Chapter Three Foundation of Group Behavior: 1.1. Defining and Classifying Team And/or Group
Chapter Three Foundation of Group Behavior: 1.1. Defining and Classifying Team And/or Group
First, groups have a function—they serve a purpose. People do not simply come together. People
come together to accomplish something.
Second, groups have structure. Groups must be organized to pursue their functions effectively.
Some groups, such as task forces, have formal structures. These groups exist as legitimate,
documented subunits of larger organizations. Their structures exist on paper in the form of
charters or handbooks. Other groups, such as study groups, are informal. These groups exist only
in the minds of their members, who may know the group's structure only implicitly.
In either case, there must be rules that govern the conduct of group members.
Each member of the group must have tasks or duties to perform in the service of the group's
function, or the group may find that there are too many cooks in the kitchen.
Types of Groups
Work groups can be formal or informal. Formal work groups are established to achieve
organizational goals. Managers form a product quality committee to handle health and safety
concerns in a manufacturing organization. Informal work groups emerge naturally when group
members perceive that a group can achieve goals or meet their needs. Coworkers eat lunch each
day to satisfy needs for affiliation and friendship.
Formal work groups include command groups, task forces, teams, and self-managed work teams.
A command group is a collection of subordinates who report to the same supervisor. Command
groups are based on formal reporting relationships and often consist of departments.
1. Formal Group
Formal group is designated work group defined by the organizational structure. It is collection of
employees who work together to contribute towards achievement of organizational objective.
Formal groups are formed based on the work and human resources required by skill, knowledge
and experience to achieve organizational task. In a manufacturing unit, the organizational task is
sub divided into groups and teams. Each group is composed of various members based on the
human resource requirement. The members of the group report to a designated leader. They
interact with each other on official level.
A. Command Group: It is formed to carry out a specific task. There is a leader in a group who is
also designated by the organization. He receives orders from his superior and reports to him
about group activities and performance. A task group is made up of individuals from across the
functional areas. They work together to complete a job/task. Task group boundaries are not
limited to its hierarchical superior. Once the task is complete the group members fall back to
their respective parent groups/units.
2. Informal Groups
Informal groups are groups that are not formally organized in the work system to get the job
done but develop on their own randomly at workplaces because of common interest and mutual
liking of the group members. For example members of production department, body
manufacturing department, HR department members and few individual from finance dept may
form a friendship group. This development takes place because of the interaction they have with
each other during the official work. Members from within one group or members from different
departments or even an organization can form an informal group.
Types of Teams
There are hundreds of types of teams. Among the most common are work teams, parallel teams,
project teams, and management teams.
Parallel Teams: Parallel teams literally work parallel to the organization, performing problem-
solving and improvement-oriented tasks that the regular organization is not equipped or
structured to handle. Often referred to as task forces or quality improvement teams, parallel
teams include people from across functions or work units. They typically have limited authority
and can make recommendations only to individuals higher in the organizational hierarchy.
Project Teams: Project teams exist for relatively short periods of time for the purpose of
producing a one-time product or service. Often, project teams consist of individuals from
different and diverse disciplines or functions so as to increase the range of specialized knowledge
and, consequently, chance of success. In developing a new product, for example, team members
might include operations specialists, financial analysts, and engineers. Once the product is
produced, team members either return to their original unit or move on to a new project.
Management Teams: Management teams coordinate collective output by managing and
providing direction to the interdependent subunits they are responsible for. In a car
manufacturing facility, for example, such a team would manage the production of an entire car.
At the top of the organization, the executive management team manages the firm's overall
performance and provides strategic direction. In increasingly complex and rapidly changing
environments, top management teams (TMTs) are becoming common. Among their strengths are
the members' extensive experience and expertise and their willingness to share in the
responsibility for the success of the organization.
1.2. Why Do People Join Groups?
What are individuals hoping to obtain through groups that they could not obtain alone? The
reasons people join groups fall into two general categories—group membership as means and
group membership as ends:
Means: As we noted in the Introduction of this module, one important reason people come
together and form groups (and join those groups into organizations) is that groups can be an
important means to accomplishing desired outcomes. In particular, groups can enhance
individual effectiveness and efficiency. Groups enable individuals to pool their resources and
increase their individual productivity by taking advantage of economies of scale.
Ends: Individuals also join groups because group interactions can be desirable outcomes (or
ends) in and of themselves. A student may join a study group to improve his or her grades, but
the interaction of the study group also provides an intimate social circle with which to
commiserate when the demands of the classroom become overwhelming. Group interaction itself
provides important rewards.
1.3. Stages of Group Development
The rules and roles that structure group interaction do not simply exist. Groups must evolve and
develop rules and roles over time. Many theories have been offered to explain how groups
develop. We will examine the five-stage perspective model as depicted in figure below.
Two important points should be kept in mind when considering the stages of group development.
First, groups sometimes move back and forth among these stages. As noted earlier, it is not
unusual for a group to find that all of its conflicts were not settled initially. In such cases, a
second or even third phase of differentiation may occur, until critical conflicts are ironed out.
Second, the transitions from one stage to the next may not be obvious to the group members
themselves. In fact, much of the negotiation of roles and rules may be quite implicit.
Forming: When groups first come together, the members must get acquainted as well as
determine the basis for group membership. Forming includes learning the traits and strengths of
each member as well as what distinguishes a member from a nonmember. If participation in the
group is voluntary, individuals decide during formation if membership is necessary or whether
this group is likely to fulfill their needs. Preliminary identification of a leader usually occurs at
this stage as well.
Storming: When group members have had an opportunity to assess the human resources
available in a group, several battles must be fought; this is the storming stage. First, the group
must decide what its goals and priorities will be. A study group might ask whether its only
purpose is to study or whether it should fulfill an important social function as well. If the group
is to have a social function, as well as a study function, how will these two goals be reconciled?
Are there other functions? Can the group fulfill its functions without creating problems for its
members?
The second battle arises because the group must structure interactions to ensure effective
functioning. It becomes important to determine who will fulfill which roles. Disagreements that
are not handled now typically force the group back to this stage later in its development.
Norming: After group functions have been (at least tentatively) decided on and roles have been
assigned, the tone of the interactions changes. Group members are working toward a common
purpose, and the group has identified the human resources it needs to fulfill that purpose. During
the norming stage, the group members define a set of rules and roles to coordinate group
interactions and make pursuit of the goals effective.
Performing: After a group has identified its rules and roles, it has a structure within which to
pursue its goals, and the group has reached maturity. If further conflicts surface the structure
(roles and rules) should lead to non disruptive resolution of the conflicts. This is the performing
stage.
Adjourning: Some time after a group has reached maturity; it may make sense for the group to
disband, or adjourning. Some groups adjourn because their time is up; a CEO-advisory group,
for instance, disbands when the CEO's term of office expires, or when the CEO quits or is fired.
Groups may also choose to adjourn because they have outlived their usefulness—for example, if
the group has lost critical members or found a solution to the problem it was convened to address
(or even has realized that there is no solution). Finally, a group may adjourn prematurely if it
fails to develop adequately—for instance, if it cannot manage conflicts.
Example of Synergy
• The social facilitation effect can either enhance group productivity (synergy) or restrict it
(process loss):
• The performance of simple, routine tasks tends to be speeded up and improved by the presence
of other people (synergy)
• When tasks are complex and require closer attention, the presence of other people will hurt
performance (process loss)
Process Losses
• Production blocking occurs when people get in each other’s way as they try to perform a task
• Group-maintenance roles must be filled in order to smooth group relations, but these roles
divert time and effort from producing and thus cause process loss
• Social loafing or free riding occurs when a group member decides to loaf, hoping that
someone else will pick up the slack (usually occurs when group rewards are shared equally,
without regard to individual performance)
Social loafing
In groups, individual performance is difficult to identify. There is a strong potential for social
loafing, the tendency to exert less effort in a group. Social loafing can impact work-group
effectiveness.
Social loafing occurs because workers feel that high-level performance goes unrewarded. This
occurs because individual performance goes unidentified, and low-level performance goes
unpunished. Motivation theories suggest that performance is high when outcomes are based on
individual performance. Workers in a group believe that their efforts are unimportant and that
others can do the work.
Social loafing results in performance below the group potential. Lack of motivation makes some
workers exert less effort than if they worked individually. Social loafing by one leads to reduced
effort by others. The sucker effect occurs when members, not inclined to social loafing, reduce
efforts because they refuse to become the “suckers” of social loafers. This reflects the equity
theory of motivation; inequity leads to restoring equity by changing inputs or outcomes.
When individual performance cannot be separated, managers can make each individual feel that
contribution to the group is valuable. A manager can remind each member of unique
contributions and indicate when group success or failure hinges on individual efforts. Managers
can remind members that their selection hinged on their unique contributions. Keeping the group
as small as possible reduces social loafing. If process losses increase with group size, managers
should reduce size by dividing the work into two groups. Group members will no longer perceive
their efforts as unidentifiable or unnecessary.
1.5. The Behavior /Structure of Group Interaction
From a means perspective, groups are useful only if the interaction of group members produces
something greater than the sum of all the individuals' efforts.
Group interaction must be structured so that group members coordinate their actions in the
cooperative pursuit of both their individual objectives and the group's objectives. The structure
of group interaction is apparent in the rules and roles that define acceptable behavior in the
group.
RULES: Group rules can be formal or informal. Formal policies are explicitly agreed upon by
the group members and may even be written down—for example, how often or at what time of
day the group will meet. Many groups structure their meetings according to Robert's Rules of
Order. These well known rules specify in writing who may talk and when and how
disagreements will be settled by discussion and vote.
Group rules can also be informal. Informal, unstated rules that govern and regulate group
behavior are called norms. Some groups have norms about what is appropriate to wear to
meetings. Often, they have norms about lateness or absence.
Some groups also have norms prohibiting criticism of group decisions to "outsiders"—people
who are not members of the group.
ROLES: Whereas rules delineate the proper behaviors of all members in a group, roles define
the set of behaviors appropriate to particular positions occupied by specific individuals. Roles
also specify authority relationships, including who in the group has the right to call meetings, set
agendas, and assign tasks to group members.
Roles allow us to know what we should be doing and what to expect from others. Like rules, the
roles that structure the interaction of group members can be formal or informal.
In work organizations, formal roles are specified by job descriptions.
Some role assignments evolve during group development as particular strengths and talents of
group members are revealed. Most groups have at least two leadership roles: a task leader (who
focuses on getting the group's goals accomplished) and a socio-emotional (relations-oriented)
leader (who focuses on maintaining harmony and good working relationships within the group).
Roles are specific to particular positions within particular groups.
Norms: “Group Norms are set of beliefs, feelings, and attitude commonly shared by group
members. These are also referred to as rules of standards of behavior that apply to group
members”. These are prescriptions of behavior accepted and determined by the group. As per
the Handbook of Industrial and Organizational Psychology, the Norm is defined as “acceptable
standards of behavior that are shared by the group members.”
All groups have established norms, that is - norms tell members what they ‘ought’ and ‘ought
not’ to do a thing under certain circumstances. From an individual stand point, they tell what is
expected of them in certain situations. When agreed to and accepted by the group, norms act as a
means of influencing the behavior of group members with a minimum of external control. Norms
differ among groups, communities and societies, but they all have them.
Types of Norms
Norms may differ from organization to organization, nature of work and the location.
Following norms are generally found and practiced by all the organizations.
(a) Performance Norms: Performance standard is set by the individual worker and approved by
the superiors. These are general norms, industry standards prevailing in a particular type of
industry and restricted to geographical limits. All the individuals are expected to fulfill their task
within the stipulated time.
(b) Appearance Norms: Appearance norms are related to dress code and code of conduct in the
organization. In good organization dress while on work, dress for sports function or for dinner
are laid down. In defense services such norms are inbuilt in the organizational culture. As
regards to code of conduct, an individual is expected to be loyal and display total dedication to
the organization he serves. A group norm is a very powerful tool for high productivity and
maintenance of peaceful relationship among the fellow workers.
(c) Behavior Norms: Guidelines for general behavior are issued by the management so that all
the employees display behavior in an identical manner. These guidelines may cover various
aspects relating to the work. This may include time management, punctuality, salutation,
showing respect to the views of other member’s behavior while on shop floor and level of
professionalism that an individual should possess.
These norms eventually take the form of organization culture and are very useful for bringing
down the conflict or stress level among the group members
Cohesion: Cohesiveness defines the degree of closeness that the members feel with the group.
It identifies the strength of the members’ desires to remain in the group and degree of
commitment to the group. Cohesiveness of the group is reflected to the extent of unity displayed
by the group members and adherence to the group norms. It is “WE” feeling displayed by the
members of the group. Cohesion can be achieved when there is a feeling of attraction and
adherence to group norms.
Cohesiveness of a group can produce miracles in the organization if group objectives and
organizational objectives are complementary to each-other. If they differ then the group
cohesiveness can be disastrous for the organization. It is therefore important for a manager to use
group cohesiveness to the best advantage of the organization by identifying group member goals
and aligning the same with organizational goals.
Group/Team Cohesiveness
Causes of group (Team) cohesiveness
What makes teams cohesive? The main factors influencing team cohesiveness are shown in
figure below.
Member similarity
External Competition/
Member interaction
Challenges
Team /group
Cohesiveness
Team size
Team Success
Somewhat
difficult entry
Difficult entry
Figure
3.2: Factors contributing to team cohesiveness.
For most part, these factors reflect the individual’s identity with the group and beliefs about how
team membership will fulfill personal needs.
Togetherness/ Member interaction
It is a natural tendency that people want to remain together when they interact they know each
other better and are attracted by their nature and behavior pattern. People share their happiness
and hardships and a bond of togetherness is formed. In organizational setting, people on the same
floor, department, residing in the same colony, bus stoop friendship are attracted to each-other
because of their close proximity. It will invariably be found that the people who are closely
associated by virtue of even seating arrangement in the work-place share their views and display
more cohesiveness than those who are located away.
Group/Team Size
In a large group it not possible for the individual to communicate with each other hence
there is likelihood of large group being less cohesive than the small group. In work
environment small group is more effective. If a group is large, there is also a possibility of
formation of small sub groups within a large group. This will lead to delusions of group norms
and power politics within the sub group, which is not desirable.
Another interesting factor about group cohesion is the sex, whether the group composes of all
male members of female members. Studies showed that if all members were of the same sex then
small group had better cohesion than large ones (Robbins stephon)..
Entry Norms
There are organizations whose membership is difficult to obtain. There are also clubs which are
reserved for exclusive members of a particular background like Defense Services Officers club.
Joining of such group elevates the status, position and members feel a sense of pride and
accomplishment because the membership of such clubs is exclusive. At times, there is also a
long waiting list to join such groups. More exclusive the group more cohesive it will be. More
difficult to get entry, more cohesive the group would be.
Conformity
Members in the organization want to belong to a group for various reasons. First they want to
belong to a group to fulfill the need of social security. The second reason is the conformity to
group decisions in conflicting and confusing situation as a best bet. Conformity with group
norms and group decision provide an individual enough emotional strength to cope up with
organization stress.
There are some individuals who have dominant ego factor, may not accept group decisions and
therefore refuse to accept conformity. These individuals are called deviants. Such non-
conformist has strong individual views and independent opinion on a particular issue. They can
survive as group members for being non-conformist. They are subsequently isolated from the
other members of the group.
Groupthink
Groupthink is a phenomenon in which the norms for consensus override the realistic appraisal of
alternative course of action (Robbins OB 2000). Groupthink is a situation when all the members
of a group are aligned to each other in the group and blindly abide by the group decisions. No
external pressure is applied. In the process it has been seen that poor decision are made by the
group as no one resist the decision, groupthink phenomenon is bad for group decision making
because group members don’t take decision based on rationality, non use of available data, and
over estimation about ability. Too much of group cohesion is dangerous for equality decisions.
The nominal group technique: “Process to generate ideas and evaluate solutions”
A form of structured group decision making that enables everyone to participate and have his/her
ideas heard without hostile criticism or distortions. A structured voting procedure is used to
prioritize responses to the nominal question.
• Restricts discussion or interpersonal communication during the decision-making process
• Group members are all physically present, but members operate independently.
• Specifically, a problem is presented, and then the following steps take place:
a. Members meet as a group but, before any discussion take place, each member independently
writes down his or her ideas on the problem.
b. After this silent period, each member presents one idea to the group. Each member takes his or
her turn.
c. The group now discusses the ideas for clarity and evaluates them.
d. Each group member silently and independently rank-orders the ideas.
e. The idea with the highest aggregate ranking determines the final decision.
• The chief advantage of the nominal group technique is that it permits the group to meet
formally but does not restrict independent thinking, as does the interacting group.
Delphi Technique
• For groups who do not meet face to face.
• Leader distributes topic or task
• Each member responds
• A leader collects responses and sends back to team and solicits feedback.
• Process is repeated until there is resolution on the issue in question.
The computer-assisted group
The computer-assisted group or electronic meeting blends the nominal group technique with
sophisticated computer technology.
• Up to 50 people sit around a horseshoe-shaped table, empty except for a series of computer
terminals.
• Issues are presented to participants, and they type their responses onto their computer screen.
• Individual comments, as well as aggregate votes, are displayed on a projection screen.
• The major advantages of electronic meetings are anonymity, honesty, and speed.