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Prism - Requirements Overview
Prism - Requirements Overview
CONFIDENTIAL
Preliminary
Jan, 2021
Context
• We are building a vertical B2B SaaS product for managing skills & resource management at services
organizations
• The product will generate relevant insights and enable intelligent decision making
• It will need integrations with existing systems (both in-house & OTS) to pull data into a common data
platform & send update requests to these systems once decisions are made
• We would start with public cloud (AWS or Azure) and build a multi tenant architecture to onboard
multiple clients
• Plan is to have 3 phases – Phase 1: Skill management system along with search & match & Phase 2:
Resource management system followed by Resource forecasting
2
Typical IT services enterprise map shows multiple custom apps – most
are not so well integrated with core Typically Custom in house app Typically COTS (e.g. SAP / Oracle / MSD/ SFDC )
Demand forecasting
Sales forecasting Deal estimation Demand capture Recruitment Candidate tracking
CXO MIS & fulfilment planning
tool and pricing tool system systems
Subcon sourcing
Alternate sourcing
Ext crowd-sourcing Internal job portal and tracking
Project management systems
Project
baseline/
budgeting
Finance HRMS IT Others
Performance Learning/
Timesheet Accrual ITAM Procurement
management reskilling engine
Budgeting C&B and Payroll HR MIS and analytics ITSM Travel mgmt.
Change request
• Billing Invoicing
mgmt. (Contract)
• Allocation Time and attendance Onboarding systems
Security Facilities mgt
(leave) (incl. Employee master)
Treasury & FX Collections Visa management Career architecture BCP mgt Cust visit mgt
Modern systems can unlock significant value to the IT companies as it
navigates business model disruption due to digital
CIO and R&D units internal Most F500 have 5000+ own IT employees;
labor spends, incl captives 1500+ R&D spend of $1.5 Tn+ is inhouse
Approx. 2000+captives in India, EE, China
• Customizable skill taxonomy & skills • Linkages with opportunity pipeline & resource • Search resources matching the skills and other
maps/ontology requests system to identify in-demand skills parameters (on job level, location, etc.); along
• Auto capture of existing skills from existing • Define learning goals/ path based on in- with a matching score & customizable
systems, code repositories, Resume & LinkedIn demand, adjacent skills & feedbacks – linkage weightages
profile with LMS • Near matches (based on trainability) included
• Proficiency level evaluation through internal • Gamification & Nudges based on top skills, in results
expert network (along with PM’s feedback) peers’ upskilling
• Certifications - Internal & External
• Capturing of experience & recency of skills
• Nudges for updating skills – event & time based
• Integration with LMS, assessment systems
(internal or 3rd party)
• Employee skills profile & score
• Analytics & dashboards to view skills inventory at
different levels
Phase 2: Resource management system – key features overview
(1/2)
• Capture resource demand based • Real-time view of available • Real-time view of status of open • Nudges for confirmation on blocked
on opportunity pipeline; sync resources matching the resource resource requests, with option to candidates and auto-allocation
between opportunities & resource requests; along with a matching share with clients • Auto-check of business rules/
requests score & customizable weightages • Display of expected time to fulfil compliances before allocation
• Automated checking of request • Near matches (based on based on historical data, availability • Reminders before release / project
validity based on financial trainability) included in results and pipeline end date & auto-deallocation
parameters • Integrated communication to
• Auto-generate workflows based on candidates & workflow triggers right
additional requirements, e.g., visa from matching results
checks, client interviews • Matching to also include yet to join /
• Estimate request priority & hiring pipeline candidates
cancellation probability based on • Matching results to display cost
historical data/ set parameters implications between different
• Auto creation of requests in case of options & auto suggest candidates
attrition, rotation, etc. with N-1 rules that meet operating/ financial target
enforced • Self learning to improve matching
results based on feedback/
finalized candidates
Phase 2: Resource management system – key features overview
(2/2)
Supply analytics & bench Internal job rotation Sub-con onboarding & Forecasting
management management
• View of resources by allocation, • Nudges to employees/ manager on • Onboarding of sub-cons with • Intelligent Resource forecasting
billability for selected location, BU rotation due date details on skills, rates, etc. – based on opportunity pipeline
or Service line • Auto demand request creation for integration with vendor systems (revenue), open & historical
• Demand supply gap analysis & N-1 requests for rotated candidates • Sub-con margin and ageing resource requests
fulfillment planning based on replacement management • Correlation analysis between
forecast • Compliance reports on N-1/ rotation • Sub-con replacement identification revenue & resource forecasts
• Attrition prediction & management policy adherence (matching/ reskilling) for low margin
• Ideal bench size estimation by skill sub-cons
& locations based on forecasting
• Recommendation on actions
(discounting, reskilling plan) for
different bench resources
• Bench analytics on ageing,
opportunity strikes, time to bill, etc.