Subcontractor Competence / Resource Questionnaire: Commercial Services To Complete

Subcontractor Competence / Resource Questionnaire
Commercial Services to complete:
Questionnaire Sent to:
Date:
CPPLC Divison:
Telephone Number:
Countryside require all Subcontractors considered for appointment to complete the following Resource Questionnaire. Information provided on
this form will be required to demonstrate compliance with the aforementioned Regulation; therefore all information must be accurate.
There are five parts to this questionnaire. Stage 1 is information about your company and its capabilities to undertake work on our behalf.
Stages 1a, 1b, 2 and 3 are the only elements that form part of the process for your company to be recorded as an Approved Contractor on our
Approved Contractors Register. Stages 1a, 1b and 2 are about your Health & Safety arrangements and Stage 3 is about your Environmental
and Quality Assurance arrangements.
Stages 1a is only required to be completed if your company has not been pre-qualified by a member of the SSIP Forum. Countryside
require ALL Subcontractors to be a member of SMAS.
Stages 1b, 2 & 3 are required to be completed by all companies completing this questionnaire.
September 2016 Version 10
Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors
G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

Subcontractor Competence / Resource Questionnaire
Completed By: Company:
Address:
Company Contact:
Telephone:
Date:
Fax:
Email:
1. COMPANY INFORMATION
1.1. Main Trade
1.2. Other trades undertaken
1.3. Radius of working area from address
1.4. Company turnover for previous financial year
1.5. Company turnover projected for current financial
year
1.6. Number of persons employed Direct employees Self employed Total number site based Total number employed
1.7. Number of Administrative staff / Managers
1.8. Please provide a copy of your Company VAT
Registration Certificate.
REMINDER:
Have you been pre qualified by SMAS (Please see page 12 for reference) YES NO
If YES, please supply evidence,and complete stages 1b, 2 & 3 only. If NO then ALL Stages must be answered. (All Subcontractors must be a member of, or working
towards SMAS membership).

STAGE 1a ASSESSMENT
Question Details (please supply supporting relevant documentation, if additional space is required separate sheet/s may be
included)
1. HEALTH & SAFETY POLICY
1.1. If more than five people are employed by your
Company, please provide a signed current copy of
your organisation’s safety Policy statement, as
required by s.2 (3) Health and Safety at Work Act etc.
1974.
Please indicate reference to evidence.
2. ARRANGEMENTS
2.1. Please provide a clear explanation of the
arrangements which your company has made for
putting its policy into effect and for discharging your
duties under CDM 2015
3. MONITORING, AUDIT & REVIEW
3.1. Please provide details of any Management Systems

within your Company to assist with monitoring of
your procedures, for auditing them at periodic
intervals and for reviewing them on an ongoing
basis i.e. 9001, 18001, 14001.
3.2. Please provide evidence of recent monitoring and
the management response to any issues identified
in the monitoring.
4. WORKFORCE INVOLVEMENT / INFORMATION / COMMUNICATION
4.1. You should have, and implement, an established

means of consulting with your entire workforce on
health & safety matters i.e. consultation,
committees etc. Please provide details:
4.2. Please explain how you ensure that your
subcontractors have a robust procedure in place for
approving any subcontractos they in turn engage.

5. ACCIDENT REPORTING
5.1. Please provide records of all RIDDOR reportable

events for the last three years.
5.2. Please provide your procedures for reviewing /
investigating incidents and recording the action
taken as a result.
6. RISK ASSESSMENTS
6.1. Provide details of your procedures to ensure

significant risks are identified and controlled.
6.2. Provide examples of risk assessment and method
statements that have been conducted for the
activities that you undertake.
(This is to include Manual Handling Risk Assessment
and where applicable: Work at Height, Control of
Noise, Control of Vibration, COSHH, Lifting
Operations)
6.3. Please provide procedures regarding the

maintenance and inspection regime of any plant,
electrical equipment and hand tools used by your
operatives.

STAGE 1b - CPPLC SPECIFIC INFORMATION
included)
1. COMPETENCE OF HEALTH & SAFETY ADVICE
1.1. Please name the person, including their telephone
number, who is appointed to provide Health &
Safety advice to your company.
CFIOSH CMIOSH Grad IOSH Tech IOSH
1.2. Please confirm the current Professional status that
they hold FIIRSM MIIRSM AIIRSM Affiliate IIRSM
Other (specify)
1.3. Please confirm frequency of visits by the appointed

Safety Professional
(Subcontractors tendering for works that include of the high
risk activities as detailed in Appendix A; will be required to
have monthly visits by their appointed Safety Professionals) .
2. TRAINING & INFORMATION

2.1. What percentages of your employees hold a
suitable CSCS card? NB: Everyone on CPPLC sites
is required to have available for inspection their CSCS
card.
2.2. Please provide evidence that your on-site

supervisor have suitable supervisory competence to
supervise your employees whilst undertaking your
activities. Suitable qualifications include a gold
CSCS card and SSSTS qualification
2.3. Please provide numbers of employees Site Supervisors Trained First Aiders SSSTS certificated SMSTS certificated
Please include training certificates, cscs cards & training

matrix
3. DOCUMENTATION
3.1. Where applicable –provide copies of:
 Waste Carriers Registration
 NICEIC Registration
 CAPITA Gas Fitters Registration
 Asbestos Licence
3.2. Are any of your operations Sub-let to other

companies? If ‘Yes’, please provide details of your

pre-qualification for appointment of subcontractors
and your monitoring procedures, inc a previous
example of a Subcontractor assessment that you
have undertaken.
4. INSURANCE
4.1. Please provide copies of the following insurance
certificate, where applicable
 Employers Liability
 Public Liability
 Contractors All Risks
 Plant & Machinery
 Professional Indemnity
5. NOTICES & PROSECUTIONS
5.1 Have any formal notices been issued or legal

proceedings been taken against your Company by
the Health & Safety Executive / Enforcing Authority
in the last five years?. If yes please provide details
and remedial actions.
6. HEALTH & SAFETY STRUCTURE & POLICY
6.1 Please name the Director responsible for Health &

Safety in your Company.
Please include a copy of your Health & Safety Policy
6.2 If you employ 5 or less employees please sign this DECLARATION:
declaration – this MUST be signed by the Director
responbile for Health & Safety. I confirm that (Name of Company)
employs less than 5 directly employed persons and as such do not have a written Health & Safety Policy document.
I further confirm that any operation carried out by this company, on any project under the control of the Countryside
company concerned, will be conducted in such a way that it complies with the Health & Safety Policy document supplied
with this document.
I undertake to notify the Countryside company concerned of any changes to my company’s organisational structure,
which will change the validity of this declaration.
Signed: Date:
Name:
Director Responsible for Health & Safety
7. MODERN SLAVERY ACT

7.1 By tendering for this package of works you confirm DECLARATION:
that you comply with all obligations under the
Modern Slavery Act 2015. Signed: Date:
Name:
Director Responsible for Health & Safety

STAGE 2 ASSESSMENT
Question Details (please supply supporting relevant documentation, if additional space is required separate sheet/s may be included)
1. WORK EXPERIENCE DETAILS 1 2 3
Company
(Name)
Project
(Name)
Location
(Address)
Contact
Contact Numbers /
Contact Name
Contract Value
Print Name
Signed Position
Dated

STAGE 3 ASSESSMENT
included)
1. ENVIRONMENTAL
1.1. Does your company use any products that are classified [YES] or [NO]
as hazardous to health and / or the environment?
1.2. If YES, provide details of your procedures that you have in
place to dispose or recycle these products when they
become waste?
1.3. Do you operate an Environmental Management

System (EMS) to BS EN ISO 14001 or equivalent?
If “Yes” please provide details, if “No” please explain
reason.
1.4. Name the person responsible for Environmental
Management
1.5. Do you have an Environmental Policy? If “Yes”
please provide a copy, if “No” please explain reason
1.6. Is your company a member of any Environmental
Groups or Organisations such as WWF, IEMA etc?
If “Yes” please provide details.
1.7. Does your company carry out Environmental training
for your operatives? If “Yes” please provide details.
1.8. Has your company ever been prosecuted or

received notice of intended prosecution, or been
served with a Prohibition Notice or Improvement
Notice for Environmental issues by an Enforcing
Authority in the previous 5 years? If “Yes” please
provide details of the incident and actions taken to
prevent a reoccurrence.
2. QUALITY ASSURANCE
2.1. Is your company approved to a recognised Quality
Standard?
2.2. Name the person responsible for Quality Assurance
2.3. Will you permit a member of our staff to carry out an
on-site audit?

2.4. Is there a system for the control of changes to
drawing modifications & instructions? If “No” please
explain the reason.
2.5. Is there evidence of Conformity available? (Such
as Supervisory Checks, Calibration Certificate,
History of Key Stage / Quality Checks, Permits and
Method Statements, Specifications, Inspections,
Conformity Certificates). If “Yes” please provide
evidence, if “No” please explain reason.
SUBCONTRACTORS DECLARATION
I understand that if any false or incomplete information is given, it may well result in exclusion from evaluation for your company’s ‘Approved Subcontractors Register’.
I have received, read and understand the contents of your ‘Subcontractors Health, Safety & Environment Responsibilities’ and will endeavour to ensure that our operations will comply
with their requirements.
I accept that an audit (Notice given) may be carried out by Countryside Health & Safety Department.
I accept that it is my responsibility to advise your company of any revised working practices, prosecutions and any other details related to Health, Safety & Environmental, where
applicable, to companies within the Countryside Group. Also to update Public and Employers Liability Insurance details as required. Failure to do so may well result in immediate
suspension from the ‘Approved Subcontractors Register’.
Signature: Date:
Director Responsible for Health & Safety & on behalf of Environmental/Quality Department
Name:
On behalf of
Name of Company:
Please continue on a separate sheet if required

SUBCONTRACTOR COMPETENCE / RESOURCE QUESTIONNAIRE CHECK LIST
Please use the following Check List to ensure you have attached all the requested documentation. This checklist must be completed and returned with the
questionnaire ensuring that all applicable questions have also been completed.
MANDATORY ATTACHED
STAGE DESCRIPTION SSIP No SSIP YES NO N/A
accredited accreditation
1. Company Information
Company VAT Registration Certificate Y Y
SSIP Accreditation certificate or notification of approval letter Y
1a Assessment for Non SSIP Accredited Subcontractors
1.1 Signed current copy of Health & Safety policy statement IF MORE than 5 employees Y
3.2 Evidence of recent monitoring of Management Systems and any management responses / copies of Y
site inspections
4.1 Evidence of Safety Alerts etc.
5.2 Procedures for reviewing / investigating incident and resulting actions Y
6.2 Examples of Manual Handling Risk Assessment Y
6.2 Examples of Method Statement for your activities Y
6.2 Examples of Risk Assessments for your activities (Work at Height: COSHH: Noise: Vibration: Lifting Y
Ops)
6.3 Procedures for maintenance of plant maintenance Y
6.3 Procedures for inspection regimes used by your operatives: Plant / Electrical equipment / Hand tools Y
1b Stage 1 CPPLC Specific Information
2.1 / 2.2 / 2.3 Matrix of training requirements for all Supervisors, Directly and Self employed operatives Y Y
2.1 / 2.2 / 2.3 First Aider at Work certificate MANDATORY IF more than 5 employees Y Y
2.1 / 2.2 / 2.3 All relevant training certificates for all Supervisors, Directly and Self employed operatives / SSSTS Y Y
etc.
2.1 / 2.2 / 2.3 Matrix of training requirements for all Managers and Directors Y Y
2.1 / 2.2 / 2.3 All relevant training certificates for all Managers and Directors Y Y
2.1 / 2.2 / 2.3 Copies of all operatives CSCS cards (both sides) Y Y
3.1 Where applicable: Waste Carriers Registration, Exemption Certificates Y Y
3.1 Where applicable: NICEIC Registration Y Y
3.1 Where applicable: CAPITA Gas Safe Registration Y Y
3.1 Where applicable: Asbestos Removal Licence Y Y
3.2 Example of a Subcontractor Assessment MANDATORY IF any operation is sub-let Y Y
4 Evidence of Employers Liability Y Y
4 Evidence of Public Liability Y Y
4 Where applicable: Evidence of Contractors All Risks Y Y
4 Where applicable: Evidence of Plant & Machinery Y Y
4 Where applicable: Evidence of Professional Indemnity Y Y
5 Where applicable: Details of prevenatitve action Y Y
6.2 MANDATORY IF less five employees: Signed Declaration Y Y
3 Environmental & Quality Aspects
1.5 Environmental Policy Y Y
DECEMBER 2009 SUBCONTRACTOR’S H&S QUESTIONNAIRE GUIDANCE NOTES
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SUBCONTRACTOR HEALTH & SAFETY RESPONSIBILITIES
HEALTH & SAFETY
GUIDANCE FOR COMPLETION
In order for Countryside to satisfy the legal requirement imposed on us by the Construction (Design & Management) Regulations 2015 to employ
competent and resourced contractors, we request that you complete the attached questionnaire and return it, along with the requested evidence, as soon
as possible.
Your application to be included on our Approved Contractors Register will be assessed and you will be notified of the results of our assessment as soon as
possible. Once on the Approved Contractors Register, you will be invited to tender for future contracts. Your company’s Health, Safety & Environmental
performance will be monitored throughout the duration of any contracts with any Countryside Divisions. An unsatisfactory performance may result in
suspension from the Approved Contractors Register.
We have produced this questionnaire, requesting the necessary information to enable us to assess that a subcontractor is competent and resourced, with
regards to Health, Safety & Environmental, in order to manage their work activities safely on our projects.
Countryside is committed to achieving the highest possible standards of Health, Safety & Environmental and only Subcontractors who can demonstrate the
same commitment will be requested to work on our projects. Please read this guidance before completing the Questionnaire.
Part One: Standard information about your company is required, including whether a qualification through SMAS has been achieved. IF a copy of the
accreditation certificate or a notification of accreditation by SMAS is attached, then Stage 1a does not need to be completed.
Stage 1a To be completed by all Subcontractors who do NOT have proof of accreditation through SMAS in order to provide evidence that they have
sufficient competence and resources to undertake the activities likely to be tender for.
Stage 1b These are additional questions to the SMAS assessment as part of core criteria stage 1 which Countryside require to be completed for our
assessment of your competence and resources as per the criteria in Regulation 4 and Part 4 of the Construction (Design & Management)
Regulations 2015.
Stage 2 References will be taken from the information given in this stage to ensure that previous work experience is suitable for your activities and that
your health and safety performance was suitable.
Please use the checklist in this section to ensure you have completed/provided all the requested information and documentation and ensure the checklist is
returned.
REMEMBER an incomplete Questionnaire or failure to provide the requested information will result in a delay, or exclusion from, selection to our Approved
Contractors Register.
Introduction of SSIP Approach to Contractor Assessment

Example communication to Contractors from Client
Approved Contractor List – Stage 1 H&S Competence

In compliance with the Construction (Design and Management) Regulations 2015, Countryside are
required to ensure that anyone appointed or engaged to work on any construction project, is
“competent” to do so. In line with Industry guidance and following a successful pilot and feasibility
study within our New Homes & Communities Division, we are adopting the Safety Schemes in
Procurement (SSIP) ethos in order to fulfil this requirement.
SSIP was launched in May 2009 in an attempt to cut out the duplication of H&S assessments
within the construction industry. By achieving accreditation with one of the SSIP members you will
have demonstrated your core H&S competence and should not have to go through a full H&S
assessment again for a client/principal contractor (who adopts the SSIP approach as part of the
pre-qualification process) whilst your accreditation is valid, thus saving your business valuable time
and resources.
Alongside adopting the SSIP ethos, we have also taken the decision conduct Stage One of our
assessment using Safety Management Advisory Services Ltd (SMAS) who will be in contact
with you direct to explain what action is required by you in order to achieve SMAS accreditation.
SMAS will provide you with full details of what is required but in summary:
 If you currently hold a valid SMAS Worksafe certificate, you need do nothing as SMAS
will make your details available to us.
 If you have already successfully completed a H&S Assessment offered by a current SSIP
Member Scheme (full list available at www.ssip.org.uk) you will not need to complete a full
H&S questionnaire/assessment with us. You will simply need to contact SMAS to obtain
their brief verification form, confirm your current SSIP Member Scheme approval, and
provide copies of their certificate and your current Insurance documentation. Once verified
you will receive a Worksafe certificate and the Worksafe logo. There will be a small
administration fee of £25 + vat for this service.
 If you do not currently hold an up to date valid H&S scheme certificate issued by a SSIP
member you will need to gain the appropriate certification either through the SMAS
Worksafe scheme (cost £120 + vat) or one of the other SSIP member’s schemes (costs
vary).
There is still the need to complete the Countryside questionnaire but the SMAS certificate
takes you straight to stage 1B in the Health and Safety Section, removing at least 90% of the
work.
Only Contractors who have provided valid accreditation to SMAS will remain on our internal
approved contractor register and only those on the list will be invited to tender for future
work.
For those of you have already or are in the process of the changeover thank you for your co-
operation, going forward this initiative will save us all time and resource and remove duplication.
Countryside
CONTENTS
Page
GENERAL RESPONSIBILITIES 4
1. INFORMATION TO BE PROVIDED 4
1.1 Health & Safety Policy & Arrangements 4
1.2 Health & Safety Assistance 4
1.3 Insurance 5
1.4 Risk Assessments 5
1.5 Safety Method Statements 5
1.6 Certificates of Training / Skills 6
2. SITE SAFETY 6
2.1 Site Rules 6
2.2 Safety Equipment & Clothing 8
2.3 Safety Helmets, Footwear and High visibility clothing 9
2.4 Scaffolds & Access Equipment 9
2.5 Work at Height 10
2.6 Excavations 10
2.7 Underground Services & Overhead Cables 11
2.8 Electricity (General) 11
2.9 Confined Spaces 12
2.10 Plant and Machinery 12
2.11 Roadworks 13
2.12 Fire Prevention 13
2.13 Environmental Control 13
2.14 Young Persons (Under 18yrs) 14
2.15 Children on Site (Under 16yrs) 15
3. WELFARE & HEALTH 15

3.1 Welfare 15
3.2 Manual Handling 15
3.3 Hazardous Substances 15
3.4 Hand/Arm Vibration (HAV) and Whole Body Vibration (WBV) 16
3.5 Noise 16
3.6 Lead 17
4. ACCIDENTS & FIRST AID 17

4.1 Accidents & Dangerous Occurrences 17
4.2 First Aid 17
5. SAFETY INSPECTION, ENFORCEMENT & TRAINING 17

5.1 Safety Inspections & Monitoring 17
5.2 Supervisors 18
5.3 Health, Safety & Environmental Enforcement Authorities 18
5.4 Health, Safety & Environmental Training 19
5.5 Work Out of Normal Hours 19
5.6 Legislation 19
6. CARRIAGE AND DISPOSAL OF BUILDING WASTE 19
7. ADVICE & ASSISTANCE 19
GENERAL
It is a condition that all subcontractors adhere to the requirements of the Health & Safety at Work
etc. Act 1974 and any statutory re-enactment or amendments thereof, together with all relevant
Statutory Provisions and Codes of Practice and in accordance with Countryside (the Group) Health
and Safety Policy and Procedures, copies may be viewed at any Group site office.
All subcontractors must also adhere to the requirements of the Environmental Protection Act 1990
and any statutory re-enactment or amendments thereof, together with all relevant Statutory
Provisions and Codes of Practice and in accordance with the Group’s Environmental Policy and
Procedures, copies may be viewed at any Group site office.
The following notes set out in broad principle the main subjects on which the Group will require a
subcontractor to provide evidence that due allowance has been made to ensure compliance with
Health, Safety & Environmental legislation. Failure to comply may result in work being stopped
and / or contracts being undertaken by the subcontractor, being cancelled.
The Management of Health & Safety at Work Regulations 1999 and the Construction (Design and
Management) Regulations 2015 requires co-operation and co-ordination on health and safety
between contractors and / or self employed persons who share a workplace. Unless another
specific appointment is made, the Site Manager will undertake the role of Health and Safety Co-
ordinator for the site.
Subcontractors and specialist Contractors have a duty to suitably supervise their employees with
competent supervisors this includes other contractors they subcontract to, so that it is ensured that
they have a safe system of work which is suitably and sufficiently supervised.
1 INFORMATION TO BE PROVIDED
Prior to the commencement of work, the subcontractor will have provided and had approved,
the following information and/or copies of their documents, where applicable. Contractors
who have been pre-qualified by a member of the SSIP forum are not required to complete or
provide evidence for Stage 1a.
1.1 Health & Safety Policy and Arrangements
Subcontractors employing five or more persons must have a written Health & Safety Policy
and Arrangements for Health & Safety, which has to be brought to the attention of their direct
and self-employed employees.
1.2 Health & Safety Assistance
All employers must appoint one or more competent persons to assist them on Health and
Safety matters, by virtue of The Management of Health & Safety at Work Regulations 1999.
Subcontractors must provide the names, qualifications and telephone numbers of the
following persons:
a) The Director Responsible for Health and Safety

b) The Subcontractor’s Safety Officer; or the contracted safety officers / advisor who will
inspect their works, together with the expected frequency of such site visits.
c) Subcontractors will appoint and name the person responsible on site for supervising
their employees and works, these personnel are to be appropriately trained.
Countryside currently facilitate SSSTS Site Supervisors Safety Training Scheme details
can be obtained by telephoning the H&S Department: 01277 690 565.
The Subcontractor will agree to accept the authority of the Group’s Safety Officers and Site
Managers relating to all health and safety matters.
1.3 Insurance
Adequate Public Liability Insurance must be arranged.
Employers Liability Insurance must be arranged to provide a minimum cover of £5 million in

respect of claims arising out of any one occurrence.
Current copies of these Insurance Certificates or details of which, must be provided before
any work commences.
1.4 Risk Assessments
All employers and the self employed must make a suitable and sufficient assessment of the
risks to health and safety to which they or their employees (and others who may be affected)
may be exposed when at work, to comply with the requirements of the following legislation
where applicable: -
- The Management of Health and Safety at Work Regulations 1999.

- The Control of Substances Hazardous to Health Regulations 2002.(as amended)
- The Personal Protective Equipment Regulations 1992
- The Manual Handling Operations Regulations 1992
- The Control of Lead of Work Regulations 2002
- The Control of Asbestos Regulations 2012
- The Noise at Work Regulations 2005
- The Control of Vibration at Work Regulations 2005
- The Work at Height Regulations 2005
- The Health and Safety (First Aid) at Work Regulations 1981
Where a subcontractor employs five or more people, he must record the significant findings
of the assessments and all employees and others identified as being especially at risk.
Information about the findings of the subcontractor’s site specific risk assessments must be
provided before work commences to enable proper co-ordination of work and precautions
on site.
1.5 Safety Method Statements
A written site specific safety method statement will be required detailing the proposed
method of work, any temporary works or supports, the use of plant and equipment and
precautions to be taken. Any Environmental aspects, related to the site, relevant to these
risk assessments should be included.
A pack of the Site Specific Safety Method Statements and Risk Assessments must be
given to the relevant subsidiary company and / or the Health and Safety Department,
for approval before any work commences. Additional paperwork should not be
included in this pack which will be held in the Site Office for reference during the
construction activities.
Risk assessments and method statements must also include a list of persons
undertaking the work that have signed and dated, to confirm that these have been
explained and there is an understanding of the requirements of these. Where foreign
workers are employed, the Subcontractor must take steps to translate this information
and confirm Subcontractors employees understanding prior to work.
1.6 Certificates of Training / Skills
Supervisors and operatives entering site MUST have an appropriate current CSCS card for
their activities available for inspection while on site, which is also photocopied at Site
Induction.
All Subcontractors are required to have a Supervisor who is the holder of or working towards
a Gold CSCS Supervisors card all Supervisors are to have a SSSTS / SMSTS qualification,
those that have not can be booked through the Group Training Co-ordinator on
01277260000 (ext 788) or by email to [email protected]
It is a requirement of the Group that all persons intending to work on or visit their sites to
produce a copy of a CSCS card or an affiliated or amalgamated card before they can work or
visit on site. Persons in the process of obtaining such cards must provide evidence of their
registration and given six weeks grace.
In addition, evidence of training by a recognised and approved training provider must be

provided for:
- Plant operators who are in the IPAF scheme.

- Abrasive wheel mounters.
- Cartridge tool operators.
- Lift Planners and supervisors.
- Banks men and slingers.
- Woodworking machine operators (especially chainsaws, which are only to be used
on tree surgery and appropriate works with permission).
- Entry into confined spaces.
- Roads and Street Works.
- First Aiders.
2 SITE SAFETY
2.1 Site Rules
The subcontractor must ensure that he and all his employees comply with Site Rules
contained within the Construction Phase Plan and the Group’s Health, Safety, Welfare and
Environmental Procedure Manual. Specific rules may be introduced for individual sites but it
should be noted that the following rules apply to all of the Group’s sites. If a Subcontractor
requires site rules in other languages, they must request this in writing so that this can be
arranged in advance of site start. The Group have readily translated site rules in a number of
languages.
2.1.a No subcontractors are to start work on site unless their site specific risk assessments
have been produced for their tasks that they will be doing that day and that their
workforce have all been briefed and signed up to the risk assessment.
2.1.b The trained and competent subcontractor supervisor is to be identified to site

management, he is not to put men to work on their daily works until the
subcontractors supervisors daily checklist has been completed post work area
inspection, he is to ensure all his men are competent for the tasks they will perform
that day and ensure that they are adequately supervised.
2.1.c All trades are to tidy as they go on site and the subcontractor supervisors is to be
held responsible for any trade waste and material. The subcontractor supervisor is
to conduct a TBT on site tidiness, housekeeping and goodorder immediately after
the Induction, this is to be recorded and handed to the Site Manager.
2.1.d All trades must have a manual handling toolbox talk by the subcontractor supervisor
immediately after induction and a manual handling assessment of equipment has
been completed and items over 20Kg have a specific assessment with suitable
controls. Items supplied and fit that are over 20kg are to be identified to site for
inclusion in the CPP.
2.1.e All equipment to be used is operated or erected and used by competent persons and
has had daily visual inspection prior to use and recorded statutory inspections as
required, all records are to be maintained and appropriately filed.
2.1.f Approved safety helmets, safety footwear with protective toe caps and mid sole and
high visibility vests / jackets and will be worn by all persons employed on or visiting
this project.
2.1.g Full length trousers must be worn to avoid hazards such as cement burns, and skin
puncture from rebar and sharp surfaces.
2.1.h Appropriate industrial type gloves must be worn when handling material and
equipment.
2.1.i All other personal protective equipment must be worn as required by risk assessment
/ method statements applicable and appropriate to the work being undertaken.
2.1.j Scaffolders must wear safety harness (correctly) whilst at work, and sequence their
works in accordance with the NASC Guidance SG4:. All Scaffolders must work in a
protected area and use the advance guard rail system they are to clip on when
working in unprotected areas and when lifting / lowering materials. Only Red, Blue
and Gold Card scaffolders are permitted on site, Countryside do not accept Green
Card holders for scaffolders.
2.1.k The ‘bombing’ of material is strictly forbidden. Subcontractors must ensure a system
of lowering / lifting material is arranged and provided for their work activities.
2.1.l Chainsaws may only be used by forestry contractors and carpenters, by specific
agreement with the Building Manager, and in strict accordance with the procedure
laid down in Section 3.2 of Countryside’s Health, Safety, Welfare and Environmental
Procedures for Building Sites.
2.1.m Smoking should be confined to designated areas and is not permitted in any enclosed
premises such as offices, stores, welfare facilities, meeting rooms and properties
under construction. Persons wishing to smoke must leave these premises and
smoke in the open air, well clear of any flammable / combustible material. Smokers
must ensure their cigarettes are fully extinguished before returning to any of the
above premises.
2.1.n All persons must book in / out at the Site Office or Gatekeepers office to assist in the
control of persons entering the site and for accounting for persons on site in the
event of an emergency evacuation.
2.1.o All persons must be aware of the projects emergency procedures and act quickly on
discovering a fire and/or hearing the alarm
2.1.p All persons working on or visiting the site must be in possession of a CSCS or
affiliated card or provide evidence of registration with a skills organisation to obtain a
card. The card or evidence of obtaining one must be produced when requested and
a copy front and back is to be copied into the site office for inclusion in the CPP and
associated filing system.
2.1.q All injury accidents must be reported to the site first aider and details recorded in the
site Accident Book. In addition injury accidents must also be reported to your
employer and recorded in your employers Accident Book.
2.1.r Mobile phones must not be used when operating vehicles and machinery. The use
of mobile phones will be restricted to areas well clear of any construction, traffic
route and vehicle activity.
2.1.s All persons must work safely to ensure their own safety and that they do not do, or
neglect to do, anything that may affect the safety of others.
2.1.t All persons must report to the site management any unsafe condition or situation that
could result in an accident to themselves or others.
2.1.u Pedestrian access, where provided, must be used and site vehicles must not be
approached unless you can see the operator and the operator can see you and has
acknowledged your approach.
2.1.v No one must operate any vehicle, machinery or equipment unless they have been
trained and authorised to do so.
2.1.w Only 110v or battery operated portable power tools may be used on site. 110v power
should be supplied through a transformer that is PAT tested and in good condition or
an approved portable generator, electricity supplies are not to be used until tested.
2.1.x Interference with scaffolding structures will not be tolerated. Any adaptations
required must be requested through the Site Manager who will arrange for the
contracted scaffolder to carry out the work.
2.1.y Hot works, excavation works, confined space works and lifting operations will not
commence until the appropriate ‘permit to work’ form has been obtained from the
Site Manager and implemented.
2.1.z All persons will maintain their working area in a clean and orderly condition ensuring
that all waste is cleared and placed in the projects waste collection area on a daily
basis.
2.1.aa Units under construction, stores and drying rooms are not to be used for meal breaks
and under no circumstances are these premises to be used as toilets.
2.1.bb All persons will make correct use of the Welfare Facilities and help keep them clean
and tidy.
2.1.cc Use both hands when climbing a ladder. Pass or haul up tools / equipment / material.
2.1.dd Working under the influence of alcohol and/or drugs is prohibited on this project. Any
person known to be, or strongly suspected of being affected by alcohol or drugs
shall be suspended from working on the project until further enquiries have been
made and considered to establish if disciplinary action should be taken.
2.1.ee Parking is only permitted in designated areas.
2.1.ff Limit and enforce the speed limit of vehicles throughout the site.
2.2 Safety Equipment and Clothing
Personal Protective Equipment (PPE) is to be used only as a last resort when other available
measures do not reduce the risk sufficiently to avoid damage to a person’s health or safety.
Subcontractors and the self-employed are responsible for assessing and providing suitable
and appropriate PPE for themselves and their employees. In the event of a subcontractor or
self-employed failing to supply appropriate PPE when necessary, the Group reserves the
right to either:
a) To stop the work activity until the necessary PPE is provided or,
b) To supply the PPE from stock and recover the cost from the subcontractor, together
with a charge for the administration involved.
2.3 Safety Helmets, Footwear and High visibility clothing
Because there is a foreseeable risk of head injury until all external works are completed, the
Group has, in accordance with the Construction (Head Protection) Regulations 1989, made
site rules requiring that - Approved safety helmets (conforming to BS EN 397 only) will be
worn by all persons employed on or visiting the Group’s construction sites. The only
exceptions permitted are:
a) In office, welfare and show house areas.

b) In vehicle cabs that give adequate protection (operators must wear safety helmets
when out of their cabs).
c) Inside houses after plaster stage (safety helmets must be worn when leaving the
house).
d) Turban wearing Sikh’s.
Subcontractors and the self employed must provide themselves and their employees, and
others under their control, with suitable safety helmets; maintain and replace them wherever
necessary and ensure they are instructed to wear them and that they are worn correctly.
Owing to the potential risk of injury to the feet, the subcontractor shall ensure that approved
safety footwear with protective toe caps and midsole will be provided and worn by
themselves, their employees, and others under their control, whilst employed on the Group’s
sites.
As part of a sites traffic management, subcontractors are to provide and wear high visibility
yellow jackets or waistcoats at all times. Persons employed as banksman / slingers /
signallers are to wear orange high visibility jackets or waistcoats. Contractors working within
the confines of the New Roads and Street Works Act must wear appropriate high visibility
clothing.
2.4 Scaffolds and Access Equipment
The subcontractor may, at his own risk, have use of any scaffolding (not signed as
‘incomplete do not use’), ladders and other access equipment, which may be on the site
already in position. It is the Subcontractor Supervisor’s responsibility to take express steps
to satisfy himself that the scaffold or access equipment is stable and meets the statutory
requirements and is safe before such use by himself or his employees. Any defects must be
reported immediately to the Site Manager, to enable immediate corrective action to be taken.
Subcontractors (unless employed as scaffolders) are not permitted to alter or interfere with
any scaffold or other access equipment provided or erected on behalf of the Group.
Any requests for alteration or modification must be addressed to the Site Manager.
Scaffolders must comply with the NASC Guidance Note SG4. ‘Preventing Falls in
Scaffolding and Falsework’. Safety harness must be worn at all times whilst at work and
‘clipped on’ as required by SG4: and TG20:. The scaffolder’s method statement must
include the arrangements for the rescue of scaffolders suspended in their harness following a
fall. Method of erection and dismantle must consider advanced guardrails to minimise the
use of harnesses.
Scaffold contractors must also ensure that a specific, detailed method statement for the
erection and dismantling of scaffolding is provided and to include details of the system for the
raising and lowering of materials.
Subcontractors Supervisors must ensure that they or their operatives do not overload
scaffolds with materials. Quantities of materials on scaffolds should be kept to the minimum
needed for the work in progress. Stacks of materials should be kept close to scaffold
standards and must not exceed the height of the guardrail and brick guards must be
installed. Scaffold platforms must be kept free of waste materials with at least two boards
width kept clear for safe access / egress.
Throwing or dropping materials (including scaffold components) down to ground will

not be permitted, under any circumstances.
2.5 Work at Height
All subcontractors must ensure that their activities involving work at height (including the off
loading / loading of delivery vehicles) on Countryside sites will be in accordance with the
Work at Height Regulations 2005, to prevent falls by ensuring that:
 All work at height will be properly planned and organised

 All work at height will take account of weather conditions
 All involved in work at height will be trained and competent
 The place where work at height is done will be safe
 Equipment for work at height will be the most suitable and regularly inspected
 The risks from fragile surfaces will be properly controlled
 The risks of falling objects will be properly controlled
The hierarchy contained in the Work At Height Regulations is to be applied (Avoid work at
height: Prevent falls and protect from falls).
The use of step ladders and ladders will not be permitted for use as working platforms unless
the contractors risk assessment justifies their use in preference to safer systems of work at
height equipment such as tower scaffolds, podiums and mobile elevated work platforms. All
work at height equipment must be of an approved industrial standard. Domestic standard

equipment will not be permitted on this project.
Trestle platforms without means of fall protection will not be permitted for use by bricklayers
on this project. When permitted, the trestles must be fitted with suitable integral guardrails,
toe boards and secure ladder access.
Suitable equipment must be supplied for working at height in stairwells, the use of scaffold
boards are not permitted.
Temporary handrails will be provided to all open edges of stairwells prior to finished handrails
being fitted. These may be removed in order for large materials to be transported up the
stairs, but they MUST be replaced immediately.
Where the use of industrial standard proprietary ‘hop-ups’ are to used on the project, milk
crates and other improvised ‘hop-ups’ will not be permitted.
Only Class 1 Industrial BSEN131 ladders are permitted on site.
2.6 Excavations
All excavations will require suitable warning barriers erected to warn vehicle drivers and
other persons of their location, excavations must be protected by substantial barriers (i.e.
Heras fencing or tube and fitting rails) during working hours.
Excavation work must not commence until adequate and sufficient support materials /
systems are on site and all buried services are located and marked. ‘Permit to dig’ systems
are to be in place and must be fully complied with. Service drawings and suitable locating
equipment is to be used prior to breaking the surface. Any archaeological finds, habitats or
species must be located and protected from disturbance.
Excavation work should be planned so that the excavations are back-filled at the end of the
working day. Where excavations have to be left open they must be securely fenced off with
a substantial barrier such as heras fencing (road pins and tape are not adequate) and
warning signs must be displayed and lighting provided where necessary.
2.7 Underground Services and Overhead Cables
Subcontractors engaged in operations where underground cables or other services may exist
must take adequate steps to locate and protect such services. This will involve a survey of
the area using cable locating devices in addition to service drawings and hand digging to
expose the services. The line of such services must be clearly marked with appropriate
warning signs. No mechanical excavation must take place within 0.5 metres of the line
of the services, especially gas and electricity.
‘Permit to Dig’ systems are to be in use for all excavation works and must be strictly adhered
to.
No work must take place under or near overhead cables until suitable barriers or ‘goal posts’
have been placed at the appropriate distances from the cables. Mobile plant may only pass
beneath the overhead cables at the positions indicated by the goal posts and all masts, jibs
and booms or other high structures must be kept lowered whilst passing through the goal
post area.
Subcontractors must not operate any plant or equipment within the limits defined by the ‘goal
posts’ or other warning barriers except in strict accordance with an agreed written site
specific safety method statement under close supervision.
Storage of materials/spoil heaps must not take place under overhead cables or within the
confines of the barriers.
2.8 Electricity (General)
All employers and self-employed persons have a duty to take precautions against the
risk of death or personal injury from electricity, whether mains or temporary supplies; to
ensure that electrically operated equipment is safe and to operate safe systems of work with
or near electrical systems or equipment.
Generators, portable tools and equipment used on the Group’s sites must operate at 110
volts or below unless express written authorisation has been given by the Group’s Health
and Safety Department for a specific task.
All transformers, generators, extension leads, plugs and sockets must be to the appropriate
British (or European) standard for industrial use in arduous conditions.
The Group will require evidence that all portable electrical equipment brought onto its sites /
premises has been inspected and tested by a competent person and at the recommended
intervals (3 monthly for 110V).
2.9 Confined Spaces
Subcontractors must ensure that there is no hazard to health from a lack of oxygen;
presence of a suffocating, toxic or flammable atmosphere; or an actual or potentially hostile
environment before they or their employees enter any confined space such as a manhole,
sewer or deep excavation and all persons involved in entry into confined space work
will be trained and certificated.
A safe system of work must be established and implemented in accordance with an agreed
written safety method statement. It will be necessary to use test instruments to prove the
safety of the atmosphere before entry and emergency rescue equipment will also be
required.
‘Permits to Enter’ systems will also be required.
Under no circumstances is equipment such as skill saws to be used in a confined space, all
equipment driven by petrol / diesel engines are to be suitably ventilated.
2.10 Plant and Equipment
All subcontractors’ plant and equipment, including items hired by the subcontractor must
comply with the Provision and Use of Work Equipment Regulations 1998 and the Lifting
Operations and Lifting Equipment Regulations 1998. All relevant records of thorough
examination for lifting equipment and lifting accessories must be produced to the site
manager for inspection after installation and before first use on site.
All lifting operations must be planned and supervised by appointed, competent and trained
persons.
Weekly inspections of lifting equipment and other work equipment must be recorded, in the
appropriate section of the Register. Records of servicing / maintenance must be available
for inspection, upon request.
Subcontractors must not operate any plant or equipment within the limits defined by the “goal
posts” or other warning barriers except in strict accordance with an agreed written safety
method statement. Rotating amber warning lights must be fitted to all mobile plant and
used at all times whilst working on site. Audible reversing warnings must be fitted to
all mobile plant.
All plant operators must be CPCS Carded certificated and authorised for the item(s) of plant
to be operated. Operators must have a clear view when reversing or a Banksman appointed
to control the reversing. CCTV systems must be considered for reversing activities
especially on large site mobile plant.
Plant must not be left unattended with the engine running and / or keys left in the ignition.
All plant must be locked and immobilised at the end of the working day.
Subcontractors must not use the Group’s site plant without authorisation from the Site
Manager.
Chainsaws may only used in accordance with the conditions specified at 3.1(d) above.
Items of mobile plant in danger of falling over more than 90 degrees must be fitted with roll
over protection and seat belts. Where seat belts are provided operators must wear them.
Any portable fuel powered plant, such as diesel generators, should be provided with a drip
tray to place under the engine area to prevent contamination to ground and water supplies.
2.11 Roadworks
Subcontractors undertaking roadworks must ensure that warning signs, barriers, traffic
controls and lights are erected in accordance with the Department of Transport Traffic Signs
Manual, Chapter 8 ‘Traffic Safety Measures for Roadworks’ and comply with the New Roads
and Street Works Act and relevant regulations. Proof of training in New Roads and Street
Works will be required.
2.12 Fire Prevention
The Group will provide fire extinguishers in the compound and welfare facilities and in other
circumstances where employees are carrying out work, which involves a risk of fire.
Subcontractors who carry out ‘hot works’ (such as soldering, paint burning, welding etc.) or
use any other heat producing equipment must provide a sufficient number of suitable and
fully serviced fire extinguishers. The extinguisher(s) must be immediately available for use at
the place of work. In addition to extinguishers heat mats will assist in preventing fires. ‘Hot
Work’ permit systems will be required for specific fire hazard situations must be
adhered to.
Subcontractors must ensure that all flammable substances, including fuel supplies are stored
and used correctly. All combustible materials such as waste timber and shavings, paper,
cardboard and packaging, etc. are to be removed from their place of work at regular intervals
and at the end of each working day and placed in the waste skips provided.
Fires are not to be set on any of the Group’s developments, without prior executive
permission.
2.13 Environmental Control
Subcontractors must conform to the following Code of Considerate Practice as follows:

Considerate
All work is to be carried out with positive consideration to the needs if the traders and
businesses, site personnel and visitors, shoppers, the general public and the environment in
general. Special attention is to be given to the needs of those with sight, hearing and
mobility difficulties.
Environmental
Noise from construction operations and all other sources is to be kept to a minimum at all
times. Consideration should be given in the selection and use of resources – local resources
should be used wherever possible. Attention should be paid to waste management and the
avoidance of pollution – recycling of surplus materials is to be encouraged.
Cleanliness
The working site is to be kept clean and in good order at all times. Temporary safety
barriers, lights and warning signs are to be maintained in a clean and safe condition. Surplus
materials, rubbish etc. shall not be allowed to accumulate in the site or spill over on to the
surrounding environment. Dust etc. form construction operations shall be kept to a minimum.
Good Neighbours
Full and regular consultation with neighbours adjacent traders and businesses regarding
programming and site activities shall be maintained from pre-start to completion. General
information regarding the scheme for these neighbours using the area shall be provided.
Respectful
Respectable and safe standards of dress, appropriate to the weather conditions, shall be
maintained at all times. Lewd and derogatory behaviour and language should not be
tolerated under threat of severe disciplinary action. Pride in the management and
appearance of the site and the surrounding environment is to be shown at all times.
Operatives shall be instructed in dealing with the general public.
Safe
Construction operations and site vehicle movements are to be carried out with great care and
consideration for of the safety and general public, traders and as well as site personnel. No
building activity shall be a security risk to others.
Responsible
Considerate Constructors will ensure that all site personnel, specialist subcontractors, drivers
and any other persons working on the site understand and implement the obligations of this
Code and monitor their compliance with it. Countryside are registered with the Considerate
Constructors Scheme and expect all site personnel to acquaint themselves and behave
accordingly.
Accountability
Posters relating to the Scheme will be displayed around the site, giving names and telephone
numbers of staff who can be contacted in response to issues raised by the general public,
traders, shoppers and others affected by the site operations.
2.14 Young Persons ( Under 18 Years)
Young persons must not be taken into employment unless a risk assessment on their
proposed work activities has been carried out or an existing assessment has been reviewed
in order to ensure that any risk to the young persons are identified and addressed.
This company must be informed at the pre-contract stage and/or during the project of
any Young Person to be employed on site and details recorded in the Site Register.
Young Persons must be given induction training, which includes information on the hazards,
which may be encountered during their normal duties and the local arrangements for first aid.
They should specifically be warned against unsafe practices and horse play on site.
Young persons must not be employed on any of the following activities:
a) Painting of buildings with lead paint, unless employed as a Trade Apprentice.

b) Driving any vehicle, including dumpers, on site.
c) Operating cartridge tools.
d) Operating a power driven Lifting Appliance (hoist, excavator, crane, winch, etc.) nor
acting as a banksman or giving signals of the appliances.
e) Operating woodworking machines.
f) Work involved with asbestos.
g) Lone working.
There are some limited exceptions to the above prohibitions where the work is part of
formal training under direct supervision. Any subcontractor wishing to take advantage of
such exemptions must first seek agreement from the Group’s subsidiary company.
2.15 Children on Site (Under 16 Years)
Children are not permitted on the Group’s sites except for properly arranged and supervised
educational visits/work. Subcontractors and their employees are not permitted to bring their
children on site under any circumstances. Subcontractors must ensure that all necessary
precautions are taken to minimise the dangers to children arising from their work activities.
3 WELFARE AND HEALTH
3.1 Welfare
Welfare facilities to be provided by the Group and available for use by the subcontractor will
be notified at the pre-contract meeting.
Subcontractors providing their own welfare arrangements especially when starting on site,
before the Group’s facilities are established, must comply with Schedule 2 of the
Construction (Design & Management) Regulations 2015 and ensure their welfare facilities
are established at the commencement of work.
Welfare facilities provided must be maintained in a clean condition and not subjected to
abuse or misuse.
3.2 Manual Handling
Subcontractors are to be aware of the requirements of the Manual Handling Operations

Regulations 1992, which place a duty on employers and self employed persons to avoid the
need for manual handling operations which involve a risk of injury, so far as is reasonably
practicable. Where such operations cannot be avoided a suitable and sufficient risk
assessment must be undertaken and appropriate steps taken to reduce the risk of injury.
Employees must be given information about the weight and balance of the loads to be
handled. The recommended weight for a person to lift is 25kg and for repetitive activities is
20kg. All materials in excess of 20kg are to have a Manual Handling assessment.
The subcontractor will be responsible for undertaking any risk assessment (including manual
handling training) which relates to his employees and / or work under his control and for
implementing measures to reduce the risk of injury.
3.3 Hazardous Substances
Under the Control of Substances Hazardous to Health regulations 2002 (COSHH) all
employers and self employed persons have duty to undertake an assessment of the risks
created before they or their employees undertake any work which is liable to expose them to
any substance hazardous to health.
The assessment must identify the means by which the health risks are to be controlled; for
example, by using a less hazardous material, changing the method of work or introducing
specific precautions such as ventilation or enclosure of the process. The provision of
personal protective clothing or equipment to the individual worker must only be done as a
last resort when other control measures are insufficient to reduce the health risk to
acceptable levels.
The subcontractor must give information about the health risks associated with his work
activities and materials to enable full and proper co-ordination to be achieved for all people
working on site. Copies of the subcontractor’s COSHH Assessments or equivalent summary
of risks and precautions must be provided to the Site Manager. Similarly, the subcontractor
will be informed by site management of any known hazardous substances being used on
site, which may affect him or his employees and the precautions, which must be taken.
The subcontractor must ensure that his employees or any other persons under his control
are informed about health risks. They must be instructed and trained about the materials,
processes and precautions, which must be taken and given adequate supervision to
implement them correctly. Where necessary’ arrangements must be made for health
surveillance of the employees.
Diesel storage must not be within 10 metres of a water course and have appropriate spill
control measures in place.
3.4 Dust
It is vital that where there are situations that may expose individuals, groups or the general
public to harmful dusts are suitably controlled so that this risk is controlled. Dust
Suppression / Extraction or dust protection must be in place wherever the activity may
produce dust such as silica dust when cutting concrete products or dust when sanding /
cutting wooden or MDF products.
Subcontractors are to ensure that their activities that may produce such dusts have a
suitable risk assessment in place, identifying the need for dust suppression and correct
selection of RPE to be in place prior to start and for the duration of the activity.
3.5 Hand/Arm Vibration (HAV) and Whole Body Vibration (WBV)
Subcontractors have a duty to undertake an assessment, by a competent person as

specified by the Control of Vibration at Work Regulations 2005, of the risk of HAV and WBV
to their employees from work associated with the use of pneumatic tool, chainsaws, pedestal
and hand held grinders, chipping hammers and concrete vibrators, site vehicles etc. Action
must be taken to reduce exposure to vibration through the use of anti vibration tools, anti
vibration gloves and periods of use by rotation of operatives. Employees must be informed
of HAV and WBV and its symptoms and where necessary arrange health surveillance.
3.6 Noise
Subcontractors must reduce and / or maintain noise levels to the lowest levels practicably
possible. The subcontractors shall be responsible for ensuring that a noise assessment is
made by a competent person where he or any of his employees, or others in the vicinity, are
likely to be exposed to or above the Lower Exposure Action Level (a daily personal noise
exposure of 80dB(A) specified in the Control of Noise at Work Regulations 2005.
Priority must be given to reducing the noise levels but where this does not reduce the likely
exposure below the Upper Exposure Action Level – 85dB(A) suitable hearing protection must
be provided to the employees, who should receive adequate training to ensure that they are
able to use the hearing protection correctly. Ear protection zones should be clearly marked
with appropriate warning signs.
The daily exposure limit of 87dB(A) must not be exceeded, this takes into account any
reduction in exposure provided by hearing protection
There must be full compliance with any time restrictions placed on noisy operations under
environmental legislation, imposed by local Health & Environmental Authorities. Details of
the noise assessment must be provided before work commences. All plant and equipment
must be display their assessed noise level. Employees must be informed of the hazards and
risk from noise and where necessary arrange health surveillance for exposure to noise.
3.7 Lead
The subcontractor has a duty to protect themselves and their employees from the effects of
exposure to lead. Assessments must be carried out to determine whether the exposure to
lead is likely to be ‘Significant’. Employees must be informed of the risks to their health and
the precautions to be taken. Air monitoring and a programme of health surveillance may be
required where an assessment identifies a ‘Significant’ risk to health.
4 ACCIDENTS AND FIRST AID
4.1 Accidents and Dangerous Occurrences
All accidents involving injury or damage to the Subcontractor’s employees, others on site or
third parties, must be reported to the Site Manager and recorded in the site Accident Book.
Major Injuries and Dangerous Occurrences as defined in the Reporting of Injuries, Diseases
and Dangerous Occurrences Regulations 1995, must be notified via a written report on form
F2508 which must be submitted within ten days to the local HSE office. The same form must
be used to notify injuries involving an absence from work of more than three (Seven from
April 2012) days. It is the Subcontractor’s responsibility to notify the Health and Safety
Executive of incidents involving their employees and others under their contracted
control.
The Subcontractor must also inform the Site Manager of any such reportable incident
occurring on site and supply a copy of the report form F2508 or the HSE Incident Number to
the Group’s Health and Safety Department.
All reportable accidents must be fully investigated by the Subcontractors Qualified Health &
Safety Practitioner, at the earliest opportunity and a copy of the report is to be sent to
Countryside, Health & Safety Department detailing the findings, causation and action being
taken to prevent a recurrence.
Copies of the legislation including the definition of the applicable reportable injuries and
dangerous occurrences are available on each site for reference.
4.2 First Aid
A first aid box and a person trained to an approved 3 day certificate standard of competence
will usually be available during normal working hours, if so confirmed to the subcontractor at
the pre-contract meeting.
Subcontractors employing more than 5 persons must also provide an employee

trained to the level of a 3 day certificated First Aid at Work, or at least a 1 day first aid
trained Emergency First Aid at Work to satisfy the requirements of the Health and
Safety (First Aid) Regulations 1981, as amended. Subcontractors are to inform the Site
Manager of their trained appointed first aiders in order to assist in ensuring adequate
numbers of first aiders is available on the project.
5 SAFETY INSPECTIONS, ENFORCEMENT AND TRAINING
5.1 Safety Inspections and Monitoring
The Group’s Safety Department and/or Safety Consultants will visit sites and carry out safety
inspections. All Subcontractors and their employees are required to co-operate in these
inspections. They must accept the authority of the Site Manager, Safety Manager / Officer
and ensure that all defects noted are rectified and recommendations made relating to health,
safety; welfare and environmental are complied with.
The Subcontractor’s health, safety & environmental performance will be monitored

throughout a contract and Action Notices, Stop Notices or unsafe action / condition
reports will be served on subcontractors in appropriate situations which may result in
Subcontractors being suspended from tendering for future contracts for a period of
six months and / or being removed from the Groups’ Approved Sub-contactors
Register.
The Subcontractors Safety Officer and/or Safety Consultants must report to the Group’s Site
Manager before proceeding with their own inspection. Subcontractors must ensure that their
Safety Officer and / or consultant visit on a monthly basis for high risk activities such as
demolition, asbestos stripping, work at height, scaffolding, steel erection etc. and quarterly
for all other activities.
Countryside inspect all work activities at site and report using the following Key Performance
Indicators:
1. Administration
2. Work at Heights (Planning & Conduct / Fall Prevention / Protection / Fall Arrest)
3. Work at Heights – Ladders
4. Work at Height – Scaffold
5. Work at Height – Stairwells
6. Traffic Management
7. House Keeping and Good Order
8. Provisional Use Work Equipment Regs & Lifting Operation & Lifting Equipment Regs /
Electrical
9. Safe Systems
10. Emergency Arrangements
11. Welfare
12. PPE
13. Public Protection
14. Occupational Health
15. Coordination / Cooperation / Communication / Worker Engagement
16. Fuel Storage
17. Waste Management
18. Environment General & Conservation
Site Management will communicate the Group’s strategies, initiatives and campaigns,
particularly in respect of the key performance indicators, assisted by the Health & Safety
Department. Subcontractors are expected to assist in raising the standards with coordination
and cooperation.
5.2 Supervisors
Subcontractors must provide named competent supervisors, their details are to be entered
into the Construction Phase Plan and they are to hold SMSTS/SSSTS. They have a key role
to play on site as first line managers for trades to ensure that safe systems of work are
implemented and monitored for their work activities throughout the contract.
It is a policy of the Group that all Subcontractors supervisors carry out a daily safety
inspection and complete a check list for the work activity to be undertaken and the area to be
worked in, before work commences. The purpose of the safety check is to ensure that the
work area, equipment and access to and from the work area are safe. Any actual or
potential hazards identified on the checklist can then be actioned by the site management to
ensure the risks to health are removed or at least reduced for those undertaking the work,
they are eoncouraged to discuss any concerns with site management.
5.3 Health, Safety & Environmental Enforcement Authorities
The subcontractor must co-operate with any inspection or investigation being undertaken by
an Inspector from the Health and Safety executive or other Enforcing Authority.
In the event of an Enforcement Notice being served on the subcontractor, the Group’s Site
Manager and Health and Safety Department must be notified immediately. The
subcontractor must comply fully with the terms of such a Notice.
5.4 Health, Safety & Environmental Training
Subcontractors remain responsible for providing all necessary health, safety & environmental
training for their employees and other persons under their control.
All Subcontractors and their employees may, on occasions, be required to attend or carry out
on site safety ‘Tool Box Talks’ as and when required.
All Subcontractors and their employees must undergo Health, Safety & Environmental
Induction training prior to commencing work on the Group’s developments. In addition, all
persons inducted will be given a ‘Safety Aware’ sticker to be displayed on their safety helmet.
5.5 Work out of Normal Hours
Subcontractors are not permitted to work on the Group’s developments out of normal
working hours without authorisation from the appropriate Building Manager, who will
ensure that adequate safety supervision and first aid arrangements are provided.
5.6 Legislation
It is the duty of the subcontractor to have a working knowledge of the relevant Health, Safety
& Environmental legislation and to take account of it in the planning and execution of his
work.
6 CARRIAGE AND DISPOSAL OF BUILDING WASTE
Subcontractors whose work requires them to transport building waste from the Group’s sites
must comply with the requirements of the Site Waste Management Plan, Waste
Management Licensing Regulations 1994, Hazardous Waste Regulations 2005 and all other
relevant legislation relating to the carriage and disposal of waste.
Subcontractors who use their own vehicles to carry waste materials must be registered
waste carriers and provide a copy of their registration certificate to the Site Manager. They
must ensure that properly completed Transfer Notes are used to identify the movement of
waste from the site to a licensed disposal site.
The penalty for carriage of building waste by non-registered persons or companies may
include seizure of the vehicle involved, in addition to a heavy fine.
7 ADVICE & ASSISTANCE
Any Subcontractor requiring further information, advice or assistance in complying with these
requirements should contact the Group Health & Safety Department on 01277 690565.

Subcontractor Competence / Resource Questionnaire: Commercial Services To Complete

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Subcontractor Competence / Resource Questionnaire: Commercial Services To Complete

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Subcontractor Competence / Resource Questionnaire

Commercial Services to complete:

Questionnaire Sent to:

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

3.1. Please provide details of any Management Systems

4.1. You should have, and implement, an established

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

5.1. Please provide records of all RIDDOR reportable

6.1. Provide details of your procedures to ensure

6.3. Please provide procedures regarding the

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

1.3. Please confirm frequency of visits by the appointed

2. TRAINING & INFORMATION

2.2. Please provide evidence that your on-site

Please include training certificates, cscs cards & training

3.2. Are any of your operations Sub-let to other

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

5.1 Have any formal notices been issued or legal

6.1 Please name the Director responsible for Health &

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

1.3. Do you operate an Environmental Management

1.8. Has your company ever been prosecuted or

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

Please continue on a separate sheet if required

September 2016 Version 10

Health, Safety, Welfare & Environmental Forms 200-4 Questionnaire Subcontractors

G:\HAS\Forms & General Administration\New ISO Folder\Forms\700 series - Site\702 - Subcontractors

DECEMBER 2009 SUBCONTRACTOR’S H&S QUESTIONNAIRE GUIDANCE NOTES

GUIDANCE FOR COMPLETION

DECEMBER 2009 SUBCONTRACTOR’S H&S QUESTIONNAIRE GUIDANCE NOTES

Introduction of SSIP Approach to Contractor Assessment

Approved Contractor List – Stage 1 H&S Competence

DECEMBER 2009 SUBCONTRACTOR’S H&S QUESTIONNAIRE GUIDANCE NOTES

3. WELFARE & HEALTH 15

4. ACCIDENTS & FIRST AID 17

5. SAFETY INSPECTION, ENFORCEMENT & TRAINING 17

6. CARRIAGE AND DISPOSAL OF BUILDING WASTE 19

7. ADVICE & ASSISTANCE 19

DECEMBER 2009 SUBCONTRACTOR’S H&S QUESTIONNAIRE GUIDANCE NOTES

1.1 Health & Safety Policy and Arrangements

1.2 Health & Safety Assistance