Professional Documents
Culture Documents
Sanitizer Tender
Sanitizer Tender
Sd/-M.V.SureshBabu.B.com.,B.L.,
Executive Officer
2. ELIGIBILITYCRITERIA
i. Valid manufacturing license/Licenses from statutory body of concerned
Central/State Government or any authorizedagency.
ii. Only manufacturers are allowed to participate in the bid for sanitizers. No
distributors or importers are allowed to participate for sanitizeritem.
iii. A certificate from Chartered Accountant (CA) mentioning that average annual
turnover of tenderer in the last three years i.e. 2016-17, 2017-18 and 2018-19 shall
not be less than Rs.50 lakh (In case of Small-scale industries/MSE registered firms,
turnover should be as per the norms ofGoI).
iv. Tenderer should not be blacklisted/debarred/ banned by any State Government /
Central Government / or any Government procurement agency at the time of
submission of onlinebid.
v. Tenderer should possess For 20B and 21B as per Drug and Cosmetic Act-1940
and Rules -1945 (As amended).
3. GENERALCONDITIONS
i. The tender document shall be downloaded from the websites
apeprocurement.gov.in.
ii. EMD (Earnest Money Deposit): EMD of Rs. 50,000/- (Rupees Fifty Thousand only)
as specified in the Tender document shall be paid through online. EMD in any
other form like cheque/cash/postal order etc. will not be accepted. The Bid without
EMD shall be summarilyrejected.
iii. At any time prior to the last date of submission of online bid, Tender Inviting
Authority may, for any reason, whether on own initiative or in response to a
clarification requested by a prospective Tenderer, may modify the condition in
Tender documents by an amendment uploading on website on AP Procurement
portal i.e. apeprocurement.gov.in will be binding on them. In order to provide
reasonable time to take the amendment into account in preparing their bid, Tender
Inviting Authority may at discretion, extend the date and time for submission of
CONTRACTOR 6 EXECUTIVE OFFICER
onlinebid.
iv. Any person who has downloaded the tender document should look for amendment,
if any, on the website AP Procurement Portal i.e.apeprocurement.gov.in for which
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAwill not issue any
separate communication tothem.
v. During tender or price agreement period, if L1 bidder is
debarred/deregistered/blacklisted/banned by any Central Government or state
Government or its procurement agencies due to quality failure, SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA may purchase the Sanitizers
(Referred as item) from other bidders who shall match the price of L1 or may go for
fresh tender as per discretion ofSDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADA.
3.1 SpecialConditions
i) Bids shall be submittedonline only at procurement portal website:
https://apeprocurement.gov.in. In case of discrepancy between submittedonline
and hard copies, documents submitted online shall be consideredfor evaluation.
ii) Bidder shall not modify the downloaded tender form including downloaded price
Bid template in any manner. In case any tender form/Price bid template is found to
be tampered with/modified in any manner, such bid will be summarily rejected, Bid
Security would be forfeited and bidder is liable to be banned from doing business
withSDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA.
iii) Bidders are advised to check the website of SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA: msidc.ap.nic.in and Procurement portal website
https://apeprocurement.gov.inprior to closing date of submission of tender for any
corrigendum, addendum, or amendment to the tenderdocument.
4. EARNEST MONEYDEPOSIT
i. The Earnest Money Deposit shall be Rs. 50,000. The Earnest Money Deposit shall
be paid through online. SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADAwill not pay interest on any deposit held online.
ii. The tender submitted without sufficient EMD will be summarilyrejected.
iii. Earnest Money Deposit will be refunded to the successful bidders within 30 days from
the date of acceptance of rate for price agreement and on the deposit of Performance
securitydeposit.
iv. Earnest Money Deposit (EMD) of the unsuccessful bidders will be returned after
finalization of tender with eligiblebidder.
v. Earnest Money Deposit (EMD) will be forfeited, if the tenderer withdraws his bid any
time after opening of price bid / non submission of Performance security within the
period prescribed/non supply ofSanitizers.
vi. Earnest Money Deposit (EMD) will be forfeited, in case of the lowest bidder, fails to
execute the contract or deposit the performance security deposit within the stipulated
time. The EMD shall be forfeited if any of the documents found incorrect.
5.1 (i) The details of the required items and its specifications are shown in ANNEXURE -
VI. The tender quantity mentioned herein is not a fixed procurement quantity
and it is only a tentative requirement and may be increased or decreased by
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA, at its discretion,
depending on it’s actual need. Though the tentative quantity is indicated in the price
agreement, the SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA, will
confirm the actual requirement then and there through purchase order/orders. The
tenderers shall supply the Item only on the basis of the purchase order issued from
time to time within validity of contract period by the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA. Any supply without a valid purchase order will not
be acceptable by SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA and the
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAshall not be responsible
for any loss on this account.
(ii) In case the bidder is Importer, the importer is required to sign and upload on
behalf of the exporter which would be supported by documentary evidence provided
by themanufacturer.
(iii) However, once the purchase order/orders is/are issued by the SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA, the tenderer shall not renege
from the commitment of supplying the quantity mentioned in the acceptance of
tender for priceagreement.
(iv) The rates quoted shall not be varied with the ordered quantity during the full
contractperiod.
(v) SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAmay increase the
quantity as per the requirement and the rates shall remain the same for a duration of
12 months from date of issuance of LoA.
5.2 Rates (inclusive of Customs duty, packing & forwarding charges, transportation,
insurance and any incidental charges, all taxes, GST) should be quoted on door
deliverybasisto SDMS DEVASTHANAM, VIJAYAWADA . Cross conditions like "AT
CURRENT MARKET RATES" shall not be accepted. Handling, clearing, transport charges
etc., will not be paid separately. The delivery should be made as stipulated in the purchase
order placed with Tenderers.
5.3 Each tenderer/bidder must quote not only the unit rate but also the total value of each
item quoted for supply in the respective columns. The aggregate value of all the items
quoted in the tender shall also befurnished.
(i) FALLCLAUSE:
If at any time during the execution of the contract, the supplier reduces the sale price
or sells or offers to sell at such stores, as are covered under the contract, to any
person / organization including the purchaser or any department of Central
government/state Govt. or its procurement agencies at a price lower than the price
chargeable under the contract, he shall forthwith notify such reduction or sale or offer
of sale to the purchaser and the price payable under the contract for the stores
supplied after the date of coming into force of such reduction or sale or offer of sale
shall stand correspondinglyreduced.
5.4 The rates quoted and accepted will be binding on the Tenderer for the full contract
period of twelve months and any increase in the price will not be entertained till the
completion of this contract period. Accordingly, this clause will be applicable for all
CONTRACTOR 8 EXECUTIVE OFFICER
orders placed during the contract period. However, Price agreement validity period
may be extended for period up to further one year at same rate, terms & conditions
based on need and discretion of theSDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA.
5.5 No Tenderer shall be allowed at any time and on any ground, whatsoever it may be, to
claim revision or modification in the rates quoted by them. Representation to make
correction in the tender documents on the ground of clerical error, typographical error,
etc., committed by the Tenderers in the Bids shall not be entertained after submission
of the tenders. Cross Conditions such as "SUBJECT TO AVAILABILITY", "SUPPLIES
WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED" etc., will not be
entertained under any circumstances and the tenders of those who have mentioned
such conditions shall be treated as incomplete and accordingly the Tender will be
summarilyrejected.
5.6 The Tenderer shall allow inspection of the factory at any time after the opening of
technical bid and during the entire contract period by a team of Experts/Officials
nominated by the Tender Inviting Authority for the purpose. The Tenderer shall extend
necessary cooperation to such team in inspection of the manufacturing process,
quality control measures adopted etc., in the manufacture of the item quoted. If
Company/Firm does not allow for any such inspection, their tenders will be rejected. If
any such situation arises after placement of contract, the same shall be cancelled at
the firm'srisk.
6. ACCEPTANCE OFTENDER
6.1 (i) SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAcan issue total
quantity to L1 bidder or portion of quantity to other bidders. The purchase order
shall be issued to L1 bidder and other bidders simultaneously as per discretion of
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAdepending upon
requirement. In case, order is placed only on L1 bidder and if they fail to supply in
stipulated time or due to quality failure, the purchase order shall be issued to
otherbidders.
(ii) Negotiation if required will be done at SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADApremises.
6.2 SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA reserves the right to
accept or reject the tender for the supply of item without assigning anyreason.
6.3 Tender validity shall be for a period of twelve months from date of issuance of
Letter of Acceptance(LoA).
7. PERFORMANCE SECURITYDEPOSIT
7.1 Performance Security Deposit:
On being informed about the acceptance of the tender for 12 months from date of
issuance of LoA , the successful tenderer shall be required to pay a Performance
Security Deposit of 5% of the contract value subject to a maximum of Rs. 2 lakhs
(Rupees Two Lakhs) in the form of Demand Draft drawn in favour of Executive
Officer, SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA from any
nationalized/scheduled Bank.
7.2 The Tenderer shall not, at any time, assign, sub-let or make over the contract or the
benefit thereof or any part thereof to any person or persons what soever.
7.3 All notices or communications relating to and arising out of this price agreement or any
of the terms thereof shall be considered duly served on or given to the Tenderer if
CONTRACTOR 9 EXECUTIVE OFFICER
delivered to him or left at the premises, places of business or abode as provided by
thetenderer.
7.4 If the lowest selected Tenderer fails to deposit the required Performance Security
Deposit (PSD) within the time specified or withdraws the tender, after the intimation of
the acceptance of the tender or owing to any other reasons to undertake the contract,
the contract will be cancelled and the Earnest Money Deposit deposited by the tenderer
along with the tender shall stand forfeited by the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA and the firm will also be liable for all damages
sustained by the SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAapart from
blacklisting and other penalactions.
7.5 The performance security deposit of supplier will be returned by SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA only after the supplier has given
undertaking to replace such Item and indemnify SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA against any loses on account of qualityparameters.
8. METHODOLOGY FOR PLACINGORDERS
For the above purpose the following procedures will be adopted
a) After the conclusion of Price Bid opening, the rates offered by tenderers for each
product are evaluated and lowest acceptable rate (L1 Rate) arrived at is declared and
that tenderer isinformed.
b) The successful Tenderer is eligible for the placement of Purchase Orders only after
depositing the required amount as PerformanceSecurity.
c) If two or more than two Tenderer's are declared as L1 for the same item(s), such
Tenderers are eligible for price agreement and the placement of Purchase Orders for
such item(s) for which they are declared as lowest. Placement of order shall be shared
equally amongst these bidders subject to their manufacturingcapacity
d) SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAreserves the right to
purchase from other bidders if these bidders are willing to supply at L1rate.
e) If a supplier fails to execute supply order (0% execution) Performance Security
Deposit of the product mentioned in purchase order shall beforfeited.
f) Not withstanding anything contained in para (e) above, the supplier, after committing
the default in supply either partly or fully, can inform the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADAabout his willingness to execute the Purchase Order
during the tender period. The SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADA at discretion may consider the willingness of the supplier on merit.
However, such supplies will be subjected to the levy of Liquidated Damages,
unexecuted fine and other penalties as stipulated in the tender document, price
agreement and purchaseorder.
g) The supplier shall start supply of the item required by SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA at SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADA within the stipulatedperiod.
h) The item supplied in excess of the ordered quantity shall not be accepted and the
supplier shall take back the excess at their cost. SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA will not be responsible for the loss to the supplier
and will not entertain anydemand/claim.
i) After completion of supplies, the documents related to tax invoice, test reports of
supplied batches or any other document shall be submitted to SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA for proper acknowledgement of
stocks. SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAwill not be
CONTRACTOR 10 EXECUTIVE OFFICER
responsible for any delay in uploading the documents by the supplier which may lead
to unforeseen penalties or any wrong entries due to typographicalerrors.
j) It is the duty of the supplier to supply item at SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA and supply shall conform to the conditions
mentioned in the provisions of tenderdocuments
9. SUPPLYCONDITIONS
9.1 Purchase orders will be issued to the Tenderer(s) at the discretion of the SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA as per actual requirements. All
the supplies shall be received at SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADA.
9.2 Supplies against a purchase order shall be completed within 20 days otherwise
liquidated damages are levied by SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADAas mentioned in clause14.1.
If the Tenderer fails to execute the supply within the stipulated time, the SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA is at liberty to make alternative
arrangement for purchase of the item for which the Purchase orders have been
placed, from any other sources or in the open market or from any other Tenderer
who might have quoted higher rates, at the risk and the cost of the defaulted
supplier and in such cases the SDMS DEVASTHANAM, INDRAKEELADRI,
VIJAYAWADAhas every right to recover the cost and impose Liquidated Damages
as mentioned in Clause 14. In case of any variation in prices during alternative
procurement, the additional price difference will be charged to L1 bidder or
defaultedsupplier.
9.3 The liquidated damages as specified in clause 14 of the tender conditions will be
levied. However, the supplier must take prior approval from SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADAfor supply of item beyond stipulated delivery period
in Purchaseorder.
9.4 The Tenderer must submit test report for every batch of item along with invoice. In
case of failure on part of the supplier to furnish such report, the whole batch will be
returned to the supplier and he is bound to replenish the same with Govt. approved lab
test report. The item supplied by the successful Tenderer shall be of the best quality
and shall comply with IP standards and the specifications specified in thetender.
9.5 If at any time the Tenderer has, in the opinion of the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA delayed the supply of item due to one or more
reasons related to Force Majeure events such as riots, mutinies, wars, fire, storm,
tempest, floods or other exceptional events at the manufacturing premises, the time
for supplying the item may be extended by the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA at discretion for such period as may be
considered reasonable. However, such extension shall be considered only if a
specific written request is made by the Tenderer within 10 days from the date of
occurrence of such event with necessary documentary evidence. The exceptional
events do not include
theIncreaseinthecostofrawmaterial,Electricityfailure,Labourdisputes/Strikes,
Insolvency, and Closure of the Factory/Manufacturing unit on any grounds etc.
9.6 The supplier shall not be liable to pay Liquidated Damages (LD) and forfeiture of
performance security deposit for the delay in executing the contract on account of the
extension of supply period on the ground of force majeureevents.
CONTRACTOR 11 EXECUTIVE OFFICER
10. PACKING
10.1 The supplier shall provide packing of the goods to prevent their damage or
deterioration during transit to their final destination as indicated in the contract. The
packing shall be sufficient to withstand, without limitation, rough handling during transit and
exposure to extreme temperatures, salt and precipitation during transit and open storage.
Packing case size and weights shall take intoconsideration.
10.2 The packing, marking and documentation within and outside the packages shall
comply strictly with such special requirements, as shall be provided for in the contract and
subject to clause 18 and any subsequent instructions ordered by the purchaser.
11. QUALITYTESTING
11.1 Samples of supplies from each batch will be chosen at the point of dispatch
at supplier's site or receipt of supply or distribution/storage points for testing at discretion of
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA. Handling and testing charges
will be borne by SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAfor the
abovepurpose.
11.2 In the event, if the samples fail in quality tests or found to be not as per
specifications, SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAis at liberty to
make alternative purchase of the item for which the purchase orders have been placed
from any other sources or in the open market or from any other Tenderer who might have
quoted higher rates, at the risk and the cost of the supplier and in such cases the SDMS
DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA has every right to recover the cost
and impose penalty as mentioned in Clause15.
11.3 The products should conform to the standards of IP as the case maybe.
12. PAYMENTPROVISIONS
13. TESTINGCHARGES:
In all supplies, testing charges will be borne by SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADAas per the Batch sizes provided by Firm.
20 days Nil
17. SAVINGCLAUSE
No suit, prosecution or any legal proceedings shall lie against the Tender Inviting
Authority or any person for anything that is done in good faith or intended to be done in
pursuance of the tender.
SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAreserves the right to make
modification, alteration or relaxation in any of the clauses or conditions given in this
tender document.
20. JURISDICTION
In the event of any dispute arising out of the tender, such dispute would subject to the
jurisdiction of the Honorable Civil Courts within the city of Vijayawada only.
DECLARATION
I/We M/s............... represented by its Proprietor/Managing Partner /Managing Director having its
registered office at …… and its factory premises at …… do hereby declare as under:-
that I/we have carefully read all the terms and conditions of the tender /SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA/2020-21 Dated 14-05-2020 including Amendment(s) to
Tender document (if any) issued by SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA,
and accept unconditionally all terms and conditions of tender document including Amendment(s)
to Tender document (ifany).
(I) I/We hereby declare that all required annexures and documents areuploaded.
(II) I am / We are aware of the Tender inviting Authority's right to forfeit the Earnest Money
Deposit and /or Performance security deposit and blacklist me/us for a period of 2 years if, any
information furnished by us proved to be false at time the of inspection and also not complying
with any of the tenderconditions.
(II) The annual Turnover of M/s .................................for the past three years are given below
and certified that the statement is true andcorrect.
1 2016-17
2. 2017-18
3. 2018-19
TOTAL Rs ...Lakh
1 PAN Card
GST Registration
3
10 Form 20B and 21B as per Drug and Cosmotic Act-1940 and Rules -
1945
I/We having
our Office at acceptthe
conditions of tender document for the supply of Sanitizers for the tender for a period of Twelve
months from the date of LoA.
We hereby accept to supply the Sanitizers at theaccepted
(price) rates quoted by us in the tender document against the selected item as accepted by
thedepartment.
We will not quote & supply the items to the any agency / state in the country at the rate
lower than the rate quoted in this tender.
If we quote lower rate than the rate quoted to the SDMS DEVASTHANAM,
INDRAKEELADRI, VIJAYAWADA to any other agency / state in the country in future we will
remit the differential cost to theSDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADA.
Signature :
Date :
Name of the
Firm andaddress :
1. Company Name
PAN Number
TIN Number
GST NO.
Date of Inception
Issued By
Valid Upto
Telephone No.
Fax No.
E-mail ID
Alternate E-mail ID
E-mail ID
Mobile No.
E-mail ID
5. Bank Details
e) Branch Telephone no
f) Branch E-mail ID
I / We hereby declare that the particulars given above are correct and complete. If the
transaction is delayed or not effected at all the reasons of incomplete or incorrect information, I
would not hold SDMS DEVASTHANAM, INDRAKEELADRI, VIJAYAWADAresponsible. I have
read the conditions of the tender / Price agreement and agree to discharge the responsibility
expected of me / from the company as a tenderer / successful tenderer.
Date: CompanySeal Signature
Place: (Name of the person signing &designation)