Professional Documents
Culture Documents
CN 12
CN 12
Procurement of Works
National Competitive Bidding (NCB)
Government of Nepal
February, 2019
(1stRevision, July 2017)
(2nd Revision, May 2019)
(3rdRevision, June 2019)
(4th Revision, August 2019)
(5th Revision, Dec. 2019)
BIDDING DOCUMENT
for
THE PROCUREMENT OF
Table of Contents
Invitation for Bids .......................................................................................................................... 5
Part I: BIDDING PROCEDURES ........................................................................................................ 7
Section I: Instructions to Bidders ............................................................................................. 10
Section II: Bid Data Sheet ....................................................................................................... 36
Section III: Evaluation and Qualification Criteria....................................................................... 39
Section IV: Bidding Forms ....................................................................................................... 49
Section V - Eligible Countries .................................................................................................. 73
Part II :BIDDING PROCEDURES ..................................................................................................... 74
Section VI: Works Requirements............................................................................................. 76
Section VII: Bill of Quantities ................................................................................................... 83
Part III: CONDITIONS OF CONTRACT AND CONTRACT FORMS ....................................................... 89
Section VIII:General Conditions of Contract ............................................................................ 92
Section IX: Special Conditions of Contract .............................................................................. 119
Section X: Contract Forms ...................................................................................................... 124
5
1. Road Division Charikot invites sealed bids or electronic bids from Nepalese eligible bidders
for the construction of following works in table under National Competitive Bidding and sealed
quotation procedures. The estimated amount for the works is as tabulated below.
Estimate Bid Required
Bid Security Required
Amount(NRs) Document Bid
SN Contract Number Name of Works Amount turnover
(Excluding Price Capacity
(NRs) (NRs.)
VAT ) (NRs) (NRs.)
Road Construction Works on
DROCHT/337011374/077/78‐ Malu (Dandagaun)‐ Chhaunde
1 06 Road 3,418,044.71 100,000.00 3000 NA NA
Road Construction Works on
DROCHT/337011374/077/78‐ Lise Jhankre‐Lek kharka‐
2 07 Dandagaun‐Kholme Road 3,418,145.55 100,000.00 3000 NA NA
Road Construction Works on
DROCHT/337011374/077/78‐ Charikot Dolakha Lamabagar
3 08 Road 977,751.19 28,000.00 1000 NA NA
Construction of Slab Culvert and
DROCHT/33710113/077/78‐ river training works on Charikot
4 09 Dolakha Road 11,117,429.60 325,000.00 3000 NA NA
Traffic safety works on Charikot
DROCHT/337011364/077/78‐ Dolakha Road and Tamakoshi
5 10 Milti Road 3,416,448.92 100,000.00 3000 NA NA
Road Construction Works on
DROCHT/337011694/077/78‐ Puspalal Marga ‐ Chanute‐ 38.43 25.00
7 12 Banjhe ‐ Jhule‐ Jiri Road NA 750,000.00 5000 Million Million
S.N. Last Date Of Bid Bid Opening Date, Pre-Bid Bid Validity Bid Security
Submission Time & place Meeting Period Validity
2. Eligible Bidders may obtain further information and inspect the Bidding Documents at PPMO website
www.bolpatra.gov.np/egp.
3. Bidder should submit their bid electronically and may download the bidding documents for e-submission
from PPMO’s Web Site www.bolpatra.gov.np./egp,. Bidders, submitting their bid electronically, should
deposit the cost of bidding document in the Project’s Rajaswa (revenue) account as specified below and
the scanned copy (pdf format) of the Bank deposit voucher shall be uploaded by the bidder at the time
of electronic submission of the bids. Information to deposit the cost of bidding document in Bank:
7. If the last date of purchasing and /or submission falls on a government holiday, then the next working
day shall be considered as the last date. In such case the validity period of the bid security shall remain
the same as specified for the original last date of bid submission.
7
Table of Clauses
A. General ............................................................................................................................ 10
1. Scope of Bid ............................................................................................................................... 10
2. Source of Funds ......................................................................................................................... 10
3. Fraud and Corruption ................................................................................................................ 10
4.Eligible Bidders ............................................................................................................................ 13
5. Eligible Materials, Equipment and Services ............................................................................... 14
B. Contents of Bidding Documents ........................................................................................ 15
6. Sections of Bidding Document ................................................................................................... 15
7. Clarification of Bidding Document, Site Visit, Pre‐Bid Meeting ................................................. 15
8. Amendment of Bidding Document .......................................................................................... 16
9. Cost of Bidding ........................................................................................................................... 16
10. Language of Bid ....................................................................................................................... 16
11. Documents Comprising the Bid ............................................................................................... 17
12. Letter of Bid and Schedules ..................................................................................................... 17
13. Alternative Bids....................................................................................................................... 18
14. Bid Prices and Discounts ......................................................................................................... 18
15. Currency of Bid and Payment ................................................................................................ 19
16. Documents Comprising the Technical Proposal....................................................................... 19
17. Documents Establishing theQualifications ofthe Bidder ........................................................ 19
18. Period of Validity of Bids ......................................................................................................... 19
19. Bid Security ............................................................................................................................. 19
20. Format and Signing of Bid ....................................................................................................... 21
D. Submission and Opening of Bids ....................................................................................... 21
21. Sealing and Marking of Bids ..................................................................................................... 21
22. Deadline for Submission of Bids .............................................................................................. 24
23. Late Bids .................................................................................................................................. 24
24. Withdrawal, andModification ofBids ....................................................................................... 24
25. Bid Opening ............................................................................................................................. 26
E. Evaluation and Comparison of Bids ................................................................................... 27
26. Confidentiality ......................................................................................................................... 27
27. Clarification of Bids ................................................................................................................. 28
28. Deviations, Reservations, and Omissions ............................................................................... 28
29. Examination of Technical Bid .................................................................................................. 28
30. Determination of Responsiveness of Technical Bid ................................................................ 28
31.NonconformitiesErrors, andOmissions ...................................................................................... 29
9
32 Qualification of the Bidder ........................................................................................................ 30
33. Correction of Arithmetical Errors .......................................................................................... 30
34 Subcontractors .......................................................................................................................... 31
35. Evaluation of Price Bids ........................................................................................................... 31
36. Comparison of Bids .................................................................................................................. 32
37. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids .......................................... 32
38. Award Criteria .......................................................................................................................... 32
39. Letter of Intent to Award the Contract/Notification of Award ............................................... 32
40. Performance Security and Line of Credit ................................................................................. 33
41 Signing of Contract ................................................................................................................... 33
42. Complaint and Review ............................................................................................................ 34
A. General
1. Scope of Bid 1.1 In connection with the Invitation for Bids indicated in the Bid Data
Sheet (BDS), the Employer, as indicated in the BDS, issues this Bidding
Document for the procurement of Works as specified in Section VI (Works
Requirements). The name, identification, and number of Contracts
of the National Competitive Bidding (NCB) are providedin the BDS.
1.2 Throughout this Bidding Document:
(a)the term “in writing” means communicated in written form and
delivered against receipt;
(b) except where the context requires otherwise, words indicating
the singular also include the plural and words indicating the plural
also include the singular; and
(c) “day” means calendar day.
2. Source of Funds 2.1 GoN Funded: In accordance with its annual program and budget,
approved by the GoN, the implementing agency indicated in the BDS
plans to apply a portion of the allocated budget to eligible payments
under the contract(s) for which this Bidding Document is issued.
Or
Public Entities' own Resource Funded: In accordance with its annual
program and budget, approved by the public entity, the implementing
agency indicated in the BDS plans to apply a portion of the allocated
budget to eligible payments under the contract(s) for which this
Bidding Document is issued.
Or
DP Funded: The GoN has applied for or received financing
(hereinafter called “funds”) from the Development Partner (hereinafter
called “the DP”) indicated in the BDS toward the cost of the project
named in the BDS. The GoN intends to apply a portion of the funds to
eligible payments under the contract(s) for which this Bidding Document
is issued.
2.2 DP Funded: Payment by the DP will be made only at the request of the
GoN and upon approval by the DP in accordance with the terms and
conditions of the financing agreement between the GoN and the DP
(hereinafter called the “Loan/Grant Agreement”), and will be subject in
all respects to the terms and conditions of that Loan/Grant Agreement.
No party other than the GoN shall derive any rights from the Loan
Agreement or have any claim to the funds.
3. Fraud and 3.1 Procuring Entities as well as Bidders, suppliers and contractors and their
Corruption sub-contractors shall adhere to the highest standard of ethics during
the procurement and execution of such contracts. In pursuance of this:;
(a) the Employer adopts, for the purposes of this provision, the terms
as defined below:
(i) “corrupt practice” means the offering, giving, recei
ving, or soliciting, directly or indirectly, anything of value to
influence improperly the actions of another party;
11
(b) the Employer will reject a proposal for award if it determines that
the Bidder recommended for award has, directly or through an
agent, engaged in corrupt, fraudulent, collusive, coercive, or
obstructive practices or other integrity violations in competing for
the contract;
(c) DPwill cancel the portion of the financing allocated to a contract if it
determines at any time that representative(s) of the GoN or of a
beneficiary of DP-financing engaged in corrupt, fraudulent,
collusive, or coercive practices or other integrity violations during
the procurement or the execution of that contract, without the GoN
having taken timely and appropriate action satisfactory to DP to
remedy the situation.
3.2 The Bidder shall not carry out or cause to carry out the following
acts with an intention to influence the implementation
of the procurement process or the procurement agreement :
4.2 A Bidder, and all parties constituting the Bidder, shall have the
nationality of an eligible country, in accordance with Section V
(Eligible Countries). A Bidder shall be deemed to have the nationality
of a country if the Bidder is a citizen or is constituted, or incorporated, and
operates in conformity with the provisions of the laws of that country.
This criterion shall also apply to the determination of the nationality of
proposed sub-contractors or suppliers for any part of the Contract
including related services.
4.3 A Bidder shall not have a conflict of interest. A Bidder found to have a
conflict of interest shall be disqualified. A Bidder may be considered to
be in a conflict of interest with one or more parties in this bidding process,
if any of, including but not limited to, the following apply:
(a) they have controlling shareholders in common; or
(b) they receive or have received any direct or indirect subsidy from any
of them; or
(c) they have the same legal representative for purposes of this bid; or
(d) they have a relationship with each other, directly or through common
third parties, that puts them in a position to have access to
material information about or improperly influence the Bid of
another Bidder, or influence the decisions of the Employer regarding
this bidding process; or
(e) a Bidder participates in more than one bid in this bidding process
either individually or as a partner in a joint venture. This will result
in the disqualification of all Bids in which it is involved. However,
subject to any finding of a conflict of interest in terms of ITB 4.3 (a)-
(d) above, this does not limit the participation of the same
5. Eligible Materials, 5.1 The materials, equipment and services to be supplied under the
Equipment and Contract shall have their origin in any source countries as defined in
Services accordance with Section V (Eligible Countries) and all expenditures
under the Contract will be limited to such materials, equipment, and
services. At the Employer’s request, Bidders may be required to
provide evidence of the origin of materials, equipment and services.
15
5.2 For purposes of ITB 5.1 above, “origin” means the place where the
materials and equipment are mined, grown, produced or
manufactured, and from which the services are provided. Materials
and equipment are produced when, through manufacturing,
processing, or substantial or major assembling of components, a
commercially recognized product results that differs substantially in its
basic characteristics or in purpose or utility from its components.
all information that may be necessary for preparing the bid and
entering into a Contract for construction of the Works. The costs of
visiting the Site shall be at the Bidder’s own expense.
7.3 The Bidder and any of its personnel or agents will be granted
permission by the Employer to enter upon its premises and lands
for the purpose of such visit, but only upon the express condition that
the Bidder, its personnel, and agents will release and indemnify the
Employer and its personnel and agents from and against all liability in
respect thereof, and will be responsible for death or personal injury, loss
of or damage to property, and any other loss, damage, costs, and
expenses incurred as a result of the inspection.
7.6 Minutes of the pre-bid meeting, including the text of the questions
raised, without identifying the source, and the responses given,
together with any responses prepared after the meeting, will be
transmitted promptly to all Bidders who have acquired the Bidding
Document in accordance with ITB 6.3. Any modification to the Bidding
Document that may become necessary as a result of the pre-bid
meeting shall be made by the Employer exclusively through the issue
of an addendum pursuant to ITB 8 and not through the minutes of the
pre-bid meeting.
7.7 Non attendance at the pre-bid meeting will not be a cause for
disqualification of a Bidder.
8. Amendment of 8.1 At any time prior to the deadline for submission of bids, the Employer
Bidding Document may amend the Bidding Document by issuing agenda.
8.2 Any addendum issued shall be part of the Bidding Document and shall
be communicated in writing to all who have obtained the Bidding
Document from the Employer in accordance with ITB 6.3.
C. Preparation of Bids
9. Cost of Bidding 9.1 The Bidder shall bear all costs associated with the preparation and
submission of its Bid, and the Employer shall in no case be responsible
or liable for those costs, regardless of the conduct or outcome of the
bidding process.
10. Language of Bid 10.1 The Bid, as well as all correspondence and documents relating to the
bid exchanged by the Bidder and the Employer, shall be written in
17
the language specified in the BDS. Supporting documents and
printed literature that are part of the Bid may be in another language
provided they are accompanied by an accurate translation of the
relevant passages in the language specified in the BDS, in which
case, for purposes of interpretation of the Bid, such translation shall
govern.
11. Documents 11.1 The Bid shall comprise two envelopes submitted simultaneously,
Comprising the Bid one called the Technical Bid containing the documents listed in ITB
11.2 and the other the Price Bid containing the documents listed in
ITB 11.3, both envelopes enclosed together in an outer single
envelope.
11.4 The Bidder is solely responsible for the authenticity of the submitted
documents.
12. Letter of Bid and 12.1 The Letters of Technical Bid and Price Bid, Schedules, and all
Schedules documents listed under ITB 11, shall be prepared using the relevant
forms in Section IV (Bidding Forms) and in Section VII (Bill of
Quantities). The forms must be completed without any alterations to
the text, and no substitutes shall be accepted. All blank spaces shall
be filled in with the information requested.
13. Alternative Bids 13.1 Unless otherwise specified in the BDS, alternative bids shall not be
considered.
13.3 When specified in the BDS pursuant to ITB 13.1, and subject to ITB
13.4 below, Bidders wishing to offer technical alternatives to the
requirements of the Bidding Document must first price the Employer’s
design as described in the Bidding Document and shall further
provide all information necessary for a complete evaluation of the
alternative by the Employer, including drawings, design calculations,
technical specifications, breakdown of prices, and proposed
construction methodology and other relevant details. Only the
technical alternatives, if any, of the lowest evaluated Bidder
conforming to the basic technical requirements shall be considered
by the Employer.
14. Bid Prices and 14.1 The prices and discounts quoted by the Bidder in the Letter of
Discounts Price Bid and in the Schedules shall conform to the requirements
specified below.
14.2 The Bidder shall submit a bid for the whole of the works
described in ITB 1.1 by filling in prices for all items of the Works,
as identified in Section VII (Bill of Quantities). In case of Unit Rate
Contracts, the Bidder shall fill in rates and prices for all items of the
Works described in the Bill of Quantities. Items against which no rate
or price is entered by the Bidder will not be paid for by the Employer
when executed and shall be deemed covered by the rates for other
items and prices in the Bill of Quantities.
14.3 The price to be quoted in the Letter of Price Bid shall be the total price
of the Bid, excluding any discounts offered. Absence of the total price
in the Letter of Price Bid or the Bid Price in the Bill of Quantities shall
result in rejection of the Bid.
14.4 The Bidder shall quote any discounts and the methodology for their
application in the Letter of Price Bid, in accordance with ITB 12.1.
14.5 If so indicated in ITB 1.1, bids are invited for individual Contracts or for
any combination of Contracts (packages). Bidders wishing to offer any
price reduction for the award of more than one Contract shall
specify in their bid the price reductions applicable to each package, or
alternatively, to individual Contracts within the package. Price
reductions or discounts shall be submitted in accordance with ITB
14.4, provided the Bids for all Contracts are submitted and opened at
19
the same time.
14.7 All duties, taxes, and other levies payable by the Contractor under the
Contract, or for any other cause, as of the date 30 days prior to the
deadline for submission of bids, shall be included in the rates and
prices and the total bid price submitted by the Bidder.
15. Currency of Bid 15.1 The currency of the bid and payment shall be in Nepalese
and Payment Rupees.
16. Documents 16.1 The Bidder shall furnish a Technical Proposal including a
Comprising the statement of work methods, equipment, personnel, schedule and
Technical Proposal
any other information as stipulated in Section IV (Bidding Forms), in
sufficient detail to demonstrate the adequacy of the Bidders’
proposal to meet the work requirements and the completion time.
17. Documents 17.1 To establish its qualifications to perform the Contract in accordance
Establishing with Section III (Evaluation and Qualification Criteria) the Bidder
theQualificationsoft
shall provide the information requested in the corresponding
he Bidder
information sheets included in Section IV (Bidding Forms).
18. Period of Validity 18.1 Bids shall remain valid for the period specified in the BDS after the
of Bids bid submission deadline date prescribed by the Employer. A bid valid
for a shorter period shall be rejected by the Employer as
nonresponsive.
19. Bid Security 19.1 The Bidder shall furnish as part of its bid, in original form, a bid security
as specified in the BDS. In case of e-submission of bid, the Bidder shall
upload scanned copy of Bid security letter at the time of electronic
submission of the bid. The Bidder accepts that the scanned copy of the Bid
security shall, for all purposes, be equal to the original. The details of original
Bid Security and the scanned copy submitted with e-bid should be the same
19.2 The bid security shall be, at the Bidder’s option, in any of the following
forms:
(a) an unconditional bank guarantee from Commercial Bank or
Financial Institution eligible to issue Bank Guarantee as per
prevailing Law or;
(b) a cash deposit voucher in the Employer's Account as specified
in BDS.
In the case of a bank guarantee, the bid security shall be submitted
either using the Bid Security Form included in Section IV (Bidding
Forms) or in another Form acceptable to the employer. The form must
include the complete name of the Bidder. The bid security shall be valid for
minimum thirty (30) days beyond the original validity period of the bid, or
beyond any period of extension if requested under ITB 18.2.
19.3 The bid security issued by any foreign Bank outside Nepal must be
counter guaranteed by Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing LawinNepal.
19.5 The bid security of unsuccessful Bidders shall be returned within three
days, once the successful Bidder’s furnishing of the required
performance security and signing of the Contract Agreement
pursuant to ITB 40.1 and 41.1
19.7 The Bid Security of a Joint Venture shall be in the name of the Joint
Venture that submits the bid. If the Joint Venture has not been legally
constituted at the time of bidding, the Bid Security shall be in the
names of all future partners as named in the letter of intent mentioned
in ITB 4.1.
20. Format and 20.1 The Bidder shall prepare one original set of the Technical Bid and
Signing of Bid one original of the Price Bid comprising the Bid as described in ITB
11 and clearly mark it “ORIGINAL – TECHNICAL BID” and
“ORIGINAL – PRICE BID.” Alternative bids, if permitted in
accordance with ITB 13, shall be clearly marked “ALTERNATIVE”. In
addition, the Bidder shall submit copies of the bid in the number
specified in the BDS, and clearly mark each of them “COPY.” In the
event of any discrepancy between the original and the copies, the
original shall prevail.
In case of e-submission of bid, the Bidder shall submit his bid
electronically in PDF or web forms files as specified in ITB Clause
21.1(b).
20.2 The original and all copies of the bid shall be typed or written in
indelible ink and shall be signed by a person duly authorized to sign on
behalf of the Bidder. This authorization shall consist of a written
confirmation as specified in the BDS and shall be attached to the bid.
The name and position held by each person signing the authorization
must be typed or printed below the signature. All pages of the bid,
except for un amended printed literature, shall be signed or initialed by
the person signing the bid.
21. Sealing and 21.1 Unless otherwise specified in BDS, Bidders shall submit their bids by
Marking of Bids electronic or by mail/by hand/by courier. Procedures for submission,
sealing and marking are as follows:
(a) Bidders submitting bids by mail, by hand or by courier
shall enclose the original of the Technical Bid, and the original of
the Price Bid and each copy of the Technical Bid and Price Bid,
including alternative bids, if permitted in accordance with ITB 13,
in separate sealed envelopes, duly marking the envelopes as
“ORIGINAL TECHNICAL BID”, “ORIGINAL – PRICE BID”,
“ALTERNATIVE” and “COPY No. – TECHNICAL BID” and
“COPY NO. PRICE BID” These envelopes containing the original
and the copies shall then be enclosed in one single envelope.
(b) Bidders submitting Bids electronically shall follow the electronic
bid submission procedure specified in this clause.
i. The bidder is required to register in the e-GP system
https://www.bolpatra.gov.np/egp following the
procedure specified in e-GP guideline.
ii. Interested bidders may either purchase the bidding
document from the Employer's office as specified in the
Invitation for Bid (IFB) or bidders may download the IFB
and bidding document from e-GP system.
iii. The registered bidders need to maintain their profile
data required during preparation of bids.
iv. In order to submit their bids the cost of the bidding
document can be deposited as specified in IFB. In
addition, electronic scanned copy (.pdf format) of the
bank deposit voucher/cash receipt should also be
submitted along with the technical bid.
v. The bidder can prepare their technical and price bids
using data and documents maintained in bidder’s
profile and forms/format provided in bidding document
by Employer. The bidder may submit bids as a single
entity or as a joint venture. The bidder submitting bid in
joint venture shall have to upload joint venture
agreement along with partner(s) Bolpatra ID provided
during bidder’s registration.
vi. Bidders (all partners in case of JV) should update their
profile data and documents required during preparation
and submission of their technical bids.
vii. In case of bid submission in JV, the consent of the
partners shall be obtained through the confirmation link
sent to the registered email address and the partners
shall have to acknowledge their confirmation.
The required forms and documents shall be part of technical bids.
No. Document Requirement Remarks
viii. After providing all the details and documents, two separate bid
response documents i.e technical bids and price bids will be
generated from the system. Bidders are advised to download and
verify the response documents prior to bid submission.
ix. For verifying the authentic user, the system will send one time
password (OTP) in the registered e-mail address of the bidder.
System will validate the OTP and allow bidder to submit their bid.
x. Electronically submitted bids can be modified and/or withdrawn
through system. The bidder may modify their bids multiple times
online within bid submission date and time specified in e-GP
system. Once a Bid is withdrawn, bidder won’t be able to submit
another bid response for the same bid.
xi. The Bidder / Bid shall meet the following requirements and
conditions for e-submission of bids;
aa) The e-submitted bids must be readable through PDF reader.
bb) The facility for submission of bid electronically through e-
submission is to promote transparency, non-discrimination,
equality of access, and open competition in the bidding
process. The Bidders are fully responsible to use the e-
submission facility properly in e-GP system as per specified
procedures and in no case the Employer shall be held liable
for Bidder's inability to use this facility.
cc) When a bidder submits electronic bid through the PPMO e-
GP portal, it is assumed that the bidder has prepared the bid
by studying and examining the complete set of the Bidding
documents including specifications, drawings and conditions
of contract.
21.2. The inner and outer envelopes shall:
(aa) bear the name and address of the Bidder;
(bb) be addressed to the Employer as provided in BDS 22.1;
(cc) bear the specific identification of this bidding process
indicated in BDS 1.1; and
21.3 The outer envelope and the inner envelope containing Technical
Proposal shall bear a warning not to open before the time and date for the
opening of Technical Bid in accordance with ITB 25.1.
21.4 The inner envelope containing the Price Bid shall bear a warning not
to open until advised by the Employer in accordance with ITB 25.7
21.5 If all envelopes are not sealed and marked as required, the
Employer will assume no responsibility for the misplacement or
premature opening of the bid.
22. Deadline for 22.1 Bids must be received by the Employer at the address and no later
Submission of Bids than the date and time indicated in the BDS.
In case of e-submission, the standard time for e-submission is Nepal
Standard Time as set out in the server. The e-procurement system will
accept the e-submission of bid from the date of publishing of notice
and will automatically not allow the e-submission of bid after the
deadline for submission of bid.
22.2 The Employer may, at its discretion, extend the deadline for the
submission of bids by amending the Bidding Document in
accordance with ITB 8, in which case all rights and obligations of the
Employer and Bidders previously subject to the deadline shall
thereafter be subject to the deadline as extended.
23. Late Bids 23.1 The Employer shall not consider any bid that arrives after the
deadline for submission of bids, in accordance with ITB 22. Any bid
received by the Employer after the deadline for submission of bids shall
be declared late, rejected, and returned unopened to the Bidder.
24. Withdrawal, 24.1 A Bidder may withdraw, or modify its bid- Technical or Price -
andModificationofBi after it has been submitted either in hard copy or by e-submission.
ds Once a Bid is withdrawn, bidder shall not be able to submit another
bid for this bidding process. Procedures for withdrawal or modification
of submitted bids are as follows:
(i) Bids submitted in Hard Copy
GoN Funded:
a) Bidders may withdraw or modify its bids by sending a written
notice in a sealed envelope, duly signed by an authorized
representative, and shall include a copy of the authorization in
accordance with ITB 20.2. The corresponding modification of
the bid must accompany the respective writtennotice. All notices
must be:
25
(aa)prepared and submitted in accordance with ITB 20 and ITB
21,and in addition, the respective envelopes shall be
clearly marked “WITHDRAWAL”, “MODIFICATION;” and
(bb) received by the Employer twenty four hour prior to the
deadline prescribed for submission of bids, in accordance
with ITB 22.
DP Funded:
A Bidder may withdraw or modify its Bid – Technical or Price – after
it has been submitted by sending a written notice, duly signed by an
authorized representative, and shall include a copy of the
authorization in accordance with ITB 20.2, (except that withdrawal
notices do not require copies). The corresponding modification of the
Bid must accompany the respective written notice. All notices must
be
i) prepared and submitted in accordance with ITB 20 and ITB
21 (except that withdrawal notices do not require copies),
and in addition, the respective envelopes shall be clearly
marked “WITHDRAWAL,” and “MODIFICATION;” and
ii) received by the Employer prior to the deadline prescribed
for submission of Bids, in accordance with ITB 22.
ii) E-submitted bids.
a) Bidder may submit modification or withdrawal prior to the
deadline prescribed for submission of bids through e-GP
system by using the forms and instructions provided by the
system.
24.2 Bids requested to be withdrawn in accordance with ITB 24.1 shall
not be opened. In case of hard copy submission, the Bid will be
returned unopened to the Bidders.
25. Bid Opening 25.1 The Employer shall open the Technical Bids in public at the address,
on the date and time specified in the BDS in the presence of Bidders`
designated representatives who choose to attend. The Price Bids will
remain unopened and will be held in custody of the Employer until
the specified time of their opening. If the Technical Bid and Price Bid
are submitted together in one envelope, the Employer shall reject the
entire Bid.
25.2 The Employer shall download the e-submitted Technical Bid. The e-
GP system allows the Employer to download the e-submitted
technical bid only after bid opening date and time after login
simultaneously by at least two members of the Bid Opening
Committee.
25.5 All other envelopes holding the Technical Bid shall be opened
one at a time, reading out: the name of the Bidder; whether there is
a modification; the presence of a bid security and any other details as
the Employer may consider appropriate.
Only Technical Bids read out and recorded at bid opening shall be
considered for evaluation.
No bid shall be rejected at opening of Technical Bids except for late
bids, in accordance with ITB 23.1.
25.6The Employer shall prepare a record of the opening of Technical Bids
that shall include, as a minimum: the name of the Bidder and whether
there is a withdrawal, or modification; and the presence or absence of
a bid security. The Bidders’ representatives who are present shall be
requested to sign the record. The omission of a Bidder’s signature on
27
the record shall not invalidate the contents and effect of the record.
25.7 At the end of the evaluation of the Technical Bids, the Employer will
invite bidders who have submitted substantially responsive
Technical Bids and who have been determined as being qualified for
award to attend the opening of the Price Bids. The date, time, and
location of the opening of Price Bids will be advised in writing by the
Employer. Bidders shall be given at least 7 days notice for the
opening of Price Bids.
25.8 The Employer will notify Bidders in writing who have been rejected
on the grounds of their Technical Bids being substantially
nonresponsive to the requirements of the Bidding Document and
return their Price Bids unopened.
25.9 The Employer shall conduct the opening of Price Bids of all Bidders
who submitted substantially responsive Technical Bids, in the
presence of Bidders` representatives who choose to attend at the
address, on the date, and time specified by the Employer. The
Bidder’s representatives who are present shall be requested to sign
a register evidencing their attendance.
25.10 All envelopes containing Price Bids shall be opened one at a time
and the following read out and recorded:
(a) the name of the Bidder;
(b) whether there is a modification;
(c) the Bid Prices, including any discounts and alternative offers;
and
(d) any other details as the Employer may consider appropriate.
Only Price Bids, discounts, modifications, and alternative offers read
out and recorded during the opening of Price Bids shall be considered
for evaluation. No Bid shall be rejected at the opening of Price Bids.
25.11 The Employer shall prepare a record of the opening of Price Bids
that shall include, as a minimum, the name of the Bidder, the Bid
Price (per lot if applicable), any discounts, modifications and
alternative offers. The Bidders’ representatives who are present shall
be requested to sign the record. The omission of a Bidder’s signature
on the record shall not invalidate the contents and effect of the
record.
bid.
26.3 Notwithstanding ITB 26.2, from the time of bid opening to the time of
Contract award, if any Bidder wishes to contact the Employer on
any matter related to the bidding process, it may do so in writing.
27. Clarification of 27.1 To assist in the examination, evaluation, and comparison of the
Bids Technical and Price Bids, the Employer may, at its discretion, ask
any Bidder for a clarification of its Bid. Any clarification submitted by
a Bidder that is not in response to a request by the Employer shall not
be considered. The Employer’s request for clarification and the
response shall be in writing. No change in the substance of the
Technical Bid or prices in the Price Bid shall be sought, offered, or
permitted, except to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation of the Price Bids, in
accordance with ITB 33. In case of e-submission of bid, upon notification
from the employer, the bidder shall also submit the original of documents
comprising the Technical and Price Bid as per ITB 11.2 and ITB 11.3 for
verification of submitted documents for acceptance of the e-submitted
bid.
27.2 If a Bidder does not provide clarifications of its Bid by the date and
time set in the Employer’s request for clarification, its Bid may be
rejected.
28. Deviations, 28.1 During the evaluation of bids, the following definitions apply:
Reservations, and
Omissions (a) “Deviation” is a departure from the requirements specified in the
Bidding Document;
(b) “Reservation” is the setting of limiting conditions or withholding
from complete acceptance of the requirements specified in the
Bidding Document; and
(c) “Omission” is the failure to submit part or all of the information or
documentation required in the Bidding Document.
29. Examination of 29.1The Employer shall examine the Technical Bid to confirm that all
Technical Bid documents and technical documentation requested in ITB 11.2 have
been provided, and to determine the completeness of each
document submitted.
29.2 The Employer shall confirm that the following documents and
information have been provided in the Technical Bid. If any of these
documents or information is missing, the offer shall be rejected.
(a) Letter of Technical Bid;
(b) written confirmation of authorization to commit the Bidder;
(c) Bid Security; and
(d) Technical Proposal in accordance with ITB 16
30.3 The Employer shall examine the technical aspects of the Bid
submitted in accordance with ITB 16, Technical Proposal, in
particular, to confirm that all requirements of Section VI (Works
Requirements) have been met without any material deviation,
reservation or omission.
30.5 In case of e-submission bids, the Employer evaluates the bid on the
basis of the information in the electronically submitted bid files. If the
Bidder cannot substantiate or provide evidence to establish the
information provided in e-submitted bid through documents/
clarifications as per ITB Clause 27.1, the bid shall not be
considered for further evaluation.
30.6 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any
partner of JV, such Natural Person or Board of Director of the
firm/institution /company or any partner of JV such bidder’s bid shall
be excluded from the evaluation, if public entity receives instruction
from Government of Nepal.
30.7Except in case of e-submission, the Financial Bid of the bidder, which
is evaluated as substantially non-responsive in technical bid, shall be
returned to the respective bidders.
31.NonconformitiesEr 31.1 Provided that a bid is substantially responsive, the Employer may
rors, andOmissions waive any non-conformities in the bid that do not constitute a material
deviation, reservation, or omission.
32 Qualification of the 32.1 The Employer shall determine to its satisfaction during the
Bidder evaluation of Technical Bids whether Biddersmeet the qualifying
criteria specified in Section III (Evaluation and Qualification Criteria).
33. Correction of 33.1 During the evaluation of Price Bids, the Employer shall correct
Arithmetical Errors arithmetical errors on the following basis:
(a) only for unit price Contracts, if there is a discrepancy between the
unit price and the total price that is obtained by multiplying the unit
price and quantity, the unit price shall prevail and the total price
shall be corrected, unless in the opinion of the Employer there is
an obvious misplacement of the decimal point in the unit price, in
which case the total price as quoted shall govern and the unit price
shall be corrected;
(b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the total
shall be corrected;
(c) If there is a discrepancy between the bid price in the Summary
of Bill of Quantities and the bid amount in item (c) of the Letter
of Price Bid, the bid price in the Summary of Bill of Quantities
will prevail and the bid amount in item (c) of the Letter of Price
Bid will be corrected.
(d) if there is a discrepancy between words and figures, the amount
in words shall prevail, unless the amount expressed in words is
related to an arithmetic error, in which case the amount in
figures shall prevail subject to (a), (b) and (c) above.
33.2 If the Bidder that submitted the lowest evaluated bid does not accept
the correction of errors, its bid shall be disqualified and its bid security
shall be forfeited.
31
34 Subcontractors 34.1 In case of Prequalification, the Bidder’s Bid shall name the same
subcontractor as submitted in the prequalification application and
approved by the Employer.
In case of Post-qualification, the Employer may permit
subcontracting for certain specialized works as indicated in Section
III When subcontracting is permitted by the Employer, the sub-
contractor shall meet the qualifications criteria as indicated in section
III.
Sub-contractors’ qualification and experience will not be considered
for evaluation of the Bidder. The Bidder on its own (without taking
into account the qualification and experience of the sub-contractor)
should meet the qualification criteria.
Bidders may propose subcontracting up to the percentage of total
value of contracts or the volume of works as specified in the BDS.
35. Evaluation of 35.1 The Employer shall use the criteria and methodologies listed in this
Price Bids Clause. No other evaluation criteria or methodologies shall be
permitted.
35.2 To evaluate a Price Bid, the Employer shall consider the following:
(a) the bid price, excluding Value Added Tax , Provisional Sums, and
the provision, if any, for contingencies in the Summary Bill of
Quantities, for Unit Rate Contracts, or Schedule of Prices for lump
sum Contracts, but including Day work items, where priced
competitively;
(b) price adjustment for correction of arithmetic errors in
accordance with ITB 33.1;
(c) price adjustment due to discounts offered in accordance with
ITB 14.4;
(d) adjustment for nonconformities in accordance with ITB 31.3;
(e) application of all the evaluation factors indicated in Section III
(Evaluation and Qualification Criteria);
35.5 if the bid for an Unit Rate Contract, which results in the lowest
Evaluated Bid Price is seriously unbalanced or front loaded or
extremely low in the opinion of the Employer, the Employer may
require the Bidder to produce detailed price analysis for any or all items
of the Bill of Quantities, to demonstrate the internal consistency of those
prices with the construction methods and schedule proposed. After
evaluation of the price analysis, taking into consideration the schedule
of estimated Contract payments, the Employer may require that the
amount of the performance security be increased at the expense of the
Bidder as mentioned in BDS to protect the Employer against financial
loss in the event of default of the successful Bidder under the
Contractor may consider the bid as non-responsive.
35.6 In case of e-submission bids, the Employer evaluates the bid on the
basis of the information in the electronically submitted bid files. If the
Bidder cannot substantiate or provide evidence to establish the
information provided in e-submitted bid through documents/
clarifications as per ITB Clause 27.1, the bid shall not be
considered for further evaluation.
35.7 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any
partner of JV, such Natural Person or Board of Director of the
firm/institution /company or any partner of JV such bidder’s bid shall be
excluded from the evaluation, if public entity receives instruction from
Government of Nepal.
36. Comparison of 36.1 The Employer shall compare all substantially responsive bids in
Bids accordance with ITB 35.2 to determine the lowest evaluated bid.
37. Employer’s Right 37.1 The Employer reserves the right to accept or reject any bid, and to
to Accept Any Bid, annul the bidding process and reject all Bids at any time prior to
and to Reject Any or contract award, without thereby incurring any liability to Bidders. In
All Bids case of annulment, all Bids submitted and specifically, bid securities,
shall be promptly returned to the Bidders.
F. Award of Contract
38. Award Criteria 38.1 The Employer shall award the Contract to the Bidder whose offer
has been determined to be the lowest evaluated bid and is
substantially responsive to the Bidding Document, provided further
that the Bidder is determined to be qualified to perform the Contract
satisfactorily.
39. Letter of Intent to 39.1 The Employer shall notify the concerned Bidder whose bid has been
Award the selected in accordance with ITB 38.1 within seven days of the selection
Contract/Notification of the bid, in writing that the Employer has intention to accept its bid and
of Award the information regarding the name, address and amount of selected
bidder shall be given to all other bidders who submitted the bid.
39.3 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any
partner of JV, such Natural Person or Board of Director of the
firm/institution /company or any partner of JV such bidder’s bid shall
be excluded from the evaluation, if public entity receives instruction
from Government of Nepal.
40. Performance 40.1 Within Fifteen (15) days of the receipt of Letter of Acceptance from
Securityand Line of the Employer, the successful Bidder shall furnish the performance
Credit security in accordance with the Conditions of Contract, subject to ITB
35.5, as specified below from Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law in Nepalusing
Sample Form for the Performance Security included in Section X
(Contract Forms), or another form acceptable to the Employer. The
performance security issued by any foreign Bank outside Nepal must be
counter guaranteed by Commercial Bank or Financial Institution eligible to
issue Bank Guarantee as per prevailing Law in Nepal.
i) If bid price of the bidder selected for acceptance is up to 15 (fifteen) percent
below the approved cost estimate, the performance security amount shall be
5 (five) percent of the bid price.
ii) For the bid price of the bidder selected for acceptance is more than 15
(fifteen) percent below of the cost estimate, the performance security amount
shall be determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid Price) x 0.5]
+ 5% of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value Added Tax.
Within Fifteen (15) days of the receipt of Letter of Acceptance from the
Employer, the successful Bidder shall furnish the Letter of Commitment
for Bank’s Undertaking for Line of Credit of the amount as specified in the
BDS, using Sample Form for the Line of Credit included in Section X
(Contract Forms)at the time of contract agreement.
41 Signing of 41.1 The Employer and the successful Bidder shall sign the Contract
Contract Agreement within the period as stated ITB 40.1.
41.2 At the same time, the Employer shall affix a public notice on the result
of the award on its notice board and make arrangement for causing
such notice to be affixed on the notice board also of the District
Coordination Committee, District Administration Office,
Provincial Treasury and Controller Office and District Treasury
and Controller Office. The Employer may make arrangements to
post the notice into its website, if it has; and if it does not have, into the
website of the Public Procurement Monitoring Office, identifying the bid
and lot numbers and the following information: (i) the result of
evaluation of bid; (ii) date of publication of notice inviting bids; (iii)
name of newspaper; (iv) reference number of notice; (v) item of
procurement; (vi) name and address of bidder making contract and
(viii) contract price
41.3 Within thirty (30) days from the date of issuance of notification
pursuant to ITB 39.1 unsuccessful bidders may request in writing to the
Employer for a debriefing seeking explanations on the grounds on
which their bids were not selected. The Employer shall promptly
respond in writing to any unsuccessful Bidder who, requests for
debriefing.
41.4 If the bidder whose bid has been accepted fails to sign the contract as
stated ITB 40.1, the Public Procurement Monitoring Office shall blacklist
the bidder on recommendation of the Public Entity.
42. Complaint and 42.1 If a Bidder is dissatisfied with the Procurement proceedings or
Review thedecision made by the Employer in opening of the price bid or the
intention to award the Contract, it may file an application to the Chief
of the Public Entity or Public Procurement Monitoring Office or office
established as per Clause 145(a) of the Public Procurement
Regulation within Seven (7) days of providing the notice under ITB
25.8 and ITB 39.1 by the Public Entity, for review of the proceedings
stating the factual and legal grounds.
42.2 Late application filed after the deadline pursuant to ITB 42.1 shall
not be processed.
42.3 The chief of Public Entity shall, within five (5) days after
receiving the application, give its decision with reasons, in writing
pursuant to ITB 42.1:
(a) whether to suspend the procurement proceeding and indicate the
procedure to be adopted for further proceedings; or
(b) to reject the application.
The decision of the chief of Public Entity shall be final for the Bid
amount up to the value as stated in 42.4.
42.4 If the Bidder is not satisfied with the decision of the Public Entity in
accordance with ITB 42.3, is not given within five (5) days of receipt of
application pursuant to ITB 42.1, it can, within seven (7) days of
receipt of such decision, file an application to the Review
Committee of the GoN, stating the reason of its disagreement on the
decision of the chief of Public Entity and furnishing the relevant
documents, provided that itsBid amount ,equal or more than Rupees
Twenty Million (NRs. 20,000,000). The application may be sent by
hand, by post,by courier, or by electronic media at the risk of the
35
Bidder itself.
42.5 Late application filed after the deadline pursuant to ITB 42.4 shall
not be processed.
42.6 Within three (3) days of the receipt of application from the Bidder,
pursuant to ITB 42.4, the Review Committee shall notify the
concerning Public Entity to furnish its procurement proceedings,
pursuant to ITB 42.3.
42.7 Within three (3) days of receipt of the notification pursuant to ITB
42.6, the Public Entity shall furnish the copy of the related documents
to the Review Committee.
42.8 The Review Committee, after inquiring from the Bidder and the
Public Entity, if needed, shall give its decision within one (1) month
of the receipt of the application filed by the Bidder, pursuant to ITB
42.4.
42.9 The Bidder, filing application pursuant to ITB 42.4, shall have to
furnish a cash amount or Bank guarantee from Commercial Bank
or Financial Institution eligible to issue Bank Guarantee as per
prevailing Law equivalent to one percent (1%) of its quoted Bid
amount with the validity period of at least ninety (90) days from the
date of the filing of application pursuant to ITB 42.4.
42.10 If the claim made by the Bidder pursuant to ITB 42.4 is justified, the
Review Committee shall have to return the security deposit to the
applicant, pursuant to ITB 42.9, within seven (7) days of such decision
made.
A. General
ITB 1.1 The number of the Invitation for Bids is: 02/077/078.
ITB 1.1 The number and identification of lots comprising this bidding process is
DROCHT/337011694/077/78-12
ITB 2.1 The name of the Project is Road Construction Works on Puspalal Marga - Chanute-
Banjhe - Jhule- Jiri Road
The implementing agency is Road Division Charikot.
GoN Funded or DP Funded: GoN Funded
B. Bidding Document
ITB 7.1 For clarification purposes only, the Employer’s address is:
Attention: Road Division Charikot
Address: Charikot, Dolakha
Telephone: 049-421120
Facsimile number: _____________________
Electronic mail address: [email protected]
Date:11/9/2020
ITB 7.5 Time for request: Requests for clarification should be received by the Employer no later
than 10 days prior to the deadline for submission of bids.
C. Preparation of Bids
ITB 11.2 (h) The Bidder shall submit with its Technical Bid the following additional documents:
(a)UpToDate Company/ Firm Registration Certificate
(b) UpToDate VAT registration
(c)Tax Clearance Certificate/Tax return submission evidence/evidence of time
37
extension for the F/Y 2076/77
(d) UpToDate Business Registration (License) Certificate
(e) Bank Voucher or Receipt for cost of bid document
(f) Qualification Information as stated in Section III
ITB 11.3 (b) In accordance with ITB 12 and ITB 14, the following schedules shall be submitted with
the bid, including the priced Bill of Quantities for Unit Rate Contracts and Schedule
of Prices for lump sum contracts:
(a) Letter of Price Bid
(b) Any other document required in the BDS
11.3 (d) The Bidder shall submit with its Price Bid the following additional documents:
None
ITB 13.2 Alternative times for completion “shall not be” permitted.
If alternative times for completion are permitted, the evaluation method will be as
specified in Section III (Evaluation and Qualification Criteria).
ITB 14.6 The prices quoted by the Bidder “shall not be”subject to adjustment during the
performance of the Contract.
ITB 18.1 The bid validity period shall be: 120 days.
ITB 19.1 The Bidder shall furnish a bid security, from Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law with a minimum of NPR 750000,
which shall be valid for 30 days beyond the validity period of the bid.
Office Name:
ITB 19.2 (b)
Bank Name: Nepal Bank Ltd
Bank Address: Charikot
Account Number: 13002000000000000033
Office Code: 337012301
ITB 20.1 In addition to the original of the bid, the number of copy/ies is/are: "Not Applicable”
ITB 20.2 The written confirmation of authorization to sign on behalf of the Bidder shall
indicate:
(a) The name and description of the documentation required to demonstrate the
authority of the signatory to sign the Bid such as a Power of Attorney; and
(b) In the case of Bids submitted by an existing or intended JV, an undertaking
signed by all parties (i) stating that all parties shall be jointly and
severally liable, and (ii) nominating a Representative who shall have the
authority to conduct all business for and on behalf of any and all the parties
of the JV during the bidding process and, in the event the JV is awarded
the Contract, during contract execution.
ITB 21.1 Bidders shall have the option of submitting their bids "by electronic only".
For bid submission purposes only, the Employer’s address is:"by electronic only" at
ITB 22.1
www.bolpatra.gov.np/egp.
The Technical Bid opening shall take place at:
ITB 25.1
Address: Road Division Charikot
Date:11/19/2020
Time: 13:00 hrs
ITB 40.1 Letter of Commitment for Bank’s Undertaking for Line of Credit shall be of NRs 17.08
Million amount.
ITB 35.5 The amount of the performance security be increased by Eight (8) percent of the
quoted bid price.
39
1. Evaluation
In addition to the criteria listed in ITB 35.2 (a) - (e) the following criteria shall apply:
Note:
Use the evaluation criteria listed below as appropriate and required for the project.
V is the minimum value of a single contract as per Note (3) of 2.4.2 Specific Construction
Experience
i. Minimum requirements for combined contract(s) shall be the aggregate requirements
for each contract for which the bidder has submitted bids as follows, and N1,N2,N3,
etc. shall be different contracts:
Contract 1: N1 contracts, each of minimum value V1;
Contract 2: N2 contracts, each of minimum value V2;
Contract 3: N3 contracts, each of minimum value V3;
----etc.
and
ii. Total number of contracts is equal or less than N1 + N2 + N3 +--but the total value
of all such contracts is equal or more than N1 x V1 + N2 x V2 + N3 x V3 +---.
An alternative Completion Time, if permitted under ITB 13.2, will be evaluated as follows:
Alternative technical solutions, if permitted under ITB 13.4, will be evaluated as follows:
[Insert in bidding document: “Pursuant to ITB 31.3, the cost of all quantifiable nonmaterial
nonconformities shall be evaluated, but excluding omission of prices in the BoQ.The Employer
will make its own assessment of the cost of any nonmaterial nonconformities and omissions for
the purpose of ensuring fair comparison of bids.”]
41
2. Qualification
2.1 Eligibility
2.1.1 Nationality
Letter of
Nationality in must meet must meet must meet not
Technical Bid
accordance with requirement requirement requirement applicable
Forms
ITB sub-clause 4.2
ELI –1; ELI
–2
with
attachments
2.1.2 Conflict of Interest
Not having been must meet must meet must meet not Letter of
declared ineligible requirement requirement requirement applicable Technical Bid
by
government/DP,
as described in ITB
Sub-Clause 4.4.
Bidder required to must meet existing or must meet not Forms ELI - 1,
meet conditions of requirement intended JV requirement applicable ELI - 2, with
ITB Sub-Clause must meet attachments
4.5. requirement
2.1.5 UN Eligibility
Not having been must meet existing or must meet not Letter of
declared ineligible requirement intended JV requirement applicable Technical Bid
based on a United must meet
Nations resolution requirement
or Employer's
country law, as
described in ITB
Sub-Clause 4.8.
All pending must meet not must meet not Form LIT - 1
litigation shall be requirement applicable requirement by applicable
treated as by itself or itself or as
resolved against as partner partner to past
the Bidder and to past or or existing JV
so shall in total existing JV
not represent
more than 50
percent of the
Bidder's net
worth.
Note:
(1) The percentage should normally be within the range of 50% to 100% of the Bidder's net worth.
43
2.3 Financial Situation
Submission of audited must meet not applicable must meet not Form FIN - 1
balance sheets and requirement requirement applicable with
income statements, for attachments
the last five (5) years to
demonstrate the current
soundness of the
Bidder's financial
position. As a minimum,
a Bidder's net worth
calculated as the
difference between total
assets and total
liabilities should be
positive.
Note:
(1) The financial information provided by a Bidder should be reviewed in its entirety to allow a truly informed
judgment, and the pass-fail decision on the financial position of the Bidder should be given on this
basis. Balance sheet of the past three to five years period which shall be decided according to the
nature of the work.
Minimum average must meet must meet must meet must meet Form FIN
annual construction requirement requirement 25% 40% -2
turnover of NRs 38.43
of the of the
Millions calculated as
requirement requirement
total certified payments
received for
construction contracts
in progress or
completed, within best
three years out of last
ten fiscal years.
Only the net amount shall be calculated after deducting the amount for VAT and such amount shall be adjusted
to present value by applying wholesale price index of Nepal Rastra Bank.
2.4 Experience
Only the net amount shall be calculated after deducting the amount for VATand such amount shall be adjusted
to present value by applying wholesale price index of Nepal Rastra Bank.
The Bidder must demonstrate that it has the personnel for the key positions that meet the
following requirements:
1 B.E. in Civil
1. Engineer 5 2
Engineering
In case the bidder proposes to consider Personnel that may be spared from committed/ongoing
contracts for evaluation, the bidder shall provide details of personnel which will be spared from such
committed/ongoing contracts based on the physical progress at the date of bid submission.
The Bidder shall provide details of the proposed personnel and their experience records in the relevant
Information Forms included in Section IV (Bidding Forms).
Note:
The managerial and technical competence of a contractor is largely related to the key personnel on site. The
extent to which the Bidder should demonstrate having staff with extensive experience should be limited to
those requiring critical operational or technical skills. The qualification criteria should therefore refer to a
limited number of such key personnel, for instance, the project or contract manager and those
superintendents working under the project manager who will be responsible for major components (e.g.,
superintendents specialized in dredging, piling, tunneling, or earthworks, as required for each particular
project).
Criteria of acceptability should be based on:
(a) a minimum number of years of experience in a similar position; and
(b) a minimum number of years of experience and/or number of comparable projects carried out in a specified
number of preceding years.
(c) minimum education qualification only in case the position requires.It is appropriate to specify that certain
positions are filled by individuals who have held posts of comparable authority for, say, three years with the
Bidder, so that key staff in executive site positions have sufficient knowledge of the Bidder's
management, policy, procedures, and practices to act with confidence and authority within that
framework.
47
2.6 Equipment
The Bidder must demonstrate that it has the key equipment listed hereafter:
1. Excavator 1
2. Tipper 2
3.
4.
5.
In case the Bidder proposes to consider Equipment that may be spared from committed/ongoing
contracts for evaluation, the Bidder shall provide details of Equipment which will be spared from
committed / ongoing contracts clearly demonstrating the availability of such equipment with
respect to the physical progress of the ongoing contracts on the date of bid submission.
In case of Equipment to be leased/hired the same procedure as mentioned above shall apply.
The Bidder shall provide further details of proposed items of equipment using the relevant Form
in Section IV (Bidding Forms)
Note:
2.7Subcontractors
The experience and financial capacity of the sub-contractors shall not be added to those of the
Bidder for purposes of qualification of the Bidder.
The sub-contractors proposed shall be fully qualified for their work proposed, and meet the following
criteria:
2.7 (a) Nature of Works that can be sub contracted: Not applicable
(i) ………………………………..
(ii) ………………………………..
2) Average Annual Construction Turnover for the work being sub contracted should be at least
1.5 * V/T where V is the proposed value of sub contract and T is time in year. For contract
duration of up to 1 year, T shall be “1”.
3) Financial Resources: The sub contract must demonstrate that it has the financial resources
to meet its current contract commitment plus three months’ requirements for the sub
contracted work.
This Section contains the forms which are to be completed by the Bidder and submitted as part
of its Bid.
The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the
Bidder’s complete name and address.
Date: .........................................................
To:…………………………………………………………………………………………………….....
(a) We have examined and have no reservations to the Bidding Documents, including Addenda
issued in accordance with Instructions to Bidders (ITB) Clause 8.
(b) We offer to execute in conformity with the Bidding Documents the following Works:
(c) Our Bid consisting of the Technical Bid and the Price Bid shall be valid for a period of [insert
validity period as specified in ITB 18.1 of the BDS] days from the date fixed for the bid
submission deadline in accordance with the Bidding Documents, and it shall remain binding
upon us and may be accepted at any time before the expiration of that period.
(d) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities
from eligible countries in accordance with ITB 4.2and meet the requirements of ITB 3.4,& 3.5
(e) We are not participating, as a Bidder or as a subcontractor, in more than one Bid in this bidding
process in accordance with ITB 4.3(e), other than alternative offers submitted in accordance
with ITB 13.
(f) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part
of the contract, has not been declared ineligible by DP, under the Employer’s country laws or
official regulations or by an act of compliance with a decision of the United Nations Security
Council;
(g) We are not a government owned entity/We are a government owned entity but meet the
requirements of ITB 4.5;1
(h) We declare that, we including any subcontractors or suppliers for any part of the contract do
not have any conflict of interest in accordance with ITB 4.3 and we have not been punished for
an offense relating to the concerned profession or business.
(i) We declarethat we are solely responsible for the authenticity of the documents submitted by
us.The document and information submitted by us are true and correct. If any
document/information given is found to be concealed at a later date, we shall accept any legal
actions by the Employer.
(j) We agree to permit the Employer/DP or its representative to inspect our accounts and records
and other documents relating to the bid submission and to have them audited by auditors
appointed by the Employer.
(k) If our Bid is accepted, we commit to mobilizing key equipment and personnel in accordance
51
with the requirements set forth in Section III (Evaluation and Qualification Criteria) and our
technical proposal, or as otherwise agreed with the Employer.
(l) We are committed to submit the Letter of Commitment for Bank’s Undertaking for Line of Credit
of ……………..Millions at the time of contract agreement, if the bid is awarded to us.
Name: .................................................................................................
Signed …………………………………………………………...
Date …………………………………………………………....
The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the
Bidder’s complete name and address.
Date: .........................................................
To:…………………………………………………………………………………………………….....
(a) We have examined and have no reservations to the Bidding Documents, including Addenda
issued in accordance with Instructions to Bidders (ITB) Clause 8;
(b) We offer to execute in conformity with the Bidding Documents the following Works:
(c) The total price of our Bid, excluding any discounts offered in item (d) below is: NRs.
…………………………………………..; or when left blank is the Bid Price indicated in the Bill of
Quantities.
(d) The discounts offered and the methodology for their application
are:……………………………………………..
(e) Our bid shall be valid for a period of [insert validity period as specified in ITB 18.1] days from
the date fixed for the bid submissiondeadline in accordance with the Bidding Documents, and it
shall remain binding upon us and may be accepted at any time before the expiration of that
period;
(f) If our bid is accepted, we commit toobtain a performance security in accordance with the
Bidding Document;
(g) We have paid, or will pay the following commissions, gratuities, or fees with respect to the
bidding process or execution of the Contract:1
Name of Recipient Address Reason Amount
(h) We understand that this bid, together with your written acceptance thereof included in
yournotification of award, shall constitute a binding contract between us, until a formal contract
is prepared and executed;
(i) We understand that you are not bound to accept the lowest evaluated bid or any other bid that
you may receive; and
1
If none has been paid or is to be paid, indicate “None”.
53
(j) We declare that we are solely responsible for the authenticity of the documents submitted by
us.
(k) We agree to permit the Employer/DP or its representative to inspect our accounts and records
and other documents relating to the bid submission and to have them audited by auditors
appointed by the Employer.
Name: ..............................................................................................
Signed …………………………………………………………...
Date …………………………………………………………....
Employer's
Base Bidder's
Source Proposed
Index Value Proposed
Code of Weighting
Description and Weighting
Index* Range
Date (coefficient)**
(coefficient)
1 2 3 4 5 6
Non -
0.15 0.15
Adjustable (A)
Labor (b)
Materials (c)
Equipment
usage (d)
Total 1.00
*Normally following source of index shall apply. Public Entity shall choose applicable Index for
each item.
(a) Labor: "National Salary and Wage Rate Index"- "Construction Labor" of Nepal Rastra Bank
or rate fixed by District Rate Fixation Committee
(b) Material:"National Wholesale Price Index" - Construction Materials" of Nepal Rastra Bank
(c) Equipment usage: "National Wholesale Price Index" - Machinery and Equipment" of Nepal
Rastra Bank or "Fuel" Price fixed by Nepal Oil Corporation.
** Bidders proposed weightings should be within the range specified by the Employer in column -
5
55
Table of Price Adjustment Data
[To be used if Price Adjustment is applicable as per GCC 53.6]
** Base Price and source normally to be specified by Employer (or alternatively informed to be
proposed by bidder) in column 4 and 5.
Note:
The base prices of the construction materials shall be taken as of 30 days before the deadline for submission
of the Bid as quoted by the Bidder and verified by the Employer. For the purpose of calculation of price
adjustment, the Ex-factory price of the same source shall be taken into consideration.
Bid Security
Bank Guarantee
Bank’s Name, and Address of Issuing Branch or Office
(On Letter head of the Commercial bank or any Financial Institution eligible to issue Bank
Guarantee as per prevailing Law)
Beneficiary: .............................. name and address of Employer ………………………………
Date: ……………………………………………Bid Security No.: ..............................................
We have been informed that. …………. [insert name of the Bidder] (hereinafter called “the
Bidder”)intends to submit its bid (hereinafter called “the Bid”) to you for the execution of
…………...name of Contract . …………… under Invitation for Bids No. ……………… (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by a bid
guarantee.
At the request of the Bidder, we…………………. . name of Bank ……………….. hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . .
………...amount in figures ………………………. (. …………..amount in words ……………….)
upon receipt by us of your first demand in writing accompanied by a written statement stating that
the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn or modifies its Bid:
i) during the period of bid validity specified by the Bidder on the Letter of Technical and PriceBid,
in case of electronic submission
(ii) from the period twenty-four hours prior to bid submission deadline up to the period of bid
validity specified by the Bidder on the Letter of Technical Bid and Price Bid, in case of hard copy
submission; or
(b) does not accept the correction of errors in accordance with the Instructions to Bidders
(hereinafter “the ITB”); or
(c) changes the prices or substance of the bid while providing information pursuant to clause 27.1
of ITB; or
(d) having been notified of the acceptance of its Bid by the Employer during the period of bid
validity, (i) fails or refuses to execute the Contract Agreement, or (ii) fails or refuses to furnish
the performance security, in accordance with the ITB.
(e) is involved in fraud and corruption in accordance with the ITB
This guarantee will remain in force up to and including the date ………number…………days
after the deadline for submission of Bids as such deadline is stated in the instructions to Bidders
or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived.
Any demand in respect of this guarantee should reach the Bank not letter than the above date.
This Bank guarantee shall not be withdrawn or released merely upon return of the original guarantee
by the Bidder unless notified by you for the release of the guarantee.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 758.
. . .Bank’s seal and authorized signature(s) . . .
Note:
The bid security of ………..……………. has been counter guaranteed by the Bank ……..………..…… on
…………... ............................................... ...……..………. (Applicable for Bid Security of Foreign Banks).
57
Technical Proposal Format
Personnel
Equipment
Site Organization
Method Statement
Mobilization Schedule
Construction Schedule
Others
Personnel
Form PER - 1: Proposed Personnel
Bidders should provide the names of suitably qualified personnel to meet the specified
requirements for each of the positions listed in Section III (Evaluation and Qualification Criteria). The
data on their experience should be supplied using the Form below for each candidate.
Academic Experience
Total Work
Qualification in Similar
No. Name Position* Experience
Works
[Years]
[years]
1.
2.
3.
4.
5.
The Bidder shall provide all the information requested below. Fields with asterisk (*) shall be used
for evaluation.
Position*
Personal Information Name Date of Birth
Professional qualifications
Present employment Name of employer
Address of employer
Telephone Contact (manager/personnel officer)
Fax E-mail
Job title Years with present employer
Summarize professional experience over the last twenty years in reverse chronological order.
Indicate particular technical and managerial experience relevant to the project.
Note:
In case of e-submission the Resume of Proposed Personnel shall be submitted on notification by the Employer
as per ITB 27.
Equipment
The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet
the requirements for the key equipment listed in Section III (Evaluation and Qualification Criteria).
A separate Form shall be prepared for each item of equipment listed, or for alternative equipment
proposed by the Bidder.The Bidder shall provide all the information requested below, to the extent
possible. Fields with asterisk (*) shall be used for evaluation.
(i) For the equipment under Bidder's ownership
1.
2.
3.
4.
5.
Type of Equipment*
The following information shall be provided only for equipment not owned by the Bidder.
Fax email
the project
The Bidder shall be solely responsible for the data provided. However, this shall not
limit the right of Employer to verify the authenticity of submitted information.
Note:
In case of e-submission the “Agreements” shall be submitted on notification by the Employer as per ITB 27.1
Site Organization
Method Statement
Mobilization Schedule
Construction Schedule
Others
63
Bidder’s Qualification
To establish its qualifications to perform the contract in accordance with Section III (Evaluation
and Qualification Criteria) the Bidder shall provide the information requested in the corresponding
Information Sheets included hereunder.
Bidder's Information
constitution
mail address)
1. In case of single entity, articles of incorporation or constitution of the legal entity named
above, in accordance with ITB 4.1 and 4.2.
2. Authorization to represent the firm or JV named in above, in accordance with ITB 20.2.
3. In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.
4. In case of a government-owned entity, any additional documents not covered under 1 above
required to comply with ITB 4.5.
JV Partner's or
JV Partner's or
JV Partner's or
constitution
JV Partner's or
Pending Litigation
No pending litigation in accordance with Criteria 2.2 of Section III (Evaluation and
Qualification Criteria)
Pending litigation in accordance with Criteria 2.2 of Section III (Evaluation and Qualification
Criteria)
Value of Pending
Value of Pending Claim as a
Year Matter in Dispute
Claim in NRS Percentage on Net
Worth
Total Assets
Total Liabilities
Net Worth
Current Assets
Current Liabilities
Total Revenues
o Attached are copies of financial statements (balance sheets including all related notes, and income
statements) for the last three or above years, as indicated above, complying with the following
conditions.
o All such documents reflect the financial situation of the Bidder or partner to a JV, and not sister
or parent companies.
o Historic financial statements must be audited by a certified auditor.
o Historic financial statements must be complete, including all notes to the financial statements.
o Historic financial statements must correspond to accounting periods already completed and audited
(no statements for partial periods shall be requested or accepted).
Note:
In case of e-submission the attachments should not be uploaded but shall be submitted on
notification by the Employer as per ITB 27.1
67
Form FIN - 2: Average Annual Construction Turnover
The information supplied should be the Annual Turnover of the Bidder or each member of a JV
in terms of the amounts billed to clients for each year for work in progress or completed to NRs at
the end of the period reported.
A = Average Annual Turnover of best three years out of last ten fiscal years.
B = Annual Value of the existing commitments and works (ongoing) to be completed, calculated
from FIN-4.
A, in B, in Bid Capacity,
SN Name of Bidder Pan No.
Million Million in Million
Signature of Bidder
Procurement of Works- Single Stage Two Envelope Procedure | 69
Bidders and each partner to a JV should provide information on their current commitments on all contracts that have been awarded, or for which a letter
of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be
issued.
Current Contract Commitments ( For Calculation of B with reference of FIN-3)
Initial or Estimated Time in
Contract Value of
Employer's Contract Revised Month to Complete the
Contract Amount outstanding
Name of Name of the Contact Date(yyyy- Contract outstanding works
No. Share in % in works [In
Contract Contractor/s Address, mm) Duration (f) = (c) + (d) – Date of
(a) Millions Millions,NRS]#
Tel, Fax (c) (months) Invitation of Bid
(b) (e)
(d) (f)
1
Signature of Bidder
# The Outstanding Works means Contract Price (excluding Vat) minus Work Evaluated by Employer till the reference date.Bidder shall have to submit the relevant
documentary evidence to substantiate the facts/figures.
(e) (a)
Note 1: “B” shall be calculated as : B ( f ) x12 , If (f) is less than 12, then value of (f) shall be taken as 12.
Note 2: If Initial or Revised Contract Date is run out with respect to Date of Invitation of Bid, the Estimated Time in Month to Complete the outstanding works shall be
taken equal to 12 months.
Form EXP - 1: General Construction Experience
Each Bidder or member of a JV must fill in this form.
Description of the similarity in accordance with Criteria 2.4.2 (a) of Section III
Note :
The Employer should insert here contract
size, complexity, methods, technology, or
other characteristics as described in
Section VI (Work Requirements) against
which the bidder demonstrates similarity
in the box on the right-hand-side.
Role in Contract
Contractor Management Subcontractor
Contractor
Employer's Name
Address
Telephone/Fax
Number
E-mail
Description of the similarity in accordance with Criteria 2.4.2 (a) of Section III
Note :
The Employer should insert here production
rate(s) for the key activity (activities) subject
contract against which the bidder
demonstrates in the box on the right-hand-
side production rates achieved by him on
previous contracts.
Procurement of Works- Single Stage Two Envelope Procedure | 73
[This section contains the list of eligible countries. Select one option, either GoN Funded or
DP Funded.]
Table of Clauses
Scope of Work ..................................................................................................................... 77
Specifications ...................................................................................................................... 78
This Section contains the Specification, the Drawings, and supplementary information
that describe the Works to be procured.
Procurement of Works- Single Stage Two Envelope Procedure | 77
Scope of Work
[Motorable Prestress Bridge Construction Works]
Specifications
Notes on the Specifications
A set of precise and clear specifications is a prerequisite for Bidders to respond realistically
and competitively to the requirements of the Employer without qualifying or conditioning their
Bids. The specifications must be drafted to permit the widest possible competition and, at the
same time, present a clear statement of the required standards of workmanship, materials, and
performance of the goods and services to be procured. Only if this is done will the objectives of
economy, efficiency and fairness in procurement be realized, responsiveness of Bids be ensured,
and the subsequent task of bid evaluation facilitated. The specifications should require that all
goods and materials to be incorporated in the Works be new, unused, of the most recent or current
models, and incorporate all recent improvements in design and materials unless provided
otherwise in the Contract.
Samples of specifications from previous similar projects are useful in this respect. The use of metric
units is encouraged by the Funding Agency in case of funding assisted projects. Most specifications
are normally written specially by the Employer or Project Manager to suit the Contract Works in
hand. The available standard specification of works of Ministry of Physical Infrastructure and
Transport, DoLIDAR and Other line Ministries can be adopted for respective civil construction
works.
There are considerable advantages in standardizing General Specifications for repetitive Works
in recognized public sectors, such as highways, urban housing, irrigation, and water supply,
in the same country or region where similar conditions prevail. The General Specifications should
cover all classes of workmanship, materials, and equipment commonly involved in construction,
however it may not necessarily be adequate to be used in a particular Works Contract and may
necessitate preparation of Particular (Special) Specifications to amend and or supplement the
provision of the General Specifications to meet the requirement of the particular Works.
Care must be taken in drafting specifications to ensure that they are not restrictive. In the specification
of standards for goods, materials, and workmanship, recognized international standards should
be used as much as possible. Where other particular standards are used, whether national
standards of Nepal or other standards, the specifications should state that goods, materials, and
workmanship that meet other authoritative standards, and which ensure substantially equal or
higher quality than the standards mentioned, will also be acceptable.
Employers should decide whether technical solutions to specified parts of the Works are to be
permitted. Alternatives are appropriate in cases where obvious (and potentially less costly)
alternatives are possible to the technical solutions indicated in the Procurement Documents for
certain elements of the Works, taking into consideration the comparative specialized advantage of
potential bidders. For example:
The Employer should provide a description of the selected parts of the Works with appropriate
references to Drawings, Specifications, Bill of Quantities, and Design or Performance criteria, stating
that the alternative solutions if applicable shall be at least structurally and functionally
equivalent to the basic design parameters and specifications.
Such alternative solutions shall be accompanied by all information necessary for a complete
evaluation by the Employer, including drawings, design calculations, technical specifications,
breakdown of prices, proposed construction methodology, and other relevant details.
Procurement of Works- Single Stage Two Envelope Procedure | 79
These Notes for Preparing Specifications are intended only as information for the Employer or the
person drafting the Procurement Documents. They should not be included in the final documents.
Standard Specifications for this Contract shall be the “Standard Specifications for Road and
BridgeWorks,2073” issued under the authority of Government of Nepal, Ministry of Physical
Infrastructure&Transport, Department of Roads which could be separately purchased from the
DOR Central Laboratory, Chakupat, Lalitpur at the bidder's
own cost.
[Standard Specifications for this Contract shall be the “Standard Specifications for Road and
BridgeWorks,2073” issued under the authority of Government of Nepal, Ministry of Physical
Infrastructure & Transport, Department of Roads which could be separately purchased from the
DOR Central Laboratory, Chakupat, Lalitpur at the bidder's
own cost. ]
Procurement of Works- Single Stage Two Envelope Procedure | 81
Drawings
The Drawings for works under the contract as produced by employer will
be used and will be available in employers office in separate Volume.
Supplementary Information
NA
Procurement of Works- Single Stage Two Envelope Procedure | 83
In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient
detail to distinguish between the different classes of Works, or between Works of the same nature
carried out in different locations or in other circumstances which may give rise to different
considerations of cost. Consistent with these requirements, the layout and content of the Bill of
Quantities should be as simple and brief as possible.
Content
The Bill of Quantities should be divided generally into the following sections:
(a) Preamble;
(b) Work Items (grouped into parts);
(c) Day works Schedule;
d) Provisional Sums; and
(d) Summary.
Preamble
The Preamble should indicate the inclusiveness of the unit prices, and should state the methods
of measurement which have been adopted in the preparation of the Bill of Quantities and which
are to be used for the measurement of any part of the works.
Work Items
The items in the Bill of Quantities should be grouped into sections to distinguish between those
parts of the Works which by nature, location, access, timing, or any other special characteristics
may give rise to different methods of construction, or phasing of the Works, or considerations of
cost. General items common to all parts of the works may be grouped as a separate section in
the Bill of Quantities.
(a) A list of the various classes of labor, materials, and Constructional Plant for which basic day
work rates or prices are to be inserted by the Bidder, together with a statement of the
conditions under which the Contractor will be paid for work executed on a day work basis.
2
In lump sum contracts, delete “Bill of Quantities” and replace with “Schedule of Activities” throughout this section.
(b) Nominal quantities for each item of Day work, to be priced by each Bidder at Day work rates
as bid. The rate to be entered by the Bidder against each basic Day work item should include
the Contractor’s profit, overheads, supervision, and other charges.
Provisional Sums
Provisional Sums included and so designated in the Bill of Quantities shall be expended in
whole or in part at the direction and discretion of the Project Manager in accordance with the
Conditions of Contract.
Summary
The Summary should contain a tabulation of the separate parts of the Bill of Quantities carried
forward, with provisional sums for Day work, for physical (quantity) contingencies, and for price
contingencies (upward price adjustment) where applicable.
Procurement of Works- Single Stage Two Envelope Procedure | 85
Preamble of Bill of Quantities
A. General
1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, General and
Special Conditions of Contract, Technical Specifications, and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional, and are given
to provide a common basis for bidding. The basis of payment will be the actual quantities
of work ordered and carried out, as measured by the Contractor and verified by the Project
Manager and valued at the rates and prices bid in the priced Bill of Quantities, where
applicable, and otherwise at such rates and prices as the Project Manager may fix within the
terms of the Contract.
3. For any item for which measurement is based on records made before or during construction
the records shall be prepared and agreed between the Engineer and the Contractor. Should the
Contractor carry out such work without the prior agreement of the Engineer, the Engineer may
request the Contractor to carry out investigations to confirm the extent of the work and the
quantity of work certified for payment shall be solely at the Engineer's discretion. The cost of any
such investigation shall be borne by the Contractor.
4. The rates and prices bid in the priced Bill of Quantities shall, except as otherwise provided
under the Contract, include all construction equipment, labor, supervision, materials, erection,
maintenance, insurance, profit, taxes, and duties, together with all general risks, liabilities, and
obligations set out or implied in the Contract.
5. A rate or price shall be entered against each item in the priced Bill of Quantities, whether
quantities are stated or not. The cost of items against which the Contractor has failed to enter
a rate or price shall be deemed to be covered by other rates and prices entered in the Bill of
Quantities.
6. The whole cost of complying with the provisions of the Contract shall be included in the Items
provided in the priced Bill of Quantities, and where no Items are provided, the cost shall be
deemed to be distributed among the rates and prices entered for the related Items of Work.
7. General directions and descriptions of work and materials are not necessarily repeated nor
summarized in the Bill of Quantities. References to the relevant sections of the Contract
documentation shall be made before entering prices against each item in the priced Bill of
Quantities. The Specification Clause references where given in the item description of the Bills
of Quantities are for the convenience of bidders and generally refer to the principal relevant-
specification clause but do not necessarily represent the whole of the specification requirements
for the work required within the item. The presence of a Specification clause reference shall not
in any way reduce the Bidders obligation to complete work in accordance with all the
requirements of the Specification.
8. Provisional Sums included and so designated in the Bill of Quantities shall be expended in
whole or in part at the direction and discretion of the Project Manager in accordance with the
Conditions of Contract.
9. The method of measurement of completed work for payment shall be in accordance with the
Specifications.
10. The abbreviations and symbols used in this Bill of Quantities are:[Insert as applicable]
The estimated cost of specialized work to be carried out, or of special goods to be supplied, by
other contractors should be indicated in the relevant part of the Bill of Quantities as a particular
provisional sum with an appropriate brief description. A separate procurement procedure is
normally carried out by the Employer to select such specialized contractors. To provide an element
of competition among the Bidders in respect of any facilities, amenities, attendance, etc., to be
provided by the successful Bidder as prime Contractor for the use and convenience of the
specialist contractors, each related provisional sum should be followed by an item in the Bill of
Quantities inviting the Bidder to quote a sum for such amenities, facilities, attendance, etc.
Bill of Quantities
[Insert Bill of Quantities]
Procurement of Works- Single Stage Two Envelope Procedure | 89
1.2. Throughout the execution of the Contract, the Contractor shall comply
with the import of goods and services prohibitions in the Employer’s
country when
(a) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the
United Nations, the Borrower’s Country prohibits any import of
goods from, or any payments to, a particular country, person, or
entity. Where the borrower’s country prohibits payments to a
particular firm or for particular goods by such an act of compliance,
that firm may be excluded.
4. Contract
4.1 The Parties shall enter into a Contract Agreement within 15 days after
Agreement the Contractor receives the Letter of Acceptance, unless the Special
Conditions establish otherwise. The Contract Agreement shall be
based upon the attached Contract forms in Section X.
5. Assignment
5.1 Neither Party shall assign the whole or any part of the Contract or any
benefit or interest in or under the Contract. However, either Party
(a) may assign the whole or any part with the prior agreement of
the other Party, at the sole discretion of such other Party; and
(b) may, as security in favor of a bank or financial institution,
assign its right to any moneys due, or to become due, under
the Contract.
6.1 The Specification and Drawings shall be in the custody and care of
the Employer. Unless otherwise stated in the Contract, one copy of the
6. Care and Supply Contract and of each subsequent Drawing shall be supplied to the
of Documents Contractor, who may make or request further copies at the cost of the
Contractor.
6.2 Each of the Contractor’s Documents shall be in the custody and care
of the Contractor, unless and until taken over by the Employer. Unless
otherwise stated in the Contract, the Contractor shall supply to the
Engineer six copies of each of the Contractor’s Documents.
6.3 The Contractor shall keep, on the Site, a copy of the Contract,
publications named in the Specification, the Contractor’s Documents
(if any), the Drawings and Variations and other communications given
under the Contract. The Employer’s Personnel shall have the right of
access to all these documents at all reasonable times.
6.4 If a Party becomes aware of an error or defect in a document which
was prepared for use in executing the Works, the Party shall promptly
give notice to the other Party of such error or defect.
7. Confidential
7.1 The Contractor’s and the Employer’s Personnel shall disclose all such
Details confidential and other information as may be reasonably required in
order to verify the Contractor’s compliance with the Contract and allow
its proper implementation.
7.2 Each of them shall treat the details of the Contract as private and
confidential, except to the extent necessary to carry out their respective
obligations under the Contract or to comply with applicable Laws. Each
of them shall not publish or disclose any particulars of the Works
prepared by the other Party without the previous agreement of the
other Party. However, the Contractor shall be permitted to disclose
any publicly available information, or information otherwise required to
establish his qualifications to compete for other projects.
21. Contractor to
21.1 The Contractor shall construct and install the Works in accordance with
Construct the the Specifications and Drawings.
Works
33.Non-
34.1 The Contractor shall not make employment decisions on the basis of
discrimination and personal characteristics unrelated to inherent job requirements. The
Equal Opportunity Contractor shall base the employment relationship on the principle of
equal opportunity and fair treatment, and shall not discriminate with
respect to aspects of the employment relationship, including
recruitment and hiring, compensation (including wages and benefits),
working conditions and terms of employment, access to training,
promotion, termination of employment or retirement, and discipline. In
countries where national law provides for non-discrimination in
employment, the Contractor shall comply with national law. When
national laws are silent on nondiscrimination in employment, the
Contractor shall meet this Sub clause's requirements. Special
measures of protection or assistance to remedy past discrimination or
selection for a particular job based on the inherent requirements of the
job shall not be deemed discrimination.
B. Time Control
34. Program
34.1 Within the time stated in the SCC, after the date of the Letter of
Acceptance, the Contractor shall submit to the Project Manager for
approval a Program showing the general methods, arrangements, order,
and timing for all the activities in the Works. In the case of a lump sum
contract, the activities in the Program shall be consistent with those in
the Activity Schedule.
34.2 An update of the Program shall be a program showing the actual
progress achieved on each activity and the effect of the progress
achieved on the timing of the remaining work, including any changes to
the sequence of the activities.
34.3 The Contractor shall submit to the Project Manager for approval an
updated Program at intervals no longer than the period stated in the
SCC. If the Contractor does not submit an updated Program within
this period, the Project Manager may withhold the amount stated in the
SCC from the next payment certificate and continue to withhold this
amount until the next payment after the date on which the overdue
Program has been submitted. In the case of a lump sum contract, the
Contractor shall Provide an updated Activity Schedule within 15 days of
being instructed to by the Project Manager.
34.4 The Project Manager’s approval of the Program shall not alter the
Contractor’s obligations. The Contractor may revise the Program and
submit it to the Project Manager again at any time. A revised Program
shall show the effect of Variations and Compensation Events.
35. Extension
35.1 The Project Manager shall extend the Intended Completion Date if a
oftheIntendedCom Compensation Event occurs or a Variation is issued which makes it
pletion Date impossible for Completion to be achieved by the Intended
Completion Date without the Contractor taking steps to accelerate
the remaining work, which would cause the Contractor to incur
additional cost.
35.2 The Project Manager shall decide whether and by how much to
extend the Intended Completion Date within 21 days of the Contractor
asking the Project Manager for a decision upon the effect of a
Compensation Event or Variation and submitting full supporting
information at least 21 days prior to the intended completion date. If the
Contractor has failed to give early warning of a delay or has failed to
cooperate in dealing with a delay, the delay by this failure shall not be
considered in assessing the new Intended Completion Date.
36. Acceleration
36.1 When the Employer wants the Contractor to finish before the
Intended Completion Date, the Project Manager shall obtain priced
proposals for achieving the necessary acceleration from the Contractor.
If the Employer accepts these proposals, the Intended Completion
Date shall be adjusted accordingly and confirmed by both the Employer
and the Contractor.
36.2 If the Contractor’s priced proposals for acceleration are accepted by the
Employer, they are incorporated in the Contract Price and treated as a
Variation.
37. Delays
37.1 The Project Manager may instruct the Contractor to delay the start or
Ordered by the progress of any activity within the Works.
Project Manager
38. Management
38.1 Either the Project Manager or the Contractor may require the other to
Meetings attend a management meeting. The business of a management
meeting shall be to review the plans for remaining work and to deal with
matters raised in accordance with the early warning procedure.
38.2 The Project Manager shall record the business of management
meetings and provide copies of the record to those attending the
meeting and to the Employer. The responsibility of the parties for
actions to be taken shall be decided by the Project Manager either at
the management meeting or after the management meeting and
stated in writing to all who attended the meeting.
39. Early Warning
39.1 The Contractor shall warn the Project Manager at the earliest
opportunity of specific likely future events or circumstances that may
adversely affect the quality of the work, increase the Contract Price, or
delay the execution of the Works. The Project Manager may require the
Contractor to provide an estimate of the expected effect of the future
event or circumstance on the Contract Price and Completion Date.
The estimate shall be provided by the Contractor as soon as
reasonably possible.
39.2 The Contractor shall cooperate with the Project Manager in making
and considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in the
work and in carrying out any resulting instruction of the Project Manager.
C. Quality Control
Procurement of Works- Single Stage Two Envelope Procedure | 103
40.Identifying
40.1 The Project Manager shall check the Contractor’s work and notify the
Defects Contractor of any Defects that are found. Such checking shall not
affect the Contractor’s responsibilities. The Project Manager may
instruct the Contractor to search for a Defect and to uncover and test
any work that the Project Manager considers may have a Defect.
41. Tests
41.1 If the Project Manager instructs the Contractor to carry out a test not
specified in the Specification to check whether any work has a Defect and
the test shows that it does, the Contractor shall pay for the test and any
samples. If there is no Defect, the test shall be a Compensation Event.
42. Correction of
42.1 The Project Manager shall give notice to the Contractor of any Defects
Defects before the end of the Defects Liability Period, which begins at
Completion, and is defined in the SCC. The Defects Liability Period
shall be extended for as long as Defects remain to be corrected.
42.2 Every time notice of a Defect is given, the Contractor shall correct
the notified Defect within the length of time specified by the Project
Manager’s notice.
43.Uncorrected
43.1 If the Contractor has not corrected a Defect within the time specified
Defects in the Project Manager’s notice, the Project Manager shall assess the
cost of having the Defect corrected, and the Contractor shall pay this
amount.
D. Cost Control
44. Contract Price
44.1 In the case of a Unit Rate contract, the Bill of Quantities shall
contain priced items for the Works to be performed by the Contractor.
The Bill of Quantities is used to calculate the Contract Price. The
Contractor will be paid for the quantity of the work accomplished at the
rate in the Bill of Quantities for each item.
44.2 In the case of a lump sum contract, the Activity Schedule shall contain
the priced activities for the Works to be performed by the Contractor. The
Activity Schedule is used to monitor and control the performance of
activities on which basis the Contractor will be paid. If payment for
Materials on Site shall be made separately, the Contractor shall show
delivery of Materials to the Site separately on the Activity Schedule.
45. Changes in the
45.1 In the case of an Unit Rate contract:
Contract Price
(a) If the final quantity of the work done differs from the quantity in the
Bill of Quantities for the particular item by more than 25 percent,
provided the change exceeds 2 percent of the Initial Contract Price,
the Project Manager shall adjust the rate to allow for the change.
(b) The Project Manager shall not adjust rates from changes in
quantities if thereby the Initial Contract Price is exceeded by more
than 10 percent, except with the prior approval of the Employer.
(c) If requested by the Project Manager, the Contractor shall provide
the Project Manager with a detailed cost breakdown of any rate in
the Bill of Quantities.
45.2 In the case of a lump sum contract, the Activity Schedule shall be
amended by the Contractor to accommodate changes of Program or
method of working made at the Contractor’s own discretion. Prices in the
Activity Schedule shall not be altered when the Contractor makes such
changes to the Activity Schedule.
46. Variations
46.1 All Variations shall be included in updated Programs, and, in the case
of a lump sum contract, also in the Activity Schedule, produced by the
Contractor.
46.2 The Contractor shall provide the Project Manager with a quotation for
carrying out the Variation when requested to do so by the Project
Manager. The Project Manager shall assess the quotation, which
shall be given within seven (7) days of the request or within any
longer period stated by the Project Manager and before the Variation
is ordered.
46.3 If the Contractor’s quotation is unreasonable, the Project Manager
may order the Variation and make a change to the Contract Price,
which shall be based on the Project Manager’s own forecast of the
effects of the Variation on the Contractor’s costs.
46.4 If the Project Manager decides that the urgency of varying the work
would prevent a quotation being given and considered without
delaying the work, no quotation shall be given and the Variation shall
be treated as a Compensation Event.
46.5 The Contractor shall not be entitled to additional payment for costs that
could have been avoided by giving early warning.
46.6 In the case of an Unit Rate contract, if the work in the Variation
corresponds to an item description in the Bill of Quantities and if, in the
opinion of the Project Manager, the quantity of work above the limit
stated in GCC 45.1 or the timing of its execution do not cause the cost
per unit of quantity to change, the rate in the Bill of Quantities shall be
used to calculate the value of the Variation. If the cost per unit of quantity
changes, or if the nature or timing of the work in the Variation does not
correspond with items in the Bill of Quantities, the quotation by the
Contractor shall be in the form of new rates for the relevant items of work.
47. Cash Flow
47.1 When the Program, or, in the case of a lump sum contract, the Activity
Forecasts Schedule, is updated, the Contractor shall provide the Project
Manager with an updated cash flow forecast.
Procurement of Works- Single Stage Two Envelope Procedure | 105
48. Payment
48.1 The Contractor shall submit to the Project Manager monthly statements
Certificates of the estimated value of the work executed less the cumulative amount
certified previously.
48.2 The Project Manager shall check the Contractor’s monthly statement
and certify the amount to be paid to the Contractor within 30 days of
submission by contractor.
48.3 The value of work executed shall be determined by the Project Manager.
48.4 The value of work executed shall comprise:
(a) In the case of an Unit Rate contract, the value of the quantities
of work in the Bill of Quantities that have been completed; or
(b) In the case of a lump sum contract, the value of work executed
shall comprise the value of completed activities in the Activity
Schedule.
48.5 The value of work executed shall include the valuation of Variations
and Compensation Events.
48.6 The Project Manager may exclude any item certified in a previous
certificate or reduce the proportion of any item previously certified in
any certificate in the light of later information.
49. Payments
49.1 Payments shall be adjusted for deductions for advance payments and
retention. The Employer shall pay the Contractor the amounts certified
by the Project Manager within 30 days of the date of each certificate. If
the Employer makes a late payment, the Contractor shall be paid
interest as indicated in the SCC on the late payment in the next
payment. Interest shall be calculated from the date by which the payment
should have been made up to the date when the late payment is made.
49.3 Items of the Works for which no rate or price has been entered in BOQ
shall not be paid for by the Employer and shall be deemed covered by
other rates and prices in the Contract.
50. Compensation
50.1 The following shall be Compensation Events:
Events
(a) The Employer does not give access to a part of the Site by the Site
Possession Date pursuant to GCC 26.1.
(b) The Employer modifies the Schedule of Other Contractors in a way
that affects the work of the Contractor under the Contract.
(c) The Project Manager orders a delay or does not issue
Drawings, Specifications, or instructions required for execution of
the Works on time.
(d) The Project Manager instructs the Contractor to uncover or to carry
out additional tests upon work, which is then found to have no Defects.
(e) The Project Manager unreasonably does not approve a
subcontract to be let.
(f) Ground conditions are substantially more adverse than could
reasonably have been assumed before issuance of the Letter of
Acceptance from the information issued to bidders (including the
Site Investigation Reports), from information available publicly and
from a visual inspection of the Site.
(g) The Project Manager gives an instruction for dealing with an
unforeseen condition, caused by the Employer, or additional work
required for safety or other reasons.
(h) Other contractors, public authorities, utilities, or the Employer
does not work within the dates and other constraints stated in
the Contract, and they cause delay or extra cost to the Contractor.
(i) The advance payment is delayed.
(j) The effects on the Contractor of any of the Employer’s Risks.
(k) The Project Manager unreasonably delays issuing a Certificate of
Completion.
𝐿𝑛 𝑀𝑛 𝐸𝑛
𝑝𝑛 𝐴 𝑏 𝑐 𝑑 𝑒𝑡𝑐.
𝐿𝑜 𝑀𝑜 𝐸𝑜
Where:
pn is a price adjustment factor to be applied to the amount for the
payment of the work carried out in the subject month, determined in
accordance with Clause 49;
A is a constant, specified in the Bidding Forms- Table of Price
Adjustment data, representing the nonadjustable portion in
contractual payments;4b, c, d, etc., coefficients representing the
estimated proportion of each cost element (labor, materials, equipment
usage, etc.) in the Works or sections thereof, net of Provisional Sums,
as specified in the SCC;
Ln, Mn, En, etc., are the current cost indices or reference prices of the
cost elements for month “n,” determined pursuant to Sub-Clause 53.4,
applicable to each cost element; and
Lo, Mo, Eo, etc., are the base cost indices or reference prices
corresponding to the above cost elements at the date specified in Sub-
Clause 53.4
57.2 The Contractor is to use the advance payment only to pay for
Equipment, Plant, Materials, and mobilization expenses required
specifically for execution of the Contract. The Contractor shall
demonstrate that advance payment has been used in this way by
supplying copies of invoices or other documents to the Project
Manager.
57.3 The advance payment shall be repaid by deducting proportionate
amounts, as stated in SCC, from payments otherwise due
Contractor, following the schedule of completed percentages of the
Works on a payment basis. No account shall be taken of the advance
payment or its repayment in assessing valuations of work done,
Variations, price adjustments, Compensation Events, Bonuses, or
Liquidated Damages.
58. Securities
58.1 The Performance Security, including any additional security required
as per ITB 35.5 and ITB 40.1, shall be provided to the Employer no
later than the date specified in the Letter of Acceptance and shall be
issued in an amount specified in the SCC, by a Commercial Bank
or Financial Institution eligible to issue Bank Guarantee as per
prevailing Law in Nepal.acceptable to the Employer, and denominated
in Nepalese Rupees. The Performance Security shall be valid until a
date 30 days from the date of issue of the Defect Liability Certificate in
the case of a bank guarantee.
Any additional performance security required as per ITB 35.5 shall be
valid until a date 30 days from the date of issue of the certificate of
Completion in the case of a bank guarantee.
Any additional performance security required as per ITB 40.1 shall be
valid until a date 30 days from the date of issue of the certificate of DLP
in the case of a bank guarantee.
58.2 The performance security issued by any foreign Bank outside
Nepal must be counter guaranteed by Commercial Bank or Financial
Institution eligible to issue Bank Guarantee as per prevailing Law in
Nepal.
59. Dayworks
59.1 If applicable, the Dayworks rates in the Contractor’s Bid shall be used
for small additional amounts of work only when the Project Manager
has given written instructions in advance for additional work to be paid
for in that way.
59.2 All work to be paid for as Dayworks shall be recorded by the Contractor
on forms approved by the Project Manager. Each completed form
shall be verified and signed by the Project Manager within two days
of the work being done.
59.3 The Contractor shall be paid for Dayworks subject to obtaining signed
Dayworks forms.
60. Cost of
60.1 Loss or damage to the Works or Materials to be incorporated in the
Repairs Works between the Start Date and the end of the Defects Correction
periods shall be remedied by the Contractor at the Contractor’s cost
if the loss or damage arises from the Contractor’s acts or omissions.
F. Force Majeure
61. Definition of
61.1 In this Clause, “Force Majeure” means an exceptional event or
Force Majeure
circumstance,
(a) which is beyond a Party’s control;
(b) which such Party could not reasonably have provided against
before entering into the Contract;
(c) which, having arisen, such Party could not reasonably have
avoided or overcome; and
(d) which is not substantially attributable to the other Party.
61.2 Force Majeure may include, but is not limited to, exceptional events
or circumstances of the kind listed below, so long as conditions (a) to
(d) above are satisfied:
(a) war, hostilities (whether war be declared or not), invasion, act of
foreign enemies;
(b) rebellion, terrorism, sabotage by persons other than the
Contractor’s Personnel, revolution, insurrection, military or
usurped power, or civil war;
(c) riot, commotion, disorder, strike or lockout by persons other than
the Contractor’s Personnel;
Procurement of Works- Single Stage Two Envelope Procedure | 111
(d) munitions of war, explosive materials, ionizing radiation or
contamination by radio-activity, except as may be attributable to
the Contractor’s use of such munitions, explosives, radiation or
radio-activity; and
(e) natural catastrophes such as earthquake, hurricane, typhoon or
volcanic activity.
62. Notice of Force
62.1 If a Party is or will be prevented from performing its substantial
Majeure
obligations under the Contract by Force Majeure, then it shall give
notice to the other Party of the event or circumstances constituting the
Force Majeure and shall specify the obligations, the performance of
which is or will be prevented. The notice shall be given within 14 days
after the Party became aware, or should have become aware, of the
relevant event or circumstance constituting Force Majeure.
62.2 The Party shall, having given notice, be excused performance of its
obligations for so long as such Force Majeure prevents it from
performing them.
63.2 A Party shall give notice to the other Party when it ceases to be
affected by the Force Majeure.
64. Consequences
64.1 If the Contractor is prevented from performing its substantial
of Force Majeure
obligations under the Contract by Force Majeure of which notice has
been given under GCC 62, and suffers delay and/or incurs Cost by
reason of such Force Majeure, the Contractor shall be entitled subject
to GCC 30 to
(a) an extension of time for any such delay, if completion is or will
be delayed, under GCC35 ; and
(b) if the event or circumstance is of the kind described in sub-
paragraphs (a) to (d) of GCC 61.2 and, in the case of
subparagraphs (b) to (d), occurs in the Country, payment of any
such Cost, including the costs of rectifying or replacing the
Works and/or Goods damaged or destructed by Force Majeure,
to the extent they are not indemnified through the insurance
policy referred to in GCC 19.
64.2 After receiving this notice, the Project Manager shall proceed in
accordance with GCC 10 to agree or determine these matters.
65. Force Majeure
65.1 If any Subcontractor is entitled under any contract or agreement
Affecting
relating to the Works to relief from force majeure on terms additional
Subcontractor
to or broader than those specified in this Clause, such additional or
broader force majeure events or circumstances shall not excuse the
Contractor’s nonperformance or entitle him to relief under this Clause.
66. Optional
66.1 If the execution of substantially all the Works in progress is prevented
Termination,
for a continuous period of 90 days by reason of Force Majeure of
Payment and
which notice has been given under GCC 62, or for multiple periods
Release
which total more than 150 days due to the same notified Force
Majeure, then either Party may give to the other Party a notice of
termination of the Contract. In this event, the termination shall take
effect 7 days after the notice is given, and the Contractor shall proceed
in accordance with GCC 72.5.
66.2 Upon such termination, the Project Manager shall determine the value
of the work done and issue a Payment Certificate, which shall include
(a) the amounts payable for any work carried out for which a price
is stated in the Contract;
(b) the Cost of Plant and Materials ordered for the Works which
have been delivered to the Contractor, or of which the
Contractor is liable to accept delivery: this Plant and Materials
shall become the property of (and be at the risk of) the Employer
when paid for by the Employer, and the Contractor shall place
the same at the Employer’s disposal;
(c) other Costs or liabilities which in the circumstances were
reasonably and necessarily incurred by the Contractor in the
expectation of completing the Works;
(d) the Cost of removal of Temporary Works and Contractor’s
Equipment from the Site and the return of these items to the
Contractor’s works in his country (or to any other destination at
no greater cost); and
(e) the Cost of repatriation of the Contractor’s staff and labor
employed wholly in connection with the Works at the date of
termination.
67. Release from 67.1 Notwithstanding any other provision of this Clause, if any event or
Performance circumstance outside the control of the Parties (including, but not
limited to, Force Majeure) arises, which makes it impossible or
unlawful for either or both Parties to fulfill its or their contractual
obligations or which, under the law governing the Contract, entitles the
Parties to be released from further performance of the Contract, then
upon notice by either Party to the other Party of such event or
circumstance,
(a) the Parties shall be discharged from further performance,
without prejudice to the rights of either Party in respect of any
previous breach of the Contract; and
Procurement of Works- Single Stage Two Envelope Procedure | 113
(b) the sum payable by the Employer to the Contractor shall be the
same as would have been payable under GCC 66 if the Contract
had been terminated under GCC 66.
G. Finishing the Contract
68. Completion
68.1 The Contractor shall request the Project Manager to issue a
certificate of Completion of the Works, and the Project Manager shall do
so upon deciding that the work is completed.
68.2 In addition to the other provisions, before acceptance of the completed
works, Employer shall verify and assure that such worksare within the
set objective, quality and appropriate to operate and use.
69. Taking Over
69.1 The Employer shall take over the Site and the Works within seven
days of the Project Manager’s issuing a certificate of Completion.
70. Final Account
70.1 The Contractor shall supply the Project Manager with a detailed account
of the total amount that the Contractor considers payable under the
Contract before the end of the Defects Liability Period. The Project
Manager shall issue a Defects Liability Certificate and certify any final
payment that is due to the Contractor within 60 days of receiving the
Contractor’s account if it is correct and complete. If it is not, the
Project Manager shall issue within 60 days a schedule that states
the scope of the corrections or additions that are necessary. If the
Final Account is still unsatisfactory after it has been resubmitted, the
Project Manager shall decide on the amount payable to the Contractor
and issue a payment certificate.
71. Operating and
71.1 If “as built” Drawings and/or operating and maintenance manuals are
Maintenance required, the Contractor shall supply them by the dates stated in the
Manuals SCC.
71.2 If the Contractor does not supply the Drawings and/or manuals by the
dates stated in the SCC pursuant to GCC 71.1, or they do not receive
the Project Manager’s approval, the Project Manager shall withhold the
amount stated in the SCC from payments due to the Contractor.
72. Termination
72.1 The Employer may terminate the Contract at any time if the
contractor;
a. does not commence the work as per the Contract,
b. abandons the work without completing,
c. fails to achieve progress as per the Contract.
72.2 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract.
72.3 Fundamental breaches of Contract shall include, but shall not be limited
to, the following :
(a) The Contractor uses the advance payment for matters other than the
contractual obligations,
(b) the Contractor stops work for 30 days when no stoppage of work is shown
on the current Program and the stoppage has not been authorized by the
Project Manager;
(c) the Project Manager instructs the Contractor to delay the progress of the
Works, and the instruction is not withdrawn within 30 days;
(d) the Employer or the Contractor is made bankrupt or goes into
liquidation other than for a reconstruction or amalgamation.
(e) a payment certified by the Project Manager is not paid by the Employer
to the Contractor within 90 days of the date of the Project Manager’s
certificate;
(f) the Project Manager gives Notice that failure to correct a particular
Defect is a fundamental breach of Contract and the Contractor fails to
correct it within a reasonable period of time determined by the Project
Manager;
(g) the Project Manager gives two consecutive Notices to update the
Program and accelerate the works to ensure compliance with GCC
Sub clause 22.1 and the Contractor fails to update the Program and
demonstrate acceleration of the works within a reasonable period of
time determined by the Project Manager;
(h) the Contractor does not maintain a Security, which is required;
(i) the Contractor has delayed the completion of the Works by the number
of days for which the maximum amount of liquidated damages can be
paid, as defined in the SCC; and
(j) If the Contractor, in the judgment of the Employer has engaged in
corrupt or fraudulent practices in competing for or in executing the
Contract, pursuant to GCC 73.1.
72.4 When either party to the Contract gives notice of a breach of Contract
to the Project Manager for a cause other than those listed under GCC
72.3 above, the Project Manager shall decide whether the breach is
fundamental or not.
72.5 Notwithstanding the above, the Employer may terminate the
Contract for convenience.
72.6 If the Contract is terminated, the Contractor shall stop work
immediately, make the Site safe and secure, and leave the Site as soon
as reasonably possible.
73. Fraud and
73.1 If the Employer determines that the Contractor has engaged in corrupt,
Corruption fraudulent, collusive, coercive or obstructive practices, in competing for
or in executing the Contract, then the Employer may, after giving 15
daysnotice to the Contractor, terminate the Contractor's employment
under the Contract and expel him from the Site.
73.2 Should any employee of the Contractor be determined to have engaged
in corrupt, fraudulent, collusive, coercive, or obstructive practice during the
execution of the Works, then that employee shall be removed in
accordance with GCC Clause 15.
For the purposes of this GCC 73;
(i) “corrupt practice” is the offering, giving, receiving or soliciting,
directly or indirectly, of anything of value to influence improperly
the actions of another party.
(ii) “fraudulent practice”5 is any act or omission, including a
misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other benefit or
to avoid an obligation;
(iii) “collusive practice”6 is an arrangement between two or more
parties designed to achieve an improper purpose, including to
influence improperly the actions of another party;
(iv) “coercive practice”7 is impairing or harming, or threatening to impair
Procurement of Works- Single Stage Two Envelope Procedure | 115
or harm, directly or indirectly, any party or the property of the party
to influence improperly the actions of a party;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing
of evidence material to the investigation or making false
statements to investigators in order to materially impede a
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice;
and/or threatening, harassing or intimidating any party to
prevent it from disclosing its knowledge of matters relevant
to the investigation or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the
GON’s/DP’s inspection and audit rights provided for under
GCC28.3.
74. Black Listing
74.1 Without prejudice to any other rights of the Employer under
this Contract, GoN, Public Procurement Monitoring Office
(PPMO), on the recommendation of procuring entity, may
blacklist a Bidder for its conduct for a period of one (1) to three
(3) years on the following grounds and seriousness of the act
committed by the bidder:
(a) if it is established that the Contractor has committed
substantial defect in implementation of the contract or has not
substantially fulfilled its obligations under the contract or the
completed work is not of the specified quality as per the
contract.
(b) If convicted from a court of law in a criminal offense liable to
be disqualified for taking part in procurement contract,
(c) If it is established that the Contractor has engaged in corrupt
or fraudulent practices in competing for or in executing the
Contract.
75. Payment upon
75.1 If the Contract is terminated because of a fundamental breach of
Termination Contract by the Contractor, the Project Manager shall issue a certificate
for the value of the work done and Materials ordered less advance
payments received up to the date of the issue of the certificate.
Additional Liquidated Damages shall not apply. If the total amount due
to the Employer exceeds any payment due to the Contractor, the
difference shall be a debt payable to the Employer.
75.2 If the Contract is terminated for the Employer’s convenience or because
of a fundamental breach of Contract by the Employer, the Project
Manager shall issue a certificate for the value of the work done, Materials
ordered, the reasonable cost of removal of Equipment, repatriation of the
Contractor’s personnel employed solely on the Works, and the
Contractor’s costs of protecting and securing the Works, and less
advance payments received up to the date of the certificate.
79.3 For purposes of GCC 79.2, “origin” means the place where the
materials and equipment are mined, grown, produced, or
manufactured, and from which the services are provided. Materials
and equipment are produced when, through manufacturing,
processing, or substantial or major assembling of components, a
commercially recognized product results that differs substantially in its
basic characteristics or in purpose or utility from its components.
80. Project
80.1 The Project Manager’s duties and authorities are restricted to the
Manager’s Duties extent as stated in the SCC.
and Authorities
88 Compliance 88.1 The Contractor shall comply with all relevant ordinances, instructions
with and regulations which the Government, or other person or persons
Regulations for having due authority, may issue from time to time regarding the
Explosives handling, transportation, storage and use of explosives.
89. Permission for
89.1 The Contractor shall at all times maintain full liaison with and
Blasting inform well in advance, and obtain such permission as is required
from all Government authorities, public bodies and private parties
whatsoever concerned or affected, or likely to be concerned or affected
by blasting operation.
90. Records of
90.1 Before the beginning of the Defects Liability Period, the Contractor shall
Explosives account to the satisfaction of the Project Manager for all explosives
brought on to the Site during the execution of the Contract and
the Contractor shall remove all unused explosives from the Site on
completion of works when ordered by the Project Manager.
91.Traffic
91.1 The Contractor shall include the necessary safety procedures regarding
Diversion and pedestrian traffic diversion that is needed in execution of the works.
The Contractor shall include in his costing of works, any temporary
works or diversion that are needed during the construction period. All
traffic diversion should be designed for the safety of both the motoring
public and the men at work. It shall ensure the uninterrupted flow of
traffic and minimum inconvenience to the public during the period
concerned. As such, adequate warning signs, flagmen and other
relevant safety precautionary measures shall be provided to warn
motorists and pedestrians well ahead of the intended diversion as
directed by the Project Manager. All traffic devices used shall be
designed in accordance with the instruction of Project Manager.
Procurement of Works- Single Stage Two Envelope Procedure | 119
The following Special Conditions of Contract shall supplement the GCC. Whenever there is a conflict,
the provisions herein shall prevail over those in the GCC
Special Conditions of Contract
A. General
GCC 1.1 (v) The Intended Completion Date for the whole of the Works shall be 2078/03/15
(/ ……… from the date of agreement.)
GCC 1.1 (hh) The Start Date shall be 7 days after signing the contract.
GCC 1.1 (ll) The Works consist of Road Construction Works on Puspalal Marga -
Chanute- Banjhe - Jhule- Jiri Road
GCC 2.3(i) The following documents also form part of the Contract: N/A.
GCC 11.1 The Project Manager may or may not delegate any of his duties and
responsibilities.
GCC 19.1 The minimum insurance amounts and deductibles shall be:
1. The minimum cover for loss of or damage to the Works, Plant and
Materials is: 115% of the Contract Amount.
2. The maximum deductible for insurance of the Works and of Plant and
Materials is: Nrs. 50,000 (Fifty Thousand)
3. The minimum cover for loss or damage to Equipment is:
Replacement Cost.
4. The maximum deductible for insurance of Equipment is:Nrs. 50,000
(Fifty Thousand)
5. The minimum for insurance of other property is: Nrs.1,000,000 (One
Million) with unlimited number of occurrences
6. The maximum deductible for insurance of other property is:Nrs.
50,000 (Fifty Thousand)
7. The minimum cover for personal injury or death insurance
i. for the Contractor’s employees is that specified in the Labor act of
Nepal and
ii. for other people is:Nrs. 50,000 (Fifty Thousand)with an unlimited
number of occurrences
iii. For Employer's/Engineer's staff: NRS. 1,000,000 (One Million) per
person (Maximum 10 persons) with an unlimited number of
occurrences.
Site Investigation Reports are:
GCC 20.1
Procurement of Works- Single Stage Two Envelope Procedure | 121
the bidder shall make their own investigation and judgment with regards to
the construction site and quantity of suitable construction materials. The
employer shall have no liability for any conclusion inferred by the bidder. No
addition payment shall be made for the transportation due to the non-
availability of local construction materials.
GCC 26.1 The Site Possession Date(s) shall be: 7 days after signing the contract.
C. Time Control
GCC 34.1 The Contractor shall submit for approval a Program for the Works within 15
days from the date of the Letter of Acceptance.
D. Quality Control
GCC 42.1 The Defects Liability Period is: 365 days.
E. Cost Control
GCC 53.1 The Contract is subject to price adjustment, and the following information
regarding coefficients does apply.
The coefficients and indices for adjustment of prices in Nepalese Rupees shall
be as specified in the Table of Adjustment Data submitted by bidder together
with the Letter of Price Bid which is approved by the Project manager.
Replace the second sentence of sub-clause 53.1 by:
“If so provided, the amounts certified in each payment certificate, after deducting for
Advance Payment, shall be adjusted by applying the respective price adjustment factor
to the payment amounts due.The coefficients and indices for adjustment of prices in
Nepalese Rupees shall be as specified in the Table of Adjustment Data submitted by
bidder together with the Letter of Bid which is approved by the Project manager and
attached as Annex-1.”
If the contractor fails to complete the works within the time for completion (Initial
Completion Time), adjustment of prices thereafter shall be made using either (i) each
index or price applicable on the date 30 days prior to the expiry of the Time for
Completion (Initial Completion Time) of the works, or (ii) the current index or price,
whichever is more favorable to the employer.
GCC 53.6 Base Price of Construction Materials applicable for price adjustment shall be
as per the Table of Adjustment Data submitted by Bidder together with the Letter
of Price Bid which is approved by the Project manager.
GCC 53.7 The Price Adjustment amount shall be limited to a maximum of:
For GoN Funded: 25% of the initial Contract Amount
GCC 54.1 The proportion of payments retained is:
For GoN Funded: 5 (five) percent
GCC 55.1 The liquidated damages for the whole of the Works are 0.05 Percent of the
final Contract Price per day. The maximum amount of liquidated damages for
the whole of the Works is 10 Percent of the final Contract Price.
GCC 56.1 The Bonus for the whole of the Works is 0.05 Percent per day. NA
GCC 57.1 The Advance Payments shall be: 10% and shall be paid in two equal
installments and to the Contractor.
The Advance Payments shall be: 10(ten) percent and shall be paid in two
equal installments and to the Contractor. First installment of 5 (Five) % shall
be made to the contractor upon submission of equivalent acceptable Bank
Guarantee for advanced payment and the second installment of 5 (Five) %
shall be made after the contractor completes works that are valued at not
less than 10 (ten) % of the Contract Price upon submission of equivalent
acceptable Bank Guarantee.
GCC 57.3 Deductions from Payment Certificates will commence in the first certificate in
which the value of works executed exceeds 30% of the Contract Price.
Deduction will be at the rate of 30%1 of the respective Monthly Interim Payment
Certificate until such time as the advance payment has been repaid; provided
that the advance payment shall be completely repaid prior to the end of 80
% of the contract period at the time of agreement.
GCC 58.1 The Performance Security amount is: ………….. [Insert required percent]
i) If bid price of the bidder selected for acceptance is up to 15 (fifteen)
percent
below the approved cost estimate, the performance security amount shall be
5
(five) percent of the bid price.
ii) For the bid price of the bidder selected for acceptance is more than 15
(fifteen)
percent below of the cost estimate, the performance security amount shall
be
determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid Price) x 0.5] +
5%
of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value Added Tax
GCC 71.1 The date by which operating and maintenance manuals are required is; N/A
GCC 71.2 The date by which “as built” drawings are required is: with in 30 days of
work completion.
The amount to be withheld for failing to produce “as built” drawings and/or
Operating and maintenance manuals is: NRs.5,00,000.00
GCC 80 The Project Manager has to obtain the specific approval of the Employer for
taking any of the following actions :
a. Approving subcontracting of any part of the works under General
Conditions of Contract Clause 13;
b. Certifying additional costs determined under General Conditions of
Contract Clause 50;
c. Determining start date under General Conditions of Contract Clause 1;
d. Determining the extension of the intended Completion Date under
General Conditions of Contract Clause 35;
e. Issuing a Variation under General Conditions of Contract Clause 1 and
46, except in an emergency situation, as reasonably determined by the
Project Manager; emergency situation may be defined as the
situation when protective measures must be taken for the safety of life
or of the works or of adjoining property.
f. Adjustment of rates under General Conditions of Contract Clause 45;
Section X: Contract Forms
This Section contains forms which, once completed, will form part of the Contract. The forms for
Performance Security and Advance Payment Security, when required, shall only be completed by
the successful Bidder after contract award.
Procurement of Works- Single Stage Two Envelope Procedure | 125
Letter of Intent
[on letterhead paper of the Employer]
Title: ……………………………………………….
CC:
[Insert name and address of all other Bidders, who submitted the bid]
Date: ……………………..
You are hereby instructed to contact this office to sign the formal contract agreement within 15
days with Performance Security of NRs. ………. in accordance with the Conditions of Contract,
using for that purpose the Performance security Form included in Section X (Contract Forms) of
this Bidding Document.
Contract Agreement
THIS AGREEMENT made the ...............................day of…..between……………………. name
of the Employer ………………(hereinafter “the Employer”), of the one part, and
……………………………name of the Contractor …………………(hereinafter “the Contractor”),
of the other part:
WHEREAS the Employer desires that the Works known as ……………………….... name of the
Contract ..............................should be executed by the Contractor, and has accepted a Bid by
the Contractor for the execution and completion of these Works and the remedying of any defects
in the sum of NRs …..........…..[insert amount of contract price in words and figures including
taxes](hereinafter “the Contract Price”).
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement.This Agreement shall prevail over all other Contract documents.
(a) the Letter of Acceptance;
(b) the Letters of Technical and Price Bid;
(c) the Addenda Nos ................................... Insert addenda numbers if any ……………
(d) the Special Conditions of Contract;
(e)the List of Eligible Countries that was specified in Section V of the bidding document,
(f) the General Conditions of Contract;
(g) the Specification;
(h) the Drawings;
(i) Bill of Quantities (or Schedules of Prices for lump sum contracts), and
(j) Table of Price Adjustment Data
(k)List of Approved Subcontractors [For GoN funded project]
(l) ..................................................... ..[Specify if there are any other document]
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of Nepal on the day, month and year indicated above.
Signed by ………………………….
for and on behalf the Contractor in the presence of
Signed by…………………………..
for and on behalf of the Employer in the presence of
In accordance with GCC Sub-Clause 13.1,The following Subcontractors are approved for
carrying out the work as specified below.
Name of Value/Percentage
Description of Works
Subcontractors of subcontract
Procurement of Works- Single Stage Two Envelope Procedure | 129
Date:
Contract No:
Name of Contract :
To:
Signature Signature
Name : Name :
Designation: Designation:
Performance Security
(On letterhead paper of the Commercial Bank or Financial Institution eligible
to issue Bank Guarantee as per prevailing Law in Nepal.)
We have been informed that ... ... [insert name of the Contractor] (hereinafter called "the
Contractor") has been notified by you to sign the Contract No. ……………….. [insert reference
number of the Contract] for the execution of ……….. [insert name of contract and brief
description of Works] (hereinafter called "the Contract").
At the request of the Contractor, we...................................... . [insert name of the Bank] hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ...............[insert
name of the currency and amount in figures*] (... .......... .. insert amount in words) such sum
being payable in Nepalese Rupees, upon receipt by us of your first demand in writing accompanied
by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract,
without your needing to prove or to show grounds for your demand or the sum specified therein.
…………………………………………
Seal of Bank and Signature(s)
Note:
All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final
document.
The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the
Contract in Nepalese Rupees.
** Insert the date thirty days after the date specified for the Defect Liability Period. The Employer should note
that in the event of an extension of the time for completion of the Contract, the Employer would need to
request an extension of this guarantee from the Guarantor. Such request must be in writing and must be
made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer
might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor
agrees to a one-time extension of this guarantee for a period not to exceed [six months], in response to the
Employer’s written request for such extension, such request to be presented to the Guarantor before the
expiry of the guarantee”.
Procurement of Works- Single Stage Two Envelope Procedure | 131
We have been informed that ………………has entered into Contract No. ..... Name and Address
of Employer………………name of the Contractor……………(hereinafter called "the
Contractor")..reference number of the Contract……………dated …………… with you, for the
execution of ...contract and brief description of Works ……………. (hereinafter called "the
Contract").
At the request of the Contractor, we... ......................... . name of the Bank ………………….
hereby irrevocably undertake topay you any sum or sums not exceeding in total an amount
of………………….name of the currency and amount infigures*... ...................... .(…… amount in
words ... ....................................................................... .)upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Contractor is in breach of its obligation
under the Contract because the Contractor used the advance payment for purposes other than the
costs of mobilization in respect of the Works.
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the Contractor as indicated in copies of interim statements or payment
certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our
receipt of a copy of the interim payment certificate indicating that eighty (80) percent of the
Contract Price has been certified for payment, or on the ....... day of ......**, whichever is earlier.
Consequently, any demand for payment under thisguarantee must be received by us at this office
on or before that date.
……………………………………………………
Seal of Bank and Signature(s)
Note:
All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final document.
*The Guarantor shall insert an amount representing the amount of the advance payment in Nepalese Rupees of the
advance payment as specified in the Contract.
** Insert the date Thirty days after the expected completion date. The Employer should note that in the event of an
extension of the time for completion of the Contract, the Employer would need to request an extension of this
guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date
established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the
form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period
not to exceed [six months], in response to the Employer’s written request for such extension, such request to be presented
to the Guarantor before the expiry of the guarantee”.