Professional Documents
Culture Documents
COMPUTER-3rd Quarter
COMPUTER-3rd Quarter
Concept Notes:
INTERMEDIATE FORMATTING
Illustrations
1. Picture – allows you to insert an image stored in your computer. This can be in JPG, GIF,
PNG or BMP format.
2. Clip Art – insert clip art images
3. Shapes – makes your document more interesting to read. This allow you to insert different
kinds of shapes to your document.
4. SmartArt – is a new feature of MS Word which inserts preset diagrams or figures that you
can use to enhance your document. These figures include lists, processes, cycles, hierarchies,
relationships, matrices, pyramids, and pictures.
5. Chart – insert a chart to illustrate and compare data. You may insert any of the following
charts: bar, pie, line and others.
6. Screenshot – inserts an image captured from your active screen. Clicking on this button
shows you a selection of the of the screens you can capture for use on your document.
Links
1. Hyperlink – creates a link to a web page, an e-mail address, a picture, a program, or a page
in a document.
2. Bookmark – is similar to the real bookmark. A bookmark acts much like your regular
bookmark and marks a specific point in a document by creating a hyperlink that lets you jump
to the marked spot in just one click.
3. Cross Reference – inserts hyperlinks to different items in a document, such as headings,
figures, and tables.
Symbols
1. Equation – inserts common mathematical equations and allows you to make your own
equations from a library of mathematical symbols.
2. Symbol – allows you to insert symbols that are not commonly found on your keyboard. Most
commonly used symbols include copyright, trademark and currency symbols.
Page Layout Tab – provides the different tools you will need to fix the layout of your page.
Themes
1. Themes – changes the overall design of the entire document, including colors, fonts and
effects.
2. Theme Colors – changes the colors of the current theme
3. Theme Fonts – changes the fonts used in the current theme
4. Theme Effects – changes the effects of the current theme. Effects refer to lines, fills, and
special effects used to style shapes, graphics and other objects in your document.
Page Setup
This section makes adjustments to your margins, to the size of your documents, and others.
1. Margins – adjusts the size of the margins around the page. The normal setting is 1 inch on
top, bottom, left and right.
2. Orientation – switches the orientation of the page from portrait to landscape and vice versa.
The default setting for orientation is portrait.
3. Size – allows you to select the paper size of your document for printing. The default setting is
8.5x11 inches, the letter size.
4. Columns – allows you to set up your page or selected text into two or more columns.
5. Breaks – adds page, section, or column breaks to a document.
6. Line Numbers – adds line numbers in the margin alongside each line of a document. You
can set it to continue from page to page, restart on each page, restart on each section, or
even suppress for the current paragraph.
7. Hyphenation – activates hyphenation which allows you to break a word into separate
syllables and continue to the next line to maximize the line in a paragraph or sentence.
Page Background
1. Watermark – places a “ghost” image or text behind the content of the page.
2. Page Color – changes the background color of the document. The default color is white.
3. Page Borders – allows you to add or change the borders of your document from thin to
thick, broken to solid, and other styles.
1. Position – places the object where you want it on the page. Text is set to automatically wrap
around the object.
In Line with Text – allows an object to adapt to the way the paragraph settings
affect specific portions of the document. By default, the object will appear on the left
side of the paragraph
With text wrapping – positions the text in a specific location on a page with the
document text moving around it.
More Layout Options – provides access to additional options on how you can
personalize the position of objects and how the texts wrap around them.
2. Wrap text – changes the way the text wraps around the selected object. It also has the More
Layout Options.
3. Bring Forward – brings the selected object to the foreground
4. Send backward – puts the selected object at the background, allowing text or other images
to appear on top of it.
5. Selection pane – enables you to select individual objects and change their order and
visibility. This allows you to stack images and indicate the object that appears on top.
6. Align- aligns the edges of the selected objects. Selecting Align to page or Align to margin will
either allow or disallow the use of other alignment features.
7. Group – puts selected objects together so that they can be treated like a single element.
8. Rotate – rotates or flips a selected object to the left by 90 degrees, to the right by 90
degrees, horizontally and vertically. You can also choose from More Rotation Options.
(Microsoft Word)
SECOND QUARTER
Activity No. 1
Concept Notes:
VIEWING TOOLS
Document View
1. Print Layout – is the default view and displays the document as it appears on the printed
page.
2. Full Screen Reading – maximizes the space of your screen by displaying the document
width from edge to edge for maximal reading or editing. It often adapts the appearance of a
book when the document has two or more pages.
3. Web Layout – allows you to view the document as it would appear on a web page.
4. Outline – shows the document as an outline and displays the outlining tools.
5. Draft – displays the document as a draft to edit quickly the text contents.
Show – displays options for displaying the Navigation Pane, rulers, or gridlines when the check boxes
are selected.
Zoom
1. Zoom – displays the Zoom Dialog Box so that you can customize how you would like to
magnify your document for viewing.
2. 100% - zooms your document to one hundred percent of the normal size, but does not
display the entire page at a glance.
3. One Page – displays one full page of your document.
4. Two Pages – displays two full pages of your document.
5. Page Width – displays the full width of your document but not the full page.
Window
1. New Window – opens a new window containing a view of the current document.
2. Arrange all – display all open MS Word Windows side by side on the screen.
3. Split – split current window into two parts, allowing you to view two different parts of the
same document simultaneously.
4. View Side by Side – allows you to view two documents side by side at the same time so you
can compare their contents.
5. Synchronous Scrolling – first you have to enable the View Side by Side, after you have
done so, click SYNCHRONOUS SCROLLING to synchronize the scrolling of both documents.
6. Reset Window Position – resets the position of the document windows being compared
side by side so that they share the screen equally. This will work only if you enable the View
Side by Side.
7. Switch Windows – switches your view from one open document window to another.
Adjust
1. Remove Background – removes automatically unwanted portions of the picture.
2. Corrections – allows you to improve the sharpness, brightness, and contrast of the picture.
3. Color – allows you to adjust the color of your picture to complement your document better.
4. Artistic Effects – adds special effects to your picture to make it look more like a painting, a
sketch and other artistic effects.
5. Compress Pictures – compresses images in the document to reduce their size.
6. Change Picture – changes the current picture to a different one while preserving the format
and size of the current picture.
7. Reset Picture – discards all the formatting you have done to the selected picture.
Picture Style
1. Picture Borders – allows you to specify the color, the thickness, and the style for the outline
of your selected picture.
2. Picture Effects – applies a visual effect to your picture, such as Shadow, Reflection, Glow,
Soft Edges, Bevel, and 3-D Rotation.
3. Picture Layout – converts your image to a SmartArt graphic.
Size
1. Crop – allows you to remove unwanted parts of the image by cropping out completely.
2. Height – allows you to specify the height of your image.
3. Width – allows you to specify the width of your image.
KEYBOARD SHORTCUTS
Shortcut Function
Ctrl + B Bold
Ctrl + I Italic
Ctrl + U Underline
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Y Redo
Ctrl + Z Undo
Ctrl + F Opens navigation pane to help you search the document
Ctrl + H Replaces text, specific formatting, and special items
Ctrl + G Goes to a page, bookmark, footnote, table, comment, graphic or other location
(Microsoft Word)
THIRD QUARTER
Activity No. 1
DIRECTION: Write the shortcut of the following questions and write it on your paper.
1. Save
2. Creates a new document
3. Undo
4. Opens an existing document
5. Copy
6. Cut
7. Paste
8. Bold
9. Italic
10. Print
11. Save
12. Moves to the beginning of the entry