Professional Documents
Culture Documents
Capstone Online Enrollment
Capstone Online Enrollment
INTRODUCTION
industrial workplace. It lessens human errors and processing time, thus it can
processes that can perform much faster and more accurately than a manual
make everyone’s lives easier, allowing them to live better lives. At work, school,
and at home, computers are ubiquitous. Teaching and learning, data processing,
record keeping, and the educational system’s enrollment system have all
one will lighten the load on those who are generally responsible for all of the
work. The enrollment mechanism comes in handy when the school has to get
crucial information from a student. The school can track the standings of pupils
using the enrolling system. A school’s manual enrollment approach might result
what they should do and how they should go about enrolling. It is incredibly
enrollment and student record-keeping systems take up too much time for the
teachers or enrolling officers. The main goal of this study is to create a fast,
administration, faculty, and staff that will speed up the enrollment process,
facilitate and secure students’ records, reduce the enrolling officer’s effort in
Extension Campus is done manually such as the enrollment system, and record
keeping. From the start of the school’s operation, they use the manual system.
During the enrollment period, students will go to the admission office and for
requirements needed for the enrollment. The evaluator will then evaluate
student’s grades to know what subjects are to be taken in the current school year
and to know their status. A list of subjects that the students are required to take
will be prepared by the evaluator. Tuition fee is not included, because according
to the joint memorandum, the free tuition program will cover “all Filipino students
availability of funds in the HESF.” The manual updating of the student’s records
slows down the admission process because the enrolling officer takes time to
search and locate the records of the student in the filing cabinet. Delays in the
evaluation of students because the enrolling officer takes time to check student’s
previous grades and some of the student’s records are misplaced. Tallying
subjects also takes time because of non-organized student’s files. For these
reasons, the researchers were challenged and have decided to design and
easy to use. The proposed enrollment system is a good step for the Evsu Dulag
Extension Campus. This could be a great help to the people who are handling
many tasks during the enrollment period by providing fast and easier access to
information.
The purpose and description of the study are stated below. It discusses all
This research attempted to identify the problem of the manual enrollment system
in EVSU Dulag Extension Campus. Base on the interview and survey results the
researcher identified that on the manual system that the school is presently
using, information and records were not kept accordingly which causes loss of
important papers and documents, hard to search and retrieve that causes
the entries of form in the student’s master lists are not updated, where some are
complaining when records are incorrect if someone needs the documents. Some
lists of classes were not produced immediately upon the start of the school year,
that’s why it consumes hours or days to know what the student’s section.
The researcher also found out that generating subject every student is on
another side of department building that takes time to walk that cause the
process slow, the increase also of the student population is one of the main
System design for the benefits of enrollees and the administrative staff of the
school and to help the EVSU Dulag Extension Campus to have that fast and
produces detailed reports. It may also be used as a local and online assessment
of the students. The System is outlined to retrieve and track the data in a faster,
easier, and safe way by storing file data of the student enrollees inside a
database which will lessen the effort of the school staff. These details here could
be seen in a second without having to worry that the single data was lost. It has
also functionality that can access through the internet that makes students easily
for the school that will allow for quick, accurate, and simple enrolling and record
keeping.
The objectives of the study titled Online Enrollment System for EVSU Dulag
To create a database for student files that would allow enrolling officers to
from students which contains and indicates the subjects and student records like
basic information, contacts, and address. It will provide enrollment history for
every transaction for every student that will be managed skillfully without having
to worry that the single data is lost. The Online Enrollment System is carried out
the proposed system will focus on adding, and editing students’ records,
students’ grades, maintaining and managing table entries of users and user’s
logs; and monitoring the changes done by authorized users in the system.
Chapter II
This chapter presents the review of the related literature and studies and
the technical background of which will discuss the technicality of the project,
replace what we called “Paper Less” transaction and also it will make any
transaction easier and faster. Also it tends to lessen manpower and human
transaction.
(http://www.studymode.com/essays/Computerized-Enrollment-Thesis-
927388.html)
Record Keeping
According to Chifwepa (2009) records have a dual function. Not only do they
enable a school to have a clear picture of what is available and what is required,
but they also provide justification of certain needs. Furthermore, they serve to
extend the memory by which persons and/or organizations can pass their
the most crucial information is produced at the school level, the importance of
enough. (http://www.adeanet.org/adeaPortal)
In the study conducted by Adebowale and Osuji (2008) it investigated the record
data were analyzed using descriptive statistics. The findings showed that
although the teachers were familiar with some principles of record keeping they
were not proficient in most of the operational procedures and did not
of teaching and learning activities. Equipments that could be used for safe
programmers. (https://www4.nau.edu/cee/jep/journals.aspx?id=183)
(SIS) manages student records and information. A SIS may handle course
management and more. They can be used to run complex enrollment reports,
admissions, course schedules, grades and more. A SIS helps schools manage
operations. A SIS allows for the quick and accessible flow of information. By
can save time and have immediate access to a variety of student data. These
systems are needed for all parties involved in education – parents, children,
(http://schoolcomputing.wikia.com/wiki/Student_Information_Systems)
Synthesis
foundation in the development of an enrollment system for the School that will
minimize the time consumed and effort exerted by the staff in updating student
records and record keeping. The concepts also point to the features of the
present study such as the users’ module and database maintenance that will be
practices provide details and evidence that guide the researchers on how to
TECHNICAL BACKGROUND
university does not have an existing technology that is essential for fast and easy
For the implementation of the proposed system, the university needs to acquire
computer units, machines for printing results and set up Local Area Network
connectivity.
technology in processing data, record keeping, and in their enrollment system will
provide an effective means of processing information and record-keeping for the
university.
The proposed system shall be installed on the main server and may have
a backup server in case the main server malfunctions. The Microsoft Server 2003
Enterprise Edition will be used as the operating system for the server for running
configured in the main server and other computers to protect it from viruses. In
the development of the new software, the researchers will utilize the Modified
Waterfall Model.
Chapter III
OPERATIONAL FRAMEWORK
Materials
o Software
database management.
system.
o Hardware used
clinic.
o Data
The way that the clinic delivers their services is not much
manual.
Methods
next phase.
REQUIREMENTS
DESIGN
DEVELOPMENT
TESTING
IMPLEMENTATION
the system.
2. DESIGN
Design (SAD).
3. DEVELOPMENT
4. TESTING
After the development phase, the testing of the system will
5. IMPLEMENTATION
Planning
Modeling
After the gathering of data and identifying user needs through observation
Context Diagram
Courses
Managemen
t
Student Branches
Managemen Manageme
t nt
Computeriz
ed
Enrollment
System
Faculties Registration
Managemen Managemen
t t
Login
Managemen
t
Student Start
1 Payment
Information Record
Old/New
Login / Register
Official
Main Receipt
D1 3
Database
Fees and
Payment
Assessment 2
updates Cashier
Update
Assessment
Assessment
Reports
Administrator
System Flowchart
START
Student
Choose
Menu
A C E
EXIT