P&I Condition Survey Report - Passenger-Ship-2-4-6-Full
P&I Condition Survey Report - Passenger-Ship-2-4-6-Full
IMO No:
Surveyor:
Surveyors Ref No.:
West of England Ref No.:
Disclaimer
This report, and any accompanying documentation or photographs, has been compiled for the sole use of
the Association for insurance purposes only and should not be disclosed to third parties without prior
written permission from the Association. The information contained in this report, and any accompanying
documentation or photographs, is not exhaustive as to the general condition of the ship and should not be
relied upon by members or by any other party as any assurance, representation or warranty as to the
condition of the ship and nothing herein shall prejudice the Club’s rights under the insurance policy in the
event of a dispute between the Club and the member relating to the condition of the ship.
Index
Part A
Survey details Go to
Executive summary Go to
1. Vessel’s particulars Go to
2. Circumstances of survey Go to
3.1 Overall survey summary Go to
3.2 List of defects/deficiencies & list of uninspected items Go to
3.3 Summary of safety and operational tests Go to
3.4 Surveyor’s comments Go to
3.5 List of supporting documentation Go to
Part B
4.1 Certificates Go to
4.2 Shipboard management Go to
4.3 Crew Go to
4.4 Safe working Go to
4.5 Hygiene standard and house keeping Go to
4.6 Fire safety Go to
4.7 Life saving appliances Go to
4.8 Pollution control Go to
4.9 Bridge, navigation and communication Go to
4.10 Hull and deck Go to
4.11 Lifting appliances Go to
4.12 Ballast tanks & void spaces Go to
4.13 Machinery spaces Go to
Part C
5.1 Passenger safety Go to
5.2 Safety routines/procedures Go to
5.3 Fire safety Go to
5.4 Lifesaving appliances Go to
5.5 Watertight integrity and survivability Go to
5.6 Shipboard communications Go to
2
Name:
IMO No:
PART A
EXECUTIVE SUMMARY
3
Name:
IMO No:
1. VESSEL’S PARTICULARS
1.1 Particulars
4
2. CIRCUMSTANCES OF SURVEY
(Describe in brief the circumstances under which the survey was carried out, such as, but not
limited to, the date and the time the survey commenced and date and time of completion, if the
Master was aware of the visit, the operational status of the vessel at the time, type of cargo
handled if applicable, and particular observations or information the Surveyor may consider to be
of interest for the Club. Please also specify ballast tanks and cargo holds/cargo tanks inspected.
Areas not covered at the current inspection and the reason for not carrying out a full inspection
should be stated – if applicable!)
5
3. SUMMARY OF SURVEY
Following completion of the survey, and based on his overall impression of the vessel, the
surveyor should complete the overall summary below:
Y N Remarks
Do you consider the vessel to be structurally
sound?
Do you consider the vessel to be cargo
worthy?
Do you consider the vessel’s overall safety
policy to be effective?
Do you consider the vessel’s pollution
prevention equipment and
documented anti-pollution
procedures effective?
Do you consider the vessel’s navigational
routines and navigational equipment
to be satisfactory?
Has the vessel been provided with properly
documented safety and operational
procedures and are all key areas
covered?
Were officers and ratings co-operative during
your visit?
Was the crew able to communicate
satisfactorily in a common language?
From your contact with various officers during
the survey, would you say that they
appeared motivated, experienced
and competent?
Do you believe that the vessel and its crew
are receiving adequate support from
shore management?
Do you consider that the standards of crewing
and operational practices aboard this
ship are satisfactory and do not need
examining in greater detail?
6
A list of all defects/deficiencies noted during the survey is to be given to the owner’s
representative or master on completion of the survey. A copy of this list, in WORD format, is to be
attached to this executive summary.
If appropriate, please also repeat this for any survey items that could not be inspected, stating the
reason(s) why inspection was not possible.
7
3.3 Summary of Safety and Operational Tests
The Safety and Operational Tests witnessed by the Surveyor, together with the results, are to be
listed below. If due to vessel operations some tests cannot be carried out the reason needs to be
entered in the remarks column. Please note testing may have a Y or N result and should be
marked accordingly as per instructions for filling out the form.
Y N NI NA Results / Remarks
1 Public address system. (back to 5.6.1)
2 Main fire pump on hydrant. (back to 4.6.2)
3 Emergency fire pump on hydrant. (back to 4.6.2)
4 Emergency power sources. (back to 4.9.3) (back to
4.13.6)
5 Emergency lighting. (back to 4.13.10)
6 Remote stops and shutdowns (back to 4.13.13)
7 Quick closing valves (back to 4.13.11)
8 Remote closing devices (back to 4.13.12)
9 Oily water separator 15 ppm monitor. (back to
4.8.8)
10 Engine room bilge high-level alarms. (back to
4.13.1)
11 Steering gear (back to 4.13.21)
12 Emergency steering gear (back to 4.13.21)
13 Lowering lifeboats (back to 4.7.1)
14 Running lifeboat engines (back to 4.7.3)
15 Navigation light failure alarm (back to 4.9.11)
16 BNWAS alarms (back to 4.9.7)
17 General emergency alarm (back to 5.6.2)
18 Smoke/fire alarms (back to 4.6.1) (back to 5.6.2)
19 Self test of DSC radio sets (back to 4.9.2)
20 Test of emergency communications
between bridge/engine room and
bridge/steering gear compartment. (back to
4.9.13)
21 Main switchboard earth fault monitoring
system. (back to 4.13.9)
22 Watertight doors (back to 5.5.6)
Additional information:
To include clarification of answers given above and further remarks regarding any additional
observations or reservations. Particular reference should be made of any items affecting the
vessel’s sea or cargo worthiness.
8
Class Certificates
Class Listings
Hatch Cover Tightness Report
Crew List
Etc……
Signature:
Date:
9
PART B
SURVEY QUESTIONNAIRE
ALL SHIP TYPES
Additional information:
Questions 4.2.1 to 4.2.4 are only to be answered if the current Manager has operated vessel in
excess of 3 months
Y N NI NA Results / Remarks
Are internal audits of the Safety Management
System (SMS) carried out at regular
intervals and are they satisfactorily
reported?
Are safety meetings carried out at a regular interval
and records kept? Give details of ship’s
safety officer in remarks column.
Are non-conformity / accident / near accident
reports raised and handled in a
satisfactory manner?
Are Masters’ Reviews of the SMS carried out and
satisfactorily reported?
Is a Planned Maintenance System (PMS)
implemented and kept up to date?
Is efficient access control in place? Was surveyor’s
identification checked and verified upon
boarding?
10
4.2.1 Are there contingency plans onboard to
deal with emergencies and spills, as
applicable?
Are muster lists, general arrangement plans and
capacity plans available, current and
prominently posted in relevant areas?
Is an adequate emergency command structure in
place?
4.2.10 Has the vessel been detained by PSC
within the last 6 months? If vessel has
been detained, attach a copy of that
PSC Inspection report.
If defects/deficiencies were identified in
the last PSC Inspection report have
these been dealt with properly? Date
and place of last PSC inspection to be
noted in remarks column.
Is the vessel regularly visited by a company
superintendent? Note date of last visit and
numbers of visits annually in remarks
column.
Is an approved stability book on board and are
stability/stress calculations being carried
out to confirm departure and arrival
conditions are as required?
Is an approved loading computer on board and in
use?
Are stability records being properly maintained,
including sailing draughts?
Are elements of cyber risk management included
within the vessel’s SMS using the IMO
guidelines given in MSC-FAL.1/Circ.3?
Additional information:
4.3 Crew
Y N NI NA Results / Remarks
Are officers proficient in Maritime English to
communicate efficiently?
4.3.2 If crew is multinational is there a common
language understood by all? List number
of nationalities and common language in
remarks column. Append copy of crew list
to the report
11
1 Did you observe any communication
difficulties between crew members? (see
notes on filling out the form before
replying to this question)
2 Does the company have a briefing/de-
briefing policy for Masters/Chief Engineers
prior to joining/after signing off?
3 Are “hand over” reports completed by the
Master/Chief Engineers and records kept
on board?
4 Does the crew complement correspond
with the Safe Manning Certificate? Actual
and safe manning complements to be
entered in remarks column.
5 Are officers recruited and employed
directly by the company? If supplied by
crewing agents give details in remarks
column.
6 Do officers consider themselves to be
permanent employees of the company?
7 In your view are there sufficient officers
and crew on board to handle both routine
activities and emergencies?
8 Was the Master aware that a P & I
condition survey had been arranged?
9 Are random or specific drug and alcohol
testing carried out?
10 Are the vessel’s records of crew rest and
working hours up to date, and do the
records confirm compliance with STCW
and ILO Convention requirements?
11 Are crew salaries being paid on time and
at the contracted rates?
Additional information:
12
Are general and emergency instructions posted and
written in a language which can be
understood by the crew?
Are “No Smoking” areas on board clearly marked
and were smoking regulations observed
during your visit?
As observed, are work permit procedures
implemented and adhered to?
4.4.1 Are enclosed space entry rescue drills
being made?
Are acetylene and oxygen bottles fitted with
flashback arrestors and stored in separate,
well ventilated and designated places?
Are relevant personal protective equipment and
clothing, as it affects the vessel type
provided and in use?
Is adequate lighting provided throughout the
vessel?
Are “locked in” handles and alarms from cold stores
and freezers in satisfactory condition?
Is the CO2 installation protected against
unauthorized release?
Are walkways, stairways, catwalks, ladders,
platforms, and handrails, as applicable, in
satisfactory condition throughout the
vessel?
Are mobile safety guards, such as rails, lines, and
wires etc, provided and in use?
4.4.2 Are accommodation ladders, pilot ladders,
gangways, etc. in satisfactory condition?
Are means of
embarkation/disembarkation being
inspected & maintained in accordance
with MSC.1/Circ.1331? Check monthly
inspection records.
4.4.3 Did you observe any unsafe working
practices during your visit? (see notes on
filling out the form before replying to this
question)
Additional information:
13
Are galleys, pantries, stores and
accommodation areas clean, tidy and free
of fire hazards (pay particular attention to
galley range hood vent ducting)?
Is fitted equipment in apparent satisfactory
condition?
For the crew, are sufficient provisions of
satisfactory quality being provided?
Are the vessel’s sanitary systems and washrooms in
a satisfactory condition?
Are provision and cold stores clean, tidy and
maintained at correct temperatures?
Is the general housekeeping standard throughout
the vessel satisfactory?
Are suitable food handling procedures in place?
Additional information:
14
Are fixed fire-extinguishing systems, including any
fixed deck/engine room systems, in
apparent satisfactory condition with
operating instructions posted? List areas
covered and type of system in remarks
column.
Are all combustible and hazardous liquids stored in
designated spaces and provided with
Safety Data Sheets (SDS)?
Are acetylene and oxygen bottles stored in
separate, well ventilated and designated
places?
Were any fire hazards noted on the vessel? (see
notes on filling out the form before
replying to this question)
Are emergency escape route fluorescent markings
fitted in accordance with IMO
requirements?
Are main and emergency exits unobstructed?
Is the fire integrity including fire doors, fire
dampers and shutters throughout the
vessel in satisfactory structural and
operational condition, and are they
correctly marked with open/closed
position and space served?
Is the international shore connection readily
available?
Are fire control plans posted, properly maintained
and also available externally?
Additional information:
Y N NI NA Results / Remarks
Are lifeboats and davits, including MOB boat(s) in a
satisfactory condition, correctly stored and
equipped? (Test 13)
Are davit falls in satisfactory condition and well-
greased? Pay particular attention to areas
passing through sheaves. Confirm
inspection / maintenance complies with
SOLAS III 20.4 / MSC.402(96)
15
Are lifeboat engines in well maintained and easy to
start? (Test 14)
Has the lifeboat on-load release been evaluated in
accordance with MSC.1/Circ.1392? If not,
have fall preventer devices been fitted in
accordance with MSC.1/Circ.1327?
Are life rafts and hydrostatic releases properly
secured / fitted, serviced and in
satisfactory condition?
Are EPIRB’s correctly coded, batteries in date, and
hydrostatic releases serviced?
Are lifebuoys, lights and smoke floats of approved
type, in correct locations and satisfactory
condition? (Check weight of quick release
lifebuoys attached to smoke floats – these
need to be a minimum of 4 kg as opposed
to general lifebuoy minimum weight of 2.5
kg)
Are life jackets and immersion suits of approved
type, properly stowed and sufficient in
numbers?
Is the medicine locker, and hospital if provided,
sufficiently stocked (including cargo
specific antidotes), tidy & with medical
stores in date?
Is an oxygen resuscitator provided?
Are all signs for safety equipment in place, marked
with IMO symbols and instructions written
in the working language of the vessel?
Are lifeboat drills being carried out in accordance
with SOLAS requirements and the
recommendations set out in
MSC.1/Circ.1578? Note in remarks column
date when lifeboats last lowered to the
water.
Are distress flares and line throwing apparatus
provided in accordance with SOLAS
requirements and in date?
Additional information:
Additional information:
17
Do the nautical charts and navigational publications
carried onboard cover vessel’s trading
areas and are procedures in place for their
correction and up dating?
If applicable (SOLAS Chap V Reg 19.2.10), is an
approved Electronic Chart Display and
Information System (ECDIS) fitted and is
an appropriate back-up system available?
If applicable, (SOLAS Chap V Reg 19.2.2.3) is a
Bridge Navigation Watch Alarm System
(BNWAS) fitted and operational (Test 16)?
If applicable, have officers undergone an approved
ECDIS training course and type specific
familiarisation training for the equipment
onboard?
If fitted, is the Voyage Data Recorder operational?
Are clear instructions posted on how to
save data in the event of an incident?
Are Bridge Procedures, Company and Master’s
standing orders in place and followed?
Are navigation lights in a satisfactory condition?
(Test 15)
Is passage planning properly carried out and
covering berth to berth?
Is emergency communication between bridge-
engine room and bridge-steering gear
compartment satisfactory? (Test 20)
Is external weather routing in use for ocean
voyages?
Additional information:
18
4.10.5 Are weather tight doors and stores
hatches fully operational and providing
effective sealing?
4.10.6 Are windlasses, winches, rollers, fair leads,
capstans and bollards in satisfactory
condition?
4.10.7 Are non-slip arrangements in place about
mooring equipment? Are crew aware of
snap-back hazard?
4.10.8 Is ancillary deck piping (cable ducting,
fresh water, compressed air etc.) in
satisfactory condition?
4.10.9 Are emergency towing procedures
/equipment in order?
4.10.10 Are visible sections of anchor cables in
satisfactory condition?
4.10.11 Are the mooring ropes and wires in
satisfactory condition?
4.10.12 Are heaving lines unweighted and in
good/safe condition? Inspect and report
any dangerous use of weights
Additional information:
19
4.11.7 Are the holding down bolts in apparent
satisfactory condition? Is there evidence
that any have been withdrawn for testing
(eg, evidence being unpainted bolts, bolts
with reduced paint covering or comments
in the ship's lifting gear maintenance
records)?
4.11.8 Is the slewing ring in apparent satisfactory
condition? Are “Rocking Tests” being
made in accordance with manufacturers’
recommendat-ions?
4.11.9 Is loose gear apparently free from
excessive wear and corrosion?
4.11.10 Are crane / derrick electrical / hydraulic
systems in apparent satisfactory
condition?
4.11.11 Are crane access ladders and platforms in
apparent satisfactory condition and allow
for safe access?
4.11.12 Are operating controls in apparent good
order? Confirm that windows are clear
and unobstructed.
Additional information:
Specify number and arrangement of ballast tanks and void spaces in “Additional information”
section.
Tanks inspected are to be listed in remarks column.
Y N NI NA Results / Remarks
4.12.1 Are tanks and void spaces free from
significant wastage, pitting and scale?
4.12.2 Is the corrosion protection
(coating/anodes) in satisfactory condition?
4.12.3 Is the steel structure free from buckling /
fractures / doublers / temporary
repairs /poor alignment / etc.?
4.12.4 Are manhole covers and seals in
satisfactory condition?
4.12.5 Are tanks free from any sign of oil
contamination?
4.12.6 Is pipe work passing through tanks/void
spaces in satisfactory condition?
4.12.7 Are valves and valve operating system in
apparent satisfactory condition?
20
Additional information:
Provide full details of the main and auxiliary engines in “Additional information” section.
Y N NI NA Results / Remarks
4.13.1 Are all engine compartments, including
bilges, clean, tidy and free from
combustible materials? (Test 10)
4.13.2 Is all main and auxiliary machinery in good
condition and free from significant oil or
water leakages and/or temporary drains?
4.13.3 Is main and auxiliary machinery being
maintained in accordance with
manufacturers’ specified intervals? (Check
running hours).
4.13.4 Is the engine monitoring and control
system fully operational and regularly
tested?
4.13.5 If UMS vessel is an engineers call alarm
fitted and tested regularly?
4.13.6 Is the emergency generator in good
condition and regularly tested? (Test 4)
4.13.7 Is the stern gland in a satisfactory
condition?
4.13.8 Is main switchboard protectively located
and surrounded by non-conducting mat?
4.13.9 Is main switchboard earth fault monitoring
system operational and indicating a
satisfactory status? (Test 21)
4.13.10 Are the machinery space lighting and
emergency lighting systems adequate?
(Test 5)
4.13.11 Are the quick closing valves in a
satisfactory condition? (Test 7)
4.13.12 Are remote closing devices, for skylights,
watertight doors etc, in a satisfactory
condition? (Test 8)
4.13.13 Are remote stops and shutdowns for main
engines, vent fans etc, in a satisfactory
condition? (Test 6)
4.13.14 Are self-closing devices of oil-level gauge
glasses on all oil tanks fully operational?
4.13.15 Are self-closing devices on engine room
sounding pipes fully operational?
21
4.13.16 Are exhaust manifolds on machinery free
from leaks and shielded with intact
insulation?
4.13.17 Are FO/LO pipes and flanges adequately
shielded?
4.13.18 Are FO/LO purifiers and FO heaters/LO
coolers and filters in apparent good
condition?
4.13.19 Are ER pipe systems, sea suction and
overboard valves free from deterioration,
leaks, temporary repairs and cement
boxes?
4.13.20 Are ER gratings in place, secured and in a
clean and safe condition?
4.13.21 Is the steering gear free from hydraulic
leaks and in satisfactory condition? (Test
11 and 12)
4.13.22 Are instructions and equipment for
emergency steering provided?
4.13.23 Are adequate engine spares onboard,
properly stored and well secured?
4.13.24 Is the vessel provided with a workshop
and equipped with an acceptable range of
tools?
4.13.25 Are reasonable quantities of consumables
carried onboard (e.g. paint, grease,
hydraulic oil, gaskets, packing etc.)?
Additional information:
Signature:
Date:
22
PART C
SURVEY QUESTIONNAIRE
SPECIFIC SHIP TYPES
5. PASSENGER AREAS
Additional information:
24
5.2 Safety routines/procedures
Y N NI NA Results / Remarks
1 Is an adequate emergency command
structure in place?
2 Are damage control, damage stability, fire
control and evacuation plans available and
properly maintained?
3 Is the emergency station on the bridge
properly arranged and containing all
relevant plans, procedures and
instructions?
4 Are fire and safety rounds conducted on a
daily basis at frequent intervals?
5 Is an effective drill schedule in place and
followed?
5.2.6 Is there a system in place for preventing
passengers’ access to bridge, machinery
and crew areas?
Additional information:
Additional information:
25
Additional information:
Additional information:
Signature:
Date:
27