Quest Review Center - Police Organization and Administration 1
Quest Review Center - Police Organization and Administration 1
ORGANIZATION
- a group of persons working together for a common goal or objectives.
- a form of human association for the attainment of a goal or objective.
POLICE ORGANIZATION
A group of trained personnel in the field of public safety administration engaged in the achievement of
goals and objectives that promotes the maintenance of peace and order, protection of life and property,
enforcement of the laws and the prevention of crimes.
ORGANIZATIONAL STRUCTURE
the systematic arrangement of the relationship of the members, positions, departments and
functions or work of the organization.
ORGANIZATIONAL CHART
an illustration in the form of a chart which represents the organizational structure.
the mechanical means of depicting the organizational structure.
1. ACT 175 – entitled “An Act Providing for the Organization and Government of an Insular
Constabulary”, established on August 8, 1901.
CAPT. HENRY ALLEN – the first chief of the Philippine Constabulary in 1901
2. ACT 183 – enacted on July 13, 1901, created the Manila Police Department.
CAPT GEORGE CURRY
the first chief of police of the Manila Police Department in 1901.
3. R.A. 4864 – otherwise known as the Police Act of 1966, enacted on August 8, 1966; created the
Police Commission (POLCOM) as a supervisory agency to oversee the training and professionalization
of the local police forces under the Office of the President; later POLCOM was renamed into National
Police Commission (NAPOLCOM)
5. R.A. 6975 – otherwise known as the Department of the Interior and Local Government Act of
1990, enacted on December 13, 1990; reorganized the DILG and established the Philippine National
Police, Bureau of Fire Protection, Bureau of Jail Management and Penology and the Philippine Public
Safety College.
6. R.A. 8551 – otherwise known as the Philippine National Police Reform and Reorganization Act of
1998, enacted on February 25, 1998; this law amended certain provisions of RA 6975.
ORGANIZATION:
Composition:
-the Department proper
-existing bureaus and offices of the DLG
-the National Police Commission
-the Philippine Public Safety College (PPSC)
-Philippine National Police (PNP)
-Bureau of Fire Protection (BFP)
-Bureau of Jail Management and Penology (BJMP)
-the PPSC, PNP, BFP and BJMP were created under RA 6975.
-headed by the Secretary to be appointed by the President and who shall serve at the pleasure of the
President.
-the Secretary shall be assisted by two (2) Undersecretaries and three (3) Assistant Secretaries .
-Undersecretary for Local Government.
-Undersecretary for Peace and Order.
-No retired or resigned military officer or police official may be appointed as Secretary within one (1) year
from date of retirement or resignation.
-the Secretary is also the ex officio chairman of the National Police Commission.
COMPOSITION:
-consist of a Chairperson, four (4) regular Commissioners and the Chief of PNP as ex officio
member.
-shall serve a term of office of six (6) years without reappointment or extension.
-three of the regular commissioners shall come from civilian sector who are neither active nor former
members of the police or military.
NATIONAL IN SCOPE
- means that the PNP is a nationwide government organization whose jurisdiction covers the entire
breadth of the Philippine archipelago.
- all uniformed and non-uniformed personnel of the PNP are national government employees.
CIVILIAN IN CHARACTER
- means that that the PNP is not a part of the military, although it retains some military attributes such as
discipline.
Directorial Staff
1. Directorate for Personnel and Records Management;
DISTRICT OFFICES
NCRPO is divided into five (5) districts, each headed by a District Director:
1. Manila Police District (MPD) (formerly Western Police District)- Manila
2. Eastern Police District (EPD) – Marikina, Pasig, San Juan and Mandaluyong,
3. Northern Police District (NPD) – Caloocan, Malabon, Navotas, Valenzuela
4. Central Police District (CPD) – Quezon City
5. Southern Police District (SPD) – Pasay, Makati, Paranaque, Las Pinas, Muntinlupa, Taguig and
Pateros
GENERAL QUALIFICATIONS FOR APPOINTMENT TO THE PNP (RA 6975, as amended by RA 8551
and RA 9708)
1. A citizen of the Philippines;
2. A person of good moral conduct;
3. Must have passed the psychiatric/psychological, drug and physical tests to be administered by the
PNP or by any NAPOLCOM accredited government hospital for the purpose of determining physical and
mental health;
4. Must possess a formal baccalaureate degree from a recognized institution of learning;
5.Must be eligible in accordance with the standards set by the Commission;
6. Must not have been dishonorably discharged from military employment or dismissed for cause from
any civilian position in the Government;
7. Must not have been convicted by final judgment of an offense or crime involving moral turpitude;
8. Must be at least one meter and sixty-two centimeters (1.62 m) in height for male and one meter and
fifty-seven (1.57 m) for female;
9. Must weigh not more or less than five kilograms (5kgs) from the standard weight corresponding to his
or her height, age and sex; and
10. For a new applicant, must not be less than twenty-one (21) nor more than thirty (30) years of age
Pursuant to RA 9708, “…PNP members who are already in the service upon the effectivity of
Republic Act No. 8551 shall be given five (5) years to obtain the minimum educational qualification
preferably in law enforcement related courses, to be reckoned from the date of the effectivity of this
amendatory Act: Provided, furthermore, That for concerned PNP members rendering more than fifteen
(15) years of service and who have exhibited exemplary performance as determined by the Commission,
shall no longer be required to comply with the aforementioned minimum educational requirement.”
KINDS OF APPOINTMENT
PERMANENT – when an applicant possesses the upgraded general qualifications for appointment
in the PNP.
TEMPORARY – Any PNP personnel who is admitted due to the waiver of the educational or weight
requirements.
Any members who will fail to satisfy any of the waived requirements with the specified time
periods shall be dismissed from the service.
Pursuant to NAPOLCOM Memorandum Circular No. 2007-009, a newly recruited PO1 shall be
appointed in temporary status in twelve (12) months pending compliance with the Field Training
Program (FTP) involving actual experience and assignment in patrol, traffic and investigation.
I. Regular Promotion - promotion granted to police officers meeting the mandatory requirements for
promotion.
II. Special Promotion – promotion granted to police officers who have exhibited acts of conspicuous
courage and gallantry at the risk of his/her life above and beyond the call of duty.
Conspicuous courage is a courage that is clearly distinguished above others in the performance of
one’s duty.
Posthumous Award – in case an individual who distinguish himself dies before the granting of the
awards.
MODES OF ATTRITION
a) Attrition by attainment of Maximum Tenure in Position.
Maximum Tenure in Position refers to the maximum cumulative period for a PNP member to
hold a particular position level.
Position Maximum Tenure
Chief Four (4) years
Deputy Chief Four (4) years
Director of the Staff Services Four (4) years
Regional Directors Six (6) years
Provincial/City Directors Nine (9) years
b) Attrition by Relief – A PNP uniformed personnel who has been relieved for just cause and has not
been given an assignment within two (2) years after such relief shall be retired or separated.
c) Attrition by demotion in position or rank – Any PNP personnel, civilian or uniformed, who are
relieved and assigned to a position lower than what is established for his or her grade in the PNP staffing
pattern and who shall not be assigned to a position commensurate to his or her grade within EIGHTEEN
(18) MONTHS after such demotion shall be retired or separated.
d) Attrition by non-promotion – Any PNP personnel who has not been promoted for a continuous
period of TEN (10) YEARS shall be retired or separated
e) Attrition by other means - Any PNP member of officer with at least five (5) years of
accumulated active service shall be separated based on any of the following:
1. inefficiency based on poor performance during the last two (2) successive annual rating
periods;
Poor performance refers to the poor rating in the promulgated PNP Performance Evaluation Rating
System.
2. Inefficiency based on poor performance for three (3) cumulative annual rating periods;
3. Physical and/or mental incapacity to perform police functions and duties.
4. Failure to pass the required entrance examinations twice and/or finish the required career
course except for justifiable reasons;
5. refusal to take periodic PNP Physical Fitness Test without justifiable reason.
Physical Fitness Test refers to the method of evaluating the physical condition of PNP members in
terms of stamina, strength, speed and agility.
6. failure to take PNP Physical Fitness Test for four (4) consecutive periodic tests due to health
reasons;
7. failure to pass PNP Physical Fitness Test for Two (2) consecutive periodic tests or four (4)
cumulative periodic tests; or
8. non-compliance with the minimum qualification standards for the permanency or original
appointment.
RETIREMENT
- the separation of the police personnel from the service by reason of reaching the age of
retirement provided by law, or upon completion of certain number of years in active service. A PNP
uniformed personnel shall retire to the next higher rank for purposes of retirement pay.
KINDS OF RETIREMENT
a) Compulsory– for officer and non-officer, upon the attainment of age Fifty-Six (56). Provided, in case
of any officer with the rank of CSUPT, Director or Deputy Director General, the Commission may allow
his retention in the service for an unextendible of one (1) year.
b)Optional – upon accumulation of at least Twenty (20) years of satisfactory active service.
RETIREMENT BENEFITS
Monthly retirement pay shall be FIFTY PERCENT (50%) of the base pay in case of twenty years of
active service, increasing by TWO AND ONE-HALF PERCENT (2.5%) for every year of active service
rendered beyond twenty years.
Deployment - shall mean the orderly and organized physical movement of elements or units of the PNP
within the province, city or municipality for purposes of employment
DISCIPLINARY AUTHORITIES:
1)CHIEF OF POLICE - where the offense is punishable by withholding of privileges, restriction to
specified limits, suspension or forfeiture of salary, or any combination thereof, for a period not
exceeding fifteen (15) days
2) CITY/MUNICIPAL MAYORS - where the offense is punishable by withholding of privileges, restriction
to specified limits, suspension or forfeiture of salary, or any combination thereof, for a period not less
than Sixteen but not exceeding Thirty (30) Days.
INTERNAL DISCIPLINE – On dealing with minor offense involving internal discipline found to have
committed by any PNP members, the duly designated supervisors shall, after due notice and hearings,
exercise disciplinary powers as follows:
1)CHIEF OF POLICE - may impose the administrative punishment of admonition or reprimand;
restriction to specified limits; withholding of privileges; forfeiture of salary or suspension; or any
combination of the foregoing for a period not exceeding Fifteen (15) Days.
2)PROVINCIAL DIRECTORS - may impose the administrative punishment of admonition or reprimand;
restriction to specified limits; withholding of privileges; forfeiture of salary or suspension; or any
combination of the foregoing for a period not exceeding Thirty (30) Days.
3)REGIONAL DIRECTORS - may impose the administrative punishment of admonition or reprimand;
restriction to specified limits; withholding of privileges; forfeiture of salary or suspension; demotion; or any
combination of the foregoing for a period not exceeding Sixty (60) Days.
4)CHIEF OF THE PNP - shall have the power to impose the disciplinary punishment of dismissal from
the service; suspension or forfeiture of salary; demotion; or any combination of the foregoing for a
period not exceeding One Hundred Eighty (180) Days.
MINOR OFFENSE - shall refer to an act or omission not involving moral turpitude but affecting the
internal discipline of the PNP, and shall include but not be limited to:
-simple misconduct or negligence
-insubordination
-frequent absences or tardiness
-habitual drunkenness
-gambling prohibited by law
ORGANIZATION OF IAS
-headed by the INSPECTOR GENERAL who is a CIVILIAN and appointed by the President upon the
recommendation of the Director General (Chief, PNP)
-the Inspector General shall be assisted by a Deputy Inspector General
-there shall be national, regional and provincial offices
-the national office shall be headed by the Inspector General, the regional offices by a Director, and the
provincial offices by a Superintendent
COMPOSITION OF PLEB
composed of five (5) members who shall be as follows:
-any member of the sangguniang panlungsod/bayan.
-any barangay chairman of the locality concerned.
-three other members to be chosen by the local peace and order council from among the
members of the community.
-for the three other members, the following conditions must be met:
-one must be a woman
-one must be a lawyer, or a college graduate, or the principal of an elementary school in the q
locality
-the CHAIRMAN of the PLEB shall be elected from among its members
-the term of office of the members of the PLEB is THREE (3) YEARS
ADMINISTRATIVE PENALTIES
1. Withholding of privileges
2. Restriction to specified limits
3. Restrictive custody
4. Forfeiture of salary
5. Suspension
6. Any combination of the penalties above (1 to 5)
7. One (1) rank demotion
8. Dismissal from the service
POLICE PLANNING
PLANNING
- the determination in advance of how the objectives of the organization will be attained; involves the
determination of a course of action to take in performing a particular function or activity
- a management function concerned with visualizing future situation, making estimates concerning them,
identifying issues, needs and potential danger points, analyzing and evaluating the alternative ways and
means of reaching desired goals according to a certain schedule, estimating the necessary funds and
resources to do the work and initiating action in time to prepare what may be needed to cope with
changing conditions and contingent events
TYPES OF PLANS
PROCEDURAL PLAN OR POLICY PLANS
-deal with procedures that have been outlined and officially adopted by all members of the unit under
specified circumstances
-guidelines for actions to be taken.
It includes all STANDARD OPERATING PROCEDURES (SOP)
POLICY
-general plan of action that serves as a guide in the operation of the organization or unit
-codes of procedures
EXTRA-DEPARTMENTAL PLANS
-those which require actions or assistance from persons or agencies outside of the department
-involve coordination with other agencies
-examples are: exchange of information on wanted persons, known drug syndicates, known
organized crime groups, stolen vehicles, etc