Professional Documents
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(Pmbok® Guide) Sixth Edition
(Pmbok® Guide) Sixth Edition
Sixth Edition
2/12/2018 1
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INTRODUCTION
The learning objectives
Project life cycle (Section 1.2.4.1) The series of phases that a project passes through from its start to its completion.
Project phase (Section 1.2.4.2) A collection of logically related project activities that culminates in the completion of one or more deliverables.
Phase gate (Section 1.2.4.3) A review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification, or to end a program or
project.
Project management processes (Section 1.2.4.4) A systematic series of activities directed toward causing an end result where one or more inputs will be acted upon to create one or more
outputs.
Project Management Process Group(Section 1.2.4.5) A logical grouping of project management inputs, tools and techniques, and outputs .
The Project Management Process Groups include Initiating, Planning, Executing , Monitoring and Controlling, and Closing. Project Management
Process Groups are not project phases.
Project Management Knowledge Area An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices,
(Section 1.2.4.6) inputs, outputs, tools, and techniques.
Project Management Process Group and Knowledge Area Mapping
1.2.4.7 Project Management Data & Information
• A Project data are collected as a result of various processes and are shared within the project team.
The key terminology includes:
• Work performance data .
• Work performance information.
• Work performance reports.
1.2.5 Tailoring
project managers apply a project management methodology to their work
A methodology is a system of practices, techniques, procedures, and rules used by those who work in
a discipline. This definition makes it clear that this guide itself is not a methodology.
1.2.5 Tailoring
Tailoring is necessary because each project is unique; not every process, tool, technique, input, or
output identified in the PMBOK® Guide is required on every project.
1.2.6 Project Management Business Documents
Project Business Documents Definition
Project business case A documented economic feasibility study used to establish the validity of the benefits of a
selected component lacking sufficient definition and that is used as a basis for the
authorization of further project management activities.
Project benefits management plan The documented explanation defining the processes for creating, maximizing, and sustaining
the benefits provided by a project.
Project charter & project management plan The project charter is defined as a document issued by the project sponsor that formally
authorizes the existence of a project and provides the project manager with the authority to
apply organizational resources to project activities.
Project success measures Traditionally, the project management metrics of time, cost, scope, and quality have been the
most important factors in defining the success of a project.
The Environment in Which Projects Operate
OVERVIEW:
• Projects exist and operate in environments that may have an influence on them these influences can
have a favorable or unfavorable impact on the project.
• Two major categories of influences are enterprise environmental factors (EEFs) and organizational
process assets (OPAs).
Enterprise Environmental Factors
Enterprise environmental factors (EEFs) refer to conditions, not under the control of the project team, that
influence ,constrain, or direct the project. These conditions can be internal and/or external to the organization.
• Organizational process assets (OPAs) are the plans, processes, policies, procedures, and knowledge
bases specific to and used by the performing organization These assets influence the management of
the project.
Organizational Process Assets
• Projects operate within the constraints imposed by the organization through their structure and
governance framework.
• To operate effectively and efficiently, the project manager needs to understand where responsibility,
accountability, and authority reside within the organization. This understanding will help the project
manager effectively use his or her power, influence, competence, leadership, and political capabilities
to successfully complete the project.
Organizational system
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Organizational Structure Types
Project Management Office
A project management office (PMO) is an organizational structure that standardizes the project-
related governance processes and facilitates the sharing of resources, methodologies, tools, and
techniques.
A PMO may have the authority to act as an integral stakeholder and a key decision maker
throughout the life of each
Project Management Office
project in order to keep it aligned with the business objectives. The PMO may:
• Make recommendations.
• Lead knowledge transfer.
• Terminate projects.
• Take other actions, as required.
Project Management Office
A primary function of a PMO is to support project managers in a variety of ways, which may include
but are not
limited to:
Managing shared resources across all projects administered by the PMO.
Identifying and developing project management methodology, best practices, and standards.
Coaching, mentoring, training, and oversight.
The Role Of The Project Manager
• OVERVIEW
• The project manager plays a critical role in the leadership of a project team in order to achieve the
project’s objectives.
• The role of a project manager may vary from organization to organization. Ultimately, the project
management role is tailored to fit the organization in the same way that the project management
processes are tailored to fit the project.
Definition Of a Project Manager
• The role of a project manager is distinct from that of a functional manager or operations manager.
Typically, the functional manager focuses on providing management oversight for a functional or
business unit.
Definition Operations managers
• are responsible for ensuring that business operations are efficient.
• The project manager is the person assigned by the performing organization to lead the team that is
responsible for achieving the project objectives .
Project Manager Competences
• Technical project management. The knowledge, skills, and behaviors related to specific domains of project,
program, and portfolio management. The technical aspects of performing one’s role.
• Leadership. The knowledge, skills, and behaviors needed to guide, motivate, and direct a team, to help an
organization achieve its business goals.
• Strategic and business management. The knowledge of and expertise in the industry and organization that
enhanced performance and better delivers business outcomes
Qualities And Skills Of a leader
• The word management is more closely associated with directing another person to get from one point
to another using a known set of expected behaviors. In contrast
• leadership involves working with others through discussion or debate in order to guide them from one
point to another.
PERSONALITY
• Personality refers to the individual differences in characteristic patterns of thinking, feeling, and
behaving. Personality
• characteristics or traits include but are not limited to: Authentic (e.g., accepts others for what and who
they are, show open concern)
• Courteous (e.g., ability to apply appropriate behavior and etiquette)
• Creative (e.g., ability to think abstractly, to see things differently, to innovate)
• Cultural (e.g., measure of sensitivity to other cultures including values, norms, and beliefs)
PERSONALITY
• Emotional (e.g., ability to perceive emotions and the information they present and to manage them;
measure of interpersonal skills)
• Intellectual (e.g., measure of human intelligence over multiple aptitudes)
• Managerial (e.g., measure of management practice and potential)
• Political (e.g., measure of political intelligence and making things happen)
• Service-oriented (e.g., evidence of willingness to serve other people)
• Social (e.g., ability to understand and manage people)
• Systemic (e.g., drive to understand and build systems).