STAFF WELFARE

BENEFITS

PNB 2.0

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 DISCLAIMER

This document contains Highlights of Staff Welfare

Benefits Circulated vide
HRMD Master Circular No 495 dated 26.03.2020

The objective of this document is to provide an

Overview of Benefits
Covered under this circular related to various
Staff Welfare Schemes

Contents of this document shall not form the basis of any

reference and Bank Circular will be the only referral document.

This document does not carry any specimens of Forms.

Please refer to the Circular for the same.

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 INDEX
S No Scheme Page No
1 Medical Aid 5
2 Health Check up for Officers & Employees 5
3 Purchase of Stationary Items 7
4 Facility of Newspaper/Magazine at residence of 7
employees
5 Reimbursement of entertainment expenses & club 8
membership
6 Reimbursement of cost of Business Attire 10
7 Reimbursement of expenses of cleansing material 11
8 Interest Free Festival Advance 11
9 Canteen Subsidy 12
10 Purchase of Briefcase by officers 13
11 Bereavement leave in the Bank 14
12 Sabbatical Leave scheme for women employers 14
13 Scholarship Scheme for one talented child 17
14 Financial Assistance for children with special needs 18
15 Conveyance Allowance/Special Casual Leave to PwDs 19
16 Compensation for working on Sundays/Holidays 20
17 Out of Pocket expenses for working in Shift duties/for 22
extended hours
18 Reimbursement of expenses for engaging personal 24
drivers
19 Holiday Home 24
20 Guest House Policy 26
21 Facility of leased accommodation 28
22 Reimbursement of Lodging expenses 32
23 Halting allowance to officers 33
24 Reimbursement of expenses for travel on duty 33
25 Memento on Retirement 36

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 INDEX
S No Scheme Page No
26 Silver Jubilee Award 36
27 Redressal of Sexual Harassment of Women 37
28 Immediate relief to family of deceased employee 40
29 Financial Aid to family of deceased employee 40
30 Compensation for employees killed in robberies etc 41
31 Ex-gratia to family of deceased employee 42
32 Engaging Part time Doctors 43
33 PNB Parivar Bhavishya Arogya Yojna & OBC Parivar 44
Healthcare Scheme
34 IBA’s Group Medical Insurance Policy 45
35 Hospitalization scheme for retired employees 46
36 Residential SFF 46
37 Policy for Telephone/Mobile/ISP 48
38 Bank Vehicle for Senior Executives 49
39 Charges on Credit Cards 49
40 Reimbursement of Uniform cost 50
41 Service Charges for depository services 51
42 Compassionate appointment to family member of 52
deceased employee

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 1. MEDICAL AID
Bank offers the facility of reimbursement of Medical Expenses
incurred to its’ employees, as per details below:
(Per Annum)
Cadre Extent Minimum
Officers – JMG & MMG @50% of Basic Pay of previous Rs. 8000/-
Officers – SMG & TEG year’s December month Rs. 9050/-
Award Staff Rs. 2200/- --

Medical aid is reimbursed on the basis of declaration.

This can be carry forwarded to the next 3 years. Thereafter, it will lapse.

2. Health Checkup for Officers & Employees

Facility of Annual Health Checkup is provided to full time employees

(including their spouse) of the Bank.

Eligibility

1. All full time employees of the Bank and their spouses aged 35
years & above
2. This facility is provided once in a calendar year
3. Eligible Employees/Spouses of employees may get the prescribed
tests done at hospitals approved by Circle Office/Head Office at
their own cost at approved rates. Thereafter, request for
reimbursement of costs be sent to respective controlling offices
along with:
i) Original bill/receipt in respect of the medical health checkup
ii) Certificate from the hospital containing list of tests conducted
(no films/reports need be submitted)

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
Tests Covered

Following tests are covered under the scheme and are required to be
conducted within a period of 10 days.

 General Checkup by a Physician.

 Lab test-Urine, Stool, blood Hemoglobin, Total Count, Differential
Count, RBC Count, Blood Indices, Blood Morphology, ESR, Blood
group, Fasting Blood Sugar, Post Glucose Blood Sugar, S.
Creatinine, BUN, Blood Cholesterol, Triglycerides etc.
 Investigative Test-X-Ray-Chest, ECG
 Ophthalmology-Eye Test & Dental Checkup
 Gyne test
 Lipid Profile
 TSH (TFT)
 SGOT & SGPT (LFT)
 Ultra sound whole Abdomen
 Alkaline Phosphates, Urea , Uric Acid, TMT, ECO
 Spirometry
 PAP Smear
 Electrolytes, Calcium & Phosphorus
 Mammography
 Vitamin D & Vitamin B-12, C: Reactive Protein
 Pulmonary Function Test

Maximum Permissible Limit

S No Cadre of the employee Limit (per person per year)

1 Officers in Scale VIII Rs. 8000/-
2 Officers in Scale VI & VII Rs. 6000/-
3 Officers in Scale IV & V Rs. 4500/-
4 Officers upto Scale III Rs. 3500/-
5 Award Staff Rs. 3000/-
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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 Other terms
1. Reimbursement is meant for complete medical checkup and
individual tests are not eligible for reimbursement
2. No special leave/travelling allowance is permissible
3. Bed charges, if any are to be covered within maximum
permissible limit

3. Purchase of stationary items (Fountain pens, ball pens,

refills etc)

S No Cadre of the employee Limit (per person per year)

1 All Staff members Rs. 350/- (inclusive of all taxes)

i) Reimbursement is provided on the basis of undertaking

ii) Such purchase of stationary items is allowed only once in a
calendar year

4. Facility of Newspaper/Magazines at the residence of

employees

S No Cadre of the employee Limit (per month) Newspaper/Magazine

1 Scale VI & above Rs. 600/- Purchase of
2 Scale IV & V Rs. 450/- Newspaper/Magazine
3 Scale II & III Rs. 300/-
4 Scale I Rs. 200/-
5 Clerical Staff Rs. 175/- Purchase of
6 Subordinate Staff Rs. 150/- Newspaper
(including PTS)

i) Reimbursement is allowed on the basis of an undertaking

submitted in HRMS.
ii) Amount is reimbursed on quarterly basis
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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
5. Reimbursement of Entertainment Expenses & Club
Membership

Entertainment expenses to Officers (Scale I & above)

S No Scale of the Officer Annual Expenditure Limit

1 MD & CEO Rs. 100000/-
2 Executive Directors Rs. 75000/-
3 Chief General Managers Rs. 50000/-
4 General Managers Rs. 37500/-
5 Dy. General Managers Rs. 19500/-
6 Assistant General Managers Rs. 12900/-
7 Scale – IV Rs. 12900/-
8 MMG – Scale III Rs. 12200/-
9 MMG – Scale II Rs. 11500/-
10 JMG Scale – I (service > 7 years) Rs. 10800/-
11 JMG Scale – I (service upto 7 years) Rs. 8600/-

i) Limits are for Financial Years ending 31 March every year

ii) Limit is to be used for “Business Development Meetings”
iii) In case of mid - year transfer, limits be adjusted proportionately

Entertainment Expenses to Workmen Employees

S No Cadre Monthly Expenditure Limit

1 Clerical Staff (including SA) Rs. 650/-
2 Subordinate Staff (including FTS) Rs. 650/-
3 Part Time Sweepers On Pro-rata basis

Expenses are reimbursed (undertaking basis) on half yearly basis, 50%

in first half year and balance 50% in second half year of the Financial
Year.
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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
Additional Entertainment Expenses for Achievement of Budget
Parameters of Budget Achievement for Incumbent In-Charge :
1. Core deposits
2. Advances
3. Reduction in NPA
4. Agriculture/SME & Retail Advances
5. Fee based income

S No Budget Achievement Additional Entertainment Expenses entitlement

1 All 5 parameters 50%
2 Any 3 parameters 25%

Club Membership
Officers in Top Executive grade, Senior Management Grade, MMG Scale
III & II are eligible for reimbursement of admission and membership
fees of clubs /associations (patronized by high level state/Central Govt.
officials) for the purpose of business development.

S No Reimbursement of Maximum Permissible Amount

1 Admission Fee Rs. 1500/- per annum
2 Annual/monthly subscription Rs. 2000/- per annum

Reimbursement is to be made as per the receipts issued by the Clubs

against subscription received.

Banker’s Club
Officers entitled to subscribe to Banker’s club
i) Branch Managers in Scale III & officers in Scale IV & above
ii) Lead Bank Officers in Scale III.
Subscription to Banker’s Club is to be paid to the debit of Miscellaneous
Expenses, HO Sanction.
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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
Miscellaneous Guidelines

i) Membership of club/association is linked to the place of

posting and is primarily meant for development of bank's
business.
ii) Institutional memberships are to be encouraged /preferred.
iii) Reimbursement of Entertainment expenses and Club
membership are for a Financial Year.
iv) An Officer on transfer can avail the balance of available limits
for the year, i.e. limit available to him will also be transferred to
the new office.
v) An Officer who has been promoted or who has joined the Bank
in the middle of the year would be entitled to pro-rata limits.
vi) Officers due to retire during the year, are entitled to full extent
for the year.

6. Reimbursement of cost of Business Attire

MD &CEO, ED, Chief General Manager, General Managers and

Deputy General Managers will be reimbursed the cost of business
suits including Stitching Expenses, if any, by the bank subject to a
maximum limit on self declaration basis, as under:

S No Scale of the Officer Maximum Annual Limit

1 MD & CEO/ED Rs. 25000/-
2 Chief General Managers Rs. 15000/-
3 General Managers Rs. 10000/-
4 Dy. General Managers Rs. 10000/-

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
7. Reimbursement of expenses of Cleansing Material

All staff members are allowed reimbursement of expenses of Cleansing

material at their residence on a quarterly basis, on the basis of their
undertaking in HRMS as under:

S No Cadre of the employee Amount (per quarter)

1 Officers in Scale VIII Rs. 2000/-
2 Officers in Scale VII Rs. 1500/-
3 Officers in Scale VI Rs. 1200/-
4 Officers upto Scale V Rs. 1000/-
5 Clerical Staff (including SA) Rs. 1000/-
6 Subordinate Staff Rs. 1000/-

8. Interest Free Festival Advance to Bank employees

Sanction of Interest Free Festival Advance to eligible employees would

be granted as per the following limits:

Officers

S No Scale of the Officer Gross Salary of previous month

(rounded off to completed “000)
subject to maximum of
1 Officers in Scale I Rs. 35000/-
2 Officers in Scale II Rs. 50000/-
3 Officers in Scale III Rs. 60000/-
4 Officers in Scale IV & V Rs. 85000/-
5 Officers in Scale VI & VII Rs. 100000/-
6 Officers in Scale VIII Rs. 125000/-

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
Award Staff

S No Cadre of the employee Gross Salary of previous month

(rounded off to completed ‘000)
subject to maximum of
1 Clerical Staff Rs. 30000/-
2 Subordinate Staff Rs. 25000/-
3 Part Time (1/3) Confirmed staff Rs. 8000/-
4 Part Time (1/2) Confirmed staff Rs. 12000/-
5 Part Time (3/4) Confirmed staff Rs. 18000/-

Gross Salary means Basic Pay, DA and Special Allowance rounded to the
completed thousand rupees.

Other terms & conditions

1. Repayable in 10 equal monthly installments
2. Given only once in a calendar year
3. This facility to be allowed if after total deductions including monthly
installment of proposed Festival loan, take home salary is not less than
25% of the monthly Gross Salary

9. Canteen Subsidy

Canteen subsidy is provided to all offices/branches @ Rs. 100/- per

employee, and is to be made to the Canteen Vendor. Number of
employee is taken as those on the roll of the office/branch on the last
day of the month for which subsidy is being paid.

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 10. LIMIT FOR PURCHASE OF BRIEFCASE BY OFFICERS

Briefcase facility is allowed to all the confirmed officers of the Bank for
use of official purpose, irrespective of the scale in which he/she joins
the services of the Bank, and is reimbursed towards purchase of
Briefcase/ Suitcase/Handbag/Travel Bag, upto the prescribed ceiling of
cost as under, based on the undertaking given in HRMS:

S No Cadre of the Ceiling Period (reckoned from

employee (inclusive of taxes) date of last purchase)
1 MD & CEO/ED Rs. 50000/-
2 Officers in Scale VIII Rs. 30000/- Once in a year
3 Officers in Scale VI & Rs. 25000/-
VII
4 Officers in Scale IV & Rs. 7000/-
V Once in 3 years
5 Officers in Scale II & Rs. 3500/-
III
6 Dy Manager/Branch Rs. 2500/-
Head in JMGS – I

Competent Authority

S No Scale Sanctioning Authority

1 Officers working in Incumbent In charge/Divisional Head
branches/divisions
2 Incumbent In Charges Controlling Authority
3 CGM/GM/Divisional GM, HRMD
Heads in HO
4 CGM/GM posted in AGM/CM of concerned office – In
field charge of establishment section

11. BEREAVEMENT LEAVE IN THE BANK

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
“Bereavement Leave” is a Special Leave for employees, where in case of
demise of a close family member, he/she needs to be with the family in
the hour of grief.

Salient features of Bereavement Leave are:

1. The leave can be availed by all Employees
2. It is a paid leave
3. Maximum period of leave is 7 days for each instance
4. It is to be availed within 15 days of the demise of the family member
5. This leave is to be availed at one stretch
6. If not availed within the prescribed period, the leave would lapse.

Family member (for purpose availment of leave) includes:

1. Spouse
2. Children
3. Brother/Sister
4. Parents
5. Parents in law

12. SABBATICAL LEAVE SCHEME FOR WOMEN EMPLOYEES

This scheme has been introduced for the benefit of women employees
to meet their special problems faced during their career, viz.
requirement of leave on medical grounds, care of family members or
children, higher studies, visiting spouse etc.
Eligibility
1. The Employee should have put in minimum 5 completed years of
service. In exceptional cases, leave may be sanctioned by an
authority higher to the competent authority.

2. The following categories of Employees are not covered under the

scheme :
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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 i) Those serving abroad under special arrangement/bond
ii) Those who have executed service bonds & have not completed it.
iii) Those against whom disciplinary action is contemplated /pending
a. or who are under suspension.
iv) Those who are appointed on contract basis
v) Any other category of employee specified by Board
Period of Leave
1. Leave for maximum upto 2 years during entire career
2. At one time, leave be taken for minimum 3 months.
3. Leave can be allowed only once in a year
Competent Authority for Sanctioning leave are as under :
S No Scale Sanctioning Authority
A Workmen/Officer Upto Scale III
Working in Circle including Circle Circle Head
Office & Zonal Office
Working in HO Divisions DGM (HRMD)
B Officers in Scale IV ED (HR)
C Officers in Scale V & above MD & CEO
Other Conditions
1. An Employee seeking sabbatical leave must make a request on the
prescribed format
2. After having exercised the option, the employee cannot withdraw
the same
3. Competent Authority has absolute discretion to either accept or
reject the leave application. Decision of the competent authority
would be communicated to the applicant in writing. Reasons of
rejection will be recorded by the competent authority.
4. The Employee is not permitted to take up any employment /
vocation / business / profession elsewhere during leave period.
Status of Benefits during Sabbatical Leave

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 1. The Employee will not be eligible to participate in any promotion
process during the period of leave
2. No Pay, Salary, Allowances or any consequential monetary as well
as non-monetary benefits like seniority, determination of
seniority for promotion, superannuation benefits will be
admissible for this period
3. Benefits like hospitalization expenses, leased accommodation etc.
will not be admissible
4. Period of sabbatical leave will not be considered for increment or
qualifying service for pension, leave etc
5. No increments would be earned during sabbatical and the
employee would rejoin at the same stage of pay
6. No leaves are to be credited during the period of Sabbatical leave.
7. No leaves can be prefixed or suffixed with Sabbatical Leave.
8. Any official quarter / leased accommodation provided is to be
vacated/surrendered before proceeding on Sabbatical Leave
9. If required, an Employee on Sabbatical Leave must be available as
witness in any investigation, court case, departmental enquiries
etc during sabbatical. Permissible TA/DA will be paid for the same.
Status of Liabilities
1. All interest free loans are to be adjusted before proceeding on
Sabbatical Leave. However, Sanctioning Authority may accept an
appropriate declaration from the employee.
2. If the outstanding of interest bearing loans are more than the PF
Contribution and Gratuity Payable to the employee, Sanctioning
Authority may permit moratorium for repayment of loan
installments during the Sabbatical period, for a maximum of upto
2 years. In that case, repayment schedule of these loans would be
reworked on resumption of duties and the employee would be
required to pay revised installments.
3. No loan is to be sanctioned during the Sabbatical period.

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
13. SCHOLARSHIP SCHEME TO PROVIDE FINANCIAL
ASSISTANCE TO ONE TALENTED CHILD OF THE EMPLOYEES
The Scholarship Scheme has been framed for providing financial
assistance to talented children of employees as per details below:
- One talented child of a subordinate staff for Graduation /Post
graduation and
- One talented child of award/officer staff for Graduation /Post
Graduation in Medicine, Engineering, Architecture, Agriculture
(not as one subject), Computer (not as one subject) and Post
Graduation in Management & Post Graduation Diploma of two
years in the Management from any recognized university and/or
from an Institution recognized by All India Council for Technical
Education including Chartered Accountancy.

Eligibility & Extent

S Scale/Cadre of Course Amount*
No employee (recognized university/AICTE) Per Annum
1 Subordinate Staff Graduation/Post Graduation Rs. 4000/-
incl permanent part in any discipline of Arts,
time employees) Science or Commerce.
2 Award/Officer Staff Graduation/Post Graduation Rs. 7000/-
in any technical stream
Sanctioning Authority
S No Sanctioning Authority Employee
1 Circle Office/Zonal Employees under their respective
Audit Office/Zonal jurisdiction
Office
2 HRMD, HO Employees working in HO Divisions

Salient Features of the Scheme:

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
 1. Reimbursement of fee under the scheme is available for one child
per family. Child also includes legally adopted child.
2. No minimum marks are required, but the student should
consistently succeed in the examination every year.
3. The Student should be a regular student. Scheme is not applicable
to correspondence courses or postal tuitions.
4. Scholarship will not be available to the child who is already getting
scholarship from Central/State Government/any Institution.

Circumstances when Scholarship can be withdrawn :

1. Failure/reappear of child in any paper or detention of child in any
class or examination
2. If course given up before completion
3. If child is not able to appear in examination due to shortage in
minimum attendance requirement of the institution
4. If parent employee of the child ceases to be in service of the Bank
due to any reason.

14. SCHEME FOR PROVIDING FINANCIAL ASSISTANCE TO THE

EMPLOYEES HAVING CHIDREN WITH SPECIAL NEEDS

This Scheme is for payment of financial assistance of Rs.5,000/- per

financial year per employee having children with special needs.

SPECIAL NEEDS - Person with Intellectual disability which requires

additional or specialized services in Education or recreation.

Relevant data regarding the child is required to be captured in HRMS on

the basis of certificate issued by the Govt. Hospital.

This payment under this scheme is to be made from Staff Welfare Fund.

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
15. PAYMENT OF CONVEYANCE ALLOWANCE AND SPECIAL
CASUAL LEAVE TO BLIND & ORTHOPAEDICALLY CHALLENGED
EMPLOYEES AND DEAF & DUMB EMPLOYEES

Conveyance Allowance can be offered to Blind & Orthopedically

Challenged and Deaf & Dumb employees having a minimum of 40%
permanent partial disability of either upper or lower limbs or 50% of
permanent partial disability of both upper and lower limbs together, as
per the details below:

S No Eligibility Extent
1 40% partial disability 5% of Basic Pay subject to Maximum
of either upper or Rs. 400/- per month
lower limbs OR 50% of
partial disability of
both upper & lower
limbs together
In case of award staff, the conveyance allowance is over and above the
transport allowance payable under Bipartite Settlement.

This Conveyance Allowance will not be admissible if / where :

1. During leave (except casual leave), joining time or suspension

2. Where beneficiary is already getting any kind of separate
allowance to commute between residence and office under bank
level scheme/arrangement and such allowance is more than the
allowance admissible under the scheme
3. If the beneficiary is provided with Bank’s vehicle to commute
between place of residence and office.
4. If the beneficiary has been allotted a residential accommodation
in the same campus where place of work is located.

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
Special Casual Leave

Special Casual leave may be provided to PWD employees with prior

approval of the competent authority, as under:

S No Special Casual Purpose Competent

Leave Authority
1 4 days in a For specific Circle
calendar year requirements relating Head/Divisional
to their disabilities Head
2 Additional 10 For exigencies/specific CGM/GM-HRMD
days leave in a requirements relating
calendar year to their disabilities
Unavailed Special Casual Leaves cannot be carried over.

16. COMPENSATION/COMPENSATORY LEAVE TO OFFICERS

FOR WORKING ON SUNDAYS/HOLIDAYS
Compensatory off is applicable for officers who are required to attend
branch/office on Sundays and /or on Bank holidays, owing to exigencies
of work.

For Officers working in offices other than CTS/ECS/RTGS/SWIFT or

under RBI-Govt Directions, the compensation to be paid would be as
under :
S No Scale Working Hours Compensation
1 Officers Upto 4 hours Half Day Diem Allowance as per
upto Scale III entitlement
2 Officers More than 4 Full Day Diem Allowance as per
upto Scale III hours entitlement, OR
One day compensatory Off to
be availed within 30 days

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STAFF WELFARE SCHEMES – COMPILED BY ITC, FARIDABAD
For Officers working at Back Offices for CTS/ECS/RTGS/SWIFT or
under RBI-Govt Directions, the compensation would be as below :
S No Scale Working Hours Compensation
1 Officers upto No stipulation for Rs. 2000/-
Scale III number of hours
(including Scale
IV under whom
these officers
carry these
functions)
Other Conditions
1. Prior permission from competent authority is required. In case, it
is not possible to obtain prior permission, post-facto confirmation
from appropriate authority must be obtained.
2. Compensatory off will not be allowed for participation of officers
in the business conferences / meetings / training programmes /
examinations / tests organized by the Bank or outside agency on
Sunday / Holidays. However, if an officer is asked to assist the
organizers to organize any such activity on Sunday/Holiday, then
he may be allowed compensatory off, if he is not paid any
compensatory allowance or Diem Allowance for the same.

3. Compensatory off will not be allowed to Officers who are required

to undertake journey / travel on Sunday / Holiday to attend
conferences / seminars / training / meeting etc. and are otherwise
eligible for Diem Allowance for the same.

4. Compensatory off will not be allowed to Officers who attend

Security/Protocol duty and are eligible to draw compensatory
allowance or Diem Allowance for the same.

Guidelines To Be Followed :
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 1. Compensatory off is to be claimed within 30 days from the date
when the officer was required to work on a Sunday / Holiday
2. Normal functioning of office / branch should not be affected by
allowing compensatory off
3. Compensatory off should not be clubbed with any Sunday /
Holiday / any kind of leave.
4. Two or more compensatory offs should not be allowed to be
taken on consecutive days.

17. OUT OF POCKET EXPENSES TO STAFF MEMBERS FOR

WORKING IN SHIFT DUTIES OR DURING EXTENDED WORKING
HOURS

Working in shift duties refers to offices which have round the clock
working and employees are required to work in shifts of 12 hours each.
Working during extended hours means where staff members are
required to commence work before 8.00 a.m. or where work continues
after 8.00 p.m. Competent authority to permit working in shifts / for
extended hours is General Manager / Circle Head under whose
jurisdiction office comes.

Facilities Available (For Offices having round the clock shifts)

Rest Period

S No Scale Rest Period (includes rest on account of

weekly off. No separate weekly
off/Sunday off permissible)
1 All staff members Rest of 36 hours after working each shift of
12 hours

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Ceiling of Allowances
For Officers upto Scale III
Shift Timing Allowance
06.00 AM to 01.00 PM Rs. 160/- per day subject
Morning Shift OR to maximum Rs. 4800/-
07.00 AM to 03.00 PM during the month
02.00 PM to 09.00 PM Rs. 160/- per day subject
Evening Shift OR to maximum Rs. 4800/-
03.00 AM to 11.00 PM during the month
Rs. 380/- per day subject
Night Shift 11.00 PM to 07.00 AM to maximum Rs. 8500/-
during the month

Workmen Staff

Cadre Amount per day

Clerical Staff Rs. 90/-
Subordinate Staff Rs. 60/-

Other Conditions
1. Payment of allowances should be permitted at offices where work
is undertaken in shifts/during extended hours round the year on
continuous basis. It may not be permitted where such working is
performed during a limited period in a year or is related to ad-hoc
performance of some specific assignment except CBS Migration,
implementation of clean note policy or such exigency.
2. No benefits/reimbursements, other than those mentioned as
above, will be allowed to the staff on this account.

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18. REIMBURSEMENT OF EXPENSES INCURRED FOR
ENGAGING PERSONAL DRIVERS
Senior Executives & Senior Officers are entitled to reimbursement of
expenses incurred by them to engage personal drivers, as under:
1. AGM & above
2. Chairman of RRB
3. Circle Heads
4. Chief Managers at Circle Offices/branches who have promoted to
the Scale IV prior to 1991 batch
5. Lead District Managers
6. Any other officer where specific sanction has been given for
engaging personal driver
Limit of expenses to be reimbursed :
Place of posting Monthly limit of Monthly Total amount of
of the officer reimbursement reimbursement of reimbursement
cleaning charges
Mumbai, Kolkata, Rs. 17000/- Rs. 1500/- Rs. 18500/-
Chennai & Delhi
Other centers Rs. 16000/- Rs. 1500/- Rs. 17500/-

19. HOLIDAY HOME

Stay at Holiday Homes of the Bank is made available to all the

permanent and their families. Family means as defined under extant
Bipartite Settlement for workmen staff and PNB (Officers) Service
Regulations for officers staff.

Serving Employees:

Booking Process On line Through HRMS

Advance booking Not more than 3 months in advance
Frequency Same Holiday Home not more than once a year

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Provisions for Retired Employees:
1. Retired employees can also avail the facility of Holiday Home
subject to certain stipulations.
2. A Retired employee has to visit a branch office to book the
accommodation, which will enter the request online in HRMS
3. This facility would not available from April to July & December
4. Accommodation can be booked for a maximum period of 7 days
for one occasion
5. Facility is available for his/her own visit only
Process of Allotment
Once the request for booking a Holiday Home is entered on line by an
employee, the same would be carved in the system. The employee
would be required to deposit the payment in the specified account of
the concerned circle office within 24 hours of such booking and enter
the Transaction ID in the system. After 24 hours, if Transaction ID
related to rent payment is not entered in HRMS, the right of the
employee for allotment is treated as lapsed.

After payment of requisite rent, approval of accommodation is done by

the concerned Circle Office. Allotment Letter for approval of
accommodation can be generated from HRMS.

Period of Stay

1. A serving employee can book a holiday home for maximum two

weeks subject to availability
2. Maximum period is restricted to one week during the period from
April to June OR when there is more than one applicant for the
same period.

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Charges

Serving Employees Rs. 50/- per day

Retired Employee Rs. 10/- per day

Cancellation of Booking

1. No refund of booking charges in case of an accommodation that

has been booked but not availed/has been partially availed.
However, employee can request for cancellation of booking in
HRMS.
2. In case an employee doesn’t report at a holiday home
accommodation booked by him within 24 hours of the time of
scheduled arrival, Circle Office with the consent of Circle Head can
allot that accommodation to another employee. Rent will not be
refunded in that case.

Employees & their families staying in Holiday Homes must abide by the
norms set by the Bank, as enumerated in the Circular.

The List of 19 Holiday Homes is enclosed with HRDD Circular No

495/2020 dated 26.03.2020.

20. GUEST HOUSE POLICY

Bank has its own 16 Guest Houses at 8 locations viz. Kolkata, New Delhi,
Mumbai, Guwahati, Durgapur, Gurugram, Jaipur and Hyderabad.

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 Entitlement

Scale of Officer Accommodation

MD & CEO, EDs, Directors, CVO, CGM, GMs, DGMs, VIP Guest
Chairmen of sponsored RRBs, Houses/Rooms/Transit
Ex-MD & CEO/ED/CGM/GM who have superannuated from Rooms
Bank
Their Family members (spouse, dependent children &
dependent parents) & friends are included. In case of
retired officers, family members to accompany them.
Officers upto Scale V Other Transit Houses
and Guest House/Room

Purpose
This Facility is available for official as well as personal purpose.
Employees coming for treatment of serious ailment may be given
transit accommodation through Circle Head/Divisional Head.
The facility is also available to officers for temporary stay arrangement
on transfer.

Booking
1. Competent authority to book the facility is the respective Circle
Office.
2. Booking for personal purpose will be done maximum for 2 rooms
for 4 days during a Financial Year. The period may be extended to
15 days by GM (HRMD)

Charges
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Purpose of Stay Single Occupancy (Rs.) Double Occupancy (Rs.)
Official Nil Nil
Personal – Self, Double Bed – 200 Double Bed – 100
spouse, dependent Single Bed – 150 Single Bed – 50 each
children, wholly
dependent parents
Outsiders Double Bed – 500 Double Bed – 500
Single Bed – 300 Single Bed – 250 each

Meal Charges

Purpose of Stay Lunch & Dinner Breakfast (per person)

(per person per meal)
Personal 75 50
Outsiders 150 75

21. FACILITY OF LEASED ACCOMMODATION

Officers are entitled for leased accommodation as per their entitlement

limit for House Rent in terms of Bank guidelines issued from time to
time.

The monthly rental ceilings for residential accommodation that may be

provided to officer employees in various scales are as follows:

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 (Monthly Entitlement in Rs.)
Scale of Major A Class State Area II Area III
Officer Capitals &
Mumbai & Others Area I
Delhi
Scale –I 20000/- 17500/- 16000/- 10000/- 7500/-
Dy 20500/- 18000/- 16500/- 10500/- 8000/-
Manager
Scale II 21000/- 19000/- 17000/- 11000/- 9000/-
Scale III 22000/- 20000/- 18000/- 12000/- 10000/-
Scale IV 26000/- 25000/- 21000/- 13000/- 13000/-
Scale V 35000/- 30000/- 25000/- 18000/- 18000/-
Scale VI 50000/- 40000/- 30000/- 20000/- 20000/-
Scale VII 60000/- 50000/- 40000/-
Scale VIII 70000/- 60000/- 50000/-

Major A Cities - Delhi, Mumbai, Kolkata, Chennai, Hyderabad,

Ahmadabad, Bangalore, Pune, Surat
Area I – State Capitals and area with population of more than 12 lakh
Area II – Areas with population of 1 lakh & more (excluding those
included in Area I)
Area III – All other areas not included in Area I and Area II.

Important Conditions
1. Standard rent @ 0.75% of first stage of existing scale of officer,
whichever is lower, would be deducted from salary of an
employee who avails of this facility.
2. There is no upper limit of lease amount. But any amount beyond
the entitlement of the Officer is to be borne by the employee.
3. No enhancement in amount of lease rental is permissible during
the currency of the existing lease.
4. Period of fresh lease or for renewal of lease will not be less than
33 months.

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Guidelines
1. Where an employee owns a house in his own name, spouse or in
the name of dependent child, he will not be allowed Bank’s
flat/lease accommodation at that centre. However, in exceptional
cases, where such owned house is far below status of the officer,
the matter may be referred to HO:HRMD through the controlling
office for approval by the Board of Directors.
2. An Officer cannot take on lease a house that is owned by the
spouse of the officer
3. An Officer can opt for the facility of Leased Accommodation at a
place other than his place of posting for keeping his family, if / for:
A. i) Continuing the education of his children
ii) In case of medical problems of family members
iii) For fulfilling any other social obligation
Subject to
i) The officer does not own a house in his own name or in
the name of his spouse / dependent children, either at his
place of posting or where he wants to keep his family.
ii) The rental ceiling would be lower of rental entitlement
applicable at these two places
B. Where an Officer is posted at a rural area where proper
educational and housing facilities are not available, the
officer can keep his family in Bank’s Leased accommodation
at another center. However, the officer himself has to
reside at place of posting i.e. within Panchayat/village area.

4. Security Deposit
Payment of Security Deposit for an amount of upto 3 months
permissible rent is allowed and would be paid directly to the landlord.
It is the responsibility of the officer to get back the security at the time
of vacating the leased accommodation.

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 5. Brokerage
If the accommodation is arranged through an Estate Agent/Property
Dealer/Broker, one month rent (agreed upon or entitled, whichever is
lower) can be paid once in 33 months at a particular station.
Brokerage & shifting charges upto permissible limits can be paid second
time at a station if accommodation is vacated to meet demand of the
landlord and permission to surrender has been accorded by the
competent authority.

6. Facility of Double Leased Accommodation

Facility of Double Leased Accommodation is allowed in certain cases as

listed below, where an officer is allowed the additional Leased
Accommodation for keeping his family, subject to recovery of rent from
salary for for both the places in terms of Bank guidelines:

I. On Mid-Term transfer, at previous place of posting, for a period

of one year or till end of academic year, whichever is earlier.

II. For Incumbent In-charge posted in states of Assam, Meghalaya,

Manipur, Nagaland, Tripura, Arunachal Pradesh and Mizoram on
their transfer / posting from one state to another state within the
North Eastern Region

III. Incumbent In-charge posted in deficit / difficult areas such as

Bihar, J&K, and Himachal Pradesh except Shimla, Dharamshala,
Jammu, Srinagar and District H.Q. of J&K and H.P.

7. Inspecting Officials posted as Concurrent Auditor, on promotion /

transfer, can keep their families at the place of their choice in view
of their entitlement at their present place of posting.

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22. REIMBURSEMENT OF EXPENSES ON TRAVEL TO THE
OFFICER STAFF – LODGING EXPENSES.
At places where ITDC Hotels are established, officers will be entitled to
reimbursement of lodging expenses subject to the maximum tariff
notified by the ITDC Hotel(s) in which they are entitled to stay.
Where, however, an officer stays in a non- ITDC Hotel, the maximum
room tariff that can be reimbursed to the officers who stays in a non-
ITDC Hotels will be as under:-
Eligibility at ITDC Maximum Room Tariff + Taxes
Scale of the Hotel (incl Luxury Tax)
Officer Major A Area I Other
Class cities Areas
Scale VI, VII & VIII 4*Hotel 6800 3400 3000
Scale IV & V 3*Hotel 4000 2400 2000
Scale II & III 2*Hotel (Non AC) 2400 1600 1200
Scale I 1*Hotel (Non AC) 1600 1200 800

Taxes charged are to be paid in addition to the above limits. However,

TV charges and service charges, if any, may be reimbursed provided
they are within entitlement of the officer as per above limits. Tips and
room service charges are not admissible. Luxury tax (room) wherever
applicable and actually charged by the Hotel may be paid in addition to
the room rent.
For the above, the categorization of cities are as under :
Major A Cities - Delhi, Mumbai, Kolkata, Chennai, Hyderabad,
Ahmadabad, Bangalore, Pune, Surat
Area I Cities – Nagpur, Kanpur, Jaipur, Lucknow, Vishakapatnam, Patna,
Vadodara, Kochi, Indore, Bhopal, Ludhiana, Coimbatore, Madurai, Agra,
Varanasi.

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23. HALTING ALLOWANCE TO OFFICERS JOINING AT NEW
STATION ON PROMOTION AND OTHER ADMINISTRATIVE
TRANSFERS
All officers are entitled to Halting Allowance upto 15 days on transfer to
new station, on promotion or on administrative grounds (not on
request transfer) from the date of reporting at the new station.
Guidelines
1. The Facility is available where officer avails accommodation
facility provided by Bank (Bank’s accommodation/Lease
accommodation/rent receipt basis) and not where officer has
house in his own name, name of his/her spouse or dependent
children
2. “Upto 15 days” means 15 days or till Bank’s accommodation is
provided or date of payment of rent by Bank for leased
accommodation, whichever is earlier.
3. The admissibility of Halting Allowance will be counted from the
day of reporting of the officer at the permanent place of posting.

24. REIMBURSEMENT OF EXPENSES FOR TRAVEL ON DUTY

RATES OF REIMBURSEMENT OF LOCAL CONVEYANCE TO OFFICERS

Officers Upto Scale-III (per month)

Officers who are maintaining their own vehicles and are authorized by
the Competent Authority to use the same for official duty may claim
reimbursement of expenses on monthly consolidated basis under
Scheme-A (Monetary limit) or Scheme-B (Petrol limit). Officers who do
not own a vehicle can claim reimbursement of expenses spent on local
conveyance on consolidated monthly basis.

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Scheme A: Monetary Limit
(Rupees)
Vehicle Scale Metros Area I Area II Area III
Car Scale III & above (Bank’s 750 700 650 600
car/vehicle not provided)
Car/Two All incumbent In charges 525 500 475 475
wheeler & other Officers in Scale
I & II. All Scale III officers
not covered above

Scheme B: Petrol Limit

Employees upto Scale III (having own vehicle)

Vehicle Scale/Cadre Petrol Limit Maintenance

(litres p. m.) (Rs. p.m.)
Car Scale III 95 150
Car Scale II 60 150
Car Dy Manager/BM in 60 150
Scale I
2-wheeler All Officers in Scale I 40 50
(other than I/C & Dy
Manager who own car),
Scale II & Scale III not
covered above
2-wheeler SA 25 Nil
2-wheeler Clerical 19 Nil
2-wheeler Subordinate including 12 Nil
PTS (pro-rata)

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Employees upto Scale III (not having own vehicle)

Scale Consolidated Amt Cadre Consolidated

(Rs. P. m.) Amt (Rs. P. m.)
Scale III 900 SA 800
Scale II 750 Clerical 700
Scale I 575 Subordinate including 600
PTS (pro-rata)

Officers in Scale IV

Petrol (liters per month)

Metro Other Areas
Scale IV (having own car) 135 120
Consolidated Amt (Rs. per month)
Scale IV (not having car) 2400 1900

Other Important Conditions

1. Officer must have vehicle in his/her own/spouse name and must

hold permanent driving license. However, officers who don’t have
license & hire a driver to drive the car, can claim reimbursement.
2. In exceptional cases where actual expenses incurred by officer are
more than the prescribed one, he has to maintain log book and
seek sanction from Circle Head/AGM/CM.
3. Officers who don’t have a vehicle can claim reimbursement of
conveyance expenses incurred to inspect securities which will be
over and above monthly consolidated limit.
4. Journeys from residence to office & vice versa will not be treated
as official.
5. Officer having diesel driven vehicles, are given reimbursement of
specified liters of diesel as per entitlement.

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25. MEMENTO TO THE EMPLOYEES ON RETIREMENT AND ON
VOLUNTARY RETIREMENT
All staff members (Officers in all scales, Clerical staff and Subordinate
staff including Part time) on attaining the age of superannuation or
opting for Voluntary retirement are eligible for memento of Rs.10,000/-
(inclusive of GST).
Additionally, contribution of the expenses by the bank towards
organizing function for bestowing the Memento is also payable @
Rs.60/- per employee of that branch/office .
The amount of Expenditure incurred for presenting the memento and
Bank’s contribution towards farewell party is to be paid to the debit of
“Miscellaneous Expenditure HO Sanction”.

Employee Occasion Momento Function

All staff members Retirement on Rs. 10000/- @Rs. 60/-
(officers in all scales, superannuation, per
clerical staff and VRS employee of
subordinate staff branch/office
including part-timers)

26. SCHEME FOR GRANT OF SILVER JUBILEE AWARD TO THE

EMPLOYEES
In terms of this scheme Silver Jubilee Awards would be given to honor
employees on completion of 25 years of service in Bank as under :
Employee Occasion Award Function
All staff members Completion of Rs. 10000/- @Rs. 60/-
(officers in all scales, 25 years of per
clerical staff and service employee of
subordinate staff branch/office
including part time

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Employees under disciplinary proceedings
1. If disciplinary action is pending against the employee when he
completes 25 years of service, the award is kept in abeyance and
his eligibility considered only after completion of the
proceedings.
2. Award may be considered after period of debarment is over for
officer who has been penalized (other than censure/warning) by
Bank or is rigour of penalty is in operation. Debarment means
longer of
i) period for which rigour of penalty will remain in force, OR
ii) period of 3 years succeeding the date of imposition of the
penalty

27. THE POLICY FOR PREVENTION, PROHIBITION AND

REDRESSAL OF SEXUAL HARASSAMENT OF WOMEN AT WORK
PLACE
The Bank is committed to providing a workplace that is free from
inappropriate and unwelcome actions that meet the definition of
sexual harassment and contribute to a hostile work environment.
This commitment has been translated into action by framing a
comprehensive policy on prevention & prohibition of sexual
harassment & redressal of complaints of sexual harassment at
workplace.
Guidelines provide the basic tenets for the prevention of sexual
harassment at workplace; detailed procedure for making a complaint of
sexual harassment; procedures for inquiry of complaint and
punishments for false or malicious complaint or false evidence. For this,
every employer of a workplace is required to constitute, by an order in
writing, a Committee known as an Internal Complaints Committee
(ICC).

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ACT: The Sexual Harassment of Women at Workplace (Prevention,
Prohibition and Redressal) Act, 2013

Internal Complaints Committee (ICC):

ICC HO Level Circle Office Level

Constitution by GM-HRMD Circle Head
Jurisdiction against Posted at HO Upto Scale IV under
officers Divisions. Officers in respective circle office
scale V to VII.
Submitting authority GM-HRMD Respective Circle Head

Members to be nominated by the Employer :

1. Presiding Officer: A senior level Woman Employee
2. Not less than 2 members from employees: preferably committed
to cause of women OR have experience in social work OR have
legal knowledge
3. One member from NGO OR associations committed to women’s
cause OR sexual harassment.
A complaint against an employee upto Scale IV under the jurisdiction of
Circle Head, be investigated by the committee constituted at Circle
Office level and the complaint against the employees posted in HO
Divisions and the officers in Scale V to VII be investigated by the
committee constituted at HO level.

The ICC at the Circle Office level will submit its findings to respective
Circle Head and the ICC at the HO level will submit its findings to GM
(HRMD) for further consideration as per the provisions of the Act.

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 Tenure of an ICC: Not exceeding 3 years

Conclusion of inquiry: Within 90 days. Completed report is to be

submitted to the employer within 10 days of completion of
investigation.

Status of Not Established False

Allegation established Complaint
Recommendations No action 1. Action as To take action
of ICC to be taken misconduct under against the
against Service Regulations woman/person
respondent 2. To deduct making such
compensation as per complaint as
Section 15 of Act from per service rule
salary of respondent & regulations.
to be paid to the
complainant
3. To take any action
including written
apology, warning,
withholding of
promotion/increments
, termination of
services

The employer to act within 60 days of recommendations of the ICC.

Where the ICC arrives at a conclusion that the allegation against the
respondent is malicious or the aggrieved woman or any other person
making the complaint has made the complaint knowing it to be false or
misleading document, it may recommend to the employer, to take
action against the woman or the person who has made the complaint.

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28. PROVIDING IMMEDIATE RELIEF TO THE FAMILY OF THE
EMPLOYEES WHO DIE WHILE IN SERVICE

To provide immediate financial assistance to the family of an employee

dying in harness, where the bereaved family may need immediate
financial support for taking care of the last rites/funeral etc., it has been
decided to provide Financial Support in cash to next of kin of the
deceased as :
Funeral Expenses: Rs. 20000/-
The amount would be paid in cash as a lump sum payment, to the debit
of “Miscellaneous Expenditure- HO Sanction” and would be exclusive of
any Ex-gratia payment.

29. SCHEME TO PROVIDE FINANCIAL AID TO THE FAMILIES OF

EMPLOYEES WHO DIE WHILE IN SERVICE OF THE BANK
The Scheme for extending Financial Aid to family of employees who
expire while in service, as a staff welfare measure, has been initiated
with a view to extend immediate financial support to the bereaved
family to meet sudden crises.
Eligibility: All staff members who have put in at least 5 years of service.
Financial Aid may not be allowed to employees involved in fraud and
enquiry against whom could not be completed/punishment could not
be awarded during the period of service.

Scale/Cadre Quantum of Financial Aid (Rs)

Officer 150000/-
Clerical 80000/-
Subordinate 50000/-

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30. COMPENSATION TO BANK EMPLOYEES WHO ARE KILLED
IN BANK ROBBERIES, TERRORIST INCIDENTS INCLUDING LEFT-
WING EXTREMISM

The package of compensation to the employees who are killed in bank

robberies, terrorist incidents including left-wing extremism has been
reviewed as under :

1. Financial Aid

Scale/Cadre Quantum (Rs)

Officers 20 lakh
Clerical staff/Sub Staff 10 lakh

2. Education of children

Bank will look after educational expenses of children of the deceased

upto & inclusive of graduation.

3. Employment to One member of family

i) Employment to one member of family on compassionate grounds. If
immediately none of the family is able to take up employment, the
entitlement is kept in abeyance till someone becomes eligible to take
the employment

ii) In case employment on compassionate grounds is not taken, then

pay & allowances last drawn by the deceased may be extended to the
family till one of the children reaches 21 years of age OR normal date of
retirement of the deceased, whichever is earlier. This benefit is
available only when no dependent is gainfully employed.

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4. Outstanding Housing Loans etc:
Outstanding Loans may be transferred to the family member if service
on compassionate ground is given. Otherwise, Interest may be waived
and amount be recovered from the compensation/other dues payable.
5. Cash reward for resisting robberies etc.: Upto Rs. 2 lakh.

6. Out of turn Promotion:

The bank employees may be given an out of turn promotion, if they
satisfy the minimum conditions of eligibility prescribed for direct
recruits to the post but without reference to the numbers of years of
service rendered. Employees not covered under criterion for promotion
may be allowed three advance increments in their existing grade on a
permanent basis.
6. Payment of Medical Expenses:
All expenses for treatment of injury caused during or at the time of
resisting bank robbery/terrorist attack on banks, including
hospitalization of the victims will be borne by the bank.
These guidelines are uniformly applicable throughout the country
including North-East and in left –wing extremist areas.

31. SCHEME FOR CONSIDERATION OF EXTENDING FINANCIAL

ASSISTANCE AS EX-GRATIA (LUMP-SUM) AMOUNT TO FAMILY
OF EMPLOYEES WHO EXPIRE WHILE IN SERVICE.
Where an employee expires while in service, benefits under either of
the two schemes is available to the dependents of the deceased
employees subject to their eligibility for the same:
1. Compassionate employment

2. Payment of lump sum ex-gratia amount

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When can Payment of Ex-gratia be made:

The option for payment of lump sum Ex-gratia amount can be used in
case of premature death of an employee while in service, when the
other conditions of compassionate appointment are met.
Payment of ex-gratia amount may be considered if monthly income of
the family from all sources, (after the death/premature retirement on
medical grounds), is less than 60% of the last drawn gross salary (net of
taxes) of the concerned employee.
Payment of Ex Gratia may also be considered in cases of premature
retirement of an employee before attaining 55 years of age, due to
incapacitation on medical grounds.
3. Ex Gratia – Maximum Amount Payable :

Scale/Cadre Ex-gratia ceiling (Rs.)

Sub Staff 6 lakh
Clerical Staff 7 lakh
Officer Staff 8 lakh
Assistance under the Scheme of Ex-Gratia is not an entitlement but may
be granted in deserving and eligible cases only at the sole discretion of
the bank, keeping in view the financial conditions of the family.

32. ENGAGING PART TIME MEDICAL RETAINER AT

ADMINISTRATIVE OFFICES
Bank can engage services of a Doctor on part time basis, at
administrative offices, at the Circle / Zonal Offices, by giving an
ADVERTISEMENT in the Classified Column of widely circulated local
newspaper. The qualification of Doctor will not be less than MBBS and
the preference would be given to doctors possessing MD degrees.

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Conditions
1. To provide free consultancy to Bank’s regular/retired employees
and/or their families
2. These Doctors to give their services for 2 hours on all working
days

Ceiling on Fees

Place/Centre Fee (Rs.)

1. Metros
2. Major A class cities
3. All Zonal HQs, excluding single 13000/-
Circle Zonal HQ other than
situated at Metro or Major A city
4. CSC Delhi
1. All Circle Offices
2. Single Circle Zonal HQ other
than situated at Metro or Major A 10000/-
city
3. RSC Belapur
4. ITC Faridabad

33. PNB PARIVAR BHAVISHYA AROGYA YOJANA & OBC

PARIVAR HEALTH CARE SCHEME.
PNB Parivar Bhavishya Arogya Yojana
Punjab National Bank had provided for a medical insurance cover for all
its’ employees with a life time coverage of upto Rs.50,000/- as a
welfare measure to cover all regular employees of the Bank as on
01.05.2006. Benefits of this insurance cover come into effect after the
retirement of the employee.

The policy, inter-alia, provides that an employee can opt for additional
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medical cover and above the cover of Rs.50,000/- being provided by the
Bank for upto Rs.4.50 lakh for self i.e. for total amount of Rs.5.00 lakh.
Similarly medical insurance cover for upto Rs.5.00 lakh (In multiples of
Rs.10,000/- beyond Rs.50,000/-) for each eligible family members can
be obtained on payment, on the same term & conditions as being
provided to the bank.
However the above policy was terminated w.e.f. 25.06.2014 and no
new policies have been issued after that.
OBC Parivar Health Care
Post retirement medical insurance for sum insured of Rs. One lakh. Sum
insured can be enhanced to Rs. 5 lakh & coverage of spouse upto Rs. 5
lakh can be taken by the employee by paying extra premium.
After the amalgamation, employees who had already opted for OBC
Parivar health care Scheme in Oriental Bank of Commerce and the
employee who had already opted PNB Parivar Bhavishya Yojana in
Punjab National Bank as detailed above will be continued with the
respective policies.
However, no further employees will be covered under this scheme

34. IBA’s GROUP MEDICAL INSURANCE POLICY/IES FOR

ACTIVE AND RETIRED EMPLOYEES
Group Medical Insurance Policy with United India Insurance Company
for active employees of PNB 2.0. has been renewed from 01.10.2019 to
30.09.2020.
Similarly, IBA’s Group Medical Insurance Policies for Retirees of the
amalgamated unit has also been renewed from 01.11.2019 to
31.10.2020 with the following options :
1. Without domiciliary policy
2. With domiciliary policy
3. Super top up policy
In case of retirees, the premium is to be paid by the retirees.

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35. PNB HOSPITALISATION CONTRIBUTORY BENEFIT SCHEME
FOR RETIRED EMPLOYEES

Provides Hospitalization assistance to retired employees & their

spouses for have suffered any injury/illness/disease and such
injury/illness/disease requires hospitalization in nursing home/hospital.
Domiciliary treatment is not covered.

Eligibility
1. Employee retired on superannuation can opt for the same within
3 months of retirement
2. Employees discharged, dismissed, removed from services OR
compulsorily retired or terminated on ground of misconduct are
not eligible
3. Employees retired under PNBEVRS are not eligible
One time subscription: Rs. 5000/-
Reimbursement Limit (Self & Spouse): Rs. 1 lakh per annum (including
non hospitalization charges) with overall limit of Rs. 2 lakh upto 75
years of age. Limit is restored after 75 years of age.
Domiciliary Treatment is not covered under the scheme.

36. RESIDENTIAL SFF GUIDELINES

When an officer is provided residential furniture by the bank, recovery

of FRR @ 0.15% of the first stage in the Scale of Pay in which he/ she is
placed will be made every month.

Limits of Residential SFF limits

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 Scale Limit Rs. (excl of GST)
Officer 175000/-
Dy Manager 175000/-
Manager 200000/-
Sr Manager 225000/-
Chief Manager 230000/- + 1 AC
AGM 260000/- + 1 AC
DGM 345000/- + 1 AC
GM 480000/- + 2 AC
CGM 600000/- + 2 AC
Value of AC can be upto Rs. 35000/-
Eligibility
Scale When eligible
Directly recruited officers After On the Job Training (OJT)
Officers Promoted Date of promotion
SFF: Item wise limit
No restriction regarding number of items or cost per unit, excepting in
for mattresses, curtains & battery, where maximum limits are as under:
Item No of admissible units Max Limit Rs. (excl of GST)
Upto Scale III Other scales Upto Scale III Other scales
Mattresses ---- -- 40000/- 70000/-
Curtains -- -- 20000/- 40000/-
Battery 1 2 9000/- per Max 18000/-
unit for all for 2 units
officers
Dry-cleaning cost of curtains is admissible @8% of original cost after
every six months.

Useful life of SFF items:

1. Useful life of SFF items is given in annexure to circular

2. After completion of useful life, item is given to the officer and
book value is written off
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 3. After completion of useful life, no repairs are admissible for the
item.
On transfer, Officers in all scales will carry with them all the SFF items
at their residence.

37. POLICY FOR TELEPHONE (LANDLINE) / MOBILE PHONE /

INTERNET SERVICE PROVIDER- MOBILE HANDSET
Approved Limits for cost of mobile handset and combined limit for
Mobile/ landline & Internet Services are as under :
S No Scale/ Mobile Cost Combined limit for Approving Authority
Cadre (excl of mobile/LL/Internet
GST) (excl of GST)
1 Scale VIII 50000/- Unlimited Entitled
2 Scale VII 40000/- Unlimited Entitled
3 Scale VI 20000/- 6000 (incumbent) Entitled
5000 (others)
4 Scale V 15000/- 3500 (incumbent) Entitled
3000 (others)
5 Scale IV 5000 2500 (incumbent) Entitled
(Incumbent) 2000 (others)
6 Scale III -- 1500 (incumbent) Incumbents- Entitled
1000 (others)
7 Scale II -- 1300 (incumbent) Sanction for other
800 (others) officers by :
8 Scale I -- 1200 (incumbent) 1. Circle -Circle Head
700 (others) 2. Zone - Dy. ZM
3. ZAO-ZAO Incharge
4. HO Div - Div. Head

Guidelines:

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 1. Mobile Accessories allowed (including antivirus software): 10% of
approved cost of mobile handset
2. Reimbursement of mobile phone bills is to be made for only post
paid connections. No reimbursement permitted against
prepaid/cash cards for mobile phones except for other officers
upto Scale III who are not permitted higher reimbursement.
3. Other Officers: Other officers who are not permitted higher
reimbursement, may be allowed reimbursement of charges for
post paid/land line/ISP/prepaid connections subject to maximum
Rs. 400/- per month.
4. Personal Assistants to officer scale IV & above: Employees (award
staff) – Rs. 300/- + tax per month
5. MD/ED/GM & GSAD pool drivers: Rs. 250/- per month
6. Depreciation of Mobile Phones: 33.33%
7. Choice of Telecom company to be left with Officers.

38. FACILITY OF BANK’S VEHICLE FOR SENIOR EXECUTIVES

Cost (excl GST),

Scale Make & Model ex-showroom
(Rs.)
CGM Any petrol variant(BS VI & above) 12 lakh
GM/ZM Any petrol variant(BS VI & above) 9 lakh
DGM Any petrol variant(BS VI & above) 8 lakh
AGM Any petrol variant(BS VI & above) 6 lakh
LDM/Secy. Off Bolero Jeep AC (M & M)/Marshal 6.50 lakh
Permission to purchase: GM/CGM (GSAD)
Limit for Repairs : Rs. 20,000/- per half year
Repairs through company authorized service centers
Parking Charges: Night parking Rs. 1500/- per month
Day parking: Actual receipt

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 39. CHARGES ON CREDIT CARDS OF STAFF / EX-STAFF

Non payment of outstanding balance within due date: Interest to be

charged @1.5 % per month

40. REIMBURSEMENT OF UNIFORM (SUMMER AND WINTER)

BILLS, SHOES & LIVERIES

1. All permanent full time members of subordinate staff as well as

permanent part time workmen of subordinate cadre working for
not less than six hours per week, are to be supplied with three
sets of Terry Khadi uniform once in two years.
2. At hill stations, one set of woolen uniform every year and one set
of Terry Khadi uniform once in three years is to be supplied in lieu
of the uniforms stated in 1 above.
Particulars Amount Rs No of Frequency
(per set) sets
Summer Armed Guard 1502.00 3 Once in 2 years
Uniform Others 1113.65 3 Once in 2 years
Winter Uniform Armed Guard 3157.00 1 Once in 3 years
Others 3001.35 1 Once in 3 years
Winter Uniform Armed Guard 3157.00 1 Once in a year
(Hill stn.) Others 3001.35 1 Once in a year
Shoes 1000 1 Once in 2 years
Turban Cloth amount Rs. 300/- Once in 2 years
Socks (woolen & cotton) Rs. 75/- Once in 2 years
Caps Rs. 50/- Once in 2 years
Leather Belt Rs. 120/- Once in 2 years
Leather Pouch for ammunition Rs. 50/- Once in 2 years
to Armed Guard

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Stitching charges are payable as below :
Uniform Armed Guard Others
Summer Rs. 550/- Rs. 500/-
Winter Rs. 1650/-

Important conditions:
1. All permanent subordinate staff posted at places other than hill
stations may be provided with one set of winter uniform once in
three years.
2. If majority of subordinate staff request the management
sufficiently in advance then one additional set of Terry Khadi
uniform is to be supplied every 18 months to entire subordinate
staff in lieu of one set of woolen uniform to be supplied once in 3
years.
3. Watchmen/Armed Guards/Electricians/AC plant helpers/drivers
to be supplied one pair of shoes once in 2 years.
4. Turbans are to be supplied to Sikh members of the
subordinate staff or such other members of the staff who have
been getting these in the past & wear the same while on duty.
5. It be ensured that the cost of one set of summer uniform for
other than security guards does not exceed Rs.613.65 (excluding
stitching charges) and that for security guards does not exceed
Rs.952.00 (excluding stitching charges).
6. Lady members of staff would be provided with uniform as per
specifications with Terry Cotton consisting of Kameez, Salwar and
Dupatta or alternatively, Saree, Blouse and one Petticoat within
the overall cost limit i.e. Rs. 613.65 per uniform.
7. The uniform should be of white colour for male members of the
eligible sub-staff and white or grey for the eligible lady members
of the staff.

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41. CHARGES & SERVICE CHARGES OF DEPOSITORY SERVICES

AMC Charges: Charges of Rs. 115/- per year waived for staff members

42. SCHEME FOR COMPASSIONATE APPOINTMENT TO A

DEPENDENT FAMILY MEMBER OF A DECEASED EMPLOYEE /
EMPLOYEE RETIRED ON MEDICAL GROUNDS
Objective
To enable family of a serving deceased employee / an employee retired
on medical grounds due to incapacitation before reaching the age of 55
years of age, to tide over the sudden financial crisis, where ‘Employee’
would mean and include only a confirmed regular employee who was
serving full time or part-time on scale wages.
Coverage
Dependent family member of a permanent (confirmed regular)
employee, who
1. Dies while in service (including death by suicide)
2. Retired on medical grounds due to incapacitation before reaching
the age of 55 years
Dependent Family Member:
1. Spouse
2. Wholly dependent son/daughter (including legally adopted
son/daughter)
3. Wholly dependent brother or sister in case of unmarried
employee
Appointment: In Clerical / Sub staff cadre only

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Relaxation: Upper age limit may be relaxed wherever found to be
necessary. The lower age limit should, however, in no case be relaxed
below 18 years of age.
Eligibility:
Where monthly income of family from all sources be less than 60% of
the last drawn monthly salary (net of taxes) of the employee.
Time Limit To Consider Applications:
1. Within 5 years of death/retirement
2. Beyond 5 years may be considered at Board level

Benefit in case of missing employee

Application can be considered after 2 years of employee going missing,
provided
1. FIR has been lodged
2. Missing employee is not traceable
3. Competent authority feels that the case is genuine

However, this benefit will not be applicable if :

1. The missing employee has less than 2 years of service left
2. The missing person is suspected to have committed fraud/joined
terrorist organization/have gone abroad
Decision in this case is to be taken at the level of MD & CEO.
Undertaking :
The person appointed on compassionate grounds under the
Scheme, shall give an undertaking in writing that he/she will
maintain properly the other family members who were dependent
on the deceased employee in question.
In case it is proved subsequently (at any time) that the family
members are being neglected or are not maintained properly by
him/her, his or her appointment may be terminated forthwith.

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