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Ford Vac-Status Team Member QA FINAL
Ford Vac-Status Team Member QA FINAL
Why are most Ford U.S. salaried employees now being required to be vaccinated?
The science and data tell us the vaccines offer critical protection against COVID-19 and its variants and keep
our global team safe. Additionally, Ford is a federal contractor, and so must comply with the vaccination
mandate for federal contractors announced in September Federal Register: Ensuring Adequate COVID
Safety Protocols for Federal Contractors. The majority of our salaried employees have some direct or
indirect linkage to federal contracts. Regardless, Ford has made the decision to require vaccination for almost
all of our salaried employees, regardless of whether they are covered under the federal contractor
requirements.
Which Ford employees are now being required to be fully vaccinated by December 8, 2021?
Salaried, non-represented employees at all U.S. locations, including remote workers (with the exception of
site-dependent employees of manufacturing plant facilities and parts depots, and all Ford Motor Credit
employees), are now being required to be fully vaccinated by December 8. 2021.
Why are current employees at manufacturing facilities, parts depots, and Ford Motor Credit not yet
required to be vaccinated by December 8, 2021?
Manufacturing facilities and depots are specific exclusions due to having product-based federal contracts
under the federal contractor guidelines.
Guidelines around the vaccination mandate are complex and we continue to carefully evaluate the federal
orders, including the pending details from the OSHA Emergency Temporary Standard, as we develop our
policies for additional employee groups, including Ford Motor Credit. When this federal standard is
published, we will review its requirements and provide more information.
Can U.S. employers legally require their employees to get vaccinated against COVID-19?
Yes. The U.S. Equal Employment Opportunity Commission allows employers to mandate vaccinations for
employees, to protect the safety and well-being of the workforce.
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Why aren’t we allowing U.S. salaried employees to be tested regularly as an alternative to vaccination?
Ford’s policy for U.S. salaried employees aligns with federal contractor guidelines, under which testing is not
available as a routine alternative to vaccination.
At other locations, visitors will continue to be required to wear a face mask and complete the daily self-
certification survey, which includes an optional question on vaccination status.
Are agency and purchased service resources now being required to be vaccinated?
We will be communicating vaccination requirements to our agency and purchased service suppliers in the
coming weeks.
Will all salaried new hires be required to be vaccinated, regardless of work location?
Yes. Associated processes and communications are under development.
I’m normally assigned to work remotely but will be going on-site to a plant for a few weeks. Am I required
to be fully vaccinated?
Yes. The vaccination requirement is based on your normal assigned work location.
I have no intention of being vaccinated or am not able to be vaccinated. What are my options?
Salaried employees who have indicated that they are not fully vaccinated (or did not report their vaccination
status and are assumed to be not vaccinated) will be receiving additional communications about next steps.
For those who are not able to be vaccinated, this could include instructions for submitting a request for
medical or religious accommodation.
What is the deadline for submitting an accommodation request and when will I be notified if it’s been
approved?
While accommodation requests can be submitted at any time, current employees who are required to be
vaccinated by December 8 should submit their requests by November 17, 2021 to ensure that their request
can be reviewed and dispositioned as soon as possible.
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What are the criteria by which my accommodation request will be reviewed?
All accommodation requests are reviewed on a case-by-case basis in accordance with applicable laws and
EEOC guidelines.
Why is Ford requiring U.S. employees, agency resources and purchased service resources to report their
vaccination status? How will the data be used?
Employee vaccination data will aid our efforts to comply with the federal contractor vaccination guidelines
and the forthcoming OSHA vaccination requirements for large employers. It will also help Ford assess the
overall vaccination level of our employee population in order to determine appropriate measures to support
employee safety.
Can I just show my proof of vaccination status instead of uploading it to the portal?
No. The size of the workforce is too large and the timeline is too short for the Company to manage multiple
processes. The portal has been set up to expedite the process.
Will Ford accept proof of COVID-19 antibodies (due to prior infection) as proof of vaccination in the
vaccination reporting portal?
No.
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How should I report my current vaccination status if I’ve only had one of the two required doses?
If you are partially vaccinated right now (you have only received one dose of a two-dose regimen, or you
have received both doses, but it has been less than 14 days since your last dose), you should answer “No” to
the question “Are you fully vaccinated?” and retain the confirmation email you receive.
After it has been 14 days since your last dose, you should click “edit” in your confirmation email to return to
the online portal, change your response, and add your vaccination details.
Can I change my status in the portal if I get vaccinated after the reporting due date?
Yes, if your vaccination status changes, you can return to the online portal to update your information.
How should I answer the “Are you fully vaccinated” question in the portal if I am considered fully
vaccinated in my home country (outside the U.S.)?
Answer “Yes” to the question on the vaccination reporting portal and report your specific manufacturers and
dates of vaccination as you received them. You will be contacted if additional information is required.
I am a U.S. agency or purchased service team member and the vaccination reporting portal did not ask for
details of my vaccination; it only asked “yes” or “no”. Is that correct?
Yes. The vaccination status reporting portal does not request or collect vaccination details, such as dates of
vaccination or images of the vaccination card, from agency or purchased service resources. Vaccination
details for agency and purchased service team members are managed by their employers.
I was an agency resource, but now have converted to Ford full time. I already reported my status in the
vaccination portal as an agency resource. Do I have to report my status again?
Yes; you will need to access the vaccination.ford.com portal and indicate that you are a salaried employee, so
that you can provide the additional details (vaccine dates and manufacturers, and an image of your
vaccination card) requested of Ford employees.
I was vaccinated, but do not have my proof of vaccination. What should I do?
Contact your vaccine provider for a replacement card. In some locations, state or local authorities may also
have record of your vaccination and can reissue a card to you. You should still submit your vaccination status
through the portal; on the screen where it asks you to upload your card, click the “click here” link to access
an attestation screen. You will need to return to the portal and upload the proof of vaccination when you
receive it.
What should I do if I get the message "SecurID locked" when trying to report my status in the portal?
Contact the IT Help Desk.
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Who's Required to Report Their Vaccination Status
Will fully remote workers be permitted to opt out of vaccination reporting requirements?
No. Vaccination status must be reported, regardless of your work location.
Do I still need to report my vaccination status in the portal if I submitted (or intend to submit) an
accommodation request for exemption from any potential vaccination requirement?
Yes.
Does the vaccine reporting requirement apply to Ford's U.S. hourly workforce? If not, will the requirement
be expanded to include them?
U.S. hourly employees' conditions of employment are governed by collective bargaining agreements. At this
time, hourly employees are not required to report their vaccination status. The application of this
requirement to these populations is currently being reviewed and discussed with union leadership.
We strongly encourage all employees to report their status. Understanding the current vaccination status of
our entire population allows our medical team to assess safety protocols for locations and informs the
implementation of the federal contractor vaccination guidelines and the forthcoming OSHA vaccination
requirements for large employers.
Do I still need to report my vaccination status in the vaccination reporting portal if my employment will
soon be ending (e.g., separating under the VSSP, retiring, voluntarily resigning, etc.)?
Yes, you are still required to report your status. The Company is conducting the data collection to help inform
our strategy to comply with the federal contractor vaccination guidelines and the forthcoming OSHA
vaccination requirements for large employers. Since your employment status is active you are included in the
data set being used for this analysis.
Do I need to report my vaccination status if I am a Canadian commuter or ISE who works in the U.S.?
Yes.
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Privacy
Business travelers may be required to provide documentation of vaccination to entities including hotels,
immigration officials, airline carriers, and VISA-issuing authorities.
Isn’t this an invasion of my privacy for the Company to collect this information?
No. We recognize that this is a sensitive topic. However, Ford is collecting individual vaccination status as an
initial step towards compliance with the federal contractor vaccination guidelines and the forthcoming OSHA
vaccination requirements for large employers. It will also help us assess the overall vaccination level of our
team in order to determine appropriate measures to support employee safety. Team members’ personal
information will be stored and used in accordance with our Coronavirus Response Personnel Privacy Policy.
What other information can we expect the Company to request in the future?
At this time, no additional information is being collected. Ford is committed to complying with all federal,
state and local requirements. You will be notified if additional information must be collected to comply with
future requirements.
We strongly encourage all employees to report their status. Understanding the current vaccination status of
our entire population allows our medical team to assess safety protocols for locations and will help inform
our efforts to comply with the federal contractor vaccination guidelines and the forthcoming OSHA
vaccination requirements for large employers.
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Additional Resources
Where can I read more about the U.S. Executive Order underlying this request?
Official links to government sites are located below.
President Biden's COVID-19 Plan | The White House “Building on the President’s announcement in July to
strengthen safety requirements for unvaccinated federal workers, the President has signed an Executive
Order to take those actions a step further and require all federal executive branch workers to be vaccinated.
The President also signed an Executive Order directing that this standard be extended to employees of
contractors that do business with the federal government.”
Guidance for Federal Contractors and Subcontractors (saferfederalworkforce.gov)
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