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1TCS India Separation Kit PDF
1TCS India Separation Kit PDF
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Resignation Submission
You may have already informed your supervisor and Your separation from TCS will need to be initiated in
the concerned Local HR about your resignation Ultimatix by your Supervisor and approved by your
through an official resignation e-mail/letter. Reviewer. You may track your workflow through the
following navigation path in Ultimatix:
Ultimatix → Employee Services → HR Management
→ Launch HR Management → TCS Employee Self
Service → Track My Workflow → New Separation
Process
Resignation Resignation
Submission Acceptance
Resignation
Submission
Date of System
Release Update
You will receive an ‘acknowledgement/acceptance
of resignation’ email from your HR officer. Retain a Your date of release should be mutually agreed
copy of this email acceptance for future reference. upon between you, your supervisor and the
concerned HR depending on the business
requirements.
The date of release is subject to the terms and
conditions of the TCS India Separation Policy. You
will need to complete your knowledge transition
responsibilities accordingly.
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Last week in TCS?
Please discuss with your HR and complete your Exit Interview before your last working day. You can access your Exit Interview
after your supervisor initiates your separation in the system.
Ultimatix → My Applications → Employee Services → HR Management → TCS Employee Self Service → Work list → Exit Interview
Notification
Admin - Hand over your ID card/smart card/SEZ pass/keys of lockers or drawers/company mobile connection.
IS - Hand over your laptop/laptop accessories/Blackberry/Photon/mobile data connection.
Library - Hand over your library books/CD's.
Note: If assets are not handed over, the applicable cost will be charged in the full and final settlement of dues. Once
charged, the same cannot be reverted).
3 Settle your pending Claims, Collect Food Coupons, Redeem GEMS points (as applicable)
Ensure all pending claims requests like travel, local conveyance, night shift allowance, extended working hours, professional
membership reimbursement and so on are approved at all levels in the system and relevant documents are submitted.
Ensure that Investment/Tax exemption declarations like LTA/Medical/TRLP are approved in the system and relevant documents
are submitted.
Keep your India Salary/ERA account which has been updated in TCS records active at least for 3 months from your Date of release
or till your full and final dues are settled by the company.
Collect your Food Coupons on the scheduled distribution dates. If not collected the amount will be paid to you post deduction of
applicable taxes through your last month payroll or Full and Final settlement whichever is earlier.
Redeem all your GEMS points before your last working day.
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Last week in TCS? (Contd..)
Connect with your Branch Separation Officer at least 7 days before your Date of Release and again on the last working
day. The Branch Separation Officer will guide you through the Full and Final Settlement procedure and resolve your
queries. You will receive the coordinates of your Branch Separation Officer in the ‘Resignation Acceptance email’ sent
by your concerned HR.
You can view your Draft Settlement notification in Ultimatix. However, please note that this is only an approximation
and not a finalised statement of dues.
In addition to the draft settlement , if there are any dues towards the following, you are required to discuss this with
your Branch Separation Officer and you will need to make this payment before your last working day in the form of a
Demand Draft/Online payment based on their advice:
i. Notice Period Shortfall/any other service commitments, as applicable
ii. Loans/Education Assistance
iii. Excess Salary/Forex settlement
During the Full and Final Settlement processing, the amount paid will be taken into consideration. If there are any
other further dues, the amount received by the Separation Officer will first be adjusted against these outstanding
dues and any further recoveries which cannot be adjusted will be mentioned in the Full and Final Settlement
statement which you will receive approximately within 30 days after your Date of Release.
On the last working day, the Separation Officer will give you a checklist which you need to complete and endorse
through your signature. This checklist is a quick recap of all the points in this presentation.
On the last working day, you may request your Branch Separation Officer for an ‘Initial Release Letter’. This is an
interim provisional letter which would confirm your release. Final Service and Release letters will be provided only
after completion of the Full and Final Settlement.
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Last week in TCS? (Contd..)
Coverage under the TCS Corporate HIS scheme ceases on the Date of Release.
Complete your HIS related pending claims before Date of Release, as you will have access to the HIS portal only up to
your release date www.mediassistindia.net/Corporate
Any unrecovered premium for the year will be fully recovered from the Full and Final Settlement of dues since TCS has
already paid this amount in advance to the Insurance Company as it is a Group Policy.
For any queries on HIS, please connect with [email protected]
Monthly variable allowance for the last month is prorated based on the Date of Release.
Quarterly variable allowance: As per the TCS policy, you are entitled for the variable allowance for the quarter,
provided your Date of Release is on or after the date of announcement of Quarterly Variable Allowance.
Variable Allowance will be paid through the next month payroll or Full and Final Settlement whichever is earlier.
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Last week in TCS? (Contd..)
Unpaid salary for the last worked month will be processed through the next month payroll or Full and Final Settlement
whichever is earlier.
Any excess salary paid due to delay in the finalisation of Date of Release, unauthorised absence, leave/timesheet non-
compliance will need to be paid back to the Separation Officer via demand draft or online transfer on the last working
date. If not settled, it will be recovered in the Full and Final Settlement.
Every year, Form 16 for a given Financial Year is tentatively released in the month of May/June of the next Financial
Year and the same will be sent to your personal email ID which you have last updated in TCS records. In case you have
not received your Form 16 by then, you can refer to your FFS Statement > ‘Statement of annual income and TDS for the
period’. This section within your FFS statement will help you declare your TCS income to the next employer.
Before your release, download the following documents (your Ultimatix access will be revoked on the day of release):
̶ Last 6 months pay slips
̶ Provident Fund and Superannuation statements
̶ Annual compensation letters
̶ Promotion letters
̶ 3 years Form 16, etc.
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Last week in TCS? (Contd..)
• Complete the enclosed template (Refer and complete Artifact 1 – Record your skills and responsibility)
Get an email approval from your Supervisor using the attached template.
Forward the email approval along with attached template to [email protected] with subject line
“My Experience summary <<employee number>>”
Please complete this process before your Date of Release.
Should you require the certificate in the future, you can place a request with [email protected]
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Your Retirals - Gratuity
A Gratuity
Read more on the Gratuity policy in MyHR or contact your HR Officer for more details.
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Your Retirals - Superannuation
B Superannuation (SA)
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Your Retirals - Provident Fund
C
Provident Fund
While basic information is covered in this slide, we recommend that you contact your Separation Officer while filling the forms before your
last working day. Any queries post your release can be addressed to [email protected]
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Your Retirals – Pension
Do I need to follow a separate process for settlement of my Pension? What are the options?
Similar to Provident Fund, there are 2 options i.e. Transfer to next Pension membership OR Withdrawal . These are as explained
below:
Option 1: TRANSFER PROCESS (to next employer):
While submitting your PF transfer Form13, you need to submit the same in two copies . Second copy of Form 13 will take care of
Pension transfer.
Option 2: WITHDRAWAL:
1. Fill the attached form and submit the same to your Branch Separation Officer. (Refer: Artifact 5 - Employee Pension
Scheme Form 10 C, Artifact 6 – Guidelines for filling the pension form)
2. TCS will forward this to the RPFC and further follow ups should be done directly with the RPFC since TCS is not involved in this
settlement process.
3. In case your total pensionable service is more than 10 years, you will not be eligible for Pension withdrawal, in such case you
need to either transfer or opt for scheme certificate.
While basic information is covered in this slide, we recommend that you contact your Separation Officer while filling
the forms before your last working day. Any queries post your release can be addressed to [email protected]
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Retirals Settlement - Contacts and timelines
1. Fill the forms in consultation with your Branch Separation Officer and submit the same on or before the last working day.
2. The timelines stipulated below may be higher at the financial year end (month of March & April) due to year end closure of
accounts.
Superannuation (Option 2a and 2b) 1. Process and timelines post completion of FFS
(Form to complete: Artifact 2 – • Option 2 a (Partial Withdrawal and Commutation): Since this procedure is carried out
Superannuation Application Form Option 2a by LIC, you will directly receive an intimation from LIC. This will take approximately 3
and 2b). to 4 months from date of submission of the form.
• Option 2 b (Retain Corpus with LIC for pension): Since this procedure is carried out by
LIC, you will directly receive an intimation from LIC on the same. Your first annuity will
commence only after completion of 1 year.
2. In case you have queries after your release or experience delays beyond the above stipulated
timelines you may write to [email protected]
Provident fund (Withdrawal option) 1. Depending upon the reason that you declare for withdrawal , the process of settlement will be
(Forms to refer/complete: completed in a month’s time (except if you have declared reason as unemployed for two
1. Artifact 3 - Instructions for filling PF months).
Withdrawal form 2. In case you have queries after your release or experience delays beyond the above stipulated
2. Artifact 4 – PF Withdrawal Form). timelines you may write to [email protected]
Provident Fund (Pension) Withdrawal 1. TCS will forward your form to the RPFC and further follow ups should be done directly with the
(Form to refer/complete: RPFC .
1. Artifact 5 - Employee Pension Scheme 2. The RPFC Office takes approx. 4-5 months time to release the funds post receipt of forms at
Form 10 C their end and you will get the intimation directly from RPFC.
2. Artifact 6 – Guidelines for filling the 3. Any queries post your release can be addressed to [email protected]
Pension Form)
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Read More – Links to important policies
These can be viewed in Ultimatix > Knowmax > MyHR and may be referenced only up to the last working day, since access to the
system will be discontinued post this date.
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Post Release from TCS
TCS will complete the FFS approximately 30 business days after your Date of Release (timelines may be higher during
the year ending in April / May every year. You will receive the Full and Final Settlement Statement in an email sent to
your last recorded email id.
1. Net Payment (payable by TCS): The amount will be credited to your India salary account within a weeks time from
the date of FFS.
2. Net Recovery (due from the employee to TCS): You are required to follow the instructions in the email and repay
the amount back to TCS within 7 calendar days.
Receive the ‘Service Letter’ and ‘Relieving Letter’
1. Net Payment (payable by TCS): The letters are issued in soft copy to your correspondence email id within a week
of completing the FFS.
2. Net Recovery (due from the employee to TCS): For a Net Recovery case, the letters will be issued only after you
have settled the outstanding dues with TCS.
3. The letters will be released in Soft Copy only. The Soft Copy is an authorised format and should you require a hard
copy you can take a print out of the same.
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Keep in touch!
We invite you to stay connected with TCS by registering on our Alumni Portal
https://www.alumniportal.tcs.com/
You will receive an email post completion of the Full and Final settlement confirming your registration along
with the login credentials. You will also receive a one-time password which you will need to change on the
first login.
In case you do not receive this email, you may write to [email protected] and we will help you with the
next steps.
We deeply value your contributions during the period of your association with us and we aim to further
strengthen this bond.
Latest PF Statement
Latest Superannuation Statement
Last 3 years Form 16
Last 6 months Payslips
FFS statement
PF Settlement Letter
Retiral settlement forms (PF, SF and Pension)
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Keep in touch!
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Thank You