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Inventory System Capstone Project Documentation
Inventory System Capstone Project Documentation
INTRODUCTION
In this generation, technology has played a great role in the lives of different people. The
absence of computer in businesses, in schools, in government agencies, and in other fields is very
impossible for it can help lessen the burden of work of the employees.
One specific sample of such work is the inventory of supplies, equipments, etc. which is
very hard to track since there are lots of supplies or equipments available. If inventory will be
done manually, the person assigned should exert more effort and time to perform the task.
Due to that burden on the part of the employee, there are inventory systems being
implemented to minimize energy and time. Inventory systems are tracking systems that inform
you of the amount of the raw materials, supplies or final products you have readily available.
Inventory system is updated every time, so you know what you have available for the following
day or week. This type of system allows you to order products in advance, so you have
An inventory system is more useful when paired with a monitoring system, which is
defined as a concise description of what should be (objectives) and a process to determine what
is (procedural and status report). Inventory management is a very important function to maintain
optimum inventory of the organization to be able to meet its requirements and avoid over or
This study will be a big help to the Company, for the purpose of determining whether the
proposal will upgrade the way of their services, and this study will help to inform the
Employees. They will be the primary beneficiaries of the researchers' study through this system
proposal the employees will determine whether the proposal will give importance to their daily
activities.
Customers/Members/Clients. They will also gain benefit from the researchers' study in a way
that this study will be the basis of improving the Inventory System, It will give them accurate
Company Officer. Officers will also shared benefits from the researchers’ study for the purpose
that the proposed study will be accelerate the way of its management services.
SYSTEM’S IMPLEMENTATION
System’s Mechanics
The following are the mechanics of the system with its corresponding description.
Log-in/out Menu. Log-in menu enables the users to access the system depending on the type of
Users Main Menu. Where the current user navigates the program menu, this menu could only
be access with (3) accounts type. The Back Up account, where the user used
unprivileged or limited type of account, the Sample User account, same to the Back
UP account where the user use limited and the System account it is equivalent to the
Administrator account where the user use the privilege account. Through this
account the selected user can access all the menu of the system.
Product Menu. Products menu where the current user can add, edit, delete, and search the
Product Category Menu. This menu where the current user can view and set the products
categories and the user can add, edit, delete and search product category information
Customer Menu. This menu where the current user can view, add, edit, delete and search the
Supplier Menu. The Supplier menu enables the current user to view, add, edit, delete and
Purchase Order Menu. This menu can only be access by the privilege user account. Purchase
Order Menu enables the privilege user to search, add to list, edit, remove and save
Receive Products Menu. The same to the Purchase Order Menu, the privilege user account can
only be access the Receive Product Menu. Whereas the privilege user can search the
products information, add to list and save transactions of the receive products.
Sales Menu. This menu allows the current user to manage sales. Users can search product use
Manage Check Menu. This menu allows the current user to manipulate the check payment
transaction.
Inventory Menu. This menu allows the current user to view and print the current products
Purchase Order Report Menu. This menu allows the current user to search Purchase Order ID
user to search Receive Order ID and print the Receive Order Report.
Sales Report Menu. This menu allows the current user to view and print the Sale Report.
Cash On Hand Menu. This menu allows the current user to view and print the current cash on
Customer Order Menu. This menu store the customer order, at the same time current user
Restore Database Menu. This kind of menu only the privilege user account allows to access
and manipulate the Restore Database menu. The Restore Database is responsible for
Backup Database Menu. Like to Restore Database Menu, only the privilege user account can
allows to access the Backup Database Menu. Backup Database Menu helps the
current user to save the system together with its database in another location for the
security purpose.
System Users Menu. This menu only the privilege user accounts allows to access and
manipulate the System Users Menu. The System Users Menu is responsible to set,
Receive
Figure 3.0
PROJECT MANAGEMENT
This section discusses the software, hardware and people recommendation, the project
cost and the cost-benefit analysis. It also includes the project benefits and the project schedule.
Software Recommendation
The researchers prefer and selected reliable computer software for the proposed system
The following are the requirements of software to be used during the development and
1. Development
Hardware Recommendation
Below are the requirements lists of hardware for the development of the user interface of
Peripherals:
Standard Mouse
Standard Keyboard
Standard Printer
AVR
Peopleware Recommendation
If the system is implemented to Escalante Public and Private School Teachers and
computer literate and must undergo training to understand and familiarized the features of the
proposed system.
Project Cost
Project cost represents the development and operating cost of the proposed system. The
development cost is representing the total cost associated from beginning to implementation of a
project. Perhaps, the operating cost is a lifetime costs associated in operating the system and
Personnel:
Computer Usage:
Personnel:
Project Benefits
It is a benefit that something improves the business standing, through the used of
proposed inventory system, the benefits are: fewer processing errors, increased throughput,
decrease response time, elimination of job steps and reduces expenses. At the same part
improved customer goodwill, improve customer morale, improved employee job satisfaction and
The following are the benefits that can be achieved using the proposed Inventory System:
Cost-Benefit Analysis
Cost Benefit Analysis or CBA is a relatively simple and widely used technique for
decoding whether to make a change. As its name suggests, you may simply add up the value of
the benefits of a course of action, and subtract the cost associated with it.
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Project Schedule
Scheduling is an inexact process in that it tries to predict the future and to know how long
a project will take. In this study the researchers used the Gantt chart which is easy to document
schedules. Gantt schedule illustrate the relationship between work activities, it is a horizontal
At the same part the Critical Path Method (CPM) which also used to determined the
activities and time which the project can be completed, included the used of Program Evaluation
and Review Technique which is called PERT is a network analysis technique used to estimate
project duration.