Point of Sales With Inventory System For Basic Dots Printing Services
Point of Sales With Inventory System For Basic Dots Printing Services
In Partial Fulfilment
of the Requirements for the Degree
Bachelor of Science in Information Technology
This capstone project proposal titled: Points of Sales with Inventory System prepared
and submitted by Airolle John S. De Vera, John Oliver P. Dela Cruz, Arvie Grace
Rada, and Basil Don R. Valencia, in partial fulfillment of the requirements for the
degree of Bachelor of Science in Information Technology, has been examined and is
recommended for acceptance and approval.
<Panelists' Given Name MI. Family Name> <Panelists' Given Name MI. Family Name>
Panel Member Panel Member
Noted:
<Capstone Project Coordinator's Given <Program Head's Given Name MI. Family
Name MI. Family Name> Name>
Capstone Project Coordinator Program Head
Page
Title Page i
Executive Summary ii
Approval Sheet iii
Acknowledgment iv
Table of Contents v
List of Figures vi
List of Tables vii
List of Notations viii
Introduction 1
Project Context
Purpose and Description of the Project
Objectives of the Study
Scope and Limitations of the Study
Review of Related Literature/Systems
Review of Related Literature
Related Studies and/or Systems
Synthesis
Technical Background
Overview of Current Technologies Used in the Current System
Calendar of Activities
Resources
Appendix
References
Resource Persons
Personal Technical Vitae (one page per member)
Project Context
This point of sales with inventory system can help the company to avoid
overstocking. When the company overstock, the fund will not back easy because
the cycle of the stock is a stop for unneeded items required time, space, and fund
which could have been used on more critical assets.
The computer is a useful technology in our society that makes our work easy to
wrap-up. Nowadays, computer technology continues to evolve and grow fast.
Then every business in our society started shifting from using the manual system
to an automated one that makes our work easier and faster.
Point of Sales system allows your business to accept payments from customers
and keep track of sales. It sounds simple enough, but the setup can work in
different ways, depending on whether you sell online, have a physical storefront,
or both. A point-of-sale system used to refer to the cash register at a store. Today,
modern POS systems are entirely digital, which means you can check out a
customer wherever you are. All you need is a POS app and an internet-enabled
device, like a tablet or phone (Kira Deutch, August 10, 2020).
Based on the information the proponents gathered from Mrs. Andrea Periña,
owner of the Basic Dots Printing Services, the common problem of the business is
the tracking of sales, expenses and the inventory. Mrs. Andrea Periña mentioned
In accord with this, the proponents came up with a plan to create a system point of
sale with inventory that will help the business to replenish all the stocks that is
needed and to monitor all the sales and expenses.
General Problem
How to design and develop a Point of Sales with Inventory System for Basic
Dots Printing Services?
Based on the interview with Mrs. Andrea Periña held last April 15, 2021, They
always compute their sales and manage their inventory. However there are days
that they were not able to manage and do their task due to overloading
workloads. The owner also mentioned due to workloads they always encounter
problems in tracking their sales, daily expenses, and managing their business
inventory.
Specific Problems
According to Mrs. Andrea Periña, their daily transactions exceed at least 200 daily
during the pandemic. But before the pandemic it was stated in the interview that
they mostly reach up to 400 – 500 transactions daily. She also stated that they are
having a problem sales because of so many transactions.
Accoring to Mrs. Andrea Periña, Basic Dots uses manual type of record keeping
in their inventory, which is either typing it in excel or writing it in paper one by
one. The beneficiary also stated that they count their inventory manual to keep it
updated and they only do it once every 3 days.
4. How to develop a module that monitors the stock level of the inventory?
Based on the interview, There are two people who counts their business stocks
once every 3 days to keep it updated in their records, however they forgot it
sometimes due to workloads.
5. How to develop a module that monitor where the stocks in the inventory
goes.
According to Mrs. Andrea Periña, they are having a problem monitoring what
comes out of their inventory because they can’t always monitor it in daily basis.
The purpose of the Point of Sales with Inventory system is to serve customers
efficiently. This study aims to help the staff/employees of Basic Dots Printing
Services to make their work faster and efficient by using the system where they
can monitor sales and the remaining products in the records where they can see in
the database. The system will provide a good service to the business like better
transaction process that brings bigger profit.
The features of the system will focus on: login/logout services, Point of Sales
module, inventory module, sales module, history module, and users module.
Log-in/Log-out Services, refers to one of the features of the proposed system that
will require authorized users to enter their user ID and password to be able to
access their user account
Point of Sales Module, this refers as one of the main features, it is the home
module of the proposed system that contains about the transaction processes. This
module focus on making the transactions with customers easy.
Inventory Module, this also refers as one of the main features in the proposed
system. This module contains the product price, product counts, low level stock
alerts, and products descriptions. This will help the beneficiary to easily organize
their inventory accurately.
Sales Module, it refers to one of the features of the system that generates daily,
weekly, and monthly sales. This module contains product sales and transaction
sales that generates reports.
History Module, refers to one of the features of the system where one can see also
the logs that’s been made. This module contains product logs on what comes in
and out of their inventory, Stock logs where they can monitor how many stock of
every products was sold, User log where the the beneficiary can see who access
the system and what changes in the inventory or what processes was made, and
Transaction log, that is about the daily transactions.
Users Module, this module contains users informations and registrations. This
allows users to register, log in, and log out.
General Objective
To design and develop a Point of Sales with Inventory System for Basic Dots
Printing Services.
Specific Objectives:
The proponents aim to develop a system that monitors daily transactions. This
will help the beneficiary to monitor their daily transactions to reduce time
consume in writing and computing on how many transactions was made daily.
The proponents aim to develop a system that generates sales and inventory
reports. This will help the beneficiary to change their manual way of generating
sales and inventory reports that is being done in excel or handwritten.
The proponents will use real time in develop a module of the system that
automatically update the records of the inventory whenever a transaction was
done. This module will help the staff and employees to reduce their workloads in
monitoring their inventory stocks.
5. To develop a module that monitor where the stocks in the inventory goes.
The proponents aim to develop a module of the system where it monitors where
the specific products or items in the inventory goes. This will help the beneficiary
about their worries were their stocks goes with them knowing.
The Point of Sales with Inventory system is focused on tracking the sales and
inventory of Basic Dots Printing Services. The business is located at 15B Casal
Bldg. Anonas Street Project 3, Quezon City, Philippines. Along the process, the
sales incurred by the said establishment will be updated automatically during
every transaction. The transaction and recording process will be made accurate,
fast and reliable due to the reduction of human error. The system will also provide
computerized searching of inquired products; it will generate accurate records in
the inventory, and it will also provide system security to protect the business in
the records.
The proposed system is intended only to Basic Dots Printing Services. This
proposed system is only available for desktop computers and not available to
mobile applications.
This chapter primarily present the different researchers and other literatures from
foreign and local reseachers, which have the significant bearings on the variables
included in the research. It focuses on the several aspects that will help in the
development of this study. The study is generally concentrating on the feasibility
of creating a Point of Sales with Inventory System for Basic Dots Printing
Services. The literatures of this study comes from different materials as PDF and
other existing thesis that are believed to be useful in the advancement of the study.
It will provide broader knowledge on understanding the flow of the system and
where the starting point should be.
Foreign Literature
A POS system enables a business owner to track inventory, whether they have one
store or three. The POS terminals at each location are tied into the accounting and
inventory systems of the business. That means you do not have to be on-site at
each store to see what is on the shelves.
The proponent’s system provides some help to beneficiaries to make the count of
stocks accurate. The article from business.com to help the proponents to develop a
system that give fast transaction for the beneficiaries, the proponents system does
not include the credit card reader (Fuscaldo, D. 2020).
Inventory control handles products that are already in stock at the warehouse and
plays a key role in supply chain management. Inventory control tools can
categorize products by type, location, and sku (or serial number), audit data,
generate reports in real-time and search, filter, and view products.
Inventory management features govern the data from other parts of the system,
like inventory control. That is not all; inventory management also handles
business processes that occur before the stock arrives at a warehouse and how the
inventory reaches other destinations. These features include tools for multi-
location warehouse management and integrations with other software
or enterprise resource planning (ERP) platforms (for example, generating
paperless invoices and purchase orders).
Various modules trigger inventory alerts that help reduce waste, optimize
inventory financials, and manage customer expectations. These features include
automated email or SMS messages that alert you to low inventory levels and
shipment and supply chain delays. Inventory alerts offer an added level of
operational control for sales forecasting, materials planning, shipping logistics
and supplier management.
The study of Anny Jenkins helps the proponents to be more accurate and efficient
in terms of database. The stocks depend in the inventory of the beneficiaries that
may help to know the items that needed (Jenkins, A. 2020).
The point-of-sale system must be able to generate a robust report on sales result.
It should be able to report hourly, daily, weekly, monthly, and yearly takings and
outgoings so that the merchants can easily understand the overall success of their
business.
The system allows the staff employee owner to know the sales report for each day,
weeks, monthly and yearly. It helps the beneficiaries to know if it still profitable
(Jain, A. 2019).
Local Literature
Points of sales systems are replacing the traditional cash registers for the better in
Philippines. The POS has redefined the level of efficiency and accuracy in the
sphere of sales. The system is designed to cater to a wide range of operations and
is customizable for any specific business. These systems have made the work at
the counter a whole lot easier and manageable. Administration and accounting are
the other two areas which have seen significant improvement with the installation
of this software. This article discusses the important of the point of sales software
in Philippines (Balagosa, J. 2020).
The study of Balagosa help the proponents in improving the proposed system to
make it more accurate and efficient in handling transacton and other business
operation in different areas.
The term Point-of-Sale (POS) may seem very technical, and it’s probably new to
those who work outside of retail. But in truth, the Point-of-Sale or Point-of-
Purchase system has been in practice for thousands of years already, when
humans first learned to barter goods. Strictly speaking, the POS refers to the time
and place in which a retail transaction, such as for a commodity or a consumer
good, is completed. The selling merchant will indicate the amount owed by the
customer, prepare an invoice, and dictate the mode of payment allowed. What was
originally a written system then evolved into the cash register—and today, the
humble cash register has transformed into a smarter version of itself, possessing
capacities such as customer relations management (CRM), inventory
management, and employee management, in addition to accounting. This gears
the whole POS system toward not only retail sales, but retail services in general.
As a representative of a small and fledgling business, you might have already
thought of upgrading your POS software system. Though your line of work offers
the freedom and fulfillment that may be lacking in the big corporate world, it also
comes with its fair share of difficulties. Competition can be very brutal among
small businesses, and even “hairline” errors can plunge a growing company into
debt and obscurity. This is why clinching every sale is crucial, as well as leaving a
good impression on your customers. As such, it’s high time to read this primer on
what a POS software system constitutes, how to go about choosing a reliable SAP
partner, and how an upgraded POS will spell out bigger things for your small
business (ANSI, February 12, 2019).
The proponents proposed system provides an accurate and fast transaction that
will help the beneficiaries save time and benefit more. The article of ANSI will
help the proponents in developing the parts of the proposed system for the
beneficiary to make it more convenient and more flexible for their business to
benefit more.
The Inventory System Software Advantages are Automate the Order to Delivery
Process, Manage Inventory in Real Time, and Adapt to Changing Business Needs.
The SAP Inventory Software enables you to streamline end to end operations. It
lets you serve customers faster and better and achieve profitable growth
(Fasttrack, 2020).
This study of Fasttrack will help the proponents in developing the features of the
proposed system in terms of inventory. In order for the proponents to develop a
more accurate and efficient system it will gather more data through different
sources to make the best of it.
Inventory control and its optimal solution is concerned with achieving a balance
between two opposing objective of this system the first objective is to minimize
the cost of holding inventory, the second objective is to maximizing service to the
customers. A company can minimize inventory cost by maintaining zero
inventories. However, customer service may suffer, and customers may decide to
take their needs elsewhere. This study aims to discuss solution techniques for the
EPQ model considering product quality and production process reliability. In this
paper, the production process is considered to be not 100% perfect. This system
helps the users to record all the sales and all the items in their company and can
also record the deliveries.
The similarities of this system to the proponent’s system are the inventory record
all the items and all the sales. The Proponents proposed system have a point of
sales system to record the items that uses to that service.
The objective of this study is to review the factors that influence the acceptance of
the points of sales technology, as the main systems used in the restaurants
environments. The restaurant industry will generate $783 billion in sales every
year and jobs and careers for one in 10 U.S workers. It is so, Food and Beverage
(F&B) industry needs to collect and process data in order to improve sales,
customer service and loyalty, and to make the operation more efficient to the
employees. This study uses Technology Acceptance Model (TAM) this model can
be extremely useful in the development of research of framework to determine
factors that influence the user’s acceptance to information systems. TAM
constructs to reflect the variety of user task environments. This study looks
difficult, but this has an important aspect like the positive relationship between the
users.
The Proponents system have an inventory and more focused in inventory to know
how the items of the company and always check that items is needed to restock
and when it became available.
The similarities of this studies to the proponent’s system are that flexible
inventory system that can manage to store all the data of the business and efficient
to the users.
Point of Sale System with Inventory for arm’s Food and Delicacies
Today’s generation, most of the business use a computer to manage the control
and monitoring aspects of their business, since doing it in a manual way, the data
processing could no longer meet the business demands in increasing the quality of
any volume of transactions. They are upgrading and seek for improvement for
Sales and inventory using barcode technology. The study covered the stocking in
and sticking out of the products, returned order items, managed inventory, and
generate sales report and monthly report. It also records supplier’s data and stored
customer’s data. The system provides official receipt after the transaction and
automatically updating the quantity when the product is sold. Only authorized
personnel are allowed to access the system. The main target of this study is aimed
for the customer to develop the process of monitoring the production of the
company.
The Proponents proposed a Sales and Inventory system but have no barcode. The
system checks the items of the business and to control the sales in the inventory.
The similarities of this system to the Proponent’s proposed system is the record of
the item that will be dispatch.
Synthesis
The literatures and studies and/or systems are related directly or indirectly to this
study because they provide information to the growth and interest in proposing an
administrative tool to develop a better sales and inventory system.
It can be seen in the related literature that there are several researchers for Point of
Sales improvement, inventory management, and related concepts on developing
point of sales and inventory system. These contracts are vital in formulation of the
concept of office automation or networking system.
This contains the discussions on the current trends and technologies to be used in
developing and implementing the proposed system.
Calendar of Activities
This should contain the detailed sequence of activities that the proponents will
undergo in completing the project. This should discuss the activities, purpose, or
objectives of each activity, persons involved and the resources needed in
chronological order of execution. In the succeeding paragraphs, there should be
no indentations, paragraphs are justified with left alignment. Delete this
highlighted section and replace it with your activities.
Have a Gantt chart of activities to summarize your activities. Use the chart
provided. This should contain a chart that specifies when each of the activities
listed is expected to start and end. The time unit should be in terms of weeks and
not actual dates. Fill in the provided Gantt chart by encoding the activities that
your group will do. Use blue and yellow alternately in highlighting the duration or
period of the activity. Use this introductory paragraph:
The Gantt chart presents the summary of activities. Listed are the activities and
opposite them are their duration or periods of execution.
Gantt Chart of Activities
MONTH
FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER
ACTIVITY
Data Gathering
Planning and Brainstorming
Looking for Beneficiary
Interview
Title
Project Context
Statement of the Problem
Purpose and Description
Objectives of the Study
Scope and Limitation
Review of Related Literature
Related Studies and/or Systems
Synthesis
Technical Background
Methodology
Hardware
Computer Units
Computer Specifications
Intel Dual Core or Higher Processor
512 MB to 1 GB Memory (Recommended)
80 GB, Hard Disk
Dual LAN Card
Standard Keyboard
Standard Mouse
AVR/UPS
Switch
Monitor
Printer
Local Area Network
Main/Master Computer
Software
Visual Basic
o The developers used this software to develop, design,
and screen forms as well as to build the database and server for the
Point of Sales with Inventory System for Basic Dots Printing
Services.
Microsoft SQL Server Management Studio 2018
o For database manipulation and storage of records.
Appendix
The following pages contain the references, resource person(s), and curriculum
vitae of the researchers. Resource persons are those who contributed to the
development of your research.
REFERENCES
Fasttrack (2020). SAP Inventory System Philippines. Retrieved from: SAP Inventory
System | Fasttrack Solutions Inc. (fasttrackph.com)
ANSI Information Systems, Inc. (February 12, 2019). Choosing the Right POS for Your
Small Business. Retrieved from: Choosing the Right POS for Your Small Business |
ANSI.ph
Jain, A. (2019). 7 Key Features to Look for in a POS System. Retrieved from:
https://www.netsuite.com/portal/resource/articles/inventory-management/inventory-
management-system-features.shtml?
fbclid=IwAR1GEfB62b5NpTL8Uxqp34qNwbBJeq0zgMZlk4zaOs2H_3NnBKh9kA
pevL8
Capstoneguide (May 30th, 2020). Sales & Inventory System Barcode. Retrieved from:
https://capstoneguide.com/sales-inventory-system-barcode-capstone-project-
document/
Agustin, L., & Mendoza, A. R. (December 2019). POINT OF SALE SYSTEM WITH
INVENTORY FOR ARM'S FOOD AND DELICACIES. Retrieved from:
https://www.researchgate.net/profile/Louie-
Agustin/publication/337707746_POINT_OF_SALE_SYSTEM_WITH_INVENTOR
Y_FOR_ARM
%27S_FOOD_AND_DELICACIES/links/5de653e2a6fdcc2837010d26/POINT-OF-
SALE-SYSTEM-WITH-INVENTORY-FOR-ARMS-FOOD-AND-
DELICACIES.pdf
Ahmed, A. A., Mahmoud, E. S., Hassan, M., & El-Sebaie, M. (April 2017). Optimization
of reliability-based model for production inventory system. Retrieved from:
https://www.researchgate.net/profile/Ahmed-Abdel-Aleem-
3/publication/316028131_Optimization_of_reliability_based_model_for_production
_inventory_system/links/58f26e09aca27289c216c095/Optimization-of-reliability-
based-model-for-production-inventory-system.pdf
Ramos, Y., & Castro, A. O. (February 20, 2017). Point of Sales Systems in Food and
Beverages Industry: Efficient Technology and Its User Acceptance. Retrieved from:
https://core.ac.uk/download/pdf/267832345.pdf
Nguyena. D. H., & Chen, H. (June 2019). An Effective approach for optimization of a
perishable inventory system with uncertainty in both demand and supply. Retrieved from:
https://www.researchgate.net/profile/Duc-Huy-
Nguyen/publication/342821403_An_effective_approach_for_optimization_of_a_peri
shable_inventory_system_with_uncertainty_in_both_demand_and_supply/links/5f2
a213d92851cd302dc07e0/An-effective-approach-for-optimization-of-a-perishable-
inventory-system-with-uncertainty-in-both-demand-and-supply.pdf
Rodriguez, R. L., Serrano, E. A., & Balan, A. K. D. (2017). Web-based Application for
relief and Casualty Monitoring and Early Warning System for Local Government Units in
the Philippines. Retrieved from: https://www.researchgate.net/profile/Ramon-Rodriguez-
7/publication/320663475_Anduyog_A_web-
based_application_for_relief_and_casualty_monitoring_and_early_warning_system_for_
local_government_units_in_the_Philippines/links/5fbf655e458515b797700360/Anduyog
-A-web-based-application-for-relief-and-casualty-monitoring-and-early-warning-system-
for-local-government-units-in-the-Philippines.pdf
RESOURCE PERSON
EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary month year
Vocational/Technical month year
High School month year
Elementary month year
AFFILIATIONS
Inclusive Dates Name of Organization Position
month year
month year
month year
month year
Listed in reverse chronological order (most recent first).
SKILLS
SKILLS Level of Date Acquired
Competency
month year
month year
month year
Curriculum Vitae of
John Oliver P. Dela Cruz
#15 Interior Anonas Street Project 3 Quezon City
[email protected]
09282483468
EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary month year
Vocational/Technical month year
High School month year
Elementary month year
AFFILIATIONS
Inclusive Dates Name of Organization Position
month year
month year
month year
month year
Listed in reverse chronological order (most recent first).
SKILLS
SKILLS Level of Date Acquired
Competency
month year
month year
month year
TRAININGS, SEMINARS, OR WORKSHOPS ATTENDED
Inclusiv Title of Training, Seminar, or Workshop
e Dates
month
year
month
year
month
year
month
year
Listed in reverse chronological order (most recent first).
Curriculum Vitae of
Arvie Grace Rada
<complete address>
<email address>
contact number either cellular phone or landline or both
EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary month year
Vocational/Technical month year
High School month year
Elementary month year
AFFILIATIONS
Inclusive Dates Name of Organization Position
month year
month year
month year
month year
Listed in reverse chronological order (most recent first).
SKILLS
SKILLS Level of Date Acquired
Competency
month year
month year
month year
Curriculum Vitae of
Basil Don R. Valencia
<complete address>
<email address>
contact number either cellular phone or landline or both
EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary month year
Vocational/Technical month year
High School month year
Elementary month year
AFFILIATIONS
Inclusive Dates Name of Organization Position
month year
month year
month year
month year
Listed in reverse chronological order (most recent first).
SKILLS
SKILLS Level of Date Acquired
Competency
month year
month year
month year