Name:

IMO No:

P&I CONDITION SURVEY REPORT

VESSEL TYPE: PASSENGER CRUISE

Ship Name:      

IMO No:      

Survey date of first attendance:   

Survey date of last attendance:   

Survey port:      

Surveyor:      

     
Surveyors Ref No.:

     
West of England Ref No.:

Disclaimer
This report, and any accompanying documentation or photographs, has been compiled for the sole use of
the Association for insurance purposes only and should not be disclosed to third parties without prior
written permission from the Association. The information contained in this report, and any accompanying
documentation or photographs, is not exhaustive as to the general condition of the ship and should not be
relied upon by members or by any other party as any assurance, representation or warranty as to the
condition of the ship and nothing herein shall prejudice the Club’s rights under the insurance policy in the
event of a dispute between the Club and the member relating to the condition of the ship.

The West of England Ship Owners Mutual Insurance Association (Luxembourg)

R.C.S. Luxembourg B8963, 31 Grand-Rue, L-1661 Luxembourg, G.D. Luxembourg
Managers West of England Insurance Services (Luxembourg) S.A.
R.C.S. Luxembourg B104783, 31 Grand-Rue, L-1661 Luxembourg, G.D. Luxembourg
UK Branch One Creechurch Place, Creechurch Lane, London EC3A 5AF
Tel +44 20 7716 6000 Email [email protected] www.westpandi.com
Name:
IMO No:

Index

Part A
Survey details Go to
Executive summary Go to
1. Vessel’s particulars Go to
2. Circumstances of survey Go to
3.1 Overall survey summary Go to
3.2 List of defects/deficiencies & list of uninspected items Go to
3.3 Summary of safety and operational tests Go to
3.4 Surveyor’s comments Go to
3.5 List of supporting documentation Go to
Part B
4.1 Certificates Go to
4.2 Shipboard management Go to
4.3 Crew Go to
4.4 Safe working Go to
4.5 Hygiene standard and house keeping Go to
4.6 Fire safety Go to
4.7 Life saving appliances Go to
4.8 Pollution control Go to
4.9 Bridge, navigation and communication Go to
4.10 Hull and deck Go to
4.11 Lifting appliances Go to
4.12 Ballast tanks & void spaces Go to
4.13 Machinery spaces Go to
Part C
5.1 Passenger safety Go to
5.2 Safety routines/procedures Go to
5.3 Fire safety Go to
5.4 Lifesaving appliances Go to
5.5 Watertight integrity and survivability Go to
5.6 Shipboard communications Go to

2
Name:
IMO No:

PART A
EXECUTIVE SUMMARY

     

3
Name:
IMO No:

1. VESSEL’S PARTICULARS

1.1 Particulars

1.1.1 Ship's Name:      

1.1.2 Previous Name(s):      
1.1.3 IMO No:      
1.1.4 Flag/Port of registry:      
1.1.5 Year built:      
1.1.6 Builder:      
1.1.7 Class society:      
1.1.8 Class notations:      
1.1.9 Recognised Organisation      
issuing ISM certification:
1.1.10 Ship type:      
1.1.11 GT:      
1.1.12 Summer DWT:      
1.1.13 Last docking      
1.1.14 Last Class Special Survey:      
1.1.15 Ship’s trading pattern:      
1.1.16 Master’s name:      
1.1.17 Name of owner’s      
representative attending
survey:
1.1.18 Time under present      
management:

1.1.19 Owners:      

1.1.20 Managers (crewing,      
technical & operational):

4
2. CIRCUMSTANCES OF SURVEY

(Describe in brief the circumstances under which the survey was carried out, such as, but not
limited to, the date and the time the survey commenced and date and time of completion, if the
Master was aware of the visit, the operational status of the vessel at the time, type of cargo
handled if applicable, and particular observations or information the Surveyor may consider to be
of interest for the Club. Please also specify ballast tanks and cargo holds/cargo tanks inspected.
Areas not covered at the current inspection and the reason for not carrying out a full inspection
should be stated – if applicable!)

     

5
3. SUMMARY OF SURVEY

3.1 Overall Survey summary

Following completion of the survey, and based on his overall impression of the vessel, the
surveyor should complete the overall summary below:

Y N Remarks
Do you consider the vessel to be structurally
     
sound?
Do you consider the vessel to be cargo
     
worthy?
Do you consider the vessel’s overall safety
     
policy to be effective?
Do you consider the vessel’s pollution
prevention equipment and
     
documented anti-pollution
procedures effective?
Do you consider the vessel’s navigational
routines and navigational equipment      
to be satisfactory?
Has the vessel been provided with properly
documented safety and operational
     
procedures and are all key areas
covered?
Were officers and ratings co-operative during
     
your visit?
Was the crew able to communicate
     
satisfactorily in a common language?
From your contact with various officers during
the survey, would you say that they
     
appeared motivated, experienced
and competent?
Do you believe that the vessel and its crew
are receiving adequate support from      
shore management?
Do you consider that the standards of crewing
and operational practices aboard this
     
ship are satisfactory and do not need
examining in greater detail?

3.2 List of Defects/Deficiencies &

List of Uninspected Items

6
A list of all defects/deficiencies noted during the survey is to be given to the owner’s
representative or master on completion of the survey. A copy of this list, in WORD format, is to be
attached to this executive summary.

If appropriate, please also repeat this for any survey items that could not be inspected, stating the
reason(s) why inspection was not possible.

     

7
3.3 Summary of Safety and Operational Tests

The Safety and Operational Tests witnessed by the Surveyor, together with the results, are to be
listed below. If due to vessel operations some tests cannot be carried out the reason needs to be
entered in the remarks column. Please note testing may have a Y or N result and should be
marked accordingly as per instructions for filling out the form.
Y N NI NA Results / Remarks
1 Public address system. (back to 5.6.1)      
2 Main fire pump on hydrant. (back to 4.6.2)      
3 Emergency fire pump on hydrant. (back to 4.6.2)      
4 Emergency power sources. (back to 4.9.3) (back to      
4.13.6)
5 Emergency lighting. (back to 4.13.10)      
6 Remote stops and shutdowns (back to 4.13.13)      
7 Quick closing valves (back to 4.13.11)      
8 Remote closing devices (back to 4.13.12)      
9 Oily water separator 15 ppm monitor. (back to      
4.8.8)
10 Engine room bilge high-level alarms. (back to
     
4.13.1)
11 Steering gear (back to 4.13.21)      
12 Emergency steering gear (back to 4.13.21)      
13 Lowering lifeboats (back to 4.7.1)      
14 Running lifeboat engines (back to 4.7.3)      
15 Navigation light failure alarm (back to 4.9.11)      
16 BNWAS alarms (back to 4.9.7)      
17 General emergency alarm (back to 5.6.2)      
18 Smoke/fire alarms (back to 4.6.1) (back to 5.6.2)      
19 Self test of DSC radio sets (back to 4.9.2)      
20 Test of emergency communications
between bridge/engine room and      
bridge/steering gear compartment. (back to
4.9.13)
21 Main switchboard earth fault monitoring
     
system. (back to 4.13.9)
22 Watertight doors (back to 5.5.6)      

Additional information:

     

3.4 Surveyor’s comments

To include clarification of answers given above and further remarks regarding any additional
observations or reservations. Particular reference should be made of any items affecting the
vessel’s sea or cargo worthiness.

8
     

3.5 List of supporting documentation

Class Certificates
Class Listings
Hatch Cover Tightness Report
Crew List
Etc……

     

Surveyors name:      

Signature:

Date:   

9
 PART B
SURVEY QUESTIONNAIRE
ALL SHIP TYPES

4. SURVEY QUESTIONNAIRE –ALL SHIP TYPES

4.1 Class and Statutory Certificates

Y N NI NA Results / Remarks
23 Are the relevant class and statutory
     
certificates valid?
24 Are all class and statutory certificates
clean? Any conditions, restrictions,
recommendations, exemptions or      
memoranda should be noted in the
Remarks column.
25 Are all required certificates and documents
     
onboard as per FAL.2-Circ.131 ?

Additional information:

     

4.2 Shipboard Management

Questions 4.2.1 to 4.2.4 are only to be answered if the current Manager has operated vessel in
excess of 3 months
Y N NI NA Results / Remarks
Are internal audits of the Safety Management
System (SMS) carried out at regular
     
intervals and are they satisfactorily
reported?
Are safety meetings carried out at a regular interval
and records kept? Give details of ship’s      
safety officer in remarks column.
Are non-conformity / accident / near accident
reports raised and handled in a      
satisfactory manner?
Are Masters’ Reviews of the SMS carried out and
     
satisfactorily reported?
Is a Planned Maintenance System (PMS)
     
implemented and kept up to date?
Is efficient access control in place? Was surveyor’s
identification checked and verified upon      
boarding?

10
4.2.1 Are there contingency plans onboard to
deal with emergencies and spills, as      
applicable?
Are muster lists, general arrangement plans and
capacity plans available, current and      
prominently posted in relevant areas?
Is an adequate emergency command structure in
     
place?
4.2.10 Has the vessel been detained by PSC
within the last 6 months? If vessel has
     
been detained, attach a copy of that
PSC Inspection report.
If defects/deficiencies were identified in
the last PSC Inspection report have
these been dealt with properly? Date      
and place of last PSC inspection to be
noted in remarks column.
Is the vessel regularly visited by a company
superintendent? Note date of last visit and
     
numbers of visits annually in remarks
column.
Is an approved stability book on board and are
stability/stress calculations being carried
     
out to confirm departure and arrival
conditions are as required?
Is an approved loading computer on board and in
     
use?
Are stability records being properly maintained,
     
including sailing draughts?
Are elements of cyber risk management included
within the vessel’s SMS using the IMO      
guidelines given in MSC-FAL.1/Circ.3?

Additional information:

     

4.3 Crew
Y N NI NA Results / Remarks
Are officers proficient in Maritime English to
     
communicate efficiently?
4.3.2 If crew is multinational is there a common
language understood by all? List number
of nationalities and common language in      
remarks column. Append copy of crew list
to the report

11
1 Did you observe any communication
difficulties between crew members? (see
     
notes on filling out the form before
replying to this question)
2 Does the company have a briefing/de-
briefing policy for Masters/Chief Engineers      
prior to joining/after signing off?
3 Are “hand over” reports completed by the
Master/Chief Engineers and records kept      
on board?
4 Does the crew complement correspond
with the Safe Manning Certificate? Actual
     
and safe manning complements to be
entered in remarks column.
5 Are officers recruited and employed
directly by the company? If supplied by
     
crewing agents give details in remarks
column.
6 Do officers consider themselves to be
     
permanent employees of the company?
7 In your view are there sufficient officers
and crew on board to handle both routine      
activities and emergencies?
8 Was the Master aware that a P & I
     
condition survey had been arranged?
9 Are random or specific drug and alcohol
     
testing carried out?
10 Are the vessel’s records of crew rest and
working hours up to date, and do the
     
records confirm compliance with STCW
and ILO Convention requirements?
11 Are crew salaries being paid on time and
     
at the contracted rates?

Additional information:

     

4.4 Safe Working

Y N NI NA Results / Remarks
Are manufacturers’ instruction and maintenance
manuals available for all onboard      
equipment & machinery?
Are standing orders, procedures, Instructions and
manufacturers’ manuals written in a
     
language which can be understood by the
crew?

12
Are general and emergency instructions posted and
written in a language which can be      
understood by the crew?
Are “No Smoking” areas on board clearly marked
and were smoking regulations observed      
during your visit?
As observed, are work permit procedures
     
implemented and adhered to?
4.4.1 Are enclosed space entry rescue drills
     
being made?
Are acetylene and oxygen bottles fitted with
flashback arrestors and stored in separate,      
well ventilated and designated places?
Are relevant personal protective equipment and
clothing, as it affects the vessel type      
provided and in use?
Is adequate lighting provided throughout the
     
vessel?
Are “locked in” handles and alarms from cold stores
     
and freezers in satisfactory condition?
Is the CO2 installation protected against
     
unauthorized release?
Are walkways, stairways, catwalks, ladders,
platforms, and handrails, as applicable, in
     
satisfactory condition throughout the
vessel?
Are mobile safety guards, such as rails, lines, and
     
wires etc, provided and in use?
4.4.2 Are accommodation ladders, pilot ladders,
gangways, etc. in satisfactory condition?
Are means of
embarkation/disembarkation being      
inspected & maintained in accordance
with MSC.1/Circ.1331? Check monthly
inspection records.
4.4.3 Did you observe any unsafe working
practices during your visit? (see notes on
     
filling out the form before replying to this
question)

Additional information:

     

4.5 Hygiene Standard and House Keeping

Y N NI NA Results / Remarks

13
Are galleys, pantries, stores and
accommodation areas clean, tidy and free
     
of fire hazards (pay particular attention to
galley range hood vent ducting)?
Is fitted equipment in apparent satisfactory
     
condition?
For the crew, are sufficient provisions of
     
satisfactory quality being provided?
Are the vessel’s sanitary systems and washrooms in
     
a satisfactory condition?
Are provision and cold stores clean, tidy and
     
maintained at correct temperatures?
Is the general housekeeping standard throughout
     
the vessel satisfactory?
Are suitable food handling procedures in place?      

Additional information:

     

4.6 Fire Safety

Y N NI NA Results / Remarks
Is the fire detection system in satisfactory
condition? State type of system in remarks      
column. (Test 18)
Are main and emergency fire pumps in good
     
operational condition? (Test 2 and 3)
Are the fire hydrants and fire main in a satisfactory
     
condition?
Are fire stations in tidy condition and fully
equipped? (Hoses and nozzles should be
     
randomly selected from fire stations for
testing during tests of fire pumps.)
Are fire fighting drills being carried out in
     
accordance with SOLAS requirements?
Are self-contained breathing apparatuses in good
condition, sufficiently charged and      
cylinders within test date?
Are emergency escape breathing devices (EEBD)
     
provided as necessary?
Are portable fire extinguishers in a satisfactory
condition, correctly secured and      
inspections in date?
Are fire hose lockers, fire hoses and nozzles in
     
satisfactory condition and fully equipped?

14
Are fixed fire-extinguishing systems, including any
fixed deck/engine room systems, in
apparent satisfactory condition with
     
operating instructions posted? List areas
covered and type of system in remarks
column.
Are all combustible and hazardous liquids stored in
designated spaces and provided with      
Safety Data Sheets (SDS)?
Are acetylene and oxygen bottles stored in
separate, well ventilated and designated      
places?
Were any fire hazards noted on the vessel? (see
notes on filling out the form before      
replying to this question)
Are emergency escape route fluorescent markings
fitted in accordance with IMO      
requirements?
Are main and emergency exits unobstructed?      
Is the fire integrity including fire doors, fire
dampers and shutters throughout the
vessel in satisfactory structural and
     
operational condition, and are they
correctly marked with open/closed
position and space served?
Is the international shore connection readily
     
available?
Are fire control plans posted, properly maintained
     
and also available externally?

Additional information:

     

4.7 Life Saving Appliances

All life saving appliances must fulfil SOLAS requirements.

Y N NI NA Results / Remarks
Are lifeboats and davits, including MOB boat(s) in a
satisfactory condition, correctly stored and      
equipped? (Test 13)
Are davit falls in satisfactory condition and well-
greased? Pay particular attention to areas
passing through sheaves. Confirm      
inspection / maintenance complies with
SOLAS III 20.4 / MSC.402(96)

15
Are lifeboat engines in well maintained and easy to
     
start? (Test 14)
Has the lifeboat on-load release been evaluated in
accordance with MSC.1/Circ.1392? If not,
     
have fall preventer devices been fitted in
accordance with MSC.1/Circ.1327?
Are life rafts and hydrostatic releases properly
secured / fitted, serviced and in      
satisfactory condition?
Are EPIRB’s correctly coded, batteries in date, and
     
hydrostatic releases serviced?
Are lifebuoys, lights and smoke floats of approved
type, in correct locations and satisfactory
condition? (Check weight of quick release
lifebuoys attached to smoke floats – these      
need to be a minimum of 4 kg as opposed
to general lifebuoy minimum weight of 2.5
kg)
Are life jackets and immersion suits of approved
type, properly stowed and sufficient in      
numbers?
Is the medicine locker, and hospital if provided,
sufficiently stocked (including cargo
     
specific antidotes), tidy & with medical
stores in date?
Is an oxygen resuscitator provided?      
Are all signs for safety equipment in place, marked
with IMO symbols and instructions written      
in the working language of the vessel?
Are lifeboat drills being carried out in accordance
with SOLAS requirements and the
recommendations set out in
     
MSC.1/Circ.1578? Note in remarks column
date when lifeboats last lowered to the
water.
Are distress flares and line throwing apparatus
provided in accordance with SOLAS      
requirements and in date?

Additional information:

     

4.8 Pollution Control

Y N NI NA Results / Remarks
Are deck save-alls fitted as required, provided with
drain plugs, and in a satisfactory      
condition?
16
Are scupper plugs readily available?      
Is the vessel free from any hull, bulkhead, valve or
pipeline leakage, including hydraulic lines,
     
liable to cause pollution or affect safe
operations?
Is the vessel provided with a class approved
SOPEP / SMPEP and/or, if applicable, a
     
VRP, with an updated IMO coastal state
contact listing
Is oil spill clean-up equipment available?      
Is the Oil Record Book Part I (and, if applicable, Part
     
II) properly filled out and up to date?
Are bunkering/oil transfer procedures in place, and
     
if observed, adhered to?
Is oily water separator in apparent good condition,
instructions posted and 15ppm monitor      
calibrated? (Test 9)
Is the Garbage Record Book up to date?      
Are waste receptacles in good condition and made
of ‘non-combustible material’ (required by      
SOLAS Ch II-2 Reg. 4.4.2)?
For operations within Emission Control Areas is a
fuel change over written procedure
onboard and are records being kept in      
accordance with MARPOL Annex VI
Regulation 14.6?
Is a list of equipment containing Ozone Depleting
Substances (ODS) onboard? Is an ODS
     
record book being maintained (MARPOL
Annex VI Regulation 12)?

Additional information:

     

4.9 Bridge, Navigation and Communication

Y N NI NA Results / Remarks
Is the bridge and navigational equipment in good
order and in accordance with SOLAS      
requirements?
Is the communications equipment in good order
and in accordance with SOLAS      
requirements? (Test 19)
Are the emergency batteries in good condition and
     
fully charged? (Test 4)
Is the radio log being maintained correctly?      

17
Do the nautical charts and navigational publications
carried onboard cover vessel’s trading
     
areas and are procedures in place for their
correction and up dating?
If applicable (SOLAS Chap V Reg 19.2.10), is an
approved Electronic Chart Display and
     
Information System (ECDIS) fitted and is
an appropriate back-up system available?
If applicable, (SOLAS Chap V Reg 19.2.2.3) is a
Bridge Navigation Watch Alarm System      
(BNWAS) fitted and operational (Test 16)?
If applicable, have officers undergone an approved
ECDIS training course and type specific
     
familiarisation training for the equipment
onboard?
If fitted, is the Voyage Data Recorder operational?
Are clear instructions posted on how to      
save data in the event of an incident?
Are Bridge Procedures, Company and Master’s
     
standing orders in place and followed?
Are navigation lights in a satisfactory condition?
     
(Test 15)
Is passage planning properly carried out and
     
covering berth to berth?
Is emergency communication between bridge-
engine room and bridge-steering gear      
compartment satisfactory? (Test 20)
Is external weather routing in use for ocean
     
voyages?

Additional information:

     

4.10 Hull and Deck

Y N NI NA Results / Remarks
4.10.1 Is the visible condition of shell plating
     
satisfactory?
4.10.2 Is the visible condition of deck plating
     
satisfactory?
4.10.3 Are hull markings legible?      
4.10.4 Are ventilators and air/sounding pipes on
deck in satisfactory condition with
efficient closing devices and clearly      
marked with the compartment they
serve?

18
4.10.5 Are weather tight doors and stores
hatches fully operational and providing      
effective sealing?
4.10.6 Are windlasses, winches, rollers, fair leads,
capstans and bollards in satisfactory      
condition?
4.10.7 Are non-slip arrangements in place about
mooring equipment? Are crew aware of      
snap-back hazard?
4.10.8 Is ancillary deck piping (cable ducting,
fresh water, compressed air etc.) in      
satisfactory condition?
4.10.9 Are emergency towing procedures
     
/equipment in order?
4.10.10 Are visible sections of anchor cables in
     
satisfactory condition?
4.10.11 Are the mooring ropes and wires in
     
satisfactory condition?
4.10.12 Are heaving lines unweighted and in
good/safe condition? Inspect and report      
any dangerous use of weights

Additional information:

     

4.11 Lifting Appliances

Y N NI NA Results / Remarks
4.11.1 Are all derricks, cranes and other lifting
equipment properly maintained and
     
marked? (Include engine room and
provision cranes).
4.11.2 Have periodical inspections, maintenance
and testing been carried out on all lifting
     
equipment? Date of last inspection to be
noted in remarks column.
4.11.3 Is the apparent structural condition of
     
derricks/cranes satisfactory?
4.11.4 Confirm that SWL is clearly marked on all
     
items (including loose gear).
4.11.5 Are wires and sheaves in apparent
satisfactory condition with no signs of
     
excessive wear (pay particular attention to
standing parts)?
4.11.6 Are alarms, limit switches and other safety
devices apparently operational and      
regularly tested?

19
4.11.7 Are the holding down bolts in apparent
satisfactory condition? Is there evidence
that any have been withdrawn for testing
(eg, evidence being unpainted bolts, bolts      
with reduced paint covering or comments
in the ship's lifting gear maintenance
records)?
4.11.8 Is the slewing ring in apparent satisfactory
condition? Are “Rocking Tests” being
     
made in accordance with manufacturers’
recommendat-ions?
4.11.9 Is loose gear apparently free from
     
excessive wear and corrosion?
4.11.10 Are crane / derrick electrical / hydraulic
systems in apparent satisfactory      
condition?
4.11.11 Are crane access ladders and platforms in
apparent satisfactory condition and allow      
for safe access?
4.11.12 Are operating controls in apparent good
order? Confirm that windows are clear      
and unobstructed.

Additional information:

     

4.12 Ballast Tanks & Void Spaces

Specify number and arrangement of ballast tanks and void spaces in “Additional information”
section.
Tanks inspected are to be listed in remarks column.
Y N NI NA Results / Remarks
4.12.1 Are tanks and void spaces free from
     
significant wastage, pitting and scale?
4.12.2 Is the corrosion protection
     
(coating/anodes) in satisfactory condition?
4.12.3 Is the steel structure free from buckling /
fractures / doublers / temporary      
repairs /poor alignment / etc.?
4.12.4 Are manhole covers and seals in
     
satisfactory condition?
4.12.5 Are tanks free from any sign of oil
     
contamination?
4.12.6 Is pipe work passing through tanks/void
     
spaces in satisfactory condition?
4.12.7 Are valves and valve operating system in
     
apparent satisfactory condition?
20
Additional information:

     

4.13 Machinery Spaces

Provide full details of the main and auxiliary engines in “Additional information” section.
Y N NI NA Results / Remarks
4.13.1 Are all engine compartments, including
bilges, clean, tidy and free from      
combustible materials? (Test 10)
4.13.2 Is all main and auxiliary machinery in good
condition and free from significant oil or      
water leakages and/or temporary drains?
4.13.3 Is main and auxiliary machinery being
maintained in accordance with
     
manufacturers’ specified intervals? (Check
running hours).
4.13.4 Is the engine monitoring and control
system fully operational and regularly      
tested?
4.13.5 If UMS vessel is an engineers call alarm
     
fitted and tested regularly?
4.13.6 Is the emergency generator in good
     
condition and regularly tested? (Test 4)
4.13.7 Is the stern gland in a satisfactory
     
condition?
4.13.8 Is main switchboard protectively located
     
and surrounded by non-conducting mat?
4.13.9 Is main switchboard earth fault monitoring
system operational and indicating a      
satisfactory status? (Test 21)
4.13.10 Are the machinery space lighting and
emergency lighting systems adequate?      
(Test 5)
4.13.11 Are the quick closing valves in a
     
satisfactory condition? (Test 7)
4.13.12 Are remote closing devices, for skylights,
watertight doors etc, in a satisfactory      
condition? (Test 8)
4.13.13 Are remote stops and shutdowns for main
engines, vent fans etc, in a satisfactory      
condition? (Test 6)
4.13.14 Are self-closing devices of oil-level gauge
     
glasses on all oil tanks fully operational?
4.13.15 Are self-closing devices on engine room
     
sounding pipes fully operational?
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4.13.16 Are exhaust manifolds on machinery free
from leaks and shielded with intact      
insulation?
4.13.17 Are FO/LO pipes and flanges adequately
     
shielded?
4.13.18 Are FO/LO purifiers and FO heaters/LO
coolers and filters in apparent good      
condition?
4.13.19 Are ER pipe systems, sea suction and
overboard valves free from deterioration,
     
leaks, temporary repairs and cement
boxes?
4.13.20 Are ER gratings in place, secured and in a
     
clean and safe condition?
4.13.21 Is the steering gear free from hydraulic
leaks and in satisfactory condition? (Test      
11 and 12)
4.13.22 Are instructions and equipment for
     
emergency steering provided?
4.13.23 Are adequate engine spares onboard,
     
properly stored and well secured?
4.13.24 Is the vessel provided with a workshop
and equipped with an acceptable range of      
tools?
4.13.25 Are reasonable quantities of consumables
carried onboard (e.g. paint, grease,      
hydraulic oil, gaskets, packing etc.)?

Additional information:

     

Surveyors name:      

Signature:

Date:   

22
 PART C
SURVEY QUESTIONNAIRE
SPECIFIC SHIP TYPES

5. PASSENGER AREAS

5.1 Passenger safety

Y N NI NA Results / Remarks
5.1.1 Is the passenger list properly maintained
with details about gender, age and      
disabled persons?
5.1.2 Are designated personnel trained in crisis
and human behaviour, crowd      
management, PSCSHI ?
5.1.3 Is there a system in place to check cabins
are evacuated and for checking passenger      
numbers at the assembly stations?
5.1.4 Can designated ship’s officers and ratings
communicate in a language understood by      
the principal nationalities of passengers?
5.1.5 Are the passengers provided with safety
briefings and emergency instructions by
     
general announcements and/or video
broadcasts before sailing?
5.1.6 Are additional safety announcements
made as appropriate, e.g. if weather      
worsens?
5.1.7 Are all safety announcements recorded in
     
the vessel’s logbooks?
5.1.8 Are passenger areas fitted with low
location marking and photo luminescent      
escape signs below smoke level?
5.1.9 Are adequate safety and hazard warning
     
notices posted in passenger areas?
Are decks properly numbered and “you are here”
mimic plans prominently posted in      
relevant places?
Are all areas to which passengers have access
     
adequately lit?
Are all stairways provided with handrails on both
     
sides?
Are non-slip materials applied on exposed areas of
public decks, especially adjacent to
     
weather deck doors, bars, toilets and
areas where floors may become wet?
Are all floor coverings in good condition, even and
     
free from tripping hazards?
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Are all door sills marked with high visibility paint or
     
otherwise clearly defined?
Are all changes in deck level, steps, ramps etc,
     
visually apparent?
Are all lifts for passengers and crew inspected and
     
certified by an approved company?
Is the means of access to and from the vessel safe
for passengers, adequately lit with good      
non-slip properties?
Is the means of access manned while passengers
     
are embarking / disembarking?
Is the vessel stabilized and the stabilizing system
     
reportedly in a satisfactory condition?
Are emergency escape routes from
accommodation marked and      
unobstructed?
Are swimming pools and spas adequately equipped
with handrails, non-slip decks and pool      
rules sign posted?
Are the swimming pools adequately protected
     
when not in use?
Is all sport and recreation equipment in good
condition and apparently safe to use? Are      
appropriate warning signs posted?
Are swimming pools and spas treated and records
     
of water chemistry maintained?
Are food preparation areas and storerooms in a
     
clean and sanitary condition?
Is a medical doctor employed onboard and is
he/she satisfied with the equipment and      
facilities available?
Does the medical officer maintain records of
     
diarrhea cases?
Are all incidents involving passenger injury,
however minor, investigated and recorded      
in an accident book?
Are procedures for bacterial/viral control
     
established (food and water)?
Does an authority regularly inspect health and
     
sanitary conditions onboard?
Are chemicals for use onboard stored in designated
areas and provided with Material Safety      
Data Sheets?

Additional information:

     

24
5.2 Safety routines/procedures
Y N NI NA Results / Remarks
1 Is an adequate emergency command
     
structure in place?
2 Are damage control, damage stability, fire
control and evacuation plans available and      
properly maintained?
3 Is the emergency station on the bridge
properly arranged and containing all
     
relevant plans, procedures and
instructions?
4 Are fire and safety rounds conducted on a
     
daily basis at frequent intervals?
5 Is an effective drill schedule in place and
     
followed?
5.2.6 Is there a system in place for preventing
passengers’ access to bridge, machinery      
and crew areas?

Additional information:

     

5.3 Fire Safety

Y N NI NA Results / Remarks
6 Are the fire detection systems and their
     
indication panels operating correctly?
7 Are manual fire alarms located in
     
appropriate areas and regularly tested?
8 Is the condition and operation of the fire
     
screen doors satisfactory?
9 Is the fire door status indicator panel
     
operating correctly?
10 Are ventilation fire dampers in a
     
satisfactory operational condition?
11 Are the galley exhaust fire dampers in
     
satisfactory condition?
12 Are the galley fire fighting systems in
     
satisfactory condition?
13 Is the accommodation high fog or sprinkler
     
systems in a satisfactory condition?
14 Is fireman’s outfit and equipment of an
upgraded standard (above minimum IMO      
standard)?

Additional information:

25
     

5.4 Life Saving Appliances

Y N NI NA Results / Remarks
15 Are sufficient life saving appliances
available in accordance with SOLAS
     
requirements for the number of
passengers carried?
16 Are the life saving appliances well
     
maintained and readily accessible?
17 Are marine evacuation systems properly
maintained and in a satisfactory      
condition?
18 Is a fast rescue boat provided and the
     
crew trained accordingly?

Additional information:

     

5.5 Watertight integrity and survivability

Y N NI NA Results / Remarks
19 Do all hull/side shell doors have remote
closed indication and a television      
surveillance system fitted?
20 Are all hull/side shell doors fully
operational and providing effective      
sealing?
21 Are all scuppers working efficiently?      
22 Are down flooding openings (drains)
     
working satisfactory?
23 Are visible areas of watertight bulkheads
     
without unauthorized penetrations?
24 Is the condition and operation of
watertight doors satisfactory? Check
operating times comply with SOLAS
     
requirements (no less than 20 s or more
than 40 s with the ship in the upright
position). (Test 3.3.22)
25 Does the status of watertight doors during
     
passage comply with SOLAS regulations?
26 Is the watertight door status indicator
     
panel operating correctly?
27 Is there a system in place for establishing
that the draft, trim and stability comply
     
with the current requirements for the
passage?
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Additional information:

     

5.6 Shipboard Communications

Y N NI NA Results / Remarks
28 Is the public address system in satisfactory
condition and audible throughout the      
ship? (Test 1)
29 Is the fire/general alarm system in
satisfactory condition on main and      
emergency power? (Test 3.3.17 & 18 )
30 Are handheld communication devices
     
satisfactory and in adequate supply?
31 Are passenger announcements
     
communicated as appropriate?
32 Are sufficient crew able to communicate
     
with passengers in an emergency?

Additional information:

     

Surveyors name:      

Signature:

Date:   

27