2019 Camp Info (Big One)
2019 Camp Info (Big One)
Summer Camp
Leaders Guide
i TABLE OF CONTENTS
Scheduled Activities 22
Morning Activities Appendix
Mealtime Activities
Lunch-time Adventures Camp Map A
Evening Activities Program Fees B
Friday Activities Merit Badge Prerequisites C
Mile Swim
Pre-Camp Swim Classification D
Family Night
Camp-Wide Games Swim classification instructions E
Color Blast Run Special Dietary & Physical Needs
Merit Badge Program 24 Request Form F
Program Areas Camper Early Release Form G
Documentation
Merit Badge Pamphlets Miami University High Ropes Waiver H
Block Scheduling WTSR ATV Waiver I
Kit Cricket ASI ATV Waiver J
Aquatics 26 Honor Troop Award K
Ecology & Conservation 27 Super Troop L
OA Village 28 Honor Patrol Application M
Outdoor Skills 29 Unit Leader Recognition Form N
Shooting Sports 30 Scoutmaster Merit Badge O
Sports & Wellness/Cycling 31
Daily Schedule P
Handicraft 32
Science, Technology,
Engineering, and Math 33
Eagle Quest and More 34
ATV 35
Take on the Trails 38
Planning Schedule 37-38
1 WELCOME TO CAMP
Welcome to Woodland Trails Scout Reservation! Our staff has worked diligently to provide you and your
scouts an outstanding camp experience. Summer camp is a magical time in scouting. We are dedicated to
providing a quality merit badge program as well as an exciting open program which allows the scouts to
Our hybrid program puts the scouts in charge of their experience. We have added a open program planning
guide to allow scouts to better develop their plan of action while at camp to get the most out of their time with
us.
Our first year camper program, Kit Cricket Adventure, is designed to provide a structured and fun environment
We also know the difficulty in keeping older scouts engaged. We have added the “Take on The Trails”
program as well as collaborating with Miami University to deliver the excitement of a high ropes course.
We are also offering adults opportunities to design their own adventure. There is something for everyone this
Our fee for campers has remained the same as last year. We have removed MOST additional merit badge
fees for scheduled programming. This will make for easier scheduling and tracking for unit leaders.
This year, our horsemanship program is taking a hiatus to allow us to work on improvements to our ranch.
We hope you are as excited as we are for camp in 2019! Creating a world class camp out of Woodland Trails
is our goal, and we are glad you’ve chosen to help us make that happen!
We can almost hear the camp songs and smell the campfires. 2019 will bring the best Woodland Trails has
ever offered, and we look forward to seeing you on the trail, or trails rather.
facebook.com/WoodlandTrails twitter.com/Woodland_Trails
3 MEETINGS & DATES
IMPORTANT DATES
There will be a pre-camp orientation Webinar on February 19, 2019 at 7:00pm. The URL address for
the webinar will be posted on the council website (www.miamivalleybsa.org) one week prior to the webi-
nar. This will be for the covering of procedures, rules and guidelines, answer questions, explain paper-
work, etc. The “10 day out” meeting will cover last minute changes, and will be an opportunity to turn
all paperwork in so that check-in goes as smoothly as possible.
Camp Session “10 day out” Meeting Arrival Date Departure Date
Scouts BSA Week 1 June 5 June 16 June 22
Scouts BSA Week 2 June 12 June 23 June 29
Scouts BSA Week 3 June 19 June 30 July 6
Woodland Trails Scout Reservation Guide - 2019
DEADLINES
March 17, 2019 Individual Registrations & Deposits due
April 21, 2019 Campership Applications Due
April 21, 2019 Balance of Early Bird Registration Fee Due
May 26, 2019 Regular Registration Fee Due
May 27, 2019 to start of camp Late Fee Due
Each unit is asked to send a unit leader to the “10 day out” meeting for their session. This meeting will be
held in the Shoup Shelter at Woodland Trails at 6 p.m. on the date listed in the chart. Dinner will be
provided
Get last minute updates before camp
Qualify for Fast Pass Check-in— turn in:
• Medical Forms
• Pre-Camp Swim Test Checks
• Take on the Trails Program Waivers
• Dietary Restrictions
• Make Final Payment
FEE & PAYMENT INFORMATION 4
http://www.Scouting.org/Training/YouthProtection.aspx
5 CAMPSITES
TENTS Campsite
Platform Tent
Capacity
Tents are available for most campsites. We can provide Anthony Wayne 10
canvas wall tents and wooden platforms suitable to
accommodate two campers as a service to units that don’t Baden Powell 0
wish to bring their own tents. The number of tents needed Barringer Ridge 17
must be requested during unit registration and will be
verified at the pre-camp meeting. Please see the table for Buckeye 20
the campsites which are eligible for platforms/tents and Bud Westendorf 12
which will not. If tents are not requested ahead of time,
there will not be tents set up on check-in day. Buzzard’s Roost 50
Crow’s Nest 0
Units providing their own tents must ensure that they meet
the BSA standard of 30-square feet of sleeping space per Daniel Boone 12
Scout. Davy Crocket 21
The unit is responsible for any camp-supplied tent it uses. Eagle’s Nest 0
Woodland Trails Scout Reservation Guide - 2019
A unit may reserve its site and week of camp for the following year by completing a Campsite Reservation
Form, paying the required deposit, and turning it in to the camp office before departing camp. After your troop
departs, your campsite is open for registration by any other unit during for the respective week of camp.
A campsite may be reserved for the summer resident camp season at any time provided no other unit has
reserved or has rights to reserve the site. Site reservations are handled through our online system on our
website www.MiamiValleyBSA.org under summer camp.
CAMPSITE EQUIPMENT
The items listed below will be provided at each campsite. If you need any additional or
replacement items, please speak with the Camp Commissioner or the Quartermaster.
Tents requested during registration Bulletin Board
Platforms (for camp tents) Fire pit
Permanent Shelter broom
Toilet Brush spray bottle
KYBO/Latrine hose
Shovel water stand
Trash can
CAMPFIRES
Campfires are encouraged and should always be supervised by adults. Campfires
should only occur in the designated campsite fire ring. Ground fires may be suspended
during droughts. A member of the Commissioner Corps will advise you of any
restrictions in effect. No flames, propane or candles are permitted in any sleeping
shelter especially tents.
CAMPSITE VISITATIONS
A member of the Camp Commissioner Corps will schedule a visit of your campsite to
look for items such as cleanliness, tent condition, and general appearance. The Camp
Commissioner welcomes adult leaders that wish to join the Commissioner Corps for
the week. Please speak with the Camp Commissioner if you wish to volunteer.
WILDLIFE
Raccoons are part of our life at Woodland Trails.
Do not leave food or trash unattended in the campsite. Dumpsters are provided behind
the dining hall and all campsite trash should be placed in (not next to) the dumpsters
each evening before the troop goes to sleep. In addition, troop trash pick-up may be
provided by the Camp Quartermaster, upon request.
7 ONLINE REGISTRATION SYSTEM
Registration for your unit’s stay at Woodland Trails Scout Reservation is managed online
through a web-based camp registration system. At least one individual from your unit must be
designated as the person who enters the names of Scouts and adults attending camp and
merit badge class selections.
SIGN-UP PROCEDURES
1. Go to this URL http://www.miamivalleybsa.org/camping/summercamp
Woodland Trails Scout Reservation Guide - 2019
and scroll down till you see the Scouts BSA Resident Camp and click
on that link
2. On the page that you are sent to you will see a list on the right side of
the page you can select the week you want to attend
3. Once on the next page you can follow the steps as they are prompted.
As a reminder select one leader to register the unit
For any questions please call our council office at (937)278-4825 or email
[email protected]
PROOF OF INSURANCE
Miami Valley Council’s Scouts and Scouters are covered by a limited secondary
health and accident insurance policy that is included with the unit charter.
Out of council units are required to show proof of insurance upon arrival on camp
property.
FINANCIAL POLICIES 8
• Review each Scout’s planned program to as this usually only makes the problem
ensure that he or she is not reaching beyond worse.
his or her capabilities. This minimizes the If your families are participating in Family
possibility of a disappointing experience. Night, use this as a tool to keep him or her
• Review with your Scouts the required from phoning home. In extreme
prerequisites for each of the merit badges circumstances, consider phoning home
being offered. privately. You want to use the family to
• Monitor each Scout’s daily advancement encourage a resolution, not make the
progress and provide support as needed. problem worse. Staff members, the Camp
• Communicate with the Program Director or Chaplain or other unit leaders are available
Camp Director, as soon as possible, should for support and encouragement.
a problem arise between a Scout and any
staff member.
• Provide feedback regarding the program
and staff with the camp administration, prior
to the end of your summer camp
experience.
DISCIPLINE
• Complete a paper summer camp evaluation
form and hand it in before leaving camp and For supervision to be effective, there must
an electronic survey after camp. be discipline. It is the responsibility of unit
• Verify the unit's advancement for any leaders to maintain the discipline of their
discrepancies and resolve them with the Scouts.
Program Director prior to leaving camp.
Leaders are expected to intervene in
situations where campers pose a threat to
themselves or others. Discipline of other
campers should be deferred to the leader
of that unit.
All discipline should be in line with Youth
Protection guidelines.
http://www.Scouting.org/Training/
YouthProtection.aspx
DINING HALL 10
A licensed dietician has reviewed our menus to ensure they are adequate for the activities of the
week and contain balanced nutrition for growing youth.
FOOD ALLERGIES
It is important that the Camp Administration, Health Officer, and Dining Hall staff are aware of
any food allergies.
We can accommodate most requests for menu adjustments, but they must be made in writing
and turned in at the pre-camp meeting, using the “Special Dietary or Physical Needs Request”
form found in the appendix in this guide and on the council website.
Campers and leaders may be encouraged to bring any specialty foods that they may need to
supplement our regular menu due to complex dietary restrictions.
Such foods should be labeled with the individual’s name and unit number. In these cases,
proper storage will be provided.
MEAL TIMES
Breakfast: 7:45 am
Lunch: 12:30 pm
Dinner: 6:00 pm
11
• Camp staff looks forward to sitting with campers during meals. A staff totem will be placed on each table
prior to meal times. Please do not allow your scouts to switch totems. This will ensure that staff
members get a chance to visit with more scouts during the week
• Units should wait outside the dining hall door until told to enter. Please remind Scouts to remove hats
Woodland Trails Scout Reservation Guide - 2019
WAITER RESPONSIBILITIES
At Woodland Trails, a major part of the camp meal is the “waiters.” Waiters are responsible for the cleaning
and preparation of the eating area three times a day. Waiters will remain after each meal to complete their
duties. The Senior Patrol Leader should use a duty roster to rotate Scouts serving as waiters. Merit badge
and activity schedules should be considered when planning who is scheduled for which meal. It is our
recommendation that first-year campers not be assigned as a waiter for the first couple of days. We
recommend that all scouts at the table help with the initial cleaning of the table. Once dismissal is called, only
scouts designated as waiters should remain to finish cleaning. Unit adults are expected to understand the
dining hall procedures and assist in ensuring they are followed.
PROHIBITED ITEMS
The following items are not permitted on camp property:
• Alcoholic beverages
• Illegal drugs
• Fireworks
• Sparklers
SMOKING
Smoking is only permitted in the designated smoking areas. No smoking is allowed in or around tents,
campsites, or camp buildings. This includes the use of electronic cigarettes, personal vaporizers or elec-
tronic nicotine delivery systems which simulate tobacco smoking. The designated smoking areas are the
parking lots. Possession or use of such items by campers under 18 may result in confiscation and/or
dismissal from camp
FUELS
Propane and liquid fuels are permitted in camp but must be used under adult supervision. Bulk
liquid fuel must be stored with the Camp Ranger. Liquid Fuel containers with more than one
quart capacity are not permitted in the campsite. Please dispose of "empty" gas cylinders
properly at checkout.
PETS
Pets of any type are not allowed in camp. Please remind parents and visitors that animals are not allowed at
Sunday check-in and parent’s night. Certified service animals are permitted with prior notice to the Camp
Director.
POCKET KNIVES
Pocket knives are used in some camp programs, but sheath knives and survival knives should not be brought
to camp. Units are encouraged to use the Totin’ Chip. Pocket knives may be purchased in the Trading Post
only if the Scout can show his or her Totin’ Chip.
QUIET HOURS
Quiet hours start at 10:30 PM. After this time, all Scouts and leaders should be in their
campsite. In the event that your unit needs assistance after this time, please contact your
Commissioner or a Camp Staff member.
13
CAMPER SECURITY
VEHICLES IN CAMP
As part of camp security, each unit is required to submit a unit roster consisting of the youth and adults
that are attending camp. This is done through the online registration system.
Please make sure that this roster is current and all information is correct. Wrist bands will be issued to
all campers. Please make sure that all members of the unit wear them at all times.
BUDDY SYSTEM
Scouts are friendly and should travel through camp in pairs or larger groups. All adults must help enforce
the Buddy System. Youth protection guidelines and two-deep leadership must be followed at all times.
Woodland Trails Scout Reservation Guide - 2019
FIREWOOD
No outside firewood is permitted at camp. Gather fallen wood for campfires. If additional wood is
needed, please contact the Camp Commissioner.
VEHICLES IN CAMP
• The speed limit is 10 mph.
• Under no circumstances are passengers to be carried in the bed of a truck or in a trailer.
• All vehicles are to stay on established roads and may not enter campsites. A max of TWO vehicles per
campsite may be used to enter camp and unload equipment. These vehicles MUST be returned to the
main parking area after unloading.
• Equipment trailers may be left in the campsite, weather permitting, at the discretion of the Camp
Director.
• No vehicles are permitted in the grass.
• All campers, camping trailers, and vehicles used for sleeping must be left in the parking area, and must
be approved by the camp director at least two weeks prior to arrival.
• Woodland Trails does not furnish transportation for special needs individuals. It is the responsibility of
those in need of assistance to make arrangements prior to camp.
• For persons requiring mobility assistance, vehicle permits will be issued during check-in at the
discretion of the Camp Director. It is preferred that such leaders secure golf cart rentals for use in
camp. Such rentals must be made in advance directly with the rental company with the Camp Director
notified of the arrangements. Proof of a separate liability policy covering the cart is required.
• Vehicles with special permits may not be used to carry Scouts back and forth from the campsite. Such
use will result in the revocation of the special permit.
• Any vehicle parked in a campsite without a proper permit may be subject to towing.
CAMP OPERATIONS 14
CAMP EQUIPMENT
The assigned Unit Guide will verify assigned equipment number and condition with the unit leader during
check-in at the campsite.
Units are responsible for any camp equipment negligently damaged or not returned. Camp equipment
will be verified during check-out in the campsite. Please help us to maintain our camp equipment and
facilities.
Any missing or damaged equipment must be paid for prior to departure on Saturday.
COUNSELOR-IN-TRAINING
Fourteen-year-old Scouts are eligible to participate in a three week CIT program. Scouts join
the staff during staff week and receive leadership development training prior to camp ses-
sions. The CIT then participates in a 2 week rotation through all areas of camp to obtain
hands-on experience to determine the best fit for both camp and the CIT.
CITs will be evaluated at the end of the 2 week rotation and may be offered the opportuni-
ty to stay on for the rest of the summer in a single camp area as an instructor’s assistant.
UNIFORMS
Scouts and Scouters are required to wear the official BSA field uniform to dinner each
evening. During other times, Scouts should dress in activity uniform or other appropriate attire
for their activities. There may be times when due to weather conditions the field uniform will
not be required. In these cases, the decision will be made by the Camp Administration and
communicated to units in camp.
Please remind Scouts that shirts with crude wording and military style camo gear are not ap-
propriate in a Scouting setting.
CAMP OPERATIONS
15
SHOWER FACILITIES
Leaders are expected to abide by BSA Youth Protection guidelines at all times. The pool
shower house has youth and adult sides. Due to the presence of female campers and
leaders the following procedures will be in place for the pool shower house:
The adult (over 18) side of the pool shower house is available around the clock. They are,
however, shared with both males and females. There is a sliding sign outside the entrance to
indicate Male or Female use of the facility. Please make sure to slide the sign to the
appropriate side when entering and exiting. The youth side will be open while the pool is in
operation using the same guidelines.
The North shower house will have individual locking showers for use by any individual at any
time.
Our camp chaplain is also available to assist with homesick campers. Please seek out the chaplain
whenever needed.
An interfaith service will be offered each week. Our goal is to instill respect for all beliefs while giving
pause to examine the strength and comfort we derive from our own convictions. Your unit is encouraged
to select a Chaplain Aide that will assist in the planning and delivery of the service. The Chaplain Aides will
have meeting times with the chaplain during certain times in the week, to be determined.
We encourage all units to attend this service.
TIPS FOR PARENTS 16
MAIL SERVICE
Mail is delivered Monday – Friday to Woodland Trails. Mail received at camp will be given to the unit leader or
SPL.
Please make sure to send mail with sufficient time to be received. Encourage families to send mail before the
Scout leaves home to ensure timely delivery.
DO NOT send mail or packages with a signature required. This will delay the delivery of your mail by
several days as the letter carrier will not bring the mail to the office for a signature.
The camp mailing address is:
Woodland Trails Scout Reservation
Attn: Scout’s Name, Campsite and Unit #
265 Gasper-Somers Road
Camden, OH 45311
VISITOR GUIDELINES
• Visitors are always welcome at Woodland Trails.
• Visitors MUST check in and out at the camp office.
• Visitors are REQUIRED to wear a visitor badge while in camp
• Visitors staying overnight must provide an annual health a medical record (physical form parts A, B, and
C) to the health officer, and provide proof of Youth Protection Training. This is the policy of the BSA.
• Visitors may participate in meals at the dining hall, providing that payment is made in advance. Pricing is
listed below and must be paid at the trading post 30 minutes before the meal.
• Breakfast $5.00
• Lunch $7.00
• Dinner $10.00
TRADING POST
The Woodland Trails Trading Post provides a selection of souvenirs, Scouting items and snacks for
sale during your stay at camp. A brief selection of some of our more popular items is listed below:
NO SHOW POLICY
In the event of a no-show at check in, the unit leader should verify why the Scout did not arrive at camp and
inform the Camp Director.
If the absence cannot be explained, the Camp Director will call the Scout’s family to verify the reason(s) for his
or her absence from camp.
If you know a Scout will not be coming to camp, please cancel his or her registration before check-in and/or
inform the Camp Director.
MEDICATIONS
Only refrigerated, injectable medications, and controlled substances must be stored at the health lodge
with the Health Officer. Other medications will be kept by the unit leaders, and it becomes their
responsibility to properly secure, store, and administer those medications. During check-in, the Health
Officer will provide unit leaders with a medical log and lockable container to use in storing the unit’s
medications. It is the responsibility of the unit leader to ensure timely distribution and logging of all
medications given to members of the unit.
Medications can still be dispensed through the health lodge, if desired by the parent or guardian, but
the unit leader retains responsibility for ensuring the Scout arrives to take the medicine.
Any medications distributed by the Health Office for your unit must be turnend in during Sunday Check
-in. Please include separate containers for each Scout, including instructions for dispensing. Campers
are requested to bring only prescription drugs or medication being taken under a physician’s direction.
These medications must be in the original container, clearly marked as to the contents and dosage
instructions along with the name and unit number.
INJURIES AT CAMP
All injuries requiring more attention than could be rendered using a standard Scout first aid kit must be
reported to the camp health office.
Injuries will be recorded in the medical log book and are reviewed to determine areas where health and
safety can be improved.
HEALTH OFFICE
The health office is located at the south end of STEM Center. This facility also provides refrigerated
storage for medication. A highly qualified health officer is on duty 24 hours a day.
Please note that our health officer is not prepared to offer physical examinations. Units must have these
completed prior to arriving at camp.
19 EMERGENCY PROCEDURES
The staff at Woodland Trails has undergone training so that they are prepared for any emergency situation that
may arise. The camp has emergency information posted near all phones.
Written agreements have been established with all local fire & rescue squads, local law enforcement and hospi-
tals.
During an emergency, your responsibility is for YOUR unit. The camp staff will coordinate all
emergency responses.
Please do not call 9-1-1 from your cell phone at camp unless directed to do so by a staff member.
FIRE
In the event of a fire, mobilize your unit and meet at the flag quadrangle. Take immediate account of your
Woodland Trails Scout Reservation Guide - 2019
campers. In this situation, the emergency siren will sound for 15 seconds on, 15 seconds off, and repeat
three times.
TORNADO
In the event of a tornado, campers should lie in an open area, preferably in a ditch. Stay away from tree and
power lines. In this situation, the emergency siren will sound and remain on.
SEVERE WEATHER
In the event of severe weather, seek shelter immediately. In this situation, the emergency siren will sound and
alternate from high volume to low for 1 minute. Stay away from the flag quadrangle during severe weather.
HIGH TEMP/HUMIDITY
In the event of extreme temperatures or high humidity, activities will continue with modification to avoid over
exertion. Encourage campers to drink plenty of water. Limit strenuous physical activity.
INJURY/ILLNESS
If the victim can be moved, bring them to the health lodge. If not, dispatch runners to the health officer using
the buddy system. Report all illnesses to the health officer, no matter how minor.
LOST CAMPER
Report all missing campers to the camp office. Be prepared with a description and recent location. If needed,
the Fire siren will be used to assemble camp at the Flag Quadrangle.
CAMP-WIDE PROGRAMS 20
FLAGS
Each morning at 7:30 a.m., we begin the day with a flag ceremony. After flags are raised, we will have a little
fun before heading into the dining hall for breakfast. Scouts and leaders should wear activity uniform for the
morning flag ceremonies.
Prior to dinner at 5:45 p.m., flags will be lowered. Scouts and leaders should wear their field uniform for flag
lowering.
CAMPFIRES
Opening Campfire
Sunday 9:00—10:00 p.m.
Council Ring
There is no better way to start the camping week than with a roaring campfire and an awesome campfire
program. The Woodland Trails staff will provide fabulous entertainment as well as introducing themselves
to campers.
Closing Campfire
Friday 8:30—9:30 p.m.
Council Ring
Our closing campfire will be a tremendous event because we draw on the talents of campers. Units are
encouraged to demonstrate their showmanship and add to the fun by participating in the campfire
program. During the closing campfire we will also highlight some of the accomplishments earned by the
campers throughout the week. It promises to be the perfect ending of a fun-filled week.
LEADER MEETINGS
Sunday at ~7:15 p.m. we will hold a combined leader and SPL meeting at the Shoup center. This
meeting is designed to take care of last minute merit badge placements, discuss the week’s schedule,
and provide an opportunity for the leaders and SPLs to ask any questions they may have concerning
camp.
Daily leader’s meeting times will be released at a later date.
21 ORDER OF THE ARROW AT CAMP
OA CALLOUT
“The Order of the Arrow is Scouting’s National Honor Camper Society. Miami Lodge #495 is an active
part of council activities. Each year, Scouts are elected by their peers into this prestigious order, and,
Woodland Trails Scout Reservation Guide - 2019
most times, called out at summer camp. Each week, if Scouts are to be called out by the unit, election
paperwork should be turned into the OA camp chief by Tuesday evening of camp. The call-out
ceremony will take place on Wednesday evening. This event is an all-camp event, and no areas will be
open during this time. This is to inspire those who are not members to want to become members. If an
out-of-council unit wishes to have their elected Scouts called out at WTSR, a letter of authorization from
the lodge’s adviser must be turned into the camp office or to the OA camp chief by Tuesday night of
camp.”
BROTHERHOOD
Miami Lodge #495 will offer Brotherhood conversion each Wednesday evening for all eligible in-council
members. To be eligible, lodge members must be current in their dues and have been an ordeal member
for a minimum of 10 months. The OA camp chief is available to determine eligibility. Lodge members
wishing to participate in the Brotherhood conversion should sign up with the camp chief by dinner on
Tuesday evening.
Wednesday is OA day!
Bring your sash and wear it all day.
OA activities will go on throughout the day.
SCHEDULED ACTIVITIES 22
A daily schedule can be found in the appendix of this guide. The schedule will also
be posted in program areas, the dining hall, the trading post, and the camp office.
MORNING ACTIVITIES
For the early risers, we have daily early bird activities which are sure to start the day off
right. Each morning the activities begin at 6:30 a.m. and end at 7:15 a.m.
LUNCH-TIME ADVENTURES
Units and individuals have the opportunity for adventure during lunch time on Tuesdays and Wednesdays.
Participating campers will get a special “lunch-to’go” and eat while enjoying activities on one of the following
program areas: Lakefront, and the Shooting ranges. Cost for this lunch adventure is $10 and will be well
worth attending. Space is limited; so sign up early. Registrations will occur upon arrival at camp at the trad-
ing post.
EVENING ACTIVITIES
Each day, there are evening programs scheduled. The agenda for the evening activities can be found in
the appendix of this guide. Participation in the evening events is optional. Campers and leaders are en-
couraged to have fun during the evening events.
Practices will begin light, with increasing distance each day. Those wanting to participate will
take part in the mile swim on Friday morning.
FAMILY NIGHT
Friday night is Family Night at Woodland Trails. Parents and family members are
invited to visit camp and see the unit and program in action. A meal will be served
at a nominal fee. Scout leaders are asked to provide a count of the number of
Woodland Trails Scout Reservation Guide - 2019
additional meals that will be needed for family night at check-in on Sunday. At
8:30 PM, all units and families are asked to gather at the council ring for the
closing campfire.
CAMP-WIDE GAMES
Each week, SPL's will provide input and help plan an All Camp Challenge that
everyone is encouraged to participate in. Time and location to be set and an-
nounced during SPL meetings.
PROGRAM AREAS
Woodland Trails Scout Reservation takes a great deal of pride in providing an exciting, engaging, and diverse
merit badge program. It is important to remember that the merit badge program, although an important part, is
not the only reason to attend summer camp. Scouts and leaders should use proper judgment when selecting
merit badges. Our merit badge program has been divided into twelve program areas. The merit badges
offered in these program areas will be highlighted in the following pages. A prerequisite chart can be found
online at www.miamivalleybsa.org/Camping/Summer Camp. The program areas are as follows:
Ecology &
Aquatics OA Village Outdoor Skills
Conservation
Eagle Quest and
Shooting Sports Sports & Wellness STEM Center
More
Handicraft
DOCUMENTATION
Online record-keeping will be used in 2019, but blue cards may also be used. If these
are requested by the unit, they should be provided by the unit and given to the merit
badge counselor on the first day of the merit badge. Scouts bringing partials to camp
should give their blue cards to the merit badge counselor on the first day of the merit
badge.
Not all merit badges can be earned in their entirety while at camp. Scouts should
review the description of the merit badge to determine what must be completed prior to
camp to be able to leave camp with a completely earned merit badge. Some
requirements can be met with a signature from the Scoutmaster; others will need to
contain detailed documentation of the completed requirements. Scouts should bring to
camp any documentation or items regarding the completion of merit badge
prerequisites.
Troops can bring their own Blue Cards or they may be purchased in the Trading Post.
25
MERIT BADGE SCHEDULING
This year Woodland Trails is using a combination of block scheduling and open program for the merit
badge program. Scouts will immerse themselves in a merit badge over a two day period for one hour
and 45 minutes each day. This allows the Scout to focus on earning the requirements of fewer merit
badges at one time. This also allows more continuous time for project work than a traditional schedule.
Scouts also have the opportunity to work on most merit badges as independent study during open
program in the afternoon and evening. Therefore, there are plenty of opportunities for a Scout to earn
however many merit badges he wishes, or simply have fun. The morning merit badge session schedule
is below:
Special
Merit Badge Location
Notes
Small Boat
Lakefront 14+ Suggested
Sailing
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Canoeing Canoeing
8:40-10:25
Lakefront Kayaking Kayaking
Nature
Forestry
Center
Nature
Nature
Center
Nature
Archeology
Center
Afternoon only
Nature
Gardening Has lengthy
Center
requirement
Afternoon only
Reptile & Nature
Has lengthy
Amphibian Center
requirement
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Forestry Nature
8:40-10:25
Environmental
Plant Science
Science
Nature Center
Environmental
Fish & Wildlife
Science
10:35-12:20
Oceanography Archaeology
OA VILLAGE 28
The Woodland Trails OA Village offers a realistic setting to earn the Basketry, Leatherwork, Indian Lore, and
American Cultures merit badges.
Campers will enjoy learning about local Native American Tribes through engaging activities.
Take a step back in time and create traditional objects commonly used by Native Americans.
You will find the OA Camp Chief in this area. He will assist with any OA related questions, organize activities
and service projects for all OA members during the week.
American
Indian Village
Cultures
BRANDING
On Tuesdays and Friays, Scouts can come to the OA Village and have personal items branded.
There will be several branding designs available.
Scouts may bring their own items or purchase items in the trading post.
Leather or wood items work best for branding.
The staff will recommend an item not be branded if they believe it may damage the item. However, if
they are overridden, the camp is not responsible for damage to any items.
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Special
Outdoor Skills are an important part of the Merit Badge Location
Notes
Scouting program. The Outdoor Skills area
at Woodland Trails is the best place for a
Scout to hone essential Scoutcraft abilities. Outdoor
Camping Eagle Required
Skills
Our staff will challenge campers to also
learn new and innovative skills. In addition to
offering merit badges, the Outdoor Skills Outdoor
Cooking Eagle Required
Skills
area can help your unit prepare for a hike on
one of our excellent hiking trails.
Outdoor
Pioneering
Skills
Woodland Trails Scout Reservation Guide - 2019
Wilderness Outdoor
Survival Skills
Outdoor
Orienteering
Skills
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Pioneering Camping
8:40-10:25
Cooking 1 Cooking 2
Scout Skills
Wilderness Survival Pioneering
10:35-12:20
Orienteering
SHOOTING SPORTS 30
One of the highlights of summer camp is shooting a gun or bow. Scouts have the opportunity to learn how to
safely shoot rifles, shotguns, or bows. The Shooting Sport merit badges are recommended for mature and
experienced Scouts. Scouts should be prepared to spend a lot of time practicing to make the required targets.
The Shooting Sports staff at Woodland Trails is dedicated to the safety of campers on our ranges. Leaders are
always welcome to help out at any one of our ranges. A BSA National Camping School Certified Director
supervises the shooting sports ranges.
Special
Merit Badge / Program Location
Notes
Rifle
Rifle Shooting
Range
Shotgun Shotgun
Shooting Range
Archery
Archery
Range
OPEN SHOOT
Everyone is invited to stop by the ranges during open program time. Those
not shooting for merit badge qualification will need to purchase ammo
tickets prior to arriving to the range.
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
The Sports and Wellness Center offers several merit badges as well as coordinating the early morning
Boot Camp program, Camp-wide games, and the Color Run for campers and adult leaders.
Climbing Tower
Fishing Sports
Woodland Trails Scout Reservation Guide - 2019
safety Sports
Sports Sports
Cycling
Cycling
Center
Disability
Sports
Awareness
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Woodwork Handicraft
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Welding Welding
8:40-10:25
Woodwork Pottery
Handicraft
Metalwork Metalwork
10:35-12:20
Textile Art
SCIENCE, TECHNOLOGY, ENGINEERING, MATH
33
Special
Merit Badge Location
Notes
Energy STEM
Engineering STEM
Composite
STEM
Materials
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Eagle
Music or Bugling Upon request
Quest
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
Emergency Emergency
Preparedness Preparedness
8:40-10:25
Communication Communication
Eagle Quest
and more Citizenship in the
American Heritage
World
10:35-12:20
First Aid First Aid
35 ATV
ATV COURSE
In the ATV Area, scouts have the opportunity to ride state of the art Polaris ATV’s in
one of those most beautiful places to do so in the state!
Riders will take part in an instructional class designed to teach participants how to
properly handle their ATV in all sorts of riding conditions. After ground school and
riding drills, riders will take part in a trail ride, exploring all of the land that WTSR has
to offer. They will see rugged terrain, wooded land, prairie, and much more. This
course will result in ASI ATV rider certification, allowing scouts and leaders to come
back in the afternoon or in future years and partake in additional trail rides.
Because of the nature of this activity and the availability of ATV’s, space is limited,
Woodland Trails Scout Reservation Guide - 2019
and proper dress is required. This includes: Long Pants (preferably jeans or
another rugged material), long sleeves (shirt, jacket, etc), and boots.
Because of the added costs of running this program, there is a $40 fee to take part in
this program. There will be opportunity for those who are already certified to trail ride
in the afternoon for a small fee.
Wednesday/
Area Session Monday/Tuesday Friday
Thursday
SCHEDULE MISCELLANEOUS:
Tennis shoes, Cards, Paper/Pencil, Compass,
Monday and Tuesday, the afternoons will be spent Binoculars
taking on the ATV trails at Woodland Trails. This *All Items are a recommendation but can be
useful when participating in the program.
includes the class and trail rides. Limited personal equipment will be available
at camp.
On Wednesday, participants will take to the hiking “Take on the Trails” has a $50.00 Additional
trails with their backpacks and see parts of WTSR Fee and must be registered and paid online
that most never see. by May 26, 2019.
Block A Block B
Program Area Monday - Tuesday Monday - Tuesday
8:45AM - 10:30AM 10:45AM - 12:30PM
Canoeing
Aquatics—Lakefront Small Boat Sailing
Kayaking
Fish and Wildlife Manage-
Environmental Science
Ecology / Conservation ment
Forestry
Oceanography
Woodland Trails Scout Reservation Guide - 2019
Welding Metalwork
Handicraft
Woodwork Textile
Composite Materials Robotics Part 1
STEM Engineering Chemistry Part 1
Digital Technology Energy
* Merit Badges with Part 1, Part 2, or Part 3 listed take more time to complete. Scouts are required to take all parts.
38
Lifesaving Part 3
Swimming
Lifesaving Part 2 Mile Swim
Instructional Swim
Canoeing
Small Boat Sailing
Kayaking
Nature
Environmental Science
Plant Science
Archaeology
Cycling
Welding Metalwork
Pottery Art
Digital Technology Robotics Part 2 Space Exploration Part
Energy Space Exploration Part 1 2
Weather Chemistry Part 2 Robotics Part 3
Emergency Preparedness American Heritage
Communication First Aid
Email Address:______________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
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___________________________________________________________________
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Once a camper has checked into camp, they are not authorized to leave the property except under
certain circumstances and with proper verification and authorization. Reasons for “early release”
may include illness, family illness, or unavoidable outside activities. It is the responsibility of the
camp management to assure that the following procedures are followed whenever an “early
release” request is made:
• If a person other than the parent or legal guardian will pick up the child, a written authorization
from the parent or guardian must be supplied to a member of the camp management. This letter
must explicitly state who is authorized to pick up the child.
• Upon arrival at camp, the adult having permission to pick up the child must check in at the camp
office. After verification, a member of the camp management will then contact the adult leader
and the Scout.
• The identity of the person authorized to pick up the youth camper must be verified. Verification
may be made by the unit leader in camp, and/or by the presentation of proper identification. If a
parent or legal guardian must be contacted via telephone to verify authorization, it must be at a
telephone number supplied by the adult leader in charge of the unit at camp, or at a number
listed on the health record of the youth.
If an adult leader is taking a camper home during the week, he must check out with the camp office
and must check in with the camp office upon the return to camp. If the child is not directly related to
the adult leader, two-deep leadership guidelines must be followed.
Camper Information
Name: ________________ Unit: _________ Council:_______________
Reason for Release: ____________________Campsite: _____________
Requirements:
The Unit Senior Patrol Leader and Camp Commissioner approve all requirements.
_____ 1. Develop two goals for each patrol member, and state them below. Achieve at least 80% of these goals while
at camp.
Name Goals
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
__________________________________ ________________________________________
_____ 2. Have a Patrol flag and bring it to camp. Display it at all flag ceremonies.
_____ 5. During your stay at camp, Do Your Best as a Patrol to observe the Scout Oath and Law, Do A Good Turn
NOTE: This must be turned in to the Camp Commissioner upon completion by lunch on Friday.
UNIT LEADER RECOGNITION FORM
The staff of Woodland Trails Scout Reservation appreciates your dedication and effort in support of
the Scouting program in the Miami Valley Council. We feel that the commitment of our leaders is
one of a kind and know that you are taking valuable time away from your business and family.
Please allow us to thank your loved ones and/or your employers for their support of you in your time
away from them so that you can continue to deliver the promise of Scouting.
Fill out a form for each leader required. Extra forms are available in the camp office as needed.
Address: _________________________________________________________________
_________________________________________________________________
Address: __________________________________________________________________
__________________________________________________________________
In order to earn the Woodland Trails Scoutmaster Merit Badge, a leader must complete six out of the twelve items listed
below. Once the six items have been completed, have the Camp Director sign your form for final approval and turn it in at
the camp office.
1. Participate in two Scoutmaster Competitions. _______________________________
Program Director
11. Meet somebody new and make him/her feel special. _______________________________
Commissioner
_________________________________________________________________________
Camp Director Date
___________________________________________ _____________________________
Adult Leader (please print) Troop #
CAMP SCHEDULE