DepEd AFA Teachers Association of SDO CamSur

CONSTITUTION

PREAMBLE

WE, the members of DepEd AFA Teachers Association of SDO CamSur, in order to
uphold our moral, social and economic well-being, protect our individual and collective
rights, as well as foster harmonious and progressive relationships do hereby promulgate
this CONSTITUTION.

ARTICLE I- NAME AND DOMICILE

Section 1. This organization shall be known as the AFA Teachers Association of SDO
CamSur hereinafter referred to as the Association.

Section 2. The association shall be domiciled at DepEd School Division Office of

Camarines Sur, San Jose, Pili, Camarines Sur 4418.

ARTICLE II- DECLARATION OF PURPOSE

The association commits itself to the pursuit of the following objectives:

Section 1. To promote the moral, social and economic well-being of all the members.
Section 2. To protect and uphold the individual and collectives’ rights of all the members.
Section 3. To foster harmonious and progressive association through proper management.
Section 4. Promote unity and cooperation among the members toward the attainment of its
objectives.
Section 5. To engage in economic and livelihood projects for the benefit of the association.
Section 6. Promote the development of a free and efficient work force with common
interest.
Section 7. To contribute to the state its modest share of nation building thru self-help
program and projects.

ARTICLE III – MEMBERSHIP

Section 1. All Regular Permanent AFA Teachers of DepEd Camarines Sur is eligible for
membership in the association.
Section 2. Qualified AFA Teachers may become members of the Association by written
application approved by the President upon recommendation of the committee on
membership and after payment in full of the required admission fee.
Section 3. The following shall not be eligible for membership nor to election or appointment
to any position in the association.

a.) AFA Teachers who profess subversive ideas;

b.) AFA Teachers who have been convicted of any crime involving moral
turpitude; and
c.) AFA Teachers who are found inimical to the objectives for which the
association was created.

ARTICLE 1V – PRINCIPAL OFFICERS

Section 1. The governing body of the Association shall be the Executive Board whose
members shall be elected through secret ballot by the general membership.
Section 2. The Executive board should administer the association officers, formulate
policies and implement program and projects to effectively carry-out the
objectives of the association and manage all the money and property of the
Association.
Section 3. The Executive Board should consist of the Association Officers, namely:

President Auditor
Vice-President Public Information Officer
Secretary Representatives
Treasurer

Section 4. There should be a Board of Directors consisting of ___________ members who

shall likewise be elected through secret ballot by the general membership.
Section 5. The officers of the association shall hold office for the period of Two years from
the date of their election until their successor shall have been duly election and
qualified, provided that they remain members of the association of good standing.
Section 6. Vacancies in the Executive Board, except the position of the President, shall be
filled up by the Board by appointing any member(s) shall hold office in an acting
capacity for the unexpired term of office of the immediate predecessor, or until
special election therefore as authorized by the Board or by the General
Membership.

ARTICLE V – DUTIES AND POWERS

Section 1. The President shall be the Executive officers of the Association, his duties and
powers shall include the following:

a.) Preside the overall meetings and deliberations of the Executive Boars and of
General membership.
b.) Appoint all members of standing committees of the association with the
concurrence of majority of the members of the Executive Board.
c.) Approve vouchers covering the applications or expenditures of the association
funds before payment or disbursement is made by the treasurer.
 d.) Call special meetings of the Association or the Executive Board whenever he
deems necessary or upon written request of at least 30% of the general
membership or a majority of the members of the executive board.
e.) Represent the association on all occasion and all matters in which
representation of the association maybe agreed upon or required.

Section 2. The Vice-President shall perform the duties and function of the President in case
of the latter’s absence, disability, death or resignation. He shall perform functions
that maybe assigned to him by the president.

Section 3. The Secretary shall perform the following duties and functions:

a.) Take down minutes of the meetings of the general membership and of the
executive board;
b.) Keep a book of minutes of resolutions and a continuing registry of all
Executive board;
c.) Act as custodian of all records, documents, minutes of meeting of the
executive board and the general membership as well as printed and/r written
policies, projects and activities of the association.

Section 4. The Duties and functions of the Treasurer are as follows:

a.) Collect, receive and issue receipts for all money, funds and contribution to the
association
b.) Make sure that all the disbursement and payment made by him are covered
by vouchers and accompanied by necessary receipts.
c.) Keep a record of all receipts and expenditures.
d.) Prepare such financial reports as maybe required of him by the general
membership. The executive board shall include all money received and paid
by him since he assumes office and the balance remaining in his bonds and
securities and other properties of the association entrusted to his custody or
under his control. The rendering of such account shall be made:

 at least once a year within thirty (30) days after the close of the
association’s fiscal year.
 At such other times as may be required by a resolution of the majority
of the members of the association; and
 Upon vacating his office due to dissolution of the association for any
cause, the Treasurer shall make a final report of all assets in his
custody.

Section 5. The Auditor shall audit, verify and examine all financial accounts of the
association. He shall supervise the entries in the Book of Accounts of the
association and shall render a report of his audit as may be required by the
executive board or by resolution of majority of the general membership.

Section 6. The Public Information Officer shall be in charge of matters involving public
relations of the association. With the approval of the executive board, he may
establish an official publication of the association.
Section 7. The Representatives shall be in charge in the implementation and proper
management of the different programs and projects by area of specialization.

Section 8. The Board of Directors shall be in-charge of the legislative functions of the
association under guidelines to be issued by the executive board. The Board of
Directors shall consult the different standing committees of the association on
matters, problems and areas that may be subject to the association rules,
regulation or policy.

Section 9. The officers of the association shall not be paid any compensation other than the
salaries, allowances and expenses due their positions as may be specifically
provided in a written resolution duly adopted by the majority of all the members
at a meeting duly called for the purpose. The Secretary shall take down minutes
of the meetings together with the list of the participants and tally of votes cast.

ARTICLE VI – STANDING COMMITTEES

Section 1. To ensure coordination and efficiency in the transaction of association matters

and in order to realize the objectives of this Constitution, the following three (3)
standing committees are hereby created:

a.) Committee on membership which shall receive and process application for
membership and make recommendations thereon to the President. It shall
implement rules, regulations and decisions as may be promulgated by the
Executive Board or the general membership for the admission of members in
the association.

b.) Committee on education, Training and Research which shall prepare, adopt
and implement teaching education programs and activities that will promote
the enlightenment of the members, the provisions of this constitution,
issuances and policies that affect the members directly or indirectly.
c.) Committee on Welfare which shall be responsible for the adoption and
implementation of the programs, projects and activities that will promote and
protect the general welfare of the members.

ARTICLE VII – MEETINGS OF THE ASSOCIATION

Section 1. The association shall hold regular membership meetings every Last Friday of
every month. Notices of the meetings shall be sent by the Secretary at least 3 days
prior to such meetings by posting in conspicuous places, preferably inside
company premises, said notices. The date, time and place for the meetings shall
be determined by executive board.

Section 2. Regular meetings of the executive board shall take place on the third Friday of
every month with appropriate notice to be sent out by the Secretary to each
member of the Board at least three (3) days prior to such meetings. The time and
place of the meeting shall be determined by the President. The meeting shall
preferably be held in the association office.
Section 3. Special Meetings of the general membership may be called at any time, either at
the call of the President, upon request of majority of the members of the executive
board or upon written petition addressed to the President of at least thirty (30)
percent of all members in good standing of the association.

Section 4. The notice for any meetings whether it be of the general membership of the
executive board, regular or special, shall contain the items to be discussed and
shall constitute the agenda of the meeting. Any item or items not included in the
agenda may be taken up or upon recommendation of majority of the members of
the executive board present and constituting a quorum if it be an executive board
meeting or majority of the members present and constituting a quorum it be a
general membership meeting.

Section 5. Any member who absents himself from any regular or special meeting of the
general membership shall within five (5) days from the date of said meeting
submit a written explanation to the committee on membership as to the reason or
reasons for his failure to attend the meeting. The Committee on Membership
shall evaluate the explanation and render a report thereof to the Executive Board.

Section 6. In the event the reason (s) are unacceptable to the Executive Board for being
unjustified, the erring member(s) shall pay at the discretion of the Executive
Board a fine of not less than TWENTY PESOS (p20.00) nor more than FIFTY
PESOS (P50.00) to the association through the Treasurer, which may be
collected strictly by the Treasurer.

Section 7. Members on official leave of absence are excused from attending meeting
whether regular or special.

Section 8. Any member who absents himself for three consecutive times from any regular
or special meeting of the general membership without justifiable grounds
therefore may be expelled or suspended from the association by majority of the
executive board.

Section 9. Absence of a member(s) of the Executive Board shall be subject to rules and
regulations to be promulgated by the Board. Such rules and regulations shall be
passed upon by the general membership.

ARTICLE VIII – ASSOCIATION ELECTION

Section 1. There shall be a Committee on Election (COMELEC) to be created by the

Executive Board at least thirty (30) days before any regular or special election.
The functions of the COMELEC include the following:

a.) Adopt and promulgate rules and regulations that will ensure a free, clean,
honest and orderly election, whether regular or special;
b.) Pass upon qualification of candidates;
c.) Rule on any question or protest regarding the conduct of the election subject
to the procedure that may be promulgated by the Executive Board; and
d.) Proclaim duly elected officers.
Section 2. The COMELEC shall be composed of a chairman and two members all of whom
shall be appointed by the Executive Board.

Section 3. The COMELEC shall be automatically dissolved thirty (30) days after the duly
elected officers are proclaimed.

Section 4. Regular election of officers of the association shall be held on Third Friday of
December and on the same date every Twoyears after.

Section 5. All members of the Association in good standing shall be eligible to vote in
association election. Candidates for elective positions must members of the
association in good standing for a period of at least one-year of the date of the
election.

Section 6. Voting should be by secret balloting and the election shall be decided by
plurality of votes.

Section 7. The duly elected officers shall meet within one week following their proclamation
to which time the outgoing administration shall turn over all records and
properties of the association to the new administration.

ARTICLE IX – FEES, DUES, SPECIAL ASSESSMENTS, FINES AND OTHER

PAYMENTS

Section 1. An admission fee 100.00 PESOS shall be paid by an applicant before he

becomes officially a member of the association.

Section 2. Every member shall pay regular dues to the Association in the amount of 20.00
PESOS per month, which may be collected by the Treasurer.

Section 3. All amount collected pursuant to the two preceding sections shall constitute the
general fund of the association to be applied to the operational and
organizational expenses of the association or for any purposes or object as may
be authorized by the general membership in written resolution adopted at the
general membership meeting duly called for the purpose.

Section 4. Every member shall contribute to the association such amount as may be fixed
by the general membership through a written resolution adopted at the general
membership meeting duly called for the purpose to be applied to or expended
for any or all of the following objects:

a.) Members Training/education’s program;

b.) welfare and cooperative program, and
c.) Such other plan, programs and projects that will promote the interest and
welfare of the association members.
Section 5. Special assessment or other extraordinary fees such as for payments of
attorney’s fees shall be mad only upon a resolution duly ratified by the general
membership by secret balloting.

Section 6. Any member, who shall be two months in arrears in the payment of his regular
day dues or who fails for two months to pay the special assessment, fines or
other payments required to be made, shall cease to be member in good
standing and may be subjected to other disciplinary actions. In the event of
sickness, leaves of absence without pay and other similar causes, the
Executive Board may excuse non-payments or defer collection thereof at its
discretion.

Section 7. Every payment of fees, dues or other contributions by a member shall be

evidenced by a receipt signed by the treasurer or his duly authorized
representative making the collection and entered into the records of the
association to be kept and maintained for the purpose.

Section 8. Every expenditures of the fund of the association shall be evidence of the receipt
from the person to whom the payment is made which shall state the date and
place and purpose of such payments is made which shall state the date and
place and purpose of such payments. Such receipt shall from part of the
financial records of the association.

Section 9. The Books of accounts, other records of financial activities of the association
shall be open for inspection by any officers or members anytime during office
hours.

Section 10. In case of voluntary dissolution of the association or final cancellation of its
registration certificate, association members shall enjoy equity to association
properties to the extent that said properties shall first be solved to the
association members and other proceeds there from, together with the balance
of the association funds shall be distributed, pro-rata to its members, depending
on the amount of membership dues contributed to the association.

ARTICLE X – QUORUM AND RULES OF ORDER

Section 1. Except when greater proportion is required herein or by the law, majority vote
shall prevail at meetings and deliberations of the association. A majority of the
members of the association shall constitute a quorum to officially transact any
business.

ARTICLE XI – IMPEACHMENT AND RECALL

Section 1. Any of the following shall be grounds for the impeachment or recall of
association officers:

a.) Committing or causing the commission directly or indirectly against the

interest and welfare of the association;
 b.) Malicious attack against the association, its officers or against a fellow
association officers or members.
c.) Failure to comply with the obligation to turn over and return to the
association Treasurer within three (3) days all unexpended sum of money
received from the association funds to answer for an authorized association.
d.) Gross misconduct unbecoming of an association officer.
e.) Misappropriation of association funds and property. This is without prejudice
to the filling of an appropriate criminal or civil action against the responsible
officer or officers by an interested party.
f.) Willful violation of any provisions of this Constitution or rules, regulations,
measures resolution and decision of the association.

Section 2. The following procedure shall govern impeachment and recall proceedings.

a.) A formal petition shall initiate impeachment or recall proceedings or

resolution signed by at least thirty (30) percent of all bonafide members of
the association and addressed to the chairman of the executive board.
b.) The board chairman shall then convene a general membership to consider
the impeachment or recall of offices or a group of officers, whether elective
or appointive.
c.) Association officers against whom impeachment or recall changes have
been filed shall be given ample opportunity to defend themselves before
any impeachment or recall vote is finally taken.
d.) A majority of all members of the association shall be required to impeach
or recall association officers.
e.) The association officers impeached shall be considered resigned or
ousted from office and shall no longer be elected nor appointed to any
position in the association.
f.) The decision of the general membership on the impeachment or recall
charge shall be final and executory.

ARTICLE XII – FISCAL YEAR

Section 1. The association fiscal year shall commence on 1 January and end on 31
December of the year.

ARTICLE XIII- AMENDMENTS

Section 1. The executive board may make proposals for amendments to this constitution or
upon formal petition of at least ten (10) percent of the general membership.

Section 2. No proposals for amendments and become part of this constitution until after the
same shall have been ratified by two-thirds vote of all members of the association
either at a special meeting or a referendum called for such purpose.
ARTICLE XIV – EFFECTIVITY

Section 1. The Constitution shall take effect on the day following its ratification.

Adopted and ratified this _________ day of ____________________ at

__________________________________________________.

The list of members together with their signatures, who ratified the same appearing
in Annex “A” hereof.

Certified Correct:

_______________________
Secretary

Attested by:

_________________________
President

Recommending for Approval

___________________________
AFA Division Coordinator
DepEd Camarines Sur

Approved:

_________________________________
Assistant Schools Division Superintendent
DepEd Camarines Sur

SUBSCRIBED AND SWORN to before me this __________ day of

____________________ at ____________________________ affiant is exhibiting to me
their Residence Certificate Nos. _______________,on __________________ and issued at
_________________.

NOTARY PUBLIC

Until ________________________
PTR No. ______________________
On __________________________
Doc. No. ______________________
Page No. ______________________
Book No. ______________________
Series of ______________________