40002 – COMPUTER APPLICATION PRACTICAL

EXERCISE NO: 1
AIM :
To prepare a report from the given printed document of minimum 250 words.
(Use text formatting tools, header & footer,page number, line spacing, font & images)

 Page Setup:
Set Margin : Left-1.5, Right-1.5, Top-1.5 & Bottom-1.5/Orientation
Portrait/Paper Size:A4/No.of Columns:2
 Page Background Settings:
Watermark / Page Color / Page Borders
 Text & Paragraph Settings
Title: font size: 16 – centered – Bold-Suitable font
Heading:font size: 14-Left Aligned-Underlined –Set the suitable font face
Body Text: Font Size 12-Justified-1.5 Line Spacing-Set the Suitable Font
face
 Header and footer:
Header – Seminar Name, Name of the Student, Reg.No. & Branch
Footer-Page.No., Date and time.
 Insert:
Picture / Clipart /shapes /Table
 Minimum No.of Words : 250 words

PROCEDURE:

1. Open Microsoft word 2010 present in the Microsoft office 2010.

2. Giving Page Setup:
(i) Select page layout >Select page setup >select margin>set
left,right,top,bottom as 1.5>set orientation select portrait or Landscape.
(ii) Select paper> set A4 sheet.
3. Creating two column texts.
(i) Select page layout >Select columns button >select TWO.
4. Giving background color.
(i) Select page layout >click page color button>select a theme colors
or standard colors.
(ii) The selected color will be applied to the background of the
document.
Adding watermark confidential to the document.
(iii) Select page layout >click watermark button >select
confidential watermark. The document window changes.
5. Set Paragraph Settings:
(i) Select Home >set font face and font size>set Bold , font style and
underline.

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 40002 – COMPUTER APPLICATION PRACTICAL

6. Editing the document with formatting bullets and numbers.

(i) Select Home menu >form paragraph group >click bullets or
numbering button.
(ii) From the pull down menu, select the type of the bullet or number.
The selected bullet or number will be displayed in the document.
(iii) Enter the information to be displayed. When enter key is pressed,
new bullet will appear automatically on the next line.
7. Giving header and footer.
Headers are text printed at the top of each page of our document.
Footers are text printed at the bottom of each page of our document.
(i) Select Insert menu >click header or footer button.
(ii) Normally header button will be
selected first. (iii)Select Edit Header
option.
(iv) Select the Different First Page check box from options group
present in the Design tab to give different first page header
and footer.
(v) Above the First Page Header marking in the document give the
title of the documents as Scanner Installation and your name.
(vi) Below the First Page Footer marking in the document give the
information, best wishes and the page number1.
(vii) Above the second page Header area insert date and time by
selecting Date & Time button form Insert group present in the
design tab and type the polytechnic name.
(viii) The following steps are followed to give page numbers in the
Footer of the remaining pages as 2,3,………..
(a) Click below the second page footer area, select Page
Number option from Header and Footer group
present in the Insert tab.
(b) Select Bottom of page option. The sub menu appears
(c) Select any one type. The page number will be
automatically inserted from the second pages as
2,3,……..

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 40002 – COMPUTER APPLICATION PRACTICAL

OUTPUT

RESULT:
Thus the above preparation of a report has been created and
executed successfully.
SUBMITTED BY : M. SATHIYA / LECTURER / Page 1
 40002 – COMPUTER APPLICATION PRACTICAL

Word Processing
EXERCISE NO: 2 RESUME PREPARATION

AIM :

To create a resume for placement from the given printed template with your Personal details.
Publish a copy of the resume as PDF.
Peform the operation given below using MS WORD 2010.

 Page Setup:

Margin : Left-0.5, Right-0.5, Top-0.5 & Bottom-0.5/Orientation: Portrait/Paper

Size:A4/No.of Columns:As per the given resume format.
 Page Borders:
Insert Page Border if required.
 Font & Paragraph:
Heading : Font Size : 12 – Bold-Underlined-Set the Suitable Font Face
Body Text : Font Size : 12 – Justified – 1 Line Spacing – Set the Suitable Font Face
Insert Bullets & Numberings were ever required.
 Insert:
Photo for your Resume / Tables for Academic Records.
Save as PDF:
Pulblish a copy of the resume as PDF using any PDF Converting Tools.

PROCEDURE:
The following steps are followed to create the Resume with Table.

(i) Open Microsoft word 2010.

(ii) Click the Page Layout menu then Click Page Setup option.
(iii) Select the Margin option and set the Left-0.5, Right-0.5, Top-0.5 & Bottom-0.5.
(iv) Select the Orientation: Portrait/Paper Size:A4/No.of Column: 1
(v) Click the Page Layout menu, Select Page Borders option and set the Borders.
(vi) Type as per the given resume format.
Heading : Font Size : 12 – Bold-Underlined-Set the Times New Roman
Body Text : Font Size : 12 – Justified – 1 Line Spacing – Set the Times New Roman
(vii) Click the insert menu.

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 40002 – COMPUTER APPLICATION PRACTICAL

(viii) Select Table option.

(ix) In the insert table dialog box, give the number of columns as 5 and number of
rows as 3 and click the ok button
(x) Select the Insert Menu > Click Picture option > browse your Photo and set the
photo.
(xi) Finally, Save the document as PDF Format otherwise Converting PDF format
using any PDF Converting Tools.

OUTPUT

SUBMITTED BY : M. SATHIYA / LECTURER / Page 1

 40002 – COMPUTER APPLICATION PRACTICAL

RESULT:

A Resume for placement has been created successfully according to the given
requirements.

SUBMITTED BY : M. SATHIYA / LECTURER / Page 2

 40002 – COMPUTER APPLICATION PRACTICAL

Word Processing
EXERCISE NO: 3 Mail Merge

AIM :

To Create a standard covering letter and use mail merge to generate the customized letters for
applying to a job in various organization. Also, create a database and generate labels for the
applying organizations.
 Page Setup:

Margin : Left-1.5, Right-1.5, Top-1.5 & Bottom-1.5/Orientation: Portrait/Paper

Size:A4
 Page Background:
Add Page Border for the Letter
 Font & Paragraph:
Title : Font size : 16 – Centered – Bold – Suitable Font
Heading : Font Size : 14 – Left Aligned-Underlined-Set the Suitable Font Face
Body Text : Font Size : 12 – Justified – 1.5 Line Spacing – Set the Suitable Font Face
 Mailings:
Select Receipients and add a New List of HR Database.
Start Mail Merge through Step by Step Mail merge wizard.

PROCEDURE:
(i) Open a new word document.
(ii) Select mailings>start mail merge>step by step mail merge wizard>normal
word document as letter.
(iii) Select recipients>type new list.
(iv) To create a New List of HR Database of recipients.
(v) New address list windows appears.
(vi) In the new address list box type the address for communication in the
respective fields. Use the tab key to move between fields.

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 40002 – COMPUTER APPLICATION PRACTICAL

(vii) After click new entry button. A new address list box appears.
(viii) After all addresses are entered click the ok button. The save address list
window appears.
(ix) Select the drive and save the database file.
(x) Select Insert Merge Field>click insert button.
(xi) After all the fields are inserted click close button. The document appears.
(xii) To place the fields one by one.
(xiii) Type the remaining the document.

(xiv) Click preview results button from the preview results group present in the
mailing tab. By clicking the arrow keys present in the preview results
group.
(xv) To select finish & merge button from the finish group present in the mailing
tab.
(xvi) Select print documents option to print the created mail merge document.

OUTPUT

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 40002 – COMPUTER APPLICATION PRACTICAL

Result:
Mail merge operation has been carried out to send a standard application for various
organizations.

SUBMITTED BY : M. SATHIYA/LECTURER/GPTC Page 1

 40002-COMPUTER APPLICATION PRACTICAL

SPREAD SHEET
EXERCISE : 4
WORKSHEET – LINE CHART,BAR CHART & PIE CHART
AIM :
To create a worksheet for the given relational data(minimum ten records) and show
the data in the Line Chart, Bar Chart and Pie Chart.
10 Records
Add text to the spreadsheet to the various fields require to analyze the data in chart.
Font & Alignment
Font Face-Font Size-Font Color
Formulae
Use Formulae for the selected data for calculation
Insert
Charts-Line Chart, Bar Chart & Pie Chart.
PROCEDURE:-
1. Click “Start > All Programs > Microsoft Office > Microsoft Office Excel 2007”.
2. Create the table by typing in column names as Subject, Students Appeared,
Students Passed, Percentage
3. Type in the corresponding values for each column except Percentage.
4. Calculate the Percentage using the formula
”= (Students passed/Students appeared)x100”.
5. Select the data for which a line chart has to be made.
6. Click Insert tab, select Line chart in the charts toolbar. A drop down list pulls
out. In that, select the corresponding Line chart type.
7. Select the data for which a bar chart has to be made.
8. Click Insert tab, select Bar chart in the charts toolbar. A drop down list pulls
out. In that, select the corresponding Bar chart type.
9. Select the data for which a Pie chart has to be made.
10. Click Insert tab, select Pie chart in the charts toolbar. A drop down list pulls out.
In that, select the corresponding Pie chart type.

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 COMPUTER APPLICATION PRACTICAL

OUTPUT

RESULT:-

Thus the operation is carried out successfully.

SUBMITTED BY : M. SATHIYA / LECTURER / GPTC Page 1

 40002-COMPUTER APPLICATION PRACTICAL
Spread sheet
EXERCISE NO: 5
WORKSHEET WITH VARIOUS FUNCTION

AIM :
To create a worksheet in the given data with various function like Sum, Average, Count, Min, Max
& Logical Functions [ IF,AND ].
• Data
Create Worksheet and Insert the various records to the cells.
• Formatting
Set the Font using Font Name, Font Size and with various Alignment tools.
• Formulas and Functions
Use some functions like Sum, Average, Count, Min, Max and Logical Functions .[IF, AND]
PROCEDURE:
I. Click > Start > All Programs > Microsoft Office > Microsoft Office Excel 2007.
II. Create the table by typing in column names as Rno., Name,Tamil, English, Maths,
Physics, Chemistry, History, Sum, Average, Count, Min, Max, and Result.
III. Type in the values for the table except Sum, Average, Count, Min, Max, and
Result.
IV. Calculate,” Sum” through “Formula” provided.
E.g.:- =SUM(Starting cell: Ending cell).
V. Calculate,” Average” through “Formula” provided.
E.g.:- =AVERAGE(Starting cell: Ending cell/600*100).
VI. Calculate,”COUNT” through “Formula” provided.
E.g.:- =COUNT(Starting cell: Ending cell).
VII. Calculate,”MINIMUM” through “Formula” provided.
E.g.:- =MIN(Starting cell: Ending cell).
VIII. Calculate,”MAXIMUM” through “Formula” provided.
E.g.:- =MAX(Starting cell: Ending cell).
IX. Calculate logical function [IF,AND], “Result” through “Formula” provided.
E.g.:-
=IF(AND(C2>30,C2<=100),"PASS","FAIL")

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 COMPUTER APPLICATION PRACTICAL
OUTPUT

RESULT:
Thus the above operation is carried out successfully.

SUBMITTED BY : M. SATHIYA / LECTURER / GPTC Page 1

 40002-COMPUTER APPLICATION PRACTICAL
SPREAD SHEET
EXERCISE NO : 6
CONDITIONAL FORMATTING
AIM :
To create a worksheet for the given data and analysis the data with
various filters and conditional formatting.
• Data
• Formatting
Text:Font face-Font Size-Font Color-Alignment
• Functions
• Conditional Formatting
• Filters

PROCEDURE:

I. Click “Start > All Programs > Microsoft Office > Microsoft
Office Excel 2010”.
II. Create the table by typing in column names as Name, Donation.
III. Type in minimum 20 names and amount in two columns.
IV. Select the cells containing the “Donation”, then click
“Conditional Formatting” > “New Rule…” > “Format only top or
bottom ranked values”>”Format values that rank in the”> select
“Top”>”1”> “Format”> “Color”> select “BLUE “color >ok > ok.
V. Again, Select the cells containing the “Donation”, then click
“Conditional Formatting” > “New Rule…” > “Format only top or
bottom ranked values”>”Format values that rank in the”> select
“Bottom”>”1”> “Format”> “Color”> select “RED” color >ok > ok.
VI. Select the columns heading then Click “Data” in menu bar,
then click “Filter”. Use the down arrow key which appears in the
table to view the donation column categorized by amount.
VII. Give a suitable name to the Table.

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 COMPUTER APPLICATION PRACTICAL
OUTPUT

RESULT:

Thus the above operation is carried out successfully.

SUBMITTED BY : M. SATHIYA / LECTURER / Page 1

 MS POWER POINT
EXERCISE NO: 7
PRESENTATION
AIM :
To create a presentation of minimum 10 slides from engineering related topic.
• Design & Layout
Add a suitable Theme and Layout according to the content of all 10 Slides.
• Header & Footer
Header : Insert the Tile & Author
Footer : Insert the Date & Slide Number
• Font & Paragraph
Font Face-Font Size-Font color-Alignment-Bullets & Numberings.
• Insert
Images & Tables.

PROCEDURE:

To start Power point:

(i) Click Start->all programs->Microsoft office->Microsoft PowerPoint 2010.

(ii) Choose the type of the slide(Title, Blank, Comparison)
(iii) Type the content of the slide.
(iv) To add the new slide, click Home -> new slide.
(v) A dropdown menu appears on the screen choose the type of the slide.
(vi) Select the font type and font size from the Home menu and enter the title of the
presentation as “DIESEL ENGINE”.

To set background themes , Header and Footer, Font and Paragraph :

(i) Click -> Design -> Themes to set the background theme for the slides in the
presentation.
(ii) Select Title slide option and enter the
content as Types of Engine
Thermal engines
Internal combustion engines
Combustion engines
Reaction engines
Physical engines
(ii) Insert next slide, Select content with caption option and click to add title and type
the title then press enter.
(iv) Engine by selecting appropriate picture and font size.
(v) Click -> Insert -> Header and Footer -> set the header and Footer content.
(vi) Click -> Home -> set the Font face,Font Size, Font Color theme for the slides in the
presentation.

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 To insert clipart:
(i) Click -> “insert” -> Clip art to add picture in the slide.
(ii) Enter the keyword in the search bar and click go.
(iii) The content of the text is added in the click to add text on the lower side of the
window.
(iv) By clicking the clipart image we can insert them.
(v) To animate the picture, click Animations -> custom animation.
(vi) Select the photo or clipart to add custom animation in the slide.
(vii) Click Add effect to select the required animation effect with preview.
(viii) Add more slides by using these steps.
To view slideshow:
(i) Save the presentation and click -> view -> Slide show (or) press F5 key.
(ii) By scrolling the mouse or using arrow keys from keyboard, slides can be viewed.
(iii) Press Esc key to end the slideshow.

OUTPUT

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 RESULT:
A Power Point Presentation with customized animation effect on pictures and clip
art has been created successfully according to the given requirements.

SUBMITTED BY : Mrs. M. SATHIYA / LECTURER / Page 1

 PRESENTATION

EXERCISE NO: 8
Aim :

To create a presentation of 10 slides about your college with Slide & custom Animation,
Shapes, Header & Footer, Slide number, Video, Audio, Picture, Tables and Hyperlink
between Slides.
• Design & Layout
Add a suitable Theme and Layout according to the content of all 10 Slides.
• Header & Footer
Header : Insert the Tile & Author
Footer : Insert the Date & Slide Number
• Font & Paragraph
Font Face-Font Size-Font color-Alignment-Bullets & Numberings.
• Insert
Video/Audio/Tables/Shapes
• Hyperlink
Use hyperlink to link between slides
• Animation
Custom Animation for individual Objects/Slide Transition to all slides
Custom Animation for individual Objects/Slide Transition to all slides

PROCEDURE:

To start Power point:

(i) Click Start->all programs->Microsoft office->Microsoft PowerPoint 2010.

(ii) Choose the type of the slide(Title, Blank, Comparison)
(iii) Type the content of the slide.
(iv) To add the new slide, click Home -> new slide.
(v) A dropdown menu appears on the screen choose the type of the slide.
(vi) Select the font type and font size from the Home menu and enter the title of the
presentation as “COLLEGE”.
To set background themes , Header Footer and slide number, Font and Paragraph :

(i) Click -> Design -> Themes to set the background theme for the slides in the
presentation.
(i) Select Title slide option and enter the
content as
DEPARTMENTS are
CIVIL
MECH
EEE
ECE
CSE
SUGAR

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 (ii) Insert next slide, Select content with caption option and click to add title and type
the title then press enter.
(iv) Flowers by selecting appropriate picture and font size.
(v) Click -> Insert -> Header and Footer -> set the header,Footer and Slide number.
(vi) Click -> Home -> set the Font face,Font Size, Font Color theme for the slides in the
presentation.

To insert Tables,Video, Audio, Picture, Tables and Hyperlink :

(i) Click -> “insert” -> Clip art to add picture in the slide.
(ii) Enter the keyword in the search bar and click go.
(iii) The content of the text is added in the click to add text on the lower side of the
window.
(iv) By clicking the clipart image we can insert them.
(v) To animate the picture, click Animations -> custom animation.
(vi) Select the photo or clipart to add custom animation in the slide.
(vii) Click Add effect to select the required animation effect with preview.
(viii) Add more slides by using these steps
(viii) Click -> Insert->select the Video option then get the video from local drive.
(ix) Click->Insert->select Table option ->draw the table in slide
(x) Click -> Insert->select the Audio option then get the video from local drive.
(xi) Right Click->any text or image in slide -> select Hyperlink option->set the another
slide using hyperlink option.

To view slideshow:

(i) Save the presentation and click -> view -> Slide show (or) press F5 key.
(ii) By scrolling the mouse or using arrow keys from keyboard, slides can be viewed.
(iii) Press Esc key to end the slideshow.

OUTPUT

SUBMITTED BY : Mrs. M. SATHIYA / LECTURER / Page 1

 RESULT:

A Power Point Presentation with customized animation effect on pictures and clip
art has been created successfully according to the given requirements.

SUBMITTED BY : Mrs. M. SATHIYA / LECTURER / Page 2