Shindai Field Report
Shindai Field Report
2021
ACCOUNTANCY
TRAINING DURATION;2021
ACADEMIC SUPERVISOR:
DECLARATION
I DOTO N SHINDAI. Undertaking Bachelor of Business administration in accounting. I
declare that this field report is the result of my own practical training which I understood at
August 2021 to 29 September 2021. Frankly I declare that this report is my own work and that
is has not been presented at any other higher learning institution for a similar or any other
academic award.
SIGNATURE……………………
DATE: …………………………………….
i
CERTIFICATION
The undersigned certifies that has read and hereby recommends for the acceptance by Stella
Maris Mtwara University College”. In partial fulfillment of the requirement for award of
SIGNATURE………………………
DATE: …………………………………….
ii
ACKNOWLEDGEMENT
Accomplish of this field report was the result of combining efforts from different supporter as
follows.
Firstly, I would like thanks Almighty God for the charitable time and strength, aptitude and
persistence for magnificently completing my field attachment and this report. I could have
done nothing if it was not for his willpower and helped in attainment of different activities at
Secondly, I wish to acknowledge certain individuals and organizations for their contribution
towards the production of this field attachment report.I would like to thank my uncle
Mihambo mbeshi and my lovely father Shindai Masunga with sincere gratitude for their
absolute support on everything in terms of financial assistance. I would also to like to take
opportunity to acknowledge the help provided to me Mr. samweli nzunda for providing me
with necessary materials and guidance to the completion of this report. I would also like to
thank Mrs.sephonia Mgimba and brother Jonas mbwilo for the respectable help me provided
in fetching some information of this report. I wish to humbly acknowledge with sincere, my
supervisor Mr. Joseph Ndimila and other employees Mrs.Sephonia Mgimba, Mrs. Tumaini
Gonzo and Jonas Mbwilo for their good direction which helped in attempting different
Finally, I would like to thank my instructors at Stella Maris including Dr. Batho, Mr. Mabula,
other instructors and my fellow colleagues including those students who were working
together in Mbarali district council: Justine Ngao, yusuph Malemi, David Mvungi and
isayaNkone ,together with my fellow statistics students for their moral support that made
iii
iv
ABSTRACT
This field is explaining all in detail about the activities I have done during the field practical at
In generally this field report explain some of duties which I have been assigned by my field
By fact the duties assigned is related to the principal, acts and regulation the guide the field of
Statistics. During whole period of my field attachment it has been to learn practically what the
information.
Chapter one in this report is explain the introduction and historical background, mission and
Chapter two of this report explains actual work/training done, department and duties
undertaken, professional experience and skills acquired, problems facing students encountered
Chapter three of this field report presents theoretical implications and output based on
Chapter four in this field report is explain problem encountered the organization and last
chapter present conclusion and recommendation from witness to the field area.
v
TABLE OF CONTENT
ACKNOWLEDGEMENT...........................................................................................................2
LIST OF ABBREVIATION........................................................................................................4
TABLE OF CONTENT..............................................................................................................5
CHAPTER ONE.........................................................................................................................6
1.0 INTRODUCTION.............................................................................................................6
1.2 MBARALI DISTRICT COUNCIL....................................................................................6
1.3 LOCATION......................................................................................................................6
1.4 RESIDENTS.....................................................................................................................6
1.5 THE CORE FUNCTIONS OF THE DISTRICT ................................................................7
1.5 SERVICE PROVIDED BY MBARALI DISTRICT COUNCIL ........................................ 7
1.6 ORGANIZATION STRUCTURE OF MBARALI DISTRICT ............................................8
CHAPTER TWO ........................................................................................................................9
2.0 WORKDONE AND LESSON LEARNT.............................................................................9
2.1 INTRODUCTION..............................................................................................................9
2.1 DUTIES PERFORMED .....................................................................................................9
2.2 THE KNOWLEDGE AND SKILLS GAINED ..................................................................11
2.3 CHALLENGES FACED ..................................................................................................11
CHAPTER THREE....................................................................................................................13
3.0 ANALYSIS .....................................................................................................................13
3.1 NEW THINGS LEARNED...............................................................................................13
3.2 THE GAINING FROM THE FIELD LESSON .................................................................13
3.3 GAPS BETWEEN THEORY AND PRACTICE................................................................14
3.4 IMPROVE GAPS IN THE PLACEMENT PROCESS........................................................14
3.5 THE STRENGTH AND WEAKNESS OF PRACTICAL ...................................................15
3.5.1 STRENGTH OF PRACTICAL TRAINING....................................................................15
3.5.2 WEAKNESSES OF PRACTICAL TRAINING...............................................................15
CHAPTER FOUR.....................................................................................................................17
CONCLUSION AND RECOMENDATIONS ...........................................................................17
3.0 INTRODUCTION.............................................................................................................17
3.1 CONCLUSION ................................................................................................................17
3.2 RECOMMENDATIONS ..................................................................................................17
REFERENCE........................................................................................................................... 18
vi
vii
viii
LIST OF TABLES
ix
LIST OF FIGURES
x
LIST OF ABBREVIATION
xi
CHAPTER ONE
1.0 INTRODUCTION
My practical training was taken place at finance department in section of expenditure EPICOR
and section of revenue at Mbarali district council at Mbeya region. During my field training
revenue within the council. The purpose of training is to fulfill STEMMUCO syllabus and get
payment voucher and to records POS and other books of the council that are sold to the agent
Mbarali district is the among of the five districts and seven councils that make up the Mbeya
Region. This district was established was established on July 7,2000 in accordance with
section 8 and 9 of the local Government Act of 1982 and received a certificate signed on June
5,2003
Mbarali district it is bordered to the north by Iringa region and the east by
Njombe region. To the south the district is bordered by Mbeya rural district and to the west by
Chunya district
According to the 2018 Tanzania National census projection, the population of Mbarali district
more than 350000.Before the expansion of the Ruaha national parks in 2008, Mbarali district
Mbarali district is the famous area for rice farming. The district is home to Kapunga rice
1
1.2.1 Location of Mbarali district council.
Mbarali district is between 33.40 and 35.40 degrees’ longitude towards the East ,7.14 degrees
and 9.25 degrees south of the equator. In the North East, it borders Iringa Rural District, On
the East side it borders Njombe District, On the south side it borders Mbeya District and in the
Residents
Locals are especially Sangu, Wabena, Wahehe, Wanji, Safwa and Nyakyusa Residents of the
occupied territories with villages cut 15 101. The majority (over 90%) maintain their living
through farming, especially the cultivation of beans, rice and beans. This area was the
epicenter of Tanzania cashew cultivation of about 35,000 hectares was used for this crop but
Mbarali District Council vision is a broad statement of what it wants to be in the future and
reflects the goal it hopes to achieve. The mission statement describes why the council exists
and what it does. It describes the institutional core business and articulates the direction scope
of its work. Core values describe how the council intends to operate. They are guidelines that
frame the day to day decision, attitudes and conduct as well as its strategies and policies. They
permeate everything which the council does at the organizational and individual levels. The
core values are important for attaining the desired services improvements. In a changing world
2
1.3.1 Mission of the organization
The mission statement of Mbarali District is “To provide accessible quality social- economic
services to its community through effective and efficient use of resources and good
The vision of Mbarali District is to be “capable and efficient local Government Authority to
The council will provide services to its customers and the general public while observing the
i. Equity
ii. Efficiency and Effectiveness
iii. Teamwork
iv. Accountability and Responsibility
v. Integrity
vi. Customer care
vii. Transparency
viii. Respect of law
(a) Integrated development planning for the district as a whole, including a framework for
integrated development plans of all municipalities in the area of the district municipality.
(c) Bulk supply of electricity, which includes for the purposes of such supply, the
transmission, distribution and, where applicable, the generation of electricity.
3
(e) Municipal roads which form an integral part of a road transport system for the area of the
district municipality as a whole.
identifies each job, its function and where it reports to within organization. Its typically
organization. Organization structure determines how the roles, power and responsibilities are
assigned, controlled and coordinated and how information flows between the different levels
of management.
MDC organization structure is not complex structure. It is functional type structure with all
Due to the nature of the organization and the functions of its departments the structure has
described some person and groups in the organization who have the power of making decision
4
Issuing of District license.
The district have been given the power or authority to provide District license to people who
are starting their District for legality of District conduction at Mbarali a district example
bodaboda District registration, entrepreneurs, and all other District like shops, meal machines,
salon, mamantilies and stationaries
Education service
At the district there are many numbers of people living there so the district management were
planed different and many schools and they have plane to established different schools at their
ward depend on the number of people that are goes up every day.
As the head policy of preserving environment the district have keep more power to make sure
that as the day assigned as environmental cleanness all peoples at Mbarali district to engage
compatible to make the environment looking clear to where they live and where they make
their District in different of order be sued.
5
Figure 1. Organization Structure of Mbarali district council
FULL COUNCIL
|
ADMINI PLANNI HEALT FINAN PRIMAR SECON WATER AGRICULT LIVESTOC LAND, COMMUN WORKS SANITA
STRATI NG H CE Y DARY URE, AND NATURAL ITY TION
ON AND STATICS &TRAD EDUCATI EDUCAT IRRIGATIO FISHERIES RESOURCE DEVELOP AND
HUMAN E ON ION N AND S AND MENT ENVIRO
REOUCE &FOLO SPORTS COOPERA ENVIRON AND MENT
S W UPS & TIVE MENT SOCIAL
CULTUR WELFARE
ERE
6
1.6 Number of Employees.
In order for an organization to meet its objectives, the right number of employees with right
skills and experience must be in place at a right time. The organization with qualified and
right number of labor force faces little or no problems which may occur to the organization as
Mbarali district council has a total of 2527staff members. Demand is 2971 employees so there
information pertains to the weather and climate. In this regards, the organizations dealt with
weather forecasting to the regional, zonal and country level by using modern technology
1.9Assigned Task
7
1.10 GENERAL OBJECTIVES OF THE MBARALI DISTRICT COUNCIL
patient enrolled by ARVs and to improve education access on HIV/AIDS and disseminate
Indicators of corruption that identified by the council are number of complaints received,
number of corruption cases and compliance to laws and regulation. The strategy taken to
19 secondary schools so as to provide education about the effects of corruption that hinder
3.To improve access, quality and social services delivery. The performance indicators
identified in 2018/2019 are pass rate in examinations, number of students enrolled in schools,
number of pregnant women attended health delivery services. The specific intervention is to
improvement
4. To increase quantity and quality of social services and infrastructures. The performed
indicators are number of improved water resources facilities, number of schools with
improved toilet facilities, number of agricultural and market infrastructures. The target that
made by mbarali district council to improve quality of social services are education learning
8
and teaching facilities that improved in 2018, 37 health facilities services , extension services
to wards improved by June 2018. The specific interventions will be to conduct supervision of
governance are customer satisfaction levels, number of statutory and advisory meeting
convened, status of audit reports, own source revenue collection and own source revenue
6.To improve social welfare, gender and community empowerment. Mbarali district council
aims to social and community empowerment through identified different performed indicators
like number of identified vulnerable groups, number of economic women and youth groups
malnutrition. The specific interventions are to mobilize the community on early childhood
care and to conduct follow up of children abuse cases proceedings and advocacy on gender
based violence
7.To manage natural resources and environment management. The performed indicators
identified by Mbarali District council are number of village with land use plans, Area of
wetland and natural forest conserved, number of tree planted and survival percentage rate,
number of water catchment area conserved, number of modern bee hives, number of bee
keeping groups, number of land conflicts reported. The specific interventions are to control
urban development, resolving land conflicts in urban and rural areas and sensation on land law
9
8.To improve emergency and disasters management. Performance indicators are response time
management plan and budget in place. The targets make to improve emergence and disasters
improved by June 2020. Responsibility are human resource and administration, health and
agriculture departments
9.To participate in activities dealing with meteorology under Regional Organizations e.g.
Southern African Development Community (SADC) and East African Co-operation (EAC);
10.To publish weather and climatological summaries, bulletins and other interpreted products
11.To collect fees and charges for data, products and services rendered; and
12.To carry out any other function as the Minister may direct.
10
CHAPTER TWO
2.0 WORKDONE AND LESSON LEARNT
. 2.1 INTRODUCTION
In this chapter the activities performed and what really found when matching the theoretical
knowledge with the practical situations during the practical vacation at Mbarali District are
explained in brief including challenges faced and what generally gained in the period
During my practical training at Mbarali District as the student I performed the following
duties.
bank transaction and records in the books. The reconciliation is done for both
11
Below are some of the things I learned from training
Working in teams yields higher and better results than working individually.
It is important understanding the strength and weakness of your fellow workers and
team members so as to properly allocate work to best personnel respect to work to be
performed for better results.
I learnt to use some computer application such as Microsoft Excel and some
application in Microsoft words
I learnt how the deal with variety of personnel and how they provide responses to
questions asked.
I learnt on how to budget and use my time in relation the tasks I perform and
completion of the task within required time limits.
problems. There are problems which hindered the smooth work of field work to the trainee in
Tanzania Meteorological agent. During the placement at the organization, the challenges faced
12
There were times customers with complaints faced me and even abused me without knowing
that I was just a student .most of these complaints came physical visits and telling me why I
MDC had a good and well organized registry room but the only problem was the
misplacement of files due to human errors. Because I was still new when I went back without
a file they never trust me and they also went back to search for the same file and they would
not find it that’s when they believed. This was embarrassing me that I’m not competent to the
Lack of enough computers and other facilities like scanners and printers
Due to the introduction of new system of government payment MUSE all activities are done
through electronic devices like computers, scanners and printers but MDC never had enough
computers specific for field students this made our operation of duties to be slow and a case of
any assignment one had and the other had to wait for the first to accomplish his duty for him
This was the major problem faced in executing my duties that was assigned by me. All the
tasks assigned by the my field supervisor involves application of network system, sometimes
the system slowed down most of the time and sometimes cut off completely for the whole day
and it mostly happened when we were uploading and retrieving data from the system and
always cause customers complaints and queuing due to the delaying of making payment to
them.
13
First challenge was the result of the desire to work on modern system for the sake of
knowledge on how to do it. This consumes for time of the field attachment and it cause tasks
The second challenge face is lack of facilities such as computer and other working instruments
like printers and scanners which makes the tasks given to be difficult that cause increase of
The other problem is delay of getting required information when needed. And also shortage of
knowledge to workers concerning their organization historical back ground. Many workers in
the organization are committed to their work but have no any idea about when the company
was established as well as the changes that have been happen in the company.
Moreover, there is a problem of funds whereby this has created a great hindrance to the field
accessibility. This is due to the lack of fund to meet daily consumption during the field study.
The organization put a budget for field training and provided with important requirement such
as food, drinking water and transportation for some days. where necessary with the aim of
The organization provided good supervision to the trainee to work effective and efficiency in
the organization so as to reduce mistakes, the TMA Manager and other employee helps us on
14
how data are being observed and filled them to TMA slip and how to fill them in the computer
Motivation; the organization use to motivate trainee in order to increase performance of doing
We volunteers our own money for transporting in different area due to the lack of transport
facilities. We used one thousand per day for transport .and this is done frequently until we
15
CHAPTER THREE
THEORETICAL IMPLICATION
3.0 Introduction
In this chapter I will explain the theories learnt In class and what is really happening in the
market I will describe the lessoned learnt and review how the experience has affect the carrier
and the skills that I may be lacking.
In my practical training I learnt a lot of things but some I learnt them directly and some
indirectly. Most of them I learnt them directly. On my first day at my field work I was
introduced to the members in the office and hence I learnt that through cooperation of the
members at the office makes the work simple and easy to do
practical report was important to the trainee as it provides practical skills to the trainee
4.2 Relations between theories learnt in the class and what is happening in the class.
4.2.1
I was also taught on how to handle the customer and what exactly the language is needed to be
used. I also learnt it though I didn’t stay for long in that post of customer services. And hence
I was taken to the finance department where I practice accounting in full. However from the
analysis it shows that the specialization comes after the activity has been practiced and well
understood from the reading of books or through lectures .Unfortunately what have been
studied in the class are exactly what is happening or are exactly what have been doing in my
field work.
16
4.2.2
In the class I was taught bank reconciliation statement manually where by the procedures were
the same as first you tick what is in the bank statement and the cash book if any item that
related to the cash book is omitted then I was taught to prepare the updated cashbook and that
4.2.3
On the other hand in class a lecturer have been insisting that we should learned to keep
field work I learned to keep records manually by printing the concerned document to the files
where by each file has its own document like reconciliation file, customer certificate file and
many other
It enables students to meet different challenges in their carrier when working with
people of different levels of education and how to execute them by following rules of
employment. When in the organization there are young people having various
qualifications and responsibilities, most of them being fresh graduates from other
universities and they were successful in their careers. This is a motivation to plan for
17
Practical training program is an essential tool in widening students’ skills and
Understanding in what they have been taught theoretically in class. It enables students
programs.
than only the understanding within the carrier. For example widening knowledge on
Information Technology and its application to various sectors, while in class it’s not
During practical training there are number of problems that were faced but below somewhere
Financial difficulties, the field attachment was costly activity, it need a lot of funds to
assist for transport, stationeries and meal allowance. And the loans we get are not
enough at all.
Limited time, the period of two month is very limited since some organization are so
big so it is not easy for an intern to fully learn about different operations in such
limited time. This program is very important to the student therefore it needs a lot of
Little attention to interns since most of the staffs claims to be busy with their duties
18
Work schedule, in a sense that there is no series of what to do and when. This occurred
19
CHAPTER FOUR
CONCLUSION AND RECOMMENDATION
5.0 Introduction
In this chapter addresses on conclusion and recommendations on what was meant during field
5.1 Conclusion
A practical training experience is very important for bridging theory and practice. Practical
training that lasted for two months was an opportunity for putting into practice all skills
obtained during classes. This has helping in shaping my professional towards development of
works experience are things offered during my training at Mbarali district council in Mbeya
region is also attributed by the support received from the MDC staffs which includes the
challenging works they assigned .As practical training is part of the institute curriculum under
the faculty of business administration, it was itself important and compulsory for the course.
Career development is a necessity for any student. MDC was a good place in advancing my
career since I have learned a lot of thing that was new to me. Networking, exposure and work
experience from MDC have all contributed in upgrading the most professional qualifications.
20
5.2 Recommendations
My recommendation will be in three categories that are to the company or organization itself,
I would also like to recommend to the university of STELLA MARRIS MTWARA that the
time for a fieldwork is very small because there are a lot of activities a student needs to
practice during the fieldwork but we cannot do all that due to the time of not being with us and
I would like to recommend university to provide time at least two weeks to student for good
4.3.1 to STEMMUCO
I would like to recommend that the organization should increase the number of students who
have or needs to have field work so as the organization gains fresh idea from fresh student. In
addition I would like the organization to provide the friendly environment for field work for
students that means students should at least be comfortable during the practical work like
Moreover I would like the organization to provide some kind of motivation to student the
motivation can be in monetary form or non-monetary for example the certificate of being a
smarted student during the field work and also bus fare during the field work.
4.3.3 to student
I would also want to recommend to my fellow students that during the practical work we
should work really hard despite the fact that we earn nothing out of it. In addition is that once
we go for a field work we should at least tried to share what we have learnt in the class and
21
what does the market real wants from us to acquire as a knowledge and to done well our field
REFERENCES
Student logbook
22
APPENDICIES
APPENDIX I
FIELD ATTACHMENT LOG BOOK
23