Unit 1 Digital Documentation Class 10 IT CODE 402
Unit 1 Digital Documentation Class 10 IT CODE 402
A style is a set of formats that you can apply to selected pages, text, frames,
and other elements in your document to quickly change their appearance.
When you apply a style, you apply a whole group of formats at the same
time.
For example, you may decide to change the indentation of all paragraphs, or
change the font of all titles.
• Frame styles are used to format graphic and text frames, including
wrapping type, borders, backgrounds, and columns.
Applying styles
• In the Create Style dialog, type a name for the new style. The list
shows the names of existing custom styles of the selected type. Click
OK to save the new style.
Modifying styles
At the bottom of the dialog are two options, Preview and Link. Select
Preview to view a thumbnail of the selected image on the right, so you can
3. Move the mouse pointer over the selected image and press Control+C to
To start this procedure, click where you want the graphic to be inserted and
1. To open the Gallery, click on the Gallery icon (located in the right side of
the Standard toolbar) or choose Tools > Gallery from the menu bar.
document. You can also right-click on the picture and choose Insert>Copy.
Modifying an image
When you insert a new image, you may need to modify it to suit the
document. Here we will discuss the use of the Picture toolbar, resizing,
cropping, and a workaround to rotate a picture.
When you insert an image or select one already present in the document,
the Picture toolbar appears. You can set it to always be present (View >
Toolbars > Picture). Picture control buttons from the Picture toolbar can
also be added to the Standard Toolbar.
From these three toolbars, you can apply small corrections to the graphic
or obtain special effects.
Graphics mode
You can change color images to grayscale by selecting the image and then
selecting Grayscale from the Graphics mode list.
Filters
Table 1 provides a short description of the available filters, however the
best way to understand them is to see them in action. Feel free to
experiment with the different filters and filters settings, remembering that
Color
Use this toolbar to modify the individual RGB color components of the
image (red, green, blue) as well as the brightness, contrast, and gamma of
the image. If the result is not satisfactory, you can press Control+Z to
restore the default values.
Remove
Removes single pixels from an image.
noise
Transparency
Modify the percentage value in the Transparency box on the Picture toolbar
to make the image more transparent. This is particularly useful when creating
a watermark or when wrapping the image in the background.
1. Select one object, then hold down the Shift key and select the others you
want to include in the group. The bounding box expands to include all the
selected objects.
2. With the objects selected, hover the mouse pointer over one of the objects
and choose Format > Group > Group from the menu bar or right-click and
When you add a graphic to a text document, you need to choose how to
position it with respect to the text and other graphics.
3. Anchoring refers to the reference point for the graphics. This point could
be the page, or frame where the object is, a paragraph, or even a
character. An image always has an anchor point.
A template is a model that you use to create other documents. For example,
you can create a template for business reports that has your company’s logo
on the first page. New documents created from this template will all have
your company’s logo on the first page.
You can use tables to format all or part of your document into columns and
rows. You need tables because they are the best way to organize graphics,
Column- A column is a grouping of cells that run from the top to the bottom
of a page.
Rows- Row is a grouping of cells that run from the left to right of a page.
Inserting a Table
1. Position the insertion point where you want the table to appear.
2. Choose Table ->Insert ->Table option. This will display the Insert Table
3. Enter the number of rows and columns for the table in the number of
columns
contents from the headings in your document.. For example, you can use the
Heading 1 style for chapter titles and the Heading 2 and Heading 3 styles
Select Insert > Indexes and Tables > Indexes and Tables.
• Use the Entries and Styles tabs to format the table entries.
background.
To protect the table of contents from being changed accidentally, check the
Protected against manual changes check box. If this box is checked, the
table of contents can only be changed using the context menu or the Insert
Table/Index window
Use the Entries tab, to format the entries in the table of contents. For
each outline level, you can add and delete elements, such as chapter
numbers, and you can also apply character styles to individual elements.
To delete an element from the Structure line, click the button that represents
that element and then press the Delete key on your keyboard.
Adding elements
1. Place your cursor in the white field to the left of where you want to
2. Click one of the five buttons that are just below the Structure line.
(For example, to add a tab stop, click the Tab stop button.) A button
On the Structure line, click the button that represents the element to which
you want to apply a style.
From the Character Style drop-down list, select the desired style. Writer
applies the selected style to the selected element.
1) In the Levels list box, select the desired outline level by clicking it.
2) In the Paragraph Styles list box, click the paragraph style that you want
to apply.
A mail merge is a way to take a letter you’ve written and send it to a whole
bunch of people, personalizing it with information about them so they might
think that you typed that letter personally for them.
1. Open a template, if you have one you want to use, or create a new Writer
document.
Note: Don’t save it in Word format. You must save it in OpenOffice.org Writer
format or the mail merge won’t work.
To edit a saved file of mailing labels, open the saved label file in the normal
way. You will be prompted to update all links. Choose No for the following
reason: The first label on the page is termed the “Master Label” and all other
labels are linked to it. If you update the links, then all labels will end up
containing the same data, which is probably not what you want.
You can edit individual records in the normal way, by highlighting and
selected.
● On the Labels tab (), select the Database and Table. Select the Brand
Printing
● Choose File > Print. The message shown in appears. Click Yes to print.
records. To select a block of records, select the first record in the block,
scroll to the last record in the block, and Shift+click on the last record.
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