: Roads and Highways Discipline --------------------- 50
Table 11.5: Roads & Highways Discipline Checklist for Survey Data --------------------- 51
Table 11.6: Minutes of Meeting --------------------- 52
Table 11.7: Checklist for Plan and Profile Drawing --------------------- 53
Table 13.1: Checklist for Resettlement Survey --------------------- 65
Table 15.1: Pre-Qualification Matrix --------------------- 68
Table 15.2: Qualification Criteria - Part A: Organizational Soundness --------------------- 69
Table 15.3: Qualification Criteria - Part B: Quality --------------------- 70
Table 15.4: Qualification Criteria - Part C: Service Capability --------------------- 70

Revision No.: 0
1 INTRODUCTION
The Quality Assurance Plan (QAP) for “Feasibility study and prepare detailed project
report for Mawngap (on old NH 44E) - Mawphlang - Laitmusiang - Mawkyrwat - Rangthong - Nongnah -
Dirang - Khadphra (Ranikor) (near Bangladesh Border)LQWKHVWDWHRIMeghalaya” is essentially
intended to assist the project team to carry out the various project-related activities in conformity
with the contractual and technical requirements as per Technical schedules, IRC Standards,
MORT&H Specifications and Terms of Reference (TOR) as given in the Contract Agreement.
The overall aim of the QAP is to eliminate errors rather than detect errors so that deliverables are
of required quality and can be submitted within the agreed time frame. QAP is in conformation
with quality standards and in consonance with the declared quality policy of $QDQGMLZDOD
,QIUD $GYLVRU\. All the activities of the project to be undertaken by
$QDQGMLZDOD,QIUD$GYLVRU\ shall be based on the quality assurance system / procedures set outbased
on the Technical Schedules, IRC Standards, BIS Specifications, MORT&H Specifications and
Circulars, sound engineering practices and as approved by the NHIDCL. The QAP is based on the
existing Quality Policy and System Procedures prevalent in the organization and has been suitably
modified to meet the specific project requirements. The QAP shall ensure that all investigations are
controlled from inception and controlled at appropriate levels and the data collected is authorized
and approved before use. Similarly, all designs and reporting documentation shall be subjected to
the rigors of the QAP and ultimately approved by the Team Leader. Quality Assurance
Procedures have been framed for the following activities covering the different stages of the
project:
Traffic Surveys.
Inventory and Condition Survey of Road, Bridges and Culverts.
Topographic Surveys.
Axle Load Survey.
Benkelman Beam Deflection Test.
Soil and Material Investigations.
Geo-technical and sub-soil Investigations.
Checking, approval and Filing of Calculations.
Design, Drawing and Documentation.
Identification and Traceability of Project Documents.

Revision No.: 0
6
2 QUALITY ASSURANCE POLICIES, SYSTEMS AND PROCEDURES
2.1 GENERAL
In this chapter, the quality policy, the management responsibility, the quality systems and
procedures etc. under which all the projects undertaken by the Company are executed, are briefly
brought out in the following paragraphs to provide the overall idea about the general systems and
controls which are going to be adopted for quality assurance of this project.
2.2 QUALITY POLICY
Proposed quality assurance system of $QDQGMLZDOD,QIUD$GYLVRU\ is shown in Figure. It provides for

the overall quality assurance system of the company, and the commitment of the management to
implement and maintain the quality at all levels of the organization. A Quality Assurance Plan (QAP)
Manual in conformity with the standards has been prepared to detail the quality system procedures
and all the functionaries have been imparted training on the systems for various operations in the
respective areas of activities.
2.3 MANAGEMENT RESPONSIBILITY
The responsibility undertaken by $QDQGMLZDOD ,QIUD $GYLVRU\ for implementation of the quality
assurancesystem includes: -
¾ Definition of responsibility and authority of the various team members such as job title /
objective, principal responsibilities / duties, the lines of communication, etc.
¾ Provision and maintenance of adequate and appropriate resources for performance,
verification and management.
¾ Designation of Project Coordinator at Head Office vested with the authority and responsibility
for ensuring that the Quality Systems for various activities as given in the QAP and approved
by Client are implemented and maintained properly.
¾ Arranging design reviews by suitable personnel not directly involved in the particular activity.
¾ Conduct of Quality System Audits by suitable independent personnel not responsible in any
way for quality of item to be audited.
¾ Management reviews to assess the suitability and effectiveness of the system and to determine
whether any changes in the procedures or philosophy are warranted to meet current and
future needs.
2.4 QUALITY SYSTEMS
The quality system adopted by $QDQGMLZDOD,QIUD$GYLVRU\ has been designed to encourage and
reinforcethroughout the organization a Client-oriented quality culture that conforms to the Client’s
agreed requirements and on time.
The quality system is structured on three levels as follows:

Level 1 - Project Specific Quality Assurance Plan (QAP)/ Manual that describes the responsibilities of
everybody involved in the project with respect to the requirements of Technical schedules, IRC/
MORT&H Specifications and Standards.

Revision No.: 0
7
Level 2 - Training before commencement of activities, on-the-job training and post activities briefing
with interpretation of results to make the sub-professionals and support staff understand the
importance of each data collected from the site and each activity carried out by them.
Level 3 - Independently, random checking of all the field activities, design and drawing activities by
the experts not directly involved with the project and communication with the personnel of Client at
regular interval to take their views, advice and guidelines, timely.
The three-level quality system is depicted in Figure 2.2.
2.5 CONTRACT REVIEW
After award of the work, contract review is done by the team leader as to ensure that quality and
scope of services offered to the Client by $QDQGMLZDOD ,QIUD $GYLVRU\ have been adequately
addressed. $QDQGMLZDOD ,QIUD $GYLVRU\ has the capability to meet the contractual requirements
and to resolve thedifferences, if any between the tender and contract requirements.
2.6 DESIGN CONTROL
The design control is essentially intended for controlling all activities of design planning, design
preparation, verification, review and validation so that the final products meet specified requirements.
The various project functionaries engaged in the design work, drawing and preparation of reports
carry this out. The procedure
Includes the following activities:
Identification and definition of organizational interfaces.

Design and Development Planning, definition of responsibilities and assignments for design
control.
Identification of Tasks and Scheduling
Assigning qualified and experienced personnel equipped with adequate resources.
Preparation, checking / verification, review and approval of design inputs.
Control of design changes and validation of design
2.7 DOCUMENT AND DATA CONTROL
The quality system of $QDQGMLZDOD ,QIUD $GYLVRU\ provides for a clear and precise procedure for
control ofdocuments for approval, issue, distribution, review and removal of obsolete ones.
2.8 PROCESS CONTROL OF PROJECT ACTIVITIES
$QDQGMLZDOD ,QIUD $GYLVRU\ has established Quality Assurance procedures for planning and
execution of thevarious activities involved in a project.
The quality assurance procedures for the various survey and investigation, as also in the preparation of
designs and drawings are provided in this QAP.

Revision No.: 0
8
Technical Excellence
Creativity
Client Satisfaction
Innovation
Quality Policy of Consultant

Total Dedication
Timely Delivery
Cost Effective Solution
Quality Policy of Consultant

Revision No.: 0
9
QUALTIY MANAGEMENT SYSTEM BY CONSULTANT
Preparation of Project specific QAP
Setting out the team structure, task assignments,

Level I
responsibilities and the authorities along with general
work flow and specific methodology adoption.
Training of sub-professionals & support staff

Pre, during and post activities trainings and
briefings including short workshops for all
Level II
the team members involved.
Continuous Monitoring
By the immediate supervisor
Level – III and Random checking by the
experts not directly involved
with the Project to ensure
quality, time & economy
Quality management chart

Revision No.: 0
10
3.0 TRAFFIC SURVEYS
3.1 NUMBER AND LOCATION OF SURVEY STATIONS
The type of traffic surveys and the minimum number of survey stations shall comply with the
minimum requirements specified in the TOR. The exact location for each type of survey shall be finalized
in consultation with the Client.
3.2 MANPOWER AND RESPONSIBILITY
The surveys will be planned and programmed by the Traffic Expert under overall guidance of the Team
Leader. He will be assisted by a Traffic Engineer who will be directly responsible for controlling the field
operations and quality / collection of field data.
Trained enumerators will be given an orientation of the project requirements prior to start of the survey.
A one-hour dummy counting shall be carried out at the start of the survey to enable the enumerators to
appreciate and understand our requirements.
3.3 APPLICABLE CODES / STANDARDS
Classified Traffic Counts as per IRC: SP:9.

OD Survey as per IRC: SP: 102.
Normally all the standards as given in the IRC: SP: 19 – 2002 shall be followed including standard
formats.
3.4 REGULATORY REQUIREMENTS
All the survey teams will carry with them a letter of authority from the Client.
Help of local police will be taken for stopping vehicles while carrying out the O-D Surveys and
Axle Load Surveys.
3.5 SAFETY / ENVIRONMENTAL CONSIDERATIONS
The Volume Count / OD survey / Axle Load Survey stations will be located where the road is straight
and fairly level and where adequate shoulder space is available for positioning the enumerators, and
for stopping vehicles in the case of O-D survey.
3.6 TRAINING
All the enumerators will be given an orientation about the objective of the project, the purpose of the
survey and the methodology for filling the Performa. The Supervising Engineers will work with the
enumerators on the first day and have periodic checks on the following days till completion.
3.7 DATA VERIFICATION
For each hour of counting, the Supervising Engineer will visit each count station to check whether the
enumerators are entering the data correctly. He will also carry out an independent check himself by
counting at a location away from the survey station for 15 minutes.

Revision No.: 0
11
At the end of each shift of 8 hours, the Supervising Engineer will make a summary of hourly counts. This
data will be used to check consistency of traffic volumes from day to day of counting with respect to
hourly and daily volumes.
In case of major variations exceeding 20% without any specific reason, the survey will be repeated. All
the field survey data sheets will be filled with identification information like date, day, shift, direction,
weather condition etc. these will be checked and signed by the supervisor.
3.8 DOCUMENTATION
All the filled-up data sheets will be suitably numbered, got stitched and submitted to Traffic Engineer
for data punching and analysis.
3.9 WORK PROCEDURE
The work will be carried out in accordance with the requirement of the relevant standards, or as per the
approved procedure by the Client for items not covered by IRC standards.
Particular attention will be paid for locating the survey stations. These will be located away from urban
influence with due consideration that each survey location represents a section of homogenous traffic.
For the O-D survey, vehicles will be stopped with the help of local police on a random sampling basis. A
sample size of at least 20% will be targeted.
To capture the quantum local traffic in the vicinity of urban areas, additional counts for a day are
planned. The extent of urban influence will also be delineated during this survey so that suitable measures
like providing additional lanes or service roads or bypass could be considered.
3.10 PROPOSED NUMBER AND LOCATIONS OF TRAFFIC SURVEY STATIONS
3.10.1 GENERAL
The specific details regarding locations of the various traffic surveys as mentioned above shall be
submitted in traffic survey plan after detailed reconnaissance survey of the alignment to be carried out
by the Key Personnel of our Team.
3.10.2 PROFORMA FOR RECORDING DATA

Proforma for recording data in respect of the following surveys are enclosed in Annexure 3.1 to 3.9
• Classified Traffic Volume Count Survey for trucks & cars.
• Origin-Destination Count Survey (Goods Vehicles).
• Origin-Destination Count Survey (Car/Jeep/Bus).
• Turning Movement Count for trucks & cars.
• Pedestrian Survey.
• Truck Terminal Survey.
• Speed Delay Survey.

Revision No.: 0
12
4 INVENTORY & CONDITION SURVEYS FOR HIGHWAYS & STRUCTURES
The following key personnel of the consultants will be responsible for the various tasks:
a) Road Inventory
The Team Leader cum Highway Engineer will be responsible, Highway Engineer will assist him.
b) Pavement Condition Survey
The Pavement Specialist assisted by an Assistant Highway Engineer will be responsible for the
task.
c) Inventory / Condition Survey for Bridge / Culverts and other Structures
The Bridge / Structural Engineer assisted by an Assistant Bridge Engineer will be directly
responsible for the job.
d) Hydrology
During this survey the Consultant will try to find out the hydraulic such as HFL, LWL, construction
age of the structure, etc. by the help of enquiry done from the residents. The Bridge Engineer
assisted by Assistant Bridge Engineer will do this job.
e) Load carrying capacity of bridges
This will be done by Bridge Engineer. The assessment of the load carrying capacity or rating of
existing bridges shall be carried out under one or more of the following scenarios:
i) When the design live load is less than that of the statutory commercial vehicle plying or
likely to ply on bridges;
ii) If during the condition assessment survey and supplementary testing the bridge is found
to indicate distress of serious leading about structural functional adequacy and
iii) Design live load is not known nor is the records and drawings available.
The evaluation of the load carrying capacity of the bridge is to be carried out as per IRC-SP:
37 (“Guidelines for Evaluation of Load Carrying Capacity of Bridges”). The analytical and
correlation method shall be used for the evaluation of the load carrying capacity as far as
possible. When it is not possible to determine the load carrying capacity of the bridge using
analytical and correlation method, the same shall be carried out using load testing. The consultant
shall exhaust all other methods of evaluation of strength of bridges before recommending taking
up load testing of bridges. The respective engineers who had carried out the survey will sign all
proforma on which data is collected.
4.2 EQUIPMENT
The equipment used will be as follows:

a) 3m and 30 m tapes for making linear measurements.
b) 2m straight edge and wedge for Pavement Condition Survey.
c) Benkelman Beam survey equipment or Falling Weight Deflectometer (FWD).
d) Network vehicle for asset inventory collection equipped with DGPS & georeferenced camera
system.

Revision No.: 0
13
4.3 APPLICABLE STANDARDS / CODES
¾ IRC: SP19 - 2001 for road related features

¾ IRC: SP: 35 for inventory condition survey of bridges and culverts
¾ IRC 115 -2014 for structural evaluation based on FWD
¾ In house procedure for pavement condition survey to generate inputs for HDM-IV model.
All the inventory data will initially be recorded in appropriate proforma.
The Survey / investigation teams will carry with them the following documents:
¾ Letter of authority from the Client to carry out the investigation.

¾ A list of equipment including identification numbers and approximate cost
¾ A letter of inter-state exceptions during mobilization/demobilization
A flagman with red flag will be used to make vehicles to slow down or stop when any measurement
across the carriageway is made.
4.6 TRAINING
The concerned senior personnel will give an induction course to the Assistant Engineers before start of the
inventory surveys. The concerned senior personnel themselves will carry out the condition survey of the
pavement and structures.
The individual who has collected the data will sign all the data sheets. The concerned senior personnel
will have a check on all the data sheets and countersign these as a measure of authentication.
4.8 DOCUMENTATION
All the data sheets duly signed by the concerned will be suitably stitched in files, labelled and sent to
office for further analysis.
4.9 WORK PROCEDURE
A. Inventory of road and culvert / bridge structure

This will be in the form of linear measurements with tape to capture all the existing physical
features. The information with be correlated using hand-held DGPS instrument for accurate geo-
location. All chainages will be with reference to the existing hectometer and kilometer stones
fixed along the highway. Dimensions of the visible approachable portions of the bridges and
structures will be similarly measured. All other information related to the structures will be
collected. Requirement of the details of existing structures to carry out further engineering
analysis will thus be met.
B. Pavement Condition Survey
Pavement Condition survey shall be carried out under the supervision of Pavement Specialist.
The survey on general pavement conditions shall be primarily a visual exercise undertaken by
means of slow drive-over survey and by employing network survey vehicle for geo-image

Revision No.: 0
14
capture and supplemented with ground measurements where necessary. Network survey for
Visual assessment shall be carried out with speed not exceeding 20 km/hr and stopping at
various locations at suitable intervals and wherever necessary, by variations in pavement
conditions. At the points of stoppage, simple measurements using measuring tape, straight edge
shall be carried out to quantify pavement deficiency on a representative basis. Aspects of
pavement conditions assessed include surface defects, rut depth, cracking, potholes, patched
areas, shoulder condition etc. An overall assessment of performance cum serviceability of the
road shall also be done to qualitatively rate the existing pavement and shoulder condition.
The pavement condition shall be measured under the following sub-heads:
Pavement composition (Type, Thickness)
Shoulder condition (Fair/Poor/Failed)
Riding Quality (Speed, quality: G/F/P/VP)
Pavement distress (cracking %, raveling %, Potholes/ Patching (Nos. & %100 m, Rut
depth (None/Moderate/ Severe)
Pavement Edge Drop (mm)
Embankment Condition (Good/Fair/Poor)
Road Side Drain (Non-existing/Partially Functional/Functional)
The distressed condition shall be estimated by carrying out visual condition survey and taking
measurements wherever necessary after dividing each distress mode of the Pavement in nine
categories i.e. Light / Medium / Heavy and each category further sub-divided in three more
categories, e.g. Light distress condition as Light (-) / Light / Light (+). By studying, the pavement
condition of the project road, each category of distress mode shall be given a definite
quantitative value and data sheet prepared in the field in the coded form shall be converted
into the quantitative values.
C. Condition survey of Bridges and Culverts
Bridge Structural Engineer assisted by an Assistant Bridge Engineer will carry this out. The
condition assessment will be carried out in accordance with guidelines given in IRC: SP35. In IRC:
SP35, Inspection proforma for bridges / structures have been provided. The same is applicable
to any kind of distressed structures. Thus, based on the actual condition of the bridges and
structures only the relevant information contained in the proforma will be collected.
D. HFL and LWL bed level of the Drainage Structures
The observed HFL and LWL bed level for all the drainage structures will be ascertained from
the available data records if any or from the local enquiry and from the marks visible on the
structures. Overtopping and submergence for the structures, if any, will also be ascertained
from the available records and from the local enquiry.
E. Site Selection
To evolve an efficient realignment or new bridge/ structure the several possible options will be
studied for arriving at the most viable alignment/site. Following general factors are to be
considered for the evolution of the most viable option:
Objective for realignment/ proposed bridge/ structure.
Safeguarding the environment.
Least disturbance to land use in the area or navigation/ hydrology of the stream.
Cost effectiveness.
Factors controlling the above Criteria are as follows:

Revision No.: 0
15
Objectives
¾ Accessibility;
¾ Service to Highway users;
¾ Directness of route;
¾ Network connectivity; and
¾ Traffic Demand.
Environment
¾ Minimal impact on environment;

¾ Rehabilitation and resettlement;
¾ Water and Air quality;
¾ Minimum noise pollution;
¾ Preservation of culture; and
¾ Protection of flora and fauna.
Land Use
¾ Minimal impact on agricultural activities;

¾ Minimal impact on commercial activities; and
¾ Consideration of future land use plan.
Financial
¾ Cost effective construction;

¾ Minimal cost of construction; and
¾ Other construction considerations.
The above factors are to be presented in the form of evaluation matrix for each of the option,
and recommendations for the selected options will be made accordingly.
F. Topographic Survey for the longitudinal section and cross section
To get the longitudinal and cross-sections of the streams, survey will be carried out as felt
necessary by the concerned senior personnel. The topographic survey shall be carried out as
detailed under QAP of topographic surveys.
G. Highway Drainage Parameters
Site specific parameters will be recorded at site regarding design of rural, semi-urban, urban,
super-elevated and high embankment stretches.
4.10 PROFORMA FOR RECORDING DATA
Proforma for recording data in respect of the following are enclosed as Annexure 4.1 to 4.5
9 Road Inventory.
9 Pavement Condition Survey.
9 Roughness Survey.
9 Inventory and Condition Survey of Culverts.
9 Inventory and Condition Survey of Bridges.

Revision No.: 0
16
5 TOPOGRAPHIC SURVEYS
5.1 GLOBAL POSITION SURVEY (GPS) STATIONS
The primary traverse shall be established using GPS instruments. GPS control pillars shall be
established generally at about 5km intervals along the preferred alignment. The GPS Pillars shall be
used for horizontal control of the alignment. The level values obtained from GPS instrument shall be
ignored, as the same does not give the desired accuracy. The levels shall be transferred from some
known GTS/reference Bench Mark available near the project site. The levelling shall be done within the
permissible closing error. Each GPS pillar shall be established at locations where they are not likely to
be disturbed and shall be painted.
5.2 INTERMEDIATE REFERENCE PILLARS
Intermediate Reference Pillars (Bench Mark Pillars) shall be located generally at an interval of 250m,
alternatively at RHS / LHS edge of the proposed Right of Way (ROW) and connected to the GPS
Control Pillars to establish the Intermediate traverse grid. They shall be properly painted with yellow
paint. Reduced Level (RL), Reference Pillar Number etc. shall be marked on it with red paint. A complete
list of Reference Pillars shall be prepared including x, y and z coordinates of each BM. All detailed
topographic survey shall be carried out with respect to these Intermediate Reference Pillars.
The Intermediate Reference Pillars shall be of size 15cm x 15cm x 45 cm cast in RCC (M15) with a
nail fixed in the centre of the top surface and embedded in concrete up to a depth of 30 cm with
CC M10 Grade (15 cm wide all around). The balance 15 cm above ground shall be painted yellow.
Benchmarks at site shall be established connecting to GTS Bench Marks at an interval of 250 m on
Bench Mark Pillar made of RCC as mentioned above with RL and BM Number marked on it with red
paint.
5.3 SETTING UP INSTRUMENT ON STATION
The Senior Survey Engineer shall inspect all instruments to verify that no damage has occurred in transit.
The instrument shall be then set up as follows:
¾ Set up total station over the station and measure height of instrument.
¾ Fill in top of Detail Survey Booking Sheet.
¾ Filename e.g. 2912PC.FC5
¾ Station number.
¾ Height of instrument.
¾ Date.
¾ Observer (Surveyor).
¾ Page number (start each day on page 1).
¾ Start string number (add 1 to previous station or start at 01 for each new day).

Revision No.: 0
17
The vertical Collimation shall be checked on the First station for each day in the following manner:
¾ In Face Left sight to a distant well-defined object and record the Vertical circle reading on the
booking sheet.
¾ In fact, right re-sight the same object and again record the Vertical circle.
¾ Add the two readings and subtract 360o.
¾ This difference is Twice the Vertical Collimation Error. This error should be less than 20” to maintain
the required vertical accuracy.
¾ Check that the prism constant is correct for the prisms being used for the Traverse Detail Survey.
¾ Place a mark about 120 m from the station and measure the distance with the 30-metre tape.
¾ Take a reading to the Prism at this point and ensure the horizontal distance is within 5 mm of the
taped distance.
5.4 TAKING TRAVERSE READINGS
In face left, set 0o00’00” to Back sight station. If using a Prism pole, the chainman shall make sure that
he uses an extra pole to brace the prism pole whilst taking the readings. The extra pole should be held
almost on line with the Total station to allow the Surveyor to be able to see the bottom of the Prism pole
to set his bearing. Two sets of horizontal angles will be measured in face left and face right. All the
horizontal angles of offset points are to be measured in face left only.
5.5 TAKING DETAIL SURVEY READINGS
The Carrying out of topographical surveys shall be one of the most important and crucial field tasks
under the project. The detailed field surveys shall be carried out using Total Station, Mobile LiDAR system
and Unmanned Aerial System (wherever necessary).
5.5.1 SURVEY USING TOTAL STATION

After traverse readings, read and record an angle to a reference object other than a station. This angle
can be used to check orientation if the instrument is disturbed. This object shall be checked back every
50 readings.
Chalk marks shall be marked on the Road edge every 25 m on straights or very gentle curves or 5
to 10 m on sharp curves to align the string readings. The survey should extend to within 20 m of the
previous survey or half way to the next station
The entire topographical survey from a station proceeds in one direction from left to right or right
to left.
The various aspects of survey are detailed below:
A. TOPOGRAPHIC SURVEY
The data from the topographical surveys shall be available in x, y and z format for use in Mx software
to develop digital terrain model (DTM). Senior Survey Engineer shall be fully responsible for accuracy
and sufficiency of the topographical survey as per TOR. Following shall be adhered to:
(1) Traverse accuracy is 1:20000, (2) Closing loop distance 5cm per km (3) Permissible Levelling error
12Ök.

Revision No.: 0
18
It shall be assured that the surveys extend a minimum of 30m beyond either side of the centreline of the
proposed divided carriageway or land boundary whichever is more. Wherever larger widening is
proposed, more width shall be surveyed. Junctions survey shall be done up to a length of at least 120m
on the intersecting roads to design junction improvements.
Longitudinal and cross sections for major and minor streams shall be taken as per recommendations
contained in IRC Special Publication No. 13 and IRC: 5 – 1985 with cross sections at 10m interval.
¾ SURVEY
Topographic survey shall be carried out with reference to Intermediate Reference Pillars. The x, y, z co-
ordinates for each station surveyed shall be recorded with respect to the values of traverse stations. All
features shall be accurately picked up and properly coded as explained below. A sketch for surveyed
points with respect to traverse station shall be proposed. The sketch shall include:
x Station positions (including Set up, Back sight, Foresight and Temporary Stations)
x All features with string numbers.
x Any additional information as felt necessary and as directed by the Team Leader/ Highway Design
Engineer.
x A record of the string numbers on the right of the sketch shall be properly kept.
x Any error found in the field shall be recorded on the booking sheet for correction. The following shall
be recorded:
x Point number of error
x The actual error
x The corrected error
¾ CODING
Coding for feature shall comprise of four characters. First two characters shall describe the feature and
last two characters shall mention the string number. The string number i.e. last two characters shall be
alphanumeric starting from 01 to 09, A1 – A9, B0 – B9……. Z0 – Z9, AA-AZ, BA-BZ,…….., ZA-ZZ.
Whenever there is a break in a string, its number shall be changed.
Break shall be introduced in the left & right edges of shoulder due to culverts, bridges etc. While
recording information for a string number, it should be loaded in the sequence of joining them i.e. for
BG01, BG02. Recording of data shall be done either clockwise / anticlockwise as shown in the sketch
below:
BG01 BG01 BG02 BG02
BG01 BG01 BG02 BG02
All the surveyed points having the string no. BG01 shall be joined together in the sequence of recording
to draw the first building and all points having code BG02 shall be joined together to draw the second
building i.e. numeric part will indicate the points to be joined to form the detail and descriptive part

Revision No.: 0
19
indicates the feature. The survey data shall be thoroughly checked before it is processed through Mx
Software.
All the features that are not to be joined (e.g. telephone poles, trees, electricity poles, spot levels etc.),
shall be having their codes in the form p… i.e. the point strings code shall always start with P. No feature
shall have its survey code starting with M, L or G.
Before proceeding to site, surveyor shall consult with Highway Design Engineer and Software Expert,
regarding fixing of string code and do the needful as required for the Mx Highway Design Software.
Normally all heights observed are contour-able. If for some unavoidable reasons any height cannot be
observed correctly then this is to be coded differently so that design engineer can understand that these
points are not to be considered for contouring.
¾ GUIDELINES FOR TYPICAL FEATURE SURVEY

In one string, points are to be taken in exact sequence, in one direction only for the complete section of
the project road. All survey teams shall follow same direction.
- TOPOGRAPHY
Banks or Side Slopes (Code EB and ET)
x Banks shall be located opposite the chalk marks and any change of direction or grade where
they run parallel to the road.
x When the Banks are not parallel to the alignment, readings every 20 m or change of direction
or grade, whichever is earlier.
x While following a bank that changes direction often, keep the top and bottom readings next
to each other to avoid the lines overlapping.
x Canal (Code CA)
x Canal strings run along the top of the Canal bank
x The location of the string shall be the same as for Top of Banks
Natural Surface points (Code PNSL)
x These points shall be located every 10 m to show high or low points. Natural surface points

Revision No.: 0
20
should never be used to show changes of grade instead of a string.

Edge of Water / Pond (Code WP)
x Readings to be taken at edge of water outline as shown

x Readings should be in proper sequence, beginning from start to end point.
Edge of Ditch / Borrow pit (Code D)
x Readings to be taken to the edge of ditch and one reading to the bottom of the ditch.
x Outline of Rocks (Code RO)
x Readings to be taken at edge of rocks to show outline and on reading on the top of the rock.
Electricity, Telephone and Underground utilities
x Electricity / Transformer/ Telephone poles (Codes PELP, PTE, PTEP)

x Locate these features on the roadside. Height of electric wires telephone wires crossing project
road shall be recorded taking minimum of three points just above the carriageway.
x Underground utilities like optical fibre cable (OFC), telephone cable, electricity cable, water
supply mains, oil and gas pipelines shall be picked up besides location of distribution points
visible over the ground.
- STRUCTURES
Edge of Buildings (Code BG)
x Locate corners of buildings closest to the road

x Prism Rod shall be placed on the natural ground not on the building.
Fence line (Code FL): Locate Fence line every 25 m or change in grade or direction.
Religious structures (Code PRS)
x E.g. Temple, Church, Mosque etc (shall be T/C/M respectively)

x Locate the outline of the structure.
Graveyard (Code PGRM): Take one point near the edge of the grave on the ground (pole shall

Revision No.: 0
21
be placed on the ground not on the grave (which is nearest to road).

Temporary House or Hut (Code TH)
x Locate the same as for Building (BG) string.

x TH strings are contour able and Break lines.
Edge of Wall (Code WA): Locate roadside edge of wall at ground level.
Bore Well (Code PBWE): Locate centre of Bore Well pump.
Concrete Well (Code WC): Locate a string of well by taking at least three points around the well
so that a circle can be created.
Irrigation Well (Code WI): Same as string around edge of well.
Level Crossing
x At level crossing cover the railway line at

least 200 to 300 m on either side of road
and rail track noting layout, level and
physical features around the area.
x Code (RL.)
Take two points at the centre of Railway line as
marked by x in the sketch shown below @ 10m
interval. In the sketch shown below a typical level crossing is shown.
Trees (Code PTRC) where C is the class of tree.
Trees with girth less than 0.3m need not be picked up.
As trees are not be joined i.e. Point string so its code shall be prefixed with P.
The trees can be classified as follows:
Perimeter (Girth) Range at 1m above the Ground Level (Mts.) Class
0.3m to 0.6m A
0.6m to 0.9m B
0.9m to 1.8m C
> 1.8m D

Revision No.: 0
22
B. LONGITUDAL SECTIONS
Long section shall be carried out along the centreline of alignment at 25 m intervals sections and at closer
intervals if there is any horizontal curve, sharp vertical curve also at the location of small streams and
intersections etc.
C. CROSS-SECTIONS
• Cross – Sections to be taken @ 50m interval up to full extent on both sides from the centreline
of the alignment.
• The cross-section’s levels shall be taken as necessary to define ground profile, but not exceeding
1 m interval on existing road surface and elsewhere 5m.
• At cross road locations where intersection improvement is anticipated, cross-sections of crossroad
shall be taken at 10m intervals up to 30m each side from centre line of the cross roads or up to
ROW of crossroad, whichever is more. The cross-sections of the cross roads shall be taken up to
a minimum length of 120m.
• At all other crossroad locations of lesser significance, an extra cross-section covering full-
proposed ROW as per the standard practice shall be undertaken.
The distance between the two-offset/ transverse points shall not be more than 5m.
D. CROSS-SECTIONS AT PROPOSED BRIDGE LOCATIONS (LENGTH >6M)
The scope is explained as under:
Bridge is a cross drainage structure whose total length is greater than 6 m.

Bridges (Code BRx) where x is the string number.
A typical detail for levelling for bridge is shown below:
The string number for CC can be same but for CR, CL, SL, SR & EB it is to be increased as shown
in sketch.
Minimum three cross sections are to be taken at the start of proposed bridge, middle of
proposed bridge and end of proposed bridge. The locations are as marked ‘X’ in the sketch.

Revision No.: 0
23
The survey of the banks shall be extended 500 meters upstream and downstream from the
bridge for design purpose. A typical bridge survey sketch is shown below. The sketch shall
contain all physical features like high or low lands, vegetation, trees, temporary or permanent
structures etc. on either side of approach road.
Natural surface readings shall be recorded about 50 m beyond the Top of River Banks or HFL
whichever is higher.
High Flood Level (HFL) with date and Lowest Water Level (LWL) shall be recorded from the
marking on any structure nearby or from the local enquiry.
Structure number of the bridge shall be noted down on the field sheet including direction of flow.
To define channel,
cross section shall
be taken at
proposed bridge
location, 250m and
500m up as well as
down streamside
also at change in
direction of the
stream in between,
if required as in the
sketch shown.
A cross-section (1-1) is to be taken on proposed bridge widening side.

Cross sections 2-2, 3-3 and 4-4 are taken at every point where there is a change in direction of
stream or banks, otherwise taken at 250 m interval (sections 5-5, 6-6) if no change in direction
is noticed. These cross sections are to be taken maximum up to 500 m on both sides.
In addition to above,
For minor waterway less than 30 m length or for undefined waterway, only one such cross-
section will be taken each, over upstream and downstream side.
E. TEMPORARY (TEMP) STATIONS (CODE PSTN)
PLACING STATIONS
x Temporary Stations shall be placed in between two Traverse Stations wherever from one
traverse station adjacent traverse station is not directly visible.
x Before reading on the Temporary Station angle to the reference object shall be checked. This
angle shall be corrected before placing any new stations.
x A final check reading shall be taken to the Back-Sight station after reading to the Temporary

Revision No.: 0
24
Station.
USING TEMPORARY STATION
x If only a few additional readings are to be taken from the Temporary Station, the previous
booking sheet shall be used; otherwise a new sheet shall be used.
Readings shall be taken to fill additional details.
F. SURVEY MUST CLOSE ONTO A KNOWN STATION ON THE MAIN TRAVERSE
Survey shall be closed on to a known station on the main traverse everyday so that error, if any shall be
verified and rectified on the same day. Next day’s survey shall proceed only after the readings of the
actual x, y and z of the Bench Mark/ Traverse Station and recorded x, y and z values are checked and
verified by the Senior Survey Engineer. If variation is beyond the permissible limits the survey of that
day shall be repeated.
G. SAFETY
It shall be ensured that the field staffs are made aware of their safety while carrying out field surveys
along and across the highway. As and when required, the survey staff shall be supplied with the following
items for use:
¾ Orange vest with yellow reflective tape ‘X’ on the back;

¾ Hard Hats;
¾ Safety working goods i.e. red flags etc. to warn, slow down and divert the traffic;
¾ Movable warning signs (survey in progress) with orange flag placed at both ends of survey
activity zone;
¾ Traffic cones with orange and black horizontal stripes; and
¾ First Aid Box.
Table 5.1: Survey Booking Sheet
Detailed Survey Booking Sheet
File Name Stn. No. HI: Date / / Index Page
B/s Stn. * Dist. Check Bearing Observer
FL angle:
F/S Stn. * Dist. Page: of:
FL Angle:
Point* Error Correction Point* Error Correction
Sketch
Vertical Collimation Check (3600)

FL*
FR*
FL/FR*

Revision No.: 0
25
Table 5.2: Tentative Survey Code List
LINE POINT /
CODE DESCRIPTION LAYER SYMBOL COLOUR
TYPE LINE
CENTRE OF EXISTING
CC EX-CENTERLINE NONE 13 21 L
CARRIAGEWAY
CR RIGHT EDGE OF ROAD EX-CWRIGHT NONE 12 0 L
CL LEFT EDGE OF ROAD EX-CWLEFT NONE 12 0 L
SL LEFT EDGE (SHOULDER) EX-LSE NONE 15 23 L
SR RIGHT EDGE (SHOULDER) EX-RSE NONE 15 23 L
BB BOTTOM OF BANK EX-BBNK NONE 5 0 L
TB TOP OF BANK EX-TBNK NONE
PND POND / EDGE WATER POND NONE 34 0 L
PTR TREE ABOVE 0.3 DIA TR3 TREE3 2 0 P
OFC OPTICAL FIBRE CABLE (U/G) OFC NONE 9 1 L
BR EDGE OF BRIDGE BR-E NONE 11 0 L
CU TOP CULVERT CULVERT NONE 11 0 L
CW EDGE OF CAUSEWAY CAUSEW-E NONE 9 1 L
CA CANAL CANAL NONE 9 0 L
TD TOP OF DRAIN DR-TOP
BD BOTTOM OF DRAIN DR-BOT NONE 18 0 L
IC INVERT OF BOX CULVERT INVERT-LVL-BOX NONE 9 1 L
IP INVERT OF PIPE INVERT-LVL-PIPE NONE 9 1 L
PABT ABUTMENT ABUTMENT NONE 15 1 P
FL FENCE LINE FENCE-LINE NONE 15 10 L
PRS RELIGIOUS STRUCTURE (TMC) RS NONE 15 0 P
GR GRAVE GRAVE NONE 254 1 L
PGRY GRAVE POINT P-GRAVE PGRV 254 0 P
PBWL WE BORE WELL BORE-WELL WB 3 0 P

Revision No.: 0
26
LINE POINT /
TYPE LINE
PISN TEMP STN (NAIL) TSTN TSTN 4 0 P
PBBM BRIDGE SURVEY BBM BTM 14 1 P
BM BENCH MARK BM BM 14 0 P
P*** KILOMETRE POST KMP KMP 12 0 P
PH** HECTOMETRE POST HKMP HKMP 7 0 P
PSPT SIGN POST SIGN-POST NONE 15 1 P
DB BOTTOM OF THE DRAIN DRAIN-BOTTOM NONE 9 1 L
DT TOP OF THE DRAIN DRAIN-TOP NONE 9 1 L
BG BUILDING BUILDING NONE 15 0 L
D DITCH DITCH NONE 6 1 L
EMBANKMENT-
BE EMBANKMENT BOTTOM NONE 6 21 L
BOTTOM
ET EMBANKMENT TOP EMBANKMENT-TOP NONE 6 3 L
PH HECTOMETRE POST HECTOMETRE-STONE HP 12 0 P
PCHK CHECK READING TO STN CHK-STN NONE 15 0 P
PDKL DECK LEVEL DECK-LVL NONE 15 1 P
PELP ELECTRICITY POWER POLE EP EP 15 0 P
PGRD GRAVEYARD GRAVE-YARD GR 15 1 P
PHFL HIGH FLOOD LEVEL HFL NONE 1 1 P
PHTP HIGH TENSION POLES HIGH-TENSION-POLE NONE 15 1 P
PIER PIER BR-PIER NONE 15 1 P
PIRM INDIAN RAILWAY ROW MARK ROW-RAIL IR 15 0 P
PL PLATFORM PLATFORM NONE 15 0 L
PMHL MAN HOLE MH SCIR2 11 0 P
PNSL NATURAL SURFACE NATURAL-SURFACE NONE 6 0 P

Revision No.: 0
27
LINE POINT /
TYPE LINE
PRBM R & B RIGHT OF WAY MARK RB RB 15 0 P
PSTL SOFFIT LEVEL BR-SOFLVL NONE 15 1 P
PSTN TRAVERSE STATION ST ST 14 0 P
PTEP TELEPHONE POLE TP TP 15 0 P
PTF TRANSFORMER TF TF 15 0 P
PTSN TEMP STN – NAIL TS TS 14 0 P
PWTL WATER LEVEL BR-WATLVL NONE 1 1 P
RL RAILWAY LINE RAILWAY-LINE NONE 4 24 L
RO OUTLINE OF ROCKS ROCK-LINE NONE 6 0 L
RW RETAINING WALL RET-WALL NONE 15 0 L
SHEL LEFT EDGE OF SHOULDER EARTHEN-SHOU-LEFT NONE 15 23 L
EARTHEN-SHOU-
SHER RIGHT EDGE OF SHOULDER NONE 15 23 L
RIGHT
PS SEALED SHOULDER PAVED-SHOULDER NONE 4 0 L
TH TEMPORARY HOUSE / HUT KACCHA-HOUSES NONE 15 2 L
WA EDGE OF WALL WALL NONE 15 1 L
WC WELL CONCRETE LINED WELL-1 NONE 3 0 L
WI WELL - IRRIGATION UNLINED WIELL-2 NONE 3 0 L
WP POND POND NONE 3 1 L
WT WATER TANK WATER-TANK NONE 9 0 L

Revision No.: 0
28
Table 5.3: Daily Traverse / Topo Checklist
1 Download Data Collector 9 Edit Survey

2 Record Data Collector in Register 10 Contour Survey (if applicable)
(a) Fine name (a) Form Triangles
(b) Data (b) Delete Long Triangles
(c) Station members (c) Insert Break lines
(d) Check Contours along survey
3 Backup Unedited Data Collector File 11 Check for the following
(i) Kilo Meter Posts
(ii) Bench Marks
(iii) Cross Drainage Works
Structure Item
a) Culverts Inverts
b) Bridges Abutments
Piers
Deck Slab
4 Edit File 12 Additional Survey Required Yes/No
a) Insert Back Sight Codes
b) Insert Station Numbers
c) Type in Back Sight Bearing
d) Correct any errors in file
e) Record Back sight and Foresight
readings on Traverse Booking Sheet
5 Create Neutral File 13 Locality Sketch Plan for the BMs attached
6 Backup Edited Neutral File 14 Backup Job into 2 floppies

7 Enter Traverse readings into spreadsheet
TRAVERSE and check printout of readings
8 Reduce Neutral file
1.1 Add new job
2.1 Read in Traverse ASCII dump
3.1 Reduce Neutral File
4.1 List and Correct wrong codes and re- Signature: _______________
reduce if necessary
5.1 Check printout of Reduction file for Date: ___________________
- Station Numbers
- Check reading co-ordinates

Revision No.: 0
29
5.5.2 SURVEY USING ENGINEERING GRADE MOBILE LIDAR SYSTEM (MLS)

Mobile LiDAR system works in the principle of collecting entire 360-degree information along the corridor
traversed by the vehicle which is represented as point cloud data. The underlying principle is a DGPS
kinematic survey with sensors acquiring laser points at very high rate. Data captured from the system is
later analysed at office to extract the necessary features as mentioned in section 5.5.1. Primarily this
kind of approach requires us to follow to broad QA procedure
– At Site Level
– At Office level during feature extraction
Since the procedure for feature extraction from point cloud is common for both Mobile LiDAR system and
Unmanned Aerial Survey, QA procedure for these will be covered in Section 5.5.4
QA Procedure to follow at site
Since MLS has various components which are interlinked to provide the final
output, it is crucial to check the integrity of sensors due to their
interdependence. The heart of a MLS is the Inertial navigation system (INS)
which has an Inertial measurement unit (IMU), DGPS and Distance
Measurement Instrument (DMI). IMU measures the pitch, roll and yaw reading.
In a MLS survey, the Yaw factor is ignored since the vehicle does not rotate
around axis. Heading information is derived from DGPS system information
and IMU sensor information.
GPS Azimuth Measurement Subsystem (GAMS) Calibration
Heading plays a very important role in determination of accurate position in MLS. The heading from INS
comes from two distinct systems that are blended together to provide an optimal solution. The calibration
of GAMS relies on the calculation of the misalignment between the GAMS heading and that from the
strapdown inertial navigator. Calibration can only occur once the accuracy of the heading from the GPS-
aided inertial navigator (a process known as Dynamic Heading Alignment) has been driven down below
some preset level. Once this condition is met, and a valid heading is available from GAMS, INS estimates
the angular offsets between the two systems in roll, pitch and heading. Since the IMU and GPS antennae
are most likely installed in nominally parallel planes, the roll and pitch components will be small.
Before starting the actual acquisition
for the Area of Interest (AOI), the
GAMS calibration parameters should
be checked to see that the system
shows a stable heading and INS using
the control software of MLS. In case,
the GAMS is not calibrated and
reported, then manufacturer specific
GAMS calibration procedure needs to
be followed.

Revision No.: 0
30
Checking integrity of heading, roll and pitch with output

Before start of survey, the roll, pitch and heading need to be verified by conducting a trial survey for
short location where a reference is available. Ideally the reference should be so located that MMS can
be driven from all sides. If it is not possible to drive from all sides, it should be ensured that forward run
and backward run is possible capturing the reference object.
The primary task is to ensure that a calibration can be performed to solve the misalignment angles
heading, roll and pitch for each scanner in a system. Misalignment issues are visible in the point cloud as
differences between points of different drive paths and points of different scanners. The misalignment is
more and more noticeable in the data the longer the distance is from the scanner. It has practically no
effect on close-by objects, for which rather trajectory XYZ inaccuracies dominate. Potential objects for
mobile scanner calibration are vertical planar surfaces, such as building walls, building corners and
horizontal hard planar surfaces. A heading misalignment effects the XY location of a vertical surface or
a building corner while roll and pitch effect the verticality of vertical surfaces as well as the elevation of
horizontal surfaces in left/right (roll), forward/backward (pitch) direction. Other usable objects are
vertical poles and overhead wires.
A good calibration side is an open space with hard surface
ground and without disturbing objects such as cars, trees,
etc. At least on one side there should be a larger building
wall or another large vertical surface without many
detailed structures. The calibration drive includes two drive
paths in opposite direction parallel to the vertical surface,
two drive
paths in opposite direction perpendicular to the vertical
surface and (optionally) two diagonal drive paths towards
or away from the vertical surface. Another option is to drive
over an intersection of two road with at least two buildings
next to the crossing, both roads in opposite directions.
Only a suitable drive pattern ensures that all calibration
parameters can be solved based on the laser data.
General checklist for establishment of GPS control station governing the kinematic MLS survey
While performing data acquisition, following checklist should be maintained
Base station status: At least one base station should run continuously during the entire
operation. Ideally multiple base stations should be running continuously to cover the entire
corridor stretch for which MLS survey is being planned.
Location of base station: While
using multiple base stations, if a
network-based trajectory
correction needs to be achieved,
a minimum of four base stations
should be established in such a
fashion which ideally covers the
entire area where the MLS will
be conducted.

Revision No.: 0
31
When base stations are established along the corridor linearly, it must be ensured that at
least two base stations are
running at all times, to avoid
redundancy. Preferably the base
stations should be established in a
manner that the start and end
position is covered within base location.
Maximum distance from Base: MLS survey should not be conducted more than 10 Km away from the
nearest base station to ensure the overall kinematic accuracy is limited to centimeter level. The graph
shows the inaccuracies as the distance increases from base
WEATHER CONDITION
Survey should be conducted in a clear sky condition. It should be avoided in overcast condition since the
satellite visibility tends to be poorer during these conditions. In case it is unavoidable to conduct survey
in such condition, a minimum of 3 base stations should log the data at all times during the survey. MLS
Survey should be totally avoided during rains, even drizzles, or when the surface is wet or has water
deposit along the corridor. Laser used in MLS do not work in water and gives void result for these regions.
Also, lot of noise is captured from the sensor when drizzle occurs as the laser returns from short paths.
ESTABLISHING OF GROUND CONTROL POINTS (GCP)
Ground control points should be established along the entire corridor stretch which can be used for MLS
data control and, also act as check point. Few of the guidelines to follow while establishing GCP are
documented below
¾ GCP should be established at such location which will be clearly visible during MLS survey. Some
of the example of suitable location would be – Center of Carriageway, Side of Carriageway,
Existing CD structure parapet, vertical building façade etc.

Revision No.: 0
32
¾ GCP should be well marked either by using checkered

target board or by painting the surface using reflective
color (preferably
white while painting
on existing road
surface) which can
be easily identified
in the LiDAR data
easily. Preferably a checkered pattern should be marked
for easy identification
¾ Distance between the GCP will be governed by the type of terrain. Ideally a GCP should be
marked at every Kilometer when the terrain is plain and rolling. When the terrain is hilly or
mountainous, interval can be as dense as 250 m. While processing the LiDAR data with the GCPs,
some of the GCPs should be treated as check points
CHECK LIST WHILE RECORDING THE DATA IN MLS
Though MLS survey has minimum human intervention while capturing the data, still some failsafe measures
should be adhered to ensure the best data possible from the survey mission. The guidelines for the same
are provided below
¾ MLS surveyor should ensure that all the sensors connected to the MLS is reporting correct status
during the data acquisition.
¾ Real time coverage from imagery and LiDAR sensor should be checked. In case, there are road
intersections to be covered where sufficient data is not appearing, additional run should be
done.
¾ Data should be recorded ideally where fix position status is reported from INS sensor in real
time during survey. Shorter stretches not exceeding 250 m where floating position status is
reported can be ignored, if fixed position is available immediately before and after the section.
¾ In places of dense canopy such as forest cover or with heavy urban settlement along both
corridor where multipath errors and non-visibility of sky position is quite natural, following
procedure should be followed
o Vehicle should be parked at open sky position before the start of the section. Recording
for INS should be only carried out during this time with no recording for LiDAR sensor
and cameras.
o All the sensor recording should be turned on, and the vehicle should be run at higher
speeds for the entire section.
o On completion of the section, the vehicle should be stopped at location which has open
sky visibility and the recording for the LiDAR sensor and camera should be turned off.
INS recording should be continued, and user should wait for the position status to report
a fixed solution, before continuing with the survey.
The reason for driving at higher speed at locations having floating or no solution is to ensure
that the drift from the INS is nominal since it is directly proportionate to time. Stoppage at
beginning and end of the section, ensures that the INS drift can be calibrated and corrected
later when the data is combined with base station positions.

Revision No.: 0
33
5.5.3 SURVEY USING UNMANNED AERIAL SYSTEM (UAS)

Unmanned Aerial System (UAS) in corridor survey is ideally suited for areas where MLS does not have
accessibility such are location where bypasses are planned, or at locations where corridor visibility is
restricted due to heavy settlement or obstruction to LiDAR pulses while travelling along corridor. An UAS
can be augmented with LiDAR or photogrammetric system. There are various types of UAS currently in
use but can be distinctively categorized based on the way of operation. QA procedure varies for all
these category to a certain extent. UAS category based on operation are
A. Vertical take off and Landing system (VTOL)
B. Fixed wing system
C. Hybrid system (a combination of VTOL and fixed wing)
Following checklist should be adhered to while capturing data with all these systems
Maximum AGL (Above Ground Level) should be adhered as per the guidelines of DGCA
(Directorate General of Civil Aviation). Ideally up to 60m AGL does not require any special
permission from DGCA and ATC (Air Traffic Controller) and fight height should be restricted to
that level.
Flight trajectory should be planned in such a manner that it covers the entire AOI with short base
length to avoid redundant flying. It should be also ensured that the direct line of sight is available
from the launch location to the aircraft during the entire period when the UAS is airborne.
Survey should be planned during such hours when the lighting condition is suitable so that the
exposure from the sensor results in ideal captures where the features are easily identifiable.
Usually the ideal time for survey is in the morning hours.
Before launching the mission, wind speed should be checked. Depending on the endurance
capability of UAS as far as wind resistance capabilities are concerned, the launch should be
scheduled or reschedule.
GPS base station establishment would be guided by the same principle as defined in MLS survey.
In case of fixed wing system, minimum area of landing should be ensured at open space to avoid
accidental landing and damage. In case of VTOL and Hybrid, similar principle should be
followed but the space requirement would be lesser in comparison.
Establishing of ground control points should follow the similar principle as is defined in MLS
except that only surface based GCP should be established. Also, the size of the GCP will be
primarily governed by the sensor resolution and the height at which the flight is being conducted.
Ex. In case AGL of 60m is used and sensor being used has 24 MP resolution, the GCP should be
ideally sized at 15cm x 15cm to be easily identifiable.
Before conducting the actual acquisition, a trial flight should be conducted every time to ensure
that the acquisition is happening as planned and results are appropriate.
There should be an option for return to base option, and the operator should control this feature
and trigger in any outward occasion such as other obstruction in vicinity being noticed (like birds
or other airborne system) to avoid collision and damage to either.
It should be ensured that the UAS is following the planned trajectory as per the schedule. In case
there is a deviation UAS surveyor should immediately take operation, control the UAS and ensure
that the UAS is returned to base using manual control methods.

Revision No.: 0
34
5.5.3 GUIDELINES TO FOLLOW DURING FEATURE EXTRACTION

Feature extraction from the raw data is necessary to deliver information required for engineering
analysis of any nature from the raw information collected using MLS or UAS. Usually the raw data will
be in the form of point cloud along with georeferenced imagery.
Point cloud data should be correlated with the survey carried out using Total Station to ensure
that same accuracy is maintained for all modes of survey
Linear features should be marked at location which are clearly visible in the data. Any
ambiguous area should be avoided and later re-confirmed with other means of survey for the
data void.
Existing Center line from the data should be extracted in such a manner that the existing
horizontal curve is clearly identifiable.
Bare-earth extraction should be carried out only after the GCP has been correlated with the
raw point cloud and any transformation which is necessary has been performed on the basis of
GCP data.
In case of bare-earth extraction from the data, if automated or semi-automated software driven
process is used, the data should be verified using section views to confirm whether only ground
points are part of the bare-earth. For this purpose, section view should be created for entire
stretch and each section should be checked visually for anomalies. In case, some problem is
found, information should be corrected manually
Digital Terrain Model (DTM) from the entire bare earth data should be generated and checked
for any abnormal pits or undulation. The same should be verified with the point cloud in full
resolution to identify any wrong identification of feature
All point features such as electric pole, telephone pole, tree etc. should be digitized by selecting
the center location of the feature. If additional attribute needs to be recorded (such as Girth of
tree, type etc.), the same should be simultaneously done.
All the cross-drainage structure features should be digitized in 3D using 3D polyline only and
snap mode to 3D point should be used while digitizing
All the existing ROB, RUB should be digitized in 3D using 3D polyline only and snap mode to 3D
point should be used while digitizing. Clearance information from existing road surface should
be clearly marked and recorded separately as point object with attribute for the clearance
height.
In case, HT wire, telephone wire or electric wire are crossing the existing alignment, the clearance
height from the lowest point (usually sag point) of the line should be measured and recorded as
point object with clearance height as an attribute
While tracing build-up structures, edge to edge should be marked using 2D/3D polyline and
recorded in classified layers as defined in previous section. Sloping roof structure should be
recorded edge to edge only. Additional information such as height of building should be
measured from general ground elevation and recorded as attribute
Structure such as rotary, well, traffic island should be traced with best fitting circle or arc if the
shape is uniform in nature. In case of non-uniform shape, 2D/3D polyline case be used in
combination with arc to pass all points and provide correct depiction
In case of signboards/ Arch gates appearing across alignment, it should be marked with 2D/3D
line. The lowest point of feature should be marked separately as point object with height
attribute.

Revision No.: 0
35
6 AXLE LOAD SURVEY
6.1 TOR REQUIREMENTS
Axle load surveys shall be conducted at locations as approved by the Client, on random sample
basis to cover traffic in both the directions. The axle load survey shall be carried out for 2 normal days
(24 hours). Trucks of different types/ axle configuration shall be covered and a few representative buses
shall also be weighed. It shall also be ascertained from local enquiries about the exceptional live loads
that have used the highway in the past in order to assess the suitability of the existing bridges to carry
such loads.
The surveys will be under the direct supervision of Traffic Expert. Traffic Engineer will assist him. Help of
local police will be taken to stop and divert the vehicles on to the weigh pads.
6.3 EQUIPMENT
The equipment to be used will be the Free Weight portable vehicle weighing System. The system
comprises 3 elements; a left weighs pad, a right weigh-pad and a remote indicator unit. Only pre-
calibrated equipment having relevant certificate from manufacturer shall be used.
The work shall be carried out in accordance with the provision contained in IRC: 37.2012
The survey team will carry with them the following documents:
Letter of authority from the Client to carry out the survey.

A list of equipment including identification numbers and approximate cost.
A letter of octroi exemption.
Assistance of local police will be taken to stop vehicles and to divert these on to the weigh pads. A
temporary sign intimating the conduct and advising heavy vehicles to slow down will be posted at about
200 m in advance of the weigh station in both the directions. Other warning measures as recommended
in “MORT&H” Pocketbook for Highway Engineers” will also be taken care.
6.6 SAFETY / ENVIRONMENTAL COSIDERATIONS
The axle load survey station shall be located at the same place as those for O-D survey where the road
is straight and fairly level and where adequate shoulder space is available. The location shall be
sufficiently away from the narrow / weak bridges or congested / urban stretches. Preferably, the
location shall be in an illuminated place like check post etc. Otherwise, temporary lights shall be arranged
for conducting the survey during night.

Revision No.: 0
36
6.7 TRAINING
Traffic Expert (TE), to conduct the axle load survey. Traffic Expert shall be one having experience of
similar nature for at least 3 projects.
The weight data will be recorded by the TE on the suitable Proforma. At the end of the survey, the data
sheets will be signed on each page by the TE and countersigned by the supervisor as a measure of
authentication of the collected data.
6.9 DOCUMENTATION
All the data sheets shall be submitted to office for data processing and analysis.
6.10 WORK PROCEDURE
The work consists of several activities. The process control checks exercised on these include:
Selection of location for axle load survey stations

Correct positioning of weigh pads.
Making earth ramps for jerk-free mounting of vehicle tyres onto the pads.
Recording load data by manual recording.
Ensuring that the sample covers all types of commercial vehicles, viz. LCVs, medium 2/6 trucks, heavy
3/10 trucks and semi-trailers of different configurations. A few representative buses will also be
weighed. The vehicles whether they are empty or full would be weighed. A sample size of about
20% of each type of trucks shall be aimed at.
On completion of the survey, the road shall be restored to its original condition.
6.11 PROPOSED LOCATIONS FOR AXLE SURVEY
It is proposed to conduct the axle load survey at the same locations as for the O-D survey as police help
is required for both types of surveys. The specific locations for these surveys shall be finalized in
consultation with the Client only after detailed reconnaissance survey is completed.
6.12 PROFORMA FOR RECORDING DATA
Proforma for recording axle-load survey data is given in Annexure 6.1.

Revision No.: 0
37
7 BENKELMEN BEAM DEFLECTION STUDY
The structural strength surveys of the existing pavement shall be carried out under the direct
supervision and direction of the Highway cum Pavement Specialist and senior Material Engineer. One
Assistant Engineer will assist them. The Team Leader cum Senior Highway Engineer will provide logistic,
equipment and other support to them to carry out this task in totality and satisfactorily.
The Team will consist of the following persons:
Assistant Engineer - In charge of the BBD Survey Group and for taking temperature readings
Four Labourers - To mark the test point ahead and lift the beam
Two Flagman - For control of Traffic
Truck Driver - Hired for load application and driving of test truck
Car / Jeep - For movement of the Pavement Specialist, Material Engineer, and any other
personnel willing to see the test in progress.
7.2 EQUIPMENT
The equipment shall be used as follows:
Standard Benkelman Beam with Dial Gauge

Standard Loaded Truck with dual rear wheels
Banners and red cones for traffic safety and temporary diversion.
Glycerol and thermometer
Hand tools for making holes in the bituminous pavement for temperature measurement.
Paint for marking on the road.
At the start of work on each day, the calibration of the deflection beam will be verified using feeler
gauges of known thickness.
The truck will be loaded with bricks uniformly spread over rear axle and then weighed at a local
stationery weigh bridge and the load adjusted such a way that the average weight of the rear axle
amounts to 8170 kg.
IRC: 81 – 1997
7.4 REGUATORY REQUIREMENTS
The Survey team will carry with them the following documents:
Letter of Authority from client and or project proponent to carry out the survey
A list of equipment
A letter of octroi exemption

Revision No.: 0
38
Six safety cones (red and white striped), three on each side will be put out when the deflection
measurements are being taken. Besides, banners stating “Road Testing in Progress- Keep Distance” will
be posted on the front and rear of the test truck. Further, flagmen with red flags will be positioned on
either side for warning public vehicles for keeping away from the test truck.
7.6 TRAINING
The Assistant Engineers with similar type of experience of conducting Benkelman Beam Deflection Surveys
on at least three projects shall be deputed and the pavement specialist shall give a brief training to
them.
Data Collected would include:
Dial gauge reading from the deflection beam.

Pavement temperature measured at a small hole made in the pavement and filled with glycerol.
The Assistant Engineer will record all the data and duly sign the same. While testing a homogenous
control segment, any deflection reading varying by more than 20% will be considered doubtful, and the
test will be repeated.
7.8 DOCUMENTATION
All the data sheets will be countersigned by the Highway cum Pavement Engineer and sent to office for
data analysis. Sample proforma attached as Annexure 7.1.
7.9 QUALITY PLAN
During each hour of testing, a small hole will be made in the un-cracked area of the pavement filled with
glycerol, and the temperature measured and recorded. The Benkelman Beam Deflection readings will
be taken along the outer wheel path as defined in IRC: 81. Alternate test points will be staggered left
and right.
Tyre pressure will be checked and adjusted to 5.6 Kg/cm2 before start of the tests each day.
In the initial period the Pavement Specialist will be present with the group conducting BBD Survey and
afterwards he will be having periodic checks particularly regarding the following aspects:
Correct positioning of the deflection beam.

Free operation of the dial gauge spindle.
Correct measurement of pavement temperature.
Consistency of deflection values for homogenous segments.

Revision No.: 0
39
8 SOIL AND MATERIALS INVESTIGATIONS
8.1 REQUIRMENTS
The activities will include:
x Identification of quarry sites and borrows areas / source for procuring the various natural
materials including fly ash / slag for use in the project.
x Sampling the materials from the sources and subjecting these to relevant laboratory tests.
x Estimating quantities of materials available for extraction at the various sources
x Evaluation of test results for suitability for incorporation in the various works and making
recommendations on the use of the materials from different sources based on techno-economic
considerations.
x Preparation of quarry and material location charts and Soil/Materials Report for inclusion in
the Bid Documents.
x Preparation of mass haul diagram indicating location of selected borrow areas / sources.
x Make suitable recommendations regarding making good the borrow areas and quarry areas
after exploitation.
The Material cum Geotechnical Engineer shall visit all the potential quarries; borrow areas and other
material sources. Based on his visual inspection, he shall select the sites from where samples will be
collected for laboratory testing. An Assistant Material Engineer and a few labourers will assist him.
The Material cum Geotechnical Engineer assisted by Material Engineer and laboratory technicians who
shall be responsible for all the laboratory tests.
8.3 EQUIPMENT
The equipment shall include hand tools like crowbars, Spades, wedges etc. for collecting representative
samples. The samples will be packed in suitable bags, labelled and sent to laboratory for various tests
on aggregates, soils etc.
Sampling and testing of borrow areas soils; granular materials for sub-base, stone aggregates etc. shall
be as per relevant IS and BIS-standards.
8.5 REGULATORY REQUIRMENTS
The samples shall be collected after obtaining necessary authorization from the Client or the owner of
the land / quarry.
8.6 SAFETY / ENVIRONMENTAL CONSIDERATONS
As the work involves only collection of samples from off-road locations, the safety / environmental
aspects shall not be significant. However, any holes made for sampling shall be levelled and made good

Revision No.: 0
40
prior to leaving the site.
8.7 TRAINING
At the site, experienced personnel shall carry out sampling and for that no formal training is envisaged
but Senior Material Engineer shall strictly undertake the entire laboratory testing under his direct
supervision.
The Material cum Geotechnical Engineer shall verify that samples have been collected in sufficient
quantities from all the potential sources and he will check all the test results received from the laboratory
for compatibility and make an evaluation for suitability / adoption.
8.9 DOCUMENTATION
All the samples shall be suitably labelled in a systematic manner for easy identification. Besides a list
shall also be prepared for checking at various stages.
All the Proforma for recording test results will be suitably numbered for identification and retrieval.
8.10 WORK PROCEDURE
COLLECTION OF SECONDARY DATA

To start with, secondary data regarding Location maps of operating quarries and material sources shall
be collected from appropriate sources.
Discussions if necessary shall also be held with crusher operators and materials suppliers etc. to ascertain
the sources used by them, preliminary information regarding quality and quantities available etc.
SAMPLE COLLECTION
Each quarry / material source shall be visited by the Material Engineer and the available materials shall
be examined in detail. The location of the source, the approachability, ownership, volumes of material
available for extraction, visual assessment about suitability, and other relevant information shall be
recorded.
Samples (30 - 40 kg) shall be collected from each source adopting standard sampling procedures. These
shall be packed in suitable bags, labelled and sent to laboratory for the testing.
LABORATORY TESTING OF BORROW SOILS AND GRANULAR MATERIALS
The samples of materials for use in the project shall be subjected to the following tests:
Determination of water content - IS: 2720 (Part 2)

Grain size analysis - IS: 2720 (Part 4)
Liquid and Plastic Limits - IS: 2720 (part 5)
Compaction Test (Modified Proctor) - IS: 2720 (part 8)
Un-soaked and 4-days soaked CBR - IS: 2720 (Part 16)

Revision No.: 0
41
LABORATORY TESTING OF QUARRY SAMPLE
Grading - IS: 2386 (Part 1)

Flakiness Index - IS: 2386 (part 4)
Aggregate Impact Value - IS: 2386 (part 4)
Specific Gravity and Water Absorption - IS: 2386 (part 3)
Soundness - IS: 2386 (part 5)
LABORATORY TESTING OF NATURAL SAND
Gradation and Fineness modulus - IS 383

Deleterious constituents - IS 383
WATER FOR CONSTRUCTION PURPOSE
PH value - IS 3025 (part 2)

Chemical Contents - IS 3025
REVIEW AND VERIFICATION OF TEST RESULTS
Material cum Geotechnical Engineer shall review all the laboratory test results for consistency and
compatibility. For any inconsistencies or where the results are in doubt, the tests will be repeated.
8.11 PROFORMA FOR RECORDING TEST RESULTS
The Proforma for recording results of various tests will be as per the relevant IS standard. A copy of the
Proforma to be used for recording details of quarries / material sources is attached as Annexure 8.1 to
8.6.

Revision No.: 0
42
9 GEO-TECHNICAL AND SUB-SOIL INVESTIGATIONS
9.1 TOR REQUIREMENTS
The Geo-technical investigations and sub-surface explorations shall be carried out for the
proposed Bridges / Road over Bridges / tunnels / viaducts / interchanges etc., along high embankments
and any other locations as necessary for proper design of the works and all the relevant laboratory and
field tests on soil and rock samples shall also be conducted.
The sub-soil investigations shall start only after getting approval of detailed scheme, for the sub-soil
investigations, from the Client. Besides, the investigations shall also be carried out along high
embankment (height > 6m).
The sub-soil exploration and testing jobs are to be carried out through a sub-soil consultant empanelled
with the MORT&H. 2XU quality system has prescribed procedure for evaluation and procurement
of services of sub-consultants in accordance with the following procedure:
Short-listing of Sub-Consultants.
Issuance of Work order / letter of Appointment to Sub-Consultants.
Verification data / report / results supplied by Sub-Consultants.
Documentation.
9.3 EQUIPMENT
The boring, sampling and testing equipment shall be in accordance with the requirements of the relevant
IS Standards.
9.4 CALIBRATION OF INSTRUMENTS
Geotechnical Engineer will ensure that all the field instruments are pre-calibrated as per standard
procedures. The measurement and analysis are to be carried out as per the standard operating
procedures. Any deviations from the set procedures are to be recorded in the logbooks.
¾ IRC: 78 – 2000.
¾ IS: 1982 for boring.
¾ IS: 2131 for SPT tests.
¾ IS: 2132 for disturbed / undisturbed sampling.

The relevant IS standards for other laboratory tests.
The work will start on approval of geotechnical scheme by the Client. The boring team shall carry with
them a list of equipment including identification numbers and approximate cost and a letter for octroi
exemption.

Revision No.: 0
43
The boring area including the space where the boring equipment is positioned shall be suitably
barricaded with fixed barriers. Suitable banners notifying the working shall be displayed on either side.
The Material cum Geo-Technical Engineer shall pay periodic visits to the boring sites. An Assistant Bridge
Engineer experienced in geo-technical investigations shall be positioned at site for entire duration of the
boring work to have constant check on the work.
The Geotechnical Engineer will examine the results of the sub-surface investigation, for consistency and
compatibility before acceptance.
9.9 DOCUMENTATION
All the data / documents received from the sub-consultants shall be suitably numbered for usage, storage
and retrieval in future.
9.10 LABORATORY ANALYSIS
CALIBRATION
The Geotechnical Engineer will ensure that all the laboratory instruments are pre-calibrated as per
laboratory’s Quality Procedures. The calibration logs are to be properly maintained and be made
available for inspection by the client.
OPERATING PROCEDURES
Before accepting the samples for analysis, the concerned analyst will check for the integrity of the
sample. The measurement and analysis are to be carried out as per the standard operating procedures.
Any deviations from the set procedures are to be recorded in the logbooks.
DATA CHECKS
The concerned laboratory in-charge will check and validate the raw data generated by the laboratory
assistants. To include the analysis of a sample, he is to do the quality check of minimum one sample of
each test result.
9.11 PROFORMA FOR RECORDING TEST RECORDS
The proforma for recording the results of the geotechnical investigations will be as per the relevant IS
standard. A copy of the proforma is attached as annexure 9.1 to 9.3.

Revision No.: 0
44
10 PREPARATION, CHECKING, APPROVAL AND FILING OF CALCULATIONS
10.1 PURPOSE
The purpose of this document is to provide guidance to all concerned in verification and
amendment to design calculations.
10.2 ABBREVIATIONS
TL : Team Leader
DE : Discipline Expert
DRC : Discipline Reviewer / Checker
SP : Specialist
10.3 PROCEDURE
10.3.1 GENERAL
The cover sheet of design calculation files shall have all the information relating to the project and the
subject of design calculations.
Each set of design calculations shall have a REVISION DETAILS sheet, which shall be used for control of
revisions. A copy of the related Form is enclosed. In case calculations are prepared in pencil, photocopy
of the same shall be maintained in the calculation / computation file for presentation whenever required
with the verifying authority's signatures in ink of any colour other than black on all Design Calculation
sheets.
10.4 PREPARATION OF DESIGN CALCULATIONS
All design calculations (except for results of computer outputs shall be prepared by the Specialist(s) of
the respective discipline(s) on Calculations sheet based on the input requirements of the project. The
design calculation file(s) shall be numbered and these shall comply with the compilation requirements
given in DESIGN VERIFICATION AND REVIEW REPORT Form.
10.5 REVIEW, VERIFICATION AND APPROVAL OF DESIGN CALCULATIONS
The DE shall get the design calculations verified through a DRC. The DRC shall note all the findings of
verification done on DESIGN VERIFICATION REPORT. The non-conforming design calculations along with
the DESIGN VERIFICATION REPORT shall be sent back by the DRC to the originator SP for taking
appropriate action(s).
The designated DRC shall mark all corrections in the design calculations after cutting the incorrect
computations to establish that the same have undergone checking. The record of such calculations with
the corrections shall be maintained. The originating SP shall make the necessary corrections and take
appropriate actions to close all non-conformities by producing the acceptable design calculations. These
corrected calculations shall then be sent again to DRC for review / approval.
The DRC shall re-inspect the corrected calculations and verify the conformances with his / her previous
comments in the manner explained in the forgoing paragraphs.

Revision No.: 0
45
The verified design calculations shall be reviewed by the DE reconsidering the various aspects mentioned
under checking / verification requirements in REVIEW REPORT.
The conforming calculations shall be marked as APPROVED on the report by the DE. The DE in the
appropriate space shall initial the cover sheets of conforming calculations. Copies or approved
calculations and the compliance report shall be passed onto the TL for maintenance of project records.
If it is required to be submitted to the Client, a concise design calculation shall be written out from the
detailed design calculations, verified and approved by the appropriate functionaries prior to the
submission to the Client.
Any request for acceptance of deviations due to imposition of impracticable requirements by the Client
which cannot be complied with, shall be referred to the TL.
TL shall then coordinate with the Client and obtain necessary concessions. On acceptance of the deviation
by the Client, the TL shall maintain a record of the same.
10.6 FINAL INSPECTION
On receiving the calculations from DE, the TL shall carry out the final inspection and release the
calculations as per laid down procedure. The TL shall retain the record of compliance report of the
drawing laid down as quality records.
10.7 CLIENT APPROVAL
In case design calculations are also required to be approved / reviewed by the Client, the cover sheet
of the file shall be clearly marked as FOR APPROVAL OF (CLIENT'S NAME) by the DE. On getting clients
approval, the Status of the same shall be identified as APPROVED BY CLIENT on the cover sheet.
10.8 AMENDMENTS / CHANGES
10.8.1 REVISION STATUS

The first formal issue of calculation shall be marked as R0 and subsequent revisions, if any, shall be
marked R1, R2 etc. by the DE. The details of amendments shall be given in the Revision Details.
10.9 UPDATING OF MASTER LIST(S) STATUS
On each amendment in the design calculations, the DE shall update the revision status of calculations in
the Master List(s) and send the copy of the same to the TL for information.

Revision No.: 0
46
Table 10.1: Design Verification Report

Project:
Document Identification No.
Rev:
To be filled
To be filled by DRC
by SP
Check List
Yes / No. / Verified Comments (if
NA (please tick) any)
General Legibility
Compilation Details as Applicable

Completeness of cover sheet
List of contents
Approved format used
Document number and revision no.
Input
Inputs listed and referenced
Assumptions (if any) documented adequacy
Inputs and assumptions are reviewed for
adequacy and selection
Codes listed with title, number and year of
publication
Critical elements identified for alternative
calculations as appropriate
Output
Correctness of calculations
Conformance to Design basis / criteria /
philosophy
Field test input data used
Validated computer programme used
Generated by (SP): Verified by (DRC):

Signature: Signature:
Name: Name:
Date: Date:

Revision No.: 0
47
Table 10.2: Review Report

Project:
Rev:
Check List To be filled

To be filled by DE
by DRC
Yes / No. / Corrections Verified Comments (if
NA (please tick) any)
Correction / changes indicated by

verifier incorporated
Design conforms to layout / General

arrangement
Design method appropriate to

requirement
Variation in alternative design results

acceptable
Interface information incorporated
Design review meeting decisions

incorporated
Signature of SP / DRC on cover
Generated by: Reviewed by: Approved by:

(DRC) (DE) (TL)
Signature: Signature: Signature:
Name: Name: Name:
Date: Date: Date:

Revision No.: 0
48
Table 10.3: Revision Details

Project:
Rev:
REV DATE SECTION PAGE REVISION DESCRIPTION REMARKS

Revision No.: 0
49
11 DESIGN, DRAWING AND DOCUMENTATION
11.1 GENERAL
$QDQGMLZDOD has laid down consistent and time-tested procedures for control of designs,
drawings and documents and other activities as per International Standards. The objective is to ensure
that the related activities are planned and controlled, the output in the form of designs, drawings and
documents are verified and the final products satisfy the specified project requirements.
The quality assurance system involves several step-by-step procedures, and these are brought out in the
following paragraphs.
11.2 PLANNING AND DESIGN DEVELOPMENT
For guiding activities on a project, a detailed work plan is prepared. This defines the responsibility for
implementation of the various activities, the time and duration for performing the activities. The codes /
Standards to be followed, the review / verification system, the input resource required the output to
satisfy project requirements etc. The work teams from the various disciplines assigned to the project
prepare their own work plans for their activities consistent with overall development plan.
Table 11.1: Overall Development Plan
Position (name) ID Accountable Liaise with

to
Team Leader Cum TL The Client Clients, Heads of various disciplines, project
Senior Highway functionaries, suppliers and external technical
Engineer services.
Highway cum HE TL Specialists of project and suppliers of external

Pavement Engineer technical services
Traffic and Safety TSE TL

expert
Senior Bridge Engineer SBE TL, HE
Material-cum-Geo- MGE TL, HE, SBE Suppliers of external technical services

Technical Engineer –
Geologist
Senior Survey Engineer SSE HE Suppliers of external technical services
Environmental ES TL
Specialist
Quantity Surveyor/ QS TL, HE, SBE Documentation Expert

Documentation Expert

Revision No.: 0
50
11.3 ORGANISATIONAL AND TECHNICAL INTERFACES
11.3.1 ORGANISATION
As $QDQGMLZDOD ,QIUD $GYLVRU\ is a multi-disciplinary consultant and for operational purposes, it is
divided into number of disciplines, each headed by a Discipline Head (DH). For executing a project,
key personnel (Discipline Expert, i.e. DE and Specialists i.e. SP) are drawn from various disciplines as
appropriate.
11.3.2 TECHNICAL INTERFACES
The technical interfaces of the major activities have been identified as under:
Table 11.2: Technical Interface of Major
Major Activity Technical Interfaces
Topographic survey, design location and deck level of bridges, social and
Geometric Design
environmental impact assessment, and traffic forecast.
Traffic and axle load analysis, soil / material investigations, environmental

Pavement Design
study.
Topographic survey, geo-technical investigations, road design, hydrological

Structural Design
study.
Quantity / Cost
Detailed design and drawings, environmental / social impact mitigation costs.
Estimation
Economic /
Project costs
Financial
Topographic survey, utility relocation plan, land acquisition schedule,

Project Clearance
Resettlement Action Plan & Environmental Impact Assessment
11.4 DESIGN EXECUTION
11.4.1 DESIGN CRITERIA

Before the design work is taken up, the TL shall discuss with all the DEs and finalise the design parameters
to be adopted for the work. TL shall approve the design parameters before commencement of design
activities. The software to be used for design shall also be finalised at this stage to ensure data
compatibility. A typical format of design criteria is shown at Table-1.
11.4.2 CHECKING OF SURVEY DATA

The topographic Survey shall be carried out as per the Quality Assurance Plan for survey. The survey
data is generally received in Point No., Northing, Easting, Elevation, Description format.

Revision No.: 0
51
On receipt of survey data, the same shall be plotted in AutoCAD. The checking of data shall include the
following:
Completeness of survey to ensure that there are no data gaps.

Correctness of alignment with respect to SOI map or index map.
Correctness of codes adopted for survey
Spacing of cross-sections
Extent of cross-sections to ensure that sufficient width has been covered to study different options.
All features / structures have been picked up with respect to inventory survey
All utilities including underground have been picked up correctly and shown in the drawings
All bench mark / traverse station locations are available
A checklist for checking of survey is presented at Table-2. Any missing data or error in data shall be
reported by HE immediately to Team Leader and Senior Survey Engineer for rectification / resurvey.
The survey data shall be stored in a separate directory and copies shall be maintained in multiple
floppies as well as Compact Disks.
11.4.3 DESIGN ACTIVITIES

Design activities shall commence in the stretch when the survey data is approved by TL/HE. Based on the
total length and the length for which data is available, the HE shall assign different Assistant Highway
Engineers (AHE) for each section to be taken up.
Each specialist shall first create the Surface / Digital Terrain Model for the section. While preparing the
surface, care should be taken to provide wall faults at culverts and other locations where there is a
vertical drop. At location of bridges, the fault lines shall be suitably placed to ensure a realistic river
profile. The surface can be finalised only after a few trial and error exercises are done and plotting of
profiles at critical locations.
After generation of Digital Terrain Model, the existing profile shall be generated. The HE and TL shall
inspect the profile and give comments; the TL will re-check the profile and give comments / approval.
The design of horizontal and vertical alignment shall be done in line with the approved design criteria.
After the design is complete, the proposed alignment along with the existing profile shall be given to the
CAD operator for preparation of drawings.
Attention shall be paid to take into consideration, the level of structures along the alignment. The HE shall
co-ordinate with the other disciplines to finalise the road levels to be adopted.
At suitable intervals decided by the TL, regular Design Review Meetings shall be arranged, involving all
the key personnel and sub-professionals. The decisions along with the responsibilities shall be noted. The
PC shall monitor the actions in subsequent Review Meetings.

Revision No.: 0
52
11.5 DRAWINGS
The TL shall decide and coordinate with the different key personnel whenever required for deciding the
size(s) of drawings to be adopted in the project considering scale requirements as per TOR and IRC
Standards. The drawings shall be of standard size(s) as mentioned in the following table:
Table 11.3: Standard Drawing Size
S. No. Conventional Size Dimension
1 A0 (840mm x 1188mm)
2 A1 (594 mm x 840 mm)
3 A2 (420 mm x 594 mm)
4 A3 (420 mm x 297 mm)
5 A4 (297 mm x 210 mm)
Sincere efforts shall be made by TL to ensure that concerned functionaries all through the project use a
uniform size of drawings. In unavoidable circumstance, when consistency of size cannot be maintained
for any genuine reason(s) the TL shall accept variation in Length of drawings only without any deviations
in the width.
A standard title block as per IRC-SP: 19 shall be prepared for use in all drawings. The designated
spaces for signatures shall be filled out as the drawing progresses through issue cycle. The wording of
title of drawing shall be finalised in consultation with the concerned key personnel.
All drawings shall be numbered thus:
KPWD/0503/ XX / YY-ZZ
Where,
KPWD/0503 indicates the project code
XX indicates the discipline code
YY indicates the type drawing
ZZ indicates the drawing number
The drawings shall contain and / or refer to the appropriate inputs documents / assumptions made in
the space allocated for NOTES. The input documents may be in any of the following forms:
Concept drawing(s), general arrangement plans furnished or accepted by Client and / or

developed in house by the other member(s) of the project team during currency of the project
Client / Sub Consultant furnished data
Design basis / philosophy document identifying design parameters, characteristics of selected
materials, loading details, description of implementation scheme of design if any, etc.
Reference to Bench Marks and reference coordinates.

Revision No.: 0
53
The completed drawings shall be checked by the HE and approved by the TL from within the project
organisation as per the guidelines given hereinafter:
For systematic comprehensive checking, a check print shall be taken and checking functionary
shall use a checklist. Marking thus ‘J’ in the appropriate columns identifying OK or Not Applicable
(NA) on the report shall indicate the conformance and non-conformance to the quality aspects.
A typical drawing compliance report for plan and profile drawing is enclosed at Table-11-7.
Similar checklist / compliance report shall be prepared for different categories of drawings.
The conforming dimensions, levels and other requirements shall be marked with yellow colour on
the drawing while non-conformance shall he marked with necessary correction on the drawing in
red colour.
The reworked drawing after corrections shall be verified again and the corrections marked in
red shall be encircled with green colour to indicate the same have been incorporated. The
checked print of the drawing duly signed and dated by the checking functionary shall then be
passed on to the approving authority (TL) for record.
11.5.1 APPROVAL
If TL is satisfied with the contents and quality, he shall approve the same.
The drawing issued from a discipline shall contain approval signature of concerned key personnel to
indicate technical adequacy of design.
When the drawing is to be issued the same shall also contain signature or initial of TL in the title block to
indicate that the same meets the project requirement.
11.6 DESIGNS AND DRAWINGS FOR BRIDGES AND OTHER STRUCTURES
The same procedure as mentioned in the paragraphs 11.4 and 11.5 above shall be followed in
controlling the production of design and drawings for culverts, bridges and other structures.

Revision No.: 0
54
Table 11.4: Roads and Highways Discipline

Design Criteria
Name of Project: Job No.

Date:
Rev:
S. No. Particulars Codes Unit Value Remarks

Reference
Approved by: (TL)

Signature:
Date:

Revision No.: 0
55
Table 11.5: Roads & Highways Discipline Checklist for Survey Data
Name of Project: Job No.
From km to km Floppy No.
S. Particulars Yes No NA Compliance to Item marked

No. “No”
A. General
1 Data Complete
2 Alignment O.K.
3 Codes as per Survey Quality Plan
4 Additional Codes description available
Cross-section spacing as per survey quality

5
plan
6 Cross-section taken to required width
7 All features as per inventory survey
8 BM / Traverse stations available
PROJECT SPECIFIC
Action by HE
Approved Additional survey required
Name:
Signature:
Date:

Revision No.: 0
56
Table 11.6: Minutes of Meeting
Project: Held at Mom

(place)…………… No…………
On (date) ………... At time………. Date………….
Subject: ……………………………… Page…… of

……
Present ………………………………. Client / External Agency: ……………
Sl. No. Action / Decision Responsibility Target Date Remarks
Prepared By: Signatures:
Distribution: Receipt by:
Note: If client has a different format and wants it to be adopted, it shall supersede.

Revision No.: 0
57
Table 11.7: Checklist for Plan and Profile Drawing
Name of Project: Job No.:

Drawing No. Rev:
Sl. No. Particulars Yes No NA Compliance to
Item marked No
A TITLE BLOCK
1 Reach Correctly written
2 Drawing No. / date given
3 Revision Status given
B PLAN DRAWING
1 North Line Shown
2 Match Line Chainage correct
3 Grids shown with values
4 Direction arrow of road shown
5 All Bench Marks shown
6 All horizontal curves shown
7 All horizontal curve detail boxes completed
8 All HIPs marked
9 Computations in all curve boxes shown
10 All structures shown (as per list)
11 Chainage and span/pipe details shown
12 Flow direction of canal / river shown
13 Shape of Contours OK
14 Values of isolated contours shown
15 Pen size & LT scale OK
C PROFILE DRAWING
1 Profile lines as per legend
2 Profile lines identified correctly
3 Minimum / Maximum grade criteria satisfied
4 All vertical curve details boxes shown
5 Values of vertical curves correct
6 All structures shown
7 Structures placed on curve correct
D CLIENT COMMENTS
1 Clients Comments incorporated
E OTHER ASPECTS (Project Specific)

Revision No.: 0
58
Table 11.7: Checklist for Plan and Profile Drawing
Checked by:
Comments of TL / HE Compliance
Verified
Approved (TL / HE)
by
Signature:

Revision No.: 0
59
12 ENVIRONMENTAL IMPACT ASSESSMENT & EMP REPORT
12.1 GENERAL
For Environmental Impact Assessment, the project influence area will be subjected to rigorous
assessments in terms of environmental impacts to determine any direct and indirect effects due to this
project. It goes without saying that some impact on the environment as well as social structure in the
project area is bound to happen when any development venture is taken up. The Consultants will
endeavour to mitigate the adverse effects by integration of environmental considerations in their
recommendations for new alignment. Cost effective mitigation measures will also be evolved. The
recommendations will be based on an assessment of the likely impact before start of the project. This
exercise will be undertaken in three steps viz. of initial screening, impact assessment and remedial
measures.
12.2 INITIAL SCREENING
It is necessary to carry out a base line survey of the existing level of environmental issues in the project
area. This will be carried out by collection of data from the primary as well as secondary sources as per
the central and state government guidelines and directives of the international funding agencies (if any).
Information will also be collected from any additional sources in addition to the target communities in the
project area. This data will be useful in environmental mapping and identification of sensitive ecological
areas (if any).
After reviewing the data, the ES (Environmental Specialist) will categorise the project or project section
(as per MoEF EIA Notification dated September 14, 2006) as per the following:
Category A project
Category B project
Category B project within 10 km of an environmentally sensitive area (as defined by MoEF EIA
notification, 2006) and thus to be treated as Category A project
Requires additional information for classification and therefore the TL along with the ES shall
gather additional information during the Fact-finding Mission.
In case the project is funded through International funding agencies then the project shall also
be categorised as per the funding agencies guidelines
12.3 IMPACT ASSESSMENT
The Impact Assessment study shall be based on the inferences drawn from the initial screening stage. A
complete identification of adverse as well as beneficial effects due to the project will be carried out to
obtain exact assessment of the impact on surrounding environment and communities in the influence area
based on the scope of work defined in the Contract Document. The major issues that shall be focused
during the stage of Impact Assessment are:
Assessment of Clearances and NOC;

Baseline scenario;
Alternative Analysis;
Public Consultations and
Assessment of potential impacts

Revision No.: 0
60
12.3.1 ASSESSMENT OF CLEARANCES AND NOC

A review of the relevant policy framework and the legal (existing Central and State Government
Environmental legislations) and institutional setting in which the project is to be implemented shall be
carried out. Based on the review gaps and deficiencies shall be identified and a synopsis of the various
NOCs and Clearances shall be framed. Based on the categorisation of the project under EIA Notification,
2006, Prior Environmental Clearance shall be sought from the MoEF or SEIAA. The other major clearances
/ NOC that the project shall examine and advice to seek are:
Clearance for working / diversion of sanctuary land from the Chief Wild Life Warden of the
state
Forest land diversion clearance from the State Department of Forest
Tree felling permission from the State Forest department
Permission for Activities near archaeological protected area from Archaeological survey of India
/ state department of Archaeology
NOC and Consents to establish from the State Pollution Control Board
NOC and Consents to operate from the State Pollution Control Board
NOC for water extraction for construction and allied works from Ground Water Authority
Coastal Regulatory Zone Clearance for projects located in the coastal areas from State Coastal
Regulatory Zone Authority and the MoEF
Based on the examination of the project, a decision shall be taken by the Environmental Specialist and
the Team Leader on the applicability of the clearance / NOC and relevant application forms shall be
filled up based on the guidelines of the authorities on behalf of the Project Proponent.
The ES and / TL shall make necessary presentations to the authorities as per the scope of work and the
TOR outlined in the contract document to facilitate / obtain the clearance / NOC. If required by the
contract document the ES and / TL and other team members shall visit the offices of the authorities or
appoint / delegate manpower to visit and liase with the authorities to facilitate / obtain the relevant
NOC / Clearances. The decision of appointing / delegating requisite manpower for the work shall be
taken by the Functional Head – Environment after consulting the TL and / ES on necessity.
12.3.2 ENVIRONMENTAL BASELINE SCENARIO

Site verification of the various environmental issues, their location context, nature and significance to the
project and project influence area shall be carried out.
To identify the baseline scenario, both primary and secondary data on physical & Natural Environment,
Biological and Social / Human Environment shall be collected. The data collected by the social personnel
shall be distilled to arrive at baseline social environmental scenario.
12.3.2.1 BASELINE DATA

Baseline secondary data shall be collected from various governmental sources and relevant authorities
while the primary data shall be collected either through in house or outsourced personnel or both
depending on the scenario. In all probability data related to environmental monitoring and analysis
(primary ambient air, noise, surface and ground water and soil) shall be outsourced and the data derived
from them shall be subjected to stringent quality checks as per Forms 1, 2 & 3. The Environmental

Revision No.: 0
61
Specialist shall ensure that the outsourced firm (if employed) follows the entire process and the checks
are carried out by the outsourced firm/s.
12.3.2.2 ENVIRONMENTAL PRIMARY DATA COLLECTION AND ANALYSIS

As part of the assignment, a baseline monitoring of the air, noise, water and soil components at various
locations identified by the ES / as per the TOR provided by MoEF and tree survey shall be carried out
by the outsourced / in house team. The baseline environmental quality levels deduced from this
monitoring enabled analysis of the baseline data.
STUDY TEAM
The Environmental Specialist will ensure that the selected members of the study team meet all the selection
criteria to be identified by the client.
STUDY PROCEDURES AND METHODOLOGY
Environmental Specialist will ensure that the selected procedures are documented, and the study team
members are familiar with the procedures.
SAMPLE COLLECTION, PRESERVATION AND TRANSPORTATION
The following codes are to be used for labelling the various air & water samples collected during the
field study.
Ambient Air Quality LABEL : AAQ-N-D
Samples Suffix (N): 1 through n corresponding to the serial number of the
sampling location.
Date of sampling (D): Day/Month/Year
Water quality LABEL: S-G-WQ-N-D
Samples Prefix (S): Surface Water
Prefix (G): Ground Water
Suffix (N): 1 through n corresponding to the serial number of the
sampling location
Date of sampling (D): Day/Month/Year
SAMPLING EQUIPMENT
The Environmental Specialist will ensure that the sampling equipment meets all the requirements and are
in good working condition.
CHECKLISTS
The Environmental Specialist will prepare the following checklists for all the activities associated with
sampling and analysis.
Form 1: Checklist for conclusion of sampling
Form 2: Checklist for sample integrity

Revision No.: 0
62
Form 3: Checklist for sample analysis
SAMPLE COLLECTION AND PRESERVATION
The respective team members will ensure that the samples are collected and preserved according to the
specified procedures. Any deviations from the procedures for whatever reasons are to be documented
and passed on to the Environmental Specialist. The Environmental Specialist will do quality check as per
Form 1 to conclude the sampling at any given point.
SAMPLE FORWARDING
The Environment Specialist will ensure that the samples are transported and forwarded to the laboratory
according to the required procedures. The concerned analyst will certify the integrity of the samples as
per Form 2 before accepting the samples for analysis.
FIELD ANALYSIS
CALIBRATION OF INSTRUMENTS
The Environment Specialist will ensure that all the field instruments are pre-calibrated (if required) as
per standard procedures. The measurement and analysis are to be carried out as per the standard
operating procedures. Any deviations from the set procedures are to be recorded in the logbooks.
DATA CHECK
The concerned expert at the site will do quality check as per Form 3 and validate any measurements or
readings taken by field assistants, before moving on to the next sample analysis.
DOCUMENTATION
All the raw data are to be recorded in the logbooks along with the details relating to the sample
identification, location of the sampling point, date and time of sampling, and the real time observations
at the sampling point, Further, any deviations from the set procedures during the field analysis are to be
documented.
LABORATORY ANALYSIS
CALIBRATION
The ES will ensure that all the laboratory instruments are pre-calibrated as per laboratory’s Quality
Procedures. The calibration certificates (obtained from the outsourced laboratory) shall be properly
maintained and be made available for inspection by the client (if required).
OPERATING PROCEDURES
Before accepting the samples for analysis, the concerned analyst will check for the integrity of the sample
as per Form 2. The measurement and analysis are to be carried out as per the standard operating
procedures. Any deviations from the set procedures are to be recorded in the logbooks.

Revision No.: 0
63
DATA CHECKS
The concerned laboratory in-charge will check and validate the raw data generated by the laboratory
assistants. To include the analysis of a sample, he is to do the quality check as per Form 4.
DOCUMENTATION
All the raw data are to record in the logbooks along with the details relating to the sample identification,
location of the sampling point, date and time of sampling, and the real time observations at the sampling
point. Further, any deviations from the set procedures during the lab analysis shall also have to be
documented.
DATA REDUCTION AND VALIDATION
The data reduction and validation are to be done by the concerned laboratory in-charge. The process
of data reduction and validation will involve the following steps:
Ascertain and certify that the correct Method is used for the conversion.
Ascertain and certify that quality controls requirement like replicate analysis, comparison with
control charts, blank analysis etc. are carried out according to the laboratory quality system
procedures.
Validate and certify that IS units are used unless requested otherwise by the client.
Validate and certify the analysis for the determination of detection limits for the instrument /
technique used and the accuracy and precision of the final results.
Validate and certify the results through comparisons with data in the literature and through inter
parametric correlations.
Validate and certify that proper documentation and maintenance of records has been done
according to the laboratory quality system procedures.
12.3.3 ALTERNATIVE ANALYSIS

Analysis of alternatives shall be carried out for the various alternate improvement options and strategies,
based on which the final improvement / prioritisation strategies shall be selected. The alternatives mainly
to be considered are,
“With Project” and “Without Project” alternatives.

Route / alignment alternatives.
Road cross-section alternatives.
Bypass alternatives.
Design alternatives for slope protection works.
Alternative designs for drainage.
12.3.4 PUBLIC CONSULTATIONS

Public consultations shall be carried out both at the local levels and with the community, various
governmental and non-governmental organisations and the stakeholders. An important output of this
exercise shall be the public opinion for the project based on which mitigation and enhancement measures
shall be derived.

Revision No.: 0
64
12.3.5 ASSESSMENT OF POTENTIAL IMPACTS

Based on the baseline conditions, an assessment of the potential impacts (direct and indirect impacts
likely to be induced due to the project) on the various environmental components shall be carried out
and the significant impacts needing addressable shall be identified. Assessment of the environmental
impacts was carried out to ascertain that the have been adequately identified and addressed. Mainly,
the following environment impacts shall be considered:
12.3.5.1 PHYSICAL AND NATURAL ENVIRONMENT

This covered impacts on climate, topography, air, water, noise level, etc. Data shall be analysed to
assess the degree of impact qualitatively.
12.3.5.2 BIOLOGICAL ENVIRONMENT

Both qualitative and quantitative analysis and assessment of the Impact on terrestrial ecology, wildlife,
aquatic ecology, protected area, etc., by the project shall be carried out.
12.3.5.3 IMPACT ON SOCIAL AND HUMAN ENVIRONMENT

Impacts due to altered formation of the project road, workers camps, quarrying, debris disposal, land
acquisition, R&R issues etc., on human life shall be studied.
12.4 REMEDIAL MEASURES / EMP

This will be the basis for recommended cost-effective means of either elimination or mitigation of adverse
effects along with remedial measures. This stage shall outline the general mitigation, avoidance and
enhancement measures that would need to be incorporated during the subsequent stages of the project.
As part of these measures, broad options for eliminating, mitigating environmental impacts shall be
worked out, in accordance to the existing legal and institutional setting for the project. Mitigation
measures shall be considered for the following 3 stages:
DESIGN STAGE
Appropriate design methods shall be formulated to reduce the earthwork, improve drainage and
stability of slopes, etc. Realignments for short lengths shall also be considered to reduce the impact on
environment.
CONSTRUCTION PHASE
During construction, measures had been identified taken to minimising air, water and noise pollution
stabilise the slopes; improving the drainage; ensuring safety; proper disposal of debris; locating labour
camps and construction plants adequately; etc.
OPERATIONAL STAGE
During the operation stage of the project, tree plantation and its maintenance, is mainly considered to
mitigate the adverse impact on environment.
For each of these mitigation and enhancement measures designs shall be completed with working
drawings, technical specifications and bill of quantities. The avoidance and mitigation of negative

Revision No.: 0
65
impacts involve reduction in magnitude of the adverse impacts during various stages of the project
through:
Alterations during design, site clearance, construction and operation stages of the road project
to avoid adverse impacts, and
Additional mitigation measures for unavoidable negative impacts on the environmental
components.
These measures shall be incorporated into the various stages of the project. Based on their applicability,
both general and case specific measures to be incorporated as follows:
Standard: The 'standard designs' of typical road sections, shall be arrived at after detailed
deliberations between the Highway Design and the Environment teams and also after taking the
client into confidence.
Generic measures: To avoid or mitigate impacts on environmental components, general
mitigation measures shall be identified based on the characteristic features.
Site Specific: At representative sensitive locations, site-specific designs and environmental
enhancement measures for cultural and community properties, water bodies etc. shall be
formulated as mitigation / compensatory measures for addressing the negative impacts.

Revision No.: 0
66
FORM – 1: CHECKLIST FOR SAMPLING
PROJECT:
SAMPLING POINT:
Yes or If no, reasons and justification

Item
No for acceptance
Was the sampling point correctly located?
Was the correct sampler used?
Were the proper types of sample containers used?
Were the sample containers properly pre-washed
and rinsed?
Were adequate quantities of sample taken?
Were the sample containers properly labelled?
Were preservatives added and sample containers
sealed as required?
Were the sealed sample containers maintained at
required storage conditions?
Checked By Date & Time

Note: It is not necessary that this form be filled in for each sample/sampling point. It is sufficient if the
deviations if any are recorded in the logbooks.
PROJECT:
SAMPLING POINT:
Yes or If no, reasons and justification for

Item
No acceptance
Is the chain of custody record attached
Is the chain of custody record filled in
properly
Is the sample received within the holding
time?
Is the seal on the sample containers intact?
Is the sample received in proper storage
condition?
Is the sample quantity adequate for required
analysis
Checked By Date & Time:


Revision No.: 0
67
PROJECT:
SAMPLING POINT:
Yes or If no, reasons and justification

Item
No for acceptance
Was the correct method used for the analysis?
Were the correct instruments, equipment and apparatus
used for the analysis?
Was the competence of the analyst deployed for the
analysis verified?
Were the instruments, equipment and apparatus used
pre-calibrated as required
Was the sample correctly and adequately identified
and described in the analysis logbook?
Were all the raw data properly recorded in the
analyst’s logbook?
Were the correct equations and units used for data
reduction?
Was the deviation, if any, from the standard methods
recorded in the logbook properly?
Checked By: Date & Time:
FORM – 4: CHECK LIST FOR QUALITY CHECK IN THE LABORATORY
Sl. No. Parameter Comments (Yes / No) Remarks

1 Is the sample details entered into the logbook?
2 Sample quantity measured
3 Glassware is calibrated
4 Balance/equipment is calibrated
5 Data entered in the analyst work book or not?
Inspected By: Date / Time:

Revision No.: 0
68
13 SOCIAL ASSESSMENT
13.1 SECONDARY DATA COLLECTION

Available information will be collected from various government organisations and NGOs who have
worked in the State. The information will include constitutional provisions, conventions and protocols on
human rights and indigenous people, status of social related legislation and policies of the Central
Government and the State key factors in R&R planning, guidelines for entitlement framework, and
community, social, ethnic and economic indicators of the population.
13.2 SOCIAL DATA COLLECTION AND TESTING

STUDY TEAM
The Social Specialist will ensure that the selected members of the study team meet all the selection criteria
to be identified by the client. The Social Specialist shall ensure that the outsourced firm follows the entire
process and the checks are carried out by the outsourced firm/s
STUDY PROCEDURES
Social Specialist will ensure that the selected procedures are documented, and the study team members
are familiar with the procedures.
The Social Specialist will ensure that the sampling equipment meets all the requirements and are in good
working condition.
SAMPLE COLLECTION
The respective team members will ensure that the samples are collected and preserved according to the
specified procedures. Any deviations from the procedures for whatever reasons are to be documented
and passed on to the Social Specialist. The Specialist will do quality check as per Form 1 to conclude the
sampling at any given point.
SAMPLE FORWARDING
The Specialist will ensure that the samples are transported and forwarded to the laboratory according
to the required procedures. The concerned analyst will certify the integrity of the samples as per Form
2 before accepting the samples for analysis.
DOCUMENTATION
All the raw data are to be recorded in the logbooks along with the details relating to the sample
identification, location of the sampling point, date and time of sampling, and the real time observations
at the sampling point, Further, any deviations from the set procedures during the field analysis are to be
documented.

Revision No.: 0
69
Table 13.1: Checklist for Resettlement Survey

Screening Question Answer Explanation/Recommendations
Base Line Social Survey Yes No
Is Corridor of Interest clearly identified?
x Rural Section
x Semi-built up section
x Built- up section without a bypass
x Bypass and Realignments
Evolution and marking of Proper code so that no
structure got missed
100% census of PAPs of with desired sampling
Establishment of PAPs legal status viz. owner,
leaseholder, tenant, encroacher etc
Identification of community places & communal assets
Identification of possible resettlement sites
Public Consultation
Advance notice to concerned parties
Disclosure of RAP along with complete road
improvement plan
Recording and maintaining of documents about issues
raised during the meeting
Special attention to issues pertaining to women,
indigenous and socio-economically challenged people
Assessment of Loss & RAP
Due merit to each individual asset to be dismantled in
assessment of its value.
Compensation package in line with Government of
India policy on involuntary settlement
Implementation and monitoring mechanism clearly
defined
Minimisation of loss to agriculture and fertile land
Special compensation package for socially backward
group

Revision No.: 0
70
14 IDENTIFICATION AND TRACEBILITY OF PROJECT DOCUMENTS
14.1 INTRODUCTION
The purpose of this Quality Plan is to provide guidance to all concerned project staff for numbering of
project and quality system documents for ease of identification.
14.2 PROCEDURE
The document(s) / service for the project shall be identified by the respective functionaries through all
of the following methods:
Title of the document / project

Job number of project
Numbering of documents
Date or period of development and delivery of service
Identity of persons performing the various activities of project execution
Reference to other relevant documents
14.3 PROJECT IDENTIFICATION
All documents related to this project would have the number starting with TTS/0166, which would
indicate, the identification number or job number of the project.
14.4 IDENTIFICATION OF PROJECT DRAWING/DOCUMENT

Unless specified otherwise by the Client or mutually agreed between FISPL and the Client, the documents
shall be numbered as indicated below:
KPWD/0503/ XX / YYY / ZZZ Where,
KPWD/0503 indicates specific assignment number of the company.
XX indicates the discipline code as below:
General : GN
Highway & pavement Engineering : HW
Bridges / Foundation Engineering / Structures : BR
Environmental Studies : EE
Traffic and Transportation : TT
Geotechnical and Materials Investigations : GM
Resettlement & Rehabilitation : RR
Economic & Project Finance : PF
YYY indicates the type of document, viz.
REP : Reports
DEG : Drawings
EST : Cost Estimates
BID : Bid Documents
ZZZ indicates the serial number of the category of the document.

Revision No.: 0
71
15 PROCESS FOR OUTSOURCING
If an activity is to be outsourced, then the responsibility shall lie with following:
S. No. Responsibility Person
1 Timeliness of delivery Project Coordinator
2 Correctness of the output of the activity Discipline Expert (DE)
3 Supervision of the activity Discipline Personnel (DP)
15.2 ESTABLISHING THE NEED FOR OUTSOURCING
The DE shall assess whether the particular activity can be conducted with resources available in-house or
the same needs to be outsourced.
15.3 ACTIVITIES THAT ARE OUTSOURCED
The following activities / processes are normally outsourced:

Topographical survey
Geotechnical investigation
Environmental Monitoring surveys & testing
Calibration of Instruments
In case any activity / process of the project requires the recruitment of a Subject Specialist as a sub
consultant, the qualifications and the experience of the subject specialist shall be as defined by the TOR
/ Work Order provided by the client. In case of any deviation from the said TOR / WO, the CV of the
subject specialist shall be approved by the client.
In case the TOR / WO does not mention the requirement of the Subject Specialist (SS) and the PC requires
for the need for the project, he shall seek advice from the BD Head. The qualification and the experience
in that case shall be decided by HOD in or without the consultation with BD Head.
15.4 IDENTIFICATION, SELECTION, EVALUATION & CONTROL
There is a defined process of identification, selection, evaluation and control of outsourced work in the
above-mentioned activities or areas.
15.4.1 IDENTIFICATION
Applications are invited for vendor empanelment through the concerned discipline experts for vendor
identification. The discipline expert sends out the invitations to a pool of vendors and the decision on who
to invite is based on solicitation, networking, references, previous work experience etc.
There is a pre-set application format that has been defined. The vendor is expected to send in the
following information:

Revision No.: 0
72
Filled application form in the given format and application letter on company letter head
Registration number / certificate of the company
Organization chart of the company (include write up on experience details of key individuals)
Financial statements for the last 3 years
Company profile and catalogues
List of major clients, names and address along with the details of work done
Sample reports for previous work done
Quality and other accreditation certificates
Infrastructure details with the list of service/support centres
Capability statement in terms of manpower, instruments, technology etc
15.4.2 SELECTION PROCESS

The vendor selection is carried out primarily by the discipline expert and can be supported by the project
manager or any other team member. The overall selection process comprises of two stages.
STAGE 1: PRE-QUALIFICATION
The initial stage is called the pre-qualifying stage and is designed to check if the vendor meets the basic
requirements. In all there are 5 mandatory basic requirements that have been defined namely:
Whether the company is in the business of topographical, geotechnical or environmental survey works?
Whether the company is blacklisted by state / central government departments or government
undertaking?
Whether the company has quality certifications & accreditations and the records are available?
Whether the documents available prove that the relevant infrastructures in terms of human resources,
tools & equipments, laboratories etc are in place?
Whether the supporting documents available shows a proven track record of providing required
services?
Failure to meet any of the above mandatory requirements, other than point number 3 above, would lead
to disqualification. If the criteria related to quality certifications & accreditations are not met, the decision
is kept pending, subject to stage 2 evaluations on other quality parameters. The table below shows the
details.
Table 15.1 Pre-Qualification Matrix
Criteria Description Remarks Status
The company is in the business of This should be the core business of the Core
Qualified
environmental survey work company. This is a disqualifier Business
The company is not blacklisted by

state / central government Not
This is a disqualifier if blacklisted Qualified
departments or government Blacklisted
undertakings

Revision No.: 0
73
Criteria Description Remarks Status
The company should provide records

proving the same or it should be in the
process of acquiring the credentials to
Company has quality be in the preferred vendor list. If all
Decision
certifications & accreditations, other pre-qualification criteria are met Not Met
Pending
records available along with the minimum cut off
requirements and this is the only criteria
not met the company can be placed in
List B.
Documents available proving that

relevant infrastructure in terms of
Documents
human resources, tools & This is a disqualifier if criteria not met Qualified
Available
equipments, laboratories etc are
in place
Supporting documents available

Documents
showing a proven track record of This is a disqualifier if criteria not met Qualified
Available
providing required services
STAGE 2: VENDOR EVALUATION: QUALIFICATION

Once the vendor pre qualifies, the second screening / evaluation stage is rolled into action. The second
stage of evaluation has 3 parts namely:
Organizational soundness (Total 50 points, qualifying criteria 30 points)
Quality (Total 50 points, qualifying criteria 30 points)
Service capability (Total 20 points, qualifying criteria 13 points)
Table 15.2: Qualification Criteria – Part A: Organizational Soundness
Parameter Evaluation Criteria Remarks Points Awarded
Select Yes in the remarks column if the

Net worth
net worth is positive, or select no
Having continuous business in the last 3

Business Continuity
years
Experience in the specific field of work:

Work Experience >10 years
5 to 10 years

Revision No.: 0
74
Parameter Evaluation Criteria Remarks Points Awarded
1 to 5 years
less than 1 year
Total points Awarded
Qualified as List A or Move to list B based on the Qualifying Criteria of 30 points
Table 15.3: Qualification Criteria – Part B: Quality
Points
Parameter Evaluation Criteria Remarks
Awarded
Evidence has been provided to prove that the company

Quality
has got one or multiple relevant quality certifications, e.g.
certifications
ISO 9000, NABL etc
Discipline expert to review the sample provided by the

Quality of work vendor and rate in the remarks column as excellent, very
done in the past good, good, fair, poor or look at the actual work done for
FISPL
Previous
A rating would be provided in the remarks column basis
experience with
the previous experience with FISPL.
FISPL
The client testimonials provided includes at least one

Client
testimonial for work done for a FISPL client, business
testimonials
relation or partner
Table 15.4: Qualification Criteria – Part C: Service Capability
Points
Awarded
Discipline expert to review the details provided by the

Instruments & vendor, check any original certificates as needed and rate
Laboratories in the remarks column as excellent, very good, good, fair,
poor

Revision No.: 0
75
Points
Awarded
Discipline expert to review the details provided by the

Human vendor, check any original certificates as needed and rate
Resource in the remarks column as excellent, very good, good, fair,
poor
If a vendor meets all the above criteria’s they are place in List A, if a vendor meets the prequalifying
criterion but fails in meeting any of the qualifying sections, they are placed in List B. At any stage if any
vendor from List B is chosen for any reason the SBU Head shall be informed.
Additionally, a new vendor can be introduced in the system by following the above defined process. If
for some reason the vendors in list A or B cannot be used for a project or it is decided they should not
be used, the work can be awarded to a new vendor, but with an approval of the SBU Head. For clarity
and to reduce time, the PM / DE shall take approval from SBU Head at the time of seeking quote from
a non-empaneled vendor.
Since the overall process to empanel the new vendor may take time and may delay project delivery,
the SBU head may provide an exception for a vendor to be used however, it will be the responsibility
of the project manager and the discipline expert to get all the vendor information and empanel the
vendor in List A or B as soon as possible. The ISO coordinator will monitor this overall process and ensure
compliance.
Note:
The criterion mentioned above can be relaxed / modified / added dependent upon the Clients
requirement. If the agency / sub consultant is a government run organization / institute the
criterion may be relaxed / waived off as these institutes work in a process as defined by
Government policies / acts and other relevant instrument.
Quotes shall be invited from the vendors.
Dependent on the nature of job, the vendor shall be selected based on a combination or the
most importance of factors namely lowest quote, quality, logistics and location as decided by
the PM. The DE shall advise the PC in framing the decision. All decisions by the PC shall be
approved by the HOD.
Based on the selection, an agreement on the prescribed format of the HOD shall be signed
between the HOD and the vendor / sub consultant / subject specialist.
15.4.3 PERFORMANCE EVALUATION

The discipline expert in consultation with the project manager will rate the work done by the vendor at
the end of the assignment on a scale of 1-5, 1 being the lowest & 5 being the highest rating. The
evaluation will be done based on the following criteria:
Turn Around Time.

Revision No.: 0
76
Accuracy of Output.
Quality of Output.
Competitiveness of Price.
Actual implementation of Technical Proposal.
Standard Form for Performance Evaluation of Vendor
Name of the Vendor: Type of outsourced work:

Project: Location of work:
Rating Scale
Parameter
1 2 3 4 5
Timelines of Delivery
Accuracy of Output
Reviewers Comments:
Date:
Prepared By: Reviewed By:
(Discipline Expert) (Project Manager)
15.4.4 CONTROL
The control shall be defined in the various clauses of the contract agreement. The contract agreement
shall be as per the standard format of the Company and shall enlist all technical, financial, commercial
and legal aspects for the activities / processes outsourced and shall have penalty, liquidated and
ascertained damages (LAD) and termination clauses. The project manager shall apply the control in
consultation with the HOD head and the discipline expert.

Revision No.: 0
77
16 LAND ACQUISTION SCHEDULE & OTHER PROJECT CLEARANCES
16.1 GENERAL
In broad terms, for quality assurance in respect of collection of revenue data, roadside utilities, forest
and tress details and obtaining clearance for the project implementation, it is necessary to evolve a
system applicable to all concerns in collection, preparation, review, verification, amendment and
finalisation of respective project clearance.
16.2 PROCEDURE
A comprehensive event-schedule will be made commencing from data collection stage to preparation of
schedule of land acquisition/ utility shifting/ forest clearance to complete the task well within available
time. The related information will be collected and put into one place by respective Key Personnel in a
computer file in sequential manner. One hard copy will be prepared and bound in file with the cover
sheet containing all the information relating to the subject, its sources, name(s) of concerned project staff,
date of inception / revision along with revision number.
Concerned Key Personnel will compile all the information viz. revenue maps, land ownership records,
tree types, utility lines and suggestions by client into the report format based on skeleton proforma
prepared by TL.
16.3 MASTER LIST
16.3.1 REVENUE RECORDS

To prepare the master list of revenue records the following sequence will be followed:
a) On commencement, all districts, tehsils / talukas and gram panchayats will be identified that fall
under project affected areas. Details of villages falling on project road will be collected from
available village maps at Tehsil headquarters by superimposing the relevant topographic sheets
in order to obviate the possibility of leaving any village.
b) District Land Record (DLR) office will be approached for collection of revenue maps of identified
villages and project corridor in at least 150 m width will be marked on them. Authenticity of
marked project corridor will be adjudged and attested by respective Patwaris after the
detailed field checks. On each village map, corridor beginning and ending chainages will be
marked.
c) Design centreline and proposed ROW of project road will be transferred to revenue maps with
the help of marked chainages and affected survey numbers will be identified. Measurement of
the dimensions, lengths etc. of the land to be acquired will be carried in respect of each survey
/ sub-survey number.
d) Certified copies of Revenue Tenancy Certificate (RTC) for the affected survey numbers will be
collected showing the details of the survey / sub-survey number, the area and nature of the
land, the last and present owner and the registry record.
e) With the help of concerned Patwari, categorization of the land to be acquired will be carried
out in terms of built-up, commercial, irrigated, un-irrigated, barren etc.
f) Land value will be assessed in respect of affected villages separately for each category of land

Revision No.: 0
78
in following manner:
i. Land sale statistics for past 10 years from Tehsildar’s office.
ii. Prevailing market rates as reported by local people.
16.3.2 UTILITY RELOCATION

To prepare the Utility Relocation Schedule the following sequence will be followed:
a) During road inventory and topographic survey, details of all existing utilities falling within
proposed right of way will be collected and plotted accurately on plan drawing.
b) On finalisation of road design, utilities being affected due to the finalised design will be marked
as [X] with their most suitable relocated location. All such utilities will be given an unique number
for their easy identification.
c) The affected utilities will be surveyed jointly with the concerned department and their suggestion
regarding relocation or otherwise taken and incorporated in the final version.
16.3.3 FOREST AND POLLUTION CLEARANCE

To initiate the case for forest and pollution clearances the following sequence will be followed:
During Environmental assessment the details of forest area will be collected and alignment fixation will
be carried out in such a manner that these areas to be bypassed with maximum possible extent.
However, under unavoidable circumstances the road alignment will be planned to run into forest area.
In that case, details of forest such as type, compartment number, and density of flora, affected species
will be collected in consultation with the concerned forest officials.
On each amendment in the master list, the KP will update the revision status in the Master List and send
the copy to the TL for information. After each amendment in the master list, the same will be audited by
one of the competent person from the monitoring group before finalization.
16.4 CASE INITIATION AND CLEARANCE
16.4.1 LAND ACQUISITION

Affected survey numbers and area to be acquired along with their ownership records will be certified
by the Competent Land Acquisition Authority appointed at district level after scrutiny and verification by
the revenue officials jointly with the consultants. On certification, Gazette notification will be issued in
accordance with NH act.

Revision No.: 0
79
16.4.2 UTILITY RELOCATION

Based on field verified drawings and details, the concerned department will prepare the estimate for
the shifting of the affected utility. The Consultant will field verify the prepared estimate for its
completeness in respect of affected utility shown.
16.4.3 FOREST AND POLLUTION CLEARANCE

The cases for forest and pollution clearances will be initiated in the prescribed formats. The affected
area and trees will be jointly verified with the forest officials. A complete narrative will be provided to
describe the efforts made in minimising the acquisition of forest land and/or felling of trees.

Revision No.: 0
80
17 ECONOMICS AND PROJECT FINANCE
17.1 GENERAL
Quality of the economic and financial analysis of a project depends upon the accuracy of its inputs and
the adopted economic and financial model. Therefore, it is imperative to assure the quality of the traffic
analysis, project cost calculations and other inputs viz. financial indices, project planning, other
operational costs etc.
17.2 QUALITY SYSTEM
17.2.1 ECONOMIC ANALYSIS

Economic analysis will be based on the “Highway Design and Maintenance Manual” (HDM-IV), an
analytical tool used for engineering and economic assessment of highway projects. The model is based
on physical and economic relationship derived from extensive research on road deterioration, the effect
of maintenance activities and road user costs and its accuracy depends on the following:
Capital Costs : Quantities of inputs and their unit values.

: Implementation Schedule.
: Salvage Value, its percentage and timing of accrual.
: Estimate of Balance Economic Life.
Traffic Forecast : Base year traffic flows and its associate characteristics.
: Systematic traffic forecasts - Vehicle type-wise.
: Estimate of normal, generated, diverted traffic, etc.
Vehicle Operating Cost: Estimates of key inputs like fuel costs, staff
costs, interest and depreciation in financial terms.
Model applicability: Correct congestion factor, speed flow and VOC relationship.
Quality assurance aspects of capital costs and traffic forecast have already been discussed in previous
sections. Implementation schedule will be prepared based on the site condition, intended resource
mobilisation by the contractor, availability of fund and contract packaging as approved by NHAI. It will
be ensured that it should be as realistic as possible. To determine the likely annual progress during the
implementation stage, a detailed work programme will be developed keeping all the possible constraints
in consideration.
Data pertaining to assessment of vehicle operating cost will be collected from at least three different
sources of which preferably two should be located at the extreme ends of the project. These will be
collected at time of preparation of economic analysis to obviate the time factor and eventually the
inflation.
Applicability of the model to Indian conditions will be ensured by calculating capital cost and
maintenance costs using HDM-IV, whereas the VOC savings and time savings will be calculated using the
speed flow and VOC’s relationship developed and standardized by the Indian studies (Road User Cost
Study and IRC: SP-30) to represent the Indian climatic, traffic and topographical conditions.

Revision No.: 0
81
17.2.2 FINANCIAL ANALYSIS

Financial analysis will be based on the financial model developed in-house and tested and run
successfully on several similar projects which have since gone for execution. The model is based on the
integrated effect of various costs on revenue earning capability of the project in a defined period. Its
accuracy depends on the following:
Capital Costs : Quantities of inputs and their unit values.

: Implementation Schedule.
: Financial parameters viz. rate of interest, rate of return, inflation,
insurance cost, depreciation, lending rate, gearing ratio.
: Assessment of risk.
Traffic Forecast : Base year traffic flows and its associate characteristics.
: Systematic traffic forecasts - Vehicle type-wise.
: Estimate of normal, generated, diverted traffic, etc.
Revenue Costs : Toll Rate.

Quality assurance aspects of traffic analysis have already been discussed in previous sections.
Implementation schedule will be prepared based on the site condition, intended resource mobilisation by
the contractor, availability of fund and contract packaging as approved by NHAI. To determine the
likely annual progress during the implementation stage, a detailed work programme will be developed
keeping all the possible constraints in consideration.
Toll rates will be ascertained after the careful study of users’ willingness, optimisation of returns through
logit model, rates being charged on similar projects and MORTH prescribed rates. While fixation of
these rates, it will be ensured that it would be within manageable limits of common man and at the same
time, sufficient revenue is generated.
Financial parameters will be fixed after the detailed discussion with the leading financial institutions
involving in infrastructure lending business. On fixation of financial parameters, financing plan for private
sector participation will be prepared on following lines:
Co-financing arrangements.
Availability of funds.
Market capitalisation of internal funds.
Self-financing ratio.
Equity contribution.
Terms of loan.
Raising funds through cess on land development.
Financial risks will be analysed under the following categories:
Construction risk (time and cost overrun).

Financing risk (adequacy, interest rate fluctuation, exchange parity).
Traffic and revenue risk (traffic volume and toll collection).
Political risk (stability of government policy and socio-political scenario).

Revision No.: 0
82
$QQH[XUHV

Revision No.: 0
83
Annexure 3.1
CLASSIFIED TRAFFIC VOLUME COUNT SURVEY
Location: Date:
Direction: Shift:
Time Interval (mins)
Vehicle type Total
00 to 15 15 to 30 30 to 45 45 to 00
Car, jeep & Private van
Taxi
2 Wheelers
3 Wheelers
Minibus
School Bus
Public
Bus
Private
4 Tyres
LCV
6 Tyres
Car
Toll
Exempted
Vehicle
Bus
Toll Exempted Vehicles : Government Vehicles (Police, VIP, Fire Brigade, Postal Vehicles etc.), Army Vehicles, Ambulence,
Mortury Van
Name of Enumerator: Signature: Checked By:

Revision No.: 0
84
Annexure 3.2
CLASSIFIED TRAFFIC VOLUME COUNT SURVEY (HEAVY VEHICLE)
Location: Date:
Direction: Shift:
Vehicle type Total
00 to 15 15 to 30 30 to 45 45 to 00
2 Axle truck
3 Axis truck
4-6 Truck
7++ Axle
Tractor
Tractor Trailer
Cycle
Cycle Rickshaw
Animal/Hand cart
LCV
Toll
Exempted
Vehicle
Truck
Toll Exempted Vehicles : Government Vehicles (Police, VIP, Fire Brigade, Postal Vehicles etc.), Army Vehicles, Ambulence,
Mortury Van

Revision No.: 0
85
Annexure 3.3
Origin-Desination Survey (Goods Vehicles)

Site No : Name of Enumerator :
Road Section : Shift No :
Revision No.: 0
Location and Chainage : Date :
Direction : From: To : Sheet No :
Weather : FINE/CLOUDY/RAINY
ORIGIN DESTINATION Trip Monthly Round Trip on
Time of Reg Trip Commodity Weight Willing to
Vehicle Type Length Pass the same day
Interview No. Village/Town District State Village/Town District State Frequency Type (Tonnes) pay (Y/N)

(KM) ( Y/N) (Y/N)
86
Vehicle Type Code Trip Frequency Code
LCV 1 Daily D_
2-Axle Truck 2 Weekly W_
3-Axle Truck 3 Monthly M_
4 -6 Axle 5 Yearly Y_
7++ Axle 6
Checked by :
Name of Enumerator: Signature: Time:
Annexure 3.4
Origin-Desination Survey (Car)

Site No : Name of Enumerator :
Road Section : Shift No :
Revision No.: 0
Location and Chainage : Date :
Direction : From: To : Sheet No :
Weather : FINE/CLOUDY/RAINY
ORIGIN DESTINATION Round Trip on
Time of Reg Trip Length Trip Monthly Pass Willing to
Vehicle Type the same day Purpose Occupation
Interview No. Village/Town District State Village/Town District State (KM) Frequency ( Y/N) pay (Y/N)

(Y/N)
87
Vehicle Type Code Trip Frequency Code
LCV 1 Daily D_
2-Axle Truck 2 Weekly W_
3-Axle Truck 3 Monthly M_
4 -6 Axle 5 Yearly Y_
7++ Axle 6
Checked by :
Name of Enumerator: Signature: Time:
Annexure 3.5
CLASSIFIED TURNING MOVEMENT COUNT
Name of Junction Arm Sheet No.: Date:
Direction From: To: Shift: Weather:
Vehicle type Total
00 to 15 15 to 30 30 to 45 45 to 00
2 Wheelers
3 Wheelers
Car, jeep & Private van

FAST MOVING VEHICLE
Taxi
4 Tyres
LCV
6 Tyres
With Trailor
Agri
Without
Trailor
Cycle
Cycle Rickshaw
SLOW MOVING VEHICLE
Bullock cart
Animal
drawn
Horse
Hand Cart

Revision No.: 0
88
Annexure 3.6
CLASSIFIED TURNING MOVEMENT COUNT (HEAVY VEHICLE)
Name of Junction Arm Sheet No.: Date:
Direction To: Shift: Weather:
Vehicle type Total
00 to 15 15 to 30 30 to 45 45 to 00
2 Axle truck
3 Axis truck
4-6 Truck
7++ Axle
Minibus
School Bus
Bus (Public)
Bus (Private)

Revision No.: 0
89
Annexure 3.7
PEDESTRIAN CROSS TRAFFIC SURVEY
Location Weather: Clear/Cloudy/Rainy Date & Day of survey:
Chainage (Km) Sheet No.:
No. of pedestrians crossing the project road (Towards side)
Left to right Right to left
00 to 15
15 to 30
30 to 45
45 to 00
00 to 15
15 to 30
30 to 45
45 to 00
00 to 15
15 to 30
30 to 45
45 to 00
Name of Enumerator: Signature:
Checked By:

Revision No.: 0
90
Annexure 3.8
TRUCK TERMINAL SURVEY
Location: Day:
Weather: Clear/Cloudy/Rainy Date:
Would you continue if some
Sr. No. Type of Truck Duration Frequency Purpose
charge is imposed ?
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Checked By:
Quality Assurance Plan

Revision No.: 0
91
Annexure 3.9
SPEED DELAY SURVEY
Direction of Travel: Name of Recorder:
Date & Day of Survey: Run No: Sheet No:
Duration (Mins) of Delay

Speedometer Cause for Location of
Sr. No. Control points Time Remarks
Reading Delay Delay
Start End
10
11
12
13
14
15
16
17
18
19
20

Revision No.: 0
92
Annexure 4.1
ROAD INVENTORY DATA SHEET
Road Name: Road No: Road Classification: Sheet No:
Date of Survey: Section From: Section To:
1 2 3 4 5
FROM Km
TO Km
Terrain (Plain/Rolling Hilly)
Land use (Built Up/ Agrt./ Left
Forest / Industrial/ Barren) Right
Name of Village/ Town
Formation Width (m)
Type* (BT/CC/GR/ER)
CARRIAGEWAY Width (m)
Condition ** (G/F/P/VP)
Type* (BT/CC/GR/ER)
SHOULDER + Width (m)
Condition ** (G/F/P/VP)
Embankment Height /Depth of Left

Cutting (m) Right
Location (km)
Details of Cross Roads Road No. (km)
Carriageway Width (m)
Horiziontal
Curve
Vertical
Road Intersection (Type & Detail)
Retaining Structure
Location of Water Bodies (Lakes & Reservoirs etc.)
ROW
Culvert, Bridge & Other Structures (Type, Size, Span
Arrangement & Location)
Road Side Aboriculture
Tree Details(1)
Existing Utility Serviceson either side within ROW
General Drainage Condition
Location where substantial local traffic exists and
interferes with through traffic justifying Service Road
Location where substantial local traffic cross the existing
road requiring viaduct/ underpass
Remarks
Land Use : BU-Builtup, A-Agricultural, F-Foresh, I-Industrial, B-Barren, Road Side Drain : CD-Cover Drain, LD-Lined Drain, UD-Unlined Drain, NO-No Drain; Curve Hor. R<230, R>230

Revision No.: 0
93
Annexure 4.2
PAVEMENT CONDITION SURVEY
Revision No.: 0
DATE OF SURVEY: DISTRICT: Sheet No :
SECTION FROM: TO: Weather : FINE/CLOUDY/RAINY
CHAINAGE Pavement Composition Shoulder Riding Quality Pavement Condition

Remarks
Rut
Type*
TO (KM)
Patching
Condition
Potholing
FROM (KM)
(Good/Fair/Poor)
Composition
Composition
Cracking (%)
Ravelling (%)
Speed (Km/Hr)
Thickness (mm)
(Fair/Poor/Failed)
Embankment Condition
Quality (G/F/P/VP)
Pavement Edge Drop (cm)
(No. and % 100 m)**

(No. and % 100 m)**
Road Side Drain (NE/PF/F)****
(None/Modereate/Severe)
Surface
94
Binder
Base
Sub-base
Subgrade
Surface
Binder
Base
Sub-base
Subgrade
Surface
Binder
Base
Sub-base
Subgrade
Surveyed by:
Note :
* : BUSG=Built up Spray Grout; AC=Asphaltic Concrete; SDC=Semi Dense Concrete; PC=Premix Carpet; MSS=Mix Seal Surfacing; WMM=Water Mix Macadam, WBM=Water
Bound Macadam; DBM=Dense Bituminous Macadam; BM=Bituminous Macadam; BS=Brick Soling; SS=Stone Solling
**: No. and %/100m = Total number of potholing/patching and % area of Pothholing/Patching 100m of length of road
***: NE=Non Existing; PF = Partially Functional; F=Functional
Annexure 4.3
PAVEMENT ROUGHNESS SURVEY
Name of the Road :
Road Classification :
Date of Survey :
Day :
Up Direction: Down Direction
Sr. Chainage Bump Index (BI) (mm/km) Average BI Remarks

No. (Km) UP DOWN (mm/km)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Checked By:

Revision No.: 0
95
Annexure 4.4
INVENTORY AND CONDITION SURVEY FOR CULVERTS (LENGTH <6.0 M)

State: Road No: Document No.: Inventory / CD/ 01
Category of Road: Section: Sheet no.:
Revision No.: 0
Det. of Protection Condition of various features of Culvert Height above
Type of Span Arrangement Width of Culvert Presence
Skew Slab CW Works (VG / G / F / P / VP) Bed level
Location Structures and Total Ventway (outer to outer of of Scour Adequacy of
# Angle Th Width Head wall Wing wall Return wall Parapet/ Handrail Remarks
(Km) (Pipe,Slab, (No of spans x Lgth headwall) Slab / Pipe/ U/S side D/S Side or silting Waterway
(degrees) (m) (m) Type Condition Length / Length / Length / Length /
Box,Arch) or pipe dia ) (m) (m) Box/ Arch (m) (m) observed

Condition Condition Condition Condition
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
96
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Bed LHS
Side Slope RHS
Note: VG = Very Good G= Good F=Fair P=Poor VP+Very Poor NA=Not Applicable Surveyed by ………………
Prepared By Checked By
Annexure 4.5
Inventory & Condition Survey for Bridges

State: Road Name: Document No.: Inventory /BR/
Revision No.: 0
Road No.
Category of Road: Section: Sheet no.:
Details of
Name of Length of Type of Avg vertical Type of Bridge Details of Superstructure
PWD Year of Protection work Thickness Carriage
Sl CH River and Bridge / Span Bridge clearance Formation HFL Total Expansion Load
Structure Construc- of Girder / way Bearing Remarks
No. (m) Type of arrangement (Major/ (Vent Condition Level (m) (m) Width Joint (ton)
no. tion width
Sub
Features Type (VG/G/F/P/ Type Condition Slab
Super
Crossing c/c (m) Minor) Height) (m)

Structure
Structure
Foundation
VP)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Deck
Cone
Wear Coat
Footpath
Floor
Railing
Deck
97
Cone
Wear Coat
Footpath
Floor
Railing
Deck
Cone
Wear Coat
Footpath
Floor
Railing
Deck
Cone
Wear Coat
Footpath
Floor
Railing
Deck
Cone
Wear Coat
Footpath
Floor
Railing
Note: VG = Very Good G= Good F=Fair P=Poor VP+Very Poor NA=Not Applicable Surveyed by ………………
Prepared By Checked By
98
Revision No.: 0
1
27
TYPE BRIDGE NO.

Section:
PIER
2
Prepared By
28
MATERIAL LOCATION (KM.)

FOUNDATION
Road Name:
29
TYPE NAME OF RIVER BRIDGE

ABUTMENT
4
FOUNDATION
30
MATERIAL YEAR OF CONSTRUCTION

5
31
BED NUMBER OF SPANS

SPAN ARRANGEMENT (EXPANSION JOINT TO
6
32
APPROACH
PROTECTION WORK
EXPANSION JOINT - (m)

7
33
SKEW ANGLE (degree) CLEAR SPANS

VERTICAL CLEARANCE (BELOW LENGTH OF BRIDGE FACE TO FACE OF
Note: VG = Very Good G= Good F=Fair P=Poor VP+Very Poor NA=Not Applicable
8
34
BOTTOM OF DECK SLAB) (m) ABUTMENT (m)

9
35
ROAD FORMATION LEVEL (m) HIGH LEVEL OR SUBMERSIBLE
CLEAR ROADWAY WIDTH BETWEEN KERBS
36
10
DIRECTION OF FLOW
(m)
37
11
ABUTMENTS TOTAL OUTER WIDTH OF BRIDGE (m)
38
12
PIERS WIDTH OF FOOTPATH (m)
39
13
SLAB GRADIENT
Bridge Inventory
40
14
BEARINGS TYPE
PRESENT CONDITION OF BRIDGE
41
15
PARAPETS TYPE OF BEARINGS
42
16
CLEAR WATERWAY (m) THICKNESS OF SLAB (m)

SUPERSTRUCTURE
43
17
DESIGN OF LOADING MATERIAL OF SLAB
Checked By
HANDRAIL/PARAPET
44
18
HIGH FLOOD LEVEL (HFL)
THICKNESS & HEIGHT (m)
45
19
LOWEST WATER LEVEL (LWL) TYPE
COAT
WEARING
46
20
DESIGN DISCHARGE (Cu.m.) THICKNESS (m)
Road No :
DETAILS OF
Surveyed by ………………
MAXIMUM DESIGN VELOCITY
47
21
TYPE
Date of Survey :
(m/sec.)
22
TOP
PIER (m)
23
BOTTOM
THICKNESS ON
48
24
HEIGHT OF PIER & ABUTMENT
SUB-STRUCTURE
REMARKS
25
ABUTMENT
USED
26
Annexure 4.6
PIER
MATERIALS
Annexure 6.1
AXLE LOAD SURVEY
Name of Road : Direction : Date & Day of survey :
Location : Weather : Clear/Cloudy/Rainy Day :
Chainage : Km Name of Recorder : Sheet No. :
Time Vehicle Commodity Wheel Load (Tonnes)

Type Type Front Rear1 Rear2 Rear3 Rear 4 Rear 5 Rear 6
Signature:
Checked By:

Revision No.: 0
99
Annexure 7.1
BENKELMAN BEAM SURVEY
Name of Road : Date of survey :
Road Classification: Day :
Weather : Clear/Cloudy/Rainy Direction: Annual Rainfall:
Sr. Chainage with lane Type of Dial Gauge Reading (0.01 mm) Moisture Pavement
No Identification Soil and PI Initial Interim Final Content Temperature Remarks
(Km) (Ds) (Di) (Df) (%) (OC)
Surveyed by: Signature:
Checked By:

Revision No.: 0
100
Annexure 8.1
DETAILS OF PAVEMENT CRUST
Name of Road : Date of study:
Crust Thickness (mm)

Sr. No. Test Pit Location Reference
Bituminous WBM GSB/ Moorum Boulder Total
Signature:
Checked By:

Revision No.: 0
101
Annexure 8.2
LABORATORY INVESTIGATION OF SOIL COLLECTED FROM BORROW AREA
Location Atterberg's Modified Dry

Gradation (%) CBR at 97% of MDD
Sample Chainage/ limit (%) I.S. Soil Density Deleterious
No. Borrow Silt+ Classification constituents
Gravel Sand L. L. P. L. P. I. MDD g/cc OMC % Unsoaked % Soaked %
Identification Clay
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Signature:
Checked By:

Revision No.: 0
102
Annexure 8.3
LABORATORY TESTING OF NATURALLY OCCURRING GSB MATERIAL

Name of Project: Date of study:
Revision No.: 0
Sample Location/ General Description Gradation % Atterberg's Limits Density CBR Value
OMC % Remarks
No. Chainage of Material 80mm 40mm 20mm 10mm 4.75mm Silt/ Sand LL % PL % PI % g/cc Unsoaked % Soaked %
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
103
Signature:
Checked By:

Annexure 8.4
LABORATORY TESTING OF STONES OBTAINED FROM QUARRY
Aggregate Impact
Sample Location/ Type of Flakiness Index Elongation Los Angeles Stripping Soundness
Value % Remarks
No. Chainage Rock Index Abrasion Value % Value Test
Dry Test Wet Test 40mm 20mm
1 2 3 4 5 6 7 8 9 10 11 12
Checked By:

Revision No.: 0
104
Annexure 8.5
SOIL INVESTIGATION DATA OF SUBGRADE FOR FLEXIBLE PAVEMENT DESIGN

Revision No.: 0
Modified Compaction CBR of remoulded soil at Field Dry Density at Depth of water table
Sample Location/ Gradation % Atterberg's limit I.S.Soil
test 97% of MDD subgrade level below subgrade under
No. Chainage Classification
Gravel Sand Silt+Clay L.L.% P.L% P.I.% MDD g/cc OMC % Unsoaked% Soaked% FDD g/cc FMC % worst condition
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
105
Checked By:
Annexure 8.6
LABORATORY INVESTIGATION OF MATERIAL COLLECTED FROM TRIAL PIT FOR MINOR BRIDGE AND CULVERT
Revision No.: 0
Atterberg's
Gradation % Direct Shear Uniaxial
Sr. Sample Type of Location Type of Limit % IS Soil Silt
FDD g/cm3 FMC % compressive
No. No. Structure (Ch.) Material Silt + Classification Factor
Gravel Sand LL PL PI c kg/cm2 f Deg. strength kg/cm2
Clay
106
Checked By:
Annexure 9.1
DAILY DRILL REPORT
Project: Location: Feature:
Drill No. & Type: Pump No.:
Screw feed/ Hydraulic feed: Capacity and Pressure used:
Collar Elevation: Hole No.:
Ground Elevation: Co-ordinates:
Date: Bearing of hole:
Shift: From_____h to _______h Angle with horizontal:
Depth of water level: Depth drilled during the shift:
From To
At start of shift:
At end of shift:
Run Length Type of Core Percentage of Colour of

Water Loss Remarks
From To Drilled (m) Rock Recovered Core Recovery Return Water
Supplies Casing Lowered Bits Used

Old or New
Type and
Petrol Diesel Motor Oil Size From Depth To Depth From Depth To Depth with
Size
number
Drill Foreman/ supervisor : Operator :
Site Engineer Drill Operator

Revision No.: 0
107
Annexure 9.2
SUB SOIL INVESTIGATION FOR ROCKY STRATA

Name of Project: Date of Testing :
Revision No.: 0
Name of Section: Bridge No. Location G.L. Borehole Depth Water Table Sheet No.
Description of strata

RQD %
LEGEND
Porosity %
Uncompressive
REDUCED LEVEL
Specific Gravity
Strength kg/cm2
DEPTH BELOW GL
Core Recovery %
TYPE/SAMPLE NO.
DEPTH OF SAMPLE
Dry Density gm/cc
Water absorption %
108
ABBREVIATION : UDS-UNDISTURBED SAMPLE, DS-DISTURBED SAMPLE, DST-DIRECT SHEAR TEST, UCS-UNCONFINED COMPRESSION TEST, CD-CONSOLIDATED DRAIN TEST, CU-CONSOLIDATION UNDRAINED, R-
REFUSAL, UU-UNCONSOLIDATED UNDRAINED TEST,MWR-MODERATELY WEATHERED ROCK

Annexure 9.3
SUB SOIL INVESTIGATION: SOIL AND WEATHERED ROCK

Name of Project:
Revision No.: 0
Bridge No. Location G.L. Borehole Depth Water Table Sheet No.
Name of Section:
CONSOLIDATION BOX SHEAR

GRAIN SIZE ANALYSIS
TEST PARAMETER
SPT BLOWS -FOR
DESCRIPTION
OF STRATA
LEGEND
N-VALUE
SILT FACTOR
REDUCED LEVEL
DEPTH BELOW GL
TYPE/SAMPLE NO.
DEPTH OF SAMPLE
I.S. SOIL CLASSIFICATION
109
ANGLE OF INT
15 cm.
15 cm.
15 cm.
FRICTION (DEGREE)
COHESION-('c) Kg/Cm2
GRAVEL (%)
SAND (%)
SILT (%)
CLAY (%)
LIQUID LIMIT (%)
PLASTIC LIMIT(%)
PLASTICITY INDEX (%)
DRY DENSITY (t/cum)
MOISTURE CONTENT (%)
SPECIFIC GRAVITY
C.C.
P.C. Kg/CM2
ABBREVIATION : UDS-UNDISTURBED SAMPLE, DS-DISTURBED SAMPLE, DST-DIRECT SHEAR TEST, UCS-UNCONFINED COMPRESSION TEST, CD-CONSOLIDATED DRAIN TEST, CU-CONSOLIDATION UNDRAINED, R-REFUSAL, UU-
UNCONSOLIDATED UNDRAINED TEST,MWR-MODERATELY WEATHERED ROCK

Quality Assurance Plan: Global Infra Solutions

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Quality Assurance Plan: Global Infra Solutions

Uploaded by

Copyright:

Available Formats

July 2020

QUALITY ASSURANCE PLAN

QUALITY ASSURANCE PLAN

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

5.4 Taking Traverse Readings .............................................................................................................................................. 7

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

9 GEO-TECHNICAL AND SUB-SOIL INVESTIGATIONS ...................................................................... 8

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

12 ENVIRONMENTAL IMPACT ASSESSMENT & EMP REPORT .......................................................... 9

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

17 ECONOMICS AND PROJECT FINANCE ...................................................................................... 10

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

2 QUALITY ASSURANCE POLICIES, SYSTEMS AND PROCEDURES

2.2 QUALITY POLICY

Proposed quality assurance system of $QDQGMLZDOD,QIUD$GYLVRU\ is shown in Figure. It provides for

2.3 MANAGEMENT RESPONSIBILITY

2.4 QUALITY SYSTEMS

The quality system is structured on three levels as follows:

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

2.5 CONTRACT REVIEW

2.6 DESIGN CONTROL

 Identification and definition of organizational interfaces.

2.7 DOCUMENT AND DATA CONTROL

2.8 PROCESS CONTROL OF PROJECT ACTIVITIES

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

Quality Policy of Consultant

Cost Effective Solution

Quality Policy of Consultant

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

QUALTIY MANAGEMENT SYSTEM BY CONSULTANT

Preparation of Project specific QAP

Setting out the team structure, task assignments,

Training of sub-professionals & support staff

Quality management chart

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

3.0 TRAFFIC SURVEYS

3.1 NUMBER AND LOCATION OF SURVEY STATIONS

3.2 MANPOWER AND RESPONSIBILITY

3.3 APPLICABLE CODES / STANDARDS

 Classified Traffic Counts as per IRC: SP:9.

3.4 REGULATORY REQUIREMENTS

3.5 SAFETY / ENVIRONMENTAL CONSIDERATIONS

3.7 DATA VERIFICATION

Document No.: 3007/IR01-MR

QUALITY ASSURANCE PLAN

3.9 WORK PROCEDURE

3.10 PROPOSED NUMBER AND LOCATIONS OF TRAFFIC SURVEY STATIONS

Identification and definition of organizational interfaces.

Classified Traffic Counts as per IRC: SP:9.

Bridge is a cross drainage structure whose total length is greater than 6 m.

A cross-section (1-1) is to be taken on proposed bridge widening side.