P8560mfp Sys Admin Guide en 70d2

Phaser® 8510/8560MFP
multifunction product
System
Administrator
Guide
www.xerox.com/support
Copyright © 2006 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United
States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory
or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are
displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
XEROX®, CentreWare®, Phaser®, PhaserShare®, PhaserSMART®, PrintingScout™, TekColor™, and Walk-Up® are trademarks
of Xerox Corporation in the United States and/or other countries.
Adobe® and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Apple®, AppleTalk®, Bonjour™, EtherTalk®, Macintosh®, and Mac OS® are trademarks of Apple Computer, Inc. in the United
States and/or other countries.
PCL® is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.
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countries.
SunSM, Sun Microsystems™, and Solaris® are trademarks of Sun Microsystems, Incorporated in the United States and/or other
countries.
UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.
Contents
1 Overview
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

How to Access PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CentreWare Internet Services (IS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
2 Network Installation Features

Using a Startup Network Configuration File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
About the Configuration File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Configuration File Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Specifying the Location of the Configuration File . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Printer Driver Installation Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Walk-Up Printing Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Walk-Up Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Installation from the Printer’s Hard Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Auto-Configuring Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Discovery Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Multicast DNS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Service Location Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
3 Network Administration Features

Printer Neighborhood . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Enabling or Disabling Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Setting Up Usage Profile Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Sending Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Xerox Usage Analysis Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
System Administrator Guide

i
Contents
Protocol Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

HTTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
LPR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
IPP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Email Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
MaiLinX Remote Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
MaiLinX Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
EtherTalk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
4 Security Features
Basic Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
About Admin and Key User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
About HTTP, HTTPS, and SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
About Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
About Access Control Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Securing the Printer in a High Security Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Setting Up a Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Configuring SSL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Configuring Administrator and Key User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Configuring the Print Host Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Securing the Hard Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Selecting the Hard Drive Overwrite Security Option . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Selecting the Automatic Removal of Secure, Personal, and Proof Jobs Option. . . . 4-11
Locking the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Controlling Access to Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Controlling Access to Color Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Configuring SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Configuring SNMP for Maximum Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Configuring SNMP v1/v2c . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Configuring SNMP v3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Configuring the SNMP Access Control List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Disabling SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

ii
Contents
5 Printing Features
Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs . . . . . . . . . . . . . 5-2
Smart Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Paper Tips Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
6 Fax Features
Fax Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Fax Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Fax Send Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Fax Receive Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Fax Individual Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Adding Individual Directory Entry Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
Editing Individual Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Importing Individual Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Fax Group Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Adding Group Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Adding New Group Members Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Editing Group Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Print Fax Reports Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Clear Pending Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Clear Received Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
7 Scanning Features
Public Folder Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Deleting Scans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Retrieving Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Private Folder Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Deleting Scans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Create Folder Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
Administrative General Settings Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Private Folder Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Scan Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Administrative Folder Cleanup Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Immediate Cleanup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6
Scheduled Cleanup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

iii
Contents
8 Glossary
Terms and Abbreviations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
A Configuration Card Parameters

General Information Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2
PostScript Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2
PCL Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3
USB 2.0 Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3
Hard Drive Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3
Network Information Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3
PhaserShare Series B Interface for Ethernet Network Parameters . . . . . . . . . . . . . . . . . . . . A-3

EtherTalk Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4
TCP/IP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4
DNS Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4
SLP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
SSDP Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
NBNS (WINS) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
Access Control Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
LPR Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
AppSocket (Port 9100) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
IPP (Internet Printing Protocol) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

SNMP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6
HTTP (CentreWare IS) Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6
FTP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6
Status Notification Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7
MaiLinX Remote Printing Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

iv
Contents
B Printer Commands
Phaser PCL Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2
Media Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2
Media Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3
Input Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4
Phaser PJL Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5
C Acknowledgements
Index

1-v
Overview
This section includes:

■ Resources on page 1-1
■ PrintingScout Alerts on page 1-2
■ PhaserSMART Technical Support on page 1-2
■ Xerox Support Centre on page 1-5
■ CentreWare Internet Services (IS) on page 1-6
You can obtain information regarding your printer and its capabilities from the following
sources.
Resources
Information Source
Installation Guide* Packaged with printer

Quick Use Guide* Packaged with printer
User Guide (PDF)* Software and Documentation CD-ROM
Advanced Features Guide (PDF) www.xerox.com/support

Quick Start Tutorials www.xerox.com/support
Video Tutorials www.xerox.com/support
Recommended Media List Recommended Media List (United States)
Recommended Media List (Europe)
Printer Management Tools www.xerox.com/office/pmtools
Knowledge Base www.xerox.com/support
PhaserSMART www.phaserSMART.com
Technical Support www.xerox.com/support
Information about menu selection or error Control panel Help (?) button
messages on control panel
Information pages Control panel menu
* Also available on the Support website.

1-1
PrintingScout Alerts
PrintingScout Alerts
PrintingScout is an automated tool that is installed with the Xerox printer driver. It
automatically checks the printer status when a print job is sent. If the printer is unable to print
a job, PrintingScout automatically displays an alert on the user’s computer screen to let them
know that the printer needs attention. The user can click the alert to view instructions
explaining how to fix the problem. PrintingScout provides real-time support to users, while
eliminating many of the help calls requesting printer support. PrintingScout saves you time for
more critical tasks.
PhaserSMART Technical Support

PhaserSMART Technical Support is an automated, internet-based support system that uses the
user’s default web browser to send diagnostic information from their printer to the Xerox
website for analysis. PhaserSMART Technical Support examines the information, diagnoses
the problem, and proposes a solution. If the problem is not resolved with the solution,
PhaserSMART Technical Support assists the user in opening a Service Request with Xerox
Customer Support.
PhaserSMART provides support to users, while eliminating many of the help calls requesting
printer support. PhaserSMART Technical Support saves you time for more critical tasks.
How to Access PhaserSMART

Use one of the following options to access PhaserSMART Technical Support:
■ PrintingScout
■ Web
■ CentreWare IS
■ The printer driver
■ Xerox Support Centre
Using PrintingScout Software

If PrintingScout displays an alert on your screen, do the following:
1. Click the alert to view instructions explaining how to fix the problem.
2. Follow the instructions on the screen.

1-2
Using a Web Browser

To access PhaserSMART Technical Support from the web:
1. Open your browser and go to www.phaserSMART.com.
2. Locate your printer’s IP address:
a. On the control panel, press the System button.
b. Select Information, and then press the OK button.
c. Select System Identification, and then press the OK button.
d. Note the IP address.
3. Enter your printer’s IP address in the browser window.
Using CentreWare IS
To access PhaserSMART Technical Support from CentreWare IS:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click Support.
4. Select the PhaserSMART Diagnostic Tool link.
Using a Windows Printer Driver

To access PhaserSMART Technical Support from your printer driver:
1. Select Start, select Settings, and then select Printers.
2. Right-click the printer name, and then select Properties.
3. Select the Troubleshooting tab.
4. Select the PhaserSMART Technical Support link.

1-3
Using the Xerox Support Centre

To access PhaserSMART Technical Support from the Xerox Support Centre:
1. Select one of the following options:

■ Windows: Double-click the Xerox Support Centre icon
on your desktop.
■ Macintosh: Click the Xerox Support Centre icon in the
dock.
2. Select your printer from the Select Printer drop-down list.
3. Select the Solutions tab.
4. Select the Advanced Solutions link.
5. Select the Technical Support link.
6. Click the PhaserSMART icon.
See also:
Xerox Support Centre on page 1-5

1-4
Xerox Support Centre
Xerox Support Centre

The Xerox Support Centre is a utility that is installed when running the driver installer. It is
available for systems with Windows 2000 and later or Mac OS X, version 10.2 and higher.
The Xerox Support Centre appears on the desktop for Windows systems or is placed in the
Mac OS X dock. It provides a central location for accessing the following information:
■ User manuals and video tutorials
■ Solutions to troubleshooting problems
■ Printer and supplies status
■ Supplies ordering and recycling
■ Answers to frequently asked questions
■ Default printer driver settings (Windows only)
Note: It is recommended that you use the Xerox driver installer instead of the Microsoft Add
Printer Wizard. If you use the Microsoft Add Printer Wizard, the Xerox Support Centre is not
installed on the PC. Also, the Xerox driver installer installs the Xerox printer driver, enabling
you to work more efficiently by accessing printer features and resources to solve simple
problems. This eliminates many of the help calls requesting printer support, saving you time
for more critical tasks.
To start the Xerox Support Centre utility:
1. Select one of the following options:

■ Windows: Double-click the Xerox Support Centre icon
on your desktop.
■ Macintosh: Click the Xerox Support Centre icon in the
dock.
2. Select your printer from the Select Printer drop-down list.

1-5
CentreWare Internet Services (IS)
CentreWare Internet Services (IS)

CentreWare IS provides a simple interface that enables you to manage, configure, and monitor
networked printers from your desktop using an embedded web server. CentreWare IS gives
administrators easy access to printer status, configuration, and diagnostic functions. It also
provides users with access to printer status and special printing functions such as printing
saved jobs. With CentreWare IS software, you can access and manage your printers over a
TCP/IP network using a web browser.
CentreWare IS enables you to:
■ Check supplies status from your desktop, saving a trip to the printer. Access job
accounting records to allocate printing costs and plan supplies purchases.
■ Define a network printer search and view a list of printers using Printer Neighborhood.
The list provides current status information and allows you to manage printers
independent of network servers and operating systems.
■ Configure printers from your desktop. CentreWare IS makes it easy to copy settings from
one printer to another.
■ Define network, administration, and security features for a network printer.
■ Set up and use a simple web-browser-based printing system. Marketing collateral, sales
materials, business forms, or other standardized, frequently used documents can be saved
as a group with their original driver settings then reprinted on demand at high speed from
any user's browser. A printer with a hard drive is required to support these functions. In
some printer models, a DX configuration is required to support these functions.
■ Troubleshoot print-quality problems using built-in diagnostics.
■ Define a link to your local web server’s support page.
■ Access online manuals and technical support information located on the Xerox website.
Note: CentreWare IS requires a web browser and a TCP/IP connection between the printer
and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be
enabled in the printer. JavaScript is required to access the pages in Printer Neighborhood. If
JavaScript is disabled, a warning message appears and the pages do not function properly.
To access CentreWare IS:

For complete information about CentreWare IS, click the Help button in CentreWare IS to go
to the CentreWare IS Online Help.

1-6
Network Installation
Features
This chapter includes:

■ Using a Startup Network Configuration File on page 2-2
■ Printer Driver Installation Features on page 2-3
■ Discovery Protocols on page 2-5
See also:
Advanced Features Guide at www.xerox.com/support

2-1
Using a Startup Network Configuration File
Using a Startup Network Configuration File

■ About the Configuration File on page 2-2
■ Configuration File Requirements on page 2-2
■ Specifying the Location of the Configuration File on page 2-2
About the Configuration File

To configure printer settings or to perform other tasks, such as loading fonts, color tables, and
job patches, you can create a startup network configuration file. When the printer is turned on
or reset, the TFTP service on the TFTP server downloads the configuration file once an IP
address is acquired and confirmed in the printer. The TFTP service processes the data in the
configuration file as if it were a standard print job.
Configuration File Requirements

The configuration file must be:
■ A valid PostScript or PCL file that contains the appropriate PostScript, PCL, or PJL
commands. For a list of the Xerox-unique PCL and PJL commands, see Printer
Commands on page B-1.
■ Stored on a TFTP server that the printer can access over the TCP/IP network.
Specifying the Location of the Configuration File

To specify the location of the configuration file, do one of the following:
■ If the printer is connected to a TCP/IP network in a DHCP/BOOTP environment, use the
DHCP/BOOTP environment.
■ Use DHCP option 66 to specify the TFTP server IP address or hostname.
■ Use DHCP option 67 to specify the pathname of the configuration file.
For information on how to set these parameters, refer to your DHCP or BOOTP server
documentation.
■ If the printer is connected to a TCP/IP network in a non-DHCP environment, use
CentreWare Internet Services (IS). On the TCP/IP Settings page, under TFTP Settings,
do the following:
■ Enter the TFTP server IP address or hostname in the TFTP Server Name field.
■ Enter the pathname of the configuration file in the Boot File Name field.
For more information, see the CentreWare IS Online Help.

2-2
Printer Driver Installation Features

■ Walk-Up Printing Driver on page 2-3
■ Walk-Up Installation on page 2-3
■ Installation from the Printer’s Hard Drive on page 2-4
■ Auto-Configuring Driver on page 2-4
Walk-Up Printing Driver

The Xerox Walk-Up Printing Driver enables printing from a PC or Macintosh to any Xerox
PostScript-enabled printer. This is especially helpful for mobile professionals who travel to
multiple locations and need to print to different printers. Instead of installing the printer drivers
for each printer, you can download this driver from the web. Although it does not enable
access to all printer-specific features, it does enable access to common printing features, such
as 2-sided printing.
The driver contains basic features that are common to most of the PostScript-enabled printers,
including:
■ Portrait, landscape, and rotated landscape orientations
■ Single-sided or two-sided printing
■ Single or multiple pages per sheet (including booklet printing)
■ Paper or transparency printing
■ Page size selection
Note: For information about Xerox printer driver features that are available with specific
operating systems, see Printer Driver Features in the Advanced Features Guide for your printer
at www.xerox/support.
Walk-Up Installation
The Xerox Installer enables quick and easy installation of the printer driver. The installer is
included on the Software and Documentation CD-ROM, supplied with the printer, and is
available on the web. When you run the installer, the main screen lists the Xerox printers of
that model discovered on the network or connected via USB. You can choose one of the
discovered printers, enter the IP address of the desired printer, or use Walk-Up Technology.
This technology is especially helpful when there is more than one Xerox printer on the
discovered printers list and you don’t know the printer’s IP address.
To use Walk-Up installation:
1. Select Walk-Up Technology, and then click the Next button on the main installer screen.
2. Walk up to the printer, and then press the System button on the control panel.
3. Select Walk-Up Features, and then Select for Installation.
The installer connects the computer to the printer, completes the driver installation, and
then the printer prints a confirmation page.

2-3
Installation from the Printer’s Hard Drive

You can install the printer driver from the printer’s hard drive. This is especially useful if you
do not have the Software and Documentation CD-ROM.
Note: If the printer does not have a hard drive but is connected to the internet, you can use this
procedure to automatically connect to the web to install the driver.
To install the printer driver either from the hard drive or the web:
3. Click Support.
4. Select Software Installation on the left navigation panel.
5. Select the Printer Drivers link.
6. Do one of the following:
■ If you are a Windows user, click Windows Driver Installer to install the driver, and
then click the Install button to install the printer.
■ If you are a Macintosh user, click Macintosh Driver Installer to download the driver.
Auto-Configuring Driver
During installation, the bi-directional communication between the driver and a printer
connected to a network identifies the printer’s configuration (N, DN, DX, etc.) and the features
available with the configuration such as, duplexing capability, additional trays, or a hard drive.
The controls for settings, such as 2-sided printing, tray selection, and secure printing are
displayed or hidden/grayed out, and the mimic displays the correct printer configuration. This
driver feature prevents users from making incorrect selections during installation.

2-4
Discovery Protocols
Discovery Protocols
■ Multicast DNS on page 2-5
■ Service Location Protocol on page 2-5
Multicast DNS
To change the Multicast DNS (Bonjour) settings:
3. Click Properties.
4. Click the Protocols folder on the left navigation panel.
5. Select TCP/IP.
6. If prompted, enter your Admin or Key User name and password.
7. Under DNS Settings, in the Multicast DNS Enable field, select one of the following:
■ On: The printer can respond to Multicast DNS and be automatically discovered on an
IP network by Apple Macintosh OS X technology.
■ Off: The printer cannot be automatically discovered.
8. If you select On, follow the instructions on the page. For more information, including a
description of the fields, click the Help button in CentreWare IS to view the online help.
9. Click the Save Changes button.
Service Location Protocol

To change the configuration of the Service Location Protocol (SLP) Service Agent in the
printer:
4. Click the Protocols folder on the left navigation panel.
5. Select TCP/IP.
7. Under Service Location Protocol (SLP) Settings, in the SLP Enable field, select On or
Off.
8. If you select On, follow the instructions on the page. For more information, including a
description of the fields, click the Help button in CentreWare IS to view the online help.

2-5
Network
Administration
Features
■ Printer Neighborhood on page 3-2
■ Job Accounting on page 3-3
■ Usage Profile Reports on page 3-4
■ Xerox Usage Analysis Tool on page 3-5
■ Protocol Control on page 3-6
■ Cloning on page 3-13

3-1
Printer Neighborhood
Printer Neighborhood
Printer Neighborhood is a tool in CentreWare IS that enables you to search for printers on your
network, check their status, and manage them remotely. You can also install, manage, and view
printer usage information.
The default printer search mode is Quick Phaser Search, which quickly finds the Phaser
printers on your local subnet. To search for all types of printers or to change other defaults,
click the Preferences tab.
Note: Javascript is required in order to access and use pages in Printer Neighborhood. If
Javascript is disabled, a warning message is displayed and the pages will not function properly.
To access Printer Neighborhood:

3. Click the Printer Neighborhood button.
A list of network printers is displayed.

3-2
Job Accounting
Job Accounting
The printer stores information about print jobs. This information is stored in a log file, which
lists job records. Each job record contains fields such as user name, job name, pages printed,
job times, and toner or ink used. Not all fields are supported by all printers. For more
information about the fields supported, go to the CentreWare IS Online Help or
CentreWare Web Online Help.
The job accounting values reported also vary depending on the protocol and print command
used when each job was printed. For example, using Windows via the default standard TCP/IP
port with the recommended PostScript driver specific to your model provides the printer with
the most information about the job being printed. When using other drivers with various
protocols, the operating system may enter unexpected information in certain fields, such as a
job name listed as LST: or LST:BANNER.
The log file is stored either in the printer’s RAM memory or on the hard drive if one is
installed in the printer. It is recommended that a hard drive be used for job accounting.
■ With a hard drive, the printer can store information about 5000 print jobs. The data in the
log file is saved when the printer is turned off or reset.
■ Without a hard drive, the printer can store information about the most recent 500 print
jobs. The data in the log file is not saved when the printer is turned off or reset.
Note: Data in job accounting records may be a security risk because the names of users, as
well as the titles, date, time, and length of printed jobs can be exposed. The content of print job
pages is not stored in the job accounting system.
Job accounting can be enabled or disabled through CentreWare IS and CentreWare Web.
To access job accounting information using CentreWare IS:
2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click Jobs.
The Job Accounting Links page provides links that enable you to browse, download, clear, or
disable job accounting records. For complete information on CentreWare IS job accounting,
including clearing job information, downloading job information to a file, and job accounting
file formats, click the Help button in CentreWare IS to view the online help.
To access CentreWare Web, go to www.xerox.com/office/pmtools.

3-3
Usage Profile Reports
Enabling or Disabling Job Accounting

3. Click the Properties tab.
4. Select the Security folder on the left navigation panel.
5. Select Printer Security Settings.
6. In the Job Accounting Record field, Enabled is checked by default. To disable all job
accounting uncheck the Enabled check box.
Usage Profile Reports

The printer generates reports accessible through CentreWare IS that detail device usage. Usage
profile reports track multiple items, including:
■ Printer information, such as printer name, date installed, total pages printed, options
installed, and network ID.
■ Supplies usage data, such as toner or ink. By tracking supplies usage, you can order
supplies before they reach their end of life.
■ Media and tray information, such as how often prints are made on paper compared to
transparencies, and how often each tray is used.
■ Job characteristics, such as size and timing of jobs.
Setting Up Usage Profile Reporting

To set up usage profile reporting:
3. Click Jobs.
4. Select Usage Profile Reports on the left navigation panel.
5. Click the Usage Profile Properties link. Follow the instructions on the page to set up
reports. For more information, including a description of the fields, click the Help button
in CentreWare IS to view the online help.
Sending Usage Profile Reports

To send a usage profile report:
2. Enter the printer’s IP address in your browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click Jobs.
4. Select Usage Profile Reports on the left navigation panel.

3-4
Xerox Usage Analysis Tool
5. Enter the desired email address in the Send to Specific Address field.
6. Click the Send Usage Profile Report button.
Note: To send usage profile reports using email, MaiLinX must be properly set up. See
MaiLinX Remote Printing on page 3-10.
Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool (UAT) enables you to collect and analyze enterprise-wide
Xerox network printer usage data with customizable features:
■ Cost Analysis: Track printing costs by groups of users or by groups of printers.
■ Print Job Analysis: Analyze print jobs to review media type, color coverage, paper
source, and other job specifics. Plan your next consumable order based on prior usage.
■ Printer Usage Analysis: Track printer usage patterns to identify printers that are
underworked or overused.
■ Reports: Collect and present printer data in a number of formats with complete
transaction and summary reports designed for Excel or other custom billing systems.
Note: Job accounting must be enabled in the printer for the Usage Analysis Tool is to be used.
If job accounting is disabled, there are no records created in order for the UAT tool to function.
For complete information about using the Xerox Usage Analysis Tool provided by the
application’s online help system, go to www.xerox.com/office/uat.
System Requirements
■ IP network
■ Xerox printer with Ethernet interface (optional hard drive recommended)
■ Xerox Usage Analysis Tool client:
■ A PC with an Intel Pentium III processor or higher, at least 128 MB of RAM, and at
least 500 MB of hard drive space recommended.
■ Operating systems supported: Windows 2000, Windows XP, and Windows Server
2003 or later.
■ Xerox Usage Analysis Tool server:
■ A PC with an Intel Pentium III processor or higher, at least 256 MB of RAM, and at
least 1 GB of hard drive space recommended.
■ Operating systems supported: Windows 2000, Windows XP, and Windows Server
2003 or later.
■ Framework: .NET Framework 1.1 (included with the Xerox Usage Analysis Tool)

3-5
Protocol Control
Protocol Control
■ HTTP on page 3-6
■ TCP/IP on page 3-6
■ Port 9100 on page 3-7
■ LPR on page 3-8
■ IPP on page 3-8
■ SNMP on page 3-9
■ Email Server on page 3-9
■ MaiLinX Remote Printing on page 3-10
■ MaiLinX Alerts on page 3-11
See also:
Discovery Protocols on page 2-5
All network protocols, including network printing, printing services, printer discovery, and
management protocols can be enabled or disabled on the printer. If a protocol is enabled, you
can set configuration parameters.
Note: To secure protocols, disable any protocols you are not using. This prevents
unauthorized access through applications that use these protocols. For example, if you want to
use IPP for a secure printing channel, disable the other printing protocols, Port 9100 and LPR.
HTTP
By default, HTTP is enabled. For information on disabling HTTP, contact Xerox Technical
Support at www.xerox.com/support.
See also:
About HTTP, HTTPS, and SSL/TLS on page 4-3
TCP/IP
To change TCP/IP settings:
4. Select the Protocols folder on the left navigation panel.
5. Select TCP/IP.
6. Enter your Admin or Key User name and password, if prompted.
7. In the BOOTP/DHCP box, select one of the following:
■ On: The printer issues BOOTP and DHCP requests on startup.
■ Off: The printer does not issue BOOTP or DHCP requests on startup.

3-6
Protocol Control
8. If you select Off, follow the instructions in the TCP/IP Settings section to manually enter
the printer’s TCP/IP information.
■ Enter the TFTP server IP address or hostname in the TFTP Server Name field.
■ Enter the pathname of the configuration file in the Boot File Name field.
9. Under DDNS/WINS Settings, in the DDNS box, select one of the following:
■ On: The printer registers its IP name and address so other devices on the network can
refer to it by name.
■ Off: The printer does not register its IP name and address. If DDNS is Off, these
values may be set by BOOTP/DHCP if enabled.
10. If you select On, follow the instructions in DDNS/WINS Settings to manually enter
settings to identify the printer. For more information, including a description of the fields,
click the Help button in CentreWare IS to view the online help.
Port 9100
To change Port 9100 settings:
5. Select Port 9100.
7. Select On or Off in the Port 9100 box.
8. If you select On, follow the instructions on the page to select Port 9100 settings. For more
information, including a description of the fields, click the Help button in CentreWare IS
to view the online help.

3-7
Protocol Control
LPR
To change LPR settings:
5. Select LPR.
7. Select On or Off in the LPR box.
8. If you select On, follow the instructions on the page to select LPR settings. For more
IPP
To change IPP settings:
5. Select IPP.
7. Select On or Off in the IPP (Internet Printing Protocol) box.
8. If you select On, follow the instructions on the page to select IPP settings. For more
Note: To configure IPP for secure/encrypted printing, specify a username, password, and
digest authentication (for Windows only). Every client that tries to print to the printer over
IPP must enter this information. The user name and password are sent in plain text to the
printer. If you specify digest authentication, the password is secured before it is sent to the
printer.

3-8
Protocol Control
SNMP
For information on configuring SNMP, see Configuring SNMP on page 4-15.
FTP
To change FTP settings:
5. Select FTP.
7. Select On or Off in the FTP box.
8. If you select On, follow the instructions on the page to select FTP settings. For more
Email Server
You can configure email server settings in CentreWare IS by either:
■ Automatically identifying the SMTP email server (recommended).
■ Manually specifying the SMTP email server.
You can also specify a return email address for undelivered email, such as MaiLinX alerts and
usage profile reports, to your email address.
To configure email server settings:
5. Select Email Server.
■ To automatically identify the SMTP email server, click the Use DNS to Identify
SMTP Server (Automatic) option, and then enter the Primary Name Server IP
Address and the Secondary Name Server IP Address using the 4-byte IP address of
the email server.
■ To manually specify the SMTP email server, click the Specify SMTP Server
Manually option, and then enter the information for the email server. Set the 4-byte IP
address of the SMTP Email Server to send alert notifications. If there is no DNS
server, then only the IP Address is allowed.

3-9
Protocol Control
8. (Optional) To specify an email address for returning undelivered email, enter your email
address in the Return Email Address field.
See also:
MaiLinX Alerts on page 3-11
Usage Profile Reports on page 3-4
MaiLinX Remote Printing
About MaiLinX Remote Printing

MaiLinX Remote Printing provides the following key features:
■ The ability to send print jobs to a group of printers.
■ Print services across firewalls and proxies.
■ Status reporting using email messages.
MaiLinX Remote Printing consists of two parts:
■ Client software installed on each user’s workstation or PC enables users to send print jobs
from Windows applications to Xerox printers over the Internet. The client software
enables users to set up their Internet-connected printers and create groups and subgroups
of printers for easy distribution of print jobs.
■ A CentreWare IS Printing Service on a Xerox printer processes the print jobs from the
clients.
System Requirements
■ The client software requires an SMTP-capable email server/forwarder through which the
client software on the user’s computer can send email.
■ Each printer requires an account on a POP3-capable email server from which it can
retrieve email.
Setting Up MaiLinX Remote Printing

To set up your printer for remote printing:
5. Select Remote Printing.
7. Set the MaiLinX Remote Printing box to On. Follow the instructions on the MaiLinX
Remote Printing page to set up your printer for remote printing. For more information
including a description of the fields, click the Help button in CentreWare IS to view the
online help.

3-10
Protocol Control
MaiLinX Alerts
About MaiLinX Alerts

MaiLinX alerts enable the printer to automatically send email to you and/or specified users
when the following conditions occur:
■ The printer requires attention or when service is needed.
■ The printer displays an error, warning, or alert.
■ A reply to a MaiLinX Remote Printing message is desired.
For more information, click the Help button in CentreWare IS to view the online help.
Setting Up MaiLinX Alerts

To enable MaiLinX alerts:
4. Select the General folder on the left navigation panel.
5. Select Mail Alerts.
7. Select On in the MaiLinX (and Usage Profile Properties) box.
8. Follow the instructions on the page to specify up to three users to receive messages:
Admin, Key User, and Service. You can also select advanced settings for:
■ Specifying email server settings.
■ Reading or changing default messages.
■ Reading or changing conditions and trigger settings.

3-11
Protocol Control
EtherTalk
To change EtherTalk settings:
5. Select EtherTalk.
7. Select On or Off in the EtherTalk box.
8. If you select On, follow the instructions on the page to select Ethertalk options. For more

3-12
Cloning
Cloning
Cloning enables you to configure one printer and then copy that configuration to another
printer on the same network. You can access cloning using CentreWare IS or CentreWare Web.
■ Using CentreWare IS, you can select the settings you want to clone from one printer to
another printer.
■ Using CentreWare Web, you can select the settings you want to clone from one printer to
one or more printers.
To clone settings from one printer to another printer using CentreWare IS:
4. Select Clone Settings.
6. On the Clone Printer page, select the settings you want to clone from the source printer or
click Check All to select all the settings.
7. Enter the IP address or DNS Name of the destination printer in the IP Address or DNS
Name field.
8. (Optional) To assign a printer name to the destination printer, enter this name in the
Printer Name (SNMP System Name) field.
9. If the destination printer is located in a different domain/zone, modify the information in
the EtherTalk Zone and/or IP Domain Name fields.
10. Click the Clone Selected Settings button.
A list of the selected settings to clone is displayed.
11. Click the Clone button to clone the destination printer with the selected settings from the
source printer.
To access CentreWare Web, go to www.xerox.com/office/pmtools.

3-13
Security Features

■ Basic Concepts on page 4-2
■ Securing the Printer in a High Security Environment on page 4-5
■ Setting Up a Certificate on page 4-6
■ Configuring SSL on page 4-7
■ Configuring Administrator and Key User Settings on page 4-8
■ Configuring the Print Host Access List on page 4-9
■ Securing the Hard Drive on page 4-10
■ Locking the Control Panel Menus on page 4-13
■ Controlling Access to Color Printing on page 4-13
■ Configuring SNMP on page 4-15

4-1
Basic Concepts
Basic Concepts
■ About Admin and Key User Accounts on page 4-2
■ About HTTP, HTTPS, and SSL/TLS on page 4-3
■ About Certificates on page 4-3
■ About Access Control Lists on page 4-4
About Admin and Key User Accounts

Admin and Key User accounts in CentreWare IS enable you to limit access to specific printer
functions by specifying passwords for user classes. CentreWare IS requires a name and
password before access to the controlled printer functions are allowed.
The user classes are:
■ Admin: The person with the ultimate management responsibility and authority for
controlling all functions of the printer.
■ Key User: A person who has some administrative responsibilities and who manages some
or all of the printer functions.
■ Any User: Includes the majority of people who will be sending print jobs to the printer.
Once the passwords are set, select the printer functions that each user class has the right to
access. The three categories of printer functions are:
■ Administrative Functions
■ Web Server Printing
■ Printer Neighborhood Functions
See also:
Configuring Administrator and Key User Settings on page 4-8

4-2
Basic Concepts
About HTTP, HTTPS, and SSL/TLS

HTTP (Hyper Text Transfer Protocol) is the protocol used to communicate across the internet
between the printer web server and the web browser (clients). Because the data is transmitted
in plain text and passwords are only slightly encrypted, it is not secure; the data can be read or
intercepted by other people.
HTTPS (Secure Hyper Text Transfer Protocol) is a secure version of HTTP. HTTPS provides
authentication and encrypted communication to preserve the confidentiality of your data.
Instead of using plain text, HTTPS uses either the SSL (Secure Socket Layer) protocol or the
TLS (Transport Layer Security) protocol to encrypt data, thus ensuring reasonable protection
from eavesdroppers and man-in-the-middle attacks.
Before using HTTPS, you must set up a certificate and select when to use SSL to encrypt data.
You can set the printer to use SSL either to secure web pages that use passwords or to secure
all web pages.
See also:
About Certificates on page 4-3
Setting Up a Certificate on page 4-6
Configuring SSL on page 4-7
About Certificates
A certificate is an electronic message containing information about the printer and a digital
signature. A certificate is stored in the printer and is used to validate the identity of the printer
to clients and network servers and to allow encrypted communication.
For maximum security, before configuring passwords, set up a certificate and then configure
SSL to encrypt data including passwords. You can set up a self-signed certificate or download
a root-signed certificate, depending on your requirements.
See also:
Self-Signed Certificates on page 4-3
Root-Signed Certificates on page 4-4
Self-Signed Certificates
Setting up a self-signed certificate is a quick and easy way to establish a certificate on the
printer. The printer automatically generates a default self-signed certificate when the printer is
turned on for the first time. To modify the certificate so it is specific to your printer, use
CentreWare IS to enter information about the location of the printer.
While self-signed certificates are safe for most applications and allow data encryption, they do
not ensure valid authentication. Self-signed certificates are not necessarily secure because the
certificate owner is only confirming his own identify instead of verification by a trusted third
party. Although self-signed certificates encrypt the data that is exchanged, they do not prevent
man-in-the-middle attacks.

4-3
Basic Concepts
If you want to use HTTPS, each printer must have a unique certificate that is accepted by each
browser used to access the printer. This allows the printer web server to use HTTPS and
encrypt data between the web browser and the printer. In addition, because each printer’s
certificate is unique, you must load a different certificate into the browser for each printer the
browser will access.
Root-Signed Certificates
Root-signed certificates are from a trusted Certificate Authority (CA). Using a certificate
signed by a CA enables you to load one certificate into each browser, allowing access to all
printers. Certificates from a trusted third party are considered more secure than self-signed
certificates. Unlike self-signed certificates, root-signed certificates are not susceptible to
man-in-the-middle attacks.
See also:
Configuring SSL on page 4-7
About Access Control Lists

Access control lists enable you to limit access to devices, as well as device configuration and
management features. By default, access control lists are unrestricted, which means all
computers and host systems are allowed access.
The printer has four access control lists that may be configured using CWIS:
■ Print Host Access List: The computers from which users can print. For information on
setting up the Print Host Access List, see Configuring the Print Host Access List on
page 4-9.
■ Administrator Access List: The computers from which you can change printer settings.
For information on setting up the Administrator Access List, see Configuring
Administrator and Key User Settings on page 4-8.
■ Key User Access List: The computers from which key users can change printer settings.
For information on setting up the Key User Access List, see Configuring Administrator
and Key User Settings on page 4-8.
■ SNMP Access List: The host machines that are authorized to access the printer using
SNMP. For information on setting up the SNMP Access List, see Configuring the SNMP
Access Control List on page 4-20.

4-4
Securing the Printer in a High Security Environment
Securing the Printer in a High Security

Environment
If you are concerned about the security of your printer in a high security environment, such as
a college or printing kiosk, you can configure settings in CentreWare IS to lockdown or fully
secure the printer. If you are not concerned about the security of your printer, you may only
need to set up a certificate and then configure SSL to encrypt data including passwords.
To fully secure a printer:
1. Set up a certificate. (See Setting Up a Certificate on page 4-6.)
2. Select when to use SSL. (See Configuring SSL on page 4-7.)
Note: The following steps may be completed in any order.
3. Select the Administrator and Key User Settings. (See Configuring Administrator and Key
User Settings on page 4-8.)
Note: To prevent users from changing settings, clear the Modify Configuration Web
Pages check box. To prevent users from viewing settings, clear the View Configuration
Web Pages check box.
4. Set up the Print Host Access List. (See Configuring the Print Host Access List on
page 4-9.)
5. Set up the removal of Unprinted Personal, Secure, and Proof Print Jobs. (See Selecting the
Automatic Removal of Secure, Personal, and Proof Jobs Option on page 4-11.)
6. Select the Hard Drive Overwrite option. (See Securing the Hard Drive on page 4-10.)
7. Lock the control panel menus. (See Locking the Control Panel Menus on page 4-13.)
8. Configure SNMP. (See Configuring SNMP on page 4-15.)
9. Disable unused protocols. (See Protocol Control on page 3-6.)
10. Disable Job Accounting. (See Enabling or Disabling Job Accounting on page 3-4.)
Note: To secure protocols, disable any protocols you are not using. This prevents
unauthorized access through applications that use these protocols. For example, if you
want to use IPP for a secure printing channel, disable the other printing protocols,
Port 9100 and LPR. Disabling some protocols also disables some printer functions, such
as printer discovery and PrintingScout.

4-5
Setting Up a Certificate
Setting Up a Certificate
To modify a self-signed certificate so it is specific to your printer or to install a downloaded
root-signed certificate on the printer:
5. Select SSL.
The Current State field displays the current state of the printer. Possible values include:
■ A Digital Certificate is not established on this machine. This state displays if an
error occurred when the certificate was created.
■ A Self-Signed Certificate is established on this machine. The printer creates a
Self-Signed Certificate by default.
■ A CSR has been created, and can be accessed through the following location. This
allows the administrator to access the Certificate Signing Request, or click Install
Signed Certificate to upload a signed certificate to the printer. This state displays
after a CSR is generated, and before a signed certificate is installed.
■ A Digital Certificate has been installed on this machine. This state displays after a
Signed Digital Certificate is installed.
7. Click the Create Certificate button.
■ To modify a Self-signed Digital Certificate, select Self-Signed Certificate.
■ To install a Signed Digital Certificate that includes a private key from a trusted
Certificate Authority (CA), select Install downloaded Certificate.
9. Click the Next button.
■ If you select Self-Signed Certificate, enter the appropriate information in the fields,
and then click the Finish button to save the settings. For more information, including a
description of the fields, click the Help button in CentreWare IS to view the online
help.
■ If you select Install Downloaded Certificate, click the Browse button to select the
certificate from the PC’s hard drive, and then click the Finish button to validate and
install the certificate. Once the certificate is installed, the main SSL page displays.
See also:
About Certificates on page 4-3

4-6
Configuring SSL
Configuring SSL
Once a certificate is set up, you can select when to use SSL to secure the connection between
the printer and the server.
Note: You can restrict user access to SSL pages in CentreWare IS. For more information, see
Configuring Administrator and Key User Settings on page 4-8.
To configure SSL:
5. Select SSL.
7. In the Use SSL box, select one of the following options:
■ Never (the default): SSL authentication is not required.
■ To Secure Passwords: Secures web pages that use passwords. A certificate must exist
on the printer before you can use this setting.
■ To Secure Pages and Passwords: Secures all web pages.
See also:

4-7
Configuring Administrator and Key User Settings
Configuring Administrator and Key User Settings

To prevent unauthorized changes to printer settings:
5. Select Administrative Security Settings.
7. In the Administrator Settings box, do one or both of the following:
■ In the Host Access List field, enter the IP addresses or host names of the computers
allowed to change printer settings. Separate entries with a blank or a comma, specify
ranges with a hypen (-), and use an asterisk (*) to represent a group of numbers
(e.g., 13.11.999.*). The default setting is Unrestricted, which allows all users to
change printer settings.
■ In the User Name and Password fields, enter your user name and password (up to 10
alphanumeric characters). In Verify Password, re-enter the password. The user name
and password should be kept secure.
8. Repeat Step 7 in the Key User box. When entering the user name and password, enter the
user name and password for key users.
Note: If you want to use the Key User account, you must configure an Administrator
account. If the Administrator account is empty, then Any User has the same permissions as
the Administrator user.
9. In the Feature Authorization Settings box, select the check boxes next to the settings you
want to enable for each type of user. Clear the check boxes next to the settings you want to
prevent users from changing. The administrator has full rights and access to all functions.
Any User may not have greater access to a function than the Key User.
Note: To prevent users in the Key User or Any User classes from using CentreWare IS to
change printer settings, clear the Modify Configuration Web Pages check box. If you
want to prevent users in the Key User or Any User classes from viewing CentreWare IS
pages that control printer settings, clear the View Configuration Web Pages check box.
See also:
About Admin and Key User Accounts on page 4-2

4-8
Configuring the Print Host Access List
Configuring the Print Host Access List

To prevent unauthorized printing to your printer:
5. Select Printing Security Settings.
7. Enter the IP addresses or host names of the computers allowed printing access in the Host
Access List field. Separate entries with a blank or a comma, specify ranges with a
hypen (-), and use an asterisk (*) to represent a group of numbers (e.g., 13.62.156.*). The
default setting is Unrestricted, which allows all users to access the printer to print their
jobs.
See also:
About Access Control Lists on page 4-4

4-9
Securing the Hard Drive

■ Selecting the Hard Drive Overwrite Security Option on page 4-10
■ Selecting the Automatic Removal of Secure, Personal, and Proof Jobs Option on
page 4-11
Selecting the Hard Drive Overwrite Security Option

When a file is deleted from the printer’s hard drive, only the file name is deleted; the data in
the file remains on the hard drive, regardless of the operating system. An unauthorized person
could, possibly, retrieve the data in the file that was deleted.
Printers with a hard drive have a Hard Drive Overwrite Security option. This option overwrites
the data stored on the hard drive of a file marked for deletion using DOD5200.28-M, a U.S.
Department of Defense three-pass overwriting process: first with a pattern of 0’s, next with a
pattern of 1’s, and finally with a random pattern of bits. This is done before the file’s directory
entry is removed and the storage space on the hard drive is marked as available for reuse. The
random pattern of bits stays on the hard drive until it is overwritten by another file.
By default, the Hard Drive Overwrite Security option is disabled. To select the Hard Drive
Overwrite Security option, use one of the following methods:
■ The printer’s control panel
■ CentreWare IS
Using the Control Panel

To select the Hard Drive Overwrite Security option:
1. On the control panel, press the System button.
2. Select General Setup, and then press the OK button.
3. Select File Security, and then press the OK button.
Note: If File Security is locked on the control panel, use CentreWare IS to select the Hard
Drive Overwrite Security option.
4. Select Overwrite Removals, and then press the OK button.

5. Select On or Off, and then press the OK button.
Using CentreWare IS
To select the Hard Drive Overwrite Security option:

4-10

7. Under Hard Drive Overwrite Security Options, select one of the following options:
■ Never overwrite files/jobs: Disables the printer’s overwrite feature.
■ Always overwrite when deleting files/jobs: Sets the printer to always overwrite the
files on the hard drive when they are deleted.
Selecting the Automatic Removal of Secure, Personal, and

Proof Jobs Option
The printer enables you to store secure, personal, and proof jobs on the hard drive and then
print them later. You can choose how long these jobs remain on the hard drive. This feature is
useful when someone:
■ Forgets about an unprinted secure, personal, or proof job that was stored on the hard drive.
■ Sends a secure job to the printer, but does not walk to the printer to print the job.
■ Stores a proof job, prints it once, and then forgets to delete it.
To set the automatic removal of secure, personal, and proof print files from the hard drive, use
one of the following methods:
■ The printer’s control panel
■ CentreWare IS
Using the Control Panel

To select the automatic removal of secure, personal, and proof print files from the hard drive:
1. On the control panel, press the System button.
2. Select General Setup, and then press the OK button.
3. Select File Security, and then press the OK button.
Note: If File Security is locked on the control panel, use CentreWare IS to select the Hard
Drive Overwrite Security option.
4. To remove all secure, personal, and proof print job files:

a. Select Remove Job Files, and then press the OK button.
b. Select On or Off, and then press the OK button.
Note: Remove Job Files does not remove saved or protected print job files.
5. To remove all secure, personal, and proof print files every day at a set time:
a. Select Daily Removal, and then press the OK button.
c. Select Remove At HH:MM, and then press the OK button.

4-11
d. Enter the hour, and then press the OK button.

e. Enter the minute, and then press the OK button.
6. To remove all secure, personal, and proof print files after the files are a certain age or
older:
a. Select Age-based Removal, and then press the OK button.
c. If you selected On, select Remove At Age, and then press the OK button.
d. Enter 1 to 999 hours, and then press the OK button.
Note: To reset all items in the File Security menu to their default values, select Reset File
Security.
Using CentreWare IS
To select the automatic removal of secure, personal, and proof print files from the hard drive:
7. Under Remove Unprinted Personal, Secure and Proof Jobs, select one or more of the
following options:
■ Upon Save Changes: All personal, secure, and proof jobs are removed when you
click the Save Changes button.
■ At this time each day (24hr): All unprinted personal, secure, and proof jobs are
removed at this time each day.
■ When jobs are: All unprinted, personal, secure, and proof jobs are removed when
they are this age or older.
Note: Files deleted using one of these options are overwritten if the Hard Drive Overwrite
Security option has been enabled. For more information, see Selecting the Hard Drive
Overwrite Security Option on page 4-10.

4-12
Locking the Control Panel Menus
Locking the Control Panel Menus

To prevent others from changing settings in the printer setup menus, you can lock some of the
control panel menus. This is useful when printers are located in public places, such as schools,
libraries, and office/print centers.
Use CentreWare IS to lock or unlock the control panel menus:
5. Select Control Panel Lockout.
7. Select the check box of each control panel menu item you want to lock.
Note: If you lose the Admin password and Reset NVRAM is locked on the control panel,
a Fee-For-Service call is required to reset the password and to enable changes to printer
settings. When the password is reset, you must reconfigure the printer settings because all
the stored data is deleted.
Controlling Access to Color Printing

To control the user’s access to color printing, you can require the use of a 4-digit numeric
password to print in color.
To require a password:
6. Enter a 4-digit numeric password in the Color Permission PIN field.
Note: You will not be able to use the TekColor tab until you enter a numeric password in the
driver.

4-13
Controlling Access to Color Copying
To enter a password in the driver:

1. Access the driver.
Note: Usually you access the driver by clicking Print in your application, and then
clicking Properties.
2. On the Layout tab, click the Advanced button.

3. In the Color Access field, enter the numeric password.
The TekColor tab is now available for use and the user can print in color.
Controlling Access to Color Copying

To control the user’s access to color copying, you can set the printer’s control panel to require
a numeric password to copy in color.
1. Press the System button.
2. Select General Setup menu, and then press the OK button.
3. Select System Controls, and then press the OK button.
4. Select Copy Password, and then press the OK button.
5. Select Enable Password, and then press the OK button.
6. Use the Up and Down Arrow buttons to select a password and then press the OK button.

4-14
Configuring SNMP
Configuring SNMP
■ Configuring SNMP for Maximum Security on page 4-15
■ Configuring SNMP v1/v2c on page 4-16
■ Configuring SNMP v3 on page 4-18
■ Configuring the SNMP Access Control List on page 4-20
■ Disabling SNMP on page 4-20
If you are using SNMP, you must configure it using CentreWare IS. If you are not using
SNMP, disable it to prevent unauthorized access through applications that use SNMP. For
information on disabling SNMP, see Disabling SNMP on page 4-20.
SNMP is a set of protocols designed to help manage complex networks. SNMP compliant
devices store data about themselves in MIBs and return this data to the SNMP requestors. The
SNMP configuration pages provide control over SNMP security, including the methods to
configure:
■ Administrative and Key User Accounts with privacy and authentication protocols and
keys associated with each account.
■ SNMP user account read or read/write access.
■ An access control list that limits SNMP access to the printer specific hosts.
Note: The Current State field on the SNMP Configuration page identifies the SNMP
enable/disable status. Possible values include SNMP v3 Enabled, SNMP v1/v2c Enabled,
and All SNMP Protocols Disabled.
Configuring SNMP for Maximum Security

Note: A SSL certificate must be established on the printer to enable SNMP v3. In most cases,
a certificate is automatically established when the printer is first turned on and no other action
is required.
Use CentreWare IS to configure SNMP for maximum security:

4. Select SSL:
a. Select the Security folder on the left navigation panel, and then select SSL.
b. If prompted, enter your Admin or Key User name and password.
c. On the SSL page, for Use SSL, select To Secure Pages and Passwords.

4-15
Configuring SNMP
5. Restrict access to the CentreWare IS SNMP and SSL pages:

a. On the Properties tab, select Security.
b. Select Administrative Security Settings on the left navigation panel.
c. If prompted, enter your Admin or Key User name and password.
d. On the Administrative Security Settings page, clear the View Configuration Web
Pages and Modify Configuration Web Pages check boxes for users who should not
have access to these pages.
6. Configure SNMP v3 by setting up the SNMP Administrative and Key User accounts:
a. Select the Protocols folder on the left navigation panel, and then select SNMP.
b. If prompted, enter your Admin or Key User name and password.
c. On the SNMP Configuration page, click the Configure SNMP v3 button and set up
the SNMP Administrative account. For more information, see Configuring SNMP v3
on page 4-18, or click the Help button in CWIS help.
Configuring SNMP v1/v2c
Configuring SNMP v1/v2c Community Names

To configure SNMP v1v2c community names:
5. Select SNMP.
7. On the SNMP Configuration page, click the Configure SNMP v1/v2c button.
8. To set community names for GET/SET SNMP queries and traps, enter information (up to
32 alphanumeric characters) in one or more of the following fields:
Note: These names are not displayed on this page, but are shown as a row of asterisks (*).
■ GET Community Name: Allows a host to perform SNMP GETS on the printer using
this community name.
■ SET Community Name: Allows a host to perform SNMP SETS on the printer using
this community name.
■ Trap Community Name: Allows a host to receive traps from the printer using this
community name.
Note: Hosts must have these community names configured in their applications to access
the printer using SNMP v1/v2c.
9. Click the Apply button to save the changes.

4-16
Configuring SNMP
Adding or Editing Traps for SNMP v1/v2c

To add or edit traps for SNMP v1v2c:
1. On the SNMP Configuration page: Click the Configure SNMP v1v2c button, and then
click the Configure Traps button.
The Configure Traps page lists the current Trap Destination Addresses for the SNMP
protocol.
■ The Address column lists the Trap Destination IP address or DNS Name.
■ The Version/Type column lists the SNMP Trap version or Inform Request for sending
to the specified trap address. SNMP Trap versions include SNMP v1 Traps, SNMP
v2c Traps, and SNMP v2c Inform Requests.
■ The Traps column lists the types of traps to send to the Trap Destination Address.
Traps to be received include Printer Traps, Job Monitoring Traps, Cold Start, and
Authentication Traps.
■ To add traps for SNMP v1v2c, click the Add Destination button, and then go to
Step 3.
■ To edit the settings for a Trap Destination Address, click the corresponding
Edit button, and then go to Step 3.
■ To delete a Trap Destination Address, click the corresponding Delete button.
3. To add or edit a Trap Destination IP Address, click the IP Address radio button, and then
enter the IP Address in the fields.
4. To add or edit a Trap Destination DNS Name, click the DNS Name radio button, and then
enter the DNS Name in the field.
5. For a non-standard UDP port, enter the UDP Port Number in the field.
6. Select the SNMP trap version to send to the specified address. SNMP versions include
SNMP v1 Traps (default), SNMP v2c Traps, and SNMP v2c Inform Requests.
SNMP v1 Traps is the default.
7. Enter the community name of the destination device in the Community Name field.
8. For Traps to be received, select the check boxes of the different types of traps to send to
the specified address. Traps to be received include Printer Traps (default), Job Monitoring
Traps, Cold Start Traps, and Authentication Traps. At least one trap type must be selected.
9. Click the Apply button to save the changes.

4-17
Configuring SNMP
Configuring SNMP v3
When configuring SNMP v3, you can set up:
■ Administrative, Key, Any User, and Driver accounts with Privacy and Authentication Keys
associated with each account.
■ SNMP user read and write access.
■ An access control list that limits SNMP printer access to the specific hosts. See
Configuring the SNMP Access Control List on page 4-20.
To configure and enable SNMP v3:
5. Select SNMP.
7. On the SNMP Configuration page, click the Configure SNMP v3 button.
8. Click the Configure Account(s) button. A series of pages display that enable you to
configure SNMP v3 and the Administrative User, Key User, and Any User/Driver
settings. The first page displays Administrative User account information after the account
has been created.
■ To create the Administrative User account and to enable SNMP v3, enter a user name
or accept the default name admin, and then click the Create button.
■ To configure the Key User and other account settings, click the Next button.
■ To delete the Administrative User account and disable SNMP v3, click the
Delete button. This also deletes all other accounts, including the Key User and Any
User settings.
The Administrative User Account Settings

These settings include:
■ User Name: The Administrative User account name defined on the Configure SNMP v3:
Administrative User Account page.
■ Authentication Protocol: The protocol associated with the Authentication Key; selected
on the Configure SNMP v3: Administrative User Account page.
■ Authentication Key: The Authentication Key defined on the Configure SNMP v3:
Administrative User Account page is displayed as a row of asterisks (*) here.
■ Privacy Protocol: The protocol associated with the Privacy Key; selected on the
Configure SNMP v3 Administrative User Account page.
■ Privacy Key: The Privacy Key defined on the Configure SNMP v3: Administrative
User Account page is displayed as a row of asterisks (*) here.
■ MIB Access: The Administrative User account's MIB access permissions, which are set to
Read/Write by default.

4-18
Configuring SNMP
The Key User Account Settings

■ User Name: The Key User account name defined on the Configure SNMP v3: Key User
Account page.
■ Authentication Protocol: The protocol associated with the Authentication Key; selected
on the Configure SNMP v3 Key User Account page.
■ Authentication Key: The Authentication Key defined on the Configure SNMP v3: Key
User Account page is displayed as a row of asterisks (*) here.
■ Privacy Protocol: The protocol associated with the Privacy Key; selected on the
Configure SNMP v3: Key User Account page.
■ Privacy Key: The privacy key defined on the Configure SNMP v3: Administrative User
Account page is displayed as a row of asterisks (*) here.
■ MIB Access: The Key User account's MIB access permissions selected on the Configure
SNMP v3: Key User Account page. MIB access for the Key User account can be set to
Read or Read/Write.
Note: SNMP Read and SNMP Write access for the Any User account must be equal to or less
than the read and write access privileges set for the Key User account. Once the Key User
account is created, if the Any User account is set to have read and/or write access, but the Key
User account access is not set, the Key User account is set with the same access privileges as
the Any User account by default. Similarly, if the Key User account does not have SNMP
Write access, the Any User account cannot be set with write access.
The Any User/Driver Account Settings

■ User Name: Displays anyuser by default and cannot be changed.
■ MIB Access: Displays the Any User account’s MIB access permissions selected on the
Configure SNMP v3: Other Account Settings page. This can be set to Read or
Read/Write.
■ SNMP Read: Displays a check symbol if SNMP Read access is enabled. SNMP Read
access can be enabled for the Any User account after the Key User account is created.
■ SNMP Write: Displays a check symbol if SNMP Write access is enabled. SNMP Write
access can be enabled for the Any User account after the Key User account is created.
■ Driver Account Enabled: Displays a check symbol if the Driver Account is enabled
(default).
Note: If the Driver Account is disabled, it breaks communication between the printer and
any applications using SNMP v3, such as Xerox printer drivers and PrintingScout. For a
complete list of applications disabled, see Disabling SNMP on page 4-20.

4-19
Configuring SNMP
Configuring the SNMP Access Control List

To set up a list of hosts that are authorized to access the printer using SNMP:
4. Select the Protocol folder on the left navigation panel.
5. Select SNMP.
7. Enter up to ten host IP addresses in the SNMP Access Control List field. Separate entries
with a blank or a comma, specify ranges with a hypen (-), and use an asterisk (*) to
represent a group of numbers (e.g., 13.62.156.*).
See also:
About Access Control Lists on page 4-4
Disabling SNMP
If you are not using SNMP, disable it to prevent unauthorized access through applications that
use these protocols. If you disable SNMP, the following driver features are also disabled:
■ PrintingScout alerts
■ Walk-Up Printing Installer
■ Smart Trays
■ PhaserSMART
■ Auto supplies ordering
■ Consumable levels
■ Warning and error status
■ Synchronization with installed options, such as hard drive, memory, and extra trays
To disable SNMP:
5. Select SNMP.
7. Click the Disable SNMP Now button.

4-20
.
Printing Features

■ Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs on page 5-2
■ Smart Trays on page 5-2
■ Paper Tips Page on page 5-2

5-1
Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs
Secure, Personal, Personal Saved, Proof, Print

With and Saved Print Jobs
These features are available if your printer has an internal hard drive. These jobs are stored on
the hard drive and remain in the printer even when it is turned off.
Note: For information about special job types, see Printing Special Job Types in the Advanced
Features Guide for your printer at www.xerox.com/support.
Select one of the following special job types:

■ Normal: Prints the job without requiring a password.
■ Personal Print: Prints the job when you select your user name on the control panel or in
CentreWare IS.
■ Secure Print: Prints the job only after you enter the four-digit numeric password on the
control panel.
■ Proof Print: Prints only one copy of the job so that you can proof the copy. If you want to
print additional copies, select the job name on the control panel.
■ Saved Print: Stores the job on the hard drive so you can print it on demand from the
control panel. The job is not deleted after printing.
■ Personal Saved Job: Stores the job on the hard drive, with your passcode so that only you
can print it from the control panel in order to print it. The job is not deleted after printing.
■ Print With: Prints existing stored personal and/or shared saved jobs along with the current
job. The current job is deleted after printing.
Smart Trays
The Smart Trays feature in the Windows drivers enables you to view the size and type of
media in each tray of the printer before sending the job. In Windows environments, when you
access the printer properties, the driver queries the printer for the current paper and tray
configuration and displays that information on the Paper/Quality tab.
Paper Tips Page

For information on the supported media types and corresponding trays, print the Paper Tips
page:
1. On the control panel, select Information, and then press the OK button.
2. Select Information Pages, and then press the OK button.
3. Select Paper Tips Page, and then press the OK button.

5-2
.
Fax Features

■ Fax Defaults on page 6-2
■ Fax Individual Directory Help on page 6-5
■ Fax Group Directory Help on page 6-7
■ Print Fax Reports Help on page 6-9
■ Clear Pending Fax Jobs Help on page 6-9
■ Clear Received Fax Jobs Help on page 6-9

6-1
Fax Defaults
Fax Defaults
View, set, or change general system fax settings from the Fax Defaults page. Making changes
to system default settings through CentreWare IS is the same as making the corresponding
changes from the system control panel. When you are satisfied with your selections, click
Save Changes to keep the settings or click Discard Changes to keep the previous settings.
Note: For additional information, see the User Guide on the Software and Documentation
CD-ROM.
Fax Configuration
Select settings for the following options to configure the fax function:
Country: Select your Country from the drop-down list. All available countries for the system
are displayed in the list. Regions 1-8 in the country list are provided to allow for future support
of additional countries. The default setting is None.
Note: When the Country setting is changed, Dial Type, Redial Count, Redial Time Interval,
Dial Pause, and Dial Delay are set to their default settings.
Line ID: Enter the fax telephone number in this field. Line ID can be up to 20 characters in
length.
Line Name: Enter the Line Name in this field. Line Name can be up to 30 characters in length.
Dial Type: Select the Dial Type setting from the drop-down list. The default setting is Tone.
■ Pulse: The telephone line uses Pulse dialing.
■ Tone: The telephone line uses Tone dialing.
Line Monitor Volume: Select the audio Line Monitor Volume setting from the drop-down
list. The default setting is 2/Med.
■ 0/Off: Turns the audio line monitor volume Off.
■ 1/Low: Sets the audio line monitor volume to Low.
■ 2/Med: Sets the audio line monitor volume to Medium.
■ 3/High: Sets the audio line monitor volume to High.
Auto Activity Report: This setting turns On or Off automatic printing of an activity report
after every 50 faxes or errors. The default setting is On. If Auto Activity Report is set to On, an
activity report is printed after 50 of any of the following occur:
■ Faxes transmitted.
■ Faxes received.
■ Errors during fax transmission or reception.
Starting Rate: This setting specifies the initial fax transmission and reception rate. The
default settings are 33.6 kbps (Super G3) for the Phaser 8560MFP system, system. The
following values are supported:
■ 4800 bps
■ 9600 bps

6-2
Fax Defaults
■ 14.4 kbps (G3)

■ 19.2 kbps
■ 28.8 kbps
■ 33.6 kbps (Super G3)
Error Correction Mode: This setting turns Off or On automatic error correction during fax
transmission and reception. The default setting is On.
Fax Send Setup

Transmission Report: This setting specifies when a fax Transmission Report is printed.
Transmission Reports provide feedback about the fax transmission, such as when it was sent,
call duration, etc. The default setting is Error Only.
■ Always: A Transmission Report is printed for each fax sent.
■ Never: A Transmission Report is not printed for any fax sent.
■ Error Only: A Transmission Report is only printed when a fax error occurs for one or
more recipients.
Note: You can override this setting at the control panel.
Report with reduced 1st page: This setting turns On or Off printing a reduced image of the
first faxed page on the Transmission Report. The default setting is On.
Redial Count: This setting determines the number of redial attempts the system makes after
encountering a busy signal. The default setting is 3 Times.
Redial Time Interval: This setting specifies how many minutes the system waits to redial
after encountering a busy signal. The default setting is 3 Minutes.
Auto Resend Policy: This setting specifies what the system does with fax pages after an
interruption. The default setting is Unsent pages.
■ Unsent pages: Send pages that were not sent.
■ All pages: Resend all pages.
Auto Resend Count: This setting specifies the number of times to restart a fax transmission
after an interruption. The default setting is 3 Times.
Resolution: This setting determines the fax print resolution. The default setting is
Fine (200 x 200). The following values are supported:
■ Standard (200 x 100)
■ Fine (200 x 200)
■ Super Fine (200 x 400)
Transmission Header: This setting turns Off or On including the Line Name in the
Transmission Header. The default setting is On.

6-3
Fax Defaults
Dial Pause: This setting determines the duration of each pause when dialing to send a fax.
Select the Dial Pause number of seconds from the drop-down list. The default setting is
3 Seconds or 2 Seconds for South Africa and Region 5.
Dial Delay: This setting determines the delay after hearing the dial tone before dialing to send
a fax. Select the Dial Delay number of seconds from the drop-down list. The default setting is
0 Seconds.
Fax Receive Setup

Paper Supply: This setting determines which tray the system takes paper from to print fax
jobs. If no value is selected for Paper Supply, this field defaults to Tray 2.
■ Auto Select: The system determines which tray to use depending on the fax job.
■ Tray 1: The system takes paper from Tray 1.
■ Tray 2: The system takes paper from Tray 2.
■ Tray 3: The system takes paper from Tray 3*.
■ Tray 4: The system takes paper from Tray 4*.
* Available only if optional tray is installed.
Fax Receive: This setting turns Off or On answering incoming telephone calls and scanning
them for fax information. The default setting is On.
Answer Delay: This setting specifies the number of rings that occur before the system
answers incoming telephone calls. The default setting is 1 Ring, except for Australia and
Region 1, whose default setting is 2 Rings.
Secure Receive: This setting turns On or Off requiring a numeric password to print received
faxes. The default setting is Off.
Secure Receive Password: Enter the 4-digit password that is required to print received faxes
in this field. If a password is already defined, this field displays ****.
Junk Fax Prevention: This setting turns On or Off only printing faxes that are received from
telephone numbers in the individual speed dial directory. The default setting is Off.
2-Sided Fax Printing: This setting specifies 2-sided fax printing options. The default setting
is 1-1. The following values are supported:
■ 1-1: Print faxes single-sided (on one side of a sheet of paper).
■ 1-2: Print faxes double-sided (on both sides of a sheet of paper).

6-4
Fax Individual Directory Help

The Fax Individual Directory page lists all individual directories on the system. A maximum
of 200 individual directories can be stored on the Phaser 8560MFP system. Buttons and links
on this page enable you to add, edit, import, export, or delete fax individual directories.
The individual directory list is sorted by default by the individual directory number. Click the
column titles to sort the directory list by Number (No.), Name, or Phone Number.
Click the Add button to add an individual directory. This button is not available for selection if
the maximum number of individual directories already exist on the system. For additional
information, see Adding Individual Directory Entry Help on page 6-5.
To modify individual directory information including name, phone number, or starting rate,
click the directory name, or click the Edit link in the individual directory list. For additional
information, see Editing Individual Directory Help on page 6-6.
Click the Import button to import an individual directory list to the system from your
computer or from the network. Individual directory list CSV files are supported. This button is
not available for selection if maximum number of individual directories already exist on the
system. For additional information, see Importing Individual Directory Help on page 6-6.
Click the Export button to download all fax individual directories as a CSV file to your
computer. This button is not available for selection if no individual directories exist on the
system.
Select a directory by clicking the checkbox in the left column next to the directory number.
Click the Select All checkbox to select all individual directory entries. Click the
Delete Selected button to remove a selected individual directory. The Delete Selected button is
not available if no individual directories are selected, or if no individual directories exist on the
system.
Directories display 10 per page. If more than 10 directories exist, navigate through the pages to
locate a directory by clicking the left or right arrows, or click the drop-down list to select a
page to display.
Adding Individual Directory Entry Help

Add an individual directory on the Add Individual Directory Entry page. A maximum of 200
individual directories can be stored on the Phaser 8560MFP system. When you are satisfied
with the changes, click Save Changes to add the individual directory entry, or click Discard
Changes to return to the Fax Individual Directory page without saving.
No.: Select the individual directory number from the drop-down list. Numbers already
registered to individual directories are not available for selection.
Name: Enter the Name of the individual directory in this field. Individual directory Name can
be up to 30 characters in length.
Phone Number: Enter the individual directory telephone number in this field. Phone Number
can be up to 40 digits in length.

6-5
Starting Rate: Select the initial fax transmission and reception rate from the drop-down list.
The default setting is Use System Setting. Use System Setting sets the Starting Rate to 33.6
kbps (Super G3) for the Phaser 8560MFP system. The following values are supported:
■ Use System Setting
■ 4800 bps
■ 9600 bps
■ 14.4 kbps (G3)
■ 19.2 kbps
■ 28.8 kbps
Editing Individual Directory Help

Modify an individual directory entry Name, Phone Number, or Starting Rate on the Edit
Individual Directory page. When you are satisfied with the changes, click Save Changes to
modify the individual directory entry, or click Discard Changes to keep the previous settings.
No.: This field displays the individual directory number. This number cannot be changed.
Name: Individual directory Name displays in this field. Name can be up to 30 characters in
length.
Phone Number: Individual directory telephone number displays in this field. Phone Number
can be up to 40 digits in length.
Starting Rate: The selected initial fax transmission and reception rate displays here. The
default setting is Use System Setting. Use System Setting sets the Starting Rate to
33.6 kbps (Super G3) for the Phaser 8560MFP system. The following values are supported:
■ Use System Setting
■ 4800 bps
■ 9600 bps
■ 14.4 kbps (G3)
■ 19.2 kbps
■ 28.8 kbps
Importing Individual Directory Help

Import an individual directory CSV file to the system from your computer or from the network
using the Import Individual Directory page.
Enter the file name in the File field, or click the Browse button to locate the file on your
computer or on the network. The File field can contain a maximum of 30 characters.
Click the Import button to upload the selected individual directory file to the system.

6-6
Fax Group Directory Help

The Fax Group Directory page lists all group directories on the system. A maximum of
100 group directories can be stored on the Phaser 8560MFP system. Buttons and links on this
page enable you to add, edit, or delete fax group directories.
Note: A fax individual directory must be added or imported before a fax group directory can
be populated with group members. A fax group directory should contain at least one group
member.
The group directory list is sorted by default by the group directory number. Click the column
titles to sort the directory list by Group Number (Group No.) or Group Name.
Click the Add button to add a group directory. This button is not available for selection if the
maximum number of group directories already exist on the system. For additional information,
see Adding Group Directory Help on page 6-7 and Adding New Group Members Help on
page 6-8.
To modify group directory information including group name and group directory members,
click the directory name, or click the Edit link in the group directory list. For additional
information, see Adding New Group Members Help on page 6-8.
Select a directory by clicking the checkbox in the left column next to the directory number.
Click the Select All checkbox to select all group directories. Click the Delete Selected button
to remove a selected group directory. The Delete Selected button is not available if no group
directories are selected, or if no group directories exist on the system.
Directories display 10 per page. If more than 10 directories exist, navigate through the pages to
locate a directory by clicking the left or right arrows, or click the drop-down list to select a
page to display.
Adding Group Directory Help

Add the group directory number and name on the Add Group Directory page. When you are
satisfied with the changes, click Next to save the new group directory name and number, and
add new group members, or click Discard Changes to return to the Fax Group Directory page
without saving. A maximum of 100 group directories can be stored on the Phaser 8560MFP
system.
Group No.: Select the group directory number from the drop-down list. Numbers already
registered to group directories are not available for selection.
Group Name: Enter the name of the group directory in this field. Group directory name can
be up to 30 characters in length.
Adding New Group Members Help

Select members to add to the fax group directory on the Add New Group Members page. A fax
group directory should contain at least one group member. A fax group directory on the
Phaser 8560MFP system can contain a maximum of 200 group members.

6-7
Group Information
The Group No. and Group Name specified on the Add Group Directory page is displayed here.
Select New Members

To add individual or group members to the fax group directory, click the checkbox in the left
column next to the directory number, or click the Select All checkbox to select all members in
the list, and then click the Add to Group button.
The group members list is sorted by default by the individual or group directory numbers. Both
individual and group directories display in the list. Click the column titles to sort the directory
list by Number (No.), Name, Phone Number, or Type (Individual or Group).
New member directories available for selection display 10 per page. If more than 10
directories exist, navigate through the pages to locate a directory by clicking the left or right
arrows, or click the drop-down list to select a page to display.
Editing Group Directory Help

Modify group directory Name, or Group Members on the Edit Group Directory page. When
you are satisfied with the changes, click Save Changes to modify the group directory, or click
Discard Changes to keep the previous settings. A fax group directory should contain at least
one group member. A fax group directory on the Phaser 8560MFP system can contain a
maximum of 200 group members.
Group Information
The Group No. and Group Name specified on the Add Group Directory page is displayed here.
Group Name can be up to 30 characters in length.
Group Members
To add members to the fax group directory, click the Add New Members button. This button
is not available for selection if the maximum number of members already exist in the group.
For more information, see Adding New Group Members Help on page 6-8.
To delete members from the fax group directory, click the checkbox in the left column next to
the directory number, or click the Select All checkbox to select all members in the list, and
then click the Delete Selected button. The Delete Selected button is not available if no
members were selected, or if no members exist in the group.
The group members list is sorted by default by the individual or group directory numbers. Both
individual and group directories display in the list. Click the column to sort the group members
list by Number (No.), Name, Phone Number, or Type (Individual or Group).
Group directories display 10 per page. If more than 10 directories exist, navigate through the
pages by clicking the left or right arrows, or click the drop-down list to select a page to display.

6-8
Print Fax Reports Help
Print Fax Reports Help

You can print the following fax reports that detail fax activity, directories, pending jobs, and
protocol monitor information:
■ Activity Report
■ Dial Directory Report
■ Group Directory Report
■ Pending Jobs Report
■ Protocol Monitor Report
Select the radio button next to a fax report type, and then click the button on this page to print
it.
Clear Pending Fax Jobs Help

This page provides two options to delete pending fax jobs from the system’s hard drive.
To delete all pending fax jobs from the system hard drive, select the Clear All Pending Fax
Jobs radio button, and then click the Clear Fax Job(s) button.
Note: All pending fax jobs will be deleted, including jobs that may not be yours.
To delete one pending fax job associated with a specific Job ID, select the Clear One Pending
Fax Job radio button, enter the Job ID associated with the job, and then click the Clear Fax
Job(s) button.
To find the Job ID associated with a specific pending fax job, click the Print the Pending
Jobs Report link. On the Print Fax Reports page, select the Pending Jobs Report radio
button, and then click Submit button to print the report.
Clear Received Fax Jobs Help

Click the Clear Received Fax Jobs button to delete all received fax jobs from the system.
Note: All received fax jobs will be deleted, including jobs that may not be yours.

6-9
.
Scanning Features

■ Overview on page 7-2
■ Public Folder Help on page 7-2
■ Private Folder Help on page 7-3
■ Create Folder Help on page 7-4
■ Administrative General Settings Help on page 7-5
■ Administrative Folder Cleanup Help on page 7-6

7-1
Overview
Overview
The scanning procedure used with the Phaser 8560MFP product differs from that of desktop
scanners. Because the product is normally connected to a network rather than directly to a
single computer, you select a destination for the scanned image at the Phaser 8560MFP
product.
Phaser 8560MFP products: You can store scanned images on the Phaser 8560MFP product’s
hard drive in either the Public Folder or a private folder. You can also scan images directly to
your computer where they can be placed in folders, attached to email, or imported into
applications.
Note: For additional information, see the User Guide on the Software and Documentation
CD-ROM.
Public Folder Help

The Public Folder page displays a snapshot of all images and scans currently stored in the
Public Folder on the system hard drive. The Public Folder is a temporary holding location for
scans. You can set maintenance schedules to clean off the hard drive at various times.
Note: Other users may be adding or deleting scans at the time the page is displayed. To view
an updated list of the current images, click the Update View button from top of the image list.
Contents of the field columns can be sorted in ascending or descending order by clicking the
column titles. Fields displayed on this page include:
■ Image: Displays a thumbnail of the image.
■ File Name: Displays the system-generated file name given to the scan job.
■ Date & Time: Displays the date and time the scan was saved to the folder.
■ Total Pages: Displays the total number of pages contained in the scan job.
A maximum of 10 thumbnail images display per page. If there are more than 10 images, they
display on subsequent pages. To navigate between the pages, click the left or right arrows at
the bottom of the page or enter the page number.
Deleting Scans
To delete scans from the public folder, select the scan you want to delete and click the Delete
button. To delete all scans, click the Delete All button at the bottom of the page. If no images
are present, the delete button is not available for selection.

7-2
Private Folder Help
Retrieving Scans
To retrieve a scanned image from the system hard drive, select the desired file type from the
drop-down list associated with that file, and then click the Go button. You can retrieve up to 3
image files at a time. If you do not select a file format, the field defaults to JPEG-Higher
Quality. Images can be retrieved in the following formats:
■ JPEG-Higher Quality
■ JPEG-Smaller File
■ BMP
■ GIF
■ TIFF
■ PDF-Higher Quality
■ PDF-Smaller File
Note:
■ JPEG and PDF Higher Quality options provide higher image quality with larger file size
than the Smaller File options. The JPEG and PDF Smaller File options provide smaller file
size with lower image quality.
■ TIFF and PDF formats can contain multiple pages. The default format for multiple page
scans is TIFF.
Private Folder Help

The Private Folder page displays a thumbnail image of all scans saved in the folder from the
system’s control panel. You can set maintenance schedules to clean off the hard drive at
various times.
Fields displayed on this page include:
Image: Displays a thumbnail of the image. If the file is a multi-page file, such as a TIFF or a
PDF file, the thumbnail is the first page of the file.
File Name: Displays the system-generated file name for the scan.
Date & Time: Displays the date and time the scan was saved to the folder.
Total Pages: Displays the total number of pages contained in the scan job.
A maximum of 10 thumbnail images displays per page. If there are more than 10 images, they
display on subsequent pages. To navigate between the pages, click the left or right arrows at
the bottom of the page, or enter the page number.
Deleting Scans
For information about deleting scans, see Deleting Scans on page 7-3

7-3
Create Folder Help
Create Folder Help

To set up a private folder on the system, click the Create folder icon from the navigation tree.
Enter a unique folder name up to a maximum of 10 alphanumeric characters in length. If you
enter a folder name that is already in use, an error message displays. If you want to password
protect your folder, enter and verify a 4-digit numeric password. After you click the Save
Changes button, the new folder displays in the navigation tree.
Note:
■ A maximum of 50 folders can be created at any one time. If you try to create a folder after
the maximum number has been reached, the system displays an error message.
■ The folder name is not case-sensitive.
■ If no password is associated with a private folder, the folder is accessible to anyone on the
network accessing the system.
■ When you finish scanning into a password protected private folder, press the
Clear/Clear All button on the system control panel twice. This prevents the next person
that uses the system from scanning files to or deleting files from that folder.

7-4
Administrative General Settings Help
Administrative General Settings Help

You can perform a variety of maintenance functions from the Administrative General settings
page.
Private Folder Operations

You can perform various functions using the Private Folder Operations panel. They can
perform specific folder maintenance such as deleting folder contents, deleting a folder
completely, or resetting a private folder password. The fields in this section are:
Select a Private Folder: Select the desired private folder. All private folders display in the
drop-down list. To delete all images in a selected folder only, select the folder, and then click
Delete Images: To delete a folder completely, select the folder, and then click Delete Folder.
Change Numeric Password/Confirm Numeric Password: Enter a new 4-digit numeric
password in the field and confirm the entry. Click Save Password to reset the password to the
value entered.
Note: You do not need to know the original numeric password in order to reset it. If a user
forgets their password, you can reset it and forward the new value to the user.
Scan Policies
To disable general scanning access to the public folder, ensure the checkbox next to Allow
scanning to Public Folder is unchecked. This setting disables control panel access to the
public folder and forces users to save scanned jobs only to their private folders only.
Note: The contents of the public folder can still be viewed through CentreWare IS. Users can
still copy and delete files from the public folder; however, they can no longer scan files to the
public folder.
To require users to create a numeric password associated with a private folder, check the box
next to Require Numeric Password When Creating Private Folder. If this box remains
unchecked, users are able to create private folders without numeric passwords.
Check Prompt for Numeric Password When Scanning to Private Folder to force users to
enter a numeric password to access a private folder when scanning a file from the control
panel. This provides security for the private folder.

7-5
Administrative Folder Cleanup Help
Administrative Folder Cleanup Help

At times the you may need to perform immediate or scheduled system maintenance to purge
old scanned documents or images. You have the option to set up schedules or to immediately
delete files at any given time.
Immediate Cleanup Options

To immediately delete all images contained in the public folder and all private folders, click
the radio button next to Delete all scanned images now, and then click Delete Images.
Note: If users have not already copied their images from the device prior to running this
process, they will lose their scan jobs.
To selectively delete images from the public folder and all private folders matching an aging
criteria, click the radio button next to Delete all scanned images older than field, enter the
desired numeric value for time between 1 and 999, and then select either hours or days from
the drop-down list. If you select this option but enter no aging criteria, the default value of
1 day is used.
Scheduled Cleanup Options

To delete all Public folder images only using aging criteria, click the checkbox next to Delete
all Public Folder images older than field, enter the desired numeric value for time between
1 and 999, and then select either hours or days from the drop-down list. If you select this
option but enter no aging criteria, the default value of 1 day is used.
To delete all Private folder images only using aging criteria, click the checkbox next to Delete
all Private folder images older than field, enter the desired numeric value for time between
1 and 999, and then select either hours or days from the drop-down list. If you select this
option but enter no aging criteria, the default value of 1 day is used.
When you are satisfied with your selections, click the Save Changes button.

7-6
Glossary
Terms and Abbreviations
Terms and
Abbreviations Definitions
access control list A CentreWare IS feature that enables you to limit access to devices, as
well as device configuration and management features.
Admin account A CentreWare IS feature that enables you to limit access to specific
printer functions by specifying a name and password. The Admin account
has the most permissions. The administrator must know the Admin name
and password to access the printer functions in CentreWare IS.
authentication A CentreWare IS feature that requires users to login with a network

user ID and password for security and tracking purposes.
bi-directional A type of connection in which communications are sent and received

simultaneously.
BOOTP BOOTP (Boot Parameter Protocol) is a protocol that allows a network

user to be automatically configured (receive an IP address) and have an
operating system boot or initiated without user involvement.
CentreWare Internet CenterWare IS is a printer administration and support tool. With

Services (IS) CenterWare IS software, you can access printer status and manage your
printer over a TCP/IP network using a web browser.
CentreWare Web A web-based, device-management solution for Windows 2000

environments where you use a browser for administration.
certificate An electronic message containing information about the printer and a

digital signature, which is stored in the printer. A certificate is used to
validate the identity of the printer to clients and network servers and to
allow encrypted communication.
DHCP DHCP (Dynamic Host Configuration Protocol) is a protocol in which

UNIX, Windows, NT, and Window 2000 servers can dynamically allocate
TCP/IP addresses.
DNS DNS (Domain Name System) is used in the Internet for translating names
of network nodes into addresses.

8-1
Terms and
driver Software that is loaded on the client workstation that prepares data to be
sent to the printer.
EtherTalk A type of network connection (provided by EtherTalk software installed in

a Macintosh computer) that enables use of AppleTalk network services on
an Ethernet network.
FTP FTP (File Transfer Protocol) is a basic TCP/IP connectivity utility used to
transfer data between computers.
host A computer or other device on a TCP/IP network.
HTTP HTTP (Hyper Text Transfer Protocol) is a non-secure protocol used to

communicate across the internet between the printer web server and the
web browser (clients).
HTTPS HTTPS (Secure Hyper Text Transfer Protocol) is a secure protocol used
to provide authentication and encrypted communication to preserve the
confidentiality of your data.
Internet The global collection of networks that are connected together and share a
common range of IP addresses.
IP The network protocol used for sending network packets over a TCP/IP
network.
IP address A unique 32-bit address for a host on a TCP/IP network or Internet

working.
IPP IPP (Internet Printing Protocol) is an application-level protocol that is used

for distributed printing on the Internet and intranets, designed and
implemented by Xerox research to validate the IPP specification and as
an aid in developing IPP servers.
job accounting The purpose of job accounting is to collect and report information about
all jobs that print. The information collected identifies the submitter of the
job and the resources used to print the job.
Key User account A CentreWare IS feature that enables you to limit access to specific
printer functions by specifying a name and password. You can set up a
Key User account that is password protected. The Key User has the
ability to change some printer settings. CentreWare IS requires the name
and password before access to the printer function is allowed.
LPR LPR (Line Printer Remote) is an application-level printing protocol that

uses TCP/IP to establish connections between printers and workstations
on a network.
MaiLinX alerts A feature in CentreWare IS that allows the printer to automatically send
email to you and others under certain conditions.
MaiLinX remote printing A feature in CentreWare IS that enables you to print to Xerox printers over
the Internet, directly from Windows applications. The print jobs are sent
as email.
mDNS mDNS (multicast DNS) is a multicast-based discovery protocol that

enables you to find your printer on an Apple network or another device
that uses multicast-based discovery.

8-2
Terms and
MIB MIB (Management Information Base) provides specific information about

the state of hardware components and software processes. MIB is used
as part of network management tools and functions.
network A collection of connected devices, such as computers and printers. A

network is a tool for communication that allows users to store and retrieve
information, share printers, and exchange information.
network address The network portion of an IP address. For a class A network, the network
address is the first byte of the IP address. For a class B network, the
network address is the first two bytes of the IP address.
network connection The software and protocol that connect network devices, such as PCs
and printers.
PCL PCL (Printer Control Language) is the PDL language created by

Hewlett-Packard. It became an industry standard and is now available in
almost all printer platforms for the office (e.g., PCL 5).
PJL PJL (Printer Job Language) and PCL commands are used to control job
settings and printer defaults.
PhaserSMART PhaserSMART Technical Support is an automated, internet-based

Technical Support support system that uses the user’s default web browser to send
diagnostic information from their printer to the Xerox website for analysis.
Port 9100 A printing protocol known as AppSocket, RAW, or Windows TCPmon.
PostScript A page description language created by Adobe and used in most Xerox
Phaser printers.
printer driver Enables your computer and printer to communicate; provides access to
the features of your printer.
printer discovery Software mechanism for finding printers typically on a network.
Printer Neighborhood A tool in CentreWare IS that enables you to search for printers on your
network, check their status, and manage them remotely.
PrintingScout alerts PrintingScout is a tool that is installed with the Xerox printer driver. It
automatically checks the printer status when a print job is sent. If the
printer is unable to print a job, PrintingScout automatically displays an
alert on the user’s computer screen to let them know that the printer
needs attention. The user can click the alert to view instructions
explaining how to fix the problem.
printing kiosk A digital imaging/print platform that is used to connect a laptop computer
to a network for printing to a printer, and then paying for the output. A
printing kiosk is sometimes located in an airport or library.
protocol The rules that control the transmitting and receiving of data.
SLP SLP (Service Location Protocol) is a protocol that provides a flexible and
scalable framework for providing hosts with access to information about
the existence, location, and configuration of networked services. SLP is
useful in enterprise networks.
Smart Trays A driver feature that displays the current paper type and size available in
each printer tray.

8-3
Terms and
SMTP SMTP (Simple Mail Transfer Protocol) is a protocol for sending e-mail
messages between servers.
SNMP SNMP (Simple Network Management Protocol) is a protocol used to help

manage complex networks. SNMP-compliant devices store data about
themselves in MIBs (Management Information Bases) and return this
data to the SNMP requestors.
SSL SSL (Secure Socket Layer) is a protocol that has become the universal
standard on the Web for authenticating sites and for encrypting
communications between users and Web servers. Because SSL is built
into all major browsers and Web servers, simply installing a digital
certificate or Server ID enable SSL capabilities.
TCP/IP TCP/IP (Transmission Control Protocol/Internet Protocol) is a set of

communication protocols that is supported by a variety of computer
platforms. TCP controls data transfer, and IP controls data routing.
TFTP TFTP (Trivial File Transfer Protocol) is a version of the TC/IP FTP protocol
that uses UDP and has no directory or pass capability.
TLS TLS (Transport Layer Security) is a protocol for establishing a secure

connection between the client and the server. TLS is capable of
authenticating both the client and the server and creating an encrypted
connection between the two. HTTP uses TLS to establish secure
connections.
UDP UDP (User Datagram Protocol) is a minimal message-oriented transport

layer protocol found on domain name servers (DNS).
Walk-Up Printing Driver The Xerox Walk-Up Printing Driver enables printing from a PC to any
Xerox Postscript-enabled printer. For more information, see Walk-Up
Printing Driver on page 2-3.
Walk-Up Technology The Xerox Print Driver Installer (Windows) is a software utility that
provides for quick and easy installation of the printer driver. One choice
for installation is Walk-Up Technology. For more information, see Walk-Up
Installation on page 2-3.
Xerox Usage Analysis The Xerox Usage Analysis Tool enables you to collect and analyze
Tool enterprise-wide Xerox network printer usage data with customizable
features.

8-4
Configuration Card
Parameters
The printer has a configuration card that stores network parameters and configuration (N, DN,
DX, etc.) data. The configuration card is hot swappable, enabling you to share or replace it,
providing an alternative to on-site service.
Network settings are saved on the configuration card. If the configuration card is removed
from an old printer and inserted into a new printer, the saved settings on the configuration card
are copied to the new printer when it is powered on. The new printer assumes the identity of
the old printer, eliminating the need to reconfigure network settings.
This appendix includes:
■ General Information Parameters on page A-2
■ PostScript Parameters on page A-2
■ PCL Parameters on page A-3
■ USB 2.0 Parameters on page A-3
■ Hard Drive Parameters on page A-3
■ Network Information Parameters on page A-3
■ PhaserShare Series B Interface for Ethernet Network Parameters on page A-3
■ EtherTalk Parameters on page A-4
■ TCP/IP Parameters on page A-4
■ DNS Parameters on page A-4
■ SLP Parameters on page A-5
■ SSDP Parameter on page A-5
■ NBNS (WINS) Parameters on page A-5
■ Access Control Parameter on page A-5
■ LPR Parameters on page A-5
■ AppSocket (Port 9100) Parameters on page A-5
■ IPP (Internet Printing Protocol) Parameters on page A-6
■ SNMP Parameters on page A-6
■ HTTP (CentreWare IS) Parameters on page A-6
■ FTP Parameters on page A-6
■ Status Notification Parameter on page A-7
■ MaiLinX Remote Printing Parameters on page A-7

A-1
General Information Parameters
General Information Parameters

■ Printer Name
■ Startup Page Enabled
■ Printer ID
■ Sys/Start Job
■ Job Timeout
■ Load Paper Timeout
■ Power Saver Timeout
■ Intelligent Ready
■ Paper Source
■ Tray 1 Paper Type and Size
■ Tray 2 Paper Type
■ Custom Units
■ Cleaning Page Source
Note: The Tray 3 and Tray 4 parameters are only stored on the printer configuration card
if the tray is installed in the printer.
■ Tray 1 Mode
■ Tray 1 Prompt
■ Tray 2 - N Mode
■ Tray 2 - N Prompt
■ Letter/A4 Substitution
■ 2-Sided Printing
■ Power Saver
■ Metric Defaults
PostScript Parameters
■ Printer Quality
■ TekColor Correction
■ Error Info
■ Image Smoothing
■ User Defined Screens

A-2
PCL Parameters
PCL Parameters
■ Font Number
■ Pitch
■ Point Size
■ Symbol Set
■ Orientation
■ Form Length
■ Line Termination
■ Draft Mode
■ Color Mode
USB 2.0 Parameters

■ On/Off
■ Language
■ Wait Timeout
Hard Drive Parameters

The hard drive parameters are only stored on the configuration card if the printer has an
internal hard drive.
■ Overwrite Deleted Files
■ Daily Removal
■ Time
■ Age-based Removal
■ Age
Network Information Parameters

■ Wait Timeout
■ Sys Admin Contact
■ Printer Location
PhaserShare Series B Interface for Ethernet

Network Parameters
■ Network Speed/Type
■ Network Address

A-3
EtherTalk Parameters
EtherTalk Parameters
■ On/Off
■ Language
■ Filtering
■ Name
■ Printer Type
■ Zone
■ Network Node
TCP/IP Parameters
■ On/Off
■ Host Name
■ Host Name Requested
■ IP Address
■ Network Mask
■ Router/Gateway
■ DHCP/BOOTP
■ IP Address Source
■ DHCP Server
■ DHCP Lease Expiration
■ DHCP Lease Renewal
■ DDNS
■ SMTP Server
■ SMTP Reverse Path
DNS Parameters
■ On/Off
■ Primary Server
■ Secondary Server
■ Multicast DNS (Bonjour) Enable

A-4
SLP Parameters
SLP Parameters
■ On/Off
■ Directory Agent Discovery Enable
■ Directory Agent
■ Scope 1
■ Scope 2
■ Scope 3
■ SLP Multicast Enable
■ SLP Multicast TTL
■ SLP MTU
SSDP Parameter
■ On/Off
■ SSDP TTL
NBNS (WINS) Parameters

■ Node Type
■ WINS Servers
Access Control Parameter

■ Host Access List
LPR Parameters
■ On/Off
■ Filtering
■ Enable Banners
AppSocket (Port 9100) Parameters

■ On/Off
■ Language
■ Filtering

A-5
IPP (Internet Printing Protocol) Parameters
IPP (Internet Printing Protocol) Parameters

■ On/Off
■ Language
■ Filtering
■ Network Path
SNMP Parameters
■ SNMP v1/v2c
■ SNMP v3
■ Host Access List
■ Admin Account
■ Key User Account
■ Any User Account
■ Drivers Account
HTTP (CentreWare IS) Parameters

■ On/Off
■ Custom Link
■ Refresh Delay
■ Administrator Password
■ Key User Password
■ Use SSL
■ Machine Digital Certificate
FTP Parameters
■ On/Off
■ Language
■ Filtering
■ Login Password

A-6
Status Notification Parameter
Status Notification Parameter

■ On/Off
■ SysAdmin Email Address
■ Service Email Address
■ Key User email Address
MaiLinX Remote Printing Parameters

■ On/Off
■ Language
■ Filtering
■ POP3 Server
■ POP3 User Name
■ POP3 Password
■ POP3 Polling Interval
■ Printing Password
■ Authorized Users

A-7
Printer Commands
Printer Control Language (PCL) and Printer Job Language (PJL) commands can be used to
control print job settings and printer defaults. In addition to the standard PCL and PJL
commands, the Phaser printers support Xerox-unique PCL and PJL commands. This appendix
lists the most commonly used standard and Xerox-unique PCL and PJL commands.
This appendix includes:
■ Phaser PCL Commands on page B-2
■ Phaser PJL Commands on page B-5
See also:
HP PCL 5 Printer Language Reference Manual for standard PCL commands.

B-1
Phaser PCL Commands
Phaser PCL Commands

■ Media Size on page B-2
■ Media Type on page B-3
■ Input Trays on page B-4
Media Size
The following table lists the PCL commands for the media sizes supported by the
Phaser 8560MFP multifunction product. For information on the corresponding trays
supported, print the Paper Tips page. See Paper Tips Page on page 5-2.
Media Size PCL 5 Command*
A4 (210 x 297 mm) <Esc>&l26A
A5 (148 x 210 mm) <Esc>&l25A
A6 (105 x 148 mm) <Esc>&l24A
B5 Envelope (176 x 250 mm) <Esc>&l100A
B5-ISO (176 x 257 mm) <Esc>&l65A
B5-JIS (182 x 257mm) <Esc>&l45A
Statement (5.5 x 8.5 in.) <Esc>&l15A
Executive (7.25 x 10.5 in.) <Esc>&l1A
Letter (8.5 x 11 in.) <Esc>&l2A
US Folio (8.5 x 13 in.) <Esc>&l10A
Legal (8.5 x 14 in.) <Esc>&l3A
Index Card (3.0 x 5.0 in) <Esc>&l78A
A7 Envelope (5.25 x 7.25 in.) <Esc>&l84A
#10 Commercial Envelope (4.1 x 9.5 in.) <Esc>&l81A
Monarch Envelope (3.8 x 7.5 in.) <Esc>&l80A
C5 Envelope (162 x 229 mm) <Esc>&l91A
DL Envelope (110 x 220 mm) <Esc>&l90A
Baronial (#5 ½) (4.375 x 5.75 in) <Esc>&l208A
#6 ¾ (3.625 x 6.5 in.) <Esc>&l83A
Custom <Esc>&l101A
* The character that follows the “&” in the command is the lowercase letter “L”.

B-2
Phaser PCL Commands
Media Type
The following table lists the PCL commands for the media types supported by the
Phaser 8560MFP multifunction product.
Media Type PCL 5 Command
Plain Paper <Esc>&n6WdPaper
Transparency <Esc>&n13WdTransparency
Card Stock <Esc>&n10WdCardStock
Envelope <Esc>&n9WdEnvelope
Labels <Esc>&n6WdLabel
Letterhead <Esc>&n11WdLetterhead
Colored Paper <Esc>&n13WdColoredPaper
Preprinted <Esc>&n11WdPreprinted
Prepunched <Esc>&n11WdPrepunched
2nd Side <Esc>&n8Wd2ndSide
Special <Esc>&n8WdSpecial

B-3
Phaser PCL Commands
Input Trays
The following table lists the PCL commands for the input trays supported by the
Phaser 8560MFP multifunction product. The table also lists the alternate tray used if the
optional input tray is not installed.
Note: When more than one command is listed, you can use either command.
Input Trays PCL 5 Command* Alternate Tray
Tray 1 in multi-sheet mode <Esc>&l4H n/a

<Esc>&6H
Tray 1 in manual feed mode <Esc>&l2H n/a

<Esc>&l3H
Tray 2 <Esc>&l1H n/a
Tray 3 <Esc>&l5H Tray 2
Tray 4 <Esc>&l8H Tray 1

<Esc>&l20H
Autoselect <Esc>&l7H n/a
Current tray/page eject <Esc>&l10H n/a
* The character that follows the “&” in the command is the lowercase letter “L”.

B-4
Phaser PJL Commands
Phaser PJL Commands

The following table lists some of the HP PJL and Xerox-unique PJL commands.
See also:
HP Printer Job Language Technical Reference for the standard set of PJL commands.
PJL Command Values Description
@PJL FSDELETE NAME=“pathname” * Deletes a file from the internal

hard drive.
@PJL FSDIRLIST NAME=“pathname” * Lists PJL system files and

directories.
@PJL FSDOWNLOAD FORMAT:BINARY * Downloads a new file to the

SIZE=size NAME=“pathname” internal hard drive. If there is an
existing file, it is erased.
@PJL FSAPPEND FORMAT:BINARY * Appends data to an existing file,

SIZE=size NAME=“pathname” or if the file doesn’t exist, creates
the file and loads it with the given
data.
@PJL FSINIT VOLUME=value * Initializes the internal hard drive.
@PJL FSMKDIR NAME=“pathname” * Creates the specified directory

on the internal hard drive.
@PJL FSUPLOAD NAME=“pathname” * Uploads file from the printer to

the host.
@PJL USTATUS * Allows the printer to send

unsolicited status messages for
device status changes,
end-of-job status, and pages
printed. Status can be sent at
specified time intervals.
@PJL USTATUSOFF n/a Turns off all status responses.
@PJL XCLIENTJOBID=value Exactly 48 bytes Sets the client job id used with
(first byte is 8 and PrintingScout.
the 8 last bytes
represent a time in
the format
hhmmsshs.
@PJL XJAFILENAME=“filename” Roman-8 Sets the file name for Job

characters Accounting.
1-255
@PJL XJAHOSTNAME=“hostname” Roman-8 Sets the host name for Job

1-255

B-5
Phaser PJL Commands
@PJL XJAJOBNAME=“jobname” Roman-8 Sets the job name for Job

1-255
@PJL XJAUSERNAME=“username” Roman-8 Sets the user name for Job

1-255
@PJL XJOBPASSWORD=value 4-digit string (1-9) Assigns the job password used
by Secure Print.
@PJL XJOBPASSWORD 4-digit string (1-9) Assigns the job password used
by Personal Saved Print jobs.
@PJL XPERSONALJOB n/a Starts a Personal Print job.
@PJL XPERSONALSAVEDJOB n/a Starts a Personal Saved print

job.
@PJL XPRINTWITHJOB n/a

Starts a Print With print job.
@PJL XPRINTWITHJOB=xxx xxx is the Job ID of Prints the existing Saved or

the Saved or Personal Saved Job with the
Personal Saved job Print With job.
that is to be printed
with the Print With
job.
@PJL XPROOFJOB n/a Starts a Proof Print job.
@PJL XSAVEDJOB n/a Starts a Saved Print job.
@PJL XSECUREJOB n/a Starts a Secure Print job.
@PJL DEFAULT XIGNOREFF ON, OFF Ignores FormFeed commands

when printing PCL blank pages.
@PJL SET/DEFAULT ON, OFF Terminates a line.

XLINETERMINATION=value
@PJL SET/DEFAULT ANY, TRAYn Sets the media source.

XMEDIASOURCE=value
@PJL SET XMEDIATYPE=value ANY or any Sets the media type.

supported media
type, such as
PAPER and
LABEL.

B-6
Phaser PJL Commands
@PJL SET/DEFAULT ON, OFF Switches trays when a tray goes

XPCLTRAYSWITCH=value empty. If AutoSelect is chosen as
the paper source (tray) in PCL,
then tray switching is always
active, regardless of the value.
When the current tray goes
empty, the printer attempts to
switch to another tray containing
the same size and type of paper.
This command only takes effect
when a specific tray, such as
Tray 2, is selected in the job.
When this command is ON, tray
switching still occurs when the
tray goes empty. When this
command is OFF, no switching
occurs and the user is prompted
to load paper.
@PJL DEFAULT XPCLPAPERSRCx = y x is 0, 1, 2, 3, 4, 5, Overrides the tray selected in the

6, 7, 8, 20, 21, 22, <Esc>&l#H PCL tray selection
23, which is the commands.
number in the
<Esc>&l#H tray
selection
commands.
y is -1 for
AutoSelect, 0 for
the current tray
(eject page), 1 for
Tray 1, 2 for Tray 2,
etc., and 99 for the
factory defaults.
@PJL SET/DEFAULT XSLIPSHEET OFF, JOB, SET, Inserts a slip sheet between the
PAGE selected option.
@PJL SET XSLIPSHEETSOURCE TRAYX Selects the slip sheet from the
specified tray.
* See the HP Printer Job Language Technical Reference for the values.

B-7
Acknowledgements
Original SSLeay License

Copyright © 1995-1998 Eric Young ([email protected]). All rights reserved.
This package is an SSL implementation written by Eric Young ([email protected]). The
implementation was written so as to conform with Netscape’s SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are adhered to. The following conditions apply to all code found in this distribution,
be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation
included with this distribution is covered by the same copyright terms except that the holder is
Tim Hudson ([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be
removed.
If this package is used in a product, Eric Young should be given attribution as the author of the
parts of the library used.
This can be in the form of a textual message at program startup or in documentation (online or
textual) provided with the package.
Redistribution and use in source and binary forms, with or without modification, are permitted
provided that the following conditions are met:
■ Redistributions of source code must retain the copyright notice, this list of conditions and
the following disclaimer.
■ Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
■ All advertising materials mentioning features or use of this software must display the
following acknowledgement:
■ “This product includes cryptographic software written by Eric Young
([email protected]).”
■ The word ‘cryptographic’ can be left out if the routines from the library being used are not
cryptographic related.
■ If you include any Windows specific code (or a derivative thereof) from the apps directory
(application code) you must include an acknowledgement:
“This product includes software written by Tim Hudson ([email protected]).”

C-1
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED
TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA,
OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE
USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The license and distribution terms for any publicly available version or derivative of this code
cannot be changed, i.e., this code cannot simply be copied and put under another distribution
license [including the GNU Public License.]
Net-SNMP License
Part 1: CMU/UCD copyright notice: (BSD like) -----

Copyright © 1989, 1991, 1992 by Carnegie Mellon University
Derivative Work - 1996, 1998-2000
Copyright © 1996, 1998-2000 The Regents of the University of California. All rights
reserved.
Permission to use, copy, modify and distribute this software and its documentation for any
purpose and without fee is hereby granted, provided that the above copyright notice appears in
all copies and that both that copyright notice and this permission notice appear in supporting
documentation, and that the name of CMU and The Regents of the University of California not
be used in advertising or publicity pertaining to distribution of the software without specific
written permission.
CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM ALL
WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL CMU
OR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA BE LIABLE FOR ANY
SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES
WHATSOEVER RESULTING FROM THE LOSS OF USE, DATA OR PROFITS,
WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS
ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR
PERFORMANCE OF THIS SOFTWARE.

C-2
Part 2: Networks Associates Technology, Inc. copyright notice (BSD) -----
Copyright © 2001-2003, Networks Associates Technology, Inc. All rights reserved.
■ Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
■ Neither the name of the Networks Associates Technology, Inc. nor the names of its
contributors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR
DAMAGE.
Part 3: Cambridge Broadband Ltd. copyright notice (BSD) -----

Copyright © 2001-2003, Cambridge Broadband Ltd. All rights reserved.
■ The name of Cambridge Broadband Ltd. may not be used to endorse or promote products
derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER “AS IS”' AND
ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT
HOLDER BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,

C-3
DAMAGE.
Part 4: Sun Microsystems, Inc. copyright notice (BSD) -----

Copyright © 2003 Sun Microsystems, Inc., 4150 Network Circle, Santa Clara, California
95054, U.S.A. All rights reserved.
Use is subject to license terms below.
This distribution may include materials developed by third parties. Sun, Sun Microsystems,
the Sun logo and Solaris are trademarks or registered trademarks of Sun Microsystems, Inc. in
the U.S. and other countries. Redistribution and use in source and binary forms, with or
without modification, are permitted provided that the following conditions are met:
■ Neither the name of the Sun Microsystems, Inc. nor the names of its contributors may be
used to endorse or promote products derived from this software without specific prior
written permission.
DAMAGE.

C-4
Part 5: Sparta, Inc. copyright notice (BSD) -----
Copyright © 2003-2004, Sparta, Inc. All rights reserved.
■ Neither the name of the Networks Associates Technology, Inc. nor the names of its
contributors may be used to endorse or promote products derived from this software
without specific prior written permission.
DAMAGE.
Other Copyright Notices

Copyright © 2002-2003 Apple Computer, Inc. All rights reserved.
This file contains Original Code and/or Modifications of Original Code as defined in and that
are subject to the Apple Public Source License Version 2.0 (the 'License'). You may not use
this file except in compliance with the License. Please obtain a copy of the License at
www.opensource.apple.com/apsl/ and read it before using this file.
The Original Code and all software distributed under the License are distributed on an 'AS IS'
basis, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, AND
APPLE HEREBY DISCLAIMS ALL SUCH WARRANTIES, INCLUDING WITHOUT
LIMITATION, ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, QUIET ENJOYMENT OR NON-INFRINGEMENT.
Please see the License for the specific language governing rights and limitations under the
License.

C-5
Copyright © 1983, 1989 Regents of the University of California. All rights reserved.
Redistribution and use in source and binary forms are permitted provided that: (1) source
distributions retain this entire copyright notice and comment, and (2) distributions including
binaries display the following acknowledgement: “This product includes software developed
by the University of California, Berkeley and its contributors” in the documentation or other
materials provided with the distribution and in all advertising materials mentioning features or
use of this software. Neither the name of the University nor the names of its contributors may
be used to endorse or promote products derived from this software without specific prior
written permission.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR IMPLIED
WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Copyright © 2000 Caldera Systems, Inc. All rights reserved.
■ Neither the name of Caldera Systems nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
DISCLAIMED. IN NO EVENT SHALL THE CALDERA SYSTEMS OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
DAMAGE.
Copyright © 1991, 1999 Free Software Foundation, Inc.
Blowfish is covered by the GNU General Lesser Public License © 1991, 1999 Free Software
Foundation, Inc. that can be found at www.gnu.org/copyleft/lesser. The licensed library is
available for download at www.schneier.com/code/bfsh-koc.zip or at cost to distribute by
request to Xerox Corporation.
JPEG Library
This software is based in part on the work of the Independent JPEG Group.

C-6
Index
A C
about the configuration file, 2-2 CentreWare IS, 1-6
access control lists, 4-4 accessing online manuals, 1-6
definition, 8-1 checking printer status, 3-2
specifying access to printer settings, 4-8 checking supplies status, 1-6
specifying printer access using SNMP, configuring Admin and Key User
4-20 settings, 4-8
specifying printing access, 4-9 configuring the Print Host Access List,
access to color printing, 4-13 4-9
accessing online manuals copying settings from one printer to
using CentreWare IS, 1-6 another, 1-6
Admin defining a network printer, 1-6
Access List, 4-4 definition, 8-1
account, 4-2 job accounting, 3-3
configuring settings, 4-8 locking the control panel, 4-13
definition, 8-1 printer management software, 1-6
administrative folder cleanup, 7-6 restricting access to SNMP and SSL
administrative general settings, 7-5 pages, 4-15
analyzing printer usage data, 3-5 securing the printer, 4-5
authentication selecting
definition, 8-1 automatic removal of secure,
auto-configuring driver, 2-4 personal, and proof jobs option,
4-12
hard drive overwrite security option,
B 4-10
basic concepts, 4-2 setting up a certificate, 4-6
bi-directional setting up web browser-based printing
definition, 8-1 system, 1-6
BOOTP troubleshooting print-quality problems,
definition, 8-1 1-6
usage profile reports, 3-4
viewing list of networked printers, 1-6
CentreWare Web
accessing, 3-3, 3-13
definition, 8-1
certificates, 4-3
definition, 8-1
root-signed, 4-4
self-signed, 4-3
setting up, 4-6

Index-1
Index
changing D
email server settings, 3-9 DHCP
EtherTalk settings, 3-12 definition, 8-1
FTP settings, 3-9 digital certificates, 4-3
hard drive overwrite security setting, directory help
4-10 group, 6-7
IPP settings, 3-8 individual, 6-5
LPR settings, 3-8 disabling
mDNS settings, 2-5 EtherTalk, 3-12
Port 9100 settings, 3-7 FTP, 3-9
SLP settings, 2-5 HTTP, 3-6
TCP/IP settings, 3-6 IPP, 3-8
checking printer status, 3-2 LPR, 3-8
clear pending fax jobs, 6-9 mDNS, 2-5
clear received fax jobs, 6-9 Port 9100, 3-7
cloning, 3-13 SLP, 2-5
color printing SNMP, 4-20
access, 4-13 TCP/IP, 3-6
color tables discovery protocols, 2-5
loading, 2-2 DNS
commands, B-1 definition, 8-1
concepts, 4-2 driver
configuration card, A-1 auto-configuring, 2-4
configuration card parameters, A-1 definition, 8-2, 8-4
configuration file, 2-2 installer, 1-5
configuring Walk-Up printing, 2-3
Admin and Key User settings, 4-8
Print Host Access List, 4-9
SNMP Access Control List, 4-20 E
SNMP for maximum security, 4-15 email
SSL, 4-7 configuring server settings, 3-9
control panel MaiLinX alerts, 3-11
locking menus, 4-13 enabling
selecting EtherTalk, 3-12
automatic removal of secure, FTP, 3-9
personal, and proof jobs option, IPP, 3-8
4-11 LPR, 3-8
hard drive overwrite security option, mDNS, 2-5
4-10 Port 9100, 3-7
controlling access to color printing, 4-13 SLP, 2-5
copy printer settings TCP/IP, 3-6
using CentreWare IS, 1-6 EtherTalk, 3-12
create folder, 7-4 definition, 8-2

Index-2
Index
F I
fax individual directory help, 6-5
clear pending fax jobs, 6-9 information
clear received fax jobs, 6-9 sources, 1-1
configuration, 6-2 installing the printer driver
defaults, 6-2 from the CD-ROM, 2-3
group directory help, 6-7 from the hard drive, 2-4
group information, 6-8 from the web, 2-3
group members, 6-8 Internet
individual directory help, 6-5 definition, 8-2
print reports, 6-9 IP
receive setup, 6-4 definition, 8-2
send setup, 6-3 IP address
finding printers on the local subnet, 3-2 definition, 8-2
fonts IPP, 3-8
loading, 2-2 definition, 8-2
FTP, 3-9
definition, 8-2
J
job accounting, 3-3
G definition, 8-2
getting help log file, 3-3
Knowledge Base, 1-1 records, 3-3
PhaserSMART Technical Support, 1-1, job patches
1-2 loading, 2-2
PrintingScout alerts, 1-2 jobs
Technical Support, 1-1 secure, personal, proof, personal saved,
glossary, 8-1 print with, and saved print jobs, 5-2
group directory help, 6-7 usage profile reports, 3-4
group information, 6-8
group members, 6-8
K
Key User
H Access List, 4-4
hard drive account, 4-2
automatic removal of jobs option, 4-11 configuring settings, 4-8
installing the printer driver, 2-4 definition, 8-2
overwrite security option, 4-10 Knowledge Base, 1-1
securing, 4-10
host
definition, 8-2
HTTP, 3-6, 4-3
definition, 8-2
HTTPS, 4-3
definition, 8-2

Index-3
Index
L P
loading parameters on the configuration card, A-1
color tables, 2-2 PCL
fonts, 2-2 commands, A-1, B-1
job patches, 2-2 definition, 8-3
lockdown procedure, 4-5 pending fax jobs, 6-9
locking the control panel menus, 4-13 personal print jobs, 5-2
log file personal saved print jobs, 5-2
job accounting, 3-3 PhaserSMART Technical Support, 1-1, 1-2
LPR, 3-8 PJL
definition, 8-2 commands, A-1, B-1
definition, 8-3
Port 9100, 3-7
M definition, 8-3
MaiLinX PostScript
alerts, 3-11 definition, 8-3
definition, 8-2 print fax reports, 6-9
remote printing, 3-10 Print Host Access List, 4-4
definition, 8-2 configuring, 4-9
setting up, 3-10 print with print jobs, 5-2
managing printers remotely, 3-2 printer, 2-4
mDNS, 2-5 analyzing usage, 3-5
definition, 8-2 commands, B-1
MIB configuration card parameters, A-1
definition, 8-3 configuring
from the desktop, 1-6
N cost analysis, 3-5
Net-SNMP License, C-2 discovery
network definition, 8-3
definition, 8-3 driver
network address definition, 8-3
definition, 8-3 installation features, 2-3
network configuration file, 2-2 Walk-Up installation, 2-3
network connection securing in a high security environment,
definition, 8-3 4-5
settings
copy from one printer to another, 1-6
O viewing usage information, 3-2
options Printer Neighborhood, 3-2
automatic removal of secure, personal, definition, 8-3
and proof jobs, 4-11 printer settings
hard drive overwrite security, 4-10 copy from one printer to another, 1-6
Original SSLeay License, C-1 PrintingScout alerts, 1-2
private folder, 7-3
delete scans, 7-3
private folder operations, 7-5
proof print jobs, 5-2

Index-4
Index
protocols secure, personal, and proof jobs

controlling, 3-6 selecting automatic removal of, 4-11
definition, 8-3 securing
discovery, 2-5 control panel, 4-13
email server, 3-9 hard drive, 4-10
EtherTalk, 3-12 printer in a high security environment,
FTP, 3-9 4-5
HTTP, 3-6 SNMP and SSL pages, 4-15
IPP, 3-8 selecting
LPR, 3-8 automatic removal of secure, personal,
MaiLinX alerts, 3-11 and proof jobs option, 4-11
MaiLinX remote printing, 3-10 self-signed certificates, 4-3
mDNS, 2-5 send setup, 6-3
Port 9100, 3-7 sending usage profile reports, 3-4
securing, 3-6 setting up
SLP, 2-5 certificate, 4-6
SNMP, 3-9 MaiLinX alerts, 3-11
TCP/IP, 3-6 MaiLinX remote printing, 3-10
public folder, 7-2 usage profile reporting, 3-4
delete scans, 7-2 SLP, 2-5
retrieve scans, 7-3 definition, 8-3
Smart Trays, 5-2
definition, 8-3
R SMTP
receive setup, 6-4 definition, 8-4
received fax jobs, 6-9 SNMP, 3-9
records Access List, 4-4
job accounting, 3-3 configuring for maximum security, 4-15
remote printing, 3-10 configuring the access control list, 4-20
reports definition, 8-4
usage analysis, 3-5 disabling, 4-20
usage profile, 3-4 specifying the location of the configuration
reset NVRAM, 4-13 file, 2-2
root-signed certificates, 4-4 SSL, 4-3
configuring, 4-7
S definition, 8-4
saved print jobs, 5-2 startup network configuration file, 2-2
scan policies, 7-5 Support Centre, 1-5
scanning system requirements
administrative folder cleanup, 7-6 MaiLinX remote printing, 3-10
administrative general settings, 7-5 Usage Analysis Tool, 3-5
private folder operations, 7-5
public folder, 7-2
scans
create folder, 7-4
private folder, 7-3
searching for printers on your network, 3-2
secure print jobs, 5-2

Index-5
Index
T
TCP/IP, 3-6
definition, 8-4
Technical Support, 1-1
TFTP
definition, 8-4
TLS, 4-3
definition, 8-4
troubleshooting
Knowledge Base, 1-1
PhaserSMART Technical Support, 1-1, 1-2
PrintingScout alerts, 1-2
print-quality problems using CentreWare IS, 1-6
Technical Support, 1-1
U
UDP
definition, 8-4
Usage Analysis Tool, 3-5
definition, 8-4
system requirements, 3-5
usage profile reports, 3-4
sending, 3-4
setting up, 3-4
V
viewing printer usage information, 3-2
W
Walk-Up installation, 2-3
Walk-Up printing driver, 2-3
definition, 8-4
X
Xerox Support Centre, 1-5
Xerox Usage Analysis Tool, 3-5
definition, 8-4

1-6

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Phaser® 8510/8560MFP

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

2 Network Installation Features

Printer Driver Installation Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Discovery Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

3 Network Administration Features

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Xerox Usage Analysis Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System Administrator Guide

Protocol Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Securing the Printer in a High Security Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Setting Up a Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Configuring SSL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Configuring Administrator and Key User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Configuring the Print Host Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Locking the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Controlling Access to Color Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Configuring SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

System Administrator Guide

Smart Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Paper Tips Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Fax Individual Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Fax Group Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Clear Pending Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Clear Received Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Create Folder Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Administrative General Settings Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Administrative Folder Cleanup Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

System Administrator Guide

A Configuration Card Parameters

PostScript Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

PCL Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

USB 2.0 Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Hard Drive Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Network Information Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

PhaserShare Series B Interface for Ethernet Network Parameters . . . . . . . . . . . . . . . . . . . . A-3

TCP/IP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

DNS Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

SLP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

SSDP Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

NBNS (WINS) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

Access Control Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

LPR Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

AppSocket (Port 9100) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

IPP (Internet Printing Protocol) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

HTTP (CentreWare IS) Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

FTP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

Status Notification Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

MaiLinX Remote Printing Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

System Administrator Guide

Phaser PJL Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5

System Administrator Guide

This section includes:

Installation Guide* Packaged with printer

Advanced Features Guide (PDF) www.xerox.com/support

* Also available on the Support website.

System Administrator Guide

PhaserSMART Technical Support

How to Access PhaserSMART

Using PrintingScout Software