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Bidder Manual - Tender Submission
Bidder Manual - Tender Submission
Prepared by:
Confidential:
The information contained in this document represents the current views of e-Procurement Technologies Limited (ETL) and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it should not be interpreted to be a
commitment on the part of ETL, and ETL cannot guarantee the accuracy of any information presented after the date of publication. This document is
for informational purposes only. ETL MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
To train / experience you on the e-Bidding, we have created this manual for e-Bidding on our application. You are requested to do
follow mentioned steps to participate in the Demo / Live e-Bidding. Pl take a note that given steps are only for training purpose to
familiar with the process. It may get changed in the actual live e-Tender as per Department’s requirement.
Table of Contents
1 Introduction ............................................................................................................... 3
3 Login ....................................................................................................................... 14
6 Logout..................................................................................................................... 54
This document starts with the detail of the minimum system requirements, best
practices followed by the bid submission process.
Warning Message in case where the browser is Internet Explorer will be as shown in
Figure 2 below.
Warning Message in case where the browser is Mozilla Firefox will be as shown in
Figure 3 below
Warning Message in case where the browser is Google Chrome will be as shown in
Figure 4 below.
Figure 3
Step-2: Click on the “Intermediate Certificate” link given in the bottom gray panel as
shown in below figure.
Figure 4
Step-5: Following three certificates will be available which needs to be installed as per
the steps mentioned in Step 1 to 5
e-MudhraCA2011
C3DSubCA2011
CCA2011
Bidder need to install the all the above certificates by performing below mentioned
steps:
Figure 6
Figure 7
Figure 8
Figure 9
Repeat the above steps (Step 1 to 5) for installing the remaining two certificates also.
Enable Java script – Click on the highlighted link and then follow the instructions
Turn off any power management features on their computer such as automatic
hibernation or suspension; and
Disable any screensavers.
Figure 11
Caution: The same company name will be displayed to tendering authority during
tender opening in the website which you have been kept company name in “Company
Name” field during registration. Hence, be careful while registration because once your
Profile activated / approved then company name can not be changed in the system.
Also, keep updated correct details in your profile. You are hereby advised to regularly
login to your portal account and check for updates/notifications.
Figure 12
On successful registration, your profile will be approved by the ETL or authorized officer
of Tendering Authority and you canield login to portal and can participate in
procurement event. For Profile activation, kindly refer respective e-Tender website to
contact.
3 Login
To participate in tender, you need to login to the portal. You must be an approved
registered user. If you are not a registered user, you can register yourself by clicking
upon the “Register” link. You need to have a valid e-mail ID and password to login to the
portal.
Figure 13
Figure 14
After Login, you need to select your digital signing and encryption certificates certificate.
Figure 15
After login, In case you are registered by the administrator then you will be asked to
change the password on your first login.
Figure 17
1. Enter your valid Old password and new password and confirm new password.
2. Click on update button
Sealed Bid - It will redirect you to the sealed bid dashboard, where you can seal
your bid and submit it to the officer.
Edit Profile - You can edit your profile once registered.
Change Password – You can change your old password and also hint Question
– Answer.
Last Login – Shows the date and time of your last login.
IP address – Shows IP address of the computer system from which you have
logged in.
Header part displays System current Date and Time, you need to consider
system’s current date and time while participating in a Tender.
Header part also shows Login ID from which you have logged in
Agree to the
Search and view
terms &
event detail and Submit bid Negotiation
conditions of an
document
event
Figure 19
Figure 20
To participate in event and to submit your bid, a bidder needs to agree the terms and
conditions.
1
Figure 22
Figure 23
1. Click on Dashboard
2. Click on “I agree” button
On acceptance of Terms & Conditions, you will be redirected to the Prepare Bid
screen where you can submit your bid.
Figure 24
Figure 25
Figure 27
Figure 28
Figure 30
Figure 31
Figure 32
Figure 33
Figure 34
Figure 35
To use Exemption/NSIC option to pay EMD; first, Bidder has to upload Exemption
Certificate in Briefcase document
Figure 36
Figure 37
Figure 38
After clicking on Save button, system will redirect to the prepare bid screen with
appropriate alert message and system will enable “View” “Edit” “Delete” & “Map
Document” links. Pl, take a note that user can upload supporting documents under
“MAP” link which would be available once user filled the respective bidding form as per
above screens.
Note: You can also fill the form partially and can save as draft.
Figure 39
By clicking on “Save” button after updating data, system will redirect to prepare bid
screen with related alert message.
After editing, system will redirect user to Prepare bid screen with related alert message.
Figure 40
Figure 41
Figure 42
By confirming alert message, system will redirect user to Prepare bid screen with
related message.
Figure 43
By clicking on the view link, system will display bidding data in non-editable mode.
Figure 44
System will allow user to map document directly from its system or bidder allows to map
document through “Brief Case”
Figure 46
Figure 47
Figure 48
Figure 49
Figure 50
Caution: It is mandatory to do Final Submission again if you have Bid withdrawn the bid
in respective tender else, your bid will not consider in a tender.
Figure 51
Caution: The same company name will be displayed during tender opening in the
system which you have kept company name in “Company Name” filed during
registration Hence, be careful while registration. Also, keep updated your profile to get
the updated details. You are hereby advised to regularly login to your portal account
and check for updates/notifications.
Figure 54
Figure 56
3
Figure 57
Figure 58
Figure 59
Figure 60
Steps to logout:
On successful logout, you would be redirected to the home page of the website.
To train / experience you on the e-Bidding, we have created this manual for e-Bidding on our
application. You are requested to do follow mentioned steps to participate in the Demo or Live
e-Bidding. Pl take a note that given steps are only for training purpose to familiar with the
process. It may get changed in the actual live e-Tender as per Department’s requirement.