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Performance Monitoring and Coaching Journal: Republic of The Philippines Department of The Interior and Local Government
Performance Monitoring and Coaching Journal: Republic of The Philippines Department of The Interior and Local Government
SESSION
DATE/ TIME OUTPUT/s REALITY OPTIONS WRAP-UP
NO.
Advise all personnel to participate in the
Health and Wellness Programs were Religiously conduct Health and Wellness
1 30/01/2019 0900H Health and Wellness Programs
conducted every Thursday programs every Thursday conduct of Health and Wellness
programs every Thursday.
No record of sick leave Always be alert and ready in the tour of Advice Chief Admin to have a record of
duty. sick leave of personnel if there is any.
Was able to assist One Hundred (100) Maintain alertness and readiness to be
Maintain alertness and readiness during
4 30/04/2019 1000H Oplan SUMVAC Percent paseengers/commuters during the deployment period. able to assist during the Oplan
deployment period. SUMCVAC deployment.
Was able to respond within 7 minutes to Keep alertness and readiness during the
fire call that happened on 25 April 2019 at
Response to Fire Calls Brgy. Dayap-itaas, Laurel, Batangas and
Keep alertness and readiness during the tour of duty to be able to respond again
tour of duty within five to seven (5-7) minutes or
Brgy. San Gregorio, Laurel Batangas at the
vicinity of Canyon Woods earlier upon receive of alarm
Monitored one hundred (100) percent Keep alertness and readiness during the
Emergency Response Keep alertness and readiness during the tour of duty to be able to respond again
emergency incidents responded in seven tour of duty within sixty (60) secondsgear up time or
minutes earlier upon receive of alarm
No record of sick leave Always be alert and ready in the tour of Ensure to have a record of sick leave of
duty. personnel if there is any.
Service Record
Issued within one day upon receipt of Set time frame or deadline to avoid delay in Issued service record within one day
order/request. the issuance of Service record upon receipt of order
Two to Three minutes Assessment of Fire Review Rule 12 of the Fire Code of the
Familiarize all applicable fire code fees,
Fire Code Fees Assessment Code Fees other than Fire Safety Inspection
taxes and fines to be collected Philippines to avoid delay on fire code
Fees fees assessment
2 28/02/2019 1300H Memorandum There has been one to two revisions on the Read other Memoranda to familiarize on Review of previously issued Memoranda
drafting of Memorandum the grammar composition and format. from higher office
Memorandum reviewed and verified one Set time frame or deadline to avoid delay in Draft Memorandum within one hour
hour before the receipt of instruction. the drafting of Memorandum. upon receipt of instruction to avoid delay
Two to Three minutes Assessment of Fire Review Rule 12 of the Fire Code of the
Familiarize all applicable fire code fees,
Fire Code Fees Assessment Code Fees other than Fire Safety Inspection taxes and fines to be collected Philippines to avoid delay on fire code
Fees fees assessment
Fire Safety Seminar/Drill All requested Fire Drills conducted Complied Complied
6 30/06/2019 0900H Fire Safety Seminar/Drill All requested Fire Drills conducted Complied Complied
Was Able to respond to emergency call with Keep alertness and readiness during the
sixty (60) seconds gear up time that Keep alertness and readiness during the tour of duty to be able to respond again
5 31/05/2019 1600H Emergency Response happened on 24 May 2019 at Twinlakes, tour of duty within sixty (60) secondsgear up time or
Dayap-Itaas, Laurel, Batangas earlier upon receive of alarm
2 28/02/2019 1300H Call and Messages All calls and messages were recorded Complied Complied
3 29/03/2019 0800H Daily Monitoring Report Accurate in Daily Monitoring Report Complied Complied
Was Able to respond to emergency call with Keep alertness and readiness during the
sixty (60) seconds gear up time that Keep alertness and readiness during the tour of duty to be able to respond again
Emergency Response happened on 24 May 2019 at Twinlakes, tour of duty within sixty (60) secondsgear up time or
Dayap-Itaas, Laurel, Batangas earlier upon receive of alarm
Checked information materials and fire Advised station's SAO or duty to check
fighting equipment used in Fire Safety
6 30/06/2019 0900H Fire Safety Seminar/Drill All requested Fire Drills conducted Seminar/Drill if all are still functionable or the status of PPE and FFE right after
usable. Fire Drills.
Issue Memo and/or Advise the C, Admin
All Monthly Reports were accomplished and Accomplish monthly reports earlier and to monitor the submission of Monthly
Retirement and Survivorship Officer submitted to (Higher Office) on the date of submit to (higher office) at least before the Reports (or Particular Report) NLT than
submission/deadline. given deadline. the given deadline to avoid Tracer or
Explanation Letter.
Memorandum
There has been one to two revisions on the Read other Memoranda to familiarize on Review of previously issued Memoranda
drafting of Memorandum the grammar composition and format. from higher office
Memorandum reviewed and verified one Set time frame or deadline to avoid delay in Draft Memorandum within one hour
hour before the receipt of instruction. the drafting of Memorandum. upon receipt of instruction to avoid delay
1 10/01/2019 0800H Health and Wellness Supervised the Conduct of Health and Continue monitoring the progress in health Encourage personnel to eat nutritious foods
Wellness activities once a week. and wellness of personnel and continuous exercise.
3 19/20/2019 0900H Memorandum Updated in receiving memoranda from organize and compile memoranda for easy Review Drafted Memorandum within 1 hour
higher office reference upon receipt of instruction to avoid delay
organize and compile issued ias clearance Certified IAS Clearance within 1 hour upon
19/20/2019 0900H IAS Clearance Timely issuance of ias clearance for reference and documentation receipt of request
19/20/2019 0900H Leave Record Certified updated the leave records on a complied complied
monthly basis
Was able to respond within 7 minutes to a Keep alertness and readiness during the
5 21/03/2019 1300H Fire Call Response fire call that happened on 21 March 2019 at Keep alertness and readiness during the tour of duty to be able to respond again
tour of duty within 5-7 minutes or earlier upon receive
Brgy. Natu of alarm
6 29/03/2019 0800H Fire Prevention Month Was able to monitor, supervise and execute Complied Complied
the conduct of all fire prevention activities
Fire Safety Inspection Certificate / Forms were duly signed and forwarded to
7 08/04/2019 0800H Fire Safety Inspection Certificate/Notice to Comply their respective Fire Safety Inspectors Complied Complied
08/04/2019 0800H Fire Safety Clearances Forms were duly signed and forwarded to Complied Complied
their respective Fire Safety Inspectors
08/04/2019 0800H Building Plan Evaluation Plan (45) Building Plans and Fire Safety Approved Evaluated Building Plans and Complied
Evaluation Checklists were approved within 1 1/2 day accomplished Fire Safety Checklists to
Advise station's SAO or duty FTDO to check
Check information materials and fire the status of PPE and FFE right after Fire
All Fire Safety Seminars conducted and fighting equipment used in Fire Safety
8 22/04/2019 0800H Fire Safety Seminar/Drill supervised / All requested Fire Drills Drills.
Seminar/Drill if all are still functionable or Advise the PIO/Lecturer for the availability
conducted and supervised usable. of information materials used in Fire Safety
Seminar.
Was able to monitor and supervise the Maintain alertness and readiness to be able
9 29/04/2019 1500H Oplan Lakbay Alalay Maintain alertness and readiness during
station personnel during deployment period deployment period. to assist during the Oplan SumVac
in compliance with oplan lakbay alalay. deployment
26/06/2019 0900H Fire Safety Inspections approved and issued 2300 Fire Safety Complied Complied
Inspection Certificate on a timely manner
Building Plan Evaluation Plan (45) Building Plans and Fire Safety Evaluated Building Plans and accomplished
2 17/01/2019 0800H Checklists were recommended to Municipal Fire Safety Checklists to be recommended Complied
Evaluation
Fire Marshalwithin 1 1/2 day to Municipal Fire Marshal
18/01/2019 0900H Fire Safety Inspection Certificate / Forms werer recommended to their Complied Complied
Fire Safety Inspection Certificate/Notice to Comply respective Fire Safety Inspectors
5 18/02/2019 0800H Inspection Order All Inspection Orders were Recommended Complied complied
to their respective Fire Safety Inspectors
1 25/01/2019 0800H Fire Code Fees Collection and Deposit 100% of Collection is deposited with complied complied
minimum of P500 collection
2 28/01/2019 1000H FSEC/FSIC Application All transactions were received and recorded complied complied
within 10 mins
3 07/02/2019 / 0800H Health and Wellness Conducted Health and Wellness activities Maintain the healthy lifestyle and strong Encourage personnel to eat nutritious foods
once a week. physical and mental abilities and continuous exercise.
Was able to respond within 7 minutes to a keep alertness and readiness during the
4 23/03/2019 1345H Fire Call Response fire call that happened on 23 March 2019 at keep alertness and readiness during the tour of duty to be able to respond again
Brgy. Salao tour of duty within 5-7 minutes or earlier upon receive
of alarm
5 29/03/2019 0800H Fire Prevention Month Was able to conduct all fire prevention complied complied
activities
Was able to assist 100% Maintain alertness and readiness during Maintain alertness and readiness to be able
6 29/04/2019 1500H Oplan Lakbay Alalay passengers/commuters during the to assist during the Oplan SumVac
deployment period.
deployment period deployment
There were delays of Assessment of Fire Familiarize all applicable fire code fees, Review Rule 12 of the Fire Code of the
7 19/05/2019 0900H Fire Code Fees Assessment Code Fees other than Fire Safety Inspection taxes and fines to be collected Philippines to avoid delay on fire code fees
Fees assessment
Assessed and Collected Fire Code Fees Assessed,Collected and Deposited the
31-01-2019/0800H Fire Code Fees Collection Assessment and Collection of Fire Code Fees based on Rule 12 of RA 9514 amounting to amount of Fire Code Fees to Authorized
based on Rule 12 of RA 9514 ₱ 458, 824.00 and issued corresponding Government Depository Bank within the
Official Receipts Month.
Prepared Fire Safety Evaluation Clearance Prepared and released 12 Fire Safety
31-01-2019/1300H Fire Safety Evaluation Clearance for Building Permit upon recommendation Evaluation Clearance for Building Permit Target for the Month is reached.
of the Chief FSEB upon recommendation of the Chief FSEB Performance rating is Outstanding
Assessed and Collected Fire Code Fees Assessed,Collected and Deposited the
28-02-2019/2019 Fire Code Fees Collection
Assessment and Collection of Fire Code Fees based on Rule 12 of RA 9514 amounting to amount of Fire Code Fees to Authorized
based on Rule 12 of RA 9514 ₱ 73,480.15 and issued corresponding Government Depository Bank at the end
Official Receipts of the Month.
Prepared Fire Safety Evaluation Clearance Prepared and released 5 Fire Safety
31-01-2019/1300H Fire Safety Evaluation Clearance for Building Permit upon recommendation Evaluation Clearance for Building Permit Target for the Month is reached.
of the Chief FSEB upon recommendation of the Chief FSEB Performance rating is Outstanding
Assessed and Collected Fire Code Fees Assessed,Collected and Deposited the
29-03-2019/0800H Fire Code Fees Collection Assessment and Collection of Fire Code Fees based on Rule 12 of RA 9514 amounting to amount of Fire Code Fees to Authorized
based on Rule 12 of RA 9514 ₱ 39,559.00 and issued corresponding Government Depository Bank at the end
Official Receipts of the Month.
Prepared Fire Safety Evaluation Clearance Prepared and released 9 Fire Safety Target for the Month is reached.
31-01-2019/1300H Fire Safety Evaluation Clearance for Building Permit upon recommendation Evaluation Clearance for Building Permit Performance rating is Outstanding
of the Chief FSEB upon recommendation of the Chief FSEB
Assessed and Collected Fire Code Fees Assessed,Collected and Deposited the
30-04-2019/0800H Fire Code Fees Collection Assessment and Collection of Fire Code Fees based on Rule 12 of RA 9514 amounting to amount of Fire Code Fees to Authorized
based on Rule 12 of RA 9514 ₱ 58,247.00 and issued corresponding Government Depository Bank at the end
Official Receipts of the Month.
Prepared Fire Safety Evaluation Clearance Prepared and released 9 Fire Safety Target for the Month is reached.
31-01-2019/1300H Fire Safety Evaluation Clearance for Building Permit upon recommendation Evaluation Clearance for Building Permit Performance rating is Outstanding
of the Chief FSEB upon recommendation of the Chief FSEB
Fire Safety Inspection Certificate for Occupancy Prepared Fire Safety Inspection Certificates Prepared and released 1 Fire Safety Target for the Month is reached.
31-01-2019/1300H
Permit upon recommendation of the Chief FSEB Inspection Certificates for Occupancy upon Performance rating is Outstanding
recommendation of the Chief FSEB
Prepared Fire Safety Evaluation Clearance Prepared and released 8 Fire Safety Target for the Month is reached.
31-01-2019/1300H Fire Safety Evaluation Clearance for Building Permit upon recommendation Evaluation Clearance for Building Permit Performance rating is Outstanding
of the Chief FSEB upon recommendation of the Chief FSEB
Assessed and Collected Fire Code Fees Assessed and Collected Fire Code Fees
6 03-06-2019/0900H Fire Code Fees Collection Assessment and Collection of Fire Code Fees based on Rule 12 of RA 9514 amounting to which will be deposited to Authorized
based on Rule 12 of RA 9514 ₱ 4,002.00 and issued corresponding Official Government Depository Bank at the end
Receipts of the Month.
Conducted by:
Coachee Coach
Signature: Signature:
Name: Name:
Designation: Designation:
Date: Date: