UNIVERSITY OF ZIMBABWE

FACULTY OF COMMERCE
INDUSTRIAL ATTACHMENT LOG-BOOK

NAME OF COMPANY/ORGANISATION: Guard Alert(Private)Limited

NAME OF STUDENT: Simbarashe Sanyika
REG NUMBER: R1713391
DEGREE PROGRAMME: HACCO
PERIOD OF ATTACHMENT: August 2019 to July 2020
NAME OF SUPERVISOR: Mr Dagloud Tobve

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
AUGUST Induction/Orientation
WEEK 1  The induction training provided a platform
● The week was about getting to know the
for me to understand what Guard Alert is
organisation, the management and staff
about, the importance of one’s contribution
in the organisation as well as other to the overall performance of the
supporting departments and everything organisation. The “My development site”
which was made familiar during my
else surrounding the organisation.
induction training provided a learning curve
● I was shown around the company on the various aspects relating to the on the
premises in Southerton at Hood Road job situations as well as industry learning
and Nuffield where the Headquarter of
 The training made it easier for me to
Guard Alert is located. acclimatise to the working environment, as
● Amongst the staff members’ l was it allowed for self-expression and any areas
introduced to the Directors of Guard of unfamiliarity were clarified to me.

Alert Mr Ngwerume and Guard Alert  The Accounts team and staff in general
Financial Accountant, Mr Tobve who is showed me such good hospitality and I
my immediate supervisor was taught appreciated it.

how the company operates

 I would like to commend Guard Alert for its
hospitable culture in welcoming and treating
new subordinates and I recommend they
continue with this culture.

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WEEK 2 ● Signing of employment contract. I was  I managed to understand the significance of
given my Employment Contract by Guard my role as an employee in ensuring that the
Alert Finance Manager Mr Chiwade to information of all customers is always up to
read through before annotating my date.
signature. The contract contained the
terms and conditions of employment as
well as my remuneration.
● I was assigned to work with the creditors
team, with duties of preparing pay
sheets, submitting pay sheets for
authorisation, writing daily RTGS and
cheques due for payment, ensure all
invoices due for payment are authorised
before payment, issuing out proof of
payment to respective suppliers, filling
RTGS copies, tax clearance certificates

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 and VAT registration certificates,
requesting for proper tax clearance
invoices (ZIMRA COMPLIANT) and doing
creditors reconciliations.

WEEK 3  This week I was introduced to the way ● The training was helpful that it helped me
the organisation records its transaction understand the way the organisation
under supervision of Mr Tobve.The records its transaction.
company mainly uses Sage Paste. ● I also appreciated the importance of
 I was taught also how to post petty cash Information Technology to Accounting since
vouchers into the system, invoices which most of the work nowadays is done through
has already been paid into the system the use of computer.
and to process invoices which were not Recommendation(s)
entered in to the system. ● The Pastel system should have a way to
 I was also taught the coding of capture all the relevant information of the
requisition forms to put account numbers customers and be able to generate all the
before processing the invoice paid into necessary documents associated with each
the system. For example, Motor Vehicle transaction for example payment vouchers
Repairs is coded 3540, VAT:9500, Power so that there will not be any need to keep
&Water: 3560.The coding should show the physical forms which increases storage
the province and the subdivision of the costs.
company. For example, if the ZESA

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 charges for Mutare are to be entered into
the system, the coding goes as follows
3560/GA/EAS/Mtre

WEEK 4  Being introduced and taught how to sort  I was taught by my colleagues. how to
incoming invoices from suppliers via perform some of these tasks as well as my
email and check if they have tax
fellow workmates.
certificates and where to get them
authorised for payment.  I learnt more about taxation and widened
my knowledge base, I would like to thank
● I was taught how to confirm with
the organisation.
companies if they have tax clearance
certificate or not via email or phone call.
● From this point it did not take me much time
If they don’t have, we have to deduct
to adapt to the work environment because I
10% Withholding tax. If they have, we
was now aware of the values and ethics of
have to stamp the requisition form to
the Guard Alert.
show they have the tax certificate for
that year.

● I was taught about invoice authorisation

before processing payment, and that an
invoice is authorised by different levels
of management according to the invoice
amount.

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 ● I also got a chance to meet various staff
members as well as the top
management who would be authorising
the invoices for me before being paid.

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

SEPTEMBER  I was introduced to the FBC Internet  I was corrected my mistakes in the sorting
WEEK 1 Banking system which used for making
of incoming invoices and making
Internal and RTGS daily payments and
account enquiries. payments.
 This was the first time to acquire hands on
 Making trade payments (RTGS) as well as
internal. I was taught how to send and experience
extract proof of payments for both RTGS
and internal payments done online. I
managed to download the proof of
payments online and to check whether •I was also taught how to combine invoices of
the payment done has been debited or the same source and batch them into a
not into our account.
single payment by Remember Mupereki (Accounts
 I was taught how to do manual payments Clerk)
in case the FBC Internet banking system
is down using the RTGS and internal
forms.
•I also appreciate the learning environment
 I also continued with the sorting of
and working environment in which I am
invoices and having them authorised.
positioned, I have friendly and patient colleagues.

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  I made payments to Quemapax, Fawcett
Security Operations and Nations
 The FBC Internet banking system was user
Hardware & Electrical. I managed to
extract the POPs and send them to the friendly
suppliers to show the payment so that
 I would like to recommend that Computer
our team from Guard Alert Electronics
can go and collect the goods ordered. courses related to business be introduced
for finance students to enable them easier
adapting to the use of computers in the
workplace.
 I learnt more about taxation and widened
my knowledge base, I would like to thank
the organisation for organising this
workshop.

WEEK 2 ● I learnt on how to reconcile supplier  Reconciliations helps the company to stay
statements’ balance to a general ledger up-to-date on amounts owed and identify
balance. The process involved variances which might exist so that the
reconciling an individual supplier balance company’s records stay updated. This also
in the accounts payable ledger with a protects the relationship between the
statement issued by a supplier. company and its suppliers.
● I did Bank Reconciliations for Security
Distributors, Infobase and Prime Sole for  Bank reconciliations on the other hand are
the month of June. The process was to useful as they aid in identifying financial

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 match the invoices on the supplier errors such as double payments, lost checks
statement and what has been posted and missed payments.
into our system. To check also invoices
on supplier statements but not in our
system. To check also that the payments
done by Guard Alert were credited by the
supplier on their statement. I had to
calculate all the payments done by
Guard Alert that are on the bank
statement first then reconcile using the
customer statement from supplier

WEEK 3 On a monthly basis all the payments made  Fewer errors were being made as I was
must be uploaded in pastel. This week I posted learning to appreciate the nature of my
all the payments in Pastel. responsibilities
 Mr Tobve taught me do a to Telegraphic
Transfers (TT). I worked in collaboration I would like to recommend that a tax
with the exchange control department in certificate database be created for the
handling international payments. Accounting team such that it is faster,
easier and cheaper to track companies with
I learnt how to prepare TT forms and need to valid and expired tax certificates and
be attached on the TT before it goes to the FBC translates to quicker payment process.

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 bank for process. I learnt l should attach the I had the opportunity of witnessing financial
invoices on TT and make sure the Finance statements for the half year being prepared
Manager should sign the Declaration Form that and it increased my understanding to
accompany the TT. financial accounting.

I compiled trade payment invoices which were

paid with 10% tax withheld and was taught
how to record them in the appropriate
schedule for tax purposes
I sorted incoming invoices from Guard Alert
suppliers and verified if they have valid tax
certificates and I forwarded them for
authorisation

I did RTGS and journal payments as well as

sending payment confirmations of payments
done.

WEEK 4 This week l managed to post petty cash in  I managed to understand the whole process
Pastel that comes from Guard Alert branches. of posting petty cash. Mr Tobve checked the
I posted petty cash for Mutare,Masvingo, journal batch l posted these petty cash from

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 Gwanda Nyanga, Chegutu,Chitungwiza and different branches
Harare.  I was corrected on the issue of posting fuel
I managed to pay the September wages for from branches that l has to obtain fuel
guards who were not on payroll and some breakdown from branches first before l post
skipped on cheque. I used the FBC Internet fuel transactions.
banking system to process the payments.  I learnt to apportion some expenses like
fuel,Telone charges and transaction charges.
For Fuel expenses l apportioned 2/3 to
Guard Alert and 1/3 to Armsec of the total
fuel cost. I was able to do it on my own,
however I came across some few challenges
on Bulawayo petty cash which the
reimbursement total was underpaid. I had to
wait to get the total reimbursement fixed by
Mr Tobve and this affected my rate of
posting some petty cash into system.
 I was able to finish posting other petty cash
from zvishavane,Chipinge and Mvurwi
branches on my own, however I also came
across with different types of errors which I
had to call the petty cashier from our

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 branches to correct and confirm the actual
real figures which should have been written
on petty cash voucher and by so doing this
it affected a little bit my rate of posting
month end petty cash.

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

OCTOBER  I was taught how to make ZIMRA tax  Mr Tobve explained to me the importance of
WEEK 1 submitting ZIMRA paperwork on time.
(VAT) and NSSA payments using manual
RTGS form by Mr Tobve.
 It also helped me to see how deadlines
apply in accounting and general finance
 I was also taught how to scan the copies field, the ZIMRA Return is supposed to be
submitted before deadline.
that comes from the bank with bank
 Faced some challenges in failing to get
stamp and send the them copies to some information from the stores
department to check whether the invoices
ZIMRA and NSSA accounts department to
send on my email to be paid that the goods
show them proof of payment. where already delivered or not. This delayed
me to settle those payments on time and
would end up sending proof of payments to
 I did RTGS and journal payments (Guard suppliers later than usual.
Alert account payments), as well as
 I developed tracing skills since I had to
sending proof of payments for the

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 payments which I did to several follow up and get the information from the
stores department.
suppliers.
 Challenges faced in getting information
showed me that the integration of
departments is of utmost importance
because failure of one department to deliver
information on time might result in failure of
more departments or the company to pay
their suppliers on time and end up being
charged late payment fee.

WEEK 2  Requesting outstanding invoices from  I got some challenges from suppliers who
various suppliers for payments which were not sending proper tax invoices.
were paid using quotation  Get to know that VAT on invoices should be
 Writing daily requisitions forms to pay 15%
suppliers  I also get to know how these utility bills are
 Checking for completeness and apportioned. For example ZESA bills it is
accuracy of utility bills such as water apportioned as follows 2/3 to Guard Alert
bills and ZESA bills from different Guard and 1/3 to Armsec
Alert branches
WEEK 3  This week I was taught how to post  One challenge that I faced was that some of
Ecocash transactions into our pastel the amounts that were on the requisitions
system were not the actual amounts that were on
 Before posting the transactions into the the bank statements.

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 system I corded all the requisitions that  As a measure to curb this challenge I had to
were paid through Ecocash match the phone number on every
 After coding I posted all the transactions requisition with the number that appeared
into the Ecocash cashbook. on the bank statement under that
 I also learnt how to do cashbook transaction to make sure it is the correct
reconciliations. I did a reconciliation for transaction.
Ecocash cashbook.
 I learnt to pay attention to every detail
when doing my work.
WEEK 4  This week we conducted a stock count  During the count l obtain an appreciation of
the importance of conducting the inventory
on Monday so as to physically verify the
counts as parts of the audit procedures as
existence of certain stock items for from the counts conducted.
 I obtained an understanding that at times
valuation purposes.
what is in the perpetual records may not
 The stock count was being led by Mrs necessarily be what is on hand, hence the
risk of disclosing the incorrect inventory
Nguruve (Guard Alert Storekeeper) and l
figures in the financial statements
was checking whether the goods being
counted were agreeing with what was in
our system. Checking the alarm
monitoring sensors bought and sold. I
was mainly checking the arithmetic
accuracy.

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
NOVEMBER  In this week l was moved to the Salaries  I faced the challenge that some of the
WEEK 1 and Wages department, were the details which were submitted from branches
information is captured and entered into which has to do with the change of banking
the payroll system and checked by the
details, surnames and extension of
chief accountant.
 The duties of this department mainly contracts were not updated into the system
surrounded by capturing data into the  Security guards who resigned where still on
system, then create check and control the payroll system yet they were paid their
reports (entails all earnings and terminal benefits.
deductions data) which also require MEASURE IMPLEMENTED
checking for errors through the
validation process.  I had to go to the Archive Room to
 Taught how to calculate overtime hours help retrieve the requisition forms of
worked by security guards and other employees who were paid their
staff and the allowance they should be
terminal benefits so that they will be
given
 Taught also how to prepare payslips of removed in the payroll system
employees  I submitted the list of names of guards
who changed their banking details to
Head Section so that their salaries
would be deposited into the correct
bank

 I learnt that there is need to process

information faster as soon it is received
from branches. This will reduce chances of
capturing wrong data

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WEEK 2  Calculated the overtime amount some security guards who wanted their
accruing to employees: For the normal overtime money urgently had to explain to
days the rate is calculated by the them how the overtime is calculated since
amount charged or paid per hour
they complained the money was less than
multiplied by one and half, whereas on
weekends and holidays the rate is what he expected. This made some security
multiplied by two (say amount is $5 per guards to fume due to the anticipated delay
hour and normal hours worked are 8:it in calculation
would be calculated as ($5x1.5)8=$60, if MEASURE IMPLEMENTED
it was a holiday instead of 1.5 we would
put 2 that is to say:(5x2)8=$80  I had to escalate to my supervisor
 Creation of new employees normally who handled the agitated security
security guards into the payroll system guards.
who joined the organisation
 Photocopying letters of appointment  I learnt how to deal with different type of
assumption of duty as part of
people and to know the right kind of
attachment to the input forms and file
copies communication skill to implement in various
 Taught how to assess employees on their situations.
credit worth to apply for loans whether  Learnt also how to manage various
internally or externally, and which employees and the choice of words to use
attachment to give them to submit to when explaining concepts which increased
the relevant recipient on their request to my interpersonal and communication skills.
undertake a loan
 I learnt also how to escalate a situation to a
senior colleague when you fail to handle it
WEEK 3  I was tasked to capture claim forms,  Filing of claim papers took most of the time
recording them department by since documents were mixed up in Archive
department into the sections claim Room.
records book. A claim is a document that

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 is completed by an employee after they MEASURE IMPLEMENTED
have completed a particular duty and
overtime duties like cleaning or security  Had to work overtime after work to
work finish filing the papers and meet the
 We were tasked with my four senior staff deadline
to clear the backload on accruing claims
of security guards who were still waiting  I learnt that filing is the most critical and
to receive their overtime money and
meet the deadline set for their payments fundamental objective that every
which was set as the first week of organization should handle with great care
December 2019.
 I completed the input forms 3s
pertaining to garnishee details as well as
relevant input inform for retrieval of
revolving loan payments made to certain
security guards.
 I calculated the tax charges i.e. PAYE and
AIDS LEVY on claims and salary
advances requested by individual
employees
WEEK 4  This week I was tasked to do payslip  I faced the challenge that some of the
compilation. We had to group payslips payments I initiated online were not
according to their respective authorised by signatories cause the system
departments
went down after I initiated them
 Also dealt with input on issues to
employees changing their surnames,  I also faced the challenge that few
extension and renewal of contracts payments that were authorised online using
 Processed online payments for individual the Internet Banking System failed cause
security guards who had not received the system did not debit our main account
their salaries. The reason for not where the money was coming from hence
receiving their salaries was because of those payments failed to be credited into
incorrect banking details submitted and

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 contract end dates either incorrectly the account of their beneficiaries
captured or extended and paperwork for MEASURE IMPLEMENTED
extension not yet processed
 Verification of contract end dates for  I had to process the payments
security guards: that is checking letters manually so that our messenger
of assumption of duty would go with the daily RTGS manual
 Photocopying letters of appointment and
form signed by the signatories to FBC
assumption of duty as part of
attachment input forms and files bank where the team from the bank
 Went on to prepare input form B for the would process
retrieval of advance payments/allowance  Some of requisition forms which were
made to certain individuals. submitted with both account number
and Ecocash number l had to use the
Ecocash number so that their salaries
would be deposited into their mobile
wallet. I went with the requisition to
the chief accountant Mr Tobve and
Finance Manager to authorise the
requisition before transferring money
into Ecocash wallet of employees who
were still waiting to receive their
salaries
 I learnt that when payments are
done online one has to check
that the account where the
money is coming from has been
debited or not. You have to use
the reference number that is on
the proof of payment then

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 search whether the account has
been debited or not
 I also learnt that payments done
online are faster the beneficiary
receive the money quickly
within 24 hours than payments
done manually and processed at
the bank. It takes few days for
the beneficiary account to be
credited

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

DECEMBER  In this week l was moved back to the  I faced no challenge
WEEK 1 payments desk  I got a deeper understanding of compliance,
 Getting invoices sent on my email adherence to organisational processes and
address authorised, made payments to systems.
various suppliers, sending of payment  Although I am an accounting student I got a
confirmations to the respective suppliers deeper appreciation of other fields such as
via email. marketing, quantitative risk, international
 Traced queries of payments made to trade etc. These units work hand in hand
suppliers in November to check whether with the accounting department and
the payments that they are complaining working in accounting department at
they haven’t received where debited in payment desk enhanced my understanding
our main account used to pay the of the interdependence between an
invoices organisation’s departments and sections.
 processed TT payments and drafted TT
declaration forms for ZIMRA.
 I managed to pay ZIMRA tax payments.
 I send ZIMRA tax returns to ZIMRA to Mr
Tobve on his email address to send to

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 respective department at ZIMRA
 Reconciliation of cash book
WEEK 2  Posting petty cash for the month of Faced the challenge that the petty cashier
November into the system using Sage from different branches where failing to
Pastel grasp the concept of the money which
 Checking if the daily swipe corresponds
should be reimbursed and to indicate the
to the statement’s. I checked the
Ecobank,ZB and Steward bank remaining float.
Statements  There where lot of arithmetic errors on the
 Writing daily requisition for the payment total amount of petty cash which was
of expenses and invoices from suppliers supposed to be reimbursed
 Paid rent for premises rented by Guard  Had some challenges in identifying some
Alert in respective branches such as payments which were being paid via ZIPT to
Nyanga,Mutare,Zvishavane and Chinhoyi
suppliers. They did not come with
 Sending proof of payments to different
branches on their email address to show beneficiary reference on the statement
confirmation of rent paid to avoid MEASURE IMPLEMENTED
eviction
 Updating statements of rent paid to
respective branches rented by Guard
 I phoned the branches where the
Alert
petty cashier failed to do correct
calculation and encourage them
proper checks have to be conducted
on the petty cash by at least two
people before send to Head Office to
be paid. This will avoid issues of
underpayments
 I had to tell my supervisor that there
is need to send someone to branches
to go and teach the petty cashiers the

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 concept of reimburse and float
increase.
 Preparing requisition forms and
rental statements over and over
again helped me to get more
confidence and l was in control
of what l was doing, with little
supervision
 I learnt also the way rent is
received and receipted by
owners and how it is paid by
tenant
WEEK 3  Received the invoices from the invoicing  Faced the challenge that some of the
department at Nuffield for Minetech invoices l received where not proper tax
Zimbabwe and Pinpoint Tracking for invoices
intercompany transactions
 The VAT charged was wrongly calculated
 Checked whether the tax invoices l
received has the following details: MEASURE IMPLEMENTED
-the word tax invoice
 I had to refer back the invoices
-the name, address and VAT registration
number of the supplier which were not proper to
-the name and address of the recipient Nuffield so that the team from
and VAT registration number of the invoicing department may
recipient request the proper tax invoice’s.
-price and VAT charged Invoices which did not have our
-quantity or volume of goods supplied company’s name and VAT
-description of goods supplied
registration where the ones l
-tax invoice date
-VAT charged is 15% of the subtotal returned back but those
 Referred invoices after checking all of charged wrong VAT l followed

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 them to Mr Tobve(Financial Accountant) them on my own
for verification and authorisation before  All invoices which VAT was
processing wrongly calculated l had to stop
 Coded the invoices before posting and
posting them. I phoned the
inputting the invoice transactions into
the respective account codes suppliers to correctly calculate
 I posted all the invoices into the Pastel their VAT and send them on my
accounting system and date stamping email address. I did not refer
the invoices after posting back to invoicing department
 I filled the intercompany invoices for but those ones l pushed it on
December in December file my own to speed up the process
 Prepared Ecocash requisition for the
of posting
payment of T&S for guards who were
going to Kadoma for duty
 Prepared daily requisition to transfer  I learnt that it is good to
money from Guard Alert FBC main check all invoices received
account to respective banks such as and to strictly adhere to
CBZ,ZB,POSB,Steward and Agribank to the requirements of valid
pay employee salaries for December tax invoice so that the
company can successfully
claim input tax and avoid
unnecessary delays in
claiming the refunds
 Also learnt that any
attempt by the company
to claim input tax using an
invalid tax invoice, results
in the amount incorrectly
claimed being disallowed
and penalty of 100% is

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 levied in accordance with
Section 66 of VAT Act
 Learnt also that input tax
is only claimable on tax
invoices issued by
supplier who is registered
for VAT
WEEK 4  No work was done during this week as  We were given time off from the work due to
the company had closed for a week long the Christmas holiday hence no work was
Christmas Holiday performed during this period.

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

JANUARY  Conducted the first meeting in  I faced the challenge that some of the items on
WEEK 1 the year 2020 on the first day stocklist were wrongly coded into the system so l
 We conducted stock count which ended up getting confused
is normally done on monthly
 Few items for alarm monitoring and guard alert sign
basis (First week of the month)
 I checked in the pastel post were missing
accounting system that all jobs  Goods delivered in December were not entered into
done during the month have the system by our storekeeper
been correctly charged MEASURE IMPLEMENTED
 Prepared a schedule of Work in
Progress I notified our Finance Manager to investigate
 Prepared monthly stock the items which were missing but our records
adjustments showing such items were never sold

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  Writing daily requisition for the I had to work overtime to code the items
payment of 2020 business correctly and update the inventory which were
licenses of various branches delivered on holiday so as to get the correct
 Send proof of payments to
stock valuation and l prepared monthly stock
suppliers via email
adjustment journal guided by IAS 2 to value our
items correctly
Suggested that the security guards at the main
gate should search unsuspicious bags
whenever they want to avoid issue of stock
theft
 I learnt that stock count uncover theft.
Stock take highlight whether a company
has major issues on hand. Stocktake is a
catalyst for security review and
crackdown on problematic employees. So
regular stocktake will be enough to
discourage employees from stealing

WEEK 2  Taught the Finance Act (Chapter  I faced the challenge that on the bank
23:04) and the Income Tax Act statement a lot of transactions which
(Chapter 23:06) by Mr Tobve should not have been taxed where
 Taught transactions which are
charged 2% IMT
exempted from being taxed such
as:  There were double payments of the same
- the transfer of money on amount on the bank statement which
payment of remuneration; were done by the bank by mistake when
- the transfer of money to or from they processed the payments
Zimbabwe Revenue Authority for

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 the payment of or refund of any MEASURE IMPLEMENTED
tax, duty or other charges
- the intra-corporate transfer of  I prepared an Excel spreadsheet
money that is to say, transfer of listing the transactions which were
money between the treasury taxed but are exempted.
account and any trading account I had to show the date when the
held in the name of the same
money was debited on our bank
company
- the transfer of money to any statement, the beneficiary bank,
pension fund or to beneficiaries the beneficiary name, transaction
of such a fund reference number, the amount of
 Taught how to identify tax deducted, account number
transactions on the bank debited and the reason for transfer
statement which were taxed but  I send an email to FBC Bank
should be exempted.
Manager for reversals of the taxes
 Taught to look for transactions on
the bank statement where the we were charged. I had to attach
intermediated tax charged is the Excel spreadsheet with such
above $50 transactions on that email
 Managed to go through  I learnt that Finance Act
December bank statement for (Chapter 23:04) and the
Guard Alert and Minetech Income Tax Act (Chapter
Zimbabwe to search all
23:06) should be known so as
transactions which were charged
2% IMT but they are all exempted to reduce costs of mistakes
 Identified transactions which made by bank to charge
were taxed but shouldn’t such as: transactions which are
 Interbank Transfer - Guard exempted
Alert to Guard Alert  The lecture l was taught by
 Pension Contributions Mr Tobve widened by
(Payment done to First
knowledge base when it
Mutual Life Assurance)

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 comes to tax
 POSB Salaries:(Transfer of  I learnt that the 2% IMT does
money from Guard Alert not apply on all transactions
FBC main account to POSB
Salaries account)

WEEK 3  This week l identified the  I faced the problem that the number users allowed to
suppliers which had not been be in a Pastel system where full and this has to delay
created accounts in our system me a bit to start creating the account of suppliers
 I submitted the list of suppliers to
which were never created accounts before
Mr Tobve and l was taught how to
create the account and to post  There where double payments on the bank statement
their invoices into the system. He and l have to check the requisition forms to see what
used Minus Eleven Enterprises as happened. This delayed the reconciliation to be
an example. I finished creating completed early because l has to pull a lot of
the rest which were not in system requisition from the December files to check every
on my own transaction which was double payed
 I helped Mrs Tendere on
MEASURE IMPLEMENTED
reconciling Cashbooks to Bank
accounts by ticking off  I had to call everyone in the
transaction on the General
accounts department to confirm if
Ledger against the receipts and
payments on the Bank they were using the pastel and
Statement. I did December anyone in the system not using it to
reconciliation after adding up all log out and allow other to use the
the bank charges on bank system
statement to update the
Cashbooks.  I recommend the IT department to increase the
 Writing daily requisition for the
number of users who can use the system at the
payment of invoices from
suppliers time. The number of users need to be reviewed
 Send payment confirmation to and increased so that productive working hours

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 suppliers cannot be lost because the system has reached
maximum number of users recommend the
number of users to be increased to 20

WEEK 4  Requested customer statements  No challenges were faced this week

for the end month of January  All the petty cash vouchers were arithmetically
from our suppliers via email correct
 I received the petty cash  I learnt that when petty cash vouchers are submitted
vouchers with attached source with the attached source documents they are easy to
documents for various branches verify if there is any mistake done by the petty
of operation from the creditors cashier in writing the petty cash voucher
clerk after being paid  Source documents are important in accounting they
 I checked for completeness of speed the verification process
source documents and tax
invoices
 I coded the various expenses
incurred as per petty cash
voucher
 I spitted vat input tax from the
total cost to be claimed from
fiscal tax invoices on the
vouchers
 I posted the petty cash vouchers
into the Pastel accounting system
using general journals and date
stamp the vouchers
 Referred the posted journals
batches to Mr Tobve my
supervisor for verification and
updating of batches into the
system

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  Finished date stamping and
signing the vouchers and all
attached documents
 Filled the posted petty cash

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

FEBRUARY  I prepared spreadsheets for ZIMRA VAT  No challenges were faced
WEEK 1 payment, NSSA and NEC from source  Preparing requisition forms for ZIMRA,NSSA
information l received from Salaries and NEC payment over and over again
&Wages reports and summary books helped me to gain more confidence and l
 I presented the spreadsheets to Mr Tobve was in control of what l was doing, with little
for verification, authorisation and supervision
approval
 I prepared the requisition forms for
ZIMRA VAT, NSSA and NEC payment
 Managed to pay ZIMRA VAT, NSSA and
NEC
 I send the proof of payments via email to
ZIMRA, NEC and NSSA
 I Filed of company’s ZIMRA returns and
proof of payments
 Finished the week by filing company’s
expenses according to their cost
classification

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WEEK 2

WEEK 3

WEEK 4

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

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MARCH
WEEK 1

WEEK 2

WEEK 3

WEEK 4

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
APRIL
WEEK 1

WEEK 2

WEEK 3

WEEK 4

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
MAY
WEEK 1

WEEK 2

WEEK 3

WEEK 4

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
JUNE
WEEK 1

WEEK 2

WEEK 3

WEEK 4

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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
JULY
WEEK 1

WEEK 2

WEEK 3

WEEK 4

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