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    Administrative Plan

    Uploaded by

    Puji Royani

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    © All Rights Reserved
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    of 28

    WEEK 7

    ORGANIZATIONAL/ADMINISTRATIVE
    PLANNING

    Copyright of Dr. Wan Fauziah Wan


    Yusoff 2012
    Learning Outcomes
    At the end of this topic student are given the
    following competencies:
    1. Understanding the concept business
    administrative and human resource planning
    2. Design relevant organizational structure for a
    particular business

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    TOPICS
    1. Information about the company – vision and mission
    2. Organizational structure
    3. Human resource planning
    4. Office equipment and facilities
    5. Administrative budget

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Vision vs. Missions
     A mission statement  A vision concerns a
    focuses on current firm’s future business
    business activities -- path -- “where we are
    “who we are and going”
    what we do”  Markets to be
     Current product and pursued
    service offerings  Future technology-
     Customer needs product-customer
    being served focus
     Technological and  Kind of company that
    business capabilities management is
    trying to create

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Examples: Vision and Mision Statements

    Intel

    Our vision: Getting to a billion connected computers worldwide,


    millions of servers, and trillions of dollars of e-commerce. Intel’s
    core mission is being the building block supplier to the Internet
    economy and spurring efforts to make the Internet more useful.
    Being connected is now at the center of people’s computing
    experience. We are helping to expand the capabilities of the PC
    platform and the Internet.
    Organization structure
    The ways an organization divides its labor into
    distinct tasks and then coordinates them
    the pattern of jobs and groups of jobs in an
    organization.
    It is an important cause of individual and group
    behavior.
    Often discussed as organizational chart
    Copyright of Dr. Wan Fauziah Wan
    Yusoff
    Organisational Structure
     Functions Structure
     Divisional Structure – product, regional,
    customer
     Matrics Structure
     Network structure

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Common organizational structure

     Functional structure
     An organization in which similar and related occupational
    specialties are grouped together
     Jobs are combined according to the functions of the
    organization

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Organizational structure (functional)

    General manager

    Financial manager Marketing manager Operational and Human resource


    production manager manager

    Assistant
    Assistant
    Manager/executive A
    Manager/executive B

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Functional Structure

    OBM Company

    Public
    Engineering Reliability Finance
    Relations

    Human
    Manufacturing Distribution Purchasing
    Resources

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Divisional
    r Structure (Product)
     All jobs associated with producing and selling a product or
    product line will be placed under the direction of one
    manager
     Product becomes the preferred basis as a firm grows by
    increasing the number of products it markets

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Divisional Structure (Product)
    Ketua Pegawai
    Eksekutif
    (CEO)

    Produk A Produk B

    Pengeluaran Pemasaran Kewangan Pengeluaran Pemasaran Kewangan

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Product Structure
    OBM Company

    Small Large Building Lawn and


    Commercial Automotive
    Household Household Materials and Garden
    Appliances Products
    Appliances Appliances Products Products

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Geographic/regional Structure
     Establish groups according to geographic area
     The logic is that all activities in a given region should be
    assigned to a manager
     Advantageous in large organizations because physical separation
    of activities makes centralized coordination difficult
     Provides a training ground for managerial personnel

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Geographic/regional Structure

    Ketua Pegawai Eksekutif (CEO

    Pengurus Besar (Eropah)

    Pengurus Kewangan Pengurus Pemasaran

    Pengurus Pengeluaran Pengurus sumber manusia

    Pengurus Besar (Asia)

    Pengurus Besar (Amerika)

    Copyright of Dr. Wan FauziahBesar


    Pengurus Wan (Afrika)
    Yusoff
    Example of Geographic Structure

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Customer Structure
     Structure is based on different categories of customers have
    independent needs that differ from each other
     The importance of customer satisfaction has stimulated firms to
    search for creative ways to serve people better

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Customer Structure
    OBM
    Company

    Retail On-Line Institutional Government


    Mail Order
    Stores Sales Sales Contracts

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Matrix structure
     An organization in which specialists from functional
    departments are assigned to work on one or more projects
    led by a project manager

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Sample of Matrix Structure

    Exhibit 5.10
    Copyright of Dr. Wan Fauziah Wan
    Yusoff
    Sample of Matrix Structure

    Exhibit 5.10
    Copyright of Dr. Wan Fauziah Wan
    Yusoff
    Mixed structure
     Is a hybrid structure
     Combination of at least two structure
     Purpose – to gain the advantages of one structure and
    reduce its disadvantages by incorporating the strengths
    of different structure

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Example of mixed structure

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Human resource planning

    Position Number of staff

    General manager 1

    Manager 2

    Account officer 1

    Marketing officer 1

    Operations officer 1

    Administrative clerk 3

    Operations clerk 5

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Roles and responsibilities

    Position Main tasks


    General •To plan, implement, and control the
    manager overall management of the business
    •To plan and monitor the strategic
    progress of the business
    •To accountable for the overall
    performance of the business
    Account officer To take charge of the overall financial
    aspect of the company

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Salaries, allowance, and others

    Position No. Monthly EPF SOCSO Amount


    salary (13%) (2%) (RM)
    (RM) (RM) (RM)

    General Manager 1 6,000 780 120 6,900

    Manager 2 9,000 1,170 180 10,350

    Account executive 1 3,000 390 60 3,450

    Marketing 1 2,800 364 56 3,220


    executive
    Total 23,920

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    Office furniture, equipment and others

    Item Quantity Price/unit Total cost


    (RM) (RM)

    Office furniture 3 sets 2,000 6,000

    Personal computer 4 sets 5,000 20,000

    Office renovation - - 15,000

    Total 41,000

    Copyright of Dr. Wan Fauziah Wan


    Yusoff
    a. Administrative Budget

    Item Total (RM)

    Furniture and fitting 41,000

    Salaries 23,920

    Rental deposit 9,000

    Utilities deposit 1,000

    Grand Total 74,920.00

    Copyright of Dr. Wan Fauziah Wan


    Yusoff

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