U.S.

Vaccination Guidelines Q&A

Updated January 20, 2022
U.S. Vaccination Requirements and Exemptions
Are all Ford U.S. employees now required to get vaccinated?
Effective November 10, 2021, the majority of salaried, non-represented Ford employees in the U.S. were
required to be vaccinated or seek a religious or medical accommodation. As of January 2022, the date by
which employees must complete the final dose of an initial COVID-19 vaccination series has been updated
from January 4 to January 28, 2022. Additional populations may be added at a later date. Ford continues to
strongly encourage all employees who can, to get vaccinated.

Why are most Ford U.S. salaried employees being required to be vaccinated?
The science and data tell us the vaccines offer critical protection against COVID-19 and its variants and
keep our global team safe. Ford has made the decision to require vaccination for almost all of our salaried
employees, to ensure the safety of all employees, our customers and our communities.

Why is the timing of the vaccination requirement being extended to January 28, 2022?
The timing is being extended to ensure all employees who are not vaccinated or have not submitted an
accommodation request are able to speak to a member of HR before any decisions are made about unpaid
leave.

Could the date be extended again?

No. We do not expect the date to move again.

I have no intention of being vaccinated or am not able to be vaccinated. What are my options?
We take employees’ jobs, as well as health and safety, seriously. We understand there are many individual
circumstances and want to help employees work through them. If salaried employees are making a good
faith effort to comply, but they have extenuating circumstances that may prevent them from being fully
vaccinated by the deadline, we will work with them. The goal is to achieve highest possible vaccination
rate without severe consequences to any employee. At this time, salaried employees who refuse to get
vaccinated and do not have an approved medical or religious accommodation could be put on unpaid
leave. This includes up to 30 days of job protection. The maximum duration of the unpaid leave is
undetermined at this time; however, return to work will be contingent on either being fully vaccinated or
having an approved religious or medical accommodation.

How would my medical and other benefits be affected if I am placed on unpaid leave?
Ford employees may review the impacts of unpaid leaves of absence here; when reviewing this document,
please note that unpaid personal leaves of absence are not protected under the FMLA.

I see in the news that the OSHA ETS has been struck down by the Supreme Court. What does that mean
for Ford?
The Company is still proceeding with its vaccination requirement. Although the OSHA ETS was aligned to
the values of the Company on this subject, it was not the basis of the Company’s mandate. In principle, the
Company believes in actions that ensure the safety of its employees, customers and communities; the
vaccine has been proven to be the best defense against severe coronavirus illness.

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Which Ford employees are now being required to have received their final dose of an initial COVID-19
vaccination series by January 28, 2022?
Salaried, non-represented employees at all U.S. locations, including remote workers (with the exception of
site-dependent employees of manufacturing plant facilities, parts depots and all Ford Motor Credit
employees), are now being required to receive their final dose of an initial vaccination series by January
28, 2022.

Why are current employees at manufacturing facilities, parts depots, and Ford Motor Credit not yet
required to receive their final dose of an initial COVID-19 vaccination series by January 28, 2022?
A cross-functional team is currently reviewing these details and will provide more information in the near
future. Given requirements specific to the hourly workforce, it is important to understand implementation
for all segments of the workforce before proceeding with the salaried workforce; particularly, within plants
and depots.

Do I need to be “fully vaccinated” by January 28 in order to be compliant with the vaccination

requirement?
You will need to have received the final dose of your vaccination series on or before that date, or seek a
religious or medical accommodation. Based on the typical dosage spacing of 28 days for Moderna and 21
days for Pfizer-Biontech/Comirnaty, this means that your first dose of Moderna must have been received
no later than December 31, and your first dose of Pfizer-Biontech/Comirnaty must have been received no
later than January 7.

I am in (or will soon begin) the process of getting vaccinated, but will not have received my final dose of
an initial COVID-19 vaccination series by January 28, 2022. What will happen to me? Will you
immediately put me on unpaid leave of absence?
Employees in this situation are being individually contacted by Human Resources staff to obtain
information about their status and intentions. Due consideration will be made for all those who are making
a good faith effort to complete the process by the deadline. Remember to update your status in the
vaccination reporting portal as soon as you are considered “fully vaccinated”.

Can U.S. employers legally require their employees to get vaccinated against COVID-19?
Yes. The U.S. Equal Employment Opportunity Commission allows employers to mandate vaccinations for
employees, to protect the safety and well-being of the workforce. However, the Company will also
continue to monitor and be compliant with all State and local requirements that either prohibit or
otherwise restrict the Company’s mandate.

Are we requiring visitors to Ford’s U.S. campuses to be vaccinated?

Certain locations, such as World Headquarters, Rotunda Center, Greenfield Labs (California), Research and
Engineering Center, and EMDO, may require visitors to be vaccinated prior to entry. These locations will
include signage so that the requirement is clearly posted, and protocols will be in place for those who
enter. At other locations, visitors will continue to be required to wear a face mask and complete the daily
self-certification survey, which includes an optional question on vaccination status.

Are booster shots required?

While booster shots are not required by the Company at this time, Ford strongly encourages all US
employees to follow CDC guidance regarding vaccination. Current CDC guidance advises that those who
received the Pfizer or Moderna vaccines should receive a booster dose 5 months after their second dose,
and those who received the Johnson and Johnson vaccine should receive a booster dose 2 months after
their initial dose. COVID-19 Vaccine Booster Shots | CDC

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Should I update the vaccination.ford.com portal with my booster shot information?
Yes, when you receive your booster dose, you should upload that information and the documentation to
the portal.
Are agency and purchased service resources now being required to be vaccinated?
All new agency resources (regardless of U.S. work location) are required to have been vaccinated, or to
have an approved accommodation on file with their employer by February 9, 2022, prior to starting their
assignment at Ford. All current agency resources (excluding Ford Motor Credit, depots, or manufacturing
plants) are also required to be vaccinated or have an approved accommodation by February 9, 2022. We
will be communicating vaccination requirements to purchased service suppliers in the coming weeks.

Will all salaried new hires be required to be vaccinated, regardless of work location?
Yes.

I’m normally assigned to work remotely but will be going on-site to a plant for a few weeks. Am I
required to be fully vaccinated?
Yes. The vaccination requirement is based on your normal assigned work location.

What is the deadline for submitting an accommodation request and when will I be notified if it’s been
approved?
Accommodation requests can be submitted at any time using the forms and instructions available here
Life@FORD : Knowledge Base - Article Details (lifeatford.com). . By submitting your accommodation
request, you have completed everything that is required of you at this time. This means you
are not required to meet the deadline for a final vaccine dose by January 28, 2022.

We are working as quickly as possible to respond to these requests while

considering many other factors including the number of requests, finalization of return-to-work protocols,
and the evolving external environment. Our intent is to work closely with our employees and find a
reasonable solution to each request while keeping everyone safe.

We will continue to communicate as updates are available.

What are the criteria by which my accommodation request will be reviewed?

All accommodation requests are reviewed on a case-by-case basis in accordance with applicable laws and
EEOC guidelines.

What if my accommodation request is denied and I do not have enough time to meet the January 28
vaccination deadline?
Reasonable considerations will be made for all who demonstrate a good-faith effort to comply with the
vaccination requirement but are unable to do so for reasons beyond their control, such as waiting on the
determination of an accommodation request. This may include, but is not limited to, continued adherence
to existing safety protocols until compliance is achieved. Such determination will be made on a case-by-
case basis.

If my request for accommodation is approved, what will I need to do in lieu of vaccination?

These details are still being determined and will be communicated to those with approved accommodation
requests when available.

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How and When to Report
Why is Ford requiring U.S. employees, agency resources and purchased service resources to report their
vaccination status? How will the data be used?
Employee vaccination data will aid our efforts to assess the overall vaccination level of our employee
population in order to determine appropriate measures to support employee safety.

How do I report my vaccination status?

Go to vaccination.ford.com to report your vaccination status through the secure online portal. from any
computer or smart mobile device (you will need to log in using your Ford credentials and choose “active
directory” if offered the option). Only Ford employees will be asked to enter the manufacturer and dates
of their vaccinations, as well as any available documentation, such as a photograph of their vaccination
card. You will receive an automated confirmation email after you have successfully completed your
submission.

Can I just show my proof of vaccination status instead of uploading it to the portal?
No. The size of the workforce is too large and the timeline is too short for the Company to manage
multiple processes. The portal has been set up to expedite the process.

What is the deadline for reporting my status?

The deadline for existing employees to report status was October 8, 2021. New hires will be required to
report status within 3 business days of their start date. If you fail to report status, you will be considered
“not vaccinated”.

What does “fully vaccinated” mean?

You are considered fully vaccinated if you have received both doses of a two-dose vaccine (including but
not limited to Pfizer-Biontech/Comirnaty, Astra Zeneca, Moderna, Sinopharm, or Sinovac) or a single dose
of the Johnson and Johnson vaccine AND 14 days have passed since completion of vaccination.

Will Ford accept proof of COVID-19 antibodies (due to prior infection) as proof of vaccination in the
vaccination reporting portal?
No.

How should I report my current vaccination status if I’ve only had one of the two required doses?
Reporting of progress towards vaccination is not required. If you are partially vaccinated right now (you
have only received one dose of a two-dose regimen, or you have received both doses, but it has been
less than 14 days since your last dose), you should answer “No” to the question “Are you fully vaccinated?”
and retain the confirmation email you receive. After it has been 14 days since your last dose, you should
click “edit” in your confirmation email to return to the online portal, change your response, and add your
vaccination details. You may be contacted by a member of the HR team to confirm status. You can use this
opportunity to share your progress towards becoming fully vaccinated as well as the expected date for
being fully vaccinated.

Can I change my status in the portal if I get vaccinated after the reporting due date?
Yes, if your vaccination status changes, you can return to the online portal to update your information.

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How should I answer the “Are you fully vaccinated” question in the portal if I am considered fully
vaccinated in my home country (outside the U.S.)?
Answer “Yes” to the question on the vaccination reporting portal and report your specific manufacturers
and dates of vaccination as you received them. You will be contacted if additional information is required.

I am a U.S. agency or purchased service team member and the vaccination reporting portal did not ask
for details of my vaccination; it only asked “yes” or “no”. Is that correct?
Yes. The vaccination status reporting portal does not request or collect vaccination details, such as dates
of vaccination or images of the vaccination card, from agency or purchased service resources.
Vaccination details for agency and purchased service team members are managed by their employers.

I was an agency resource, but now have converted to Ford full time. I already reported my status in the
vaccination portal as an agency resource. Do I have to report my status again?
Yes; you will need to access the vaccination.ford.com portal and indicate that you are a salaried employee,
so that you can provide the additional details (vaccine dates and manufacturers, and an image of your
vaccination card) requested of Ford employees.

I was vaccinated, but do not have my proof of vaccination. What should I do?
Contact your vaccine provider for a replacement card. In some locations, state or local authorities may also
have record of your vaccination and can reissue a card to you. You should still submit your vaccination
status through the portal; on the screen where it asks you to upload your card, click the
“click here” link to access an attestation screen. You will need to return to the portal and upload the proof
of vaccination when you receive it.

What should I do if I get the message "SecurID locked" when trying to report my status in the portal?
Contact the IT Help Desk.

Who is Required to Report Their Vaccination Status

Will fully remote workers be permitted to opt out of vaccination reporting requirements?
No. Vaccination status must be reported, regardless of your work location.

Do I still need to report my vaccination status in the portal if I submitted (or intend to submit) an
accommodation request for exemption from any potential vaccination requirement?
Yes.

Does the vaccine reporting requirement apply to Ford's U.S. hourly workforce? If not, will the
requirement be expanded to include them?
U.S. hourly employees' conditions of employment are governed by collective bargaining agreements. At
this time, hourly employees are not required to report their vaccination status. The application of this
requirement to these populations is currently being reviewed and discussed with union leadership. We
strongly encourage all employees to report their status. Understanding the current vaccination status of
our entire population allows our medical team to assess safety protocols for locations.

Do I still need to report my vaccination status in the vaccination reporting portal if my employment will
soon be ending (e.g. retiring, voluntarily resigning, etc.)?
Yes, you are still required to report your status. The Company is conducting the data collection to help
inform our COVID strategy. Since your employment status is active, you are included in the data set being
used for this analysis.

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Do I need to report my vaccination status if I am a Canadian commuter or ISE who works in the U.S.?
Yes.

What will happen if I refuse to disclose my vaccination status?

The consequences for refusing to report vaccination status have been communicated to non-compliant
Ford employees by their People Leaders and will continue to be communicated to any newly hired
employees who fail to report their status. Ford will centrally communicate with employers of
noncompliant agency and purchased service team members for their handling.

Privacy
Who will have access to my vaccination information?
To ensure protection of this private information, only select Ford professional medical staff and
authorized Human Resource personnel will have access to individual team members’ vaccination status.
Your People Leader will not receive any vaccination details, but may be informed if you have complied with
the requirement to submit your vaccination status in the online portal. Ford employees can review the
Coronavirus Response Personnel Privacy Policy for more information on who has access to the data and
how the data will be stored, used and protected; specific names of individuals with data access will not be
disclosed.

How will you verify my vaccination status?

We expect our team members to be truthful in their responses to all questions in the vaccination reporting
portal. Falsification of vaccination status will result in disciplinary action, up to and including termination.
For agency and purchased service team members, we will work through our partner employers to confirm
and verify the vaccine documentation. Business travelers may be required to provide documentation of
vaccination to entities including hotels, immigration officials, airline carriers, and VISA-issuing authorities.

Isn’t this an invasion of my privacy for the Company to collect this information?
No. We recognize that this is a sensitive topic. However, Ford is collecting individual vaccination status to
assess the overall vaccination level of our team, in order to determine appropriate measures to support
employee safety. Team members’ personal information will be stored and used in accordance with our
Coronavirus Response Personnel Privacy Policy.
Doesn’t this request violate HIPAA?
No. Employers are not considered “covered entities” under the Health Information Portability and
Accountability Act (HIPAA). Click here to read related information on HIPAA from the U.S. Department of
Health and Human Services.

What other information can we expect the Company to request in the future?
At this time, no additional information is being collected. Ford is committed to complying with all federal,
state and local requirements. You will be notified if additional information must be collected to comply
with future requirements. We strongly encourage all employees to report their status.
Understanding the current vaccination status of our entire population allows our medical team to assess
safety protocols for locations.

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Additional Resources
As a People Leader, what can I do to support this effort?
Ensure you are supporting all your team members and the Company’s perspective on this important
initiative. If your team members have questions that you are unable to answer they can be referred to
contact PeopleFirst on the Fordnet at 82062002 or at 313-206-2706 from 7 AM – 7 PM Eastern time.

Where can I get official information?

Official links to resources are located below:
• Centers for Disease Control and Prevention – COVID 19
• World Health Organization – COVID 19

Is there a formal Ford policy on vaccination requirements that I can view?

We will be posting the formal U.S. policy soon, and we will continue to make updates to it as additional
requirements are defined and as the global virus pandemic evolves.

Who should I contact if I still have questions?

You can contact PeopleFirst from 7 AM – 7 PM Eastern on the Fordnet at 82062002 or at 313-206-2706.

Keywords: vaccine, vaccination guidelines, vaccination, COVID, COVID-19, coronavirus

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