Automatic Account Assignment Configuration
Automatic Account Assignment Configuration
Assignment
One of the advantages of an integrated system like SAP is that the system can be configured so
that when a goods movement is recorded for production planning or materials management
(PP/MM) purposes, the R/3 system will automatically determine the correct G/L account to post
to using the type of transaction and other factors. Automatic account determination is also
referred to as automatic posting and automatic account determination in the SAP R/3 system.
To configure the SAP system to make the automatic accounting postings, valuation control must
be set to active. To verify this (don’t change it!), follow the menu path:
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Setup for Automatic Account
Assignment
Find your valuation area, which is your plant number (##CP) and enter the valuation grouping
code ##VP. Click on the save icon ( ) to save this assignment.
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Setup for Automatic Account
Assignment
2 Establish Automatic Postings for Inventory Posting (BSX)
Next we have to establish the settings for automatic postings to G/L accounts for inventory
postings. To do this, follow the menu path:
Click Cancel
Click on the cancel icon ( ), which will bring up the following screen:
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Setup for Automatic Account
Assignment
Double-click on the entry BSX (Inventory posting), which will produce the following pop-up
window:
Enter CHFS for the Chart of accounts, then click the continue icon ( ), which will produce
the following window:
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Setup for Automatic Account
Assignment
Valuation Valuation
modif. class Account
##VP 3000 200000
##VP 7900 200100
##VP 7920 200200
When you have made all the entries, click on the save icon ( ), then on the back icon ( )
to return to the Maintain FI Configuration: Automatic Posting - Procedures screen.
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Setup for Automatic Account
Assignment
3 Establish Automatic Postings for Offsetting entry for inventory
posting (GBB)
From the Maintain FI Configuration: Automatic Posting – Procedures screen, scroll down
until you find the entry GBB. Double click on this entry and enter CHFS for chart of accounts if
requested to bring up the following screen:
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Setup for Automatic Account
Assignment
##VP VBR 7900 720100
##VP VBR 7920 720200
##VP ZOB 7920 720200
When you have made all the entries, click on the save icon ( ), then on the back icon ( )
to return to the Maintain FI Configuration: Automatic Posting - Procedures screen.
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Setup for Automatic Account
Assignment
Valuation Valuation
modif. class Account
##VP 3000 760000
##VP 7900 760100
##VP 7920 760100
When you have made all the entries, click on the save icon ( ), then on the back icon ( )
to return to the Maintain FI Configuration: Automatic Posting - Procedures screen.
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Setup for Automatic Account
Assignment
5 Establish Automatic Postings for Materials Management Small
Differences (DIF)
From the Maintain FI Configuration: Automatic Posting – Procedures screen, scroll until you
find the entry DIF. Double click on this entry and enter CHFS for chart of accounts if requested
to bring up the following screen:
Enter account 760000 if not defaulted, then click on the save icon ( ), (if this account
appears by default you may get a message that says, “no changes have been made”, then click on
the back icon ( ) to return to the Maintain FI Configuration: Automatic Posting -
Procedures screen.
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Setup for Automatic Account
Assignment
Valuation Valuation
modif. class Account
##VP 3000 310000
##VP 7900 310000
##VP 7920 310000
Click on the save icon ( ), then on the exit icon ( ) until you return to the SAP Reference
IMG.
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Setup for Automatic Account
Assignment
7 Configure price change in previous period/previous year
From help.sap.com:
In the case of a price change in the previous period or in the previous year, you must define whether
the change also applies to the current period. You have two options:
The price change applies only in the previous period or previous year and does not affect the
current period.
The price change also applies to the current period; the price in the current period is thus also
changed automatically.
If you want price changes in the previous period or previous year to also change the price in the
current period, select column V.
We will set our system up so price changes carry over. This setting would make it easier to
administer the system, as we wouldn’t have to worry about updating all material prices each
year. To set this up, follow the menu path:
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Setup for Automatic Account
Assignment
Find your company code, then put a check in the column Price carr. over. Click on save icon
( ), then on the back icon ( ) to return to the SAP Reference IMG.
Note: If you don’t see your company code, follow the menu path:
And make sure that you have assigned credit control area ##UC to company code ##UC.
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Setup for Automatic Account
Assignment
8 Default values for invoice verification
This exercise defines the default tax codes used in invoice verification. To do this, follow the
menu path:
Click on the New entries icon ( ), which will produce the following screen:
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Setup for Automatic Account
Assignment
then click on the save icon ( ) to save your entry. Click on the back icon ( ) and confirm
that your company code is now listed, then click on the back icon ( ) again to return to the
SAP Reference IMG.
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Setup for Automatic Account
Assignment
which will produce the following screen:
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Setup for Automatic Account
Assignment
Make the following entries in the row with your company code:
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