Seafarer Joining Instructions: COVID 19 Declaration

SEAFARER JOINING INSTRUCTIONS
On receipt of these joining instructions please sign and return a copy of the enclosed acknowledgement.
Confirmation must be received no later than 30 days prior to joining.
You are responsible for ensuring all documentation is correct and valid for the entire length of your tour of
duty. Failure to be in possession of the correct documentation on joining, will lead to you being denied
boarding and responsible for all costs incurred. Further details are enclosed.
You should ensure that your manning office is up to date with any changes to your personal information/
documentation.
If you are travelling from a Red List country, please note that when you arrive at your UK airport you are not
required to wait in a specific Red List immigration queue. You are able to join the normal immigration queue
depending on your nationality (EEA / Non-EEA).
COVID 19 Declaration
'I acknowledge that I will inform my manning agent immediately if, in the 14 days before my travel date:
I am in close contact to anyone diagnosed with or under investigation for COVID-19
OR
I have any symptoms* of COVID-19.
*Public Health England (PHE) definition of common symptoms associated with COVID-19 are:
- A new continuous cough
- High temperature
- A loss of, or change to, your sense of smell or taste.
PCR testing
We are closely monitoring the evolution of the Covid pandemic and as an additional measure to minimise the
risk of introducing this illness on board our ships, we are asking that all crew members undertake Covid19 RT-
PCR testing prior to departing from their home to join the ship.
Non-UK Residents joining the ship in UK Ports:

The test must be conducted not less than 24 hours and not more the 72 hours prior to your departure to the
UK. Please consider that results are usually issued approximately 24 - 36 hours after the sample reaches the
lab. PCR proof may be requested at airport check-in, please carry this documentation with you. Please do not
delay in making arrangements for your test, as while the test cannot be done more than 72 hours prior to your
departure to the UK, there is a high demand for the RT-PCR Testing and so appointments need to be made in
advance.
UK Residents joining the ship in UK & Non-UK Ports & Non-UK Residents joining in Non-UK Ports:
The test must be conducted not less than 24 hours and not more the 5 days prior to your Joining date. Please
consider that results are usually issued approximately 24 - 36 hours after the sample reaches the lab. Where
possible, testing should be undertaken in the 72 hours prior to leaving home to travel to the ship. However, if
you are using a postal testing option and delivery of the sample will be impacted by no post on Sundays, or,
the 72 hours window cannot be met due to weekend Lab closure, a test taken up to and no more than 5 days
before your joining date will be accepted. The test must be conducted by an accredited laboratory.
Carnival House, 100 Harbour Parade, Southampton, SO15 1ST United Kingdom Switchboard Telephone (within UK) 0845 3585585
(outside UK) +44 (0)2380 655000 Carnival UK is a business name of Carnival PLC, a company incorporated in England under registered number 04039524
Registered Office: 100 Harbour Parade, Southampton, SO15 1ST, United Kingdom VAT Reg No: 761430058 ATOL 6294 ABTA V8764
Arranging your RT-PCR test via our 3rd party – AP Companies
Please do not delay in making arrangements for your test. We will be working with a company called AP
Companies to support you in obtaining your PCR postal test.
In order to meet time commitments, you will need to ensure that you make arrangements for your PCR test as
soon as you receive your joining instructions. AP Companies require at least seven days’ of notice to get your
test to you in time and any requests received in less than seven days from joining cannot be guaranteed.
Please email AP Companies at [email protected] to request your PCR test.
In the subject line of your email, please write: CUK PRE-TRAVEL PCR TEST REQUIRED FOR (INSERT YOUR
NAME)
You must include all of the following information in your email to AP Companies:
Your full name
Crew ID
Date of birth
Address
Contact telephone number
Date of departure / joining
Name of ship
When you receive your test in the post, please follow all instructions carefully.
If you reside outside of the United Kingdom, you may still contact AP Companies to arrange a walk-in
appointment in your home country.
Arranging your own RT-PCR test

You may arrange your own test and claim back the costs. There are several companies within the UK and
Republic of Ireland who offer RT-PCR testing. The list of providers below can offer walk-in appointments for
RT-PCR testing, sometimes at short notice. Please be aware that most providers will take 24-48 hours to
provide a result:
Boots UK (Nationwide) – https://www.boots.com/covid-19-testing/covid-19-testing-service
Boots Ireland (Republic of Ireland) - https://www.boots.ie/covid-19-testing-service
Goodbody Clinic (Bath, Bristol, Cardiff, Cheltenham, Newport, Reading, Southampton) -
https://www.goodbodyclinic.com/book-covid-test
Vivo Clinic (Nationwide) - https://vivoclinic.com/shop/pcr-test-sites-near-me/
My Healthcare Clinic (Central and Greater London) - https://myhealthcareclinic.com/fit-to-fly/#options
Randox Health (Holywood, Crumlin, Belfast, Liverpool, London) - https://booking.randox.com/covid-19-pcr-
test/
Wren Healthcare (Essex, Kent, London, Dartford, Surrey, Gatwick, Heathrow, Wolverhampton, Southampton) -
https://wrenhealthcare.co.uk/covid-19-pcr-testing/
MASTA Travel Health (Bristol, Leeds, Manchester, Central London, Southampton, Surrey, Cambridge and
Harrogate) - https://www.masta-travel-health.com/CovidTests#
Assured Screening (Edinburgh, Newcastle, Darlington, Leeds, Ellesmere Port, Newark, West Bromwich,
Southgate, London) - https://www.assuredscreening.com/covid-testing-locations/
For crew members outside of the UK who are arranging their own test, please ensure that you use a provider
who uses an accredited laboratory and can produce a certificate of results which details when your sample
was taken.
PLEASE DO NOT USE NHS TESTING SERVICES
Once you receive your RT-PCR test results

On receipt of your results, please immediately upload your test details to our Cognito Upload portal :
https://www.cognitoforms.com/CSSIPvtLtd/RTPCRTestDocumentUpload and follow the on-screen
instructions. Our compliance teams will verify the details and revert with a clearance within 24 hours to
authorise your travel to join the ship.
PLEASE CARRY A PAPER COPY OF YOUR NEGATIVE PCR TEST RESULT CERTIFICATE WITH YOU, THIS IS
REQUIRED FOR FLIGHT TRAVEL & SHIP EMBARKATION - WITHOUT THIS BOARDING WILL BE DENIED.
After your RT-PCR test

Following your test, we ask that you take steps to minimise your risks of exposure to the virus until your
departure; closely follow your countries’ current Public Health advice and, where possible, limit your exposure
to people outside of your own household. During travel please wear a face covering and pay particular
attention to hand hygiene and social distancing. More information can be found in the Pre – Embarkation
Health Advisory document included in your JI’s.
Queries or concerns
If you have any queries about testing you can contact [email protected] please note that this
mailbox is monitored during office hours, Monday to Friday.
Alongside your PCR prior to leaving home, SARS-CoV-2 testing will be performed on the day of embarkation;
samples should be taken prior to boarding where operationally feasible.
The UK Government has advised that all seafarers, irrespective of nationality, will be exempted from Red List
country restrictions, most notably mandatory hotel quarantine, with effect from 0400 on Friday 19 March
2021. Hence seafarers who have been in Red List countries in the 10 days preceding their arrival in the UK will
be able to enter the UK to join their ships.
Please ensure you have to hand your joining instructions and Seaman's ID Card or Discharge book should it be
required by Immigration as proof.
Also below link for information should it be required.

https://www.gov.uk/government/publications/coronavirus-covid-19-travellers-exempt-from-uk-border-
rules/coronavirus-covid-19-travellers-exempt-from-uk-border-rules
Here is the emergency number if needed Tel: +44 (0)800-0488-717
COVID-19 Vaccination Status
We fully support this effort and strongly encourage you to get vaccinated in your home country as soon as it is your
turn. Successful COVID-19 vaccination programmes are a major step in resuming normal cruise operations. Being
vaccinated protects our team members, our Guests, and the communities we visit. 　
Carnival UK is working hard to support home nation and shipboard vaccination. To help us with scheduling and
planning of vaccination programs, we will need information about your current vaccination status. Vaccination
status means either being fully vaccinated, partially vaccinated, or not vaccinated. 　
Knowing everyone’s status will help us determine vaccination needs for our team on board, and at home. We may
also need to share your vaccination status with port and public health authorities. Information you share about your
vaccination status will be stored as part of your medical record. 　
As the COVID-19 pandemic evolves, our vaccine protocols may change. We will keep you informed of any changes
and new requirements, through direct communications and privacy notices. 　
If you have not been vaccinated yet, or if you get vaccinated before your next assignment: 　
Please submit information on your vaccination status, via this safe and secure link:
https://www.cognitoforms.com/CSSIPvtLtd/COVID19VaccinationStatus
You do not need to submit your details if: 　

You previously provided your vaccination data to our shoreside medical team (via Covid Query) or to our CUK
Onboarding team.　
You previously provided your vaccine information to the medical staff on board. 　
You have been vaccinated while on board one of our ships. 　
You were vaccinated at a company arranged vaccination clinic ashore or on board.
To help you make informed decisions about your health, we recommend that you review science-based information
published by health authorities. For key facts and safety information, please review the following information
online: 　
Coronavirus (COVID-19) Vaccination for Seafarers and Shipping Companies (ICS) 　
Key Things to Know About COVID-19 Vaccines (US CDC) 　
Coronavirus (COVID-19) Vaccine (NHS) 　
COVID-19 Key Facts (European Medicines Agency) 　
COVID-19 Vaccines (WHO) 　
Check the following online sites for information about COVID-19 vaccines approved for emergency use: 　
US Food and Drug Administration: COVID-19 Vaccines Authorized for Emergency Use 　
World Health Organization (WHO): COVID-19 vaccines with Emergency Use Listing 　
European Medicines Agency: COVID-19 Vaccines authorized for use in the European Union.
DETAILS OF TOUR OF DUTY
PLEASE RETAIN ALL BOARDING PASSES FOR YOUR JOINING FLIGHT(S) FOR AT LEAST 3 DAYS AFTER JOINING, THE ONBOARD MEDICAL
TEAM MAY REQUIRE THIS INFORMATION FOR CONTACT TRACING PROCESSES
Name RUKPANYA, SAMART Employee Number 823189

Rank Musician Keys Ship Queen Elizabeth
Embarkation Date 23/06/2021 Disembarkation Date 12/01/2022
Embarkation Port Southampton Disembarkation Port Sydney
Passport Details No: AC2255442 Validity/Country 22/04/2021 to 21/04/2031, Thailand
FLIGHT INFORMATION
Flight 1 Flight No SQ 711

Date of travel 22/06/2021 PNR J3DG8S
Departure Airport Bangkok Arrival Airport Singapore
Departure Time 18:30:00 Arrival Time 21:55:00
Baggage Allowance 40
Flight 2 Flight No SQ 306

Date of travel 23/06/2021 PNR J3DG8S
Departure Airport Singapore Arrival Airport London - Heathrow
Departure Time 01:10:00 Arrival Time 07:45:00
Baggage Allowance 40
Flight 3 Flight No
Date of travel PNR
Departure Airport Arrival Airport
Departure Time Arrival Time
Baggage Allowance
Flight 4 Flight No
Date of travel PNR
Departure Airport Arrival Airport
Departure Time Arrival Time
Baggage Allowance
If you would like to print your flight details, go to www.checkmytrip.com
In order to obtain emergency assistance when travelling, please contact the emergency line on
+44 (0) 800 0488 717. Should you encounter issues whilst the office is open, please contact UK Logistics Team.
Notes:
ACKNOWLEDGEMENT FORM
Name: Rank: Employee no:
RUKPANYA, SAMART Musician Keys 823189
I acknowledge receipt of my instructions to join Queen Elizabeth at Southampton on 23/06/2021 and will report as requested. I am
programmed to remain until 12/01/2022. If no leaving date is given then it should be assumed you will be required to remain for a full
tour as per your terms and conditions of service).
I understand that in order to embark I must take with me all original certificates and training records appropriate for my rank or position.
TRAVEL DOCUMENTATION
If any of the below documents show as “Not Valid” for your next tour of duty, please supply us with a scanned copy of your updated/new
documents immediately.
Passport must be valid for your entire tour of duty length plus 6 months with at least 1 blank page for visa and/or stamp.
Documents must be valid for your entire tour of duty plus 1 month.
Vaccinations if not valid need to be provided before joining.
Document Status
Passport 21/04/2031
C1D Visa (USA) 08/03/2022
MCV (Australia) 27/04/2023
Medical Certificate 29/04/2023
Discharge Book 22/02/2029
Bermuda Id Card 01/03/2024
Vaccines Status
Yellow Fever (Brazil) Not Valid
MMR 1 31/12/2999
MMR 2 31/12/2999
Hep A 1 * If you are joining as Food Handler, you need to be Not Valid
vaccinated against Hepatitis A
Hep A 2 * If you are joining as Food Handler, you need to be Not Valid
vaccinated against Hepatitis A
Please be aware that you must obtain clearance from the shore-side medical department before joining the ship if:
 You have undergone surgery or been admitted to hospital during your leave period.
 You have undergone investigations (including routine screening) during your leave period and you have not yet received the
results.
 You have been scheduled for an operation or medical appointment and have not yet received the appointment date or the
appointment date is within your scheduled tour of duty.
 You have experienced any episode of illness during your leave that may impact your fitness to return to work
The shore-side medical department can be contacted via email: [email protected].
Please note: If a seafarer fails to obtain results or fails to declare scheduled appointments before commencing a tour of duty and subsequently
needs to return home for further treatment, this would be at their own cost and sickness benefits including wages will not be paid.
Declaration
By signing this declaration I hereby confirm that my documentation is current and will remain valid for the duration of my current appointment. I
also confirm that I will have such documentation (originals) in my possession upon joining the vessel. I have read and understood the above
information and acknowledge that disciplinary action will result from a false declaration.
X
Signed by SAMART RUKPANYA
Rank: Musician Keys
Dated: May 10th, 2021
ACKNOWLEDGEMENT FORM
Southampton
Carnival UK
100 Harbour Parade
Southampton
SO15 1ST
United Kingdom
Telephone: +44 (0)2380 65 5509
Emergencies (Out of Hours): +44 (0) 800 0488 717
E-Mail: [email protected]
IMMIGRATION LETTER / GUARANTEE LETTER
Monday, 10 May 2021
To Whom It May Concern
Dear Sir/ Madam,
This immigration letter is to certify that SAMART RUKPANYA (Date of Birth: September 6th, 1984) is scheduled to join our
cruise vessel, Queen Elizabeth in Southampton on 23/06/2021. SAMART RUKPANYA will work on board in the capacity of
Musician Keys.
All costs incurred in conjunction with SAMART RUKPANYA travel to the vessel will be covered by Carnival Plc at the address
shown below.
The details of our agent in Southampton are:
Carnival UK
General Office: Carnival House 100 Harbour Parade Southampton
+4402380 655509, [email protected]
Yours faithfully
Crew Scheduling
Carnival UK
Carnival House, 100 Harbour Parade, Southampton, SO15 1ST United Kingdom Switchboard Telephone (within UK) 0845 3585585 (outside UK) +44 (0)2380
655000 Facsimile +44 (0) 2380 227920 Carnival UK is a business name of Carnival PLC, a company incorporated in England under registered number 04039524
Registered Office: 81 Alie Street, London E1 8EB, United Kingdom VAT Reg No:761430058 ATOL 6294 ABTA V8764

Seafarer Joining Instructions: COVID 19 Declaration

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SEAFARER JOINING INSTRUCTIONS

Non-UK Residents joining the ship in UK Ports:

Arranging your own RT-PCR test

Once you receive your RT-PCR test results

After your RT-PCR test

Also below link for information should it be required.

Here is the emergency number if needed Tel: +44 (0)800-0488-717

You do not need to submit your details if:

DETAILS OF TOUR OF DUTY

Name RUKPANYA, SAMART Employee Number 823189

Flight 1 Flight No SQ 711

Flight 2 Flight No SQ 306

If you would like to print your flight details, go to www.checkmytrip.com

The shore-side medical department can be contacted via email: [email protected].

Monday, 10 May 2021

To Whom It May Concern

Dear Sir/ Madam,

The details of our agent in Southampton are:

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