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Top 49 MIS Executive Interview Questions and Learning
Answers American InterContinental University
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 > Articles > Management > Top 49 MIS Executive Interview Questions and Answers
Management
 by Pratibha Roy Talentedge

American InterContinental University

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MBA in International Business
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Are you looking for the most-frequently asked MIS Executive

interview questions? This article has a detailed list of some of the Popular Skills on Naukri
most popular MIS interview questions and answers asked in any Learning

top company’s MIS executive interview round. These questions will Masters and PG-Management
300+ courses from 130+ platforms
help you to prepare for the interview so that you show your extreme
Marketing
MIS skills during the interview round as it covers a variety of 370+ courses from 60+ platforms
questions as per the skills required to become an MIS Executive.
Discover trending skills

What is MIS?

An MIS (Management Information System) is a system that is used

to collect, process, store, and disseminate data or information to
support the management. An MIS Executive is a professional who
is responsible for maintaining the existing MIS of an organization.
With experience and skills, you can further your career path to
becoming a Data Analyst, Business Analyst, or Research Analyst.

The most important skills that are associated with an MIS Executive
are MS Excel, SQL, and VBA. The interview questions here will cover
these skills. Some of the top MIS Executive Interview Questions &
Answers are:

General MIS Executive Interview Questions

Q1. What is the purpose of an MIS?

Ans. The primary purpose of an MIS is to assist the management in
making strategic, tactical, and operational decisions. It offers up-to-
date information on the company’s assets and helps various
departments like – Marketing, finance, R&D, manufacturing, etc.
From storing data to making it accessible, MIS is a crucial aspect of
every business today. Other primary objectives are:

Data storage
Data retrieval
Data propagation
Planning
Graphical report making

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Q2. What are the different types of MIS?

Ans. The different types of MIS are:

Databank Information System – This form of information

system helps in observing, classifying, and storing data items
which helps the decision-maker in taking data-driving decisions.
Predictive Information System – This form of information
system is used to draw presumptions and predictions that are
relevant to decision making.
Decision Support System – DSS is used to gather, analyze, and
synthesize data for producing comprehensive information
reports.

Q3. What is the core principle of MIS?

Ans. The core principle of MIS is to facilitate decision making by
supplying up-to-date and accurate information to people who need
it on time in a usable form. Apart from this MIS also helps in:

Offering the right facts

Supporting pre-defined internal control
Dealing with operating procedures
Preparing for company audit
Creating desired reports

Q4. What are the levels of information

requirements in an MIS?
Ans. The levels of information requirements in an MIS are:

Organization level
Application-level
Technical level
Database level

Check Out Top Online Management Courses Starting Now >>

Q5. What are the levels of decision making in
MIS?
Ans.   Most managers use information systems to improve their
decision-making capabilities.  MIS helps the different levels of
managers in taking different levels of decisions (whether decisions
for an individual or on behalf of a group). Having a dependable MIS
system helps the following levels of decision making:

Senior management
Strategic level management 
Technical experts
Middle management and project teams
Operations management
Individual employees

Q6. What are the elements of decision making in

MIS?
Ans. This is a follow-up MIS interview question to measure your
technical expertise in the field. The elements of decision making in
MIS are:

Model
Constraint
Optimization

Q7. What are the advantages of MIS in a

business?
Ans. In business, MIS offers the following types of advantages:

Single database access to all stakeholders

Saves time of managers from operational work which can be
utilized in other productive tasks
Enhance the power of data and helps in decision making
Ensures a high degree of accuracy
Reduces the paperwork
Helps in making easy to digest reports
States the current financial position of the company to
business leaders
Offers competitive advantage

Do support the answer to this MIS interview question with examples.

Q8. What are the different approaches used in

designing an MIS?
Ans. The different approaches used in designing an MIS are:

Organisation-chart approach
Integrate-later approach
Data-collection approach
Database approach
Top-down approach
Q9. What strategies do you follow to successfully
apply management information systems to a
business?
Ans. Before applying a fully-functional MIS, an MIS executive should
keep the following tips in mind:

Understand the primary need of having an MIS 

Outline the goals of a company before deciding on the type of
MIS
Reach out to multiple vendors and decide the best one based
on their offerings, cost, benefits, updates, training support,
technical support, etc. 
Train the existing employees to successfully run and track large
size data 

MS Excel Questions for an MIS Executive

Interview Questions Round

Q10. How can you protect your worksheet from

anyone editing the data?
Ans. There are two ways in order to prevent anyone from editing the
data:

1. You can password protect the worksheet so that only those

who have the password can open the sheet. To do this go to
Menu bar >Review > Protect Sheet > Password.
2. Lock the range. First, select the range that you want to lock,
then right-click anywhere. Then go to the ‘Format Cells’ option
from the drop-down menu and go to ‘Protection’ tab. There tick
the ‘Locked’ option if it isn’t ticked, then press OK.

Also Read>> How To Become a Business Analyst?

Q11. How to create a drop-down list so that users

cannot enter unwanted data?
Ans. We can create a drop-down list to limit data entry using ‘Data
Validation’. First of all, create a list that you want to use as a drop-
down list. Then go to Menu bar>Data>Data Validation. From the
drop-down click ‘data validation’ and in settings select Allow: list. A
source area will appear. Clicking on the source area, select the list
of data you created at first and press OK.

Q12. Is it possible to make a pivot table using

data from multiple sources?
Ans. Yes, it is possible to make a pivot table from multiple
worksheets if it is located in the same workbook.

Q13. How do you freeze rows and columns

simultaneously?
Ans. Click the cell from where you want to freeze the required
columns and rows. Then go to Menu bar > View > Freeze panes >
the first option (‘Freeze panes’).

Q14. What is the constraint of a VLOOKUP

function?
Ans. The one constraint with VLOOKUP is that the Lookup Value
must be in the leftmost column of the Table Range.

Also Read>> 10 Formulas to utilize MS-Excel at its

best!

Q15. How many report formats are available in

MS Excel?
Ans. There are three report formats in MS Excel – compact, report,
and tabular.

Q16. What logical condition will you use when

there are two different criteria?
Ans. Use the ‘AND” logical condition when there are two different
criteria.

Q17. How do you prepare an MIS report in Excel?

Ans. Follow the below steps:

Collect raw data from a different department

Combine data in excel
Link your data to your MIS template by using formulas like
Vlookup, Hlookup, Sumifs, Sumif, INDEX & MATCH, Charts, etc.
based on the needs
Check for any #N/A, any #values, etc. 

Also Read>> 7 Excel Tricks to get work done faster!

 Q18. What do you know about VLOOKUP?

Ans. VLOOKUP is an Excel function that is used to lookup and
retrieves data from a specific column in an excel table. VLOOKUP
supports approximate and exact matching. In VLookup, the “V”
stands for “vertical”. Also, the lookup values must appear in the first
column of the table, with lookup columns to the right.

Purpose: Lookup a value in a table by matching on the first column

Return Value: Matched value from a table

Syntax: =VLOOKUP (lookup_value, table_array, col_index,

[range_lookup])
Q19. What is the Logical Function?
Ans. There are 4 logical functions – AND, OR,  XOR, and NOT.  A
Logical function helps in:

Checking if a condition is true or false

Combine two or more conditions together

Q20. How to format an open MIS Report (.csv to

.xlsx)Excel?
Ans. An MIS executive must follow the below steps using MIS
Report Format Add-in:

Open the MIS Report file (.csv) in Excel (2016)

Select the ISO-NE MIS Viewer tab in Microsoft Excel
Select Format Report

This will format the MIS report and will leave the original MIS Report
unaffected. 

Q21. Explain 2 advanced Pivot Table techniques

on Excel. 
Ans. Slicer is a helpful tool in linking multiple pivot tables. You can
even mention that it will help in filtering data for all the pivot tables.
It saves plenty of time. 

Another good time-saving technique is to create a calculated field.

This is how it can be set up:

Visit ‘Pivot Table Analyse’ 

Select ‘Fields, Items and Sets
Click on the ‘Calculated Field’ option
Enter the name of the new calculated field

Suggested Reading – What is Business Analytics?

Q22. What is a condition and why does it matter?

Ans. In Excel, a condition determines the expression of the values
stating either it is true or false. The expression could be a function
that determines if the value entered in a cell is of numeric or text
data type, if a value is greater than, equal to or less than a specified
value, etc.

Syntax: 

=IF(logical_test, [value_if_true], [value_if_false])

=OR(logical1, [logical2], …)
Also Read>> Why a course in Excel is worth it!! 

VBA Questions Asked During MIS Executive

Interview Round 

Q23. What is the difference between DIM and

SET?
Ans. DIM declares the variable. E.g. Dim r As Range. On the other
hand, SET sets the variable to an object reference. E.g. Set r =
Range(“A1”).

Q24. Write a VBA program to copy data from a

worksheet to another?
Ans. Sub CopyData()

Dim lastrow, lastcol as Integer

lastrow =
Worksheets(“name_of_the_worksheet”).rows.usedrange.count

lastcol =
Worksheets(“name_of_the_worksheet”).columns.usedrange.count

Worksheets(“name_of_the_worksheet”).Range(lastrow,
lastcol).Copy
Worksheets(“name_of_the_worksheet_to_be_copied”).Range(“cell_n
ame_where_you_want_to_copy”)

()

Also Read>>Why Managers Should Learn Programming

Q25. What is Option Explicit and Option Base?

Ans. Option Explicit makes the declaration of the variables
mandatory. Option Base is used at the module level to declare the
default lower bound for array subscripts.

Q26. What is the difference between

ActiveWorkbook and ThisWorkbook?
Ans. ActiveWorkbook is the workbook that is open and active while
the VBA code is running while ThisWorkbook refers to the workbook
where the code is present.

Q27. How can you stop VBA script when it goes

into the infinite loop?
Ans. Ctrl + Pause/Break is used to stop VBscript if it goes into an
infinite loop.
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Q28. How can you pass arguments to VBA

functions?
Ans. If the arguments are approved to VBA function, the following
two ways will help in passing the arguments to VBA functions:

ByRef – The called procedure may change the value of the

argument passed
ByVal – The called procedure does not want to change the
value of the argument passed

Q29. Which are some of the different types of

error handling techniques?
Ans. The following are three different types of error handling
techniques:

On Error Goto 0
On Error Goto Err_Lbl
On Error Resume Next

Also Explore- Big Data Analytics Online Courses &

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Q30. Give the shortcuts for following Excel VBA:

Ans. This is a common MIS interview question that aspiring MIS
executives must know thouroughly. 

Action Shortcut

Open the VB Editor Alt+F11 

Step through each line of code F8

open the Immediate Window  Ctrl+G

Delete a Line of Code Ctrl+Y

Check parameters in a property, method, or Ctrl+i

function

Step out of code Ctrl+Shift+F8

Resume execution though the error handler Alt + F5

Show the call stack  Ctrl+L

 
Q31. How do you count a string in excel?
Ans. By using Count A we can count a string in excel. 

Q32. Highlight the main differences among VB6,

VBA, VBScript and VB.Net. 
Ans. VBA stands for Visual Basic for Applications. It is a Macro
language across all Microsoft Office tools. 

VBScript is similar to JavaScript and is developed for Internet

Explorer. It stands for Visual Basic Script. 

VB6 is a Windows Application Development Programming

Language. Developed by Microsoft, it stands for Visual Basic. 

VB.NET is one of the .NET programming languages of Microsoft. 

Q33. Name some of the categories of two data

types?
Ans. Numeric data and non-numeric data are the two categories of
data types. 

Numeric Data type Non-numeric Data type

Byte  String (Fixed length)

Integer String (Variable length)

Decimal Date

Q34. Can you elaborate on ADO, ODBC and

OLEDB?
Ans. ADO is short for ActiveX Data Objects. It helps in manipulating
the database structure. 

ODBC stands for Open Database Connectivity. This technology is

responsible for connecting a database client application to an
external database. 

OLEDDB stands for Object Linking and Embedding, Database. It

allows accessing of data uniformly through several sources.  

Q35. How do you pass arguments to VBA

functions other than ByVal and ByRef?
Ans. There are a few ways to pass arguments: 

Optional arguments: The Optional keyword specifies arguments

as Optional. An Optional argument should be declared as
 Variant data type. This enables the use of IsMissing function.
Parameter Arrays: Other than the three fixed arguments
mentioned above, one can also pass a number of random
arguments. This is done by using the ParamArray keyword.  

SQL Questions for MIS Executive Interview

Q36. What are the three main types of statements

in SQL?
Ans. The three main types of statements in SQL are:

Data Definition Language (DDL)

Data Manipulation Language (DML)
Data Control Language (DCL)

Also Explore – Top SQL Interview Questions and Answers

Q37. What is a Primary Key?

Ans. The Primary Key is a special type of Unique Key, which
uniquely identifies each record in a database, and has a NOT NULL
constraint.

Q38. How do you combine records from different

tables based on related columns?
Ans. We can combine records from different tables based on related
columns using a JOIN statement.

Q39. What are the different types of JOINs?

Ans. There are four types of JOINs:

Inner – returns records that have matching values in both

tables.
Right – returns matching records from the left table and all
records from the right table.
Left – returns matching records from the right table and all
records from the left.
Full – return all records when there is a match in either of two
tables.

Q40. How do ensure that your subquery is

working fine?
Ans. Run the subquery independently to see if it gives the desired
result. If it is running properly then, you should have no problem.

Q41. What do mean by XML Datatype?

Ans. XML datatype helps in storing  XML documents in the SQL
Server database. 
Q42. Which command will you use to recompile
the stored procedure at run time?
Ans. To recompile the stored procedure at run time, we use the
RECOMPILE command.

Also Explore – Database and SQL Online Courses &

Certifications

Q43. What is @@SPID in SQL?

Ans. @@SPID returns the session ID of the current user process.

For example:

SELECT @@SPID AS ‘ID’, SYSTEM_USER AS ‘Login Name’, USER AS

‘User Name’;

Result:

ID     Login Name                     User Name                       

—— —————————— ——————————  

11     ABC\xyz                who

Q44. What is @@Version?

Ans. The @@VERSION results are presented as one nvarchar string.
The SERVERPROPERTY (Transact-SQL) function helps in retrieving
the individual property values.

Example:

SELECT @@VERSION AS ‘SQL Server Version’;

Result: 

SELECT @@VERSION AS ‘SQL Server PDW Version’;

Q45. What are the Triggers?

Ans. In SQL, Triggers means a special type of pre-stored procedure
that runs automatically as soon as an event occurs in the database
server. There are four types of triggers in SQL:

Insert
Delete
Update
Instead of

The above questions should help you in getting started with your
preparation for an MIS Interview. If you are looking to improve your
skills, you can go for a professional certification course in MS Excel,
SQL, or VBA. Naukri Learning offers a variety of courses that will
help you to improve your skills, boost your career prospects, and
earn a higher salary.

Q46. What should you do when a data disk gets

overloaded?
Ans. To resolve this issue, one has to follow four different steps

Assess: There are several reasons why it can occur. You can
mention that it is first important to identify whether the problem
is caused by CPU usage, exceeding network capacity, less
memory and increased data cache. For these, running the ‘top’
program is essential. 
Stabilise: It is also essential to stabilise the server by managing
rate-limiting, applying concepts such as graceful degradation. 
Improve: Setting up a CDN (content delivery network) and
optimising it helps. 
Monitor: The use of server monitoring tools will further help in
detecting future issues. 

Q47. What is your understanding of DBMS?

Ans. It stands for Database Management System. This software
stores, retrieves, manipulates and/or deletes users’ data. There are
two types of DBMS:

Relational Database Management System is where data is

stored in a table and then used in relation to differently stored
datasets. MySQL is one example. 
Non-relational Database Management System is used for
storing only that type of data that can be altered on a frequent
basis. Some common examples of it include MongoDB,
Cassandra, etc.

Q48. Briefly explain the 3 types of index in SQL. 

Ans. Unique Index is one that does not allow the data field to have
duplicate values. 

Clustered Index is responsible for reordering the physical order of

the data table. 

Non-clustered Index is responsible for maintaining a logical order of

data and does not change the physical order.

Q49. What do you understand by ACID property in

a database?
 Ans. ACID is short for Atomicity, Consistency, Isolation, Durability.
These four pillars ensure the efficiency of data transactions in a
database and are essential for MIS executives to follow. 

Atomicity means that if one part of the transaction is faulty, the

entire transaction will fail. Consistency, on the other hand, entails
that all data should meet the common rules of validity. Concurrency
control is done through Isolation, while Durability ensures that no
error can come in between transactions. 

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