NECC Force Supply Manual 4400.1B

COMNECCINST 4400.
1B
N41
19 May 11
COMNECC INSTRUCTION 4400.1B
Subj: FORCE SUPPLY MANUAL
Ref: (a) NAVSUP Publication 485 (Operational Forces Supply

Procedures)
Encl: (1) NECC Force Supply Manual
1. Purpose. This instruction provides policy and procedures

for supply and financial management and operations in the Navy
Expeditionary Combat Command (NECC) force and is effective
immediately.
2. Cancellation. COMNECCINST 4400.1A.
3. Scope. The policies and procedures in this instruction are

mandatory for all commands and units in the NECC chain of
command.
4. Action
a. The information contained in enclosure (1) provides a

wide range of supply and financial knowledge required for
Commanding Officers, in conjunction with their Supply Officers,
for supply and financial management necessary for mission
accomplishment.
b. Commands are encouraged to submit recommendations for

changes and improvements through the administrative chain of
command to COMNECC (N41), DSN 253-4316, commercial (757) 462-
4316 ext. 248.
M. E. KOSNIK
By direction
Distribution: (COMNECCINST 5216.1B)

Lists I, II, and III (Electronically)
COMNECCINST 4400.1B
19 May 11
(THIS PAGE INTENTIONALLY LEFT BLANK)

COMNECCINST 4400.1B
19 May 11
COMMANDER
NAVY EXPEDITIONARY COMBAT COMMAND
FORCE
SUPPLY MANUAL
Enclosure (1)
COMNECCINST 4400.1B
19 May 11
Enclosure (1)
COMNECCINST 4400.1B
19 May 11
TABLE OF CONTENTS
Paragraph Title Page
RECORD OF CHANGES ............................................................................................................................. ROC-i

EXECUTIVE SUMMARY ........................................................................................................................... ES-1
CHAPTER 1 - ORGANIZATION & ADMINISTRATION

SECTION A - ORGANIZATION
1000 Introduction .................................................................................................................................. 1-1

1001 Assistance .................................................................................................................................... 1-1
1100 Background ................................................................................................................................. 1-1
1101 Commands of Navy Expeditionary Combat Command ............................................................. 1-2
1102 Expeditionary Support Units (ESUs) .......................................................................................... 1-3
1200 Supply Department Mission …................................................................................................... 1-3
1201 Command Support and Supply Relationships ............................................................................ 1-3
1202 Supply Officer ............................................................................................................................ 1-3
1203 Duty Supply Officer and Duty Logistics Specialist (LS) ........................................................... 1-4
1204 Supply Personnel ........................................................................................................................ 1-4
SECTION B - ADMINISTRATION
1300 Relief of Supply Officer ............................................................................................................. 1-5

1301 Supply Officer's Monthly Report to the Commander/Commanding Officer (Monthly
Supply Management Report) ...................................................................................................... 1-6
1302 Supply Management Assist (SMA) Visits ................................................................................... 1-6
1303 Supply Management Certification (SMC).................................................................................... 1-6
1304 SMC Checklist ............................................................................................................................ 1-7
1305 Supply Management Excellence Award (Blue “E” Award) ........................................................ 1-7
1306 Security of Supply Spaces and Key Control ............................................................................... 1-8
1307 Supply Office Functions ............................................................................................................... 1-8
1308 Regional Central Issue Facility (CIF) ........................................................................................... 1-9
1309 Repair Parts Storeroom .….….…………...................................................................................... 1-10
1310 Personal Gear Issue (PGI) / Organizational Clothing Storeroom .............................................. 1-10
1311 Barbershop ……………………….....…...................................................................................... 1-10
1312 Laundry ……………………………....….................................................................................... 1-10
1313 Food Service ………………………....….................................................................................... 1-10
1314 Postal Operations ……………………....….................................................................................. 1-11
1315 Microcomputer Shipboard Non-Tactical Automated Data Processing (MicroSNAP)
System / Naval Tactical Command Support System (NTCSS)..................................................... 1-11
1316 Post-Deployment Logistics Lessons Learned Report / After Action Report (AAR)..................... 1-12
CHAPTER 2 - MATERIAL IDENTIFICATION
2000 Introduction .................................................................................................................................. 2-1

2100 Cataloging Equipment, Parts, and Material ................................................................................. 2-1
2200 Table of Allowance (TOA) ......................................................................................................... 2-1
2201 Major Uses of the TOA ............................................................................................................... 2-2
2202 TOA Organization ........................................................................................................................ 2-2
2203 TOA Responsibilities .................................................................................................................. 2-3
2204 TOA Configuration Maintenance Procedures .............................................................................. 2-4
2205 TOA Electronic Records Management ........................................................................................ 2-5
2206 TOA Related Publications .......................................................................................................... 2-5
2207 Equipment Definitions ............................................................................................................... 2-6
i Enclosure (1)
COMNECCINST 4400.1B
19 May 11
2300 Configuration Management ........................................................................................................ 2-7

2301 Coordinated Shipboard Allowance List (COSAL) ....................................................................... 2-7
2302 COSAL Maintenance .................................................................................................................... 2-7
2303 Configuration Change Requests, Allowance Change Requests (ACR), and Allowance
Change Requests - Fixed (ACR-F) ............................................................................................. 2-8
2304 Fleet COSAL Feedback Report (FCFBR) .................................................................................. 2-10
2305 Automated Shore Interface (ASI) Files / Revised Alternative Dataflow (RAD)
Download Processing …............................................................................................................... 2-10
2306 Initial Outfitting Allowances for New Equipment and Other Systems ...................................... 2-10
2307 Automotive Repair Parts (ARP) Allowance ................................................................................. 2-10
2308 Clothing Allowances …................................................................................................................ 2-11
2309 Support for Boats, Craft, and Civil Engineering Support Equipment (CESE) ........................... 2-11
CHAPTER 3 - MATERIAL PROCUREMENT
3000 Introduction .................................................................................................................................. 3-1

3100 Uniform Material Movement and Issue Priority System (UMMIPS) and Abuse of
the Priority System .……………................................................................................................. 3-1
3101 Requisition Points of Entry (POE) ............................................................................................ 3-2
3102 Sources of Supply …..................................................................................................................... 3-2
3103 Requisition Files …..................................................................................................................... 3-3
3104 Material Outstanding File (MOF) / Active Requisition Table (ART) .......................................... 3-3
3105 Material Completed File ............................................................................................................. 3-4
3106 Material Obligation Validation (MOV) Program ........................................................................ 3-4
3107 Requisition OPTAR Log / OPTAR Document Transmittal Listing (TL) – SFM / RSUP ........... 3-5
3108 Requisition and Document Serial Number Assignment ............................................................... 3-5
3200 Casualty Report (CASREP), Not Operationally Ready-Supply (NORS), and Anticipated
Not Operationally Ready-Supply (ANORS) Management and Procedures ............................... 3-6
Figure 3-1 - Sample Initial CASREP Message Requiring Parts .................................................. 3-9
3201 Cannibalization Procedures ......................................................................................................... 3-9
3202 Material Support Problem Identification Program ...................................................................... 3-9
Figure 3-2 - Material Support Problem Identification Sheet ....................................................... 3-10
3203 Material Control Officer (MATCONOFF) Program ................................................................... 3-10
3204 Anticipated Not Operationally Ready Supply (ANORS) Requisitions ....................................... 3-11
3205 Expediting Functions ….............................................................................................................. 3-11
3206 Deployment Preparation …......................................................................................................... 3-12
3300 Requisitioning Procedures for Expeditionary Units Away from Parent Command ................... 3-12
3400 Contracting Authority …............................................................................................................. 3-13
3401 Contractual Procurement of Supplies, Equipment, and Support Services.................................... 3-13
3402 Unauthorized Commitments ....................................................................................................... 3-13
3403 Prohibited Items ..……................................................................................................................. 3-14
3404 Non-Standard Requisitions ......................................................................................................... 3-14
3405 Purchase Order Controls ............................................................................................................. 3-15
3406 Purchase Order Log …................................................................................................................ 3-16
Figure 3-3 - Purchase Order Log .............................................................................................. 3-16
3407 Purchase Order Follow-Up Procedures ..................................................................................... 3-16
3408 Purchase Order Payments .......................................................................................................... 3-16
3409 Prompt Payment Act / Interest Penalty Payments ..................................................................... 3-17
3410 Invoice Processing Checklist ...................................................................................................... 3-17
Figure 3-4 - Invoice Processing Checklist .................................................................................. 3-17
3500 Depot Level Repairable (DLR) Inventory Management / Fixed Allowance Repairables............ 3-18
3501 DLR Requisitions …..................................................................................................................... 3-18
3502 Preparing DLRs for Turn-In ....................................................................................................... 3-18
ii Enclosure (1)
COMNECCINST 4400.1B
19 May 11
3503 Excess Repair Parts (Deployed Spares / Battle Spares) ............................................................. 3-18
3600 Specific Materials …................................................................................................................... 3-18
3601 Supply Support for Non-Standard or Prototype Equipment ...................................................... 3-18
3602 Construction (Service) and Class IV Material ............................................................................ 3-19
3603 Information Technology (IT)/C4 Equipment and Services ....................................................... 3-19
3604 Civil Engineering End Item (CEEI) .......................................................................................... 3-20
3605 Civil Engineering Support Equipment (CESE) ......................................................................... 3-20
3606 Small Arms, Weapons, and Ordnance Material ........................................................................ 3-20
3607 Authorized Medical Allowance List (AMAL) / Authorized Dental Allowance
List (ADAL) Prime Vendor Contracts ........................................................................................ 3-21
3608 Technical Manuals and Field Manuals ....................................................................................... 3-21
3609 Awards, Gifts, and Emblematic Items ....................................................................................... 3-22
Figure 3-5 - Emblematic Award Log .......................................................................................... 3-23
3610 Visual Information (VI) Equipment ........................................................................................... 3-23
3611 Night Vision Electro Optics (NVEO), Combat Optics (ACOS), Simunition
Kits, and Visual Augmentation Systems (VAS) Weapon Improvements .................................... 3-24
3612 Chemical, Biological, Radiological, and Nuclear (CBRN) Defense Equipment ...................... 3-25
3613 Compressed Gases and Cylinders .............................................................................................. 3-26
3614 TOA / Augment Tool Replenishment ........................................................................................ 3-27
3615 Tool Control and Equipment Rental ........................................................................................... 3-27
3616 Personal Gear Issue (PGI), Organizational Clothing and Equipment, Camouflage Utility
Uniform (CUU), and Combat Equipment .................................................................................. 3-27
3617 Physical Training Uniform / PT Gear ....................................................................................... 3-29
3618 Continuing Services (C9999) ...................................................................................................... 3-29
3619 Deployed Detachment (DET) Support ....................................................................................... 3-30
3620 Lease of Vehicles ….................................................................................................................. 3-30
3621 SERVMART Procedures .......................................................................................................... 3-30
3622 Money Value Only (MVO) Requisitions .................................................................................. 3-31
3623 Defense Reutilization and Marketing Service (DRMS) ............................................................. 3-31
3624 Fuel and Vehicle Maintenance .................................................................................................... 3-31
3625 Printing Requests / Services and the Document Automation & Production Service (DAPS)…. 3-31
3626 Special Mission Low-Profile Civilian Clothing .......................................................................... 3-32
Figure 3-6 – Letter Request for Special Mission Low-Profile Civilian Clothing ....................... 3-35
CHAPTER 4 - MATERIAL RECEIPT, CUSTODY, AND STOWAGE

SECTION A - MATERIAL RECEIPT
4000 Introduction .................................................................................................................................. 4-1

4001 Responsibility .............................................................................................................................. 4-1
4100 Methods of Delivery ................................................................................................................... 4-1
4101 Material Receipt Procedures ......................................................................................................... 4-1
4102 Dummy Receipts ......................................................................................................................... 4-2
4200 Material Discrepancies ................................................................................................................ 4-2
4201 Defective Material Summaries (DMS) ........................................................................................ 4-2
4202 Issue Errors (Customer Refusal) ................................................................................................... 4-3
4203 Supply Discrepancy Report (SDR) / Report of Discrepancy (ROD) (SF-364) ............................ 4-3
4204 Discrepancy In Shipments Reports System (DISREP) / Transportation
Discrepancy Report (TDR) (SF-361) ........................................................................................... 4-3
4205 Product Quality Deficiency Report (PQDR / QDR) (SF-368) ...................................................... 4-3
4206 Discrepancy / Deficiency Reports, Files, and Control Logs ......................................................... 4-3
Figure 4-1 - Discrepancy / Deficiency Report Control Log .......................................................... 4-4
iii Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION B - MATERIAL CUSTODY
4300 Custody and Security ................................................................................................................... 4-5

4301 Consumables ................................................................................................................................. 4-5
4302 Repair Parts .................................................................................................................................. 4-5
4303 TOA Repair Parts ......................................................................................................................... 4-5
SECTION C - MATERIAL STOWAGE
4400 Stowage ........................................................................................................................................ 4-6

4401 Shelf-Life Item Management Program ........................................................................................ 4-6
Figure 4-2 - Local Management Codes (LMC) for Shelf Life Material........................................ 4-7
4402 Hazardous Material / Hazardous Waste (HM / HW) Management Program ............................... 4-7
4403 Ship's Hazardous Material List (SHML) ..................................................................................... 4-8
4404 Hazardous Waste ........................................................................................................................... 4-8
4405 Personal Gear Issue (PGI) / Organizational Clothing and Material ............................................. 4-9
CHAPTER 5 - MATERIAL EXPENDITURE AND SHIPMENT
5000 Introduction .................................................................................................................................. 5-1

5100 Depot Level Repairables (DLR) .................................................................................................... 5-1
5101 Transfer of Material or Support to Other Commands / Units [Other
Supply Officers (OSO) Transfers] ................................................................................................ 5-2
5102 Excess Spare Parts / Material Turn In to Store (MTIS) ................................................................ 5-2
5103 Offloads to Defense Reutilization and Marketing Service (DRMS) .............................................. 5-3
5200 Audit Trail / Expenditure Log ....................................................................................................... 5-3
5201 Transportation Account Codes (TAC) ........................................................................................... 5-3
5202 Packing and Markings ................................................................................................................... 5-3
5203 Expenditure Document Preparation .............................................................................................. 5-3
5300 Transportation Management .......................................................................................................... 5-3
5301 Cargo Routing ............................................................................................................................... 5-3
Figure 5-1 - Fleet Freight Routing Instruction Message ............................................................... 5-5
5302 Deployment Guidance ................................................................................................................... 5-5
5303 Naval Operational Logistics Support Center (NOLSC) ................................................................ 5-6
5304 Service-Wide Transportation (SWT) ............................................................................................. 5-6
5305 Local Drayage Delivery Service .................................................................................................... 5-7
5306 Special Assignment Airlift Missions (SAAMs) ............................................................................ 5-7
5307 Opportune Lift (OPLIFT) ............................................................................................................. 5-7
5308 Surface Support ............................................................................................................................ 5-7
5309 Air Clearance ................................................................................................................................. 5-7
5310 Air Shipment Challenge Program ................................................................................................. 5-8
Figure 5-2 - Air Shipment Challenge Message .............................................................................. 5-8
5400 Expenditure and/or Shipment of Specific Items and Material ....................................................... 5-9
5500 Unaccompanied Personal Property upon Individual Travel .......................................................... 5-9
5501 Shipment of Member's Personal Property ..................................................................................... 5-10
Figure 5-3 - Designation of Personal Property Transportation Officer.......................................... 5-11
Figure 5-4 - Receipt for Unaccompanied Baggage ........................................................................ 5-12
5600 Surveys .......................................................................................................................................... 5-13
5601 Missing, Lost, Stolen, or Recovered (MLSR) Government Property (OPNAV Report 5500-1) .. 5-13
5602 Material Lost in Shipment - Transportation Discrepancy Report (TDR) (SF 361) ...................... 5-13
5603 Claims …........................................................................................................................................ 5-13
5604 Reimbursement to the Government .............................................................................................. 5-13
iv Enclosure (1)
COMNECCINST 4400.1B
19 May 11
CHAPTER 6 - INVENTORY MANAGEMENT
6000 Introduction .................................................................................................................................. 6-1

6100 Stocking Policy .............................................................................................................................. 6-1
6101 Total Asset Visibility (TAV) / Force Inventory Management Analysis
Reporting System (FIMARS)........................................................................................................ 6-1
6102 Supply Support Center (SSC)........................................................................................................ 6-2
6103 Required Reference Publications and Files .................................................................................. 6-2
6104 Repairable Item Management / Depot Level Repairables (DLR) ................................................. 6-2
6105 Field Level Repairable (FLR) ....................................................................................................... 6-3
6106 Stock Replenishment Policy .......................................................................................................... 6-3
6107 Repair Parts .................................................................................................................................... 6-4
6108 Selected Item Management (SIM) / Demand-Based Items (DBI) ................................................. 6-4
6109 Allowance Type Code Five (AT5) Materials ................................................................................. 6-4
6110 Excess Parts Offload ...................................................................................................................... 6-4
6111 Endurance Loading ........................................................................................................................ 6-4
6112 Local Management Codes (LMC) ................................................................................................ 6-4
Figure 6-1 - Local Management Codes (LMC) Listing................................................................. 6-5
6113 Automatic Reorder Restriction Codes (ARRC) and Limit Flags ................................................. 6-5
6114 Stowage .......................................................................................................................................... 6-6
6115 Funding Priorities ........................................................................................................................... 6-6
6116 “Not in Stock” (NIS) Repair Parts ................................................................................................. 6-6
6117 "Not Carried" (NC) Repair Parts ................................................................................................... 6-7
6118 Request and Issue Control ............................................................................................................. 6-7
6119 Issue Procedures / Consumption Documents ................................................................................. 6-7
6120 Excessive Quantities ...................................................................................................................... 6-7
6121 Issue Time Frames ......................................................................................................................... 6-7
6122 Issues to Other Units/OSO Transfers ............................................................................................. 6-8
6123 Demand Effectiveness Goals ......................................................................................................... 6-8
6124 Deployment Detachment Package (DDP) / Pack-Up Kit (PUK) ................................................... 6-9
6125 Inventory & Location Audit Schedules ........................................................................................ 6-9
6126 Physical Inventory Procedures ...................................................................................................... 6-9
6127 Inventory Records, Reports, and Files .......................................................................................... 6-10
6128 Supply Department Storeroom Spaces .......................................................................................... 6-10
6129 Parts Located / Stowed In Other Departmental Spaces ................................................................ 6-10
6130 Wall-to-Wall Inventory ................................................................................................................ 6-10
6131 Loss / Gain by Inventory (LBI / GBI) ........................................................................................... 6-11
6132 Shelf-life Materials ........................................................................................................................ 6-11
6133 Integrated Barcode System (IBS) .................................................................................................. 6-11
CHAPTER 7 - FINANCIAL MANAGEMENT
7000 Introduction .................................................................................................................................. 7-1

7100 Sources of Funds ........................................................................................................................... 7-1
7101 31 U.S. Code 1301 and 31 U.S. Code 1517 Responsibilities ....................................................... 7-1
7102 Continuing Resolution Authority (CRA) ..................................................................................... 7-2
7103 COMNECC (Echelon III) Responsibilities .................................................................................. 7-2
7104 Division/Group (Echelon IV) Responsibilities ............................................................................ 7-3
7105 Commanding Officer (Echelon V) Responsibilities ..................................................................... 7-3
7106 Supply Officer Responsibilities .................................................................................................... 7-4
7200 Annual Budget / Annual Financial Management Plan (AFMP) ................................................... 7-4
7201 Departmental Budgets .................................................................................................................. 7-5
7202 Operating Targets (OPTARs) ....................................................................................................... 7-6
v Enclosure (1)
COMNECCINST 4400.1B
19 May 11
7203 Over-obligation of Funds ............................................................................................................. 7-6

7204 Prior Year Solvency ..................................................................................................................... 7-7
7205 Administrative Cancellations ....................................................................................................... 7-7
7206 Obligation Rate Goals .................................................................................................................. 7-7
7207 Phasing Plans ............................................................................................................................... 7-8
7208 Requests for Additional Funds / Advances (Loans) / Augmentations (Augments) ..................... 7-8
7209 Reprogramming ........................................................................................................................... 7-9
7210 Shortfall Criteria ........................................................................................................................... 7-9
7211 Spending Priorities ........................................................................................................................ 7-10
7212 Support for Newly Installed Equipment ........................................................................................ 7-10
7213 NECC Oversight / Purchase Approval Thresholds ...................................................................... 7-10
7214 Reimbursable Orders and Funding Documents Issued by COMNECC ........................................ 7-11
7215 Appropriate Uses of Funds .......................................................................................................... 7-12
7216 Annual Contracts Crossing Fiscal Years (When Performance Extends Beyond 30 September)... 7-17
7217 Mandatory Yearly Data Calls ...................................................................................................... 7-17
7218 Ombudsman Program .................................................................................................................. 7-17
7219 Funding Recreational Material , Fitness Equipment and Training, and Athletic Competitions .. 7-18
7220 Gifts, Gift Cards, and Mementos .................................................................................................. 7-18
7221 Cell Phones .................................................................................................................................... 7-18
7222 Periodicals .................................................................................................................................... 7-19
7223 Phased Replacement Program ....................................................................................................... 7-19
7224 Funding Material Shipments / Transportation Account Code (TAC) ........................................... 7-19
7225 Excess Material ............................................................................................................................ 7-20
7226 Official Representation Funds (ORF) / Latin American (LATAM) Cooperation Funds ............. 7-20
7227 Government-Wide Commercial Purchase Card (GCPC) ............................................................. 7-22
7228 GCPC Bulk Funding and Purchase Card Log .............................................................................. 7-24
Figure 7-1 - Purchase Card Log ................................................................................................... 7-25
7229 Government Travel Charge Card (GTCC) .................................................................................... 7-25
7230 Defense Travel System (DTS) ...................................................................................................... 7-26
7231 Commercial Ticket Program (CTP) .............................................................................................. 7-26
7232 Commercial Ticket Delinquencies ................................................................................................ 7-26
7233 Fuel Automated System (FAS) Guidance ...................................................................................... 7-26
7234 Other Procurement Navy (OPN) Funds ........................................................................................ 7-27
7235 Host/Tenant Agreements ............................................................................................................... 7-27
7236 DoD Activity Address Codes (DODAAC) / Unit Identification Codes (UICs) ........................... 7-27
7300 Budget OPTAR Report (BOR) ...................................................................................................... 7-27
7301 Financial Transmittal Letter (TL) ................................................................................................. 7-28
7302 Contingency Operations Cost Reporting ..................................................................................... 7-29
Figure 7-2 - Overseas Contingency Operations (OCO) Letter of Affirmation............................... 7-30
7303 Financial Transaction Listings (SFOEDL / MFOEDL / AUOL / ADL)........................................ 7-31
7304 Material Obligation Validation (MOV) ........................................................................................ 7-31
7305 Tri-Annual Financial Obligation Validation Reviews (OVRs) .................................................... 7-31
7306 Standard Accounting and Reporting System - Field Level (STARS-FL) ...................................... 7-32
7307 Job Order Numbers (JON) / Fund Codes (FC) .............................................................................. 7-32
7308 SFM / RSUP / STARS-FL Reconciliation .................................................................................... 7-32
7309 Financial Audit Management ....................................................................................................... 7-32
7310 Internal Controls / Separation of Duties ........................................................................................ 7-33
CHAPTER 8 - TRAINING
8000 Introduction .................................................................................................................................. 8-1

8100 Logistics Training Cycle ............................................................................................................... 8-1
8101 Formal Training ........................................................................................................................... 8-1
vi Enclosure (1)
COMNECCINST 4400.1B
19 May 11
8102 Navy Enlisted Classification (NEC) Requirements ..................................................................... 8-2

8103 Vehicle Licenses ........................................................................................................................... 8-2
8104 Other Training ............................................................................................................................... 8-2
8105 Homeport Training Schedules ....................................................................................................... 8-3
8106 Homeport Preparation Checklist ................................................................................................... 8-3
8107 Supply Department Training Organization .................................................................................. 8-4
8108 Lesson Plans .................................................................................................................................. 8-4
8109 Curriculum by Rating ................................................................................................................... 8-4
8110 Division Officer Notebook ............................................................................................................ 8-4
8111 Expeditionary Logistics (ExLog) Job Qualification Requirements (JQR) and
Supply Rating Personnel Qualification Standards (PQS) ............................................................. 8-4
8112 Annual Ethics / Standards of Conduct Training............................................................................. 8-5
8113 Training Records ........................................................................................................................... 8-5
CHAPTER 9 - FOOD SERVICE OPERATIONS AND MANAGEMENT
9000 Introduction .................................................................................................................................. 9-1

9001 Operation of Permanently Established Dining Facilities (Naval
Construction Forces) ................................................................................................................... 9-1
9002 Opening and Operating a Field Messing Unit in Support of NCF
Field Evaluation Exercise (FEX) ................................................................................................ 9-1
9003 Messing in Support of COMNECC Unit(s) Deployments and
Exercises Where Organic Messing is Not Available .................................................................. 9-1
9004 Meal, Ready to Eat (MRE) / Unitized Group Ration - Heat and Serve (UGR-H&S) .................. 9-2
CHAPTER 10 – CONTRACT MANAGEMENT
10000 Introduction ................................................................................................................................. 10-1

10001 Assistance ................................................................................................................................... 10-1
10002 Force Contract Management Office (FCMO) Mission ................................................................ 10-1
10003 Force Contract Management Office Functions.............................................................................. 10-1
10004 Contractual Procurement of Support Services .............................................................................. 10-2
10005 Accepting Free Samples and Gifts from Commercial Manufacturers or Vendors........................ 10-4
10006 Ratification of an Unauthorized Commitment……………………………………....................... 10-5
APPENDICES
A Supply Officer’s Monthly Report to the Commander/Commanding Officer................................ A-1

B Supply Management Certification (SMC) Program & Checklist.................................................. B-1
C NTCSS RSUP / MicroSNAP SFM Recurring Reports................................................................. C-1
D Financial Management Plan ....................................................................................................... D-1
E Local Forms ….............................................................................................................................. E-1
F Creation of the Perfect BOR – MicroSNAP Version ................................................................... F-1
G List of Acronyms ........................................................................................................................ G-1
H Job Qualification Requirements (JQR) - Expeditionary Logistics................................................ H-1
INDEX
vii Enclosure (1)

COMNECCINST 4400.1B
19 May 11
viii Enclosure (1)

COMNECCINST 4400.1B
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RECORD OF CHANGES
Change Nr. Date of Change Date Entered Entered By
ROC-i Enclosure (1)

COMNECCINST 4400.1B
19 May 11
ROC-ii Enclosure (1)

COMNECCINST 4400.1B
19 May 11
EXECUTIVE SUMMARY
The Navy Expeditionary Combat Command (NECC) Force Supply Manual is the primary source of policy
and procedures for all facets of supply and financial management throughout the Force. The NECC Force Supply
Manual provides common policy, guidance, and practices for all NECC commands.
Chapter One (1) provides the background for establishing Navy Expeditionary Combat Command as a
Type Commander, identifies the NECC component organization, and explains the diverse tasks and operations the
Expeditionary Force commands are involved for which supply and financial management is critical. The Supply
Department mission, as well as Supply personnel duties, is addressed. The administration section for the Supply
Department includes the Supply Officer relieving process, the monthly report to the Commander/Commanding
Officer, the Supply Management Certification (SMC), the Supply Management Excellence Award, physical security
of Supply Department spaces, and regional central issue facilities (CIF). This chapter reiterates the mandate to
maintain and utilize the Microcomputer Shipboard Non-tactical Automated Data Processing System (MicroSNAP)
or Naval Tactical Command Support System (NTCSS), as applicable, for all supply and financial transactions
[Supply and Financial Management (SFM) or Relational Supply (RSUP)] and maintenance actions [Organizational
Maintenance Management System (OMMS) / Next Generation (OMMS-NG)]. The requirement for returning
deployers to submit a Post-Deployment Logistics Lessons Learned Report [also known as an After Action Report
(AAR)] is addressed.
Chapter Two (2) describes material identification and allowance documents. Sources of information for
equipment, parts, and material are cited in the command’s Coordinated Shipboard Allowance List (COSAL) and the
Tables of Allowance (TOA). Configuration Change Requests (OPNAV 4790/CK), Allowance Change Requests
(ACRs for non-repairable items), Allowance Change Requests - Fixed (ACR-Fs for repairables), and Fleet COSAL
Feedback Reports (FCFBR) are methods described for requesting changes to the command’s configuration and
material allowance documents. MicroSNAP / NTCSS is updated via the Automated Shore Interface (ASI) file or
Revised Alternative Dataflow (RAD) download process; initial outfitting shortage responsibilities are covered.
Chapter Three (3) identifies material procurement. Topics include the requisition priority system and
points of entry; material sources of supply; requisition files and logs; and the material obligation validation (MOV)
program. Casualty Report (CASREP), Not Operationally Ready-Supply (NORS), and Anticipated Not
Operationally Ready-Supply (ANORS) requisition procedures are detailed. Expediting functions for CASREP and
ANORS material, as well as supply actions in preparation for deployment, is included. Non-standard material
procurement deals with requisitions, open purchase, contracting, unauthorized commitments, prohibited items,
invoice processing, and purchase order and interest penalty payments. The Government-Wide Commercial
Purchase Card (GCPC) program is addressed. This chapter also discusses procurement of specific material such as
construction materials, information technology (IT)/C4 equipment and services; civil engineering support equipment
(CESE), weapons and ammunition, awards and emblematic items, personal gear issue (PGI) and organizational
clothing, and so on.
Chapter Four (4) discusses material receipt, custody, and stowage. The material receipt section includes
proper procedures; material discrepancies, defective material, and issue errors; and Supply Discrepancy Reports
(SDR), Discrepancy in Shipments Reports (DISREP), and Product Quality Deficiency Reports (PQDR). The
custody section includes custody and security of repair parts and consumables. Proper stowage is addressed
including shelf-life and hazardous material and hazardous waste (HM / HW) management.
Chapter Five (5) deals with material expenditure and shipment. This includes Depot Level Repairable
(DLR) shipments; computer and communications equipment; Other Supply Officers’ (OSO) material transfers;
excess spare parts and Material Turn In to Store (MTIS); and offloads to Defense Reutilization and Marketing
Service (DRMS). Transportation management involves cargo routing and deployment guidance, Naval Operational
Logistics Support Center (NOLSC), and air and surface shipments. Also covered is expenditure and shipment of
specific items and material such as sensitive, controlled, and pilferable items; unauthorized items; narcotic,
cryptographic, and classified material; night vision devices; organizational clothing; and personal property / effects.
Other expenditure areas include surveys, “Missing, Lost, Stolen, or Recovered (MLSR) Government Property
(OPNAV Report 5500-1)”, material lost in shipment, claims, and reimbursement to the government.
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Chapter Six (6) encompasses inventory management areas of stocking and replenishment policies, Total
Asset Visibility (TAV), repairable item management, demand-based items, endurance loading, stowage, issue
control and procedures, demand effectiveness goals, pack-up kits (PUK), and physical inventories.
Chapter Seven (7) is financial management and guidance. This includes the organizational chain of
command and sources for funding and 31 USC 1517 responsibilities; developing the command’s Annual Financial
Management Plan (AFMP), departmental budgets, and the phased replacement program; requesting additional
OPTAR funds through advances and augments; and shortfalls and spending priorities. Also addressed is the
appropriate uses of funds including repair parts, consumables, medical supplies, special events and ceremonies;
refreshments for conferences; awards, gifts, and mementos; vehicles, phone service; habitability; travel; information
technology (IT) equipment, etc. The procedures for obtaining and using Official Representation Funds (ORF) and
Latin American (LATAM) Cooperation Funds are outlined. Other subjects include the Government-Wide
Commercial Purchase Card (GCPC), Government Travel Charge Card (GTCC), and the Defense Travel System
(DTS); and financial reports and listings including contingency operations cost reporting.
Chapter Eight (8) incorporate several training areas such as the logistics training cycle, formal training,
Navy Enlisted Classification (NEC) codes, vehicle licensing, training schedules, lesson plans, Division Officer’s
Notebook, training records, and annual ethics / standards of conduct training. Also included is the requirement for
E5 through O4 logisticians to complete the three module computer-based training (CBT) "Expeditionary Logistics
Course," and the Expeditionary Logistics (ExLog) Job Qualification Requirements (JQR) within 18 months of
reporting onboard the command.
Chapter Nine (9) discusses limited Food Service operations and management. It specifically addresses
operating permanently established Naval Construction Forces' (NCF) dining facilities; opening and operating a field
messing unit in support of a NCF Field Evaluation Exercise (FEX); messing in support of COMNECC unit(s)
deployments and exercises where organic messing is not available; and Meals, Ready to Eat (MRE) and Unitized
Group Rations - Heat and Serve (UGR-H&S).
Chapter Ten (10) highlights Force contract management, including COMNECC’s Force Contract
Management Office’s (FCMO) missions and functions, and steps for contractual procurement of support services by
NECC commands. The Contract Review Board (CRB) approval process for NECC commands’ services requests is
also addressed.
Several appendices provide additional guidance such as preparing the Supply Officer’s Monthly Report to
the Commander/Commanding Officer; describing the Supply Management Certification (SMC) program including
the SMC checklist; preparing the annual financial management plan; creating the perfect Budget OPTAR Report
(BOR); local forms; the required periodicity for generation and retention of MicroSNAP SFM / NTCSS RSUP
reports, and the ExLog JQR qualification tasks and signature page.
Administrative Notes: In view of the Navy's elimination of the Defense Messaging System (DMS) for unclassified,
non-command and control (C2) related official information, any reference to naval messages in this instruction is
intended to mean official information being conveyed via the Secret Navy Regional Enterprise Messaging System
(NREMS) or the Secure Internet Protocol Network (SIPRNET). To the greatest extent possible, official information
that was previously transmitted via unclassified naval message should be disseminated by command electronic mail
(email) or other methods such as portals, wikis, blogs, etc. C2-related information will continue to be supported by
the classified secret NREMS as well as legacy systems such as SIPRNET messaging. NAVADMIN 373/10, CNO
Washington DC 241849Z Nov 10, refers.
Per NAVADMIN 248/08, CNO Washington DC 042120Z SEP 08, DoD mandated digitally signing all emails, using
DoD Public Key Infrastructure (PKI), which require data integrity, message authenticity, or nonrepudiation. The
CNO released NAVADMIN 248/08 to implement the Navy’s unclassified email digital signature policy. This
policy authorized formal taskings by digitally-signed email (i.e., Commanders are authorized to use digitally-signed
email to provide direction or tasking, promulgate the organization's position, discuss operational, financial, or
personnel management matters, and so on). Chapter 4 of the new Department of the Navy (DoN) Correspondence
Manual, SECNAV Manual M-5216.5, authorizes the use of e-mail for formal correspondence. Delegation of
signature authority for correspondence is also releasing authority for e-mail.
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COMNECCINST 4400.1B
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CHAPTER 1
ORGANIZATION & ADMINISTRATION
References: (a) NAVSUP P-485 – Supply Procedures Afloat

(b) SECNAVINST M-5210.2 (Series) - DoN Navy Records Management Program and Standard
Subject Identification Code (SSIC) Manual
(c) SECNAVINST 5216.5 (Series) - DoN Correspondence Manual
(d) NAVSUP P-487 – Ships Store Afloat
(e) NAVMED P-5010-2 – Manual of Naval Preventive Medicine, Chapter 2, Sanitation of Living
Spaces and Related Service Facilities
(f) NAVSUP P-486 – Food Service Management, General Messes
(g) OPNAVINST 5112.6 (Series) – Navy Postal Instruction
(h) DoD 4525.6-M – DoD Postal Manual
(i) DoD 4525.8-M – DoD Official Mail Manual
(j) COMUSFLTFORCOMINST 5110.1/COMPACFLTINST 5112.2 (Series) - Navy Postal
Service In The Commander, U.S. Fleet Forces Command and Commander, U.S. Pacific Fleet
Areas of Responsibility
(k) OPNAVINST 3500.37C - Navy Lessons Learned System (NLLS)
(l) COMNECCINST 3500.37 - NECC Lessons Learned Program
SECTION A - ORGANIZATION
1000 Introduction. The NECC Force Supply Manual is issued to provide specific Type Commander policy and
guidance for personnel engaged in supply/logistics operations and to provide procedural standardization across the
Force as much as practical in the interest of improved supply management and readiness. This instruction amplifies
and supplements NAVSUP P-485 supply/logistics procedures and other publications and instructions for materiel
and financial management and inventory control. The procedures in this publication are mandatory. Refer any
apparent conflict between this instruction and other directives to COMNECC Assistant Chief of Staff for Logistics
(Code N41) for interpretation or resolution.
1001 Assistance. The office of COMNECC Assistant Chief of Staff for Logistics (Code N41) is located at
Naval Amphibious Base Little Creek in Norfolk, Virginia. All NECC Supply and Financial Management staff
personnel are available for advice and assistance. Requests for assistance when questions or problems arise in any
functional area of supply are highly encouraged. If possible, Supply Officers reporting onboard an NECC
Division/Group or command for duty should visit NECC Headquarters for a familiarization brief before relieving
Supply Officers within this organization.
1100 Background
a. In January 2006, the U.S. Navy established the Navy Expeditionary Combat Command (NECC) as an
Echelon III (Type Commander) command under Fleet Forces Command to serve as a single functional command for
consolidating, aligning, and integrating the Navy’s diverse expeditionary forces. NECC’s mandate includes
centrally managing current and future readiness, resources, manning, training, and equipping of the Navy’s
expeditionary forces in an effort to deliver more effective combat, combat support capabilities, and improve fleet
readiness. NECC’s enterprise approach will yield improved efficiencies and effectiveness through economies of
scale and common processes.
b. As a force provider for operational commanders, NECC is building a continuum of capabilities in

support of the Joint Forces that are unique to the expeditionary maritime environment.
c. NECC has forces deployed around the world in support of Maritime Security Operations (MSO) and
joint contingency operations. NECC’s forces are comprised of the Expeditionary Combat Readiness Center (ECRC)
including Individual Augmentees (IAs), Navy Expeditionary Logistics Support Group (NAVELSG), Explosive
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Ordnance Disposal (EOD), Maritime Civil Affairs and Security Training Command (MCASTC), Maritime
Expeditionary Security Force (MESF), Naval Construction Force (NCF) (Seabees), Riverine Force, Navy
Expeditionary Intelligence Command (NEIC), and Navy Expeditionary Guard Battalion (NEGB).
d. The unique nature of the missions of these units poses extraordinary supply challenges that often lie
outside the realm of the normal Navy Supply System.
1101 Commands of Navy Expeditionary Combat Command. The following provides a brief description of
each NECC component:
a. Commander, Navy Expeditionary Combat Command (COMNECC). COMNECC provides

command, operational and administrative control, planning and analysis, program management, determination and
management of equipment, material, and personnel allowances and support, and logistics guidance, to assigned
Expeditionary Combat Commands. The supply, logistics, and financial functions for COMNECC are managed in
Code N41. Material readiness and facilities management functions including Advanced Base Functional
Components (ABFC); TOAs; 3-M; configuration data management / integrated logistics support; arms, ammunitions
and explosives programs; and Force facilities, and vehicle readiness programs are handled in Code N43.
b. Riverine Force. The Riverine Force establishes and maintains port security by conducting Maritime
Security Operations and focusing on Theater Security Cooperation in riverine areas of operations. The Force
secures rivers and waterway areas for military operations or commerce; protects critical infrastructure from hostile
forces through surveillance, barrier, and interdiction operations; combats sea-based terrorism and other illegal
activities such as hijacking, piracy, human trafficking, and preventing the flow of contraband; and enables power
projection operations and joint exercises, personnel exchanges, and humanitarian assistance.
c. Naval Construction Force (Seabees). The NCF provides a wide range of construction in support of
military operations for Navy, Marine Corps and other forces which includes building roads, bridges, bunkers,
airfields and logistics bases; provides anti-terrorism and force protection for personnel and construction projects;
provides responsive support for disaster recovery operations; provides video and still documentation of combat
operations, contingencies, and Navy events of historical significance; and performs civic action projects to improve
relations with other nations. Objectives are accomplished by scalable, combat-ready expeditionary units that are
rapidly deployable, versatile, and self-sustaining.
d. Explosive Ordnance Disposal (EOD). EOD units eliminate ordnance hazards that jeopardize
operations conducted in support of the national military strategy. The focus is to enhance war fighting abilities and
survivability by integrating EOD capabilities into Fleet operations; conduct Mine Countermeasure operations;
support U.S. Secret Service missions; and operate and maintain the Fleet’s various Marine Mammal Systems which
conduct mine countermeasures, port security, and underwater object location operations. EOD’s Mobile Diving and
Salvage Units clear harbors of navigation hazards, engage in underwater search and recovery operations, and
perform limited underwater repairs on ships.
e. Maritime Expeditionary Security Force (MESF). MESF supplies highly trained scalable and
sustainable security teams capable of defending mission critical assets in the near-coast environment. Expeditionary
Security units provide worldwide maritime and in-shore surveillance, security and anti-terrorism force protection
(ATFP), ground defense, afloat defense, airfield/aircraft security and a wide range of secondary tasks from detention
operations to law enforcement.
f. Navy Expeditionary Intelligence Command (NEIC). NEIC provides adaptive intelligence

capability and capacity that will be tailored through mission-specific or multi-mission integrated adaptive force
packages. The packages provide rapidly deployable intelligence capability to conduct operations planning,
intelligence planning, collection management and collection operations, all-source analysis, and information
management. NEIC specific capabilities include Navy Human Intelligence Teams (NHT), Maritime Interception
Operations (MIO) / Intelligence Exploitation Teams (IET), Expeditionary Intelligence Support Elements (EISE),
Intelligence C4I, and Information Operations Warfare (IOW).
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g. Navy Expeditionary Logistics Support Group (NAVELSG). NAVELSG delivers worldwide

expeditionary logistics and equipment to theater commanders in support of the national military strategy. Active
and reserve personnel conduct worldwide port and air cargo handling missions, customs inspections, fuels
distribution, freight terminal and warehouse operations, postal services, and ordnance reporting and handling.
h. Navy Expeditionary Guard Battalion (NEGB). NEGB, part of the JTF-GTMO, consists of roughly
600 guards who have administrative oversight for NEGB-GTMO. The Guard Battalion is educated in the following
training disciplines: (1) procedures, (2) cultural, (3) legal, (4) self-defense, (5) first-aid, (6) non-lethal weapons, and
(7) weapons training and qualification for external security.
i. Maritime Civil Affairs and Security Training (MCAST) Command. MCAST assesses, plans, and
executes civil affairs operations in the maritime environment, and supports the Expeditionary, Combatant
Commanders, and Joint Task Force elements with engaging the civil authorities and civilian populations. MCAST
operations, afloat and ashore, link military forces with civilians in the area of operations and are intended to lessen
the impact of military operations during peace time, contingency operations, and periods of declared war. MCAST
supports humanitarian assistance and disaster relief; non-combatant evacuation operations and refugee operations;
and assists with local infrastructure restoration in the aftermath of military operations and natural or man-made
disasters. MCAST also delivers timely, focused, and customizable training to designated host nations. “Host
Nation” training supports critical regional stability by helping improve the recipient nation’s capabilities in
exercising maritime sovereignty.
j. Expeditionary Combat Readiness Center (ECRC). ECRC coordinates and oversees all
administrative processing, equipping, training, deployment and re-deployment of sailors assigned as Individual
Augmentees (IAs), In-Lieu-Of-Forces, and Provisional Units committed to Joint and Maritime Security Operations
including nontraditional expeditionary missions in support of Overseas Contingency Operations (OCO).
1102 Expeditionary Support Units (ESUs). ESUs provide direct support to COMNECC commands, units, and
teams within their respective Divisions/Groups. ESUs provide specialized support during military operations,
deployments, and recovery functions. Special emphasis is placed on direct support that standardizes procedures
within the Force and contributes to overall improved COMNECC readiness.
1200 Supply Department Mission. The Supply Department's primary charter is to provide the command or unit
with necessary equipment, parts, materials, supplies, and services required for the command to complete its mission
and remain self-sufficient for a prescribed duration. This logistics responsibility includes supporting preventive and
corrective maintenance on equipment in all projected operating environments. When necessary equipment, parts, or
consumable items are not available, Supply personnel must use all possible resources to ensure the most expeditious
and economical procurement of the required material. Equally important to the command's sustainability is accurate
inventory and configuration management for installed equipment. Proper accountability and safe, secure storage for
material and funds entrusted to the command or unit is an integral part of the Supply Department and a fiduciary
responsibility as the activity's comptroller. Depending on the activity’s size and mission, supply tasks may
encompass all or some of the following functions: procurement, receipt, storage, issue, accounting, and inventory
management of equipment, repair parts, equipage, consumables, special / personal gear issue (PGI) / organizational
clothing, and subsistence items.
1201 Command Support and Supply Relationships. Command support of the Supply Department is critical.
For the command to receive a high level of supply support, the Supply Officer must have a clear understanding of
the command's responsibilities and mission, and set his or her priorities and those of his or her personnel so attention
is devoted to the areas of primary importance. Therefore, this instruction, Naval Supply Systems Command
(NAVSUP) publications, instructions, notices, and fleet experience must be used to constantly evaluate supply
operations.
1202 Supply Officer
a. The Supply Officer for an NECC command or unit will be a Supply Corps Officer. For commands and
units without a billeted Supply Corps officer, the Commanding Officer will designate, in writing, the leading Chief
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or First Class Logistics Specialist (LSC / LS1) to be the Supply Officer. Specific duties and responsibilities of the
Supply Officer are outlined in Navy Regulations and various NAVSUP manuals and publications. All officers and
enlisted personnel assigned to the Supply Department are subject to the Supply Officer’s orders.
b. The Supply Officer is responsible to the Commanding Officer for the proper performance and
administration of the Supply Department. The Supply Officer must have a thorough knowledge and understanding
of COMNECC configuration, inventory, and financial management policy, effectively communicate that policy to
the Commanding Officer and Department Heads, and closely monitor execution of the budget plan.
1203 Duty Supply Officer and Duty Logistics Specialist (LS). When a Duty Supply Officer and/or a Duty LS
is required by the Supply Officer, one member of the Supply Department will be assigned each day to assist in
carrying out the essential departmental duties outside of normal working hours. Personnel assigned as Duty Supply
Officer and Duty LS shall familiarize themselves with the provisions of all pertinent directives. Additionally, the
Duty Supply Officer or Duty LS shall be immediately reachable after hours by landline, cellular phone, or pager.
1204 Supply Personnel. A sound Supply Department organization is necessary to carry out the department’s
objectives, which will vary according to the mission, physical characteristics, and the complement of the command.
NECC commands and units need adequate numbers of experienced personnel in supply ratings to cope with the
demanding task of providing supply support and services. Although no directive legislates how a Commanding
Officer should use personnel, those commands where Supply personnel devote the majority of their time to
professional supply duties realize maximum supply support. It is strongly recommended that Supply personnel be
assigned primarily logistics related duties. Without adequate manning, an undue burden is placed on Supply
Department personnel. Supply Officers should continuously examine supply rating manning levels, assess their
impact on essential support and services, and exploit innovative opportunities to augment Supply Department
manning.
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SECTION B - ADMINISTRATION
1300 Relief of Supply Officer. The Supply Officers’ relieving process shall be accomplished according to
reference (a), paragraphs 1160 through 1163. In addition to the required information cited in paragraph 1163 of
reference (a), the joint relieving letter to the Commanding Officer shall include statements concerning the following:
a. General condition of the Supply Department and all supply spaces, warehouses, and storage areas.
Address any defects or deficiencies noted during the space inspection. Status of department manning (including
NECs) by division.
b. Status of Tables of Allowance (TOA). The relieving officer must indicate his or her inventory
confidence.
c. Stock record accuracy including all applicable categories of provisions and repair parts (DLR,
TOA/COSAL, SIM/DBI, etc.).
d. DLR inventory validity. Conduct a wall-to-wall inventory of authorized stock (Allowance Type (AT)
Code 1) DLRs and DLRs cited in the command’s TOA. The inventory should be 100 percent on hand/on order.
e. Inventory and accountability of Meals, Ready-to-Eat (MREs) and Unitized Group Rations, Heat &
Serve (UGR-H&S) (if stocked).
f. Inventory and accountability of all storeroom (stocked) personal gear issue (PGI).
g. Inventory of command coins, commander’s coins, plaques, emblematic items, medals, trophies, badges
and any other awards purchased with OPTAR funds.
h. Status of Government Purchase Card Program including the following:
(1) Internal operating procedures have been established.
(2) Key personnel have been appointed in writing [Agency Program Coordinator (APC), Approving
Official (AO), and Card Holders (CH)].
(3) Key players have completed required training and copies of all required documentation such as
training and authority letters are on-hand.
(4) Semi-annual reviews have been completed.
(5) Required audits have been completed.
i. Financial status of NAF accounts (Wardroom mess, CPO mess, MWR, etc.).
j. Status of personal property inventory and sub-minor personal property transfer in the Supply
Department.
k. Status of management files’ and reports’ review in MicroSNAP, Supply & Financial Management
System (SFM) or NTCSS R-Supply (RSUP), as applicable; relieving officer has obtained Supply Officer level
access in SFM/RSUP; a final live transaction ledger and GBI/LBI report, at a minimum, should be generated to
close out the files of the detaching Supply Officer.
l. Number and replenishment cost of Supply Department deficient equipment and allowed repair parts
and consumables, including stock deficiencies listed in the SFM/RSUP Trial Reorder Review (items not on hand
and not on order).
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COMNECCINST 4400.1B
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m. Status and accuracy of the command’s Operating Target (OPTAR) accounting; date of the last
reconciliation with the accounting activity; and status of any other funds administered by Supply personnel.
n. Date of latest internal Material Obligation Validation (MOV).
o. Facts in dispute. If there is any disagreement between the officers as to the condition discovered, the
disputed issues will be brought to the attention of the XO/CSO and CO/Commander. The detaching officer will be
released from accountability only after disputes are corrected. Should circumstances prevent the two officers from
making a joint inspection, the relieving officer will make the inspection and prepare the required report within 20
days after reporting aboard.
1301 Supply Officer's Monthly Report to the Commander/Commanding Officer (Monthly Supply
Management Report)
a. The Supply Officer shall submit a monthly report to the Commander/Commanding Officer on the
status of the Supply Department by the 10th day of the following month. Supply Officers will use the format in
Appendix A and are encouraged to tailor this report to meet the needs of their command. The information in this
report serves as pulse points to assist the Commander/Commanding Officer in assessing the health of the Supply
Department and ultimately the command.
b. The Supply Officer, in coordination with the other Department Heads and the Command, should use
the information in the Supply Officer's Monthly Report to monitor and continuously improve critical processes. A
continuous improvement strategy ultimately results in improved customer and command support. This
improvement should be documented using monthly report comparisons. These comparisons could be used for
generating reportable metrics to the NECC chain of command. For Supply Management Certification (SMC)
purposes, retain copies of the Supply Officer's Monthly Report for the previous 12 months.
1302 Supply Management Assist (SMA) Visits
a. The NECC N41 Readiness Division issues an annual or biennial schedule establishing SMA visits
approximately 90 days prior to scheduled SMCs. NECC commands may also request SMA visits from their
Division/Group or NECC N41 staff. These staff teams consisting of Supply Corps Officers, senior enlisted and
civilian personnel, possess considerable experience and expertise in their respective areas. Assist visits are
contingent upon availability of personnel and fiscal resources. The mission of these staffs is to contribute to
improved fleet readiness in the most efficient and cost effective manner. Training is a primary focus of an SMA.
b. Upon completion of an SMA, the NECC N41 senior inspector may recommend changing an SMA to
an SMC and certifying the command ready for tasking when an exceptional state of logistical readiness, 90% or
above in ALL functional areas and an overall grade of outstanding, is noted during the assist visit. The inspection
team does not determine certification of an SMA. Certification will be endorsed at the TYCOM (N41) level. When
an SMA is certified, the SMA grade becomes the SMC grade of record.
1303 Supply Management Certification (SMC). Supply Management Certifications (SMCs) help NECC and
Division/Group Commanders determine subordinate commands’ ability to perform their mission and sustain
deployed operations logistically. SMCs are conducted a minimum of every 24 months to coincide, as much as
practical, with the maintenance phase of the Fleet Readiness Training Plan (FRTP) and are graded as satisfactory or
unsatisfactory. Using App. B, SMC Checklist, Division/Group Commander staffs shall inspect their subordinate
commands and units; COMNECC (N41) will inspect the Divisions/Groups. Division/Group Commander N4 staffs
shall prepare annual SMA/SMC schedules for subordinate commands and forward copies to the applicable units and
NECC N412. NECC and Division/Group Commanders schedule SMCs for the forthcoming calendar year based on
each command's or unit's projected operating schedule. The SMC schedule will be adjusted as operational changes
occur. Due to financial implications to the command’s OPTAR travel funds and to ensure proper DTS management,
the DTS program will be inspected during the command’s SMC and SMA visits. See par. 7230 for details. Echelon
IV commands shall maintain files with completed checklists and grades assigned to subordinate (Ech V & VI)
commands' SMC/SMA Visits. See Appendix B for additional SMC program details.
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1304 SMC Checklist. See Appendix B. Commands will be certified only in the areas applicable to their
logistics operations (i.e., a command’s overall percent score is based solely on the assessed areas).
1305 Supply Management Excellence Award (Blue “E” Award). The Supply Management Excellence
Award (also known as the Blue “E” Award) recognizes excellence in management of supply, financial, and
personnel resources. To qualify for this award, NECC commands must obtain and maintain the following minimum
criteria:
a. The unit’s Supply certifications (e.g., Supply Management Certification (SMC)) remain current
throughout the competitive period which runs from 01 January to 31 December;
b. Receive an overall SMC grade of outstanding on the initial periodic SMC assessment; each assessed
area must score 90 percent or above. An SMC grade below excellent in any area will disqualify the command for
the excellence award.
c. Depot Level Repairable (DLR) Management. DLR carcass charges (Fund Codes _B and _3 cited in
column 23 of the Budget OPTAR Report (BOR)) and DLR surveys (for Advice Code “5A” requisitions) cannot
exceed three percent of DLR obligations for the applicable fiscal years during the competitive period. The three
percent threshold is based on the dollar value of DLR carcass charges for requisitions submitted during the fiscal
year divided by unadjusted DLR obligations (i.e., Fund Codes _B and _3 cited in column 23 divided by Fund Codes
_B and _3 cited in column 22 of the BOR). Carcass bills received prior to 30 Nov (carcass value not reflected in
column 23 of the BOR) will be included in the total DLR carcass charges for the applicable fiscal year; carcass
credits received prior to 31 Dec (not reflected in column 23 of the BOR) will be accepted as credit.
d. Food Service Management. An excessive over-issue (i.e., stores consumed exceeding the monetary
allowance by two percent or greater) at the end of the fiscal year, upon disestablishment of the General Mess, or
relief of the Food Service Officer, or excessive surveys (i.e., surveys that excess two percent of stores consumed) for
any month during the competitive period is a disqualifier for the award .
e. Any major loss of material or equipment accountability during a competitive period due to poor
management practices or failure to follow established procedures as determined by the Force Supply Officer will
result in loss of eligibility.
f. In addition to the minimum criteria listed above, the following may exclude a unit from receiving the
Blue “E” award:
(1) Consistently poor performance in any of the supply or financial functional areas during the
competitive period as determined by the Force Supply Officer. Supply metrics extracted from SFM, RSUP, and
Readiness & Cost Reporting Program (RCRP) data will be used by NECC N41 staff to gauge performance
throughout the competitive period.
(2) Evidence of behavior that violates rules, regulations, policies, established business practices, is
detrimental to the effective support of the command, or is intended to inappropriately inflate or improve metrics in
logistics systems (including data feeds to RCRP or any other means).
g. Subsequent SMC assessments for attempting to meet the minimum criteria to qualify for this award are
prohibited. For example, if a unit received a score of less that 85% in any of the supply functional areas during the
initial periodic SMC, a subsequent SMC assessment will not be conducted for meeting the minimum award criteria.
h. Revocation of award. The Supply Management Excellence Award may be revoked if an issue that
would have prevented qualification during the competitive period comes to light in the calendar year after the
competitive period. For example, if a unit received the Blue “E” in calendar year 2010, but a disqualifying criterion
such as a loss of accountability that occurred in 2010 is not discovered until sometime in calendar year 2011, the
Blue “E” received in 2010 may be revoked.
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1306 Security of Supply Spaces and Key Control
a. The security of accountable Supply spaces (i.e., all assigned command spaces, offices, storerooms,
warehouses, lay-down yards, CONEX / MILVAN containers, etc.) is essential to an efficient supply operation.
Supply Officers shall ensure that required security measures are strictly observed per reference (a), par. 1118. For
the purpose of this instruction, any reference to storeroom may be substituted with storage container, MILVAN,
warehouse, or any secure space. Due to the often-pilferable nature of many NECC units’ inventories, careful
attention must be paid to security administration, emergency procedures, and physical security.
b. Security Administration: All entrances to accountable spaces shall be clearly marked with emergency
access instructions and a point of contact phone number. This phone number shall not be a personal cell phone or
home phone. Supply officers will assure that Letters of Designation (LODs) for accountable spaces are posted at
every entrance. LODs include designation of the space custodian, an approved access list, and emergency
procedures if required. The Supply Officer maintains the original LODs in a binder or folder in his possession.
These letters must be promptly updated when the custodian and other authorized personnel change.
c. Emergency Procedures: The Supply Officer shall promulgate written emergency access procedures for
accountable Supply spaces and add this guidance in the CDO/SDO duty binder. The Supply Officer also ensures
Command/Staff Duty Officers (CDO/SDO) are trained in emergency access procedures and security requirements
for accountable Supply spaces.
d. Physical Security: NECC commands and units normally employ several forms of access control to
their spaces: 1) key locks, 2) swipe / magnetic key card locks, and 3) combination / cipher locks. Units employing
key locks shall maintain positive key control at all times with a complete, up-to-date inventory of all keys, including
master keys, for all locks. The Supply Officer shall retain at least one copy of all master keys. The Supply Officer
will designate in writing via LOD who is authorized to hold keys and master keys for space access for every secure
or accountable space. When a key box or key locker is used for controlling keys, a logbook shall be utilized
showing the checkout and check-in times, and the name and signature of the individual receiving the key. All keys
will be inventoried monthly and the inventory documented (a signed entry in the logbook is sufficient for
documenting the inventory).
e. When units employ (swipe) key card or combination / cipher lock access, the Supply Officer will
provide the command Security Officer an approved updated access list anytime there is a change in personnel
holding key cards or combination numbers for Supply spaces. On a quarterly basis, the Supply Officer will review
with the Security Officer the security systems currently allowed and the access listing to ensure only authorized
personnel have access to Supply spaces. If the security system utilizes a combination / cipher lock access, the
Supply Officer will ensure that combinations are changed at least every six months and upon transfer of personnel
with combination access. A checkout process shall be maintained so that when a holder of the cipher lock
combination detaches from the command the combination is changed, and if a key card lock or key lock is utilized,
the key holder returns the key / card key to the Supply Officer and he is removed from the access list. Sealed
envelopes containing the combinations for combination / cipher lock access systems should be in the CDO safe. If a
key card lock system is utilized, at no time shall all badges be given full access to all Supply spaces (equivalent to a
master key); only the Supply Officer, Duty Supply Officer, and CDO should hold a full-access key card; all other
key cards shall have access limited to the individuals’ primary work areas.
1307 Supply Office Functions
a. The Supply Office functions include Operating Target (OPTAR) accounting; requisition and purchase
order preparation and submission; timely preparation and printing of required reports; supply related correspondence;
Standardized Accounting & Reporting System, Field Level (STARS-FL) upload at the ESU and Division/Group
level; and the maintenance of records, files, and SFM, RSUP, and RCRP.
b. OPTAR / Requisitioning. The OPTAR and requisitioning LS is responsible for maintaining all records
and preparing reports that apply to the command’s OPTAR. OPTAR applies to Echelon IV and V commands.
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Chapter Seven (7) provides specific guidance regarding financial management. Echelon IV Supply Departments are
responsible for their departmental budgets. Specific tasks include:
(1) Maintain records for each OPTAR grant.
(2) Prepare requisition and procurement documents.
(3) Monitor requisition status; submit follow-ups or requisition cancellation requests as required.
(4) Process internal and external Material Obligation Validations (MOV).
(5) Process and challenge, if appropriate, prior year financial listings in a timely manner.
(6) Prepare monthly departmental budget (OPTAR status) report and distribute in a timely manner.
(7) Prepare STARS B1 Reports / Financial Transaction Ledgers (TLs) (Division / Group / Squadron /
ESU).
(8) Ensure all requisitions and financial transactions and reports are properly processed in SFM/RSUP.
(9) Utilize SFM/RSUP Z0A/X0A (document identifier) files and job order number (JON) middleware
(for passing data between RSUP and STARS-FL).
c. Administrative. LSs are responsible for maintaining all supply related files and publications and
preparing supply related correspondence. This includes:
(1) Maintain the correspondence file per references (b) and (c).
(2) Assist in maintaining OPTAR and requisition files and preparing OPTAR reports per Chapter
Nine (9) of reference (a).
(3) Maintain and update all required publications and instructions.
(4) Prepare supply related reports and correspondence.
(5) Process “pen & ink” Coordinated Shipboard Allowance List (COSAL) maintenance actions /
changes (for units maintaining manual COSALs); process Automated Shore Interface (ASI) updates in MicroSNAP
Organizational Maintenance Management Subsystem (OMMS) / NTCSS Organizational Maintenance Management
Subsystem - Next Generation (OMMS-NG).
1308 Regional Central Issue Facility (CIF)
a. A CIF has been established in the Hampton Roads (VA) region at NAVELSG, Warehouse 4,
Cheatham Annex to manage and issue Force-wide common Personal Gear Issue (PGI) and combat equipment such
as camouflage utility uniforms (CUU), boots, ammo pouches, etc. The goal of a CIF is to receive, stow, issue, and
account for inventories of Class II supplies in a central warehouse to support all Expeditionary commands in the
region rather than each command and unit stocking common PGI items. The CIF enables NECC to apply lessons
learned, benefits, and best practices from across the Force while reducing redundant inventories and minimizing
manpower required to maintain inventory and issue operations. A centralized inventory management system also
provides a single integrated enterprise-wide system which increases operating efficiencies and reduces operating
costs by utilizing various tools and techniques. CIFs are planned for San Diego and Gulfport regions.
b. If a CIF is operating in the command's region, the command shall utilize the CIF and shall not stock
PGI, organizational clothing, or combat equipment which is managed in the CIF. Commands select PGI items
managed in the CIF from a standardized stock list. A command shall not begin stocking an item because it is
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temporarily not available (not-in-stock - NIS) at the CIF. Commands may continue to control and issue their own
mission-specific TOA-identified PGI if not stocked at the CIF. If the service or material issued from a CIF is
unacceptable or inadequate contact COMNECC N41 immediately with specific details.
1309 Repair Parts Storeroom. Storeroom LSs are responsible for the receipt, storage, issue, and inventory
control of all repair parts. The financial records, reports, and requisition files will be maintained in the Supply
Office. The senior petty officer assigned will be the Petty Officer In Charge (POIC) who will:
a. Ensure adherence to existing management and inventory policies.
b. Ensure all stock issues and Direct Turnover (DTO) requests are processed on properly prepared
NAVSUP Forms 1250-1 (SFM) / Picking Tickets (DD Form 1348-1) (RSUP) and all inventory transactions are
recorded in SFM/RSUP.
c. Ensure proper security of spaces.
d. Ensure all spaces are kept clean, neat, and orderly and that safety precautions are observed.
e. Carry out additional duties as required.
1310 Personal Gear Issue (PGI) / Organizational Clothing Storeroom. The following applies to commands
and units in regional areas where CIFs have not been established (see par. 1308 for CIF information). PGI /
Organizational Clothing LSs are responsible for the receipt, storage, issue, and inventory control of combat
equipment, Camouflage Utility Uniforms (CUUs, desert and woodland), foul-weather gear, and other PGI /
organizational clothing. The senior petty officer assigned (LSC / LS1) will be the Petty Officer In Charge (POIC)
who shall:
a. Initially process all procurement requests for materials under the cognizance of the Personal Gear Issue
(PGI) / Organizational Clothing Storeroom.
b. Ensure proper procedures are followed concerning the receipt, storage, issue, security, and inventory
control of all supplies and equipment assigned to this storeroom.
c. Ensure only authorized personnel receive and properly sign for acceptance of PGI / organizational
clothing and that accurate custody cards of this material are maintained.
d. Ensure uniforms are tailored according to Uniform Regulations (ensuring only authorized
accoutrements are sewn onto the uniform at command expense).
e. Ensure all areas are kept clean, neat, and orderly; safety precautions are complied with, and
unauthorized personnel are not allowed in the space(s).
f. Carry out additional duties as required.
1311 Barbershop. If established, the barbershop is responsible for providing basic haircutting for unit personnel
on a no-cost basis. Adhere to barbershop procedures delineated in reference (d), paragraphs 2400 through 2403, and
sanitation procedures in reference (e).
1312 Laundry. If temporary laundry operations are established, follow the procedures and requirements
outlined in references (d) and (e) regarding laundry operations, record keeping, accountability, safety practices, and
sanitation.
1313 Food Service. Expeditionary Force evolutions or deployments may require Food Service operations such
as Field Messing or subsisting on Meals, Ready-to-Eat (MRE) or Unitized Group Rations, Heat & Serve (UGR-
H&S). There are no Wardroom or CPO Messes in NECC commands. Food Service for all messes is provided from
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the galley and responsibilities and procedures are outlined in Chapter 9, Food Service Operations and Management,
and in reference (f).
1314 Postal Operations. If Postal operations must be performed, the Postal Officer must be designated in
writing by the Commanding Officer. Postal Officers shall utilize references (g) through (j) to perform their duties.
a. Official Mail Manager (OMM). Each command shall designate an OMM, E-7 or above, who will be
responsible to the Commanding Officer for the command's official mail. The Postal Officer will not be designated
as the OMM. The command's Administrative Department is responsible for the internal control of official mail.
b. Official Mail Costs. For most COMNECC activities, the payment of official postage is the
responsibility of the host base command on which the activity resides.
(1) Use of penalty mail instruments (e.g., stamps, meters, permit imprints, second-class and business
reply mail, etc.) is not authorized.
(2) Use of commercial postage stamps, meters, and all other United States Postal Service (USPS)
services available to the private sector are authorized. Payment for all USPS services will be made at the time the
service.
(3) Include anticipated significant non-investment postage expenses in the command's Annual
Financial Management Plan (AFMP).
(4) Limit the supply of postage stamps. Postage stamps are intended for use by small volume mailers
with outgoing mail too low to justify postage meters. Therefore, deployed commands with mail meters may carry
no more than a 10-day supply of stamps; commands without meters may carry a 90-day supply. Under no
circumstances will the supply of official mail stamps exceed a 90-day supply.
(5) Minimize use of expensive services such as express mail, two-day priority mail, merchandise
return, business reply mail, and special services such as registered, certified, and insured mail.
(6) Take advantage of less expensive USPS rates such as third-class (for circulars, books and other
printed matter weighing less than sixteen ounces) and bulk mail.
(7) Maximize use of other means to transmit or transport the message or item, when applicable, such
as email, WINSALTS / WEBSALTS, guard mail, fax, Naval message, phone call, freight, small parcel carrier, or
other no-cost or low-cost mail services.
c. Mail Routing Instructions (MRI). Naval messages with MRI provide mail routing activities
information required to forward mail to the unit’s operating theater. All MRIs shall be sent with a precedence of
"PRIORITY" and a classification of "CONFIDENTIAL." MRIs shall be submitted to Joint Military Postal Activity
(JMPA) at least 10 days in advance of unit movement. To ensure the primary and alternate mail routers receive the
unit's MRI, send all MRIs to the following JMPA message addresses:
CDR JT MIL POSTAL ACTY PAC LOS ANGELES CA

CDR JT MIL POSTAL ACTY ATL NEW YORK NY//MPSA-NY-MR//
1315 Microcomputer Shipboard Non-Tactical Automated Data Processing (MicroSNAP) System / Naval
Tactical Command Support System (NTCSS)
a. All NECC commands with OPTAR funds have been implemented with MicroSNAP or NTCSS and
are mandated to maintain and utilize the Supply and Financial Management (SFM) or Relational Supply (RSUP)
sub-system / module for material, inventory, and financial management and reporting. Standardizing the data
repository across the Expeditionary Force allows for uniform data retrieval and analysis, and metrics presentation.
All NECC commands shall also use the Organizational Maintenance Management System (OMMS) / Next
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Generation (OMMS-NG) for all organizational-level equipment configurations, maintenance actions, and associated
logistics support data.
b. RSUP activities shall utilize the Integrated Barcode System (IBS) for receipt and inventory processing.
See par. 6133 for details.
c. The following applications are also available on the MicroSNAP system:
(1) “Custody Tracking System” (CTS): To automate the issue, turn-in, and custody tracking process
of "Rotatable Pool" items and individual custody records;
(2) "Maintenance and Operations Support System" (MOSS): To manage vehicle inventory,
preventive and corrective maintenance including scheduling, and operations.
(3) "Table of Allowance Management System" (TOAMS): A web-based application to record,

analyze, and report the status of a unit’s Table of Allowance (TOA) including planning and budgeting, inventory
control, and asset management.
1316 Post-Deployment Logistics Lessons Learned Report / After Action Report (AAR)
a. Within 30 days of returning to homeport after a deployment or major exercise, all NECC commands
and units shall submit a post-deployment logistics lessons learned report [also known as an After Action Report
(AAR)] to COMNECC, Code N41, via the chain of command (ISIC and deployed OPCON N4). Identifying lessons
or recommendations that highlight improvements or reveal shortcomings in existing logistics policy or procedures at
any level of the supply chain, or phase of the Fleet Readiness Training Plan (FRTP), which could help other
commands prepare for future deployments or exercises are extremely valuable and should be addressed in the report.
Reaffirming existing policy or procedures should not be cited. Lessons learned serve to record specific experience
gained or issues noted in preparing for and during a deployment or exercise. Submitting a negative report is
acceptable if no improvements were identified or shortcomings encountered.
b. Lessons learned should also be entered in the Navy Joint Lessons Learned Information System (Navy-
JLLIS) at https://www.jllis.mil/NAVY. References (k) and (l) refer.
c. If any segment of an issue, solution, or recommendation is classified, commands shall submit the
lessons learned report on an appropriately classified naval message or an email on the Secure Internet Protocol
Network (SIPRNET); unclassified reports may be submitted via email (preferred method) on the Non-Secure
Internet Protocol Network (NIPRNET).
d. Maintain a “Post-Deployment Logistics Lessons Learned” [After Action Report (AAR)] file for the
current and two prior fiscal years. Echelon IV commands shall ensure subordinate units submit the required reports.
To assist future deployers, Echelon IV commands shall also maintain lessons learned files for all returning deployers
under their purview.
e. The logistics lessons learned report must include, at a minimum:
(1) Security Classification: (this report is Unclassified, Confidential, etc.)
(2) Command:
(3) Operation / Exercise name:
(4) Inclusive Dates:
(5) Interest Item / Issue / Problem / Recommendation: (Provide information of interest, problem areas,
issues, requirements, or recommendations regarding supply or logistics pre-deployment preparations, scheduling
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considerations, procedure or system checklists, planning, execution, application or employment of an organization,

system, process, or procedure)
(6) Action Taken: (Describe the action taken or the temporary solution to the problem or issue; the
primary source and type of support received; the support or material required but unavailable and if known, the
reason why it was unavailable; and the results of the action taken)
(7) Lessons Learned: (Describe what solutions worked and what did not work)
(8) Point of Contact: Name / Rank: Tel: E-mail: (appropriate

SIPRNET or NIPRNET).
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COMNECCINST 4400.1B
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CHAPTER 2
MATERIAL IDENTIFICATION

(b) COMNECCINST 4015.1 (Series) – Force Management of Tables of Allowance
(c) NAVFACINST 4423.1 (Series) – Development, Modification, and Documentation of Naval
Facilities Engineering Command (NAVFACENGCOM) Managed Advanced Base Functional
Components (ABFCs) and Tables of Allowance (TOAs)
(d) NAVICPINST 4471.170 (Series) – COSAL Use & Maintenance Manual
(e) OPNAVINST 4790.4 (Series) – Ships’ Maintenance and Material Management (3-M) System
Policy
2000 Introduction. This chapter provides information regarding material identification; sources of information
for equipment, parts, and material such as the Coordinated Shipboard Allowance List (COSAL) and the Tables of
Allowance (TOA); and methods for requesting and making changes to the command’s configuration and material
allowance documents. Reference (a), Chapter Two (2), contains detailed information for material identification of
Navy material. It is essential that command and unit Supply Officers, Logistics Specialists, and Supply Petty
Officers be familiar with this publication to properly identify material. This chapter is not intended to be an all-
inclusive authoritative COMNECC doctrine in TOA policy and procedures; it is intended to provide an overview of
TOA management to Supply personnel unfamiliar with the TOA concept. For detailed TOA policy and procedures,
see reference (b).
2100 Cataloging Equipment, Parts, and Material. Much of Expeditionary Forces’ equipment, parts, and
material have been cataloged in the Federal Catalog System using National Stock Numbers (NSN). However, with
the continual change of equipment and material applicable to NECC commands due to enhancements, modifications,
or obsolescence, a vast amount has not been assigned NSNs. In order to standardize cataloging parts and material
that is repeatedly used, unique stock numbers are assigned by the supporting ESU or command using the material.
Reference (a), par. 2032-2039, provides detailed information regarding the construction of NSNs and unique stock
numbers. These unique numbers include:
a. Navy Item Control Numbers (NICNs), assigned by item managers for permanent or temporary control
of selected non-NSN items under their cognizance;
b. Local Item Control Number (LICN), assigned by the end-user and authorized for local use only
(because a LICN is meaningless to the DoD Supply System) for cataloging a non-standard item in SFM/RSUP;
c. Technical Manual Identification Numbering System (TMINS) Number, used to identify and requisition
technical manuals.
2200 Table of Allowance (TOA)
a. The TOA identifies and quantifies the basic personnel, material, and equipment to carry out
operational requirements under a range of anticipated operational environments in contingency, wartime, and
disaster recovery operations. It is the primary allowance document of the Navy Expeditionary Combat Forces and is
approved by the Chief of Naval Operations (CNO). Separate TOAs are developed for the various levels of the
organization and for the different units.
b. The CNO formulates the doctrine and policy for all Naval Expeditionary Combat Forces and approves
all NECC Tables of Allowance and any changes that affect commands’ missions.
c. The Chief of Civil Engineers (COMNAVFACENGCOM) advises the CNO in TOA matters that
concern mission and state-of-the-art technological advances.
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d. The Naval Facilities Expeditionary Logistics Center (NFELC) is the system manager that maintains
NECC Tables of Allowance records, assists NECC with developing new allowances, and collects field
recommendations for revisions to TOAs.
e. COMNECC, in collaboration with Operational Commanders, Operational Units,

COMNAVFACENGCOM, System Commands, and technical experts, develops new TOAs and reviews existing
TOAs to ensure that allowance documents continue to provide the capabilities required to accomplish units’
missions, to identify and achieve efficiencies, and to modernize commands’ abilities.
2201 Major Uses of the TOA
a. Authorization Document. Lists the equipment each command is authorized to requisition and maintain
on-hand. This also provides the means to standardize equipment throughout Expeditionary Forces.
b. Accountable Document. Lists the primary equipment for which the Commanding Officer is
accountable.
c. Visibility and Control Record. Provides COMNECC and subordinate activities visibility of NECC
assets and a means to control them.
d. Program Objectives Memorandum (POM) and Budget Instrument. The TOA and its records, through
analysis and managerial review, is used to identify equipment deficiencies for POM and budget purposes as it
contains equipment allowance quantities and on-hand balances for each activity and for COMNECC in total.
e. Logistics Support. A TOA is a grouping of equipment, material, and personnel assigned to perform
assigned missions in an expeditionary or austere environment. A TOA and its associated facilities and assemblies
are complete entities, which are detailed to the NSN level. By specifying requirements in terms of TOA elements,
the user can rapidly and concisely communicate necessities to material and logistics mangers. A breakdown of
material in each Advanced Base Functional Component (ABFC) is presented in its respective Advanced Base Initial
Outfitting List (ABIOL). Responsibility for material documentation and information about ABFC content comes
under the direction of the CNO and is delineated in the table of Advanced Base Functional Components (OPNAV
41P3 (series)).
(1) NFELC provides current TOA configurations with complete hierarchal displays of all TOA
elements in various published documents as well as on website https://abfcview.navfac.navy.mil.
(2) COMNECC, Code N43, may also provide technical guidance, reports, and other tools to assist
Operational Commanders in TOA management and sustainment.
2202 TOA Organization. Individual line items of material and equipment are identified by National Stock
Number (NSN) or Navy Item Control Number (NICN). Stock numbers for Civil Engineer Support Equipment
(CESE) are listed within the Equipment Codes (EC). Other stock numbers are assembled within functional
Assemblies. Assemblies are grouped functionally into either Groups or Facilities. Groups and Facilities are
segregated by major category or material into Sections, and by purpose into Subcomponents. Specifically:
a. A subcomponent may represent any logical subdivision of a command such as a detachment, squadron,
team, module, unit, staff, or other specialized, specifically identified group.
b. A facility is a pre-engineered functional design. It is not equipment and supplies used together, but
items that fit together as a specialized system. Troop housing and shower units are examples of a facility. Facilities
usually consist of more than one assembly. For example, troop housing might have an assembly for lighting,
another for heating and air conditioning, and a third for the shelter itself. The first digit of a facility number is
always an integer one (1) through nine (9).
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c. A group is a functional sub-division of a section consisting of material, equipment, and facility

collateral used for a similar purpose such as Alfa Company tools or communications equipment. Groups’ numbers
begin with zero. Groups and facilities exist at the same level in the TOA hierarchy.
d. An assembly is a collection of tools, equipment, and materials, listed by stock number, required to
perform a specific task, such as automotive maintenance or dental cleaning. Often complicated tasks require
numerous assemblies. Assemblies are subdivisions of groups/facilities and identified by a five-digit number.
e. A section is not part of the TOA’s hierarchy but a category of material within a TOA or subcomponent.
Each section number identifies a category of personnel, material, or equipment in the TOA. For example, TOA
Section 16 is comprised of assemblies supporting chemical, biological, and radiological equipment and material.
For a complete, current listing of TOA sections consult the P-437 or its Internet counterpart, ABFC View
(ABFC/TOA Planning Information), at https://abfcview.navfac.navy.mil. A section is a major category of material
identified by a two-digit number.
2203 TOA Responsibilities
a. Functional Manager. COMNECC Assistant Chief of Staff (ACOS) for Materiel (N43) is the
"Functional Manager" for items in the TOA. N43 and N8 staff review new TOA items against requirements and
ensure accuracy of the TOA inventory including maintenance data, allowance quantities, and on-hand quantities.
b. Division/Group Commanders. Division/Group Commanders shall promulgate such amplifying, formal

guidance as necessary to implement COMNECC guidance under their unit’s unique mission constraints and shall
provide subordinate units informal training, enforce COMNECC policy, and perform regular, periodic, documented
inspections. Inspections shall be conducted as necessary but not less than annually. Inspection documents shall be
readily available to COMNECC upon request.
c. Commanding Officer. The Commanding Officer is accountable for all TOA material in the
command's custody and for the Official TOA Electronic Record of each TOA. The C.O. shall ensure TOA policies
and procedures are followed with specific emphasis on the readiness of the TOA, TOA maintenance, Official TOA
Electronic Records, and transfer of custody of TOA equipment upon change of command. Generally, the C.O. will
assign responsibility and oversight for TOA material management to the Supply Officer; however, this may be
delegated to other subordinates. The responsible officer of the TOA may further delegate it to subordinates. Such
assignments do not relieve the assigned officer of his responsibility for proper TOA management.
d. Supply Officer, TOA Officer, or TOA Manager. The Supply Officer, or TOA Officer/Manager if
other than the Supply Officer is assigned (designated in writing by the Commanding Officer or written into an
individual's Position Description (PD)), is responsible to the Commanding Officer for the proper performance,
administration, promulgation and coordination of the TOA program and related activities within the command
including:
(1) Procurement and inventory management;
(2) TOA change request submission;
(3) TOA training and report submission;
(4) Compliance with established TYCOM guidelines.
Additionally, the Supply Officer or TOA Officer shall exercise oversight of the command’s Official TOA Electronic
Record, ensure its accuracy, and screen equipment requisitions to ensure compliance with TOA requirements. The
Supply Officer or TOA Officer is also responsible to the Commanding Officer to report on the overall wholeness of
the TOA and to provide to other authorized individuals within the command such information as is necessary to
assess readiness. Subcomponents, facilities, and assemblies represent specific capabilities. The wholeness and
wellness of each TOA element is directly related to the command’s ability to perform a specific task. These often
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translate directly to Navy Mission Essential Tasks (NMETs) and are therefore critical readiness assessment
measurements.
e. Department Heads. Department Heads are responsible to the Commanding Officer to ensure TYCOM
and other applicable directives are followed. Responsibilities include but are not limited to:
(1) Mission-ready status of equipment and materials under their control;
(2) Assigning a TOA Records Keeper and an alternate to perform data entry and updates to the
Official TOA Electronic Records for TOA items in their custody. Department Heads also ensure all command
elements with custody of any portion of the TOA are responsible for assigning TOA Records Keepers. When
practical, more than one TOA Records Keeper may be designated as well as alternates, to act in the absence of the
primary(s).
(3) Conducting TOA inventories according to formal policies of higher authority and the command’s
annual inventory schedule;
(4) Notifying the Supply Officer or TOA Manager of TOA equipment changes in inventory balances;
(5) Submitting TOA change requests via the Supply Officer.
f. TOA Records Keeper. TOA Record Keepers shall routinely update the command’s Official TOA
Electronic Record (see par. 2205) to ensure the records accurately reflect the true state of the TOA. This includes
changing the on-hand quantity field to accurately reflect the on-hand inventory. TOA Record Keepers require clear,
documented information from TOA custodians in order to perform this task, as well as a thorough understanding of
the TOA structure, electronic records, and their use conventions.
g. Maintenance Personnel and Supply Petty Officers. Maintenance personnel and Supply Petty Officers
are responsible for following TOA procedures and reporting TOA discrepancies to the Supply Department for
corrective action. Inaccuracies and problems with the TOA are most frequently discovered by the Maintenance
personnel working with the TOA. Specifically:
(1) Maintenance personnel shall maintain TOA equipment in a “ready-for-use” state at all times.
Perform periodic, planned and unplanned, maintenance and repair to Civil Engineering Support Equipment (CESE),
Civil Engineering End Items (CEEI), power tools, and other major end items, to ensure their proper and safe
operation at all times;
(2) Conspicuously label TOA boxes, crates, and other portable containers for ease of identification,
transportation, inventory, stowage, retrograde and resupply. Labeling shall be durable enough to remain readable
under expected operational and environmental conditions. The labels shall include:
(a) TOA;
(b) TOA subcomponent number and name;
(c) Group or facility number and name;
(d) Group or facility sequence number (x of y);
(e) Assembly number and name;
(f) Assembly sequence number (x of y).
Note: The International Standardization Organization (ISO) and the Convention for Safe Containers (CSC) capable
of intermodal shipping (using more than one mode of transportation) are excluded from these labeling requirements
because they must comply with other governing directives.
2204 TOA Configuration Maintenance Procedures. TOA configuration maintenance and changes shall be
performed in accordance with references (b) and (c).
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2205 TOA Electronic Records Management
a. Official TOA Electronic Records shall be kept current at all times by TOA custodians according to
formal guidance from COMNECC. Only TOA records specifically approved by COMNECC are authorized.
Echelon IV commands and below may create local reports and other informal analytical tools to aid in TOA
management and sustainment, but in no way will these substitute for the complete, COMNECC authorized, Official
TOA Electronic Record.
b. TOA Electronic Record Format. Enterprise TOA Record standards are currently in development and
the supporting technologies are evolving. For that reason, specific formats and procedures will not be addressed
here. Instead they will be published in COMNECC Notices such as COMNECC NOTICE 5230 until a steady state,
full operational capacity enterprise system is established
2206 TOA Related Publications. Publications used in conjunction with the TOA are the Substitute Item List
and the Assembly List. These are distributed by NFELC upon request. The following is a list of helpful and
governing documents.
a. Advanced Base Functional Components / Table of Allowance (ABFC/TOA) View. ABFC/TOA View
is a program that displays data at the Component, Facility/Group, Assembly, or NSN level along with the associated
drawings; it allows search by keys or key words. All data in NAVFAC P-437, Vol. 2, Facility Planning Guide, and
the Civil Engineer Support Table of Allowance database is available through this program and its associated
databases. It is developed by NAVFAC Information Technology Center (NITC) Seabee Readiness Support Branch
(Code IT22) and managed by NFELC. ABFC/TOA View is available at https://abfcview.navfac.navy.mil;
b. NAVFAC P-300 - Management Of Civil Engineer Support Equipment;
c. OPNAV 41P3 (Series) - The Table of Advanced Base Functional Components with Abridged Initial
Outfitting Lists (ABIOL);
d. OPNAVINST 4040.39 (Series) - Navy Advanced Base Functional Components (ABFC) Planning And
Programming System;
e. COMNECCNOTE 5230 - Table of Allowance Assessment Reporting Systems (TOAARS) Data Input
Requirements;
f. NAVFACINST 4423.1 (Series) - Development, Modification, and Documentation of Naval Facilities

Engineering Command (NAVFACENGCOM) Managed Advanced Base Functional Components (ABFCs) and
Tables of Allowance (TOAs);
g. Consolidated Cross-Reference / Material Take-Off (MTO) Alpha Sequence and NIIN Sequence. The
Consolidated Cross-reference / MTO is a list of all TOA allowed items. It provides the total allowance quantities
for each item found in the TOA. Additionally, the applicable assemblies, groups, and supply management data are
provided. It is published in alphabetical sequence (when only the name or description is known) and numerical
(NIIN) sequence (when the stock number is known).
h. Change Notification Data (CND). The CND is a summary of the TOA changes that occur during the
update period. Item addition, replacement, and deletion changes are a result of operating units’ recommendations,
health and welfare considerations, and state-of-the-art improvements. Stock number, substitute item, cognizance
symbol, unit price, and unit of issue changes are "system" generated. The CND report is provided upon request for
the revised TOA. Changes in the CND are entered into the TOA of the same publication year. The following are
the various types of changes to the TOA:
(1) Adds. A new item.
(2) Quantity Changes. An increase or decrease to the previous allowance.
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(3) Replacements. Items are normally replaced due to state-of-the-art changes, unavailability of the
original item, or other considerations such as safety. Items being replaced should be retained onboard and used as
substitutes until exhausted. However, items being replaced due to a potential personnel hazard should be disposed
of immediately and the replacement items ordered.
(4) Deletions. Deleted items not listed in the current TOA NIIN MTO should be disposed of
according to existing procedures unless otherwise directed by higher authority.
(5) NSN / NICN Changes. A previously listed item with a new stock number.
(6) Unit of Issue, Cognizance Symbol, Federal Supply Classification (FSC) Changes.
(7) New Group or Assembly. Newly assigned Group or Assembly, or a transfer of an Assembly to a
new Group.
i. National Stock Number Breakdown of Sets, Kits, and Outfits (SKO) Assembly 07295. Stock
numbered items with a unit of issue of “set” (SE), “kit” (KT), or “outfit” (OT), are made up of smaller pieces or an
assortment of items that are alike but in different sizes. The SKO provides information and an illustration of the
parts and pieces that make up the sets, kits, or outfits.
(1) Format. The SKO contains an alphabetical listing of abbreviations and the manufacturers of items
appearing in the publication. The NSN breakdown section is in NSN sequence and the components are in NSN /
NICN / PN sequence. In addition, the NSN section shows an illustration (when appropriate), the manufacturer, the
applicable assemblies, and pertinent notes.
(2) Method of Use. SKOs are identified by NSN / NICN in the TOA. To find an item, locate the
stock number in the NSN section, then piece/pieces required. For part-numbered items, the manufacturer is listed in
the "Reference" block. The Commercial and Government Entity (CAGE) Code may be found in the alphabetical list
of manufacturers.
(3) Publication and Distribution. NFELC updates, publishes, and distributes the SKO every two years.
Additional copies may be requested under LICN 0525-LL-LCC-0751.
j. Substitute Item List. An aid to determine if a stock numbered item is an acceptable NECC substitute.
The Prime NSNs are listed in the current TOA while the substitute NSNs include replaced items that may be on-
board and should be used until exhausted. The NECC Substitute Item List is updated biennially and is part of the
TOA update package. It is published in two numerical-sequence formats: “Prime NSN to Substitute NSN” sequence,
and “Substitute NSN to Prime NSN” sequence.
k. Assembly List. This publication lists all assemblies currently used, their description, and TOA group
application. This is a reference source to help identify requirements that may not be listed in a specific TOA but
may be in use or stocked by other types of units. The Assembly List is updated annually and must be requested
from NFELC.
2207 Equipment Definitions. The following definitions apply to equipment as they relate to the TOA. See
reference (b) for additional TOA equipment information.
a. Authorized Equipment: Equipment that has been authorized by the respective resource sponsor and is
listed in the activity’s TOA.
b. Augment Equipment: Equipment temporarily transferred from one activity’s authorized TOA to
augment another unit’s TOA for a specific mission and a specific timeframe. Echelon IV commands may authorize
equipment to be transferred from any TOA under their control to augment one of their units. Requests for augment
equipment outside of the Echelon IV command’s control must be forwarded via the chain of command to the
TYCOM and SYSCOM, if applicable, for approval.
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c. Suitable Substitutes: Equipment that meets the minimal capabilities’ requirement of the prime
Equipment Code (EC) and is supportable. Suitable substitutes in inventory will count against the authorized
allowance until replaced by the prime EC. See par. 2206 for additional substitute item list information.
d. Excess Equipment: Equipment that exceeds the authorized quantity cited in the TOA. Written
approval (email, memo, etc.) from the OPNAV resource sponsor is required to hold excess equipment in inventory.
If an Allowance Change Request (ACR) has been forwarded via the chain of command to NECC N43 and
SYSCOM, if applicable, the excess equipment cited on the ACR may remain in inventory pending approval or
disapproval from the TYCOM or SYSCOM.
e. Non-allowance Equipment: Equipment in inventory, not a suitable substitute and not authorized in the
TOA. NECC activities shall not stock or hold non-allowance equipment in inventory. Once a piece of equipment is
determined to be non-allowance, the Echelon IV command shall forward a disposition request to NFELC via the
chain of command for reallocation.
2300 Configuration Management
a. Maintaining a solid Configuration Management Program is crucial to effectively supporting installed

equipment within a command. Configuration management includes identifying, controlling, and documenting all
changes made to equipment throughout the product life cycle. Configuration management directly affects
operational readiness. Although the Commanding Officer is ultimately responsible for command configuration, the
Supply Officer is the command's primary officer responsible for all matters relating to configuration management.
In conjunction with the 3M Coordinator and Maintenance Officer, the Supply Officer shall take all necessary steps
to provide management oversight, assume cognizance and responsibility, and enforce compliance with configuration
management according to the provisions of references (a), (d), and (e).
b. The goal for command configuration accuracy is 95 percent. This figure is determined by using the
command’s equipment validation information (i.e., 95 percent of equipment listed on SFM Rpt 161 / RSUP COSAL
Percentage Report, should match what is actually onboard the command). Equipment validation must be conducted
to maintain an accurate database. Common reasons for poor configuration include: incorrect initialization during
new construction; poor adherence to Alteration Installation Team (AIT) Integrated Logistics Support (ILS)
procedures; unprovisioned APLs at time of installation; lack of Maintenance and Supply personnel’s basic
knowledge or training; lack of training or knowledge at the In-Service Engineering Agent (ISEA) level; non-
reporting of command-level or intermediate-level installations; and so on.
2301 Coordinated Shipboard Allowance List (COSAL). Expeditionary Forces are constantly receiving new
systems, equipment, components, weapons, and other waterborne craft. Sustainment of these systems requires
support with repair parts, special tools, test equipment, support equipment, maintenance procedures, and technical
manuals. The COSAL is the document used by Navy commands to identify this technical and supply information
for all systems and equipment installed onboard; the COSAL also addresses material that should be carried to
support installed, maintenance worthy equipment and components. Maintenance worthy items under the
Maintenance and Material Management (3-M) System are also in the COSAL, since the 3-M and COSAL systems
are interrelated and mutually dependent. The Navy Inventory Control Point (NAVICP) and the NFELC are jointly
responsible for developing and updating COSALs. The responsibility for parts provisioning, procurement, and
delivery is with the Program Management Office (PMO) for each system. Each new system being developed for
Expeditionary Forces is analyzed by the PMO to decide if it meets the criteria for COSAL development or inclusion
in a COSAL as an Allowance Parts List (APL). The PMO makes recommendations and requests approval from
COMNECC Code N43. APLs for these systems and equipment are maintained using OMMS/OMMS-NG.
2302 COSAL Maintenance
a. Although there is an infrastructure in place to ensure correct reporting of configuration changes to a

command's systems and equipment, vigilance and oversight of all equipment installations and modifications at the
command level is essential to maintaining the accuracy of the command's configuration database. Supply Officers
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must be involved in the command installation and alteration planning process and must take the lead in ensuring
ISEAs and AITs provide Integrated Logistics Support (ILS) products for all completed installations and alterations.
b. Updating the COSAL to support installed equipment is a continuous effort requiring total command
involvement. Under the 3M Maintenance Data System (MDS), Work Center technicians shall submit
OMMS/OMMS-NG maintenance actions (equivalent to OPNAV Form 4790/CK) to add, change, or delete
equipment APLs in the command's COSAL due to unsupported or inaccurately supported onboard equipment or
supported equipment no longer onboard. Problems can arise when new or upgraded equipment is installed and the
work center fails to submit a 4790/CK. Supply Department personnel shall ensure appropriate supply support is
available to maintain installed equipment through effective use of COSAL maintenance. The Supply Officer is
responsible for ensuring COSAL maintenance is accomplished. This is done through ASI processing, maintenance
personnel completing equipment validations monthly, and LSs properly performing tech-edit of repair parts requests.
With total command involvement, accurate logistics and maintenance support will improve the reliability of all
equipment and systems aboard each unit. References (a), (d), and (e) provide specific guidance for configuration
validation and COSAL maintenance.
c. The following additional measures ensure a sound configuration management program for the
command.
(1) The Supply Officer, Maintenance Officer, and 3-M Coordinator (3MC) must be deeply involved
in the command’s planning and scheduling of the AIT process.
(2) The Supply Officer, Maintenance Officer, and 3MC must conduct frequent configuration training
for command personnel. This effort is particularly critical during pre- and post-maintenance availability periods,
and upon receipt and installation of new equipment.
(3) The Supply Officer shall ensure Automated Shore Interface (ASI) files, Revised Alternative
Dataflow (RAD) uploads and downloads, and TYCOM-approved Un-sequenced Automated Shore Interface (UASI)
and Bulk Load files are processed expeditiously.
(4) The Supply Officer shall make sure all routine and emergent work conducted by command
personnel, shipyards, Regional Maintenance Centers (RMCs), and other outside activities is properly documented,
and that OMMS/OMMS-NG maintenance actions (equivalent to OPNAV Form 4790/CKs) are processed to
document all configuration changes.
(5) The Supply Officer shall ensure scheduled alteration installations are incorporated in the
command's short and long-range planning schedule.
(6) The Supply Officer, Maintenance Officer, and 3MC must build command awareness of ILS
requirements for installations and modifications and establish a feedback control mechanism to track and report
configuration changes. Configuration management is an all-hands evolution.
(7) The Supply Officer shall ensure the 3MC is conducting equipment validations monthly.
2303 Configuration Change Requests, Allowance Change Requests (ACR), and Allowance Change
Requests - Fixed (ACR-F)
a. General. Each NECC command and unit is responsible for promptly requesting necessary
configuration and allowance changes if the APL or COSAL does not satisfactorily support the equipment or the
mission. Each department is responsible for preparing configuration and allowance change documents for their
equipment. The 3M Coordinator ensures the documentation is correctly prepared then submits it up-line through the
3-M system to ultimately reach the program office responsible for the equipment.
b. Configuration Change Form (CCF) (OPNAV 4790/CK). A CCF (often referred as a “Charlie Kilo”) is
the form used to report a specific configuration change resulting from the installation, removal, or modification of
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equipment in the command. COMNECC commands shall submit CCFs (or CKs) through maintenance actions in
the OMMS/OMMS-NG application. The 3-M Coordinator is responsible for ensuring CCFs are correctly and
accurately prepared.
c. ACRs for TOA items shall follow the guidance set forth in reference (b).
d. Allowance Change Request (ACR) (NAVSUP Form 1220-2) / Allowance Change Request - Fixed
(ACR-F) (NAVSUP Form 1375). An ACR is the document used to request [non-depot level repairable (DLR)] item
additions or deletions or quantity increases or decreases to the applicable APL or AEL in the command’s COSAL.
An ACR-F, which is submitted by message, is used for the same reasons as an ACR but for DLR items. Reference
(a), par. 2105, and reference (d), Chapter Five (5), provide details for preparing and submitting ACRs and ACR-Fs.
Additional guidance is contained in paragraphs six (6) and seven (7) of reference (c). All NECC commands’ Work
Center technicians preparing ACRs and ACR-Fs shall submit these documents via their Department Heads to the
Supply Officer. The Supply Officer ensures all ACRs and ACR-Fs are correctly and accurately prepared and
submits these requests to the COMNECC Codes N43 and N8 for review and disposition via their Division/Group.
Additional guidance for submission:
(1) Justification. Establish the need in terms of programs and requirements placed upon the
commands and units. Include a statement as to why current allowances to support these programs or requirements
are inadequate and how the requested item will provide better support. Document usage, manpower, and monetary
savings when applicable.
(2) Follow-Up. The Division/Group shall endorse the ACR, forward it within 30 days to COMNECC
Code N43 with recommended action, and advise the originator of action taken. COMNECC will take action on the
request based on what action is being requested. Response by COMNECC to an ACR should not exceed three
months. Follow-up letters from the originator to the last activity known holding the ACR are warranted if these
periods are not met.
(3) Funding. NAVSEA funds allowance increases on approved ACRs if they determine the increase
applies to equipment that is designated as “Service Common.” Service Common refers to equipment that is used by
COMNECC units as well as Naval Fleet units. To take advantage of NAVSEA funds, it is imperative that the
COSAL and the TOA be as accurate as possible.
e. Files. NECC command Supply Officers shall maintain pending and completed ACR and ACR-F files
including all correspondence. Retain these files from overhaul to overhaul.
f. Allowances for Material Other Than Equipage and Repair Parts. The following directives provide
guidance concerning allowances for material other than equipage and repair parts for Expeditionary Forces:
(1) OPNAVINST 4780.5 (series) contains boat allowances for Navy ships and shore-based units of
the fleet operating forces.
(2) OPNAVINST 3150.27 (series) contains allowances of diving equipment for ships.
(3) NAVSEAINST C8011.2 (series) contains procedures for changing ammunition allowance lists.
(4) NAVAIR Publication 00-35QL-22 provides initial outfitting allowances of meteorological

material and equipment.
(5) NAVAIR Publication 00-35QP-3 provides initial outfitting allowances of photography material
and equipment. NAVAIRSYSCOM (NAIR-5392B) has cognizance for changes to photographic allowances.
(6) NAVSEA Publication SE700-AA-MAN 410/RADIAC provides procedures for shipboard 7Z

cognizance portable RADIAC equipment.
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2304 Fleet COSAL Feedback Report (FCFBR). FCFBRs are used to change or remove parts inaccurately
listed on applicable APLs or to identify AT Code One (AT1) material that has had stock replenishment requisitions
canceled with "CG", "CJ", "CK", "CY", or "CU" status (discontinued without replacement). FCFBRs are not
required for parts not listed on APLs/AELs. Submit FCFBRs to the Navy website http://www.anchordesk.navy.mil
in the following situations:
a. Suspected error in code assignments (e.g., wrong SM&R codes, note codes, etc.);
b. Non-allowed part required for PMS;
c. Allowed quantity insufficient for PMS requirements;
d. Part number in technical manual does not agree with APL;
e. APL incomplete (e.g., missing information such as characteristics data, technical manual number, etc.);
f. APL technical problem (e.g., incorrect Minimum Replacement Unit (MRU) assignment);
g. Incorrect part or item listed on the APL/AEL;
h. Source, Maintenance, and Recoverability (SM&R) codes and Allowance Note codes shown on the
APL/AEL are not defined in any publication;
i. Circuit symbol number in electronics APL section B crosses to incorrect reference or stock number.
2305 Automated Shore Interface (ASI) File / Revised Alternative Dataflow Website (RADWEB) Download
Processing. Sequenced ASI files and RADWEB downloads provide updated configuration and repair parts support
for input into MicroSNAP / NTCSS. Process all sequenced ASI files and RADWEB downloads as soon as possible.
The 3-M Coordinator will process ASI files from RADWEB downloads. The Supply Officer shall follow-up on the
download processing and submit NAVSEA / NAVFAC OPN Outfitting Account requisitions generated for initial
and increased allowances as a result of ASI processing. Also, ensure COMNECC approved Un-sequenced
Automated Shore Interface (UASI) files are processed expeditiously. Ensure the ASI Automated STK Report is
produced.
2306 Initial Outfitting Allowances for New Equipment and Other Systems. Initial outfitting for new
equipment is the responsibility of the appropriate PMO. Initial outfitting will be pushed to the gaining unit
according to the ILS for the program. Upgrades and modifications which change the outfitting of a system will have
the additional outfitting pushed to the gaining unit either by the Program Office for programs that have not reached
Full Operational Capability, programs that are still under warranty, or the Life Cycle Sustainment Manager (LCSM)
for systems transitioned from the Program Office, or systems outside the warranty period. The Supply Officer is
responsible for maintaining a copy of the ILS for all systems that require Supply Officer’s support. Additional plans
that should be in the Supply Department include the Class Maintenance plan, Configuration Management plan, and
Life Cycle Sustainment Plan.
2307 Automotive Repair Parts (ARP) Allowance
a. CESE and Material Handling Equipment. The TOA Section Four (004) lists the basic organic
equipment allowance. The Organic/Augment Equipment Tab Listing is an up-to-date list of equipment held on-site
and is maintained by the TOA Officer or other C.O. designated individual. This section should be used to validate
COSAL accuracy.
b. Technical Publications. The allowance for technical publications and manufacturers' manuals is listed
in the COSAL. Stock numbers are assigned and the publications can be requisitioned from NFELC.
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c. Repair Parts. Repair parts allowances are listed in the COSAL, which is tailored to the equipment
allowed for each unit. (See TOA Section 005 for CESE repair parts.)
2308 Clothing Allowances. The TOA establishes the allowance of CUUs, special clothing, and individual
infantry equipment. Allowance quantities for these items are based on manning and are reflected in TOA sections
19 to 22. Stocking exact quantities of specific sizes are not required, only the total quantities of a size. For example,
if 75 small jackets are required, the quantities that may be carried are 15 small long, 30 small short, and 30 small
regular; or 30 small long, 15 small short, and 30 small regular. Review demand data when establishing allowances.
As stated in par. 1308, commands located in regions where CIFs are operating shall utilize the CIF and shall not
stock PGI, organizational clothing, or combat equipment even though this material is listed on the commands' TOAs.
2309 Support for Boats, Craft, and Civil Engineering Support Equipment (CESE). Supply support
including repair parts for boats, craft, and CESE is included in the unit’s COSAL and will be funded by OPTAR.
The owning command will fund supply support as follows:
a. Pack-up Support. Pack-up kits (PUKs) provided and funded by the parent command may also support
boats, craft, or CESE assigned to subordinate commands embarked during deployments and other operations. These
kits contain commonly used repair parts and consumables peculiar to the boat, craft, or CESE.
b. Issue Sequence. To obtain repair parts in support of all boats, craft, and CESE the detachment
personnel or supporting command shall:
(1) Issue parts carried in the PUKs, which were furnished by the parent command. The parent
command shall replenish the items.
(2) Issue without charge from organic stocks of the embarked command. The issuing command shall
bear the cost of replacing such issues.
(3) Screen units in company for urgently required repair parts and place on fleet-wide/local
MATCONOFF screen, if available. Check the PUKs and storerooms of other accompanying commands and units.
The command with the embarked detachment shall bear applicable costs.
(4) Request the parent command provide the parts. The parent command bears the cost.
c. CESE COSAL allowances are computed to allow the unit to be self-sufficient for 60 days or 1200
construction hours. The CESE COSAL is unique for each main body camp. It is a technical document and a supply
document. CESE COSALs contain two categories of repair parts, Common and Peculiar.
(1) Repair Parts Common. Refers to repair parts, normally consumable in nature, which may be used
in different makes, models, and types of vehicles from different manufacturers, (e.g., rubber hoses, nuts, and bolts).
MOD 96 contains repair parts common (small) and MOD 97 contains repair parts common (large). These NFELC
produced listings, which are reproduced as a COSAL by NAVICP, specify commonly used repair parts with
applicability to multiple pieces of equipment. The MOD 96 and MOD 97 are listed as single line items in the TOA.
There are two MOD 96s in the TOA (one in the Air DET and one in the Air Echelon). The MOD 96 consists of
about 500 line items and the MOD 97 consists of about 1000 line items.
(2) Repair Parts Peculiar. (MOD 98) Refers to repair parts with application limited to a specific
model, type, and/or manufacturer's equipment (e.g., carburetors and fuel pumps). The allowances of the MOD 98
are listed in the Stock Number Sequence List (SNSL) of the COSAL. Allowances are based on actual pieces of
equipment in the TOA. Approximately 90% of the entire ARP allowance is in the MOD 98. The MOD 98 consists
of 12,000 to 15,000 line items.
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COMNECCINST 4400.1B
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CHAPTER 3
MATERIAL PROCUREMENT
References: (a) OPNAVINST 4614.1 (Series) – Uniform Materiel Movement and Issue Priority System
(UMMIPS)
(b) NAVSUP P-485 – Supply Procedures Afloat
(c) NAVSUP P-4998 – Consolidated Afloat Requisitioning Guide Overseas (CARGO)
(d) COMLOGSUPPFORSEVENTHFLTINST 4000.1 (Series)
(e) COMSERVFORSIXTHFLTINST 4000.1 (Series)
(f) SECNAVINST 7320.10 (Series) – Department of the Navy (DoN) Personal Property Policies
and Procedures
(g) Navy Warfare Publication (NWP) 1-03.1 – Operational Reporting, Chapter Four (4), Casualty
Reporting.
(h) NAVSUPINST 4200.85 (Series) – DoN Simplified Acquisition Procedures
(i) NAVSUPINST 4200.99 (Series) – DoN Policies and Procedures for Operation and
Management of the Government-Wide Commercial Purchase Card Program (GCPC)
(j) NAVICPINST 4471.170 (Series) – COSAL Use & Maintenance Manual
(k) NAVSUP P-545 – Depot Level Repairable (DLR) Requisitioning, Turn-In and Carcass
Tracking Guide
(l) NAVSUP P-484 – Supply Afloat Fleet and Field Packaging Procedures
(m) NAVFAC P-300 – Management of Civil Engineering Support Equipment
(n) COMNECCINST 4590.1 (Series) – Navy Expeditionary Combat Command, Civil Engineering
Support Equipment, Boat, Material Handling Equipment and Weight Handling Equipment
Management Instruction
(o) NAVSEAINST 8370.2 (Series) – Small Arms and Weapons Management Policy and Guidance
Manual
(p) COMNECCINST 8010.1 – Arms, Ammunition and Explosives (AA&E) Management
Program
(q) SECNAVINST 3590.4 (Series) – Award of Trophies and Similar Devices in Recognition of
Accomplishments
(r) Assistant SECNAV (Financial Mgmt and Comptroller) Memo, Presentation of Recognition
Items for Military Recruitment and Retention Purposes dated 09 Nov 2006
(s) BUPERSINST 1710.11 (Series) – Operation of Morale, Welfare and Recreation (MWR)
Programs
(t) OPNAVINST 3104 (Series) – Naval Visual Information and Combat Camera Program
(NAVICP) Policy and Responsibilities
(u) NAVSUPINST 4200.98 (Series) – DoN Policies and Procedures for the Operation and
Management of the Fleet Card Program
(v) DoD 7000.14-R – DoD Financial Management Regulation (FMR)
3000 Introduction. This Chapter contains guidance regarding COMNECC unique procedures for requisitioning
and procurement of materials. Basic and other specific guidelines for material requisition and procedures are set
forth in references (a) through (u).
3100 Uniform Material Movement and Issue Priority System (UMMIPS) and Abuse of the Priority System.
The majority of inappropriately assigned priorities are a result of poor planning by individuals responsible for
stocking or obtaining materiel or services, or for the sole purpose of accelerating delivery of materiel or services,
rather than basing the urgency of need designator (UND) on actual mission requirements. Per reference (a),
Commanding Officers are responsible for determining correct priority designators (PD) but may delegate this task,
in writing, to the Supply Officer. The Commanding Officer, however, should review all UND “A” requisitions to
validate the urgency and ensure command personnel have researched every feasible means of satisfying the
requirements. The Supply Officer shall take appropriate steps to prevent abuse of the priority system.
Indiscriminate assignment of high priorities by requisitioners through misinterpretation of the urgency of need
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criteria defined in par. 3047 of reference (b) severely taxes system capabilities and results in misapplication of
resources. Reference (b), par. 3045-3051, amplifies the process for assigning priorities. Using Issue Priority Group
(IPG) 1 or 2 designators to obtain clothing, paint, cleaning gear, paper napkins, office supplies, and other such
predictable requirements should never be necessary. Reference (b), par. 3048, requires a monthly UMMIPS
performance report be submitted to the Commanding Officer indicating the percentages of total requisitions
generated under PDs 01 to 03 (UND "A", IPG-1), 04 to 08 (UND "B", IPG-2), and 09 to 15 (UND "C", IPG-3)
during the previous month. This report may be incorporated into the “Supply Officer’s Monthly Report to the
Commander/Command Officer.” Par. 3045 of reference (b) shows the limit of high priority requisitions (PDs 01-08)
for NECC commands (Activity Category: “Others” apply) is 55 percent of the total requisitions generated. The
UMMIPS report is used to monitor PD assignment to prevent exceeding OPNAV’s limitations. Activities shall
utilize the UMMIPS calculator provided by COMNECC (N412) in reporting monthly UMMIPS performance to the
Commanding Officer. To acquire the values required to populate the UMMIPS calculator, activities with RSUP
shall also use adhocs queries provided by COMNECC (N412).
3101 Requisition Points of Entry (POE)
a. Issue Priority Group One (IPG-1) Requisitions. Priority Material Office (PMO), Bremerton, WA
(Routing Identifier Code: PFZ) is the mandatory point of entry (POE) for all NECC commands' and units' standard
(NSN) and non-standard (P/N) NORS (CASREP), ANORS, and Issue Priority Group One (IPG-1) requisitions.
PMO Headquarters is manned 24 hours a day, seven (7) days a week, 365 days a year to process and expedite these
high-priority requisitions, “cradle-to-grave”. NECC commands' Supply personnel shall establish accounts and
utilize PMO's online "Integrated Supply Information System (ISIS)" for submitting NORS, ANORS, and IPG-1
requisitions. ISIS is located at https://pmohq.nmci.navy.mil. See par. 3200 and 3204 for detailed NORS, ANORS,
and IPG-1 requisition processing.
b. Issue Priority Groups Two and Three (IPG-2 / IPG-3) Requisitions. Submit IPG-2 and IPG-3
requisitions (via the unit’s supporting ESU, where applicable) to the normal supply channels (e.g., local Fleet
Industrial Supply Center (FISC), DoD EMALL, etc.) using NAVSUP One-Touch Supply (OTS), Global Distance
Support Center, DAAS, or SALTS. In view of Total Asset Visibility (TAV), NAVSUP developed Realtime
Reutilization Asset Management (RRAM) system, a database of excess (end-use) stock material not in the wholesale
system. Submit requisitions to the supporting FISC, which automatically screens RRAM “free issue” inventories.
Do not submit requisitions directly to ICP, GSA, DLA, or another source of supply even when processing
requisitions through Global Distance Support Centers. In order to improve supply system support for Expeditionary
Forces, demand history recording is imperative. Therefore, all methods of material procurement such as ordering
standard and non-standard stock material through the supply system should be exhausted before utilizing the
Government Commercial Purchase Card (GCPC) with local vendors.
3102 Sources of Supply
a. Navy procurement policy requires the use of standard requisitioning procedures through the Navy,
Joint-service, DoD, and GSA supply systems to fill material requirements. Common-use “war fighter” material
such as uniform items, PGI, and load-bearing equipment managed by the Army and Marine Corps will be procured
through those local sources if Navy assets are not readily available. When required materials or suitable substitutes
are not available as standard stock, buying “commercial-off-the-shelf” (COTS) material may be necessary. In these
cases, exercise prudent procurement practices, justified and documented with the circumstances, and consistent with
reasonable and fair price policy. Supply Officers will be supported in open purchase procedures using the
Government Commercial Purchase Card (GCPC), obtaining contracting / procurement assistance from the
Division/Group or Squadron (if applicable), or using a Contracting Officer at the local FISC, Navy or Joint-service
activity, or Defense Attachés and local U.S. Embassies if available. See par. 7227 for mandatory sources of supply
for purchases greater than the GCPC threshold.
b. Deploying commands, units, and detachments carry as much of their equipment and supplies with
them as practical. Deployed units will requisition additional requirements from their parent command, the nearest
supply support activity, or from the designated logistics support source at the employment site. Consult references
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(b) and (c) and theater specific instructions for detailed guidance. Open purchase requirements will be satisfied
through the GCPC or submitted to the nearest contracting officer.
c. When operating under a Naval or Joint Theater Commander, the first source of logistics support should
be within the serving theater. Prior to deployment, with the Division’s/Group’s assistance, commands shall ensure
that a pre-deployment guide is developed for each theater and delivered to subordinate detachments that are
deploying. This guide should detail support agreements, logistical relationships, and commercial points of contact
for each theater. App. A, Logistics Planning Checklists, of the NECC Logistics Planning and Concept of Support
Manual is available on the NECC Portal (N41 Shared Documents) to assist in developing the guide. The following
summarizes the re-supply concept in areas where COMNECC commands/units routinely deploy:
(1) Western Pacific. Comply with reference (d).
(2) Mediterranean. Comply with reference (e).
(3) CENTCOM. Commander, U.S. Naval Forces Central Command / 5th Fleet (COMUSNAVCENT
N4) and Commander, Logistics Forces and Commander, Task Force 53 (COMLOGFORNAVCENT / CTF-53)
headquartered in Manama, Bahrain is the single focal point for operational logistics in support of Naval Forces
operating within the U. S. Central Command.
(4) SOUTHCOM. Re-supply is via Fleet Freight routing from the Continental United States (CONUS).
Commander Task Force (CTF)-43 provides operational logistics oversight for assets under CTF-40 Operational
Control (OPCON). CTF-43 does not exercise logistics oversight or authority over U.S. Navy assets operating in the
USSOUTHCOM Area of Responsibility (AOR). Navy assets operating in the USSOUTHCOM AOR that are not
under CTF-40 OPCON should coordinate logistics support requirements via their appropriate operational commander.
(5) Caribbean. Due to limited support available from shore stations in the Caribbean, commands/units
deployed must arrive with an increased load-out and in the highest degree of material readiness. Naval Station
Guantanamo Bay, Cuba can provide limited support to meet urgent requirements. Repair parts are not stocked in the
Caribbean area. Submit requirements that cannot be obtained locally to the parent command for direct shipment.
d. Other Areas. Deployments to areas of limited support (South America and Northern Europe) require
commands and units to be self-supporting for the bulk of the day-to-day consumables and repair parts. Additional
consumables and repair parts will be obtained using the U.S. Postal Service (USPS), NOLSC assets, and Air
Mobility Command (AMC) as much as practical. Using commercial contracted shippers (e.g., DHL, FedEx, etc.)
may result in material shipment delays due to the host country’s bureau of customs.
e. Material Control Officer (MATCONOFF) Program. See par. 3203.
3103 Requisition Files. To ensure maximum effective use of funding, Supply Officers shall establish internal
management procedures to maintain outstanding obligations at the lowest possible level. The Material Outstanding
and Material Completed files (SFM) and Active Requisition Table (ART) (RSUP) are required to provide material
receipt control, maintain OPTAR financial status, and develop the monthly Budget/OPTAR Report. Maintain
requisition files in SFM/RSUP according to paragraphs 3500 to 3599 of reference (b).
3104 Material Outstanding File (MOF) / Active Requisition Table (ART). Frequently review the MOF /
ART using reference (b), Chapter 3 for guidance; using TYCOM Audit Utilities as described in the NECC Stock
Control Handbook, frequently review the ART. Supply Officers will initiate and pursue an aggressive follow-up
program on outstanding requisitions in the MOF / ART. An aggressive follow-up program assures an MOF / ART
of valid requisitions and is important for material readiness of all NECC commands and optimum use of OPTAR
funds. The MOF / ART will be maintained according to reference (b) and the NECC Stock Control Handbook, with
the following amplifications:
a. Ensure each outstanding requisition at a supply activity has valid, current status.
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COMNECCINST 4400.1B
19 May 11
b. Ensure action is taken on all status documents, follow-ups/cancellations are sent to the correct activity
holding the requisition, and open purchase status is input into SFM/RSUP. Aggressively work the status exception
listings/suspense lists. Routinely monitor the “real” status of requisitions, including the latest “status of follow-ups
sent” to ensure compliance with correct follow-up procedures.
c. For RSUP users: Specific procedures for using TYCOM Audit Utilities are described in the NECC
Stock Control Handbook, The main objectives of these utility programs are to identify inventory discrepancies and
invalid requisitions which require corrective action. Execute the TYCOM SIT, SUB, and ART Audit utilities at
least twice monthly. Contact NECC N412 for assistance or training in these utilities,
d. For SFM Users: Purge the file of all “overaged” shipment status. Shipment status should be
considered overaged when material has not been received within 60 days of shipment in CONUS or 90 days for
overseas. In many cases, overaged shipment status results from material being received without the receipt
documents being processed. Thoroughly research requisition status, including contact with the department
originating the request before initiating follow-up action. Produce dummy DD Forms 1348-1A for all overaged
shipments received without documents. For storeroom stock material, perform physical spot checks before
processing ‘shipped / not received” material receipts. Post a “loss by inventory” (LBI) on the Stock Record Card /
File in SFM/RSUP per reference (b), Chapter Six (6) for instances where the material cannot be located.
e. For SFM Users: Purge the file of all financially completed requisitions (e.g., old Servmart requisitions,
bearer walk-thru, prior FY continuing service (“C9999”) requisitions, and old MVO requisitions for services
completed).
f. Use financial transaction listings from SFM/RSUP and DFAS listings as aids in determining the status
of requisitions.
g. Conduct an aggressive internal Material Obligation Validation (MOV) in accordance with par. 3106
below to ensure that the material is still required by the customer.
h. Non-chargeable Material. Requisitions for Appropriations Purchase Account (APA) and other non-
chargeable materials, including Defense Reutilization and Marketing Service (DRMS) items, will be assigned a
requisition number from the appropriate document series cited in par. 3108.
3105 Material Completed File. The Material Completed File will be maintained per reference (b), Chapter
Three (3). For minor personal property with a unit price of $5,000 or more and sub-minor personal property with a
unit price less than $5,000, the receipt will be annotated and initialed to signify posting to the applicable custody
card. Per reference (f), minor personal property is defined as items used, but not consumed, to produce goods or
services in support of DoN’s mission (i.e., office equipment, IPE, vehicles, MHE, IT equipment, weapons, weapon
systems and components, and support equipment). Use NAVSUP Form 306 for manually controlled minor / sub-
minor personal property. If an automated minor / sub-minor personal property program is used, ensure that the
automated file is posted. When material is received without documents, a dummy DD Form 1348-1A must be
prepared and processed [see par. 3104c. above and reference (b), par. 4124].
3106 Material Obligation Validation (MOV) Program
a. MOV processing must be accomplished in accordance with reference (b), Chapter Three (3).
Requisition validation and MOV processing are ongoing processes that require close attention at all management
levels. Stringent procedures are necessary to prevent the loss of critically short OPTAR funds, to improve
requisition validity, and to make sure that sound financial management procedures are in effect in all Units. MOV
actions initiated by Supply System inventory managers by themselves are insufficient for efficient management and
requisition validation. Therefore, additional internal procedures are required to ensure the use of limited funds and
readiness are maximized.
b. MOV Program Goal. The goal is all obligations are valid. The minimum acceptable validity level for
both number and dollar value of requisitions sampled for any FY is 95 percent.
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COMNECCINST 4400.1B
19 May 11
c. External MOV. Upon receipt of an external MOV from a Supply System activity, quickly process it
per reference (b), Chapter Three (3), Part D, Section III. Cancel invalid requisitions immediately to recoup OPTAR
funds. Responses to external MOVs are mandatory (i.e., document identifier "BMV", routing identifier "SGA" must
be submitted) per reference (b) par. 3596. Failing to respond to an MOV results in DAAS canceling all requisitions
on the applicable MOV with "BS" (failure to respond to MOV) status.
d. Internal MOV. Supply Officers will establish an internal MOV program and initiate monthly MOVs.
This internal MOV must be completed before initiating follow-up action on outstanding requisitions to ensure valid
requirements. The following procedures apply:
(1) Conduct a monthly validation of all outstanding DTO and stock requisitions.
(2) Send the outstanding SFM/RSUP requisition reports with pertinent requisition information, to the
appropriate work centers for validation. Provide a cover memo with the report providing instructions on certifying
the report. The memo should also state that requisitions on the report would automatically be canceled by Supply
Department personnel unless the report is validated and returned to the Supply Officer within ten working days. The
requisition LS should work closely with Supply Petty Officers to ensure responses are received before automatically
canceling all requisitions.
(3) Work Center Supervisors will review and determine continuing requirements for material and
validate priority and quantity assigned.
(4) Repair part requisitions in which the Job Control Number (JCN) has been closed or is not found
will automatically be canceled.
(5) The Leading LS will review storeroom stock requisitions for validity, and cancel all outstanding
stock requisitions for AT Codes six (6), seven (7), and eight (8).
(6) Department Heads must validate and concur by signing the Internal MOV memos.
(7) After the Supply Department takes appropriate cancellation or follow-up action, the completed,
annotated forms, listings, and worksheets shall be retained in monthly MOV folders for 12 months. Dollar values of
cancellations shall be annotated in the MOV folders to be used by the Supply Officer on the monthly report to the
Commander / Commanding Officer.
3107 Requisition OPTAR Log / OPTAR Document Transmittal Listing (TL) - SFM / RSUP. The OPTAR
Log is the command’s official accounting ledger. The OPTAR Document Transmittal Listing establishes the
command accounting ledger at Defense Finance and Accounting Service (DFAS) and the Division/Group, Squadron,
or ESU. All commands within the NECC force shall use SFM/RSUP for maintaining OPTAR funds. All
chargeable and non-chargeable requisitions must be recorded in SFM/RSUP. (The term “chargeable” means any
transaction that affects the financial balance of the OPTAR.)
3108 Requisition and Document Serial Number Assignment. Prepare requisitions and other documents per
reference (b).
a. For SFM, use the following series of document serial numbers for the designated supply transactions:
Reqn/Doc Series Category of Material

0001 - 5999 Consumables
6000 - 6999 No-Cost (to OPTAR) Material (APA material, publications, material from DRMS, etc.)
7000 - 7999 Expenditures
A001 - C999 Repair Parts (Non-DLRs)
D001 - D999 DLRs
E001 - E999 NAVSEA / NAVFAC-Funded Initial Outfitting Parts & Material
W001 - W999 NORS (to satisfy CASREP requirements)
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COMNECCINST 4400.1B
19 May 11
b. For RSUP, use the following series of document serial numbers:
Reqn/Doc Series Category of Material

0001 - 1599 Repair Parts (Non-DLR) / Consumables (includes NAVSEA / NAVFAC-Funded
Initial Outfitting Parts, Material, and Off-loads)
1600 - 1699 Expenditures
1700 - 1799 Inventory Adjustment / Survey
1800 - 1999 DLRs
W001 - W999 NORS (to satisfy CASREP requirements)
3200 Casualty Report (CASREP), Not Operationally Ready-Supply (NORS), and Anticipated Not
Operationally Ready-Supply (ANORS) Management and Procedures
a. Casualty Reports (CASREP) provide the operational chain of command and supporting commands
with information regarding equipment casualties that affect a unit’s combat or mission readiness. CASREPs also
specify parts, material, and technical assistance required to correct the casualties. "Decision logic trees" of reference
(g) provide criteria for assigning Casualty Categories (C2, C3, and C4). The category assigned to a CASREP
ultimately rests with the unit's Commanding Officer. The following provides amplifying guidance for the supply
section of the CASREP message and corresponding not operationally ready supply (NORS) requisitions.
Anticipated not operationally ready supply (ANORS) requisitions, which attempt to prevent CASREPs, are also
addressed.
b. The Supply Officer must be aware of the command’s CASREPs and if parts are required, must ensure
parts requirements are properly researched and that APL and supply data is accurately reflected on the CASREP
message prior to release.
c. In support of the Maintenance and Material Management (3-M) System, the maintenance action and
required parts to correct the casualty must be recorded in the SFM and OMMS / RSUP and OMMS-NG applications
of MicroSNAP / NTCSS. Through up-line reporting to the NAVSEA 3-M system, properly recorded parts and
maintenance actions help future parts’ support and equipment development.
d. Although initial CASREP and CASREP update messages are normally transmitted with a security
classification of Confidential or higher per reference (g), NORS MILSTRIP submissions are usually unclassified
(provided no employment information is cited).
e. Include the following "INFO" addressees on all CASREP and CASREP related messages (e.g., Initial,
Updates, and Casualty Corrections) to assist in expediting efforts: 1) PRIORITY MATOFF BREMERTON WA; 2)
PRIORITY MATERIAL OFFICE DET NORFOLK VA; 3) NAVICP MECHANICSBURG PA.
f. Per references (b) and (g), prepare the 1PARTS and 1STRIP sections of the CASREP message in the
following format (see Figure 3-1):
(1) Using consecutive data line (DL) references, enter 1PARTS information using the following
example:
1PARTS
/DL NATIONAL STOCK NO. RQD COSAL ONBD CIRCUIT
/01 9H5930-01-050-6624 001 001 000 -
/02 UNKNOWN 001 000 000 -/
(2) Provide “AMPN/REASON ITEMS NOT ONBD” data such as: “AMPN/REASON ITEMS NOT
ONBD: DL01 - ISSUED 7039, REORDERED V12345-7039-A863, STATUS BB/N35/052 ESD 7360; DL01
PARTS LISTED ON THE PARTSID APL; DL02 - CONNECTOR ASSY, P/N 6345-12, CAGE 00131; DL02 - NO
ALLOWANCE; DL02 NOT LISTED ON THE PARTSID APL - COSAL FEEDBACK RPT SUBMITTED 7170.”
3-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Note: 1) For part number items (unknown NSN), provide nomenclature, part numbers, cage codes, and any pertinent
info to assist expediters in obtaining material. 2) Note specific wording regarding COSAL allowance. An AMPN
line citing “no allowance” is significantly different from “no support” in APL. “No allowance” means the part is
listed on the APL with an allowance quantity of zero and therefore is not carried in stock. “No support” means the
part is not listed on the APL or there is no APL for the equipment.
(3) The following is an example of the CASREP message 1STRIP:
1STRIP
/DL DOCUMENT ID QTY PRI RDD ACTIVITY REQN STATUS
/01 V12345-7171-W100 001 02 999 PFZ EMAIL 7171
Note: the “REQN STATUS” block is the method (see par. six (6) below) for delivering NORS MILSTRIP to PMO.
For example, enter “ISIS” and the Julian date (JD), “email” and the JD, “fax” and date/time, “phone” and date/time,
or message date-time-group (DTG) of the NORS MILSTRIP message, as applicable.
(4) For credit card purchases of quickly obtainable material in the local market, provide 1STRIP such
as:
1STRIP
/02 V12345-7171-PC77 001 02 999 GCPC BV/ORIG/7173/
Note: to preclude CASREP material expediters from tracking local purchases, the activity should reflect “GCPC”
for “Government-Wide Commercial Purchase Card” and the “DOCUMENT ID” should reflect the purchase card
requisition number associated with the CASREP JCN. If the command purchased the item, the requisition status
should reflect “BV/ORIG/ESD (JD)”; if the item was procured by another command, replace “ORIG” with the
ordering command’s Routing Identifier Code (RIC).
(5) Reference (b), par. 3030, provides an example of a completed CASREP message including
“PARTSID” (APL Data), “1PARTS”, “1STRIP”, and amplifying remarks (“AMPN”).
g. Reference (b), par. 3028, provides details for NORS MILSTRIP data. Commands shall use
“PRIORITY MATOFF BREMERTON WA” (RIC: PFZ) as the POE for all NSN and non-NSN / non-std NORS
requisitions. Include the following exception data with the MILSTRIP: CASREP message DTG, CASREP category
(C-2, C-3, C-4), CASREP number, APL, JCN, EIC, and part number. There is no distribution code for NECC
commands so leave MILSTRIP card column 54 blank. Use project codes of the AOR where assigned according to
reference (b), App. Six (6).
h. Submit all NORS, ANORS, and IPG-1 requisitions to PMO Bremerton by entering MILSTRIP directly
into ISIS online. If unable to access ISIS due to operations, use the quickest means possible. After ISIS, the
preferred order for submission of requisitions to PMO is the following sequence:
(1) Unclassified email to [email protected] or classified email to [email protected];
(2) Fax Comm (360) 476-7311, DSN 439-7311;
(3) Phone Comm (360) 476-7285, DSN 439-7285;
(4) Naval message to “PRIORITY MATOFF BREMERTON WA”. “INFO” addressees on the NORS
requisition message shall be the same as addressees on the CASREP msg.
Do not send NORS, ANORS, and IPG-1 requisitions via OTS, DAAS, or SALTS to the supply system (FISC, DLA,
ICP, etc.). Reference (b), par. 3029, provides an example of a non-std MILSTRIP requisition msg. Upon receipt of
a high-priority MILSTRIP, PMO processes the requisitions, provides technical review, locates supply system assets
3-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
or initiates procurements, and expedites and tracks material shipments, “cradle-to-grave”, to ensure commands’
urgent requirements are expeditiously met.
i. PMO provides parts status via ISIS online or by e-mail while the command is deployed. Contact PMO
via email to establish status delivery criteria.
j. Within 24 hours of receipt of CASREP parts, use any method available [cited in par. six (6) above] to
submit a “CASREP Material Receipt Acknowledgement” to PMO HQ via ISIS online. To avoid duplicate
shipments and conserve funding, commands receiving material assets from alternate sources such as tech reps,
MATCONOFF, OSO transfer, etc., must relay this information to PMO. Immediately submit a CASREP material
receipt message stating material was received from an alternate source and request cancellation of the corresponding
NORS requisition provided no “AB” or “AS” status has been received.
k. As a management tool for monitoring and expediting outstanding NORS, ANORS, and IPG-1
requisitions on a daily basis, a status board or status sheet shall be maintained listing each requisition number, and at
a minimum, the following columns: equipment, NSN (or P/N and cage code if no NSN), nomenclature, qty, job
control number (JCN), and current status.
l. ANORS requisitions shall be submitted for parts anticipated to fail which, upon failure, would result in
a CASREP. When supply status of an ANORS requisition indicates that material will not be received in sufficient
time to prevent the CASREP, promptly submit CASREP and NORS requisition messages. After submitting NORS
requisitions, submit cancellation requests (AC1) for the same material ordered under ANORS requisitions provided
no “AB” or “AS” status has been received.
3-8 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Figure 3-1
Sample Initial CASREP Message Requiring Parts
Classified for illustrative purposes only
P 181745Z JUN 07
FM < NECC COMMAND / ACTIVITY >
TO < SENIOR OPERATIONAL COMMANDER >
< IMMEDIATE OPERATIONAL COMMANDER >
COMUSFLTFORCOM NORFOLK VA
COMNECC LITTLE CREEK VA
TRMSDATACEN PEARL HARBOR HI
TRMSDATACEN SAN DIEGO CA
INFO PRIORITY MATOFF BREMERTON WA//20//
PRIORITY MATERIAL OFFICE DET NORFOLK VA
COMNAVFACENGCOM WASHINGTON DC//NEPO//
NFELC PORT HUENEME CA
NAVICP MECHANICSBURG PA
ANCHOR DESK NORFOLK VA
BT
C O N F I D E N T I A L
MSGID/CASREP/NECC COMMAND/14//
SUBJ/CASREP//
POSIT/4530N2-04645W9/181615ZJUN07//
CASUALTY/INITIAL-07012/NO 1 OXYGEN ANAL/EIC:F300/CAT:2//
ESTIMATE/302359ZJUN07/RECEIPT OF PARTS NLT 20 JUN 07//
PARTSID/APL: 490010002/-/JCN: N12345-EM01-0207//
TECHPUB/NAVSEA 0956-LP-023-8100//
1PARTS
/DL NATIONAL STOCK NO. RQD COSAL ONBD CIRCUIT
/01 9H5930-01-050-6624 001 001 000 -
/02 UNKNOWN 001 000 000 -/
AMPN/REASON ITEMS NOT ONBD: DL01 - ISSUED 7039, REORDERED V12345-
7039-A863, STATUS BB/N35/052 ESD 7360; DL01 PARTS LISTED ON THE
PARTSID APL; DL02 - CONNECTOR ASSY, P/N 6345-12, CAGE 00131; DL02 -
NO ALLOWANCE; DL02 NOT LISTED ON THE PARTSID APL - COSAL FEEDBACK RPT
SUBMITTED 7170.//
1STRIP
/01 V12345-7171-W100 001 02 999 PFZ EMAIL 7171
/02 V12345-7171-PC77 001 02 999 GCPC BV/ORIG/7173//
RMKS/ANALYZER FAILS TO GIVE ACCURATE CONTINUOUS READOUTS, CAUSING
COMPLETE LOSS OF OXYGEN MONITORING CAPABILITY. CAUSES BELIEVED TO BE
COMBINED ENVIRONMENT (HEAT AND HUMIDITY OF FIREROOMS) AND PARTS
FAILURE. SHIPS FORCE INSPECTION HAS NOW REVEALED HOLES IN BOTH
TEFLON MEMBRANES. 5102 MISHAP REPORT BEING (NOT BEING) SUBMITTED.
SCHEDULE: INPORT BAHRAIN 20 JUN - 27 JUN.//
DWNGRADE/DECL 30DEC07//
3201 Cannibalization Procedures. Sometimes urgent material requirements or CASREPs cannot be satisfied
through normal supply channels in time to meet operational requirements or commitments. Cannibalization is an
action that may satisfy this requirement. This procedure should only be used to satisfy requirements that meet
Urgency of Need Designator (UND) A criteria and requires advance approval from the Echelon IV Supply Officer.
3202 Material Support Problem Identification Program
a. Identification of support problems by supply and maintenance personnel is required to improve

material support. To quickly resolve these problems, use the format below to identify emerging support deficiencies.
Examples of the type of support problems that should be addressed are:
3-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(1) Repetitive requisitions for the same material that has prematurely failed.
(2) Repetitive repair of equipment exhibiting the same malfunction.
(3) Upward trends in equipment CASREPS.
(4) Increased number of expedited part shortages for specific material.
(5) Repetitive cannibalization or material transfers between commands.
(6) Increased number of “supply related” deferred maintenance actions.
(7) Increased reliance on contractor technical maintenance, support, and associated decreased organic
repair capabilities.
b. Using a Material Support Problem Identification Sheet, Figure 3-2, submit reports to the Life Cycle
Sustainment Manager (LCSM) or In Service Engineering Agent (ISEA) if known. In the absence of an LCSM or
ISEA, submit reports to the Division/Group or Squadron. Upon receipt of a Material Support Problem Identification
Sheet, the Division/Group will solicit input from other subordinate commands to learn whether they experienced the
same problem and initiated any corrective action. The Division/Group will initiate action to resolve the problem and
provide status to their subordinate commands.
Figure 3-2
Material Support Problem Identification Sheet

Mail To: ____________________________________________________________________________________
Problem Title: _______________________________________________________________________________
Problem Explanation: _________________________________________________________________________
___________________________________________________________________________________________
Equipment Technical Data: _____________________________________________________________________
___________________________________________________________________________________________
Nomenclature: _______________________________________________________________________________
APL Number: ___________________________________________ APL Date: ___________________________
Technical Manual: ___________________________ Parent Equipment: _________________________________
Submitting Activity (including address): __________________________________________________________
Submitted By: ______________________________ Phone: ___________________Date:___________________
Point Of Contact: _____________________________________________________________________________
3203 Material Control Officer (MATCONOFF) Program. The MATCONOFF program takes advantage of
material on-hand at other OCONUS facilities or deployed commands in the same theater that may satisfy urgent
requirements of the NECC deployed unit. NECC commands should take advantage of the MATCONOFF Program
wherever possible. For assistance in screening urgent requirements, follow procedures established by the area Task
Force Commander (such as CTF-56 in CENTCOM), the Carrier Strike Group (CSG), or the Expeditionary Strike
Group (ESG) MATCONOFF.
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COMNECCINST 4400.1B
19 May 11
3204 Anticipated Not Operationally Ready Supply (ANORS) Requisitions
a. ANORS requisitions will only be submitted for requirements for parts expected to fail which, upon
failure, would result in an equipment CASREP. ANORS requisitions should be used if equipment repair or project
completion may be delayed due to lack of parts. Additional parts expected to fail which, by themselves, would not
cause an equipment CASREP will not be requisitioned as ANORS in order to support efficient use of maintenance
shop facilities and personnel. Requisitions will be assigned the appropriate requisition priority per reference (b),
paragraphs 3028, 3045, and 3048.
b. When supply status indicates ANORS material will not be received prior to the time when a piece of
equipment will fail requiring a CASREP, submit a CASREP and NORS requisition(s). Additionally, submit
cancellation requests for the outstanding ANORS requisitions if not in receipt of “AS_” (shipment status) or “AB_”
(direct delivery notice) documents.
c. The point of entry for all ANORS requisitions is PMO Bremerton. See par. 3101 for details.
d. Use the following ANORS requisition procedures:
(1) CC 4-6 Use Routing Identifier "PFZ".

(2) CC 40 Use standard requisition serial numbers; "W" is only used for NORS requirements.
(3) CC 57-59 Use Project Code 733 (LANT) 743 (PAC).
(4) CC 60-61 FAD II units use Priority 02; FAD III units use Priority 03.
(5) CC 62-64 Use "E" followed by an RDD expressed in the number of days from the requisition
date [e.g., E09 - material required within nine (9) days] or "999" if qualified per reference (b), par. 3028.
3205 Expediting Functions. The primary purpose of the expediting process is the timely receipt and issue of
the required material to enable maintenance personnel to quickly return vital equipment to service or prepare a unit
for its mission. The Supply Officer and his or her representatives should have current supply or transportation status
on all critical material requirements. In addition, this information is regularly required for CASREP update
messages. As a management tool for monitoring and expediting outstanding NORS and ANORS requisitions on a
daily basis, a current status board or status sheet listing each requisition number, and at a minimum, the following
columns: equipment, NSN (or P/N and cage code if no NSN is available), nomenclature, quantity, job control
number (JCN), and current status, shall be maintained on the command LAN or posted in the Supply Office. To
support this exceptional level of service, Supply Officers and Leading LSs should:
a. Instill an aggressive approach in the command's / unit's expediters (LSs).
b. Develop a comprehensive list (file) of phone numbers and points of contact that is available to Supply
Department personnel day or night. Include stock points (FISC Customer Service Officers), DLA activities (e.g.,
Defense Supply Center, Richmond, VA; Defense Depot, Tracy, CA; etc.), NAVICP Mechanicsburg and
Philadelphia, TYCOM / SYSCOM expediters, Material Control Officers (MATCONOFF), Transportation Officers
(NOLSC, AMC Navy Reps, etc.), Air/Water Terminals for tracing (AMC, NAVAIRTERMS, and water ports),
unique vendors, etc. Additionally, local commercial sources should be identified to support the myriad of COTS
equipment in the inventory.
c. Establish dialogue with the Customer Service Branch expediters at Priority Material Office (PMO),
Bremerton, WA. PMO is staffed around the clock and expedites all NECC commands’ CASREP (NORS), ANORS,
and IPG-1 requisitions.
d. If possible, meet the key personnel responsible for issuing and moving material to the command or unit
(e.g., Division/Group, Squadron, and ESU personnel, FISC Customer Service, Shipping and Receiving Section, and
NOLSC representatives / field offices to become oriented with tracing shipments, air clearance, etc.). If it is not
possible to meet personnel providing assistance, at least phone or email them.
3-11 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
e. Establish a disciplined approach to review each critical material requirement as follows:
(1) Determine if it is possible to obtain the item from any source within the prescribed deadline.
(2) Determine what aspect of this acquisition mandates your personal involvement (OSO transfer,
determination to generate a CASREP to release reserve stock or cannibalization, hand-carrying ("walk-thru") or
expediting an open purchase document, setting up special transportation arrangements, etc.).
(3) Upon confirmation of material availability, determine exactly how the material will be shipped;
establish a schedule to track its progress; and, if necessary, conduct follow-ups.
f. Communicate progress daily to the Commanding Officer.
3206 Deployment Preparation. Unit commanding officers have the responsibility for ensuring all logistics
requirements are met prior to deployment. Unit Department Heads, including Supply Officers, shall provide all
required support to ensure logistics preparations are made well in advance to support assigned missions and possible
contingencies. The Transportation Officer is responsible for coordinating transportation to move the equipment and
material to the staging area or departure destination. The Supply Officer ensures all required material is ready for
shipment from ports of embarkation within the prescribed period. The Supply Officer shall:
a. Four months before deployment: liaison with the unit Department Heads for projected logistics
requirements. Conduct a comprehensive inventory and bounce it against established checklists of material
requirements and mission specific requirements. NECC units shall make maximum use of demand history,
Division/Group/TYCOM guidance, post-deployment analysis of previous deployments by the command or other
similar commands, “after- action” reports, and “lessons learned” data gathered from deployed personnel. App. A,
Logistics Planning Checklists, of the NECC Logistics Planning and Concept of Support Manual is available on the
NECC Portal (N41 Shared Documents) to assist in deployment preparations.
b. Three months before deployment
(1) Review the status of outstanding requisitions and update the shortage list. Verify there are no
additional shortages of material requirements.
(2) Provide a copy of the updated list to the Commanding Officer and Department Heads.
(3) Order any additional material to meet requirements from the DoD Supply System using the
appropriate priority for the FAD II change. If Supply System material is unavailable to meet the required timeframe
prior to deploying, check availability in the open market.
(4) Verify the current status and last known holding activity of all outstanding requisitions and
promptly send follow-ups (AF1 / AT1) or modifiers (AM1) to update the priority to FAD II if required.
c. Thirty Days before Deployment: Generate an email or message to NAVICP, or DLA (if applicable),
info ISIC and COMNECC Code N41/ N43, requesting assistance in obtaining critical shortages that have status
showing material will not be received before deployment. The Commanding Officer of the deploying command will
screen the list of shortages and determine which specific items are critical requirements that should be upgraded as
necessary to ensure delivery before deployment.
d. Twenty Days before deployment: The Division/Group, Squadron, or ESU Supply Officer will work
with the Supply Officer of the deploying command to generate the Commanding Officer's critical item list for final
expediting and consideration for material transfer from other Force commands to meet critical timelines.
3300 Requisitioning Procedures for Expeditionary Units Away from Parent Command. When operating
away from their normal supply support activity, NECC commands or units shall:
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COMNECCINST 4400.1B
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a. Obtain as much logistics support as possible from the closest supply source including using pre-
established support agreements with Joint Service as well as Navy activities.
b. If the host facility is unable to provide the required support and OPTAR funds have been provided by
the parent command, submit requirements to the nearest CTF or Naval Support Activity with purchase authority, or
the activity designated by local directives.
c. When operating in areas where supply support channels are not established, order parts and material
through DoD EMALL if possible.
d. When the parent command has not provided OPTAR funds or the requirements cannot be satisfied in
the local AOR or through DoD EMALL, submit requirements by telephone, unclassified or classified email, fax,
WEBSALTS / WINSALTS, or naval message to the parent command for action.
3400 Contracting Authority. COMNECC and subordinate commands do not have signature authority to enter
into supplies and services procurement contracts other than the purchase authority granted under the Government-
Wide Commercial Purchase Card (GCPC) program cited in par. 3500 (below). COMNECC commands shall not
deliberately split open purchases to keep them under the GCPC threshold cited in Federal Acquisition Regulation
(FAR) Subpart 2.101. See par. 3401 for procurement action requests above the GCPC threshold. All COMNECC
commands and units shall adhere to policy and procedures of references (b), (h), and (i). Complete documentation
of circumstances and procurement methods and practices is required for every purchase action.
3401 Contractual Procurement of Supplies, Equipment, and Support Services
a. Supplies and Equipment. Requests for procurement action of supplies, equipment, and material above
the GCPC threshold must be processed through the local or supporting FISC or NAVFAC warranted contracting
organization (e.g., NFELC). Procurement of non-standard (non-NSN) material (or stock numbered material with
acquisition advice codes J, K, or L) from commercial sources is acceptable when the supply system cannot satisfy
the requirement to meet mission needs. Submit requests using DD Forms 1149 or 1348-6, or NAVSUP Form 1250-
2, as appropriate. See par. 3404 below. Provide as many technical details as possible for the supplies, equipment, or
material; cite three sources of supply when possible; provide sole source justification if competition is unavailable or
an equivalent (“or equal”) item is unacceptable. References (b), (h), and (i) pertain. Prior to submitting purchase
requests to FISC, obtain COMNECC staff written approval for specific items (see par. 7213 below for “NECC
Oversight / Purchase Approval Thresholds”) as follows:
(1) For Tables of Allowance (TOA) supplies and equipment above authorized allowances (except for
SIM/DBI items above allowances) or not direct replacements for authorized allowances, contact COMNECC Code
N43 for approval;
(2) For C4I or IT purchases with a value greater than $1,500 or a life expectancy greater than 12
months, obtain COMNECC Code N6 approval;
(3) Any purchase over $250K must be approved and funding documents processed by the
COMNECC Comptroller, Code N413.
b. Support Services. Chapter 10 provides a detailed process for contracting logistics and training support
services.
3402 Unauthorized Commitments. Per Federal Acquisition Regulation (FAR), par. 1.602-3, "unauthorized
commitment" (UAC) is defined as "an agreement that is not binding solely because the Government representative
who made it lacked the authority to enter into that agreement on behalf of the Government.” Essentially, an UAC is
an agreement between the individual who made the commitment and the contractor. Unauthorized commitments
violate federal law, FAR, Defense Federal Acquisition Regulation (DFAR), and the Government-wide Standards of
Conduct for Federal Employees. Binding the Government in an NECC command’s name for the purchase of goods
or services is unlawful for anyone other than a properly appointed, in writing, Contracting Officer (e.g., KO from
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FISC, NAVFAC, DLA, etc.) or Government Commercial Purchase Card (GCPC) Holder subject to the limit of his
or her written warrant. Personnel without purchase authority who order supplies or services, change the terms of
existing purchase(s), or commit the government to pay a vendor for any supplies or services, may be held personally
liable for the cost of these supplies or services; they are also subject to disciplinary action under the U.C.M.J.
Unauthorized commitments shall go through a fact-finding inquiry to determine the reason for the unauthorized
commitment. The authorization to pay an unauthorized commitment is called ratification. In rare instances where
an unauthorized commitment is ratified according to FAR, DFAR, and reference (h), sufficient justification and
documentation shall be retained on file. Unauthorized commitments that do not meet those requirements will not be
ratified. See par. 10006 for details on the ratification process.
3403 Prohibited Items. Not all-inclusive, enclosure (2) of reference (h) is a list of DoD / DoN supplies and
services that are prohibited items or require special attention and approval. Reference (i), Chapter Five (5), also
addresses prohibited and special attention items. All COMNECC commands and units shall adhere to policy and
procedures of these references. Examples of prohibited items include bottled water, lodging and meals, uniforms
and uniform items, business or calling cards, and so on. There are some exceptions to these prohibited items, which
are expressly identified in enclosure (2) of reference (h) and within this instruction. If there is any doubt about the
propriety or legality of a proposed purchase, senior Supply personnel should seek written advice (e.g., email, memo,
etc.) from COMNECC Code N41 prior to making any purchase of possible (questionable) prohibited or special
interest items. The written determination from COMNECC shall be placed in the purchase file.
3404 Non-Standard Requisitions
a. DD Forms 1348-6, 1149, and NAVSUP Form 1250-2 are used to requisition material outside of the
Defense supply system where NSNs, North Atlantic Treaty Organization (NATO) stock numbers, or Navy Item
Control Numbers (NICN) cannot be identified. Prior to submitting these forms, requirements for non-standard
material shall be generated in OMMS/OMMS-NG (which interfaces with SFM/RSUP) for the applicable
maintenance action. Prepare the non-standard requisition forms per reference (b), par. 3026-3027. Use DD Form
1149 when established GSA Schedules or prime vendor support contracted sources exist that fall within authorized
procurement thresholds. Senior Supply personnel shall ensure proper technical editing (tech edit) of all non-NSN
requests is performed using technical research databases such as WebFLIS, FedLog, LogTools, etc. Non-standard
procurement may occur when requested services or material is unavailable from the supply system; is coded with
acquisition advice code "J"; or is unavailable for transfer from DoD or other Navy sources. If the requested material
is available in the supply system and the requirement for procurement is time sensitive to meet an operational
commitment (which the supply system cannot support within the required timeframe), commands are authorized to
use the GCPC up to the single purchase limit threshold or up to the threshold established on an existing GSA
schedule. Units shall not use the GCPC as a procurement source of convenience to circumvent the DoD / GSA
procurement system except in documented emergent situations. Units shall retain full documentation in the
purchase file stating the reason(s) the supply system delivery timeframe was unacceptable.
b. Consumable material. Acquisition of consumable material should be kept to a minimum to meet

emergent mission requirements. The majority of consumable material is available in the DoD stock system or under
GSA contract. Exhaust all means of consumables’ acquisition from the DoD supply system before producing a non-
standard requisition. A local item control number (LICN) shall be constructed (see “LICN assignments” below) for
the second demand of a specific consumable part-numbered (P/N) / COTS item. For demand history purposes,
subsequent orders for this same item shall be entered into SFM/RSUP using the LICN.
c. Maintenance or repair-related material. Due to the ever-evolving configuration of Expeditionary Force

equipment, acquisition of parts to support non-COSAL supported or COTS systems is authorized. The requester /
maintainer shall provide a hard copy OPNAV Form 4790/2K (for activities without MicroSNAP / NTCSS) or a
printout of an OMMS/OMMS-NG maintenance action with an open JCN with procurement request documents for
non-standard repair-related material. Activities shall not process procurement requests without a copy of the
OPNAV Form 4790/2K or printout of the OMMS/OMMS-NG maintenance action. If material is being procured for
contracted maintenance or repair services according to established contracts, those procurement documents shall
also be accompanied by a valid contractor-furnished OPNAV Form 4790/2K. NECC commands shall retain all
applicable 3-M system data (maintenance action documents), full documentation related to the non-standard
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COMNECCINST 4400.1B
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purchase, and attempts to identify DoD supply system assets in the individual purchase files. Documentation of 3-M
data will be used for historical demand in developing supply system support. Process non-standard (COTS) repair
parts’ orders as follows:
(1) The requester generates a maintenance action in OMMS/OMMS-NG and orders P/N items as
“parts not listed on APL”, or using an existing Local Item Control Number (LICN) established in SFM/RSUP for
these P/Ns.
(2) The LS processes requests for parts from OMMS/OMMS-NG through SFM/RSUP as follows:
(a) Items previously assigned a LICN must be utilized for future requisitions;
(b) Items not previously assigned a LICN: The SFM/RSUP Functional Area Supervisor (FAS)
will work with the requestor and the LS placing the GCPC buy in obtaining additional information if needed to
establish LICNs for the P/N items.
(3) The LS will ensure the lead document number has sufficient funds obligated / adjusted in
SFM/RSUP and will record the document number(s) associated on the procurement request.
(4) The LS will forward the lead document number and total dollar value of the procurement to the
GCPC Approving Official (AO) for reallocation in Citibank. In the case of a purchase request containing multiple
line items, the LS will enter an “AE1” incoming status interactively in SFM/RSUP using “BN” status code to de-
obligate funding on all document numbers except the lead document associated with the multiple item purchase.
(5) During the Citibank Certification process in WEBSALTS, the GCPC AO will re-allocate the
funds associated with the GCPC transaction to the line of accounting (LOA) associated with the document number
generated by SFM/RSUP and forwarded by the credit card holder.
(6) Upon receipt of the material, the LS will process receipts in SFM/RSUP for all document numbers
associated with the GCPC transaction.
d. Non-standard procurements which do not meet the GCPC requirements shall be processed through the
nearest serving NAVSUP, Joint Service, or DoD procurement office (e.g., FISC, base Supply Department, Regional
CTF N4, Marine Corps Field Service Support Supply Management Unit, Army theater Supply Support Activity or
Logistics Support Unit, etc.). If material is time sensitive due to a valid operational requirement, IPG-1 non-
standard requisitions may be submitted via PMO's ISIS. An “A0E / A05” document identifier shall be entered into
SFM/RSUP immediately for all non-standard requisitions generated.
e. Each non-standard procurement action shall be retained in a separate folder. Included in this file shall
be a copy of the original source document (DD Forms 1149, 1348-6, or NAVSUP Form 1250-2); technical edit
information including evidence that required material identified by NSN or NICN is not available in the DoD supply
system; a statement providing justification for procurement if the requested material is available in the supply
system and the material is time sensitive; the corresponding 3-M maintenance action documents (OPNAV Form
4790/2K or OMMS/OMMS-NG printout with an open JCN), if applicable; contract documents such as the DD Form
1155, if applicable; hard copy of any status received; a signed copy of the receipt document(s); and a copy of the
certification of payment, if applicable. Retain procurement files in document number sequence.
3405 Purchase Order Controls. All COMNECC commands will ensure that the following controls are in place:
a. Prepare and maintain a purchase order log. See par. 3406 and Figure 3-3.
b. Ensure that the following files are maintained:
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COMNECCINST 4400.1B
19 May 11
(1) Outstanding File. GCPC/Open Purchase contracts consist of an outstanding obligation source
document (e.g., NAVSUP Form 1250-1 with DD Form 1348-6, NAVSUP Form 1250-2, and DD Forms 1149 and
1155).
(2) Suspended File. Contains contracts that have not cleared the DFAS Fleet Fast Pay (FFP) Listing;
material not received (follow-up initiated) 30 days past RDD.
(3) Completed File. Consists of contract documents that have been certified for Payment and cleared
through the GCPC.
c. Document Retention. All open purchase orders will be retained for the current and five prior fiscal
years.
d. Attach an invoice-processing checklist to each DD Form 1155.
3406 Purchase Order Log. A purchase order log must be maintained to control open purchases. Figure 3-3
provides an example of a purchase order log.
Figure 3-3
Purchase Order Log
Date
FFP
Date Invoice
P.O. Nr Est. Listing
Contract Contract Matl Fwd To
or Vendor ESD Amt Month
Nr Amt Rcvd & DAO
Reqn Nr Oblig Matl
Accepted For
Paid
Pymt
3407 Purchase Order Follow-Up Procedures. Open purchase follow-up procedures are as follows:
a. Initiate follow-up action on material and services when the RDD (or “Deliver to FOB Point by” date)
cited in block 10 of the “Order for Supplies or Services”, DD Form 1155, has lapsed.
b. For local supporting activity contracts, notify the purchasing activity via email, fax, WEBSALTS /
WINSALTS, or plain language message for material not received by the delivery date cited in block 10 of DD Form
1155.
c. Use a "Follow-up Tracking Log" (which is a log sheet including date, activity and point of contact
called or notified, status of the open purchase requisition, actions discussed, and remarks) to document follow-ups
on outstanding purchase orders (e.g., by telephone call, email, correspondence, message, etc.). Update SFM/RSUP
database with follow-up status using "NAR" (narrative) option. Place the log sheet in the purchase order file folder.
3408 Purchase Order Payments. All COMNECC commands will use the following procedures to ensure
timely and accurate payment of dealer bills:
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COMNECCINST 4400.1B
19 May 11
a. Review the Outstanding and Completed Files:
(1) Verify that a previous payment has not been made to ensure duplicate payments are not made.
(2) Ensure timely certifications of dealers' invoices to prevent incurring unnecessary charges for late
payment. See par. 3414.
(3) Verify vendors are not receiving payment for material and services not actually delivered or provided.
b. Review the Suspended file to ensure the vendor is properly paid.
3409 Prompt Payment Act / Interest Penalty Payments. Reference (h) states automatic interest penalty
payments will be made to vendors for invoices not paid by the due date. Payments for most procurement actions are
due within 30 days (NET 30) from receipt of material, services, or the invoice (whichever is later). Improperly
prepared invoices must be returned to vendors within five (5) days of receipt for correction. Interest is compounded
every 30 days, and is payable from the day following the invoice payment due date until an actual payment date.
Interest penalty payments to vendors must be absorbed within the command’s existing OPTAR funds. Correctly
processing invoices immediately upon receipt and using the “Invoice Processing Checklist”, Figure 3-4, should
alleviate interest penalty payments. Supply Officers will pay close attention to the invoice certification process to
prevent late certification and payment.
3410 Invoice Processing Checklist. To ensure there are no discrepancies in invoice processing, use an “Invoice
Processing Checklist”, Figure 3-4, for each non-Fleet Fast Pay open purchase.
Figure 3-4
INVOICE PROCESSING CHECKLIST

_____ Purchase order/contract attached.
_____ Original invoice attached. (Disposition of original, if not attached.)
_____ Invoice itemized.
_____ Vendor's name and address on invoice and contract/purchase order agree.
_____ Correct contract/purchase order number shown on invoice.
_____ Invoiced items appear on attached contract.
_____ Certification as to receipt shown on contract/purchase order.
_____ Accounting data correct.
_____ Contract not expired.
_____ Submitted to correct paying office.
_____ Letter of determination/justification attached (if required).
_____ Discount label attached.
_____ Required bids filed (if over the GCPC threshold).
_____ Retained copy of contract/purchase order annotated as to:
Date material received _________________
Date dealer’s bill received _________________
Number of dealer’s bill _________________
Date forwarded for payment _________________
Mailed/Hand carried _________________
Paying Activity: DFAS / Other
_____________________________________________
Signature of invoice processing clerk / date
Completed copy of this checklist must be a permanent attachment
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COMNECCINST 4400.1B
19 May 11
3500 Depot Level Repairable (DLR) Inventory Management / Fixed Allowance Repairables. DLRs are
managed under the fixed allowance concept. Reference (b), par. 8300-8339 provides details in DLR management
and procedures. No increase in stock levels is authorized without an approved Allowance Change Request-Fixed
(ACR-F). ACR-F format is found in reference (b), par. 2105, and reference (j), Chapter Five (5), and is used only
for requests to increase or decrease allowances based on demand/usage. DLRs shall always be managed as non-SIM
and shall be requisitioned strictly on a one-for-one exchange basis (i.e., an NRFI carcass will be turned in to the
ATAC hub in order to requisition an RFI replacement unit). All DLRs shall be inventoried annually per reference
(b), par. 8316 and discrepancies corrected per reference (b). Due to the dynamic nature of NECC technology, DLR
allowances and requirements are subject to change through the ASI process.
3501 DLR Requisitions
a. References (b) and (k) contain detailed procedures for procurement, handling, and turn-in of
repairables. COMNECC units will strictly comply with the accounting and turn-in procedures for repairable
carcasses. Supply readiness is reduced when excess Ready For Issue (RFI) or Not Ready For Issue (NRFI) Depot
Level Repairables (DLRs) are retained at the activity. Investigate DLR excesses to ensure all carcasses have been
turned in for previously requisitioned material before the RFI carcass is turned in as excess.
b. Turn in NRFI DLRs to the Advanced Traceability and Control (ATAC) Office:
For West Coast Commands: For East Coast Commands:

NAVY DLR AGENT (N46433) NAVY DLR AGENT (N68620)
FISC, NORTH ISLAND ANNEX FISC, NORFOLK, VA
BLDG. 661, NAS NORTH ISLAND BLDG. SP-237
SAN DIEGO, CA 92135 NORFOLK, VA 23511-5000
3502 Preparing DLRs for Turn-In. It is COMNECC policy to have all repairable items (NSN or non-NSN)
registered on the Mechanized Repairable Item List (MRIL) so that they can be shipped via ATAC. Because many
pieces of equipment in NECC units are commercial-off-the-shelf (COTS), items that can be repaired may not
necessarily be deliverable by ATAC. Include equipment nomenclature, part number and CAGE code, manufacturer,
end item application, and any other pertinent information. Pack or crate NRFI DLRs according to reference (l) and
ship to the nearest ATAC Hub / Node. Addresses can be found in reference (b), par. 8322.
3503 Excess Repair Parts (Deployed Spares / Battle Spares). Technicians or operators will not order repair
parts or material in excess of allowance or required for corrective or preventative maintenance. All material on-
hand greater than allowance or requirements, despite line item value, should be turned in to the Division/Group.
“Goody Lockers”, “deployed spares”, “battle spares”, or excess material held under any other names, are not
authorized as they increase costs, and do not provide inventory visibility. It is the command’s responsibility to
recognize excesses and promptly request necessary allowance changes, if such changes have not been previously
directed or authorized by the applicable Division/Group Commander. An excess RFI DLR must be thoroughly
researched to ensure the item is truly excess and that the Supply System is not looking for a corresponding carcass.
If it was a duplicate shipment, the second RFI DLR must be returned in the original, unopened packaging to the
nearest FISC for credit.
3600 Specific Materials. The following paragraphs will address obtaining specific standard and non-standard
parts and material.
3601 Supply Support for Non-Standard or Prototype Equipment. COMNECC Commands often obtain
prototype systems that are so new that initial supply support may come from a civilian contractor, Program Office,
or a Hardware System Command. In other cases, units temporarily use special equipment. It is important for the
Supply Officer to realize that support for these systems may be “pushed” from outside sources without any
command action, or the support might be obtained through special channels. Standard requisitioning procedures
may not apply and commands must depend on special instructions published in the Supply Support Plan (SSP) for
each system. Requisitions for repair parts for equipment supported by the contractor or supported through the
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COMNECCINST 4400.1B
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Hardware System Command must be submitted according to the SSP or Integrated Logistics Support Plan (ILSP)
provided specifically for each system. Supply Officers will maintain copies of all SSPs / ILSPs for all non-standard
/ prototype systems.
3602 Construction (Service) and Class IV Material
a. NAVFAC is responsible for construction and has authority to enter into construction (service)
contracts for the Expeditionary Force. NECC commands do not have procurement authority for construction except
as noted in reference (h), enclosure (2), Special Attention Item: "Construction and Other NAVFAC Services /
Supplies" (i.e., GCPC purchases are authorized for facility services up to $2,500 and facility improvements
(construction) up to $2,000). All requests for procurement of construction shall be processed via the applicable
Echelon IV command. Per references (h) and (i), “construction means erection, installation or assembly of a new
facility, the addition, expansion, extension, alteration, conversion or replacement of an existing facility; the
acquisition or relocation of a facility and includes the repair and maintenance of building and public works and
equipment installed and made a part of such facilities.”
b. Ech IV & below cmds with GCPC authority may purchase Class IV construction material up to the
GCPC threshold (which is currently $2,000) per FAR, Subpar 2.101, and references (h) and (i) (e.g., a Cargo
Handling Battalion or an NMCB may process local purchase requirements for materials for cargo handling
operations or Material Liaison Office (MLO) projects).
3603 Information Technology (IT) / C4 Equipment and Services
a. According to DoN policy, the Navy-Marine Corps Intranet (NMCI) provides IT/C4 equipment and
services. Requests for the acquisition of new and replacement IT/C4 systems, equipment, and services must be
justified on an Abbreviated System Decision Paper (ASDP) or Naval message and shall be forwarded via the chain
of command to NECC Code N6 for inclusion into C4ISR Requirement Governance process, in writing, prior to
purchasing the equipment. The process includes the Requirements Review Board (RRB) validating the requirement,
the Technical Review Board (TRB) evaluating recommended solutions, and NECC N6 reviewing for final approval.
Purchase of IT/C4 systems requires careful evaluation of interoperability and employability throughout the NECC
enterprise. This evaluation must consider cost; logistics support; training requirements; compatibility with Navy,
Joint, and Coalition Forces C4 architecture; integration with existing systems; security accreditation; and approval to
operate and connect into the global information grid. This policy applies to all new and replacement systems,
equipment, and services with a value greater than $1,500 or a life expectancy greater than 12 months.
b. To assist the chain of command in evaluating C4 systems’ purchases, the following information is
required on the ASDP or Naval message:
(1) Mission area with inadequate communication capability (mission area requirements derived from
CONOPS / OPLANS / CONPLANS);
(2) Impact of shortfall upon mission completion;
(3) Description of alternatives with necessary system capabilities to alleviate shortfall;
(4) Recommendation of alternatives that most efficiently alleviates shortfall;
(5) Detailed description of recommended C4 system including make, model, list of ancillary
equipment, and accreditation status;
(6) Cost of recommended system including hardware, software, delivery, training, maintenance,
upgrade, tech support when deployed, and disposal;
(7) Estimated monthly operating costs;
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COMNECCINST 4400.1B
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(8) Projected system life expectancy;
(9) Additional costs associated with acquisition such as facilities’ modifications, utility upgrades, and
secure storage;
(10) Source of funds (e.g., OPTAR, joint program funding, etc.);
(11) Manpower support requirements;
(12) Description of system connectivity to the global information grid;
(13) Determination that the recommended C4 system provides joint interoperability; if interoperable,
identify applicable services and organizations.
c. NECC units have limited capacity to transport equipment; therefore, C4 equipment must be scalable to
accommodate a broad range of transportation channels. Size and weight must be considered in the procurement
process; acquiring the most robust capability with the smallest footprint is essential.
3604 Civil Engineering End Item (CEEI). CEEI is defined as any functional unit of equipment that is operated
singularly or as a component of a system or subsystem, and is identified in the unit’s TOA as a non-USN numbered
2C cog item or an investment item with a unit cost of $25,000 or more. Requests for replacement or additional
CEEI must be submitted by message or letter to COMNECC Code N43. The request must contain complete
justification.
3605 Civil Engineering Support Equipment (CESE)
a. The acquisition and disposition policy for CESE is contained in references (m) and (n). CESE
procedures will be coordinated by unit personnel with the appropriate Division/Group Equipment Officer.
b. Major Component or Assembly Replacement. The Division/Group Equipment Office have established
a component overhaul program (e.g., FLOAT program) whereby a selected number of high usage, large equipment
components or assemblies are overhauled and maintained in a rotatable pool to be exchanged for like items in need
of repair. Deployed units may request replacement components through the coordinating offices by message or
telephone.
c. CESE Repair Parts Initial Issue. The initial allowance of repair parts is provided by the SLC NFELC
in response to COSAL requests.
3606 Small Arms, Weapons, and Ordnance Material
a. Identification and validation of Table of Allowance (TOA) weapons requirements is the responsibility
of COMNECC Code N8; COMNECC Code N43 is responsible for resourcing approved TOA weapons and night
vision equipment.
b. The Supply Officer is responsible for procuring material and services to support training, range
operations, qualification, and the employment of weapons by unit personnel. Unless otherwise specified by
COMNECC directive, requisitions for small arms, ammunition, and all required operational ordnance material are
the responsibility of the designated unit Arms, Ammunition & Explosive Manager (AA&E) or Weapons/Ordnance
Officer (WO) using procedures set forth in the NAVSUP P-724 and reference (o).
c. Small Arms and Weapons. Policy guidance concerning small arms and weapons management is
contained in reference (o). Unit AA&E Managers and/or WOs shall be responsible for the initial issue, inventory,
maintenance, repair, return, and replacement of unserviceable small arms and weapons. The AA& E Manager
and/or WO shall also be responsible for all crew served or heavy weapons mounts, support kits, and individual
3-20 Enclosure (1)

COMNECCINST 4400.1B
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combat equipment. When small arms and weapons become unserviceable or have been surveyed, replacements
shall be obtained by submitting MILSTRIP requisitions per Section III of reference (o).
d. Simunition Kits. Simunition kits, when authorized by COMNECC as part of the unit’s TOA, shall be
procured and managed by the unit AA&E Manager and/or WO per reference (p). See par. 3611 for simunition kit
procurement.
e. Firing Range Support. Prior to the beginning of the next fiscal year the AA&E Manager or WO shall
submit to the Supply Officer a list of required materials such as paper targets, wood, fastening material, marking
material, earplugs, safety glasses, etc. by nomenclature, NSN, and quantity to support scheduled weapons range
training opportunities. There is no need to report weapons and material managed by Navy Ammunition Logistic
Code (NALC) to the Supply Officer. Provided OPTAR funding is available, the Supply Officer shall ensure that
funding to support range operations is made available. Emerging and short-fused training opportunity requirements
are recognized and a small quantity of pre-expended range material shall be kept on hand by the Weapons
Department to support short notice range evolutions. The Weapons Department shall identify additional
requirements as rapidly as possible and forward to the Supply Department. The Supply Department shall make
every effort to support short notice range evolutions in support of maximum unit war fighter weapons qualifications.
f. Armory Operations. Prior to the beginning of the next fiscal year the AA&E Manager and/or WO will
submit to the Supply Officer a list of required materials such as lubricating oils, wipes, wire brushes, cleaning pads,
solvents, small tools, and similar materials by nomenclature, NSN, and quantity to support small arms and weapons
maintenance and repair. The Weapons Department is also authorized to use OPTAR to procure materials necessary
to package, preserve, crate, and return unserviceable or surveyed small arms and weapons to Naval Weapons
Support Center, Crane, IN.
g. Hazardous Materials (HM) to Support Armory Operations. Per par. 4402f., the Weapons Department
is authorized to maintain maintenance related HM on-hand such as solvents, cleaning fluids, lubricating oils, bluing
and similar HM to support daily small arms and weapons operations and maintenance. HM for armory operations
will be procured through the Supply Department. The AA&E Manager and WO shall ensure that HM is stowed in
properly installed and labeled NAVSEA-approved storage lockers and the space has been approved for stowage by
the HM Coordinator, Safety Officer, and Executive Officer. A hardcopy Material Safety Data Sheet (MSDS) for all
HM must be readily accessible for expeditious retrieval in the space where the HM is stowed in the event of a
casualty. Due to the safety hazards associated with HM stowage in an armory, a HM locker custodian shall be
designated in writing and shall maintain positive control of HM issue and return to stowage. The custodian is also
responsible for monitoring shelf-life on all HM in their custody and returning expired HM to the Supply Department
for replacement.
h. Small Arms, Weapons, and Ammunition Handling Material and Safety Equipment. The Weapons
Department is authorized to procure via OPTAR ordnance handling and shipping equipment for the shipping and
safe transfer of ammunition and weapons as required. This material is defined as, but not limited to, metal and
wooden pallets, banding kits, banding tools, labeling material, packing, wood, dunnage, etc. Safety equipment such
as heavy gloves, face shields, safety glasses, and similar safety gear is authorized for procurement. Ordnance
authorized material handling equipment and pallet jacks will be procured according to NAVSEA policy.
3607 Authorized Medical Allowance List (AMAL) / Authorized Dental Allowance List (ADAL) Prime
Vendor Contracts. Supplies and expense type items costing less than $5,000 will be funded by the unit's OPTAR.
Requirements for investment type equipment will be submitted to Division/Group commanders. Request medical
supplies required for field exercises while in homeport in accordance with current Division/Group commander’s
instructions.
3608 Technical Manuals and Field Manuals. NFELC manages the Technical Manual Support Program and
provides the initial issue of manuals for all supported equipment. Technical manuals may be downloaded from
NAVFAC’s Enterprise Document Library (https://portal.navfac.navy.mil/). Submit requisitions for additional or
replacement hard-copy technical manuals to NFELC or send funded requests to DLA’s Document Automation &
Production Service (DAPS) for reproduction of existing manuals (see par 3625 for details).
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COMNECCINST 4400.1B
19 May 11
3609 Awards, Gifts, and Emblematic Items
a. Awards are presented to individuals and commands for excellence in accomplishments, competition,
specific or unique achievements, and outstanding performances that contribute to the command mission or
effectiveness. References (h) and (q) provide higher-level direction and policy authorizing the use of appropriated
funds to procure and distribute awards, gifts, and emblematic items that meet specified criteria within these cited
references. Strong internal program controls and procedures must be established by each procuring / issuing
command to prevent the perception or occurrence of fraud, waste, and abuse or other perceived impropriety in the
management of these programs. Commanders / Commanding Officers must take into account the budgetary impact
to their OPTARs when funding award, gift, and emblematic item programs vice funding personnel, material,
training, or facility requirements that often more directly impact unit readiness.
b. Awards, recognition items other than awards, gifts, and emblematic items are defined as follows:
(1) Awards. Awards for presentation include trophies, badges, the first award of medals (or ribbons
when there is no corresponding medal), plaques, and command coins / commander’s coins. Procurement of plaques
for Sailor of the Quarter is an example of an award program eligible for OPTAR funds. Morale, Welfare, and sports
activities are excluded from appropriated fund awards. Using OPTAR to procure uniform accessories, including
qualification / warfare devices [e.g., Enlisted Expeditionary Warfare Specialist (EXW)], is not authorized. Cash
awards, including gift cards, are also prohibited.
(2) Recognition Items Other Than Awards (Recruitment / Retention). Reference (r) changed the
Department of the Navy’s financial policy allowing the use of “appropriated funds to purchase recognition items of
nominal or modest value for recruitment or retention (including reenlistment) purposes to be presented to members
of the Armed Forces, members of the families of members of the armed forces, and other individuals recognized as
providing support that substantially facilitates service in the Armed Forces. Items may be purchased only if all of
the following criteria are met:
(a) Each recognition item shall be of nominal or modest value (less than $50 per item).
(b) Items should be designed to recognize or commemorate service in the Armed Forces, such as
coins, medals, trophies, badges, flags, posters, and paintings. This could include an item displaying the logo of the
command in which the individual served, to recognize and commemorate their service.
(c) Documented justification will be maintained that establishes the basis for the recognition of
individual(s) receiving an item”.
(3) Gifts. Upon receipt of written approval from COMNECC or the operational commander when
deployed, command personnel may use ORF / LATAM Cooperation Funds, not OPTAR funds, to procure awards,
plaques, command coins, or other devices for individuals or groups outside DoD, foreign military service members,
or foreign dignitaries in conjunction with official ceremonies, dedications, and functions. See par. 7226 for
additional ORF / LATAM Cooperation Funds guidance.
(4) Emblematic Items. Items with the command’s name, crest, or logo engraved, affixed, or printed
on them such as command coins, plaques, ball caps, lighters, T-shirts, pens, belt buckles, Christmas cards, etc., are
emblematic items. OPTAR funds shall not be used to purchase emblematic items as incentives, gifts, mementos,
tokens of appreciation, morale builders, or end of tour recognition. Reference (h) refers. The use of Welfare and
Recreation / Non-Appropriated Funds (NAF) to obtain emblematic items (except awards related to MWR events) is
also prohibited. Reference (s) refers. Except for awards or recognition items cited in par. 3609b.(1) and 3609b.(2)
above, emblematic items shall be procured with personal funds only.
c. To provide direction for management, procurement, control, and presentation of awards and
emblematic items, the command shall develop a local instruction addressing, at a minimum, the following
requirements:
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COMNECCINST 4400.1B
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(1) Accountability of OPTAR-funded awards and emblematic items; the cost of authorized items may
not exceed $50.00 (each) without approval from the COMNECC Code N412;
(2) Assigning a division or work-center to maintain control of the purchased awards, emblematic
items, and an accountability log; identifying the individual(s) responsible for conducting award program oversight;
(3) Maintaining documented justification that establishes the basis for recognition of the individual(s)
(such as “Sailor of the Quarter”) and command(s) receiving awards;
(4) Maintaining a log indicating the type of award, dates, recipients, and reasons for presentation; see
Figure 3-5 for an example of an Emblematic Award Log;
(5) The Commander / Commanding Officer approving, in writing, all OPTAR-funded procurements
of awards and ensuring the awards are not distributed as gifts or mementos to anyone at anytime;
(6) The Commander / Commanding Officer or senior Supply Officer signing all purchase order
documents for emblematic items;
(7) Awards containing the Commander’s / Commanding Officer’s name constitute personal gifts and
shall not be procured with OPTAR funds. However, “Presented by the Commander” (or Commanding Officer), the
command’s motto, “For Outstanding Performance”, or similar wording is acceptable;
(8) Although not required, military personnel may procure emblematic items with personal funds.
When distributing personally funded items, Commanders, CMCs, etc. are not bound by ORF, NAF, or appropriated
fund restrictions described above; they are only bound by standards of conduct, government ethics, and appearances;
(9) Commanders / Commanding Officers are responsible for command adherence to these policies
and procedures. Presentations or awards not meeting the above criteria (or gifts not approved in advance for ORF /
LATAM Cooperation Funds) are considered a personal expense of the presenter.
d. Gift Cards - There are many programs that allow awards for outstanding individuals, including on-the-
spot cash awards. The GCPC shall not be used to purchase gift cards for any program (including on-the-spot cash
awards) using appropriated funds.
Figure 3-5
Emblematic Award Log
Recipient
Date Award Item Qty Purpose Signature
Name
CMC’s
GM2 Smith 4/5/2007 Plaque 1 SOQ
Signature
Outstanding CoS’
BM1 Jones 6/15/2007 Coin 1
Deployment Signature
3610 Visual Information (VI) Equipment
a. Definition: Audiovisual equipment includes nearly all aspects and applications of photography, motion
pictures, graphic arts, television, video, and audio recording, production and presentation.
b. Acquisition of VI equipment by NECC commands with assigned Public Affairs specialist(s): NECC
commands assigned PAO personnel are authorized to procure required items that are within the scope of the
commands mission. These procured items are used for recording, producing, reproducing, processing, editing,
distributing, exhibiting, and storing VI. The equipment includes professional still, motion picture, and video
cameras; editing equipment; computer-generated graphics systems and photographic printers. Reference (h) refers.
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c. Acquisition of VI equipment by NECC commands without assigned Public Affairs specialist(s): NECC
commands without assigned PAO personnel are authorized to expend command OPTAR funds within local
purchasing limitations to procure non-professional, consumer-type VI equipment such as 35mm film-based
photographic camera systems costing less than $1,000; overhead/slide/filmstrip/motion picture projection equipment;
audio/video recorder/players; video cameras and camera-recorder (camcorder) systems; digital photographic
cameras costing less than $5,000; digital photographic printers; and video Liquid Crystal Display (LCD), Light
Emitting Device (LED) and Computer Remote Terminal (CRT) projectors costing less than $10,000. Commands
without a PAO will make most judicious use of local PAO assets such as Squadron, Division/Group, TYCOM, and
Fleet PAO assets.
d. Combat Camera (COMCAM): The mission of COMCAM is to provide the Navy, the Joint Chiefs of
Staff (JCS), and the Unified Combatant Commands with a directed imagery capability in support of operational and
planning requirements during worldwide crises, contingencies, exercises, and wartime operations. Due to the
unique requirements of the COMCAM mission, reference (t) authorizes COMCAM to procure production and non-
production items. The USFF MCVIMO/BOSOVIMO (Fleet VI Officer) will review COMCAM VI requests for
compliance. If there is an immediate need for acquisition, the Office of the Assistant for Visual Information CNO,
Navy VI Activity and Equipment Policy (N09C2), is also available for review and possible approval.
(1) Production items are defined as items used for recording, producing, reproducing, processing,
broadcasting, editing, distributing, exhibiting, and storing VI. The equipment includes professional still, motion
picture, and video cameras; editing equipment, telecine (television-cinema) equipment, audiotape and cassette
duplicators; computer-generated graphics systems; film and paper processing equipment, and photographic printers.
(2) Non-production items are used to maintain, repair, store, retrieve, exhibit, or otherwise provide for
the use of VI products. The equipment includes videotape/videodisc players and television monitors; interactive
video equipment; and, slide, film strip, motion picture, overhead, opaque and video projectors. Additionally, items
that could otherwise be identified as VI equipment are an integral part of a non-VI system or device (existing or
under development), shall be managed as a part of that non-VI system or device.
3611 Night Vision Electro Optics (NVEO), Combat Optics (ACOS), Simunition Kits, and Visual
Augmentation Systems (VAS) Weapon Improvements. NVEO is defined as all-crew-served, face-mounted or
weapon-mounted, night-vision illumination, thermal-imaging, and range-finding devices. NECC commands are
authorized to procure NVEO and ACOS for weapons through NAVSEA via NFELC up to the NAVSEA-approved
allowances. The command’s TOA cites authorized NVEO and ACOS allowances. VAS consists of the Rail
Interface System and associated components. VAS components for the M-4 and M-16 weapon systems shall only
be procured when identified in the unit’s TOA.
a. Night Vision Devices (NVDs). The U.S. Army has cognizance of NVDs; NAVSURFWARCENDIV
Crane procures and manages NVDs for the Navy. Due to rapidly changing technology, NAVSURFWARCENDIV
establishes the current authorized NVD models for procurement and use by U.S. Naval Forces. A listing of
authorized models and allowances is issued by NAVSURFWARCEN directive and promulgated to Expeditionary
Forces by COMNECC, Code N43. Due to high demand and potential system backlogs, current in-use models may
be identified by NSN but will only be eligible for command procurement from vendors holding valid GSA contracts
with TYCOM approval. Make optimum use of available NSN assets prior to requesting open market purchase
authorization from COMNECC.
(1) Current Force authorized NVDs, AN/PVS-14 (NSN 5855-01-432-0524) and AN/PVS-15 (NSN
5855-01-535-7127), are eligible for repair and rehabilitation as intermediate maintenance level (I-Level) repairables,
and shall be returned to NAVSURFWARCENDIV in the same manner as surface DLRs. Subsequent changes in
Force policy or acquisition of developing NVD technology authorized for use will be promulgated via separate
correspondence.
(2) Obsolete NVD models shall be returned to NAVSURFWARCENDIV for disposition upon the
one-for-one replacement by TYCOM-approved advanced technology NVDs. Upon return of the obsolete NVDs,
the applicable stock record cards shall be deleted; if NVDs are monitored in SFM/RSUP as Operating Space Items
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COMNECCINST 4400.1B
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(OSI), change the AT1 code to AT8 and post the expenditure; procurement of the obsolete NVDs is no longer
authorized.
b. Combat Optics (ACOS). NECC commands authorized use of TOA-identified ACOS such as the
Advanced Combat Optical Gunsight (ACOG) telescopic sight (Model TA01 NSN 1240-01-412-6608) or the
Enhanced Combat Optical Sight (ECOS) red dot sight (M68 Close Combat Optic NSN 1240-01-411-1265 or 1240-
01-495-1385) shall submit MILSTRIP requisitions to NAVICP only for the authorized items.
c. Simunition Kits. Simunition kits are not NAVSEA-approved systems but must be identified on the
unit’s TOA prior to procurement. Procurement will not be approved without the required SOPs and Navy-approved
safety equipment. Additionally, simunition training requires Non-Combat Expenditure Allocation (NCEA), which
must be identified in the unit’s training plan prior to allocation.
d. Visual Augmentation Systems (VAS). NECC commands authorized use of TOA-identified elements
of the VAS package shall submit MILSTRIP requisitions to NAVICP only for authorized items of the VAS package.
3612 Chemical, Biological, Radiological, and Nuclear (CBRN) Defense Equipment
a. NECC commands will deploy with organic CBRN defense capabilities for individual protection,
detection, self-decontamination, and limited equipment decontamination. COMNECC, Code N43, monitors the
level of CBRN defense equipment authorized by the current, approved TOA. Annually, COMNECC will review
CBRN defense equipment to ensure the proper levels are accurate for each unit’s requirements. NECC commands
shall maintain a database on inventory levels of CBRN defense equipment.
b. COMNECC units shall maintain 100 percent on-hand or on-order of CBRN defense equipment items
authorized by the commands’ TOAs to support wartime missions, scheduled deployments, and unit training
activities. Units shall maintain a basic load of mandatory TOA identified parts, additional authorized items (i.e.,
protective mask filter canisters, protective gloves, protective boots, etc.), expendable/durable supplies and materials
(such as batteries), to support authorized CBRN defense equipment for initial deployment contingency operations
based on the mission. Divisions/Groups and Squadrons shall ensure subordinate units forecast sufficient funds to
replace shortages, expendables, and items consumed in training or deployments. Unit Supply Officers will work in
conjunction with unit CBRN Defense Officers to maintain on-hand stock or hold valid requisitions for all authorized
TOA CBRN defense items by budgeting for and ensuring timely replacement of all identified shortages.
c. The following information is the current CBRN technology applicable to Expeditionary Forces. Due
to the frequency of change in CBRN defense equipment, subsequent changes in Force policy or CBRN equipment
will be promulgated via separate correspondence.
(1) Chemical Protective Ensemble (CPE). Individual CBRN defense equipment consists of protective
clothing, protective footwear covers, chemical field protective masks, and skin decontamination kits. NECC
requirements for CPE are filled under the NAVSEA Centralized Management and Consolidated Storage Facility
(CSF) initiative. Under the NAVSEA initiative, sailors will be provided a full ensemble of properly fitted CBR
Individual Protection Equipment (IPE) packed in individual, approved CBR bags. The Expeditionary CBR-D IPE
Stowage Bag (Kit) will consist of the following:
Qty Item
02 SE Coat and Trouser set, Joint Service Light-Weight Integrated Suit Technology
(JSLIST) sized to fit the Sailor
01 EA M-40 (M45) mask sized to fit the sailor with C-2 training canister
02 EA C-2A1 canisters
02 PR Air-Boss Lightweight Overboot (ALOs) chemical protective boots
02 PR 25-mil gloves
02 PR Glove inserts
02 EA M291 Personal Decontamination Kits.
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COMNECCINST 4400.1B
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NECC Force CBRN gear will be centrally stored at the NAVSEA CSF and issued to command personnel prior to
deployment. Commands shall ensure timely liaison with NAVSEA prior to scheduled deployment. NAVSEA will
complete preventive maintenance of IPE and chemical protective masks, including cleaning, sanitizing, testing, and
assembly, before issue.
(2) CBRN Detection Equipment (CDE). Force CDE is defined as the mechanical and disposable
CBRN material used to detect the presence of CBRN agents.
(a) Mechanical CDE. Current Force CDE ICAM (7H 6665-01-357-8502), ACADA (7H 6665-
01-438-6963), and Draeger systems are designated DLRs and shall be requisitioned through the DoD Supply System
with the appropriate advice code. Unserviceable (NRFI) (CDE) DLRs shall be turned in to the local ATAC hub.
(b) Disposable CDE. M256A1 Chemical Agent Detector Kits, M8 Chemical Agent Detector
Paper, and M9 Chemical Agent Detector paper are portable, disposable kits that can be used to detect and identify
various agents in a CDRN environment. Disposable CDE shall be requisitioned through the DoD Supply System.
(3) Radiation, Detection, Indication, and Computation (RADIAC) Equipment. Authorized allowances
for 2F Cog (FSC 6665) RADIAC equipment will be indicated in individual command TOAs. Requests for an
increase in TOA allowances shall be submitted to NAVSEA (04RM) via COMNECC Code N43.
(a) Replacement of missing or unserviceable RADIAC equipment. Per reference (b), par. 3280.2,
if a 2F cog RADIAC equipment TOA allowance item (except Thermo-Luminescent Dosimeters (TLD) (DT-
526/PD), is missing or unserviceable, a request for a replacement item shall be submitted to NAVSEA (04RM). If
the equipment is missing or damaged “beyond repair”, a copy of the Commanding Officer’s approved “Financial
Liability Investigation of Property Loss” (FLIPL), DD Form 200, shall accompany the request. For a damaged item,
the DD Form 200 must indicate the name of the repair facility that certified the equipment “beyond repair”. Repair
facilities qualified to make certifications for damaged “beyond repair” items can be found in NAVSEA RADIAC
Calibration (NAVSEA SE700-AA-MAN-210/RADIAC), promulgated as Vol. Two (2), Part One (1) of the
RADIAC RPPM.
(b) Return of unserviceable RADIAC equipment. Per reference (b), par. 8300, unserviceable
RADIAC equipment shall be returned to NAVSEA directly and are excluded from the non-serviceable (NRFI) DLR
ATAC return program.
(4) Decontamination (DECON) Material. Required individual DECON materials (other than the
M291 Individual Skin Decontamination Kit provided in the Expeditionary CBR-D IPE Kit) such as M295 Individual
Equipment Decontamination Kit, HTH, and additional M291Kits are OPTAR funded and requirements for stock
maintenance should be forecast as much as practical in the Departmental Budget plan. If authorized by a unit’s
TOA, M12 and M17 Decontamination Apparatus are included in DECON material.
d. Requirements for CBRN Training Equipment. CBRN training equipment may be obtained once
approved by the Force CBRN Coordinator (Code N43). Requests for training kits should be made at the time of fit
test / sizing of the unit. Training equipment will arrive at the unit stenciled “For Training Only” or “FTO”.
Requests for training equipment may specify delivery in training kit bags or in bulk. Training equipment available
for issue is JSLIST, chemical protective over-boots, and chemical protective gloves. Individuals use their own
chemical protective masks for training. Training equipment requests shall specify the quantity of each size of
JSLIST suits, chemical protective over-boots, and gloves desired. If equipment kit bags are requested, the
corresponding suits, boots, and gloves will be matched by sizes (i.e., all medium JSLIST suits will be paired with
medium boots and medium gloves, etc). Certain shelf-life items and suspended lot numbers may be used for
training. CBRN training supplies and equipment must meet the same serviceability criteria as contingency items.
Do not use expired chemical detection kits for training. Turn in these items through the proper channels as expired
hazardous materials.
3613 Compressed Gases and Cylinders. When procuring gases or cylinders for stock or DTO, Supply
personnel will prepare a DD Form 1348-6 per reference (b), par. 3441. The original will be provided to the
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COMNECCINST 4400.1B
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customer for pick-up of material at the local FISC. Remaining copies will be filed in a “Bearer Suspense File” for
posting the requisition in SFM/RSUP. Upon receipt of the material, the customer will deliver all receipt documents
to the Supply Department.
3614 TOA / Augment Tool Replenishment. Unit tools and equipment shall be maintained at 100 percent of the
TOA allowance. TYCOM approval is required for augments above allowances. If approved by TYCOM, the
command will retain approval documents; the items not already carried as allowance type (AT) codes 1 (COSAL
item) or 4 [demand-based (SIM) non-COSAL item] will be identified as AT5 (TYCOM-authorized non-COSAL
item).
3615 Tool Control and Equipment Rental. When material handling or movement equipment is out of
commission due to a casualty or it is in use on a higher priority project, equipment rentals from commercial sources
are authorized. Prudence is required to ensure rental is the most cost effective alternative for the Navy. Supply
Officers will make optimum use of available Force or Navy-owned equipment (such as Public Works) prior to
contracting for commercial rental. Equipment rental will be charged to the appropriate command OPTAR.
Equipment rental for Naval Construction Forces will be charged to the appropriate project, not Division OPTAR or
1NCD N41 or N43 sustainment or maintenance funds.
3616 Personal Gear Issue (PGI), Organizational Clothing and Equipment, Camouflage Utility Uniform
(CUU), and Combat Equipment
a. Expeditionary Forces require uniforms that are not normally part of the Navy Regulation seabag
requirements, such as various patterns of camouflage utility uniforms (CUU). The authorized homeport / garrison
uniform for NECC commands and units is the woodland pattern CUU, brown t-shirt, and brown brushless boots.
Regional commanders with prescribing authority will designate specific uniforms (including patterns) and
components for wear in accordance with authorized TOAs. See par. 1308 for common-use PGI in areas with
regional Central Issue Facilities (CIF).
b. In geographic areas without CIFs, the members’ command shall provide initial outfitting of the CUUs
(see par. 4405) and required accoutrements, insignia, and the sewing of these items on the CUUs.
c. Commands may continue to control and issue their own mission-specific TOA-identified PGI if not
stocked at the CIF.
d. Any change to initial issue of PGI accoutrements (e.g., second warfare device, promotion or reduction
in rank, etc.) and costs associated with this change, shall be incurred by the member.
e. Personnel are responsible for maintaining items issued to them in a clean and serviceable condition.
The cost of repairing and cleaning these items is the individual’s responsibility. Common wear and tear
discrepancies including minimal fading, loss of new appearance, and small rips and tears does not justify command-
funded replacement. The Supply Officer or designated representative shall determine the validity of replacement
requests. Replacements will not be issued for the following:
(1) Weight gain or loss

(2) Socks, underwear, t-shirts
(3) An item lost, damaged, or mutilated through improper use or negligence.
f. Maternity Issues. To maintain uniformity throughout the command, a unit Commanding Officer may
authorize the female maternity CUU work uniform for wear by pregnant members.
g. Desert Camouflage Utility Uniform (CUU) / NOMEX Flight Suit (NFS). When theater commanders
require personnel to wear desert CUUs or NFSs in their respective operational theaters, the NECC command shall
procure, issue, and manage these uniforms for their personnel. The desert CUU and NFS are not considered routine
issue and shall only be issued when required for operational use. Units shall not procure or issue these items unless
specifically required for the mission; they are not for general issue to homeport / garrison or non-deploying unit
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personnel. The members’ command shall provide accoutrements, insignia, and the sewing of these items on the
CUUs and NFSs. The issue of NFS is related to Flame Resistant clothing addressed below.
h. Army Combat Uniform (ACU). Navy personnel serving with an Army unit are not authorized to wear
ACUs or Flame Resistant ACUs (FRACUs) unless the Army Commander directs, in writing, attached Navy
personnel [Individual Augmentees (IAs)] to be in ACUs/FRACUs. Expeditionary Combat Readiness Center (ECRC)
will procure ACUs/FRACUs with associated accoutrements and insignia and will issue these uniforms to IAs when
required. See Navy Uniform Regulations, Article 6601, for details.
i. Personal Gear Issue (PGI) and Combat Equipment (CE). PGI and CE is the property of the U.S.
Government; is managed as organizational issue material; is authorized for issue to individuals on a custody-control,
accountable program; must be returned at the end of a deployment, PCS end of tour, or EAOS. Individual PGI / CE
is authorized for use under various conditions to provide personal protection in training, combat, and hostile
environments when standard uniform articles are inadequate. PGI / CE is defined as, but not limited to, ABFC /
TOA approved PGI assemblies such as: combat helmets, enhanced small arms protective inserts (ESAPI) plates,
ESAPI vests, ballistic protective eyewear including goggles, hearing protection, knee and elbow pads, government
issue and commercially procured protective gloves, Modular Lightweight Load-carrying Equipment (MOLLE),
other load bearing equipment including various commercially procured tactical vests and pouches, assault belts,
holsters, hydration systems, commercially procured assault packs and backpacks, climbing and rappelling equipment
including harnesses, carabiners, line / rope, medical kits, individual diving operations support equipment such as wet
and dry suits, buoyancy compensators, fins, masks, regulators, depth gauges, and all related accessories, beacons
and illuminators, flashlights, tactical lighting including headlamps, compasses, knives, multi-plier tools, batons,
restraints, all security and personal protective equipment, tents, tent heaters, sleeping bags, mattresses,
environmental protection material such as poncho liners and shelter halves, and all training materials.
j. Flame Resistant (FR) Clothing. In view of safety requirements for FR uniform protection in high-risk
areas, personnel operating ashore in the CENTCOM AOR are authorized FR clothing. Units are authorized two FR
long sleeve mock neck T-shirts, two balaclavas (head cover), and one pair of FR gloves; units may also issue two
sets of desert tan NFS to personnel who are at the most risk of exposure to fire injury, specifically Iraq and
Afghanistan [e.g., convoy duty, operating outside a secure Forward Operating Base (FOB)]. NECC commands shall
control FR clothing as organizational clothing.
k. CBRN Defense Equipment. Some OCONUS theaters may require all personnel entering the theater to
possess CBRN defense equipment and protective clothing. NAVSEA fills all NECC CBRN CPE requirements from
the NAVSEA Consolidated Storage Facility (CSF) in Fort Worth, TX and manages the inventory in the NAVSEA
CBR-OSIMS program. See par. 3612 for details.
l. Organizational Clothing, Equipment and Deployment Support material
(1) Organizational clothing is defined as, but not limited to, CUUs; FR clothing; extreme cold weather
uniforms including “mustang suits”, parkas, trousers, gloves, and boots; NFS; rain gear; life vests; and flotation /
buoyancy harnesses.
(2) Organizational Equipment. Tools such as breaching gear including hallagans (“hoolys”), rams,
bolt cutters, axes, sledgehammers, blade saws, gas-powered rescue saws, and plasma exothermic cutting units
(PECU) shall be provided to only authorized divisions, departments, and detachments and shall be signature-
controlled by using DD Forms 1149 or a custody card program, due to the sensitive nature of such equipment.
General-purpose hand tools, which are easily converted to personal use, purchased with OPTAR funds should be
carefully managed and inventoried often to prevent a high loss or pilferage rate. Supply Officers are encouraged to
scrutinize all requests for hand tools for above-normal replacement and frequent loss.
(3) Deployment Support material is defined as, but not limited to, hard and soft weapons
transportation cases, footlockers, “cruise boxes”, laptop cases, and hard-case cargo containers (such as Pelican,
Hardigg, and Cube cases). The Commanding Officer may add any PGI/CE items to the Organizational Clothing /
Equipment and Deployment Support material list for closer command oversight.
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m. Weapons Accessories. Small Arms accessories such as weapons slings and lanyards, rail systems,
bipods, foregrips, flash suppressors, and iron sights are in the same realm as PGI / CE and shall be managed as such.
n. Optics. Optics such as binoculars, rangefinders, laser target designators, and non-powered rifle scopes
are sensitive and highly pilferable items. See par. 3611. These items shall be controlled by signature turnover (sub-
custody) to the individual responsible and returned to the command upon transfer or detachment of the individual.
A survey (DD Form 200) shall be completed for lost or damaged optics.
o. Handheld Global Positioning Systems (GPS) / Personal Communications Gear / Handheld Radio
Systems. A handheld GPS is a sensitive, highly pilferable device, which shall be managed as a sub-custody,
signature turnover item. Loss or damage rendering the item unusable requires a survey (DD Form 200).
COMNECC's Requirements Governance process, chaired by NECC N6, directs policy for personal communications
gear and accessories such as the AN/PRC-148 Multiband Inter/Intra Team Radio (MBITR) and other AN/PRC
series multiband handheld radios, Single Channel Ground & Airborne Radio System (SINCGARS), etc.
p. Watches. Watches procured using O&MN OPTAR funding shall be issued only to those personnel in
an authorized billet such as diver or EOD member requiring a watch for the mission. Watches shall be managed in
the same manner as PGI / CE and requires signature custody. A survey (DD Form 200) is required for loss or
damaged watches.
q. Custodian. A senior Logistics Specialist (LSC / LS1) shall be assigned as custodian of the RFI storage
areas for all items listed in sub-paragraphs (a) through (n) above. The Supply Officer shall appoint the custodian in
writing. The appointment letter will clearly define duties and responsibilities. The custodian shall maintain positive
(lock and key) control of the storage area (see par. 1310 for responsibilities).
r. Responsibility. The Commanding Officer is responsible for the overall administration of all PGI, CE,
and organizational clothing and equipment within his or her command. This responsibility, which includes
verification of requirements, issue authorization, ensuring proper use and care, and enforcing individual
accountability, may be delegated to the Supply Officer. The Supply Officer is also responsible to the Commanding
Officer for the inventory management and accountability control of these items even when these items are managed
for the command by contracted services.
s. Individual responsibility. Individuals receiving PGI, CE, and organizational clothing and equipment
listed in sub-paragraphs (a) through (n) above are personally accountable and responsible for the proper use, care,
maintenance, and control of these items. Personnel receiving these items will sign sub-custody records
acknowledging they understand their responsibilities. Upon transfer or separation from the command, individuals
shall return all PGI, CE, and organizational clothing [less clothing articles that cannot be reissued due to hygiene
reasons (CUUs, boots, socks, t-shirts, and caps/hats)] and equipment issued to them. The administration, inventory
management, and replenishment of these items require a concerted effort.
3617 Physical Training Uniform / PT Gear. The Navy-approved physical training uniform, better known as
“PT gear”, is not an authorized OPTAR expense. NECC commands are not authorized to procure command specific
T-shirts with individual command logos, or emblems with OPTAR funds. PT clothing and shoes are regulation
seabag items and Navy personnel are provided a clothing maintenance allowance to procure prescribed PT gear.
U.S. Navy Uniform Regulations, Article 1201 (“Authority to Prescribe”), states unauthorized combinations of
uniform components and locally designed uniform components is prohibited (i.e., commands are not authorized to
develop their own PT uniform such as brown T-shirts and black shorts). Therefore, NECC commands shall not
purchase any PT uniform or clothing with appropriated funds regardless of colors or styles.
3618 Continuing Services (C9999). Continuing services are services provided over a period of time and require
frequent invoicing and supplemental certification and payment by DFAS. Continuing service requisitions are
entered into SFM/RSUP with a quantity of "C9999", a COG of "99", and a unit price equal to the amount to be
initially obligated. The initial obligation may be increased or decreased as necessary until the record is completed.
Continuing service requisitions remain in the MOF / ART until the service is completed, usually no later than the
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end of the fiscal year. As invoices are received, an original and two copies must be certified to show receipt and
acceptance of the service by the end user or designated purchasing agent prior to forwarding to DFAS for payment.
The receiving individual cannot be the same person who initiated the buy. As invoices are received for services
already received, every effort must be made to expedite certification and submission of the invoices to prevent
interest penalties. See par. 3409 for information regarding the Prompt Payment Act and interest penalty payments.
Continuing services folders and a log or other means for tracking progress of receipts and payments shall be
maintained.
3619 Deployed Detachment (DET) Support
a. Scope. NECC commands and units are responsible for providing logistic support to their DETs. All
support equipment, repair parts, tools, and materials required by the DET, which are not available from sources at
the DET site, must be provided by, or requisitioned from the parent command. Common usage items such as fuels
and general consumables will normally be obtained from the host activity supporting the DET according to
established “inter-service support agreements” (ISSA) or “memorandums of understanding” (MOUs). DETs shall
use the local procedures established by the host activity for obtaining supplies. See par. 3206 for additional
deployment preparation guidance.
b. Requisition Control Procedures. All requisitions from deployed DET sites to the parent command
shall be submitted as directed by the parent command's Supply Officer. DET support material requests shall be
numbered sequentially (i.e., "Detachment ABC (Baghdad) - Rqmts Req 001" and so on) when submitted to the
parent command. DET sites shall also maintain a memorandum OPTAR log citing the sequential numbers and all
NSN, part number, and services requirements sent to the parent command. If possible, retain a copy of all the
numbered requests with the log.
3620 Lease of Vehicles. Commands / units shall not acquire vehicles for official use in excess of allowance,
regardless of procurement source, except those required to meet temporary short-term needs and which are
obtainable from authorized vehicle / equipment “pools” or commercial rental sources. Refer to reference (u) for
details on vehicle rental, maintenance, and fuel.
3621 SERVMART Procedures. Due to the supermarket-style of shopping in Servmarts and the type of items
carried (items easily convertible to personal use), it is imperative that only valid requirement purchases, not
“impulse buys”, be made. Supply Officer review and control of Servmart Shopping Lists (SSL) and onboard receipt
verification is mandatory. The following guidance of Servmart procedures apply:
a. Use of an SSL is required whether it is a manual or computer generated list. This ensures Supply
Officer review of items listed as valid requirements and prevents changes or substitutions to the SSL when taken to
Servmart.
b. Authorized Servmart shoppers will be appointed in writing by the Supply Officer and will normally be
limited to LSs and work center Supply Petty Officers.
c. The Electronic Point of Sales (EPOS) Report is an excellent audit tool and will be reviewed and
compared with the Supply Officer approved SSL.
d. Controlled items will be closely monitored. Repetitive requests for portable tools, hand tools, film,
and other pilferable items are suspicious and require investigation.
e. Any questionable situation involving SERVMART use requires command attention. Examples include
receipt of a Servmart difference charge with an invalid requisition number; substitution or addition of items on the
SSL by Servmart shoppers; delays or other stops on the return trip by shoppers; or losses due to lack of security for
Servmart material en route to the command. Each item on the list that is not received will be lined out. Check-mark
all items that are received. When cashing out of Servmart, the cashier will furnish the customer an adding machine
tape representing the value of each item actually received. The extended price of each line item that is not lined out
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on the shopping list will be included on the tape; the total price of the tape will be indicated on the total block of the
shopping list.
f. In some locations or instances, Servmart may not be the most effective method of ordering material.
Using the General Services Administration (GSA) Customer Service Center is recommended. Procedures for
ordering from GSA are in the Customer Service Center’s catalog. Supply Officers will continue to utilize internal
Servmart audit controls and procedures to maintain accountability.
3622 Money Value Only (MVO) Requisitions. The MVO document used to requisition multiple line items for
Servmart will be a NAVSUP Form 1250-1 or DD Form 1348. The MVO requisition must be signed by the
department head, approved by the Supply Officer or designated representative, and entered into SFM/RSUP. The
remarks block will indicate the “not-to-exceed” dollar value. A separate MVO document will be prepared for each
fund code. Servmart catalogs are produced periodically and sold in the Servmart stores at a nominal price to cover
the cost of reproduction.
3623 Defense Reutilization and Marketing Service (DRMS)
a. The acquisition of material from DoD Reutilization and Marketing Offices requires stock control
procedures in addition to those specified for routine material acquisition and receipt disposition. This is due to the
unique nature of the requisition process involved and the frequent inability to readily identify the material obtained
on requisition and receipt documents.
b. Commanding Officers must emphasize to all personnel that material obtained from DRMS is
government property and will not be removed from the command or related spaces for personal use or storage.
c. Requisitions for material from DRMS must specifically identify the desired material. The Supply
Officer or designated representative will inspect all materials to ensure only authorized material in the quantities
requested was obtained.
d. Supply Officers will maintain a copy of local DRMS procedures. The Supply Officer will take care to
note authorized buyers, signature requirements, and turn-in requirements of equipment with electrical components,
flammable materials, or compressed gasses.
e. The Commanding Officer will appoint, in writing, personnel authorized to sign DD Forms 1348 for the
turn-in and pick-up of material. A copy of the appointment letter will be forwarded to all DRMSs from which the
command will be obtaining or turning in material.
3624 Fuel and Vehicle Maintenance. The Fleet Card Program provides an accepted, effective, and convenient
method to pay for fuel and related maintenance services (under certain circumstances) for DoD leased and owned
vehicles and equipment at commercial establishments. Fleet cards may be used for DoD owned or leased cars,
trucks, forklifts, small boats, tugs, barges and equipment as authorized by the activity. Refer to reference (u) for
details on managing the Fleet Card Program for fuel and vehicle maintenance.
3625 Printing Requests / Services and the Document Automation & Production Service (DAPS). DAPS, a
DLA component, serves as the single manager for printing and high volume duplicating operations of DoD in-house
facilities and commercial vendor procurement services. DAPS is a full-service provider of document conversion
and services in DoD. Besides traditional, bulk, off-set printing and binding services, DAPS provides a full range of
document automation services including:
a. DAPS Online - a web-based electronic ordering system for ordering and obtaining job delivery status
(www.daps.dla.mil/ );
b. Specialty printing: decals, metal photo products, plastic nametag engraving, custom rubber stamps,
silkscreen, etc.;
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c. Building digital document libraries allowing online access worldwide;
d. Assessing commands' copier, printer, faxing and scanner requirements and current costs and providing
recommendations for saving OPTAR funds.
Submit an OPTAR-funded DoD Printing Request to the nearest DAPS Office using DAPS Online. A “registered
user” account must be established for this method. Select “DAPS Online” on website http://www.daps.dla.mil/ . A
DoD Printing Requisition/Order (DD Form 282) may also be submitted to a DAPS branch office. The GCPC
should be used as the method of payment for services received through DAPS. For transactions exceeding the
micro-purchase (GCPC) threshold, submit DD-1149 requisitions to the servicing FISC Contracting Department for
approval. FISC may originate a contract and place the order or provide approval for the command to place the order.
Upon receipt of approval, place the order with DAPS Online. Retain all supporting approvals and documentation in
the applicable purchase files.
3626 Special Mission Low-Profile Civilian Clothing
a. Under certain circumstances and provided specific criteria has been met, NAVSUP and U. S. Fleet
Forces Command (USFF) has authorized procuring and issuing low-profile casual civilian clothing to Navy
expeditionary combat unit personnel deploying to special missions overseas. Reference (a), par. 3140, defines
casual civilian clothing such as collared polo shirts, cotton trousers (khakis), and footwear, and provides the
circumstances and guidance for procuring civilian clothing. NECC commands may request authorization from
NECC (N41) to use OPTAR funds to procure civilian clothes for deploying personnel. The issue of this clothing is
not authorized for personnel deploying for a period less than 15 days.
b. The dollar threshold applicable to NECC commands for procuring civilian clothing is set in reference
(v), Volume 7A, Par. 290403, Table 29-8. The current limit (cited in Table 29-8) for each deploying team member
on TDY orders is $613.92. The limit includes the total cost of all previous issues plus new purchases of clothing
over a 36-month period. The other tables in Chap 29 of the FMR do not apply to expeditionary forces on TAD/TDY
orders. Personnel without travel orders are not authorized civilian clothing purchased with appropriated funds. The
intent of this special mission low-profile civilian clothing policy is to outfit Force personnel to meet mission
requirements. Prudence with taxpayers’ money is imperative - buying as much brand-name designer gear as
possible that fits under the cost limit is unacceptable.
c. Commands shall not procure civilian clothing with appropriated funds until written
authorization has been received from NECC (N41). Waivers for after-the-fact purchases (which is viewed as
an unauthorized commitment) to prepare for short-notice deployments will not be granted.
d. The following delineates areas of responsibility and procedures for the overall management of the low-
profile civilian clothing program within the NECC force. In order for this program to continue, strict compliance
and accountability is required. NECC (N41) is responsible for identifying and authorizing items and designating
sources of supply for special mission low-profile civilian clothing to be issued to Navy expeditionary combat force
personnel. The Logistics Plans & Policy Officer (N412A) is the program manager for all NECC forces’ civilian
clothing. The following provides specific procedures for managing civilian clothing purchased with appropriated
funds. Supply Officers shall adhere to and maintain strict controls of OPTAR-funded civilian clothing.
e. Upon notification of a deployment meeting the criteria cited in par. 3140 of reference (a), submit an
official command letter to NECC (N41) requesting authorization to purchase civilian clothing no later than 30 days*
prior to departure. Signed by the activity’s commander or commanding officer (may be delegated to the senior (O-4
or above) Supply Corps Officer but no further), the letter shall cite the following:
(1) Deployment theater (temporary duty station);
(2) Start and end dates of the deployment;
(3) Duration in months and days that clothing is required for wear;
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COMNECCINST 4400.1B
19 May 11
(4) Percentage of time daily that personnel are required to wear civilian clothing in an official
capacity;
(5) Justification summary concerning the operational requirement (keep operational details
unclassified to the greatest extent possible; if not possible, classify document(s) appropriately, submit via SIPRNET
and follow-up with a phone call to NECC N412A);
(6) Individuals' names, ranks (rate/rating), last four of SSNs;
(7) Dates, items, and dollar value of any previous issue(s) of clothing to specific individuals;
(8) Specific clothing items required, including quantities and dollar values.
*Note: If a short-notice deployment arises where the team is mandated by the area commander to be in civilian
clothes greater than 50% of the time on official duty, a waiver of the 30-day notice and the requirement for obtaining
three estimates for clothing may be granted. However, all other requirements must still be satisfied. To expedite
matters while the command letter request is being prepared for the Commander's / C.O.'s signature, the Supply
Officer should send an advance notice email to NECC N412A with the specific details of the urgent deployment
requirement. The Force Supply Officer may provide a verbal approval in order to expedite the OPTAR-funded
purchase of clothing but all required documentation must still be received within 30 days of the deployment start
date.
f. Attach the following enclosures to the command letter:
(1) Properly executed travel orders for each deploying unit team member;
(a) Unsigned drafts are not acceptable;
(b) A statement on the orders that civilian clothing is required more than 50% of the time in the
performance of their official duties;
(2) A separate itemized purchase request with three estimates for each person to be issued civilian
clothing. Consolidated requests are not allowed. With a limit of $613 per individual order, the $3K government-
wide commercial purchase card limit is not a concern; because a separate order is required for each person, these
orders are not considered split requirements.
Figure 3-6 provides an example of a command letter requesting authorization to procure low-profile civilian clothing.
The command letter may be attached and submitted via email to NECC’s Force Supply Officer (N41), cc: Logistics
Plans & Policy Officer (N412A).
g. OPTAR-funded low-profile civilian clothing remains the property of the U.S. Navy. To maintain strict
accountability, enter specific items, quantities, and dollar values of clothing issued to an individual on a Service
Record Page 13 (NAVPERS 1070/613 - Administrative Remarks). Obtain the receiver's signature on the Page 13
acknowledging receipt of clothing and the receiver's responsibility for returning this clothing to the unit's Supply
Officer upon transfer from the expeditionary community. Personnel transferring between duty stations within the
expeditionary force where low-profile clothing may be required while deployed will retain the low-profile clothing.
The transferring command will forward the record of issue to the receiving / gaining command's Supply Officer to
ensure accountability and prevent duplicate purchases.
h. The issuing unit's Supply Officer is responsible for collecting and proper disposal of returned used
low-profile civilian clothing. Proper disposal includes transferring the items to the supporting Defense Reutilization
Marketing Office (DRMO) or destroying the items rendering them unusable. A detailed expenditure document shall
be prepared for transfer to DRMO or for destruction of clothing. In the case of destruction, the expenditure
document (DD Form 1149) shall be signed by the Supply Officer, the individual destroying the item(s), and a
witness.
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COMNECCINST 4400.1B
19 May 11
i. FILES. Strict accountability records must be maintained for all personnel issued civilian clothing. At
a minimum, the Supply Officer shall maintain separate file folders with supporting documentation for each team
member receiving civilian clothing; this is a Supply Management Certification / Assist visit (SMC/SMA) checklist
item. Files with the following documents shall be maintained for the current and four prior fiscal years:
(1) OCONUS theater / task force commander's written directives mandating the wear of civilian
clothing greater than 50% of the time during official duty; if the directive is classified, add a memorandum to the
file citing the location where the Supply Officer has secured the document;
(2) Official command letter request(s), with attached travel orders, and approval by the NECC Force
Supply Officer (N41) citing the required information identified above;
(3) Three quotes / estimates listing detailed items, quantities, and prices for each person who will be
issued civilian clothing; nomenclature of each line item must include layman’s terms (e.g., shirt, pants, boots, etc.),
not just the technical data;
(4) Detailed requisitions, purchase orders, government-wide commercial purchase card buys, receipts,
etc. (Note: to ensure the dollar threshold is not exceeded for an individual, consolidated quotes, requisitions,
purchase orders, receipts, etc. are not authorized);
(5) Copies of Service Record Pg 13s signed by the recipients acknowledging receipt and
responsibility of all civilian clothing items;
(6) Detailed expenditure documents for transfers to DRMO and for destruction of clothing, signed by
the Supply Officer, and in the case of destruction, the individual destroying the item(s), and a witness.
3-34 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Figure 3-6
Letter Request for Special Mission Low-Profile Civilian Clothing
Example (Pg 1 of 2)
10120
Ser N4/008
07 Jun 10
From: Commander, Explosive Ordnance Disposal Group NINE (N4)

To: Commander, Navy Expeditionary Combat Command (N41)
Subj: REQUEST APPROVAL FOR SPECIAL MISSION LOW-PROFILE CIVILIAN CLOTHING PROCUREMENT
FOR DEPLOYING EXPLOSIVE ORDNANCE DISPOSAL MOBILE UNIT 99 TEAM MEMBERS
Ref: (a) COMNECCINST 4400.1B

(b) DoD FMR Vol. 7A, Par. 290403
Encl: (1) Temporary Duty Orders of 7 Jun 10 for EODMU-99 Team

(2) Individual Itemized Purchase Request Forms / Estimates <THREE QUOTES PER PERSON>
(3) <ATTACH AREA CDR’s WRITTEN DIRECTION TO WEAR CIVILIAN CLOTHING >50% OF THE
TIME ON THE JOB (e.g., OPORD, FRAGO, DoD Foreign Clearance Guide, etc.)>
1. Per reference (a), request authorization to procure low-profile civilian clothing for Explosive Ordnance
Disposal Mobile Unit 99 (EODMU-99) personnel deploying to CENTCOM, Iraq for approximately six months.
The EODMU-99 team will be operating in Iraq where they will be required to wear civilian clothing 80
percent of the time while performing their official duties.
2. The following information is provided for EODMU-99 team per reference (a):
<NOTE: KEEP OPERATIONAL DETAILS UNCLASSIFIED TO THE GREATEST EXTENT POSSIBLE; IF NOT POSSIBLE,
CLASSIFY DOCUMENT(S) APPROPRIATELY, SUBMIT VIA SIPRNET AND FOLLOW-UP WITH A PHONE CALL TO
NECC N412A.>
a. Deployment Theater (TDY station): CENTCOM; Iraq;
b. Deployment Time Frames:
1) Deployment Start & End Dates: Jul 2010 - Jan 2011;
2) Duration in months/days clothing required: Approx. 180 days;
3) Percentage of time daily that personnel will be required to wear

civilian clothing in an official capacity: 80%;
c. Operational Requirement Justification (Enclosure (3) refers):
<NOTE: ENTER THE TASK FORCE CDR’s OR OTHER OPCON AUTHORITY’s WRITTEN DIRECTION MANDATING
THE WEAR OF CIVILIAN CLOTHING MORE THAN 50% OF THE TIME ON THE JOB - DO NOT PROVIDE
CLASSIFIED INFORMATION, ELSE SUBMIT REQUEST VIA SIPRNET>.
d. Deploying service members requiring civilian clothing:
SSN PRD EAOS

Name Rate (Last 4) Command UIC yymm yymmdd
Smith, Allen B. EODC 1234 EODMU99 V12345 1305 140320
Jones, Charles D. EOD1 4567 EODMU99 V12345 1106 110615
Brown, Eric F. EOD2 7890 EODMU99 V12345 1208 131018
3-35 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Figure 3-6
Letter Request for Special Mission Low-Profile Civilian Clothing
Example (Pg 2 of 2)
Subj: REQUEST APPROVAL FOR SPECIAL MISSION LOW-PROFILE CIVILIAN CLOTHING PROCUREMENT
FOR DEPLOYING EXPLOSIVE ORDNANCE DISPOSAL MOBILE UNIT 99 TEAM MEMBERS
e. Dates, items, and dollar values of any previous issue(s) of civilian clothing to above individuals:
<NOTE: PREVIOUS ISSUES + NEW PURCHASES CANNOT EXCEED THE TOTAL VALUE CITED IN REF B, TABLE
29-8, WITHIN A 36-MONTH PERIOD; CURRENT LIMIT (MAY 2011) IS $613.92 - THIS LIMIT CANNOT BE
WAIVED>
1) 15 Nov 2008: EOD1 Jones received following items with a total value of $387.95: 5 polo shirts,
5 pants, 2 hiking boots;
2) No previous issues to other personnel listed above;
f. Civilian clothing procurement required:
1) For temporary Duty of at least 30 days;
2) Not to exceed $613.92 in a 36-month period in accordance with Table 29-8 of reference (b);
g. Clothing prescribed for official duty while deployed:
1) Uniforms: Desert camouflage utility uniforms (CUUs) while on-station at a forward operating
base (FOB);
2) Civilian clothing: Casual pants, shorts, collared long and short sleeve shirts, shoes/hiking
boots while operating off-station;
h. Civilian clothing requirement summary (enclosure (2) provides detail):
<NOTE: DO NOT SUBMIT A CONSOLIDATED REQUEST OR ESTIMATE - MUST PROVIDE A SEPARATE

ITEMIZED ESTIMATE FOR EACH PERSON TO ENSURE DOLLAR VALUES REMAIN WITH DoD FINANCIAL
MANAGEMENT REGULATIONS>
EODC Smith: 5 polo shirts, 5 pants, 2 hiking boots; Total value $497.18;
EOD1 Jones: 3 polo shirts, 2 pants; Total value $178.36;
EOD2 Brown: 5 polo shirts, 5 pants, 2 hiking boots; Total value $497.18.
3. Point of contact is LTJG Goode, Commercial: (757) 462-1234; email: [email protected].
I. R. CHOP
By direction
<NOTE: LETTER REQUEST SHALL BE SIGNED BY THE GROUP (ECHELON IV) COMMANDER; MAY BE DELEGATED
TO THE SENIOR (O-4 OR ABOVE) SUPPLY CORPS OFFICER BUT NO FURTHER>
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COMNECCINST 4400.1B
19 May 11
CHAPTER 4
MATERIAL RECEIPT, CUSTODY, AND STOWAGE
References: (a) NAVSUP P-485 - Supply Procedures Afloat

(b) NAVSUP P-723 - Navy Inventory Integrity Procedures
(c) SECNAVINST 4855.3 (Series) - Product Data Reporting and Evaluation Program (PDREP)
(d) DoD 4140.27-M - DoD Shelf-Life Management Manual
(e) NAVSUPINST 4410.56 (Series) - Materiel Quality Storage Standards Policy for Shelf-Life
Materiel
(f) OPNAVINST 5100.19 (Series) - Navy Occupational Safety and Health (NAVOSH) Program
Manual for Forces Afloat
(g) OPNAVINST 5100.23 (Series) - Navy Occupational Safety and Health (NAVOSH) Program
Manual
(h) NAVSUP P-573 - Storage and Handling of Hazardous Material
SECTION A – MATERIAL RECEIPT
4000 Introduction. Effective inventory control results from proper material receipt, custody, and stowage
procedures. Many supply problems can be averted with identifying and correcting procedural deficiencies in these
areas. Attention to detail and compliance with basic inventory procedures in reference (a) is mandatory for every
COMNECC Supply Department. It is incumbent upon the Supply Department leadership to closely monitor receipt
processing and documentation to maintain the integrity of the stock control function.
4001 Responsibility. The responsibility for material processing functions rests with the Supply Officer and is
normally delegated to the senior LS for all material.
4100 Methods of Delivery. Shipments are received at NECC commands and units by mail, small package
carrier, the local FISC, or picked up from a central receiving location by Supply Department personnel.
4101 Material Receipt Procedures. Proper receipt processing is a vital procedure in maintaining accurate
requisition and stock record validity. All incoming material, regardless of the source of procurement, must be
documented by receipt procedures. Material receipt documentation shall be processed using hardcopy documents
received with the material or if material arrives without a receipt, it shall be processed per par. 4102 below. The
Supply Officer shall ensure Material Receipt Acknowledgement (document identifier "DRA") records are routinely
submitted to DAAS per reference (a), par. 4400-4402.
a. Receipt Processing Timeframe. All receipts shall be posted in SFM/RSUP within 24 hours of material
receipt at the command. RSUP activities shall use the Integrated Barcode System (IBS) for processing receipts (see
par. 6133). Material shall be issued to the requesting workcenter within 48 hours after receipt. A listing of any
material still not picked up by the workcenter after 48 hours shall be submitted to the Supply Officer.
b. Receipt Document Annotation. Receipt documents received for stock material shall be annotated with
the Receiving Logistics Specialist’s signature, printed name, date received, and stowage location. Receipts for DTO
material shall be initialed by the Receiving Logistics Specialist and annotated with the date the material was
received onboard; upon turnover of the material to the requesting workcenter, the receiver shall sign the document,
print his or her name, and the date. When stock and DTO receipts are posted in SFM / RSUP, the Logistics
Specialist shall annotate the receipts with the date posted. The Logistics Specialist shall keep the original receipt
document and provide the workcenter a copy.
c. Receipt Quantity Discrepancies. Receiving Logistics Specialists must pay close attention to the
quantity requisitioned and the quantity received. Ensure the actual quantity received is annotated on the receipt
document and the quantity actually received is properly posted in SFM/RSUP. If a partial shipment is received
4-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(noted by the requisition suffix code), post the actual quantity received in SFM/RSUP along with the requisition
suffix code to ensure the requisition remains outstanding.
d. Receipt Document Filing. Receipt documents shall be filed by fiscal year in requisition number
sequence immediately following posting into SFM/RSUP.
4102 Dummy Receipts If material arrives without a receipt attached, a DD Form 1348-1A, dummy receipt,
will be prepared per reference (a), par. 4124, and annotated with as much information as possible (e.g., NSN or P/N,
unit of issue, unit price, source of supply, item description, quantity received, etc.). If the material is marked with an
NSN, the material shall be stowed and the location annotated on the receipt. Non-NSN (part numbered only)
material received without paperwork shall be set aside until research is completed. The Supply Department shall
conduct research to determine that the proper document number, stock or part number, and quantity are reflected on
the dummy receipt prior to posting in SFM/RSUP. File dummy receipts in the same manner as other receipts.
4200 Material Discrepancies
a. Material discrepancies are divided into two categories. The first includes shipping discrepancies such
as material overages, shortages, damaged in shipment, and incorrect or non-receipt of material. The second relates
to the quality of material such that the material cannot be used for its intended purpose because it does not meet fit,
form, or function requirements. Reporting and resolving shipping and quality discrepancies are addressed in
reference (a), par. 4268 to 4275. Special attention must be given to research material shipped but not received.
Reference (a), par. 3532.3, provides guidance for tracing discrepancies and completing these requisitions.
b. Which Report? In determining which report to produce and submit, it may be helpful to associate:
(1) An SDR/ROD with an organization who improperly selects or packs material;
(2) A DISREP/TDR with a trucker who allows a shipment to fall off the truck;
(3) A PQDR with an item that cannot be used because it was poorly designed or was produced with
inferior materials.
4201 Defective Material Summaries (DMS). Every month, NAVICP Mechanicsburg publishes a DMS report
for quality deficient material identified by NAVICP case number and NSN. Compare the DMS report with stock
record files (SRF) / stock item tables (SIT) (i.e., perform stock checks) and if on-hand material is identified by
specific lot(s), dispose according to the instructions in the summary. If the DMS report states to suspend an item as
Condition Code “J”:
a. Build a local management code (LMC) in the constants file and add the assigned LMC on the
applicable SRF/SIT as follows:
(1) Enter "U" in the first position of the LMC, “A” in the second position; in the definition field add
“DMS” and the month/year of the report (e.g., LMC “UA” defined as “DMS Oct 2009”); use the same LMC for
multiple items from the same DMS report;
(2) If items from two or more DMS reports are in “J” condition at any one time, use LMCs with
consecutive alpha characters in the second position (e.g., the items from one DMS report shows an LMC and
definition as “UA” “DMS Oct 2009”; the items from the second DMS report shows “UB” “DMS Nov 2009”; and
items on a third DMS shows “UC” “DMS Mar 2010”, etc.);
b. Add Issue Restriction code (IRC) “J”;
c. Remove the “J-coded” material from the storage location, temporarily mark the item as “Condition
Code J Material – Do Not Issue”, and stow it in a location designated for defective material; change the storeroom /
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COMNECCINST 4400.1B
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warehouse location on the SRF/SIT to the defective material location number (Note: a “J-coded” item should not be
issued to fill a requirement due to the possible defect);
d. Hold the material until NAVICP provides disposition instructions. Once all items held for the specific
LMC are cleared from “J” condition per NAVICP instructions, delete the LMC/IRC from the constants file / stock
item table (the deleted LMC may be reassigned to another DMS later).
Usually defective material cited on DMS reports requires a PQDR. NAVICP also transmits Naval messages to all
concerned for urgent actions on defective material. These messages, which apply to defective material in all
COSAL types (HME / OSI / MAM), require immediate action. DMS may be downloaded
from https://www.navsup.navy.mil/navicpextranet/dms. Maintain a file of DMS reports annotated with actions
taken for the current and one prior fiscal year.
4202 Issue Errors (Customer Refusal). Standard NSN material erroneously received due to an issue error by
the local support activity can be returned within 60 days of receipt. Direct OPTAR credit can be granted, provided
the issuing activity has not processed the invoice. The turn-in should be accomplished on the original receipt
invoice. Should sufficient copies of the original invoice not be available, prepare a DD Form 1348-1A invoice using
the same document number as the original requisition. One copy of the original invoice must accompany the
material. Make sure the turn-in activity's receiver provides a legible signature (or includes a printed name if the
signature is illegible). Credit for material not issued locally will be handled as a Supply Discrepancy Report (SDR)
per par. 4203. Activities receiving open-purchase material with issue errors should immediately contact the
Purchasing Department of the support activity to determine corrective action.
4203 Supply Discrepancy Report (SDR) / Report of Discrepancy (ROD) (SF-364). Shipping or packaging
discrepancies of material received from a DoD, GSA, or commercial activity should be reported on a Supply
Discrepancy Report [formerly known as a Report of Discrepancy (ROD)], Standard Form 364, or NAVSUP’s
website https://www.navsup.navy.mil (search for “Supply Discrepancy Report System” under NAVSUP “Tools and
Applications”). Reference (a), par. 4270, and reference (b), Chapter Six (6), provide details for SDR submission
including dollar value and time submission thresholds. Par. 6112 of reference (b) lists discrepancies that are
considered appropriate for generating SDRs and discrepancies excluded from SDR reporting.
4204 Discrepancy In Shipments Reports System (DISREP) / Transportation Discrepancy Report (TDR)
(SF-361). An SDR/ROD is used when the discrepancy occurs before the material enters the Defense Transportation
System (DTS). To document lost or damaged material already received by DTS or a commercial carrier within
CONUS as indicated by the AS_ status code, the proper complaint form is a Discrepancy in Shipment Report
(DISREP) [also known as a "Transportation Discrepancy Report (TDR)"] (SF-361). Reference (a), par. 4273, and
reference (b), Chapter Six (6), provide specific guidance for submitting DISREPs / TDRs.
4205 Product Quality Deficiency Report (PQDR / QDR) (SF-368). The Product Quality Deficiency Report
(PQDR), previously known as the Quality Deficiency Report (QDR), is the primary feedback tool used by the
supply system to report nonconforming material. Nonconforming material is a defective item, whether new or
newly reworked, that cannot be used for its intended purpose due to material, manufacturing, or workmanship
defects. A PQDR also attempts to recover costs for defective material from the manufacturer and to prevent
recurrence. Items that fail prematurely within a specific warranty period also qualify for quality deficiency reporting.
Details for preparing and submitting Category I and Category II PQDRs are in reference (a), par. 4274, and
reference (c).
4206 Discrepancy / Deficiency Reports, Files, and Control Logs
a. Report Control Number (RCN). Outgoing SDRs, DISREPs, and QDRs shall be tracked by a "report
control number" (RCN) consisting of the command's six-digit UIC, two-digit calendar year, and a four-digit
consecutive number. For example, a PQDR initiated by NECC will bear an RCN such as V4582A-07-0001, and
then an SDR is generated and showing the next RCN as V4582A-07-0002, and so on. These RCNs shall be logged
into the command's "Discrepancy / Deficiency Report Control Log". See Figure 4-1 below.
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COMNECCINST 4400.1B
19 May 11
b. Electronic Reports. NECC activities are encouraged to submit web-enabled electronic reports vice
paper reports as much as possible. "DoD PKI Client Certificates" (obtained from the IT Department), and User IDs
and passwords are required to access most of these systems. The following sites are currently available:
(1) SDRs: NAVSUP web-site https://apps.ahf.nmci.navy.mil/sdr/
(2) PQDRs: Available through NAVSEALOGCEN's "Product Data Reporting and Evaluation
Program" (PDREP) at website https://www.navsup.navy.mil/navsup/ourteam/navicp/prod_serv/support/pqdr.
Deployed units can report PQDRs using the "EZ PQDR" link (currently at https://199.208.242.174/spqdr/home.do ).
If the command or unit uses PDREP for reporting PQDRs, the "EZ" program is not to be used.
c. File Requirements. Separate files or a file with separate sections shall be maintained with copies of
completed and outstanding SDRs, DISREPs, and PQDRs. The three types of discrepancy reports may be
commingled in one file or section of a file provided the reports are filed in consecutive RCN sequence and separated
into completed and outstanding files or sections. Routinely review the outstanding file to ensure an initial follow-up
is sent after 60 days and every 30 days thereafter. If no reply is received in six months, accept the discrepancy. This
may mean posting a receipt; generating a survey if required depending on type or cost of material; and reordering
the item. When a final reply to an SDR, DISREP, or PQDR is received, move the report from the outstanding to the
completed section or file. Discrepancy / deficiency reports shall be maintained for two years following the final
reply. A "Discrepancy / Deficiency Report Control Log", Figure 4-1, shall be maintained for control and tracking
purposes.
Figure 4-1
Discrepancy / Deficiency Report Control Log
CY ______
SDR /
Rpt Number Activity Rpt Date
TDR / Follow-up / Response Remarks
(UIC-FY-Ser Nr) Sent To Completed
QDR
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COMNECCINST 4400.1B
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SECTION B – MATERIAL CUSTODY
4300 Custody and Security. The Supply Officer and Supply Department personnel are accountable for all
supplies and material received by the command. The Supply Department remains accountable for all material
received until properly turned over to the workcenters. The Supply Department shall ensure reasonable security
measures are implemented and maintained to prevent damage, deterioration, or loss of government assets. Special
attention shall be paid to controlling accountability of pilferable / high value items (previously considered
"controlled equipage") and special materials. Identifying material that requires positive control and appropriate
procedures for safeguarding the same rests with the Commanding Officer.
4301 Consumables. Procedures for the custody of consumables are contained in reference (a), par. 6170. Due
to the limited space available at most commands without ESU support, common consumables that multiple
departments use are best managed by assigning stowage and replenishment to a single department (e.g., office
supplies to Admin, Laser Toner cartridges to IT, etc.). Pre-expended storerooms for consumables, whether in the
Supply Department, or other departmental spaces, are not authorized without prior authorization from COMNECC
Code N41. Maintain accountability of stocked consumables using the SFM/RSUP applications and regular
scheduled inventories.
4302 Repair Parts. All repair parts shall be stowed in locked Supply Department locations except material
designated in writing to be stowed in the custody of another department (e.g., Dive Locker, Parachute loft, Boat
Repair, Armory). These repair parts shall be under the Supply Officer's control and shall be reflected on Supply
Department SFM stock record files (SRF) / RSUP stock item tables (SIT). Inventory management procedures per
Chapter Six (6) of reference (a) apply. Material / parts issues shall not be made without properly recorded
maintenance actions (OPNAV Form 4790/2K JCNs) in OMMS/OMMS-NG. Material in other departmental spaces
shall be inventoried in accordance with par. 6129 of this manual. The departmental locations shall be annotated in
the location block of the SFM SRF / RSUP SIT.
4303 TOA Repair Parts. Authorized repair parts listed on a command's TOA, not otherwise listed in the
command's COSAL as stock material, may be in the custody of the using workcenter. TOA repair parts, including
Depot Level Repairables (DLRs), shall be maintained and inventoried in the same manner and frequency as Supply
Department managed stock repair parts. This includes maintaining 100 percent of all TOA repair parts on-hand or
on-order and inventorying TOA repair parts in other department spaces per par. 6129. TOA DLRs shall be managed
in the same manner as stock DLRs (see par. 3500-3502). Unserviceable / NRFI (Supply condition code "F") TOA
DLR carcasses shall turned-in and replacement DLRs ordered per par. 3500-3502.
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COMNECCINST 4400.1B
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SECTION C – MATERIAL STOWAGE
4400 Stowage. Storage practices are prescribed in reference (a), Chapter Four (4). COMNECC units shall plan
for and maintain on-hand the prescribed allowances of TOA equipment and material, COSAL supported repair parts
and maintenance consumables to support assigned assets. As a last resort, an ACR to delete or reduce allowances
due to space constraints must be submitted to COMNECC Code N43 via Division/Group Commanders. Alternative
stowage should be investigated prior to requesting a reduction in allowance. Proper planning is essential. In
particular, all Supply Departments shall ensure:
a. All supply stowage locations are locked and the keys controlled as outlined in reference (a), par. 4504.
b. Multiple locations for repair parts are eliminated as much as practical.
c. Stowage locations will be accurately recorded in SFM/RSUP stock records including any secondary
locations.
d. Adequate packing and preservation wrappings will be maintained intact or replaced. Identification
must be permanently attached to the materials. Whenever possible, bar-code technology will be used.
e. Repair parts, Demand Based Items (DBI), and DLRs require close management attention. SIM/DBI
material should be segregated into stowage locations that facilitate frequent issues. DLRs shall be segregated for
greater control and visibility.
f. Repair parts and other material will be stowed properly to prevent damage. Good stowage practices
will help prevent inventory control problems.
g. Repair part and consumable stowage requirements will be taken into consideration for all proposed
Military Construction (MILCON) projects so that necessary stowage facilities are provided. Stow stock material
and stock material procured for MILCON projects separately to avoid inventory record discrepancies.
h. Repair part storage requirements should be identified and necessary work requests submitted to satisfy
requirements (e.g., constructing storage racks, bins, etc.). Increasing square footage in existing facilities or by
purchasing new buildings/structures without COMNECC Code N43 approval is strictly prohibited. See par. 7215j.
for habitability projects.
i. Personal gear issue (PGI) and organizational clothing and material shall be managed to ensure
accountability. See par. 4405 for details.
4401 Shelf-Life Item Management Program
a. The shelf-life program is a management tool designed to effectively utilize material that deteriorates
over time. Specific guidelines for shelf-life management items are contained in reference (a), par. 4664, and
references (d) and (e). Shelf-life codes and Shelf-life action codes for NSNs can be found in the Federal Logistic
Data (FEDLOG). Descriptions of shelf-life codes and shelf-life action codes are contained in reference (a),
Appendix 9. Shelf-life material shall be managed using SFM/RSUP inventory SRFs/SITs including Local
Management Codes (LMC). To ensure proper management of expiring shelf-life material, a LMC is required to
identify the month and year of the expiration date. Using the format in Figure 4-2, assign LMCs as follows:
(1) First digit represents expiration year;
(2) Second digit represents expiration month;
(3) For example, an item with an expiration date of Jun 2011 would have LMC "B6" assigned; an
expiration date of Oct 2014 would have LMC "EX" assigned. See Figure 4-2 for current shelf-life LMCs. Upon
completion of shelf-life review each month, the second digit of the LMC for the current year will need to be re-
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COMNECCINST 4400.1B
19 May 11
assigned to the year that follows the latest year on list (e.g. after the shelf-life review of Jan 2010, LMC A1 is then
reassigned as Jan 2022).
Figure 4-2
Local Management Codes (LMC) for Shelf-Life Material
Year (1st Digit) Month (2nd Digit)

2010 - A JAN - 1
2011 - B FEB - 2
2012 - C MAR - 3
2013 - D APR - 4
2014 - E MAY - 5
2015 - F JUN - 6
2016 - G JUL - 7
2017 - H AUG - 8
2018 - I SEP - 9
2019 - J OCT – X
2020 - K NOV – Y
2021 - L DEC - L
b. Monthly, the leading warehouse / storeroom LS shall:
(1) Generate a SFM/RSUP Stock Status Listing with the LMC for next month's expiration date;
(2) Take appropriate action on expiring material such as issuing the material for use if possible,
extending the shelf life if feasible, or properly disposing the material if necessary;
(3) Generate a SFM/RSUP Stock Status Listing for all stocked items citing shelf-life codes (SLCs)
and shelf-life action codes (SLACs);
(4) To ensure shelf-life item SRFs/SITs are coded with expiration data, review the listing for items
with SLCs/SLACs and no LMCs assigned; assign expiration date LMCs;
(5) Retain the annotated Stock Status Listings for 12 months.
4402 Hazardous Material / Hazardous Waste (HM / HW) Management Program. COMNECC units shall
establish and maintain an effective Hazardous Materials Control and Management (HMC&M) Program in
accordance with references (d) through (h). Within the Expeditionary Forces, the Supply Officer is assigned as the
Hazardous Material / Hazardous Waste (HM / HW) Coordinator. An effective HM / HW program requires the
direct support of all command personnel. Material Safety Data Sheets (MSDS), material identification, proper
stowage and use, personal protective equipment (PPE), and proper disposition or disposal of HM / HW, are key
elements of the HM / HW program management. References (f) through (h) provide additional guidance. Supply
Officers will make maximum use of established local Hazardous Material Minimization (HAZMIN) programs to
take advantage of cost savings and eliminate redundant efforts in managing common use HM. In handling, storing,
and issuing HM, Supply Department personnel will:
a. Ensure hazardous materials are ordered in quantities to meet realistic current requirements. Stocking
excess HM beyond foreseeable requirements is discouraged.
b. COMNECC units shall procure only authorized and approved HM for use based upon the Ships
Hazardous Materials List (SHML) (see par. 4403 below). Non–standard HM from non-DoD sources shall only be
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procured upon the approval of the unit’s Commanding Officer based on written justification provided by the work
center requiring the non-standard material. Non-standard HM will be procured for one time or in limited quantities
to meet immediate needs.
c. Weekly, inspect HM stored in Supply Department custody for material condition, leakage, container
deterioration, and labeling discrepancies; quarterly, perform physical inventories of HM stock for accuracy of
quantities and locations.
d. Handle material received with hazardous or warning labels carefully and correctly.
e. Make sure hazardous or warning labels remain attached and are legible on all HM containers. If HM is
transferred into a secondary container, then hazardous and warning label information will be duplicated and affixed
to that secondary container. Ensure the secondary container is suitable for holding HM. Do not use containers that
easily puncture or are permeable such as paper cups. Only enough HM to accomplish an immediate task should be
transferred to a new container.
f. An MSDS must be available for all HM stored and used within the command. Match each HM
container’s cage code and manufacturer to determine the appropriate MSDS. MSDSs can be printed from the DoD
Hazardous Materials Information System (HMIS), which is distributed quarterly on CD-ROM. MSDSs can also be
downloaded from the "Hazardous Materials Information Resource System" at http://www.dlis.dla.mil/hmirs/ (user
ID and password is required).
g. Store flammable material either in NAVSEA-approved flammable storage lockers or in properly

designed and outfitted storerooms. A maximum of 30 gallons of HM (two 15 gallon approved lockers) can be
stored in a space, unless the space is properly designed and outfitted for storage of flammable material.
h. Any time HM is transported, it must be packaged and identified as required by Department of

Transportation and Air Force Regulations. Division/Group, Squadron, ESU Commanders, local supply activities, or
Air Mobility Command (AMC) Terminals can supply assistance when needed. Never, under any circumstances,
transport HM / HW in privately owned vehicles.
i. Transfer excess, unopened RFI HM to local HM minimization/reuse stores, where available, or turn in
to Material Turned-In to Store (MTIS) vice treating it as HW for disposal. Closely manage Type II (extendible)
shelf-life HM to avoid expiration. Transfer Type I (not extendible) HM to the unit’s host command facilities for
proper disposal. Obliterate all stickers and labels that reflect locally assigned MSDS number on containers being
processed as MTIS or transferred to a local HM minimization/reuse store before transfer. Failure to obliterate these
stickers and labels could result in future users applying inappropriate procedures for handling, stowage, emergency
response, personal protective equipment, or disposal.
j. Review reorder levels for all HM annually to ensure excess HM is not carried in inventory. Multiple
work centers should share HM to avoid unnecessary procurement. When HM is needed, order the smallest unit of
issue available that meets the requirement to avoid or reduce HW disposal costs.
4403 Ship's Hazardous Material List (SHML). The SHML identifies HM authorized for use afloat and ashore.
Per references (f) and (g), HM not listed in the SHML, COSAL, "Standard Planned Maintenance System (PMS),
Material Identification Guide" (SPMIG), or Navy Ship's Technical Manual (NSTM), will not be ordered unless
specifically authorized by the Commanding Officer. The SHML contains a feedback report that will be used to
identify HM recommended for addition to the SHML. The SHML Feedback Report (SFR) must be signed by the
Commanding Officer (cannot be delegated) and attached to the purchase request for submission to the appropriate
FISC, Division/Group, Squadron, or ESU procurement office. The requisition activity is required to forward a copy
of the SFR to NAVICP-M (Code 0541). Copies of HM open market purchases must be attached to HM / HW
transferred to another COMNECC command / unit for any purpose.
4404 Hazardous Waste. Hazardous waste will be managed according to local requirements. HW requiring
disposal ashore in CONUS must be coordinated with the unit’s host command. HW requiring disposal OCONUS
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will be accomplished according to in-theater procedures or held for transfer at the assigned CONUS host command /
homeport.
4405 Personal Gear Issue (PGI) / Organizational Clothing and Material. For control and accountability
purposes, PGI and organizational clothing and material shall be recorded and managed in an application such as
spreadsheets or MicroSNAP’s Custody Tracking System (CTS). Once implemented, the Readiness & Cost
Reporting Program (RCRP) shall be used for managing these items. To prevent loss, PGI and organizational
clothing and material shall be prominently marked with the command name and an inventory number to identify the
material. PGI and organizational clothing and material shall be stowed separately in a securely locked location and
only issued upon authorized request. As part of the check-in process, the Leading Logistics Specialist shall review
personnel records of members transferring to the command to verify items already issued to the members. New or
additional issues will be made to satisfy additional requirements or to replace unserviceable gear. During the
checkout process, personnel departing the command shall return PGI and organizational clothing and material issued
to them (see "Individual responsibility" in par. 3616) and obtain the storeroom custodian’s signature on the
command checkout sheet to signify the turn-in.
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COMNECCINST 4400.1B
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CHAPTER 5
MATERIAL EXPENDITURE AND SHIPMENT
References: (a) NAVSUP P-485 - Supply Procedures Afloat

(b) NAVSUP P-545 - Depot Level Repairables Manual
(c) NAVSUP P-484 - Field Packaging Procedures
(d) DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II (Cargo Movement)
(e) NAVSUP P-490 - Transportation of Personal Property
(f) NAVSUP P-487 - Ships Store Afloat
5000 Introduction. Chapter 5 of reference (a) provides detailed instructions on surveys, transfer and shipment
of material, supplies, equipment, and personal property.
5100 Depot Level Repairables (DLR). References (a) through (c) provide expenditure and turn-in procedures
for repairable items. Repairables are high dollar value, are in limited supply, and require special management
attention. Availability of system replacements depends on the return of failed carcasses. It is important that both
maintenance and supply personnel promptly turn in failed repairables, and carefully handle them to prevent damage
and unnecessary financial charges to a unit’s OPTAR. To improve the DLR program of COMNECC units, the
following procedures apply:
a. Designate a stowage location where failed repairables can be securely stowed until they are turned-in
to the nearest Advanced Traceability and Control (ATAC) Hub. Use the ATAC system to turn in all designated
repairables. The applicable In-Service Engineering Activity (ISEA) will register all repairables on the MRIL at
NAVICP whether stock numbered or part numbered.
b. Turn in repairables within 72 hours to the nearest ATAC Hub according to the guidelines of reference
(a). Ensure a legible signature receipt is obtained for each turn-in item. Use adequate packaging protection to
prevent damage to carcasses. Ensure turn-in documents are clearly annotated “Additional Packaging Required.”
Deployed units will turn in carcasses to the nearest ATAC hub or node. If an ATAC hub or node is unavailable, the
carcass can be mailed to one, or returned to the parent command. Report by message or WEBSALTS / WINSALTS
to the parent command, the following information for each turn-in item shipped:
(1) Transportation Control Number (TCN)
(2) Nomenclature
(3) Stock Number/Part Number
(4) Quantity turned-in
(5) Date shipped
(6) Shipping activity
(7) Serial Number (if applicable)
c. Promptly reconcile all DLR potential and actual carcass charges listed in NAVICP In-Transit
Accountability (NITA) Electronic Retrograde Management System (eRMS). All carcass tracking is accomplished
using NITA available via NAVSUP's One Supply (https://www.navsup.navy.mil/onesupply/home). NITA is a
module within eRMS that provides a conduit for all Navy and Marine Corps activities to access, research, and
resolve carcass tracking and stock-in-transit. Under NITA, BK_ (document identifier) follow-ups are no longer
generated. NITA eRMS shows all repairable carcass information starting the day after the requisition date as a
potential carcass bill. Visibility of open carcass tracking records in NITA is real-time; information and reports can
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COMNECCINST 4400.1B
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be downloaded anytime. NITA provides a billing countdown clock with carcass tracking bills automatically
generated at day 45. Customers can request a 30 day extension (bill date moved to day 75). NAVICP must approve
requests for additional time or record suspension. Requests can be made through "Comments" functionality within
the NITA program. At day 75, carcass bills are generated for overdue carcasses unless proof of turn-in to the ATAC
hub is submitted.
5101 Transfer of Material or Support to Other Commands / Units [Other Supply Officers (OSO)
Transfers]
a. Commanding Officers are strongly encouraged to provide available material, especially repair parts, or
other general support to other commands or units to fill emergency requirements and enhance overall Force
readiness. The transferring command will replenish its own stock if necessary. Do not use Signal Code "J"
requisitions. The majority of replenishments will be absorbed by the transferring command's OPTAR with
negligible effect. Over time, commands will usually receive as much material or support as they transfer.
Transferring commands prepare monthly summaries accordingly. If an OPTAR augment is required, include the net
cost for replenishment of transferred material in the justification portion of the OPTAR augment request per par.
7208. To encourage maximum cooperation between commands, augment requests based on transferred material
costs will receive the highest priority of consideration for TYCOM approval. All material transfers must be
approved by the Commanding Officer or Supply Officer.
b. Depot Level Repairables (DLR) Transfers. DLRs shall be transferred on a DD Form 1250-1 or 1348-1
citing Advice Code 5G. When a DLR is transferred to another activity, the requesting command shall turnover the
Not Ready For Issue (NRFI) DLR carcass to the issuing command at the time the RFI asset is picked up or
transferred. Issuing commands shall not turnover an RFI DLR without receiving a matching NRFI carcass. If the
NRFI asset is eligible for Remain in Place (RIP) status as defined by the Consolidated Remain In Place Listing
(CRIPL) and the RFI asset must be shipped to the receiving unit, the NRFI asset shall be delivered or shipped to the
issuing command at the earliest opportunity to avoid carcass charges. Ensure a completed Unserviceable Repairable
Tag (DD Form 1577-2 (Green)) is attached to the NRFI carcass when transferred.
c. Computer and Communications Equipment. Excess computer and communications equipment at one
unit may satisfy a training or operational requirement at another. To ensure an equitable distribution of assets across
the Force, NECC commands and units shall request disposition instructions in writing from COMNECC N6 for
excess computer and communications equipment. Retain NECC N6 written approval with applicable expenditure
documents. In no case shall a determination of disposition be made at the local level. Transfer Large Scale
Communication Assets (e.g., MASTs or RDSATs) in accordance with the latest NECC's Large Scale
Communications Asset (LSCA) Transfer Policy message.
5102 Excess Spare Parts / Material Turn In to Store (MTIS)
a. Additional funds are generated through the turn-in of unnecessary, creditable material. Purification of
“dead stock” (repair parts) carried in excess of allowance, or high limits for demand-based items, provides an
excellent basis for turn-in of creditable material. Consumables are not included in the excess process and must be
investigated and controlled by the Supply Officer regarding disposition of excesses.
b. All material greater than allowance or requirements, despite line item value or inventory manager, will
be turned in. The receiving supply activity will determine credit eligibility. Division/Group and ESU Supply
Officers will first offer these excesses to the other Division/Group and ESU Supply Officers before turn-in to the
supply system. Ensure card column 72 contains “C” and insert the appropriate condition code from reference (a),
Appendix 9, in data block “P” of the DD Form 1348-1. Excess material that is non-creditable may be disposed of as
follows:
(1) Distribute to other COMNECC Units on a no charge basis.
(2) Transfer directly to other commands/units by arrangement between the Supply Officers concerned.
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(3) Turn-in to the local stock point. See reference (a), par. 5067.
c. Use SFM/RSUP to process excess part and material offloads and to decrease the SRF/SIT quantity if
material is stock.
5103 Offloads to Defense Reutilization and Marketing Service (DRMS). Material offloaded to DRMS
includes items that are damaged, obsolete, have expired shelf life or which have shelf-life that will expire within the
period set by the FISC (normally 180 days), or items described through local FISC directives. Contact the FISC to
determine the “will expire period.” Contact the local DRMS prior to off-loading large quantities of material. This
will expedite acceptance and ensure smooth processing for both the activity and DRMS. Ensure that the
demilitarization code is annotated on all offload documents. Stocked items offloaded to DRMS must be posted in
SFM/RSUP.
5200 Audit Trail / Expenditure Log. Successful inventory and financial management requires control of
material expenditures from generation by the customer to final posting to the database. In all cases, document
control must be established from initial printing of the requirement to final posting of the document, and if necessary,
to posting inventory adjustments and location deletions. After processing and posting the expenditure, the signed
original expenditure documents shall be filed in document number sequence. All equipment, parts, and material
expended (such as surveys) or transferred (OSO, MTIS, ATAC Hub, etc.) from the command or unit shall be
recorded in SFM/RSUP and the SFM/RSUP Expenditure Log shall be maintained up-to-date.
5201 Transportation Account Codes (TAC). A TAC is a four-digit alpha-numeric code used to charge the
appropriate activity for costs associated with material movement in the Defense Transportation System (DTS). All
Navy funded shipments have an "N" in the first position of the TAC. Appendix V of reference (d) refers. Shipment
of Expeditionary Force assets is identified by a TAC that is centrally managed by COMNECC. Copies of
documents relating to the transportation of COMNECC assets shall be submitted to the chargeable Division/Group
or Squadron. For details in using NECC's, 1NCD's or NAVELSG’s TACs, see par. 7224.
5202 Packing and Markings. Material used for packing must be strong and sufficiently durable to provide
security and protection while in transit, to prevent items from breaking out of the container, and to simplify
detection of any tampering with the container. The exterior of the shipping containers will not include the
nomenclature and classification of the item. Packing lists will be placed inside the container. Provide an advance
notice of shipment to consignee, by message or telephone, immediately upon dispatch of the shipment. Furnish the
consignee with a copy of the shipping document. Never leave the items in an unsecured area.
5203 Expenditure Document Preparation. The DD Form 1348-1 form was replaced system-wide with the DD
Form 1348-1A form on 1 January 1998. Manual DD Forms 1348-1A are available in the supply system under NSN
0102-LF-016-4100. Automated, bar-coded DD 1348-1A documents for DRMS turn-in, MTIS transfer, OSO
transfer, HAZMAT transfer, dummy receipts and other receipts/expenditures will be prepared in accordance with
reference (a) or local procedures provided by the receiving activity.
5300 Transportation Management. Guidance below is intended to assist Supply Officers establish or improve
their material expediting functions. References (a), Chapter 7, and (d) contain transportation guidance that will
assist with most transportation matters that may confront Expeditionary Forces. For urgent material shipments
including requisitions with priority designators (PDs) 01-08 and RDDs of 999, N__ or E__ (NORS or ANORS),
request the shipper annotate the Transportation Priority One (TP1) documentation with “ship via fastest traceable
means.”
5301 Cargo Routing. The Naval Operational Logistics Support Center (NOLSC) located in Norfolk, Virginia,
is a field activity of the Naval Supply System Command (NAVSUPSYSCOM). NOLSC routes cargo from Navy
shippers to fleet activities worldwide by maintaining and distributing surface and air freight routing instruction for
Navy mobile units and commands. This data is collected by the NOLSC Fleet Locator. Since NOLSC’s primary
source of information for material delivery intentions is from the unit itself, it is extremely important that the unit
keep NOLSC informed of its location when deployed, using appropriately classified Naval messages. Expeditionary
Force commands must submit and continually update Fleet Freight Routing instructions according to the unit’s
5-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
schedule to provide clear and complete cargo routing instructions to NOLSC or Theater Routing Promulgator.
Cargo routing messages should identify the location/port where the command/unit will be receiving cargo, the
inclusive dates, and transportation priority (i.e., TP1, TP2, & TP3) of cargo desired at each location/port. See Figure
5-1.
a. Thirty Days Before Deployment. Provide NOLSC and Theater Routing Promulgator (if applicable)
with a prospective schedule that includes the last day that cargo will be received in homeport. Once deployed to one
of these operating areas, NOLSC may be removed as a “to” addressee on routing changes as NOLSC receives
weekly and bi-weekly routing messages from the Theater Routing Promulgators which will override
commands’/units’ messages. Include the following applicable activities as an addressee for fleet freight routing
instructions:
(1) Parent Division/Group or Squadron
(2) ESU
(3) Homeport/Parent Supply Activity
(4) Foreign Service Activities: USDAOs and U.S. Embassies, if appropriate.
b. 14 Days Prior to Deployment. Updated NOLSC with a Classified Routing Message with dates
indicating last date in homeport and first overseas port date, as well as providing your overseas out-chop date.
c. While in Theater. Regional Logistics Commanders will provide routing and requirements for
classified schedule messages while in-theater.
d. 30 Days Prior to Return to CONUS. Provide NOLSC with a Classified Message indicating scheduled
in-port return date. This information will allow NOLSC to make the necessary changes and ensure sufficient time is
allotted for the movement of cargo already in the pipeline to be delivered as planned to prevent additional handling
and transportation costs.
e. Schedule Changes. NECC commands shall provide logistics routing instructions, as employment
schedule changes become available, to NOLSC at the soonest opportunity to allow updates in the Cargo Routing
Information File (CRIF) and provide error free and timely data to the material suppliers.
f. Cargo Routing Questions. For assistance, contact the following NOLSC POC: Global Distance
Support Center; Comm: 1-877-41-TOUCH (1-877-418-6824); DSN 510-428-6824 or e-mail [email protected].
g. Commercial Air. Use of commercial air shipping for critical material by NECC units should be
carefully evaluated. Usage of commercial carriers is justified when AMC channels are not available, when there is
an impact on material readiness or safety, or when mission completion and personnel morale is concerned.
Deployed units desiring to receive required material via a commercial small package carrier (e.g., DHL, FedEx, UPS,
etc.) must coordinate with NOLSC through their respective Division/Group or Squadron. All requests for
commercial shipment must be submitted in a timely manner and approved by the Commanding Officer or Officer-
In-Charge of the requesting unit. Commercial air can be expensive and delays can result from customs clearance
problems and the fact that many commercial airports are not suitable as airheads. NOLSC has established
procedures for commercial air shipment. Units shall utilize, to the maximum extent possible, AMC’s WWX
program through NOLSC when shipment by commercial carrier is deemed necessary. WWX provides International,
Express, small package (1-150 pounds), and heavy package (151 – 300 pounds) pickup and delivery service via
DoD approved and contracted carriers.
(1) Out-CONUS. COMNECC units shall make maximum use of Navy and AMC military flights to
move cargo to employment areas and return retrograde. Movement by AMC eliminates delays associated with
customs clearance. Units requiring shipment by commercial carrier to O-CONUS employment locations shall make
maximum use of NOLSC established programs.
5-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(2) In-CONUS. The use of commercial air shipping services is authorized for ANORS shipments
when surface transit time exceeds 24 hours and for work stoppage requisitions citing an authorized work stoppage
project code. Direction on the use of project codes is found in Appendix 6, NAVSUP P-485. On the documentation,
units shall annotate justification for using commercial air.
h. Use of Commercial Air & Ground Shipping Restrictions. Commercial carrier services are often
subject to a maximum shipping weight, usually 100 lbs. Contact NOLSC prior to beginning shipping process to see
if material is within limitations. The shipment of ammunition and weapons via commercial services must meet
NOLSC and AMC shipping regulations. Only command Supply Officers are authorized to contract commercial
overnight shippers through NOLSC. Personnel not following these procedures are making an unauthorized
procurement (commitment) and can be held personally liable for any charges incurred.
Figure 5-1
Fleet Freight Routing Instruction Message
PRIORITY / ROUTINE
P R 151300Z JUN 10
FM (your command name)
TO NOLSC NORFOLK VA
INFO COMNECC LITTLE CREEK VA
FISC NORFOLK VA
(your theater logistics command)
(your chain of command and down line supply points and air terminals)
CONFIDENTIAL //N04630//
(Enter appropriate classification; do not use UNCLAS)
MSGID/GENADMIN/(command's name)/0001
SUBJ/FLEET FREIGHT ROUTING INSTRUCTION NO. 1 (U)//
POC/W.E. SERVE/LT, SC, USN/(your command)/-/TEL:(757)555-0725
/TEL: DSN 253-0725/EMAIL:WILLIAM.E.SERVE(AT)NAVY.MIL//
RMKS/1. (C) THE FOLLOWING CARGO ROUTING INSTRUCTIONS
ARE EFFECTIVE IMMEDIATELY FOR UIC (your UIC).
READ IN THREE COLUMNS:
PORT ROUTING PERIOD TRANS PRI
JEB LITTLE CREEK, VA PRESENT - 15 AUG 10 1/2
BAHRAIN 16 AUG 10 - 30 NOV 10 1/2
JEB LITTLE CREEK, VA PRESENT - UFN 3
2. (U) ROUTING INSTRUCTION UPDATES WILL BE SUBMITTED AS REQUIRED
BY SKED CHANGES. (Add any special routing, delivery, handling, or
holding instructions in this section).//
DECL/31DEC10//NNNN
Note: This page is UNCLASSIFIED but is displayed as CONFIDENTIAL for illustration purposes only.
5302 Deployment Guidance. The following deployment guidance is applicable to COMNECC units and
commands:
a. NECC Logistics Planning and Concept of Support Manual is available on the NECC Portal (N41
Shared Documents) to assist in deployment and major exercises preparation. App. A, Logistics Planning Checklist,
can help identify critical information and other requirements and serve as a Pre-Deployment Site Survey (PDSS)
checklist to prepare for deployment.
b. Publications to maintain include DoD Regulation 4500.32, Military Standard Transportation and
Movement Procedures; NAVSUP P-485, Afloat Supply Procedures; NAVSUPINST 4630.22, Use of Air
Transportation by Navy Shippers, and NAVSUPINST 4421.20, ATAC Depot Level Repairable Program.
5-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
c. Provide NOLSC updated cargo routing instructions by message as schedule changes become known.
See par. 5301.
d. Deployment Briefs. Prior to deployment unit Supply Officers shall meet with the parent
Division/Group Supply Officer to determine what level of support will be required and available for deployed units.
Discussions should include established in-theater support procedures, financial transaction reporting, reach back
support for critical material, material delivery, and potential foreseen requirements. Unit Supply Officers shall also
liaison with their respective NOLSC and FISC Customer Service Representatives / Logistics Services'
Representatives to discuss deployed logistic support requirements.
e. Depot Level Repairables. While overseas, forward NRFI DLR carcasses to the closest servicing
ATAC HUB OR NODE: Yokosuka, Japan; Pearl Harbor, Hawaii; Sigonella, Italy, Bahrain, or Guam.
5303 Naval Operational Logistics Support Center (NOLSC). NOLSC is a field activity of the Naval Supply
Systems Command (NAVSUP). NOLSC provides support to Navy Transportation Officers and acts as liaison with
air and water terminal operations. Additionally, NOLSC develops, coordinates and publishes Navy transportation
policy and plans for issues involving worldwide cargo movement via airlift, sealift, and inland transportation.
NOLSC monitors the effectiveness of transportation providers in satisfying Navy material and passenger
transportation requirements including support to joint deployment operations and exercises. As the transportation
arm of NAVSUP, NOLSC's mission is to pay and account for Navy transportation bills. NOLSC’s web portal is
available via https://www.navsup.navy.mil and contains points of contact and guidance for most material
transportation issues. To accomplish its mission, NOLSC Transportation and Operations Division operates:
a. Transportation Operations Division. Maintains functions within four branches: (1) Logistics
Management Branch, (2) Air Operations and Freight Address Management Branch, (3) Shipping Activity Support
Branch, and (4) NOLSC Detachment Travis AFB. Each branch provides coordinated transportation services and
guidance for Fleet customers, Navy transportation officers, and shippers of Navy and Marine Corps cargo.
b. Logistics Management Branch. Expedites high-priority cargo and validates Navy-sponsored Special
Airlift Assignment Missions (SAAM). Provides a vast array of transportation assistance and solutions to logistics
problems within the Navy and in the Joint arena.
c. Air Operations and Freight Address Management Branch. Operates the Navy Air Clearance Authority
(ACA) for all CONUS-originating air cargo destined for Navy Customers overseas. The Freight Address
Management Section includes the functions of the Fleet Locator, charged with maintaining mobile unit routings in
the Cargo Routing Information File (CRIF) database, and maintaining the TAC 2 (freight) address for all Navy
activities worldwide in the Department of Defense Activity Address Directory (DODAAD). Other fleet support
functions include cargo routing assistance, shipment diversion, and expediting high-priority cargo.
d. NOLSC Travis AFB Detachment Branch. Acts as NOLSC’s West Coast "representative" charged with
maintaining a smooth flow of Navy and Marine Corps cargo through the largest West Coast APOE. This division
also conducts transportation studies leading to optimizing transportation support and provides transportation
guidance and assistance to West Coast shippers and Fleet Customers.
5304 Service-Wide Transportation (SWT). SWT is a NAVSUP program that provides funding for the
majority of the Navy's worldwide cargo movements. There are two major categories of SWT, first and second
destination. First Destination Transportation is that transportation delivering material from a procurement source
(any supplier outside the DoD supply system and any DoD industrial activity that fabricates new material) to the
first point of use or storage within DoD. Second Destination Transportation is any transportation other than first
destination, i.e., transportation required to deliver material from the initial storage point to the end user.
Note: Shipments of an administrative nature (letters, documents, service records, etc.) originating from mobile units
are chargeable to OPTAR and not SWT.
5-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
5305 Local Drayage Delivery Service. NOLSC, through servicing FISCs and FISC Detachments, has
implemented local area truck delivery systems in major CONUS ports at Norfolk, Virginia; Charleston, South
Carolina; Puget Sound, Washington; and Jacksonville, Florida. The purpose of these systems is to use one carrier to
provide delivery service to points within a radius of approximately 50 miles at reduced rates.
5306 Special Assignment Airlift Missions (SAAMs). SAAMs are the chartering of AMC aircraft and crew to
carry cargo or people that cannot be handled by regularly scheduled AMC channel flights because of cargo size or
configuration or urgency of need. COMNECC units requesting SAAMs shall submit ample justification through
their respective Division/Group to COMNECC for contracting through NOLSC. NOLSC is solely responsible for
validating AMC/SAAM cargo flights. NOLSC receives SAAM requests and arranges the mission with AMC.
5307 Opportune Lift (OPLIFT). The OPLIFT program was initiated to conserve transportation funds by
moving Navy material on naval vessels (USS or USNS) during scheduled deployments. High cube, high density,
low priority shipments that have no specified RDD are excellent candidates for the program. OPLIFT requires no
expenditure of transportation funds and is coordinated through Division/Group or Squadron Commanders, info
COMNECC Code N41.
5308 Surface Support. Surface Support is a system designed to divert air eligible material to reliable surface
transportation from CONUS to overseas consignees. This program is specifically aimed at heavy/high cube air
eligible shipments that would otherwise be air shipped at significantly higher costs. A valuable feature of this
program for the requisitioner / consignee is visibility of the shipment, in that the shipment is intensively monitored
after it arrives at the water port. NOLSC Representatives at the out-ports in Bayonne, New Jersey and Travis AFB,
Fairfield, California are coordinators for this program.
a. A Potential Surface Support shipment is defined as:
(1) A Navy funded Issue Priority Group I or II shipment;
(2) Over 2,000 pounds or 250 cube;
(3) Originating in CONUS and destined for overseas consignees:
(4) Smaller shipments that require costly special handling or accessory charges that would be avoided
by using surface transportation.
b. While all these air eligible shipments should be identified during the air clearance process, the key to
success for a Surface Support shipment is early identification. With advance planning and intensive shipment
coordination by the NOLSC Representatives, your shipment can move smoothly through the surface processing
procedures. Contract administration services personnel and transportation officers are urged to advise the
appropriate NOLSC representatives (MTMCWA and MTMCEA) as far in advance of a Surface Support shipment as
possible.
5309 Air Clearance
a. NOLSC is the ACA for all Navy and Coast Guard sponsored air shipments originating in CONUS.
NOLSC approves the movement of air eligible shipments moving from CONUS to overseas destinations via organic
AMC or commercial air; and for shipments meeting air clearance criteria within CONUS via commercial air.
Shipments originating overseas must be cleared and routed by an overseas ACA. The overseas ACAs are listed in
NAVSUP P-485, Appendix 22.
b. Shippers wishing to request clearance and routing from NOLSC or any of the ACAs, must submit by
telephone, on-line remote terminal (SPLICENET) or Naval message, complete Transportation Control and
Movement Document (TCMD) information, as identified in Appendix M of reference (d), prior to shipping. TCMD
data can be constructed by using the Decision Table in NAVSUP P-485, Chapter 7. If the shipment does not fall
5-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
under challenge criteria, the shipper will be instructed to release it by the hour and day indicated in Block 15 of the
TCMD (cc 10-12).
5310 Air Shipment Challenge Program. The Air Challenge Program at NOLSC is a cost saving measure
designed to conserve transportation funds by challenging the validity for air transportation of requisitions that fall
under certain criteria identified below. The air challenge process enables units to reflect changes in the urgency of
need that may have occurred between the time a requisition was submitted and the time it is ready for shipment.
Shipments that can be diverted to a surface mode translate into significant cost avoidance for the Navy. The Air
Challenge Program works as follows:
a. Requests for air shipments are challenged based on criteria established in NAVSUPINST 4630.22B
(Use of Air Transportation by Navy Shippers). NOLSC challenges any shipment that has a requisition date over 90
days old. Non-NORS shipments exceeding 100 pounds or 15 cubic feet are also challenged. Unless a NORS
shipment exceeds the 90 days or $5,000 threshold, it will not be challenged.
b. When a Unit is challenged, a message is sent to the consignee (mobile unit) requesting justification for
air shipment. See Figure 5-2.
c. If a challenge message is answered with a valid justification for air shipment, stating why air
transportation is required, including an impact statement if material is not received by a certain date, the shipment
will usually be cleared for air transportation.
d. In instances where circumstances have changed from the time of requisition submission to preparation
for shipment, consignees may instruct NOLSC to move part of the shipment by air and the rest by surface, divert the
entire shipment to surface, or hold until return to homeport.
e. If a reply is not received within five calendar days or if the justification for air shipment is
unacceptable, the shipment will be moved via surface mode.
Figure 5-2
Air Shipment Challenge Message
ZNY UUUU
P 071430Z OCT 07 ZYB
FM NOLSC NORFOLK VA
TO EODESU TWO
INFO FISC NORFOLK VA//401// (shipping activity)
BT
UNCLAS //N04630//
MSGID/GENADMIN/NOLSC NORFOLK VA/0002/-//
SUBJ/AIR SHIPMENT CHALLENGE//
REF/A/DOC/NAVSUPINST 4630.22B/02AUG78//
AMPN/REF A REGARDS THE USE OF AIR TRANSPORTATION.//
POC/I.M. SHIPPER/LT, SC, USN/(shipping acty)/-/TEL:(757)555-0125
/TEL: DSN 253-0125//
RMKS/1. PER REF A, REQUEST PROVIDE JUSTIFICATION FOR AIR
SHIPMENT OF THE FOLLOWING MATERIAL, INCLUDING IMPACT
STATEMENT IF DIVERTED TO SURFACE SHIPMENT. ENSURE REQUISITION
NUMBER V4068A-7280-0315 IS INCLUDED IN REPLY.
NOMENCLATURE: AIR CONDITIONER AIR COST: 2749 USD
P/W/C/: 1/435/13 SURFACE COST 537 USD
2. IF AIR SHIPMENT IS NOT REQUIRED, REQUEST CONCURRENCE TO
DIVERT SHIPMENT TO SURFACE. IF REPLY IS NOT RECEIVED WITHIN FIVE
CALENDAR DAYS OF THIS MSG DTG, SHIPPER WILL DIVERT TO SURFACE.
3. YOUR SUPPORT OF THE NAVY AIR CHALLENGE PROGRAM IS APPRECIATED.//
BT
5-8 Enclosure (1)
COMNECCINST 4400.1B
19 May 11
5400 Expenditure and/or Shipment of Specific Items and Material. The following provides guidance for
expenditure and/or shipment of specific items and material:
a. Sensitive, Controlled, and Pilferable Items. Sensitive, controlled, and pilferable items such as money,
negotiable instruments, registered mail, precious metals, high value, highly technical or hazardous items, small arms,
ammunition, explosives, and demolition material require a high degree of protection and control due to statutory
requirements and regulations. The procedures contained in this section reflect the minimum requirements as
prescribed in MIL-STD-129, OPNAVINST 5510.1 (series), and Chapter 226 of NAVSUPINST 4600.70.
b. Shipment of Unauthorized Items / Material. Shipping personal goods as Navy cargo is illegal. If a
search reveals contraband or undeclared articles are being shipped in this manner, Commanding Officers are subject
to civil penalty in addition to the penalty imposed on the owner of the property.
c. Narcotic, Cryptographic, and Classified Material. Narcotic and controlled drug losses are not included
under the MLSR program and shall be reported as prescribed in Chapter 21 of the Medical Department Manual.
Cryptographic items accountable within the Communication Security (COMSEC) material system and classified
material are also not included in the MLSR program. Losses will be reported according to the Commander, Naval
Security Group par. 4108 procedures.
d. Night Vision Device (NVD). No disposal of NVDs will be made without the specific authority of
NAVSEASYSCOM and disposition instructions from NAVWPNSUPPCEN, Crane or NAVICP-M (NAVSEAINST
8215.1 applies).
e. Organizational Clothing. The organizational clothing custodian shall transfer or dispose of excess,
obsolete, or used / worn organizational clothing, as defined in par. 3616, as follows:
(1) Clothing in serviceable (usable) condition:
(a) Transfer to another activity within the Expeditionary community, if desired by that activity.
(b) Transfer items not needed for naval purposes to the Boy Scouts of America for the sea scouts,
to the Naval Sea Cadet Corps for the sea cadets, or to the Young Marines of the Marine Corps League for the young
marines. Prepare a DD Form 1149 transfer document citing "Title 10 USC 7541" in the "Authority or Purpose"
block (block 9). Maintain a copy of the transfer document with the receiver's signature in the expenditure file. The
government shall not bear the cost of shipping these items. An exception to this transfer option is military combat
uniforms [i.e., trousers, shirts, jackets, associated headwear (soft caps, covers, and hats) or helmet covers (not
helmets) with digitized camouflaged patterns worn by U.S. Active and Reserve Component personnel]. Military
combat uniforms shall not be released to non-DoD activities per ASN (L&MR) Memo, Disposition Policy for US
Military Combat Uniforms, dated 01 Oct 2008.
(c) Alternatively, transfer items to the nearest DRMS office. Group like items (i.e., an item with
several sizes and NSNs) if possible. Cite the applicable NSN for a single line item transferred on the expenditure
document; for a grouped item, cite an NSN constructed of the FSC, 00, and item name (e.g., 8415-00-TROUSERS)
and a nomenclature of "Used Clothing".
(2) Transfer clothing in unserviceable (unusable) condition to the nearest DRMS office or destroy and
use as rags. Document the expenditure of the clothing using DD Forms 1149 or 1348-1A and maintain signed
copies on file. Destroyed clothing documentation shall bear an authorizing official's signature and a witness'
signature of the destruction. Per ASN (L&MR) Memo, Disposition Policy for US Military Combat Uniforms, dated
01 Oct 2008, unserviceable military combat uniforms shall be sent directly to DRMS for incineration.
5500 Unaccompanied Personal Property upon Individual Travel. Service members in receipt of TAD orders
are entitled to shipment(s) of unaccompanied personal property, with certain restrictions, as household goods. The
shipment of unaccompanied baggage will normally be made through the local supply activity's Personal Property
5-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Branch. Members are required to have their TAD orders annotated in the remarks section with the authorization for
the shipment and the applicable Transportation Account Code (TAC). In remote areas, the Supply Officer may be
responsible for such shipments. This entails the preparation, recording, and retention of required documents per
references (a) and (e).
5501 Shipment of Member's Personal Property. Reference (e) is intended to clarify and standardize the
procedures for transportation of Navy personal property. It supplements the entitlement provisions of the Joint
Federal Travel Regulations (JFTR) Volume 1, Joint Travel Regulations (JTR) Volume 2, and provides policy
guidance on the movement and storage of personal property.
a. The Commanding Officer will designate a unit Personal Property Transportation Officer (PPTO) who
will coordinate and effect the collection, packing, and crating of the baggage (Figure 5-3). The PPTO will conduct
his/her duties in accordance with the P-490 and related publications/ instructions.
b. The PPTO will establish liaison with the local Personal Property Branch to determine their policy and
procedures, and the most economical means of transportation.
(1) At least six weeks prior to movement of the command or unit, the PPTO will submit all required
documentation per reference (e).
(2) Ensure deploying members are informed of their baggage entitlements, restrictions, and weight
limitations.
(3) Collect the baggage from members using a Receipt for Unaccompanied Baggage (Figure 5-4).
Ideally, collection, packing, crating, and shipping should all occur within one week.
(4) Submit a copy of the letter authorizing shipment of unaccompanied baggage to the Personal
Property Branch. The letter should include the names of the individuals in the group with information about their
unaccompanied baggage shipment.
c. Requisition Invoice/Shipping Document (DD Form 1149) will be prepared for unaccompanied
baggage shipment. Ensure that the following are properly annotated on the form:
(1) Units will use an expenditure number in conjunction with citing a TAC for transportation charges.
(2) Authority (block 9) - Unit or detachment deployment order letter.
(3) TAC Number. See par. 7224.
(4) Accounting Data [block four (4) "Appropriation and Subhead"].
d. Receipt for Unaccompanied Baggage form as explained below. (Figure 5-4).
(1) The service member requesting shipment shall furnish all required information. The blocks and
information required are self-explanatory.
(2) Personnel receiving the items for shipment shall acknowledge receipt and complete the baggage
shipment data (bottom) section of the form.
(3) The form shall be prepared in triplicate (additional copies for each additional piece of baggage).
The original is retained for the Transportation File, one copy is provided to the member, and one copy is attached to
the outside of the baggage (use plastic document protector envelope).
(4) The service member shall save his copy as proof of turn-in for shipment and to claim his baggage
at the destination.
5-10 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
e. DD Form 1149 for packing and crating if required. Ensure the following information is correct:
(1) Expenditure number (block 6).
(2) Authority (block 9).
(3) Complete accounting data (block 4).
(4) Authorizing letter to ship unaccompanied baggage.
Figure 5-3
Designation of Personal Property Transportation Officer
From: Commanding Officer, COMNECC Command’s Name

To: LSC John Doe, USN, 123-45-6789
Subj: DESIGNATION OF PERSONAL PROPERTY TRANSPORTATION OFFICER
Ref: (a) COMNECCINST 4400.1

(b) NAVSUP P-490 (Transportation of Personal Property)
(c) Joint Travel Regulations
(d) NAVSUP P-485 (Afloat Supply Procedures)
1. Per reference (a), you are hereby designated as this command's Personal Property Transportation Officer
(PPTO).
2. You shall be responsible for coordinating the shipment of personal effects and unaccompanied baggage of
command/battalion personnel.
3. You will familiarize yourself with the contents of references (a) through (c) and par. 1255 to 1306 of
reference (d) in the performance of your duties.
/s/
Copy to:
Service Record
Admin Officer
5-11 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Figure 5-4
Receipt for Unaccompanied Baggage
RECEIPT FOR UNACCOMPANIED BAGGAGE

DEPLOYMENT DATE ACTIVITY ADDRESS/COMPANY
DESTINATION TO: SUPPLY OFFICER, ______________________

RECEIVED FROM: (LAST NAME, FIRST, M.I. RANK/RATE SSN SERVICE
BRANCH
I certify that the items listed below are owned by me on this date and they are required for my personal use, comfort, and well-being.
SIGNATURE ______________________________________ DATE ___________________________
COND PURCHASE
ITEM DESCRIPTION MAKE/MODEL QTY VALUE
(NEW/USED) DATE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
BREAK-BULK ABBREVIATION FOR QUANTITY
BD- CS-CASE PC-PIECE
BUNDLE
BX-BOX CT- SB-SEABAG
CARTON
CA- FK-FOOTLOCKER SW-SUITCASE
CABINET
CR-CRATE MX-MIXED (MORE THAN TK-TRUNK
ONE TYPE)
CONDITION CODES:
N-NEW U-USED
Receipt of the above article is acknowledged
SIGNATURE ____________________________________ DATE _____________________________
NUMBER OF PIECES WEIGHT CUBE REMARKS
5-12 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
5600 Surveys. A survey is the procedure required to remove government-owned property from accountable
records when it is lost, damaged, destroyed, or declared obsolete; to establish personal responsibility; and to
document the necessary inventory adjustment to stock records. All lost or damaged DLRs and Mandatory Turn-In
Repairables (MTRs), equipage, or any other material deemed worthy of investigation by the Commanding Officer
shall be surveyed. Use a DD Form 200, Financial Liability Investigation of Property Loss (FLIPL), in all cases
when a survey is required. Complete the DD-200 according to guidelines in reference (a), par. 5125-5134.
5601 Missing, Lost, Stolen, or Recovered (MLSR) Government Property (OPNAV Report 5500-1).
Previous reports required under the MLSR program are eliminated for other than high risk Arms, Ammunition, and
Explosives (AA&E) and classified material. Reports formerly done under MLSR for high risk AA&E and classified
material will now be accomplished via unit SITREP/Operations Report (OPREP) reporting procedures with CNO,
NO9N as an “INFO” addressee per reference (a), par. 5134.
5602 Material Lost in Shipment - Transportation Discrepancy Report (TDR) (SF 361). See par. 4204 for
"Discrepancy In Shipments Report" (DISREP) / Transportation Discrepancy Report (TDR) (SF-361) information.
Material lost in shipment will be surveyed if required. Stock material shipped but not received must be surveyed as
“lost in shipment" and will be documented each month under a single combined survey; DLRs will be documented
on individual surveys. Refer to reference (a) for surveying items lost in shipment.
5603 Claims. Claims for reimbursement for personal property lost, destroyed, damaged, captured, or abandoned
incident to service will be submitted in accordance with Ships Store Afloat (reference (f), par. 7327). Claims for
any losses or damage in shipment of personal property will be submitted to and adjudicated by the Legal Office.
Claims will not be paid until a thorough investigation has been conducted. Claims against the government will be
paid citing unit’s OPTAR.
5604 Reimbursement to the Government. When an individual accepts responsibility and reimburses the
government for the loss, damage, or destruction of government property under $500, only a copy of the Military
Pay-Adjustment Authorization (DD Form 139) is required to support adjustments to financial and property records.
A “Financial Liability Investigation of Property Loss” (FLIPL), DD Form 200, will be prepared to substantiate all
reimbursements over $500. A copy of the completed DD Form 139 will be filed with the completed survey in the
expenditure file. Whatever the circumstances, it must be documented on the DD Form 139 that the service member
was advised of his/her rights. When research indicates evidence of negligence or abuse and the alleged responsible
individual does not admit responsibility, a Survey Officer will be appointed to work with Accountable and
Responsible Officers to obtain and document the facts and circumstances of the loss.
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COMNECCINST 4400.1B
19 May 11
5-14 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
CHAPTER 6
INVENTORY MANAGEMENT

(b) OPNAVINST 4790.4 (Series) – Ship's Maintenance and Material Management (3-M) System
Policy
(c) NAVSUP P-545 – Depot Level Repairable (DLR) Requisitioning, Turn-In and Carcass
Tracking Guide
(d) NAVICPINST 4441.170A – COSAL Use & Maintenance Manual (CU&MM)
6000 Introduction. Proper inventory management and control results in well-defined asset visibility,
documented requirements, and reliable unfunded, shortage figures. Reference (a), Chapter 6, provides proper
inventory procedures. A primary responsibility of the Supply Officer is supervising stock control functions. All
Expeditionary Force commands and units shall use SFM/RSUP for supply, OPTAR/financial, inventory, and
OMMS/OMMS-NG for maintenance reporting and management.
6100 Stocking Policy
a. The Supply Officer is responsible for maintaining custody and control of all inventories of personal
gear issue (PGI) / organizational clothing, repair parts in diving lockers, small boat repair parts, engineering parts,
parachute lofts, deployment packages (pack-up kits), etc. Utilizing SFM/RSUP, the Supply Officer will manage the
inventories in an economic and efficient manner. SFM/RSUP sets high and low quantity limits based on demand
and relieves the technician from routinely reordering high usage items from Supply. The Supply Officer can more
accurately determine the range, depth, and cost of shortages for budgeting, mid-year review, and year-end review. If
consumables will be stocked based on historical demand, Commanding Officers are encouraged to assign
responsibility for stocking consumables to the Supply Department when adequate space, facilities, and personnel
exist. All stocked consumables shall be maintained and managed using stock record files (SRFs) / stock item tables
(SITs) built in the SFM/RSUP applications. See reference (a), par. 6170.
b. When supply storeroom space is inadequate, departmental storerooms can be utilized. Proper storage
aids will be utilized (e.g., shipping/stowage containers, Vidmar cabinets, pallet racks, bins, etc). The departmental
storerooms will be designated in the SFM/RSUP stock records as storerooms and given unique locations. The
departmental Supply Petty Officer will be designated in writing by the Commanding Officer as being responsible for
having custody of the repair parts. The Supply Petty Officer and a designated alternate will be the only personnel
with access to the parts, and will be responsible for ensuring requirements are posted in SFM/RSUP prior to making
issues. Failure to do so will result in overstated inventory, and prevent SFM/RSUP from doing automatic level
setting, and placing automatic reorders.
c. Pre-Expended Bin (PEB). PEB materials are low cost ($50.00 or less), frequently used maintenance
related items (e.g., flexible hoses, nuts, bolts, etc.) that are pre-expended from Supply Department stock and stored
in departmental work spaces for ready accessibility to maintenance personnel. This is a time and money saving idea
when applied conservatively and properly. When COMNECC, Code N41, gives pre-approval for a PEB list, then
acquisition and use of those specific PEBs is authorized. However, it can become inefficient if not closely
monitored resulting in stockpiling or loss of control. Supply Officers will comply with provisions of reference (a),
par. 6171. Pre-Expending entire storerooms of consumables, personal gear issue (PGI) / organizational issue items,
or repair parts within Supply Departmental spaces or other departmental spaces is not authorized. Replenishment of
stock inventory held in other departmental spaces using DTO requisitioning procedures is not authorized.
6101 Total Asset Visibility (TAV) / Force Inventory Management Analysis Reporting System (FIMARS).
NAVSUP currently supports a central Afloat Total Asset Visibility (ATAV) database called Force Inventory
Management Analysis and Reporting System (FIMARS). The FIMARS database assists Force, Division/Group,
Task Force Commanders, and Regional Maintenance Centers by providing TAV of SFM/RSUP commands'
inventories. FIMARS also enables an administrator (e.g., expediter, supply systems analyst, DLA/NAVICP/FISCs,
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COMNECCINST 4400.1B
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etc.) to query a single database to determine material availability, excess material on hand and dues management,
material deficiency reviews, and other related inventory management issues. Validity of the FIMARS database
depends on timely submission of the Force Inventory Transmission System Download (FITSDL) from all units. All
units shall submit FITSDLs via the Web-enabled Streamlined Automated Logistics Transmission System
(WEBSALTS) or Windows Streamlined Automated Logistics Transmission System (WINSALTS) "FITS" menu
option. Due to Expeditionary Force's nominal inventories in SFM/RSUP, NECC commands shall submit a full
(baseline) FITSDL report on the 10th & 25th of every month via WEBSALTS / WINSALTS. A baseline report
completely refreshes the FIMARS database whereas a supplemental report (another option available in SFM/RSUP)
only adds or changes SRFs/SITs; no deletions (from global level setting or ASI processing) are made in FIMARS
when processing supplemental reports. Activities desiring to check stock availability of other commands can access
the FIMARS database through Internet web address https://www.atav.navy.mil/fimars/logonwb2.htm [a PKI
certificate is required to access this site; USER ID: atav, PASSWORD: wizard (lower case)]. A mirror link of
ATAV assets is also maintained in NAVSUP's One Touch Support website.
6102 Supply Support Center (SSC). An SSC should be established separate from the Supply Office when the
stock records and requisitioning functions are done in different locations. SFM/RSUP shall be used to maintain all
stock records for material in the custody of the Supply Officer whether in Supply Departmental spaces or in other
departmental spaces.
6103 Required Reference Publications and Files
a. Reference (a), par. 6041, lists supply publications pertinent to Expeditionary commands. Applicable
publications must be available in the Supply Office or SSC.
b. The following files shall be maintained in the Supply Office:
(1) SFM/RSUP reports and listings cited in Appendix C for the retention periods listed;
(2) Miscellaneous Receipts File;
(3) Open Purchase Files including GCPC records;
(4) Survey Files.
6104 Repairable Item Management / Depot Level Repairables (DLR). Reference (a), par. 8300-8339, and
reference (c) contain detailed procedures for procurement, handling, inventory, stowage, and turn-in of DLR items,
and carcass charges. All commands shall strictly comply with the accounting and inventory management of Ready-
for-Issue (RFI) and Not-Ready-for-Issue (NRFI) DLRs. The following requirements and procedures apply to DLR
management within the Expeditionary Forces:
a. Fixed Allowance Repairables. DLRs are fixed allowance items that are always managed as non-SIM /
non-DBI. The fixed allowance quantities published in the COSAL, both range and depth, is the maximum inventory
level authorized. No increase in stock levels is authorized without an approved Allowance Change Request- Fixed
(ACR-F). ACR-F format is in reference (a), par. 2105, and reference (d), Chapter Five (5). Use the ACR-F for
requests to increase or decrease allowances based on historical or anticipated demand. NAVICP-M, Code 055, will
advise the requesting command via naval message or letter granting approval or disapproval of the ACR-F.
Approved allowance increases are updated via ASI processing. Note: An ACR-F approved for a single command or
unit is funded by the command’s OPTAR funds.
b. Consolidation. Consolidate all DLRs into dedicated repairable storerooms, preferably one storeroom,
or secure stowage location.
c. Custodians. Designate DLR storeroom custodians in writing. Custodians shall be responsible for:
(1) Document Flow. Control of material and document flow in and out of the storerooms;
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COMNECCINST 4400.1B
19 May 11
(2) Condition. Cleanliness and material condition of all repairable storerooms;
(3) Stowage. Protective packaging and orderly stowage of all repairables in a secure, controlled-
access location;
(4) Processing. Processing all stock issues, stock and DTO requisitions, receipts, and SFM/RSUP
data entry functions applicable to DLRs.
(5) DLR Reorder Processing. Order DLRs for stock on a one-for-one basis (i.e., a NRFI carcass shall
be turned-in to requisition an RFI replacement item) not to exceed authorized allowances. Verify that suitable
substitute relationships are built correctly in SFM/RSUP prior to ordering deficiencies.
(6) NRFI DLRs. Promptly turn-in NRFI DLR carcasses to the nearest Advanced Traceability and
Control (ATAC) hub or node. Do not spend OPTAR funds to mail (postage) or ship (UPS, FedEx, etc.) excess
material; hold material until return to homeport or near a military transshipping point (e.g., local ATAC hub/node).
(7) Excess DLRs. Investigate excess DLRs to ensure all carcasses have been turned-in for previously
requisitioned material before turning them in as excess. Receipt of a duplicate DLR shipment is not excess material
and the duplicate item must be returned to the shipping activity (FISC, etc.) for credit. NAVICP creates Carcass
Tracking Records (CTR) for the original and the duplicate shipments even with duplicate document numbers.
d. DLR Carcass Charges. DLR carcass charges can have a serious impact on command and force
readiness. These charges are preventable. Excessive charges may require additional management assessments and
investigations.
e. Initial Outfitting of DLRs. A new or changed COSAL APL or ASI / MCMAR update (field level
changes) identify initial outfitting of DLRs and DLR deficiencies due to an approved ACR-F. Cite Advice Code 5D
on initial outfitting requisitions.
6105 Field Level Repairable (FLR). The Supply Officer is responsible for managing FLRs with an MCC of D.
FLRs require special handling. They are repaired or condemned at the organizational or intermediate maintenance
level according to the COSAL's "Source, Maintenance, and Recoverability (SM&R) codes. The following
procedures apply to FLRs:
a. FLRs will be segregated from general repair parts and consumables and stored in the designated depot
level repairable storeroom.
b. FLRs will be included in scheduled inventory reconciliations of repairable material prior to conducting
an inventory.
c. To ensure proper MCC assignments, produce a SFM/RSUP Stock Status List (Parameter Selection) by
cog to identify all 1R and 3-cog items and match them against the FEDLOG. Update MCCs as required.
d. Although system carcass tracking is not conducted on FLRs, not-ready-for-issue (NRFI) FLRs shall be
researched in FEDLOG and turned-in [e.g., turn-in to the Defense Reutilization and Marketing Service (DRMS), or
ship to nearest repair activity, etc.].
e. Monthly global level setting recomputes FLRs' high and low limits based on demand. One-for-one
stock replenishment is recommended, however it is not required; high demand, cost, and storage space should be
deciding factors for stocking these items.
6106 Stock Replenishment Policy. COMNECC stocking policy for allowance items and organizational issue
items is 100 percent on-hand or on-order. Follow the procedures in reference (a), Chapter 6 for replenishing all
categories of materials.
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COMNECCINST 4400.1B
19 May 11
6107 Repair Parts. All repair parts shall be stowed in locked Supply Department locations except material
designated to be stowed in the custody of another department (e.g., Dive Locker, Parachute loft, Boat repair,
weapons). These repair parts shall be under the Supply Officer's control and shall be reflected on Supply
Department SFM/RSUP stock records using procedures in reference (a), par. 6009-2, 6062-6, and 6169-1. The
specific departmental locations shall be entered on the SFM/RSUP Inventory SRFs/SITs. Issues shall not be made
without valid, open OMMS/OMMS-NG JCNs applicable to the maintenance actions (equivalent to OPNAV Forms
4790/2K).
6108 Selected Item Management (SIM) / Demand-Based Items (DBI). Inventory and manage SIM / DBI
materials per par. 6062 and 6168 of reference (a). Monthly, perform SFM/RSUP global level setting to identify
items qualifying as SIM. The Supply Officer shall review SFM/RSUP Global Level Setting and decide what should
be carried as SIM / DBI. Reorder as necessary. Valid SIM / DBI items with a high limit of one can be changed to
two on a case-by-case basis if anticipated future demand warrants.
6109 Allowance Type Code Five (AT5) Materials. NAVICP assigns Allowance Type (AT) codes based on
various allowance computations, which are reflected on the APL in the command’s COSAL. AT5 coded items are
defined as repair parts that do not compute for storeroom allowances but apply to installed equipment, are within the
command's installation capability, and are specifically designated and authorized for stocking by TYCOM. AT5
codes are not listed on APLs. NECC commands shall not use AT5 to stock non-allowed parts or material useless
specific authorization is requested in writing from and approved by COMNECC Code N41. Periodically generate
and validate a Master Stock Status List (MSSL) for AT5 items only. Correct any discrepancies.
6110 Excess Parts Offload. Allowance Type Code Six (AT6) material are items that no longer compute for
allowance due to inadequate demand. The Automated Shore Interface (ASI) process in SFM/RSUP automatically
changes AT codes (e.g., changing AT1 to AT6/AT7) based on the current COSAL computation model. If a
command determines an item should not be carried due to the weight, size, obsolescence, etc., an ACR should be
submitted. Expeditionary Force commands do not decide which AT codes apply to material. If an ASI changes an
item to AT6/AT7, remove the item from stock and turn it in to the supporting ESU (or Division/Group if the unit is
not currently supported by an ESU). Removing AT6/AT7 material frees resources, increases storage space, and
reduces labor required for inventory management. Material that was previously stocked as AT4 (no allowance /
SIM / DBI) which has reverted to AT6/7/8 (no allowance / Non-SIM / Non-DBI) due to a lack of demand within the
past year is considered excess. However, AT8 material should be retained onboard for possible future use unless
this material no longer applies to any equipment within the command.
6111 Endurance Loading. COMNECC policy is to maintain 100 percent of allowed repair parts and material
on-hand or on-order. TYCOM will direct and assist SFM and RSUP activities with level settings. Deploying units
should be endurance loaded so they are self-supporting for the duration of the deployment. Endurance loading of
deploying units should take into account the nature of the mission, the duration, and how much space is allotted to
carry and store equipment, repair parts and consumables. Endurance loading should be coordinated with
maintenance and operations personnel. Supply Departments should coordinate with the Division/Group, Squadron,
and ESU Supply Departments to ensure requirements are addressed in exercise, deployment, and contingency
planning.
6112 Local Management Codes (LMC). LMCs should be assigned to focus management of specific material
commodities within the SRF/SIT. To standardize LMCs across the NECC Force, at a minimum, all commands shall
use applicable LMCs listed in Figures 4-2 (see par. 4401 for assigning shelf-life material LMCs) and 6-2 (e.g., all
NECC commands have special clothing and PGI so “SC’ and “PG” shall be used; not all activities have Riverine
Assault Boats so only commands with these assets need to use LMC “RA”). Any additional LMC assignments shall
be approved in writing by the Supply Officer. The Supply Officer shall ensure LMCs are properly entered and
utilized in SFM/RSUP. All applicable codes listed in Figures 4-2 and 6-2 and any other LMCs currently in use must
be entered in the constants file with the proper definitions.
6-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Figure 6-1
Local Management Codes (LMC) Listing
LMC Definition
AD Authorized Dental Allowance List (ADAL)
AM Authorized Medical Allowance List (AMAL)
CA Camp gear
CB Chemical, Biological, Radiological & Nuclear (CBRN) defense items / equipment
CE Civil Engineering Support Equipment (CESE)
CQ "CQ" reqn status code - Items require direct procurement from Item Manager (IM)
CR Combat Rigid Raiding Craft / Combat Rubber Reconnaissance Craft (CRRC)
CW 34-Foot Coastal Warfare Boat
DD Deployment Detachment Package (DDP) / Pack-Up Kit (PUK)
GA Compressed Gasses
HM High Mobility Multipurpose Wheeled Vehicle (HMMWV) - High Mobility Military Vehicle (HMMV)
HZ Hazardous Material (HAZMAT)
LN Local Item Control Number (LICN) assigned for credit card / open purchase buys
MC Mine Resistant Anti-Personnel Vehicle (Cougar)
MR Mine Resistant Anti-Personnel Vehicle (MRAPS)
MT Medium Tactical Vehicle Replacement (MTVR)
NO Never-Out items
PG Personal Gear Issue (PGI)-type items with special management controls
RA Riverine Assault Boat (RAB)
RC Riverine Command Boat (RCB)
RI Rigid Hulled Inflatable Boat (RHIB) / Rigid Inflatable Boat (RIB)
RP Riverine Patrol Boat (RPB)
RR Reorder Restriction - bulk items - space restraints
SC Camouflage Utility Uniforms (CUU) & Special Clothing
SU Small-Unit Riverine Craft
U* Unsat Material - Defective Material Summary (DMS) *Note: see par. 4201 for assigning DMS LMCs
WP Weapons & Small Arms Parts
6113 Automatic Reorder Restriction Codes (ARRC) and Limit Flags. ARRCs and Limit Flags seriously
affect a command’s stock position and weapons system support. When ARRCs are assigned to SRFs/SITs (in the
ARRC Validation Table), stock deficiencies for these items will not appear in the SFM/RSUP stock reorder review.
a. Limit Flag Use: Limit Flags can be a valid tool to assist in SIM / DBI management, but its use will
freeze the high limit, regardless of demand. Use Limit Flags (and “no-drop indicators”) on all DLRs/FLRs, hazmat,
AT9 substitutes; use limit flags only on other items when required to prevent the HL/LL from adjusting during
demand processing or global level setting. Be prepared to provide a reason for utilizing a limit flag for each specific
NSN or part number (for Non-NSN items).
b. Use ARRCs only for:
(1) Large / bulky AT1 material while waiting for a response to an Allowance Change Request (ACR)
or Fleet COSAL Feedback Report (FCFBR). Enter the ACR/FCFBR serial number in one of the location blocks of
the SRF/SIT (e.g., ACR 07-001).
(2) AT1 material which has had stock replenishment requisitions canceled with “CG’, “CJ”,
“CK”,“CY”, or “CU” (discontinued without replacement), while waiting for a response to a COSAL feedback report
6-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
requesting an updated APL (new NSN, deleting the old NSN, or reversing the cancellation status). Enter the
COSAL feedback report JCN in one of the location blocks of the SRF/SIT (e.g., CFBR STK-9040-005).
(3) If ARRCs are used, use “RR” to signify “reorder restriction” for large / bulky AT1 material. For
AT1 material canceled as cited in paragraph (2) above, use the cancellation status code as the reorder restriction.
(4) Do not use ARRCs for NAVICP-M / NAVSEA items canceled with “RG” status. Receipt of “RG”
status is authority to delete the applicable SRF/SIT.
c. Monthly, the Supply Officer should review the ARRC and limit flag assignment to ensure only valid
ARRCs / limit flags remain in effect and corresponding ACRs and FCFBRs are still active. NSNs with ARRCs and
limit flags assigned should be reviewed in the Transaction Ledger to verify the validity of the ARRC in use. Misuse
of ARRCs and limit flags can result in storeroom shortages.
6114 Stowage. Storage practices are prescribed in reference (a), Chapter Four (4). NECC commands shall
maintain sufficient allowance list material and maintenance consumables on-hand to support deploying units /
detachments. Submit an ACR to delete or reduce allowances due to space constraints to COMNECC Code N43
through the Division/Group or Squadron Commander. Alternate stowage should be investigated before requesting
an allowance reduction. Proper planning is essential. In particular, all Supply Departments shall ensure:
a. All supply stowage locations are locked and the keys controlled as outlined in reference (a), par. 4504.
b. All parts located in two or more stowage locations are consolidated as much as practical.
c. Stowage locations are accurately recorded on SFM SRFs / RSUP SITs with any secondary locations.
d. Special stowage requirements are followed for Level I material prescribed in reference (b).
e. All parts and materials are adequately packed and stowed to prevent damage. Identification (e.g., NSN,
Part Nr, Nomenclature, etc.) must be permanently attached to all parts and materials. Whenever possible, bar-code
technology will be used.
f. SIM / DBI material requires close management attention and must be segregated into stowage
locations that facilitate frequent issue on demand. DLRs also require close attention and shall be segregated for
greater control and visibility.
g. Repair part and consumable stowage requirements will be taken into consideration for all proposed
Military Construction (MILCON) projects so necessary storage facilities may be provided.
h. Organizational issue materials will be maintained and recorded on the Custody Tracking System (CTS).
Ensure items are stowed in a secure, locked location, and only issued with an authorized request. Supply
departments will review the personnel records of members transferring to the command to verify what has already
been issued to the member. Issues will be made to satisfy additional requirements, or to replace unserviceable gear.
6115 Funding Priorities. COMNECC Commands are provided with sufficient OPTAR funds to maintain 100
percent range and depth of allowance parts and material. When Non-SIM / Non-DBI repair parts are used, they
shall be reordered immediately on a one-for-one replenishment basis (not to exceed the authorized allowance).
When SIM / DBI repair parts are used, they shall be reordered to the computed high limit when the low limit is
reached, or when required to meet deployment schedules.
6116 “Not in Stock” (NIS) Repair Parts. The Supply Department must determine reasons for NIS situations.
Possible causes for NIS include high recent usage, failure to reorder or follow-up on requisitions with bad status, etc.
The Supply Officer must be aware of unusually large number of NIS items and take corrective action to prevent
further degradation of Supply stock. If an equipment CASREP is the result of an item that is NIS, inform the Supply
Officer immediately.
6-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
6117 "Not Carried" (NC) Repair Parts
a. The effort to verify each NC transaction is important enough to warrant the attention of the Supply
Department's most experienced personnel. Upon receipt of an NC request, Supply personnel shall validate:
(1) The unit’s COSAL supports the equipment application for the requested item. For questionable
items or clarification, contact COMNECC, Code N43.
(2) The requested item is actually NC and cannot be filled by an onboard substitute.
(3) A substitute item or, in the case of a potential CASREP, a part available in a non-vital equipment
cannot meet the requirement.
b. Not carried items, other than repairables, shall be obtained as follows:
(1) Order items required to accomplish maintenance actions as DTO to the using department.
(2) Not carried (Non-DLR) items with two or more demands within six months qualify to be stocked,
and managed as SIM / DBI items.
(3) Not carried items with two or more demands within one year (but not qualifying for SIM / DBI)
and anticipated future demand can be stocked as a non-SIM / non-DBI item. Use AT5 (with TYCOM approval) for
stocking these items. The minimum replacement quantity is normally one but can be more at the discretion of the
Supply Officer.
6118 Request and Issue Control. All requests for stock material issues, DTO material procurement, and
chargeable services will be recorded using SFM/RSUP. When SFM/RSUP is not available (e.g., during
deployments), manual documents shall be prepared and retained until the request and issue can be processed in
SFM/RSUP. SFM/RSUP will produce an issue / request document (facsimile of a NAVSUP Form 1250-1) after the
request has been tech-edited and approved.
6119 Issue Procedures / Consumption Documents. Consumption documents (NAVSUP 1250-1) for stock
issues or DTO material will be approved according to reference (a), par. 6206, with the following additions:
a. Requests for material with a total cost of $5,000 or more must be signed by the requesting Department
Head. When the Department Head is away from the unit on leave or travel, their designated acting Department
Head shall sign the request.
b. Requests for material with a total cost of $10,000 or more must be signed by the Commanding Officer.
Since Expeditionary Force Commanders / Commanding Officers do a significant amount of travel, this may be
delegated to the CSO / XO, Comptroller, or Supply Officer. If delegated, the designated officer shall periodically
keep the Commanding Officer apprised of these high dollar value requests.
6120 Excessive Quantities. Supply personnel must investigate all requests for quantities of repair parts,
material, and consumables appearing excessive. Before issuing or requisitioning excessive quantities, the Logistics
Specialist should alert the Leading LS or Supply Officer. The Leading LS / Supply Officer should review the
request, referring to the actual quantities per application (QPA) installed in the equipment according to the APL, and
if warranted, alert the applicable Department Head. Departments / divisions shall not order repair parts or material
greater than the quantity per application. All quantities over QPA shall be canceled. Stockpiling or “bench spares”
is strictly prohibited. Stockpiling hinders accurate historical demand in the 3-M system.
6121 Issue Time Frames. Storeroom supervisors will monitor the SFM/RSUP Requirements Listing for
pending issues for expenditures that exceed Uniform Material Movement Issue Priority System (UMMIPS)
standards and determine why material has not been issued. The priorities assigned will be compared to
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COMNECCINST 4400.1B
19 May 11
nomenclature for appropriateness. Training will be held to prevent abuse of priorities. Issue Priority Group (IPG)
standards are as follows:
a. IPG-1 1 Hour
b. IPG-2 2 Hours
c. IPG-3 24 Hours
The issue will be processed immediately upon staging of the material in the designated central staging area for
delivery to a specific destination. This procedure ensures that the stock record quantity and the actual location
quantity are the same and UMMIPS issue processing standards are met. UMMIPS standards are set for storeroom
issue times, not for customer pick-up time.
6122 Issues to Other Units/OSO Transfers. When transferring parts to other commands or units, the
transferring command unit shall replenish its own stock. The receiving unit shall report consumption of the material
in SFM/RSUP; the transferring command will not. Accomplish transfers per reference (a), Chapter Five (5). OSO
material transfers shall not be used as demand data in computing SIM / DBI usage levels.
6123 Demand Effectiveness Goals
a. Per reference (a), par. 6236, the following demand effectiveness goals apply to all NECC commands:
Category _ _Goal_
Net Effectiveness > 85%
Gross Effectiveness > 65%
b. COMNECC Supply Departments should not blindly work toward these as goals but rather use the
effectiveness figures in two ways. The effectiveness figures should be monitored for excessive fluctuation. This
can be accomplished by comparing the current and last three months (using SFM and RSUP effectiveness reports)
against each other and each month against the four-month and twelve-month tables. Finally, the four and twelve
month tables should be compared against each other. Supply Officers should watch for unexplained variances
month by month and for improving or decreasing trends over time. A run chart is an easy way to accomplish this.
c. The effectiveness results should also be compared against the standards listed above to evaluate
inventory strategy. If the figures vary significantly from the standard, Supply Officers should be able to explain the
variance based on local inventory management procedures. Some possible explanations for variance from the
standards could be:
(1) Use of the purchase card for a “just-in-time” strategy using local vendors.
(2) Excessive open purchase/part number ordering not accounted for in effectiveness procedures.
(3) The process used for posting issues.
(4) Use of local stock numbers (LICNs) for part numbered items.
(5) Local rotatable pool procedures.
(6) Other conditions as discovered.
d. The overall goal for NECC Supply Departments is to have an inventory management strategy with
effectiveness figures as a monitoring metric that results in the right item in the right place at the right time. Supply
Officers shall ensure that all inventories are included in the effectiveness figures including those in supply spaces as
well as other departmental spaces.
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COMNECCINST 4400.1B
19 May 11
6124 Deployment Detachment Package (DDP) / Pack-Up Kit (PUK)
a. Before deployment (120 days) of NECC boats, crafts, units, or detachments, the parent command will
conduct an intensive inventory of repairs parts, material, and consumable items peculiar to the unit or detachment.
All Supply support deficiencies must be ordered promptly to ensure that DDPs / PUKs are 100 percent on-hand.
Each DDP / PUK shall be supported and funded by the parent command. These DDPs / PUKs shall be locked at all
times and staged in a secure area.
b. The Supply Officer or designated representative is responsible for the security, management, and
maintenance of these DDPs / PUKs. During deployment, the detachment’s leading supply person shall assume
responsibility. The parent command shall bear the cost of replenishing the items. To obtain repair parts in support
of the deployed units, the detachment leading supply personnel shall:
(1) Issue parts carried from the DDP / PUK furnished by the parent command.
(2) If urgent material is NC/NIS, screen other commands or units in company and if practicable place
on fleet-wide or local MATCONOFF screen.
(3) Check the DDP / PUK and storerooms of other embarked units [e.g., Landing Craft, Utility
(LCUs), Marine Amphibious Readiness Group, etc.].
(4) Contact / stock check local supply source [e.g., FISC, Navy Shipyard, ILO, Supply Ship, nearby
Surface ships, Regional Maintenance Center (RMC), etc.].
(5) Contact the parent command by any means of communication [e.g., message, WEBSALTS /
WINSALTS, International Maritime Satellite (INMARSAT), email, cellular phone, telephone, etc.] if above actions
failed. Request the parent command provide the required parts as soon as possible.
6125 Inventory & Location Audit Schedules. Annual schedules for required physical inventories shall be
established by fiscal year in a “Supply Department Notice.” Accurate inventory records are essential in maintaining
accountability and integrity of assets held under the Supply Officer’s cognizance. In order to maintain inventory
accuracy of the SFM/RSUP database, inventory and location audit schedules and their frequency shall be conducted
as follows (these are the minimum requirements):
a. Sampling Requirements. Documentation substantiating location and inventory audit results, and
associated research and adjustments, shall be maintained for 18 months. Physical inventory and location audits shall
consist of a ten percent (10%) random sample by storeroom or storage area at least every four months. The ten
percent sample shall not be less than 25 line items per storeroom. All SIM/DBI items shall be inventoried semi-
annually. Spot inventories of MREs/UGRs shall be performed quarterly and full inventories conducted annually and
upon relief of the Supply Officer. The Supply Officer shall conduct quarterly spot inventories of PGI for inventory
validity and full inventories upon relief of the Supply Officer.
b. Location Validity. This is critical to an inventory and therefore when scheduling inventories, the
scheduled location audit sample shall be accomplished the month prior to the scheduled inventory for the respective
storeroom. This scheduling procedure will help identify misplaced material prior to an inventory.
6126 Physical Inventory Procedures. The inventory procedures in Chapter Six (6) of reference (a) are
mandatory. Reference (a), par. 6061 states the minimum acceptable inventory accuracy rate is 95 percent for
physical counts. With proper management procedures in place, 95 percent for storeroom parts and material (and 100
percent for DLR and Rotatable Pool Inventories) is a realistic goal. Command / unit storerooms shall be inventoried
per reference (a), par. 6062-6064. DDPs / PUKs shall be inventoried at least one month before deployment and
immediately upon return from deployment. The recommended preparation for inventory is as follows:
a. Post all unposted receipts and expenditure documents.
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b. All items shall be properly marked, labeled, tagged, or clearly identified.
c. Cartons and other containers shall be stowed with labels or other identifying information visible.
d. Uniformly sized packages of identical units should be stacked in rows and tiers to expedite counting
(e.g., boxes of screws, nuts, bolts, padlocks, etc.).
e. Containers with broken seals and full counts of originally packaged quantities are resealed.
f. Items will be consolidated in a single location; avoid multiple locations, if possible.
g. Ensure inventory aids are available (e.g., pencils, pens, masking tape, staples, zip lock bags, marker,
etc.).
h. If additional manpower is required, particularly in preparing for deployments, the Supply Officer will
utilize the Supply Petty Officers with the permission of the Commanding Officer.
i. For RSUP activities, all required inventories shall be accomplished using the Integrated Barcode
System (IBS) (see par. 6133).
Inventory validity will be evaluated during the Supply Management Certification (SMC). If validity is determined
to be below 90 percent, an overall grade of unsatisfactory will be assigned to the inventory management / inventory
control section of the Supply Management Certification (SMC) and re-certification will be required until the
situation is corrected.
6127 Inventory Records, Reports, and Files
a. Proper maintenance of the inventory records, reports, and files is essential to efficient and effective
inventory management. Reference (a), Chapter Six (6), contains detailed instructions regarding the use of these files.
b. Stock Record Cards / Files / Stock Item Tables. SFM Stock Record Files (SRFs) / RSUP Stock Item
Tables (SITs) shall be maintained for all Allowance Type Code One (AT1) (COSAL item), AT4 (demand-based
non-COSAL item), AT5 (TYCOM-authorized non-COSAL item), and AT9 (suitable substitute) stock parts and
material at all sites.
6128 Supply Department Storeroom Spaces. Supply Department spaces shall not be converted to another use
without Division/Group or Squadron approval.
6129 Parts Located / Stowed In Other Departmental Spaces. If repair parts or materials are in departmental
spaces other than Supply Department, the following procedures apply: once a month a representative from the
Supply Department will conduct a spot inventory and location survey on at least ten (10) percent of the stock
material. This inventory will be conducted in the presence of the Supply Petty Officer. Differences shall be
reported monthly to the Supply Officer and applicable Department Head and a copy of the results shall be
maintained in the Supply Office for the previous 18 months. If the inventory results are less than 95 percent valid,
then an additional 10 percent will be spot-checked. If the results are still less than 95 percent, the Department Head
will be notified and a wall-to-wall inventory shall be immediately scheduled.
6130 Wall-to-Wall Inventory. This inventory requires a physical count of all stock material within a
deployment package, a specific storeroom or storage area, or a specific warehouse. A wall-to-wall inventory of a
specific commodity, storeroom, storage area, or warehouse is taken when a random sampling inventory of the
particular specific commodity, storeroom, storage area, or warehouse fails to meet the inventory accuracy rate of 95
percent; when directed by the Division/Group, Squadron, or ESU, incident to an SMC; or when the Commanding
Officer believes serious inventory problems exist. DDPs / PUKs shall be inventoried 100 percent before and after
each deployment. A wall-to-wall inventory of (ready for issue) PGI shall be accomplished annually and reported to
the applicable (Echelon IV) Group and TYCOM in November (see par. 1310 for details).
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6131 Loss / Gain by Inventory (LBI / GBI). The procedures of reference (a), par. 6069-6070 and 6752-6753,
regarding LBIs and GBIs shall be followed. These procedures will ensure management attention is devoted to
inventory control and enable commands to document consumption of various types of material gains and losses.
6132 Shelf-life Materials. Shelf-life materials should be centrally located within one storage area to facilitate
periodic inventories. Issue of shelf-life material should be closely monitored to ensure material with the earliest
expiration dates are issued first; this usually equates to the first-in, first-out method of inventory management.
6133 Integrated Barcode System (IBS)
a. The IBS is a windows-based application that interfaces barcode scanners and RSUP for automating
data collection from receipt documents, bar-coded material, and storeroom or warehouse location labels. Effective
utilization of IBS increases productivity and reduces data errors; improves receipt processing; expedites receipt
acknowledgements (i.e., document identifier "DRA") into the supply system; and boosts location-audit and
inventory validity.
b. Supply personnel at activities with RSUP shall use IBS for materiel relocations, receipt in process
(RIP), stowage processing, inventories, and location audits. The IBS application provides several methods and
allows parameters to be selected for conducting location audits and inventory samples. IBS options and information
can be found in the Space and Naval Warfare Systems Center (SPAWARSYSCEN) IBS Operations Manual (contact
NECC N412 for the manual if not available onboard).
c. IBS Program Management. The Supply Officer shall appoint an IBS Coordinator to manage the IBS
program. The following describes the IBS Coordinator's responsibilities:
(1) Establish an IBS configuration plan for the Supply Department;
(2) Manage the primary IBS workstation;
(3) Maintain accountability of the IBS scanners and barcode label printers;
(4) Ensure IBS scanners are in proper working order; coordinate technical assistance, repair, and
replacement issues with NECC N412;
(5) Coordinate upgrading IBS software, when available, on all computers with the IBS program;
(6) Daily, process scanned data received for input into RSUP;
(7) Ensure IBS training is routinely conducted;
(8) Review, annotate recommended actions, and distribute IBS management reports to storeroom /
warehouse personnel to correct discrepancies.
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COMNECCINST 4400.1B
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CHAPTER 7
FINANCIAL MANAGEMENT
References: (a) DoD Financial Management Regulation, Volumes 1-14

(b) NAVSUP P-485 - Supply Procedures Afloat
(c) SECNAVINST 3590.4 (Series) - Award of Trophies and Similar Devices in Recognition of
Accomplishments
(d) SECNAVINST 2305.11 (Series) - Use of Department of Defense (DoD) Telephones
(e) OPNAVINST 1750.1 (Series) - Navy Family Ombudsman Program
(f) BUPERSINST 1710.11 (Series) - Operation of Morale, Welfare and Recreation (MWR)
Programs
(g) NAVSUPINST 4200.85 (Series) - Department of the Navy (DoN) Simplified Acquisition
Procedures
(h) DODINST 5500.7-R - Joint Ethics Regulation (JER)
(i) DoD Directive 7250.13 (Series) - Official Representation Funds (ORF)
(j) SECNAVINST 7042.7 (Series) - Guidelines for Use of Official Representation Funds (ORF)
(k) SECNAVINST 7042.13 (Series) - Guidelines for Use of Latin American Cooperation Funds
Under the Operation and Maintenance, Navy, Appropriation
(l) COMUSFLTFORCOMINST 7042.1 (Series) - Official Representation Funds (ORF)
(m) NAVSUPINST 4200.99 (Series) - Department of the Navy (DoN) Policies and Procedures for
the Operation and Management of the Government-Wide Commercial Purchase Card Program
(GCPC)
(n) MILPERSMAN 1800-010 - General Guidelines for Conducting Ceremony for Retirement or
Transfer to the Fleet Reserve
(o) DoD Joint Federal Travel Regulations (JFTR) / Joint Travel Regulations (JTR)
(p) COMNECCINST 1320.1 (Series) - Force Travel Policy
7000 Introduction. COMNECC is tasked with maintaining trained, combat ready NECC units. Reference (a)
requires prudent financial management at all levels. NECC units are expected to develop sound financial
management plans and procedures that conform to the policies established by reference (a). Scheduled operational
commitments and unit readiness shall be the top priority for funding considerations. The intent is to ensure all funds
are obligated by year-end. However, this does not imply an authorization to waste available funds just to meet a
zero target goal. All funds in excess of requirements must be returned by the units to their Supply Officer/Financial
Manager in sufficient time for them to use those funds to meet other command priorities or return the funds to the
NECC Comptroller for reprogramming. Administrative or "Dummy" obligations to obligate all funds are not
authorized. When requirements are expected to exceed available funds the chain of command must be notified
immediately. The NECC Comptroller may establish financial controls augmenting the procedures discussed in this
instruction to comply with Navy financial regulations. Assigned ISICs may also provide additional guidance and/or
requirements in addition to those outlined in this chapter.
7100 Sources of Funds. The U.S. Fleet Forces / Pacific Fleet Commanders sub-allocate funds as Operations and
Maintenance, Navy (O&MN) and Operations and Maintenance, Navy Reserve (O&MNR) funds to COMNECC and
1NCDPAC. Annual planning figures are established and funds are normally granted on a fiscal year basis (based
upon submitted phasing plan) with obligation ceilings established for each quarter. NECC issues funding to
Division/Group and Squadron Commanders as Operating Target (OPTAR) Holders. Division/Group and Squadron
Commanders allocate these funds to their ESUs and subordinate units (Echelon V) also as an OPTAR.
Reimbursable funds will only be accepted by COMNECC (Echelon III level) (see par. 7214 for further details).
COMNECC will then issue reimbursable OPTARs to the appropriate performing activity.
7101 31 U.S. Code 1301 and 31 U.S. Code 1517 Responsibilities
a. Statutory limitations are those fiscal restraints on the obligation and expenditure of appropriated funds
imposed by law. The two major statutory limitations are 31 U.S. Code 1301 and 31 U.S. Code 1517 (Anti-
Deficiency Act).
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b. 31 U.S. Code 1301, limits the expenditure of funds for the purpose for which they were appropriated.
NECC subordinates generally receive O&MN and O&MNR appropriations for day-to-day operating requirements.
Typically a 1301 violation occurs when equipment (other than supply system materials/equipment) or “systems”
(ADP / IT, telephone, etc.) costing $250,000.00 or more are purchased incorrectly with O&MN funds. Under this
circumstance a 31 U.S. Code 1301 violation has occurred; however no criminal penalties can be levied. Any
discovered misapplication of appropriated funds, however, must be immediately corrected. When the correcting
entry is recorded in the official accounting records, charges will be transferred to the applicable current or expired
appropriation. Note: If no appropriated funds were granted or insufficient funds are available, a 31 U.S. Code 1517
violation will occur and the reporting requirements of reference (a), Volume 14 must be followed. In basic terms,
O&MN (ACTIVE OPTAR FUNDS) cannot be used to purchase requirements that fall within the following
appropriations: O&MNR, OPN, WPN, MPN, or SIC. (Likewise, these appropriations cannot be used to fund
O&MN requirements.)
c. 31 U.S. Code 1517, prohibits any act which will result in an obligation or expenditure in excess of the
funds allocated on an expense limitation or budget activity (for O&MN funding) or allotment (for OPN funding).
OPTAR holders cannot individually incur a 1517 violation. However, they can be cited as a “culpable” party if their
actions cause the TYCOM to incur a 1517 violation. When it is determined that an apparent or actual 1517 violation
exists, it must then be reported to CNO via the chain of command following the guidelines contained in reference (a),
Volume 14. Even an inadvertent occurrence of a 1517 violation will result in administrative discipline and/or
criminal prosecution, dependent upon the severity of the violation. Administrative discipline for civilians includes
written admonishment or reprimand, grade reduction, suspension, or removal from office. Military members are
subject to action under Uniform Code of Military Justice (Article 92). Criminal penalties for both military and
civilian members include fines up to $5,000 and/or two years in prison. The individuals responsible for the violation
must be identified in the formal investigation report. In addition, appropriate disciplinary actions must be levied
upon the culpable parties.
7102 Continuing Resolution Authority (CRA). Provisions of the Congressional Budget and Impoundment
Control Act of 1974 require the Congress to pass the annual DoD Appropriation Act by 1 October. In the event the
Act has not been passed by this time, Congress provides funding authority through a CRA. The intent of the CRA is
to provide funds to maintain operations at a reduced rate necessary for the orderly continuation of activities until
regular appropriations are passed. Some restrictions usually apply - specific rates of obligations are prescribed by
the Secretary of Defense; funding is only for satisfying mission essential requirements; new starts against the
appropriation are not allowed; and certain programs of Congressional interest are restricted or prohibited. NECC
will provide guidelines specific to each CRA as appropriate.
7103 COMNECC (Echelon III) Responsibilities
a. Establish policies and procedures that facilitate proper, legal, obligations and expenditures of funds as
well as accurate and timely liquidation of all documents issued within the NECC enterprise.
b. Monitor management of funds within the NECC enterprise to ensure compliance with Navy financial
policies.
c. Ensure funds are obligated against the correct programs established by U. S. Fleet Forces Command
(USFF).
d. Evaluate requirements and distribute funds based upon the controls received for current year execution
based upon previously submitted phasing plans.
e. Conduct resource reviews to identify funding requirements in excess of planned program amounts,
funds available for recapture, and funding required for emergent requirements and shortfalls. Develop or coordinate
justification to support requests to USFF for additional funding when required.
f. The Commander and NECC Comptroller have personal responsibility for Anti-Deficiency Act (31
USC 1517) violations incurred by the command or the Echelon IV subordinates as culpable parties in the violation.
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7104 Division/Group (Echelon IV) Responsibilities. Division/Group and Squadron Supply Officers and
Financial Managers implement and monitor NECC financial management policy within their respective chains of
command as follows:
a. Submit Program Objective Memorandum (POM) and budget justifications based upon phasing sent
from units and controls issued for each program established by NECC.
b. Ensure budget execution data is recorded accurately in accordance with NECC formats and Navy
accounting regulations.
c. Issue and withdraw funding from OPTARs as required to ensure highest command priorities are
supported.
d. Issue financial instructions and guidance to their Echelon V Commands.
e. Effectively communicate NECC financial policies to the Commander / Commanding Officer,

Department Heads, and Echelon V OPTAR holders.
f. Along with the Echelon IV Commanders / Commanding Officers, Supply Officers have personal
responsibility for Anti-Deficiency Act violations incurred by their command or their Echelon V subordinates as
culpable parties in the violation.
g. Supply Officers / Financial Managers are expected to be fully cognizant of reference (a) to ensure
proper management of funds granted for support of their units and staff, and have current copies of these volumes
available for all individuals subject to its provisions. Supply Officers/Financial Managers must also be cognizant of
and maintain a current copy of the Navy Financial Policy Manual, NAVSO P-1000, which provides additional Navy
specific guidance on the provisions of reference (b).
h. Understand subordinate commands and units requirements and ensure consistent application of
published policy and procedures for financial management. Additionally, they will take action as necessary to keep
NECC fully informed about subordinate commands and unit’s readiness as affected by funding policies and grants.
i. Submit requirements shortfalls using the criteria established and mandated by USFF.
j. Return excess funds in sufficient time for reprogramming by the NECC Comptroller.
k. Compile and consolidate responses to NECC Comptroller data calls within prescribed periods (e.g.,
End of Month Reports, Annual Budget, Mid-year Review Unfunded Requirements, End of Year Unfunded
Requirements, etc.).
7105 Commanding Officer (Echelon V) Responsibilities
a. The Commanding Officer is responsible for the proper use of funds allocated to his or her command or
unit. Proper use of funds requires that obligations and expenditures be consistent with the objective of maximizing
readiness. Proper use of funds demands adherence to financial policies and procedures established by the NECC
chain of command.
b. The funding authorization for a command is rarely sufficient to finance all requirements. To maintain
the command’s mission capability, the following priorities for allocating available funds are set and must be adhered
to in the budget process. In carrying out responsibilities for sound financial management, the Commanding Officer
will:
(1) Establish and execute a sound annual financial management plan for mission accomplishment at
the most economical cost.
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(2) Prevent over-obligations of assigned funds for the current and two prior fiscal year OPTARs.
(3) Promptly report to TYCOM or ISIC Commanders, circumstances indicating significant funding
deficiencies affecting operational readiness.
(4) Preclude wasteful spending by adhering to NECC and ISIC established policies for obligation and
expenditure of funds. Carefully review internal budget reports to ensure spending is in support of the mission and
consistent with the financial plan.
(5) Prevent improper use of funds (31 U.S. Code 1301) [i.e., using Operations & Maintenance, Navy
(O&MN) appropriation OPTAR to purchase Other Procurement, Navy appropriation (OPN) non-NSN investment
material with a unit or system cost greater than $250,000.00], Operations & Maintenance, Navy Reserve (O&MNR),
Weapons Procurement, Navy (WPN), Military Personnel, Navy (MPN), or Reserve Personnel, Navy (RPN)
appropriations. Refer questionable items to the Echelon III comptroller via the chain of command for a ruling.
(6) Review and identify significant material deficiencies and unfunded requirements throughout the
command or unit, maintaining a prioritized list of unfunded requirements. Units should report deficiencies or
unfunded requirements to the NECC chain of command on a continuing basis.
(7) Personally review and release the monthly Budget/OPTAR Report (BOR) message or certify the
NAVCOMPT Form 2157 ensuring financial accuracy. The BOR message is the preferred method.
(8) Commanding Officer’s shall personally approve by signing or initialing obligation documents for
supplies or equipment that are more than $100,000.00. An email from the Commanding Officer to the Supply
Officer indicating approval of obligation documents is acceptable in place of initials or signature on hard copy
obligation documents. These obligation documents (and associated emails, if applicable) must be filed with
financial records and be available for future reviews and audits.
(9) Consolidate custody and management of repair parts and consumable inventories under the Supply
Officer to the maximum extent practical.
(10) Return excess funds prior to the end of the fiscal year in sufficient time for the Echelon III
command to use the funding to support other requirements.
(11) Find innovative ways to reduce spending by determining cost drivers, initiating process
improvements, and adopting best business practices.
7106 Supply Officer Responsibilities. The Supply Officer is responsible to the Commanding Officer for the
proper performance and administration of the Supply Department and is directly accountable for OPTAR funds
received, financial processing, and external reporting, but may delegate the responsibilities to subordinates. The
Supply Officer must have a thorough understanding of NECC’s and his or her ISIC's financial management policies;
effectively communicate that policy to the Commanding Officer and Department Heads; and work closely with the
NECC Comptroller to effectively execute the budget plan. Supply Officers shall personally approve by signing or
initialing obligation documents for supplies or equipment that are more than $10,000.00. A digitally signed email
from the Supply Officer to the requisitioner indicating approval of obligation documents is acceptable in place of
initials or signature on hard copy obligation documents. These obligation documents and associated emails, if
applicable, shall be filed with financial records and be available for future reviews and audits.
7200 Annual Budget / Annual Financial Management Plan (AFMP)
a. A well-designed financial plan is essential for effective management of a command’s OPTAR. The
annual budget grants from NECC are intended to support the operational mission of each command or unit and its
material readiness. Each division/group, squadron, battalion, command, unit, detachment, and staff provided an
OPTAR shall develop an AFMP based upon NECC, Division/Group, ESU, Battalion, and ISIC assigned funding.
Prior to the beginning of the upcoming fiscal year, Supply Officers shall initiate a budget call to all Department
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Heads for input to the AFMP. Department Heads should include routine replacement items in the budget call to
avoid unprogrammed, emergency requests that, if funded, could require canceling budgeted requirements.
b. Participation of the Commanding Officer, Executive Officer, and all Department Heads in developing,
properly executing, periodically reviewing, and adhering to the budget plan is essential. The Commanding Officer
must be aware of funding requirements and limitations, and must decide which requirements to fund. During the
execution year of the budget, command personnel must be cognizant to changes in mission or material requirements
that adversely affect the funded budget and communicate those concerns via the chain of command.
c. Appendix D provides guidance for developing an AFMP. Maintain detailed documentation and
justification to support the AFMP and retain records for a minimum of three years. AFMPs will be reviewed during
Supply Management Assist (SMA) visits and Supply Management Certifications (SMCs).
d. Funding of operational deployments and missions as well as training exercises must be at the forefront
of funding priorities (see par. 7211). It is through NECC’s operational support of warfare commander requirements
and participation in joint and multi-national training exercises that NECC most clearly demonstrates its relevancy
and ability to support full spectrum operations in the expeditionary environment. Command leadership must
carefully evaluate the annual employment schedule to ensure costs required to support passenger and equipment
movement, contract services, pre- and post-deployment related maintenance requirements and consumable support
is accurately forecasted for planned operational and training missions.
e. As a result of annual data calls (see par. 7217), NECC will provide the format and guidance for
developing AFMPs. Divisions/Groups and Squadrons shall consolidate subordinate commands' AFMPs and submit
to NECC by 30 April each year, or as advertised by COMNECC N41. Along with the AFMP, include a Word
document providing a detailed explanation citing quantities and examples for each amount annotated on the AFMP.
f. During Mid-year Review, NECC may require revised AFMPs. NECC will provide directions in
sufficient time for revising the original plan in order to meet required deadlines.
7201 Departmental Budgets
a. The Departmental Budgets are the base for the AFMP. Identifying and estimating future requirements
for the budget should be based on historical demand and factual data to the maximum extent possible. The
upcoming fiscal year’s training cycle and operating schedules must also be considered when forecasting
requirements.
b. Requirements will vary with each department but should be predictable and based on historical
demand. By considering all possible areas, a reasonably accurate list of requirements can be developed for which
funds must be budgeted. Consider the following examples: damage control and safety items; boat support (other
than repair parts); deck requirements (paint, line, cleaning gear, logbooks, etc.); portable power and hand tools;
construction materials; forms and publications; office supplies; PMS requirements (other than repair parts); rags;
machine shop stock; abrasives; food service items; departmental unique items; and shipping. If a department
provides an item or items to other departments (e.g., paint, cleaning gear, etc.), include the annual costs for the
issuing department in the plan and allocate funds to cover those costs.
c. Phased Replacement Program. All AFMPs will include a phased replacement program. Various items
within a command have limited service life and require frequent (one to three years) replacement. Generally, these
items are in constant use and have predictable wear, destruction, or loss patterns. Random replacement often leads
to inefficient expenditure of funds, unexpected material shortages, and lack of financial control. Establishing a
Phased Replacement Program improves availability and financial control of consumables. Examples of phased
replacement items include damage control equipment, mooring lines, fenders, life jackets, foul weather gear,
personal gear issue (PGI), organizational and special clothing, labor saving tools and equipment (e.g., sanders,
grinders, and buffers), and furniture/furnishings. The financial impact on a command's OPTAR should be the
governing factor in deciding whether this type of control is warranted on specific items. When preparing annual
budget plans, establish a "Phased Replacement" category as a line item in the AFMP for commodities used by more
than one department (e.g., life jackets, PGI / organizational clothing, etc.). Department Heads should use the
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"Phased Replacement Item Work Sheet" (Appendix E) to establish and document phased replacement requirements.
To ensure consideration during the AFMP development process, copies of the Departmental Phased Replacement
forms should be provided along with the replies to the annual departmental budget call. The Supply Officer retains
copies of Phased Replacement forms and makes them available for review during Supply Management
Certifications (SMC).
d. Departmental Budget Report. Departmental budgets are mandatory. Department Heads must have full
knowledge of their departmental budgets to ensure sufficient control and proper obligation of scarce funds.
Unforeseen expenditures will occasionally prevent a department from operating within its assigned budget.
Immediately address these issues via the chain of command. Do not maintain a contingency or fund reserve within
departmental budgets or in any budget plan below the Echelon IV level. Supply Officers should strictly enforce
approved departmental grants by monitoring obligations to ensure obligations do not exceed grants. If it is
necessary for a department to exceed the approved grant amount, immediately adjust any affected departmental
budgets so that no department shows a negative balance. Commands and units should use SFM/RSUP to manage
the departmental budget.
7202 Operating Targets (OPTARs). TYCOMs issue Operating Targets (OPTARs) from Operations &
Maintenance, Navy (O&MN) and Operations & Maintenance, Navy Reserve (O&MNR) funds granted by Fleet
Commanders. Echelon IV Commanders issue OPTAR funds to subordinate commands based on Program
Objectives Memorandum (POM) and Budget plans, historical requirements, obligation data, operational schedules,
and available funding. Funds may be augmented or withdrawn at any time based on obligation performance,
unforeseen requirements, or changes to funding levels imposed by higher authority. Allotted OPTAR funds are
considered sufficient to support most tasks the command can accomplish or requires funding, including
organizational (“O”) level equipment maintenance, consumables, purchased services, and equipment rentals.
Establishment of an OPTAR is authorization for the recipient to place obligations against TYCOM funds up to the
amount of the OPTAR grant. Do not exceed assigned limits without approval of the TYCOM or ISIC.
a. Once an OPTAR is issued, review all previous amendments to ensure all OPTARs were received.
There should be no beaks in numbered OPTARS. (Basic, Amendment 1, Amendment 2, etc.)
b. Immediately update the grant amount in SFM/RSUP and DTS, as applicable.
c. Maintain a file of all OPTAR grants received.
d. Review last OPTAR received at closeout to ensure the most up to date grant has been entered in
SFM/RSUP/DTS.
e. Verify that the end of month reports equals the latest OPTAR grant.
7203 Over-obligation of Funds
a. Commanding Officers are responsible for ensuring total obligations do not exceed total funds granted
in any month without prior TYCOM approval. The only exception to this policy is during C3/C4 CASREP
situations, the Commanding Officer may exceed the OPTAR if necessary to prevent the curtailment of a mission or
other operational commitment. The NECC Comptroller must be notified within 24 hours via digitally signed email.
b. For C3/C4 CASREP material requirements occurring in the first, second, or third quarters when the
current balance of funds is insufficient to meet that specific need during a mission, commands may record an
automatic advance against a subsequent quarter’s funds. In the last quarter of the fiscal year, commands must work
with their ISIC (info NECC) to cover excess within assigned grant.
Note: The amount of the automatic advance must specifically relate to individual CASREP material requirements.
Automatic advances or augments for urgent or routine maintenance actions, services, or consumables is not
authorized. Contact NECC or ISIC for guidance.
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c. Immediately following an unavoidable over-obligation for other than C3/C4 CASREPs during a
mission, submit an advance or augment request message, as applicable, to the ISIC, info TYCOM, per par. 7208.
d. Immediately report to NECC and ISIC by digitally signed email any over-obligations and automatic
advances taken if applicable. Include the following information:
(1) Amount of over-obligation (also submit updates when amount changes by $500.00 or more) and
the balance of OPTAR funds available when the over-obligation occurred;
(2) System/Equipment affected, date-time-group(s) of the initial CASREP and subsequent updates (if
applicable), NSN [or part number and details of item(s) if no NSN(s) assigned], nomenclature, quantity, unit cost,
and extended cost;
(3) Cause for exceeding allotted OPTAR and plan for corrective action to prevent recurrence;
(4) Description of actions taken to reduce the over-obligation situation.
e. If an over-obligation of OPTAR funds results from posting an erroneous charge from a SFOEDL, the
command shall submit a digitally signed email to NECC requesting concurrence to over-obligate if the erroneous
SFOEDL charge(s) significantly impacts funding levels.
f. Over obligation of funds may violate the Anti-Deficiency Act (31 USC § 1341) and lead to
criminal penalties for both military and civilian personnel responsible for the over obligation. Penalties
include fines up to $5,000.00 and/or two years in prison.
7204 Prior Year Solvency. OPTAR holders will continue to maintain OPTAR files for the current and two
prior fiscal years. Prior year OPTARs will be maintained the same as current year with the following exceptions:
a. No new obligations will be incurred, except adjustments (increases or decreases for price variances).
b. Submit TLs when there are transactions to report. (e.g., UOL processing or requisitions cancellations)
c. Verify and post all SFOEDLs/MFOEDLs upon receipt.
d. Submit BORs / OSRs monthly for all prior year OPTARs unless there are no changes to funds
authorized, obligations, OPTAR balances, or differences.
e. Aggressive MOV/UOL action and accurate SFOEDL challenges are critical to maintaining solvency.
7205 Administrative Cancellations. Cancellations are valid when items ordered have not been received and are
no longer required and the last holding supply activity provides confirmed cancellation status. OPTAR holders shall
not administratively cancel (AD-CANC) valid obligations to eliminate an over-obligated situation. Artificially
lowering the obligation balance is not an acceptable method for “getting out of the red”. The former practice of
administratively canceling unfilled orders on the SFOEDL based on elapsed time after actually receiving material is
no longer authorized at the OPTAR holder level. However, AD-CANC is authorized when there is positive
evidence that no financial charges will be forthcoming. Positive evidence includes: 1) a requisition is erroneously
billed on the SFOEDL due to transposed document numbers and the original document number has not been
charged; 2) a requisition was filled via OSO transfer from an activity within the same TYCOM and not supplying
material under the Navy Working Capital Fund.
7206 Obligation Rate Goals. NECC established fiscal year total obligation rate goals for Divisions/Groups and
commands of 100 percent by the end of each month based on the “Annual Financial Management Phase Plan.”
Echelon IV and V commands are required to meet these goals to the greatest extent possible. Within the framework
of quarterly funding (or monthly funding when specified by TYCOM due to tighter controls of limited funding), 100
percent of each quarterly/monthly grant must be obligated by the last close out of the quarter/month. In this context,
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the term “obligation” means funds have been submitted via the weekly financial Transmittal Letter (TL) and are on
the finance center’s official records. Administrative or "dummy" obligations to hold funds are not authorized.
Additionally, all activities must post and process SFOEDL charges and credits within ten days following receipt of
the listing. Obligation of 100 percent of the grant does not mean wasteful spending is authorized to meet the target
goal. A well-developed AFMP and phasing plan will ensure all quarterly grants are obligated by the last day of the
quarter. Advise the Division/Group, Squadron, and the TYCOM Comptroller when a deployment schedule
necessitates developing or altering a budget plan that differs from the set percentage goals. When unobligated funds
are expected at the end of any quarter/month, inform the Division/Group, Squadron, or ESU Supply Officer and
Financial Manager in sufficient time for them to redirect those funds to meet other commands’ priorities or return
the funds to NECC for reprogramming. When insufficient funds for requirements are anticipated, immediately
notify the chain of command. Under obligation of funds may give the appearance of being over-funded, and
therefore result in a reduction of funds in the next funding cycle.
7207 Phasing Plans. A monthly FY phasing plan will be requested and will include the reporting format
required by higher authority. A well-developed phasing plan will ensure operational requirements and deployments
schedules are fully funded and executed. In addition, the phasing plan must meet the required obligations rates
outlined in par. 7206 above.
7208 Requests for Additional Funds / Advances (Loans) / Augmentations (Augments)
a. Requests for additional funds shall be submitted only for unusual or emergent requirements that are
beyond the command’s control and cannot be supported from within the assigned OPTAR or reprogramming by the
applicable ISIC. Unforeseen circumstances may require an adjustment in quarterly allocations. Deployments may
move up or be delayed which may require an adjustment to the budget plan. There may be an equipment failure
with high dollar value parts. Delays or slowdowns in requirements should be identified to the chain of command so
adjustments can be made to meet TYCOM obligation rate goals. ISICs may grant an augmentation or advance of
OPTAR funds if available. Quite often, the Division/Group Supply Officer or Financial Manager must coordinate
adjustments with the NECC Comptroller to find sufficient quarterly authority to meet the requirement. Last minute
requests for funds may be unsuccessful if sufficient time is not available to work the issue.
b. Advances (Loans). An advance is a loan against the command’s subsequent quarterly OPTAR grant.
With an advance, the command’s OPTAR funds are not increased for the fiscal year. During the first three quarters
of the fiscal year, an advance may be granted, with a corresponding reduction of funds in a later quarter; previous
advances in the fiscal year do not provide justification for an augmentation request in subsequent quarters.
Advances are granted for specific purposes and must be obligated for those purposes only.
c. Augmentations (Augments). An augmentation (in response to an augment request) is an increase or

additional grant to the funds previously provided by the Division/Group, Squadron, or ESU. The increase is a net
gain and will not be deducted from future funds; an augmentation is normally only provided in the last quarter of the
fiscal year. OPTAR augmentations will not be granted to cover loss of material such as DLR carcass charges, tools,
foul weather gear, etc., resulting from negligence or failure to exercise judicious accountability and orderly
replacement.
d. Before submitting an augment or advance request, OPTAR holders will accomplish a complete
Material Obligation Validation (MOV) and process the latest Unfilled Order Listing (UOL) to purge invalid
requirements and generate funds for reprogramming. Initiate cancellation action immediately on requisitions for
material no longer required.
e. Supporting Documentation. Forward requests for OPTAR advances or augments via digitally signed
email (or use Appendix E, ”Detail of Unfunded Requirement(s) (OM-6)”) to the appropriate ISIC with an
information (info) copy to the NECC Comptroller. Requests will include:
(1) Email subject: OPTAR ADVANCE REQUEST or OPTAR AUGMENT REQUEST;
(2) Identify request as an augment or advance; specify shortfall criteria (e.g., Critical Advance,
Essential Augment, etc.). See par. 7210;
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(3) Number of augments or advances requested FYTD;
(4) Amount of funds requested (realistic prediction of additional funding required based on mission
requirements, current schedule, time remaining in quarter, and existing OPTAR balance);
(5) Total OPTAR granted FYTD (Ensure most current OPTAR grant is used);
(6) Available balance at time of request;
(7) Date of last internal MOV (must be within last 30 days);
(8) Money value of confirmed cancellations resulting from the last MOV;
(9) Money value of confirmed cancellations resulting from MOV FYTD;
(10) Date and TL number for the latest TL.
(11) Brief justification and description of basis for augment or advance request. Specify unfunded
requirements greater than $500.00 unit price. Explain why normal OPTAR is inadequate and the impact on
operational readiness if this request is not granted;
(12) Provide description of OPTAR obligations more than $500.00 in the preceding 90 days using the
following format:
Requisition Nr Nomenclature/Description NSN Qty Unit Cost Extended Cost
(13) Based on the command’s current AFMP, state which future quarter(s) could absorb an advance of
funds without the need for a subsequent augment;
(14) Name, phone number, and email address of Supply Officer as point of contact;
(15) Command’s current and future schedule (i.e., name of exercise or deployment, scheduled return,
and future schedule. Schedule should not include details that would mandate transmitting a “classified” message).
7209 Reprogramming. Funding amounts for specific programs are planned and justified years in advance of
actual execution by a command. Unforeseen circumstances or price changes during the execution year may
significantly increase or decrease the funding requirements for a specific unit. Commands are expected to fund
scheduled operational commitments and unit readiness as the highest priority within their funding allocation and
reprogram from lower priorities to accomplish that goal. Division/Group and Squadron Supply Officers and
Financial Managers must identify and justify execution year adjustments required for each program to NECC. The
Echelon III (TYCOM) Comptroller must also justify those changes to USFF. It is essential that funding allocation
changes be communicated via the chain of command as soon as they are identified to prevent withdrawal of funding
by higher authority. Note that some programs are "fenced" by higher authority. In cases where programs are fenced
or restricted, funding may not be reprogrammed without approval of higher authority in advance.
7210 Shortfall Criteria. NECC uses specific criteria when addressing shortfalls. Commands and units
identifying shortfalls will cite the appropriate criteria as follows:
a. Critical. Failing to fund this shortfall will result in curtailment of a mission, mission failure, or
unacceptable safety risks. Most critical shortfalls will be met by reprogramming from lower priority programs
unless the specific program has been fenced or restricted. Critical shortfalls should always be a higher priority than
other shortfalls.
b. Essential. Failing to fund this shortfall will reduce readiness or effectiveness but will not halt the
mission. Essential shortfalls are lower in priority than critical. Most shortfalls appear in this category.
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c. Enhancing. Approving this funding request will improve operations, efficiency, or quality of life.
Issues in this category may be prime candidates for year-end funding if funding is released by higher authority.
Activities should keep a list or skeleton requisitions for shortfalls or unfunded requirements that can be executed
quickly should additional funding become available, particularly at year-end.
7211 Spending Priorities. As the OPTAR holder, the Commanding Officer shall plan funds execution and the
Supply Officer shall obligate OPTAR funds in a manner that ensures the following spending priorities:
a. Mission Essential Operations and Training. Materials and services required to continue essential
operations to include: medical and dental supplies and services; safety and firefighting equipment and material;
travel and transportation costs for the movement of personnel and equipment; personal protective equipment;
b. Mission Support. Repairables, repair parts and consumables to support scheduled and unscheduled
maintenance; general purpose electronic test equipment (GPETE); end item replacement; required general use
consumables;
c. Maintain Allowance Items. Equipage (not included above) to fill allowances and to replace surveyed
items;
d. Habitability. Self-help habitability projects within the command.
7212 Support for Newly Installed Equipment. Depending on the type of equipment installed, COMNAVFAC
or COMNAVSEASYSCOM and the designated Life Cycle Manager (LCM) are responsibility for initial support of
new equipment installations. Do not obligate OPTAR funds for obtaining stock repair parts in support of this
equipment. Contact the ISIC or NECC Codes N41 and N43 (via the chain of command) for logistic support and
assistance of newly installed equipment.
7213 NECC Oversight / Purchase Approval Thresholds. NECC has prescribed oversight and approval of
purchases and spending thresholds as follows (note: written approval from the applicable NECC directorate must be
maintained on file with the associated purchase documents; verbal approval is insufficient):
a. Purchases over $250K must be approved and funding documents processed by NECC Code N413. In
addition, the applicable NECC codes below must approve requests as outlined.
b. Table of Allowance purchases above authorized allowances or not direct replacements for authorized
allowances (i.e., procuring a newer version or a different make or model) must be approved by the NECC Materiel
Directorate, Code N43; with the pursuit of cost avoidance, prior to approving requests, N43 attempts to locate and
redistribute excess assets from one command to another with valid requirements. C4I TOA items must go through
NECC's C4ISR Requirements Governance process, chaired by the NECC C4 Systems Directorate, Code N6, and
then passed to NECC N43.
c. C4I or IT purchases with a value greater than $1,500 or a life expectancy greater than 12 months must
go through NECC's C4ISR Requirements Governance process, chaired by NECC N6, for validation and approval.
Purchase requests must pass a Requirement Review Board and, if required, a Technical Review Board prior to
approval. See par. 3603 for additional information and purchase request data required for submission. NECC N6
will process all NMCI requirements; NECC N413 manages NMCI budget controls.
d. The NECC Training Directorate, Code N7, must approve all contracted training, regardless of dollar
value.
e. NECC N43 must approve all facilities purchases and upgrades.
COMNECC Codes N41 and N43 will coordinate central purchases of like equipment when possible (e.g., body
armor).
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7214 Reimbursable Orders and Funding Documents Issued by COMNECC
a. At times, an activity may refuse to accept a Requisition and Invoice/ Shipping Document (DD Form
1149) and request a Reimbursable Order to perform a service. Reimbursable Orders can include the following
documents:
(1) A Military Interdepartmental Purchase Request (MIPR) (DD Form 448);
(2) An Order for Work and Services [Work Request (WR) or Project Order (PO)] (NAVCOMPT
Form 2275);
(3) An Order for Work and Service / Direct Citation [Work Order (WX)] (NAVCOMPT Form
2276A);
(4) Request for Contractual Procurement (RCP) (NAVCOMPT Form 2276).
b. COMNECC, Code N413, generates and processes all incoming and outgoing Reimbursable Orders for
all subordinate units. Subordinate units are not authorized to generate or receive Reimbursable Orders.
COMNECC recoups funding from the OPTAR holder requesting the service in order to issue the outgoing
reimbursable. Reimbursable Orders must be closely monitored to ensure the following:
(1) All Reimbursable Orders must meet the “Work or Service” rule: at least 51 percent of the order is
for work or service. Reimbursable Orders cannot be issued to purchase material, supplies, or equipment only.
(2) Activities under USFF cannot issue or receive a Reimbursable Order to or from another USFF
activity.
(3) The requesting command shall negotiate the terms for a reimbursable order with the activity
performing the service. The requesting command’s Supply Department or N4 / N41 staff shall pass a “Funding
Document Request Form,” with COMNECC approval sited in par. 7213 if applicable, and a “Determination and
Findings (D&F) Statement” to the appropriate budget analyst at COMNECC, Code N413. Appendix E provides the
“Funding Document Request Form” and D&F Statement formats. The budget analyst will generate and process a
MIPR, WR, WX, PO, or RCP funding document. If using the Command Financial Management System (CFMS),
initiate a funding document in Funds Distribution for NECC approval vice providing a Funding Document Request
Form. Commands shall ensure all required backup documents (ISSAs, MOUs / MOAs, statements of work, sole
source and brand name justifications, urgency statements, mandatory source waivers, quotes, and D&F statements)
are completed and retained for reference and audits. A D&F Statement is required for any MIPR, DD Form 448,
used for a non-Navy government agency (see reference (a), Volume 11A, Chapter 3 for more information).
(4) Incoming Reimbursable Orders. Reimbursable funds will only be accepted by COMNECC
(Echelon III Level). COMNECC will then issue reimbursable OPTARs to the appropriate performing activity.
Commands will identify the activity performing work and provide additional information to assist COMNECC,
Code N413, finalize reimbursable orders. Ensure all required backup documents (ISSAs, MOUs / MOAs,
Statements of Work) are completed and retained for reference and audits. All incoming reimbursable documents
shall be sent to:
Commander Navy Expeditionary Combat Command

JEB LC, Bldg 3504, Code N413
1575 Gator Blvd
Virginia Beach, VA 23459-3024
c. Funding Operations and Exercises Requiring Reimbursable Funding Documents. COMNECC units
will often participate in operational missions and training evolutions requiring the transfer of funds to outside Navy
activities, other U.S. military services’ organizations, and non-DoD entities either prior to or during the execution of
the event. While the procedures outlined previously in this paragraph apply in their entirety, it is of great
importance that the requirement for the transfer of funds be identified as early as possible in the pre-deployment /
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exercise planning process. A detailed MOU/MOA will be crafted identifying the material or service support
provided, the organization providing the goods or services, the corresponding funding requirement with the outside
activity’s comptroller/budget department POC(s), and contact information. This information must be forwarded to
COMNECC Code N413 as early as possible to ensure funds may be put in place with the supporting organization in
time to support the identified requirement(s). Identification of long-term (beyond the immediate deployment /
exercise duration date) and strategic support requirements should be passed to COMNECC N41 for appropriate
staffing and signature authority within COMNECC.
7215 Appropriate Uses of Funds. The assignment of an OPTAR grant constitutes authority to incur obligations
for the operation and maintenance of the command or unit. The NECC Comptroller may at times designate specific
fund codes (FCs) or job order numbers (JONs) for the purchase of items discussed below based on budget execution
requirements imposed by the chain of command.
a. Repair Parts / Consumables. Each command is granted OPTAR funds for purchasing repair parts and
consumables required to accomplish organizational level (O-level) equipment maintenance and support. O-level
maintenance is corrective and preventative maintenance accomplished by the activity’s crew. This work is a
combination of equipment operation and repair, and condition monitoring which ranges from simple equipment
lubrication to component change out and, in some cases, complex rework. OPTAR funds for consumables include
administrative and housekeeping items; forms; tools; shelf life items such as paints, lubricants, compounds, and
cleaners; equipage items such as damage control pumps and blowers; labor saving devices like power tools and
office machines; Information Technology (IT) equipment and materials, organizational clothing, personal protective
equipment / gear (PPE / PPG), etc.
b. Medical/Dental Supplies and Services. The Bureau of Medicine and Surgery (BUMED) establishes
allowances of medical and dental equipment and supplies which are published in the Authorized Medical Allowance
List (AMAL) / Authorized Dental Allowance List (ADAL).
(1) Equipment / Supplies: Before requisitioning medical or dental equipment not listed on the
AMAL/ADAL with a unit cost greater than $250, but less than $5,000, obtain technical approval from
NAVMEDLOGCOM, Ft. Detrick, Frederick, MD. Repair part costs associated with maintenance of medical and
dental equipment are chargeable to OPTAR funds. Medical and dental inventories must be reviewed and updated
periodically by the Medical Department to prevent one-time large OPTAR expenditures. This also prevents large
shelf-life expiration charges to the command's OPTAR. The command’s Leading Medical Representative must
ensure the command has 100 percent of the AMAL / ADAL material on-hand before deployment. Medical and
dental material shall be managed as shelf life material per par. 4401. Custodians of medical and dental material and
supplies shall adhere to the First In / First Out (FIFO) principle, storage in the proper environment (temperature,
humidity, exposure etc.), and attention to shelf life to obtain the longest possible service life for these supplies.
Monitoring shelf life material by the pharmaceutical custodian keeps useable material available and saves funding.
(2) Services (Funding Medical Treatment / Healthcare Service OCONUS). Outside of TRICARE
coverage areas, OPTAR should be used to pay for medical expenses from civilian sources when deployed OCONUS
under the following circumstances: 1) When an active duty member is referred directly from an operational unit to a
civilian provider or civilian medical facility due to non-availability of a military treatment facility (MTF) in the
AOR, or lack of capability or required medical expertise at the nearest MTF; 2) When the member receives
emergency care by a civilian physician or at a civilian medical facility while ashore in a liberty or duty status (such
as Shore Patrol). The Supply Officer shall notify the Division/Group or Squadron Supply Officer if this occurs.
c. Legal Services. Legal service costs in foreign ports and costs for civilian counsel and witnesses for
trials in foreign courts and in CONUS may be charged to the unit's OPTAR. The Division/Group, Squadron, or
ESU Commander will consider an augment request for legal service costs that considerably impact unit's OPTAR
funds. The Supply Officer will notify the Division/Group, Squadron, or ESU Supply Officer or Financial Manager
if this occurs. Notify NECC Code N02L of pending legal actions involving members of subordinate activities, via
email or Naval message.
d. Duplicating and Office Copying (Reprographic) Equipment. Submit requisitions for copiers directly to
the servicing Document Automation & Production Service (DAPS) (see par 3625 for details). Equipment lease or
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lease-to-ownership is a proper charge to OPTAR, citing Fund Code _W. Funds shall be obligated for such leases
quarterly. Leasing copiers is preferred to purchasing the equipment.
e. Special Events and Ceremonies
(1) Costs incident to a change of command, commissioning, and decommissioning (e.g., renting
bunting, assembling speaker platforms and chairs, and renting ceremonial facilities) are chargeable to the unit's
OPTAR. Do not use OPTAR for any costs related to receptions associated with these ceremonies. These costs are
personally borne by the major participants.
(2) Per reference (n), retirement ceremonies for individuals are considered official functions if
approved by the command (e.g., a formal (SSIC 5060) command notice announcing the retirement ceremony
provides documentation of the command-sponsored event). Appropriated funds may be used to pay for a flag,
limited ceremonial supplies and equipment, and printing ceremony invitations and programs through DAPS (see par.
3625) or on command printers using existing software. The total dollar value of appropriated funds authorized for a
command-sponsored retirement is set at $750 per individual, irrespective of the retiring individual’s rank.
Refreshments and receptions are not authorized OPTAR expenses. Also, a retirement ceremony hosted by an
individual (a non-command sponsored event) is considered a social function and therefore, associated costs are not
OPTAR chargeable.
(3) Procurement of decorations for external and internal use on national holidays (seasonal or
religious holiday events) and other patriotic occasions are chargeable to the OPTAR.
f. Medals, Trophies, Badges, Plaques and Command Coins. Reference (c) authorizes using appropriated
funds to obtain trophies, badges, similar devices, the first award of medals, or ribbons when there is no
corresponding medal, when the receiver or receivers are under the direct jurisdiction of the Commander presenting
the award. Plaques and command coins fall under the definition of similar devices. Awards may be presented for
excellence in accomplishment or competition. These competitions must be officially established and of a continuing
nature (BUPERS is the deciding authority). Cash awards are prohibited. Per reference (c), Commanders are not
authorized to use OPTAR funds to present awards, plaques, command coins, or other devices to members assigned
to other units, commands, and services within the Department of Defense. However, NECC Echelon IV
Commanders may present awards, plaques, or command coins to individuals from another Echelon IV command
within NECC to recognize the individuals’ excellence while temporarily assigned to their commands. Commanders
are not authorized to use OPTAR funds to present awards, plaques, command coins, or other devices to individuals
or groups outside DoD or to foreign military service members or foreign dignitaries. Authority for making
presentations to these individuals or groups is discussed below under Official Representation Funds (ORF)
procedures. ORF are the appropriate funds to use in these cases once approved by COMNECC Code N413.
Commanding Officers of all Units are responsible for adherence to these policies and procedures. Presentations or
awards not meeting the above criteria or not approved in advance are considered a personal expense of the presenter.
See par. 7226 for additional ORF / LATAM Cooperation Funds guidance.
g. Transportation / Vehicles. OPTAR funds for vehicle rental from government or commercial sources
for "OFFICIAL USE ONLY" are authorized. Costs associated with repair of damaged vehicles will be charged to
the unit's OPTAR. See par. 3620 regarding vehicle rental, maintenance, and fuel. Insurance for collision/damage
waiver and personnel accident coverage is not authorized because the government is self-insured. The ISIC Supply
Officer/Financial Manager may provide additional vehicle rental guidance.
h. Communications / Telephone Services / INMARSAT / SALTS. For routine communications, use

email when available to save funds. Use the less-costly Defense Switching Network (DSN) phone system, where
available, vice commercial long distance services. In Navy / Non-Navy ports and overseas, all official telephone
costs are chargeable to assigned OPTAR. Reference (d) provides guidance on proper use of DoN telephones.
Commands shall investigate all unauthorized calls. Personnel found placing unauthorized calls are subject to
disciplinary action. Additionally, they shall reimburse the U.S. Treasury for the applicable charges including federal
and state taxes reflected on the bill. Reimbursement by the individual will be via a certified check or money order
made payable to "Treasurer, U.S. Government". International Maritime Satellite (INMARSAT) is a commercial
satellite system used aboard ship for voice and data transmission. Deployed NECC boats and embarked units are
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authorized to transmit and receive a wide range of logistics data via INMARSAT. Embarked units must coordinate
with the host ship before using INMARSAT. Official voice communication to any phone number afloat and ashore
is extremely high cost and chargeable to the unit's OPTAR. INMARSAT is not a secure system; therefore do not
transmit classified information. The NECC unit is responsible for operational costs of voice and data
communication via INMARSAT. SALTS is a menu driven, automated file preparation and transfer system used for
routine telecommunication. SALTS is capable of faster transmission of MILSTRIP, maintenance, and other
correspondence and is able to receive the same as quickly. Connection to SALTS nodes can occur anytime of the
day, and in any location in the world served by communication satellite coverage or telephone lines. Units with
SALTS will download at least daily. Note: It is NECC policy that financial data/transactions will be transmitted via
SALTS.
i. Port Services / Husbanding Agents Costs. NECC boats, home ported in Navy ports, are mission
funded by the supporting shore activity. In non-Navy Ports, all NECC boats must send their LOGREQ message
sixty days before deployment stating scheduled port visits, the duration/reason for visit, logistics requirements, and
the Port Services requirements. All Port Services' expenses in non-Navy ports are chargeable to Division/Group,
Squadron, or ESU Commander’s centrally managed funds. The following
website https://199.223.16.157/NewCraft/welcome.asp may be used to locate husbanding agents to assist in
planning and arranging for required port services (users must request a User ID). In non-Navy ports, the following
specific items are considered Port Services' costs:
(1) Tugs and barges
(2) Pilotage
(3) Wharfage and dockage, including docking, undocking, and kedge anchors
(4) Garbage and trash removal
(5) Brow cost, including associated crane and forklift service
(6) Agricultural and customs inspection charges
(7) Portable sanitary facility rental
(8) Interpreter services
(9) Diving services for installing/removing temporary sea suction screens
(10) Oil spill and sludge removal
(11) Husbanding agent fees (fees charged by agency or individual for the arrangement and
management of services required by units in overseas ports)
(12) Delivery of materials where the boat is located
(13) Potable water
(14) Fuel
(15) Transportation for official command business (no MWR functions).
Note: During deployment of NECC boats/units, each must maintain an aggressive line of communication with their
respective Division/Group, Squadron, and ESU Supply Officer to update them of the boats/units situation and any
additional requirements not mentioned in the LOGREQ message. All outstanding transactions must be paid before
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leaving port. Failure to pay port bills before departure can lead to international incidents requiring State Department
intervention.
j. Habitability. OPTAR funds for renovating Echelon IV and V spaces compete with funds required for
organizations' operations and maintenance. Accordingly, NECC is the central approval authority for major
habitability renovations, upgrades, or furniture replacement for all commands. Commanding Officers may budget
and expend limited amounts of OPTAR funds for self-help habitability improvements and projects considered
necessary for the comfort and morale of the crew. All activities will adhere to the following policy:
(1) Justification. Commanders or Commanding Officers desiring habitability furniture or renovations

must submit requests in writing. Requests will include descriptions and cost estimates of materials and the work to
be accomplished with full justification of the requirement.
(2) Minor Projects. Minor habitability projects up to $50,000.00 may be funded from the command's
OPTAR funds without prior NECC Code N41 approval. However, this threshold does not authorize the use of
OPTAR funds for any project that increases square footage of existing facilities and/or adds additional / new square
footage (as in storage facilities). These type projects must be forwarded to NECC Code N43 for oversight /
approval.
(3) TYCOM Funded Projects. In the event funds are granted by NECC for specific habitability
projects, the funds will be expended for those projects only. Excess funds will be returned to the TYCOM.
(4) Decor Changes. Changes in decor, furniture, or arrangement to suit “changes in command” are
not authorized. Do not expend funds for decoration or rehabilitation solely for reasons of personal tastes.
Procurement of expensive paintings or prints, flooring, fixtures, dishes, linens, and other decorative material without
TYCOM approval is prohibited. Senior Officers' facilities do not require extravagant decor to entertain visitors.
Foreign dignitaries and distinguished visitors shall be left with the impression of visiting a clean, well-maintained
Naval activity.
(5) Renovation Cycle. The cycle for space renovations is not less than five years.
(6) Ledger and Files. Commands will maintain a ledger and documents file for all funds expended in
maintaining, repairing, or decorating the command’s living and workspaces.
k. Business Cards. As delineated in reference (g), enclosure (2) and reference (h), Section 2-301b, the
Department of the Navy has authorized general flag rank or civilian Senior Executive Service members to authorize
the printing of business cards for government employees who require the cards to perform official duties. This
authority cannot be delegated. Personnel are only authorized government-furnished business cards if required for
the performance of their duties in support of the activity’s mission, not for the extension of social or business
courtesies. NECC commands shall not use the government purchase card (or a purchase request to the supporting
supply activity) to obtain business cards, the printing service of business cards, or specific software and
consumables to enable desktop publishing of business cards, from commercial vendors. When business cards are
necessary in the performance of official duties, NECC commands and units have three options:
(1) Purchase card stock from commercial vendors using the government purchase card and print the
business cards, not to exceed 50 cards at a time per person, on government computers using existing software;
Note: The intent is to preclude an in-house business card capability requiring specialized software or equipment.
Mandating the use of existing software such as Microsoft Word, the Navy standard, is intended to restrict
individuals from using their own software on government computers to print business cards or for expending more
than the minimal amount of appropriated funds to print cards.
(2) Procure business cards from the Lighthouse for the Blind, Inc., a Javits-Wagner-O'Day (JWOD)
non-profit agency, if the cost of this source is equivalent to or less that producing the cards on a personal computer
(retain cost-comparison documentation on file);
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(3) Submit an OPTAR-funded DoD Printing Request to the nearest Document Automation and
Production Service (DAPS) Office. See par. 3625 for details.
Business cards may not contain personal information, only official business information (e.g., name, rank, title,
military phone number, military e-mail and mailing addresses, and command’s name and seal). Individuals may use
personal funds to obtain business cards from a commercial printer if the quality of the government-furnished cards
printed in accordance with this policy is unsatisfactory.
l. Control of Travel. The cost of government travel is a high visibility item with Congress, FMB, and
USFF. Each command must be vigilant to properly executing and managing travel funds, quickly settling claims,
and collecting overpayments of travel advances. Although COMNECC does not specifically provide an OPTAR
target for TAD funds, every effort should be made to ensure only TAD necessary to meet the operating requirements
of the command is funded. The official accounting system, Standard Accounting & Reporting System – Field Level
(STARS-FL), can be accessed at all levels (with proper login ID and password; NECC units can obtain “view”
access by requesting assistance from their NECC budget analyst). Congress and FMB have visibility of all TAD
expenditures and their common practice is to cut annual operating funds due to excessive TAD expenses.
m. Information Technology (IT) / C4 Equipment and Services (Computer Hardware and Software).
COMNECC Code N6 has oversight on all IT/C4 equipment and service purchases. See par. 3603 for acquisition
procedures. Initial funding for NMCI came from all operating forces' OPTAR. Adding NMCI “seats” (computer
systems), printers, blackberries, and relocating equipment results in additional charges; these charges will be funded
from the unit's OPTAR. Shortfalls in funding NMCI services must be recouped from existing OPTAR funds. For
NMCI charges incurred by subordinate commands, COMNECC promptly recoups funds from the unit's OPTAR;
this reduced funding level will be reflected in the command's subsequent grant letter. Accordingly, all NMCI
requirements must be carefully evaluated to prevent the erosion of OPTAR funds.
n. Continuing Services (C9999). Continuing services are services provided over a period of time and
require frequent invoicing and supplemental certification and payment by DFAS. Continuing services shall not be
funded for more than one quarter at a time in the fiscal year. Requisitions for continuing services shall be prepared
with a quantity of "C9999", a COG of "99", and a unit price equal to the amount to be initially obligated. The initial
obligation amount may be increased or decreased as necessary throughout the fiscal year until the requisition is
completed.
o. Light Refreshments for Meetings and Conferences. DoD policy for using appropriated funds to
purchase light refreshments for meetings and conferences is delineated in reference (o), App. R, Par. FTR § 301-74
(Part I: Conference Planning Policy). NECC commands hosting or sponsoring official meetings and conferences
may provide light refreshments funded from appropriated funds for all attendees, including local participants, when
a majority (51 percent or more) of the attendees are in travel status under orders.
(1) Light refreshments are defined as coffee, tea, milk, juice, sports drinks, soft drinks, donuts, bagels,
fruit, pretzels, cookies, chips, muffins, and similar items. At no time will alcoholic beverages be purchased with
appropriated funds.
(2) Commands should be conservative in estimating refreshment requirements to minimize waste and
should verify in advance the number of attendees who will be in funded travel status. When a commercial entity
charges a conference fee where the cost of refreshments cannot be separated, appropriated funds may be used to pay
the fee under the travel claim.
(3) It is acceptable to purchase refreshments with private funds solicited from meeting and conference
members. This is, however, not an authorized reimbursable travel expense. Notification of the approximate amount
to be collected from individuals receiving refreshments should be provided in advance (e.g., a fee of $10.00 will be
collected to defray the cost of light refreshments).
(4) Commands and Assistant Chiefs of Staff must consider the financial impact to their OPTARs
when ordering light refreshments for meetings and conferences vice funding personnel, materiel, training, or facility
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requirements, which more often directly impacts unit readiness. COMNECC Comptroller will not consider requests
for increased / additional funds resulting from increased travel (refreshment) expenditures.
7216 Annual Contracts Crossing Fiscal Years (When Performance Extends Beyond 30 September). As a
rule, a service contract is funded by the current annual appropriation. However, the DFAS-CL ACCOUNTING
CLASSIFICATIONS MANUAL 022072.2R (formerly NAVCOMPT Volume 2) and 10 USC (2410A) provides that
contracts for “maintenance of tools, equipment and facilities” may be entered into at any time during the fiscal year
and charges to that fiscal year may be made for up to twelve months of continuous service. This funding policy
applies to janitorial, depot maintenance, ground maintenance, pest control, and guard service contracts. In addition,
this rule applies to the lease of IT hardware and software including its maintenance when contracted for as part of
the lease agreement.
7217 Mandatory Yearly Data Calls. To comply with data calls from USFF, at a minimum, NECC will require
the following consolidated input from Divisions/Groups throughout the fiscal year.
a. Mid-year Review / Unfundeds: due 31 January using the format provided by NECC;
b. Annual Budget: due 30 April using exhibits provided by NECC;
c. Year End Requirements / Unfundeds: due 31 July using format provided by NECC.
Note: The above data calls are absolute, dates are firm unless otherwise advertised by NECC, and meeting the
assigned deadlines is required in order to justify NECC requirements or to obtain additional funding.
7218 Ombudsman Program
a. Reference (e) provides policy regarding the Family Ombudsman Program. Support for each
command's ombudsman is the responsibility of the command and is a proper charge to the OPTAR within available
funding. Commanding Officers have the authority to reimburse the ombudsman using appropriated funds. The
ombudsman must be acting in an official capacity as directed by the Commanding Officer to receive reimbursement.
Reimbursement is limited to four expense categories: childcare, automobile mileage, parking / vehicle tolls, and
telephone calls / e-mail. Commanding Officers should encourage ombudsmen to utilize navy operated childcare
programs at no cost by completing on-line request-for-care applications at the Navy Child & Youth Programs
website, http://cnic.navy.mil/cyp. When navy operated care is not available, Commanding Officers are authorized to
reimburse ombudsmen for childcare / baby-sitting with available command funds. However, Commanding Officers
should establish reimbursement caps based on local market rates. For assistance with information of local
commercial market rates and locating commercial childcare, contact the closest navy operated childcare program. A
complete directory of all navy childcare programs is available on the Navy Child & Youth Programs website. If the
Commanding Officer approves reimbursement for any of the four expense categories, he or she must decide whether
appropriated or non-appropriated funding sources will provide payment. The ombudsman reimbursement program
shall be incorporated into the command's Annual Financial Budget Plan.
b. Submit claims for appropriate funds reimbursement using Standard Form 1164, "Claim for
Reimbursement for Expenditures on Official Business." Claims will briefly describe the event or function for which
reimbursement is sought, or summarize expenses for any given month. The Commanding Officer or designated
representative will sign as the approving officer. The Executive Officer will sign as the certifying officer. The
Supply Officer will provide the line of accounting, including the job order assigned to reflect payment from the
command's OPTAR.
c. NECC commands will continue to provide support to the Ombudsman Program (e.g., paper, envelopes,
pens, copier service, clerical assistance, use of government phones and command telephone credit cards, and
government vehicle transportation) from the Command OPTAR as resources permit. A separate phone line in the
ombudsman’s home shall not be funded with either appropriated or non-appropriated funds. However, an OPTAR-
funded cell phone for the ombudsman is authorized for official business with the command’s family members. An
authorized legal alternative to installing phone lines to support "care-line" answering machines in private homes is
Voice Mail services. The account is established in the command's name, not in the ombudsman's name. Services
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such as the types offered by AT&T's Tele-Travel service or other local Bell systems remote call forwarding message
services are recommended. Voice Mail services permit family members to simply call a "1-800" number from
anywhere in the USA and listen to a prerecorded message left by the ombudsman, or to leave a message for the
ombudsman. The AT&T system permits the ombudsman to dial in and retrieve messages left by family members.
There is a monthly fee for basic service and an additional fee for each minute associated with this service. There is
no charge for family members to listen to prerecorded ombudsman messages. Up to 30 people can call voice mail
service simultaneously to listen to the ombudsman's message.
d. Training for the command ombudsman is provided free of charge by Fleet & Family Support Centers.
7219 Funding Recreational Material, Fitness Equipment and Training, and Athletic Competitions.
References (b), par. 2106 and 3438, and (f) provide guidance for using appropriated and non-appropriated funds for
obtaining recreation material considered necessary or desirable for the health, fitness, morale, and welfare of Navy
personnel. Regarding fitness equipment and training, MWR is charged with providing adequate fitness facilities on
base. While it is not prohibited to purchase fitness equipment, training, or club memberships with appropriated
funds, most NECC commands are not fully funded and most have routinely submitted mid-year unfunded issue
papers requesting additional funding. Each activity purchasing their own fitness equipment, training, and club
memberships vice utilizing MWR’s central facilities would not be an efficient use of Navy resources. Therefore,
commands shall not purchase fitness equipment to develop or equip a command-based fitness center / gym, enroll in
commercial fitness (club) memberships, nor enroll in athletic competitions with appropriated funds without prior
NECC Comptroller approval. However, Expeditionary Force commands are authorized to purchase low-cost,
mobile physical training systems (i.e., easily portable bodyweight suspension kits, elastic bands, etc.) intended for
use while deployed (or on exercises) to remote environments where no MWR facilities exist within a 30-minute
commuting distance. These items will not be added to the unit's TOA. The Supply Officer should ensure the
procurement of such items does not supersede the purchase of operationally required gear or supplies.
7220 Gifts, Gift Cards, and Mementos. OPTAR will not be used to purchase gifts, gift cards, and mementos
such as plaques, coins, and cigarette lighters. Reference (h) applies. The use of Welfare and Recreation funds is
also prohibited for this purpose.
7221 Cell Phones. Per reference (h), cellular telephones (cell phones) will be used for conducting official
business only. Due to the potential for abuse and the cost associated with cell phone use and Personal Digital
Assistants (PDAs) used as cell phones, NECC units must be judicious in their issue. Criteria for providing unit
members a service-contracted cell phone at government expense shall be based on operational necessity, safety, and
command personnel functions (Duty Officer, CMC, etc.). Cell phones and PDAs are accountable items and shall be
accounted for routinely. Units shall maintain an issue log with the name of the person receiving a cell phone or
PDA, the cell phone number, and the instrument make, model, and serial number. All cell phones users must be
made aware of the following guidelines:
a. Do not make long distance credit card calls over a cellular telephone. Account numbers and security
codes can easily be intercepted and abused.
b. Except for approved secure configurations such as STU-III cellular, cell phones are not secure and
therefore are not approved for use when discussing classified or sensitive information.
c. The individual assigned the cellular phone is responsible for safeguarding its usage to preclude
unauthorized use.
d. Incoming calls to a cellular phone generate charges to the cellular phone user. Therefore, do not
distribute the government cellular phone number to private individuals who would call on unofficial business.
Government cell phones are for official government business only.
e. Per Title 32, Part 634 - Motor Vehicle Traffic Supervision, § 634.25 Installation Traffic Codes, cell
phone use in DoD vehicles is prohibited in moving vehicles, unless used with a hands-free device. Due to DoD
Component safety guidance relating to driver distractions, even hands-free cell phones are discouraged for official
business unless absolutely and operationally necessary. Wearing portable headphones, earphones, or other listening
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devices while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents
recognition of emergency signals, alarms, announcements, approaching vehicles, and human speech. At no time
shall a DoD vehicle be operated while a personal cellular device is being used, even with a hands free device.
f. Stolen and or missing cellular telephones must be reported immediately so service can be canceled to
preclude illegal use/chargers. Initiate a “Financial Liability Investigation of Property Loss” (FLIPL), DD Form 200,
and route through the chain of command for missing phones. The custodian may be found liable for the telephone
and/or accessories.
g. Cellular telephones are generally like any standard desktop government telephone and therefore, most
of the same rules, regulations, and guidance apply.
h. Cellular telephone bills shall be reviewed monthly to ensure all phones are properly used.
i. Supply Officers/Financial Managers are reminded that any telecommunication solution chosen by any
NECC activity must be the most cost effective. While the initial cost of procuring a cellular telephone is relatively
inexpensive, the costs of using the unit may be substantial over time.
j. Cell phones shall not to be used to replace tactical, fixed communications, or simply for convenience
where other means of communication exist (e.g., DSN, POTS, etc.).
7222 Periodicals. The purchase of all periodical subscriptions paid from appropriated funds shall be limited to
those requisitions approved by the Commanding Officer or his delegated representative. The commanding officer
may designate an individual or group to analyze mission-essentiality of each request for a paid subscription. The
purchase of periodical subscriptions for either direct or indirect delivery to individuals, offices, or agencies shall be
held to a minimum by ensuring the periodical is available in a library or routed to interested individuals and offices.
"Periodical" is defined as a publication that appears at intervals (e.g., daily, weekly, bi-weekly, monthly, bi-monthly,
quarterly, semi-annually, etc). Normally, each issue contains separate articles, such as stories and features plus
pictures. Periodicals include newspapers, journals, proceedings, transactions, newsletters, pamphlets, etc. They
may be published by commercial, non-profit, or government sources and may be available on subscription, either
without charge or for a specified price. A file of all approved orders for paid periodicals will be maintained by each
end-use activity to provide a clear audit trail.
7223 Phased Replacement Program. Many items have limited service life, are in constant use, and have
predictable wear, destruction, or loss patterns. Arbitrary replacement often leads to inefficient expenditures of funds,
unexpected shortages of gear, and lack of financial control. Establishment of a Phased Replacement Program will
ensure better availability and financial control over expenditures. Any item with a limited service life and requiring
replacement every one to three years can be included in this process. The dollar impact of replacement on a unit or
command's OPTAR should be the governing factor in deciding whether this control is warranted. All financial plans
will include a phased replacement program. The phased replacement program will be supported by and reflected in
the unit's TOA. The annual phased replacement quantity is based on TOA allowance divided by expected service
life. Equipage deficiencies should be well known through inventory and report results under the Biennial Sub-
Minor Personal Property Report Inventory. All units should work with NECC Code N43 when planning a Phased
Replacement Program. Code N43 will coordinate the phased replacement program to the maximum extent possible
in order to maximize potential savings from large quantity purchases and to maintain accurate TOA inventories.
Activities should identify and forward all phased replacement requirements at the beginning of each fiscal year to
NECC Code N43. See Departmental Budget, par. 7201, for additional phased replacement details and Appendix E
for the "Phased Replacement Item Work Sheet".
7224 Funding Material Shipments / Transportation Account Code (TAC). NECC, 1NCD, and NAVELSG
maintain centrally managed TAC accounts for both active and reserve appropriations. Baseline funding is withheld
from the Divisions/Groups, ESUs, and Units to centrally manage these accounts. Divisions/Groups, ESUs, and
Units are required to request permission from NAVELSG, 1NCD or NECC Code N413 (as appropriate) to use a
TAC account before shipping supplies and materials. Users must submit a Monthly Summary TAC Report (sample
in Appendix E) providing a document number, item being shipped, piece/weight/cube, receiving point, and
estimated cost for each item being shipped. Accurate accounting for transportation is one of the major problem
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areas tying up funds that could be used elsewhere. It is imperative that accurate and complete TAC information be
used when shipping material.
7225 Excess Material. NECC material in excess or no longer required will first be reported within the
Enterprise before turn-in to the local DRMS. The appropriate Division/Group, Squadron, or ESU will be notified.
Except for excess computer and communications equipment, the Division/Group, Squadron, or ESU will first try
redistribution within the units under their cognizance, and will then offer the remaining material to the entire
Enterprise. For disposition of excess computer and communications equipment, see par. 5101.
7226 Official Representation Funds (ORF) / Latin American (LATAM) Cooperation Funds
a. On occasion, Expeditionary Force commands are asked to entertain officials and dignitaries of the
United States and foreign countries. Advance preparation must be taken to extend our hospitality and represent the
United States Navy in official functions designed to foster good will between the U.S. and the host nation.
TYCOMS or operational commanders grant Official Representation Funds (ORF) and Latin American Cooperation
(LATAM Coop) Funds to unit commanders for defraying costs of hosting official functions and presenting
command mementos. However, the intent of ORF and LATAM Coop Funds is to host distinguished individuals
rather than events. References (b) and (i) through (l) refer.
b. TYCOMS and operational commanders have limited ORF and LATAM Coop Funds available.
LATAM Coop Funds are used when operating in Mexico, central and south America, Greater Antilles islands, and
selected Caribbean islands. ORF are used in all other areas of the world.
c. Specific guidance for obtaining and using ORF / LATAM Coop Funds includes:
(1) ORF / LATAM Coop Funds must be requested in advance. The scope, size, cost of functions, and
number of guests invited will be held to a minimum and be commensurate with the occasion.
(2) The Commanding Officer will personally approve each function, sign vouchers, and be held
accountable for the propriety of each expenditure. This responsibility will not be delegated. Reference (l), par.
seven (7) (expenditure documentation and reporting) refers.
(3) Official functions include:
(a) Hosting luncheons, dinners, and receptions at DoD events in honor of authorized guests;
(b) Entertaining local authorized guests for civic or community relations;
(c) Change-of-Command and retirement receptions (requires prior approval from

COMUSFLTFORCOM) and commissioning / decommissioning receptions (with prior approval from CNO via the
chain of command) per reference (l).
(4) Authorized guests include:
(a) Foreign government civilian or military dignitaries and officials;
(b) Senior U.S. Government officials as delineated in reference (j);
(c) Dignitaries and senior officials of state and local governments;
(d) Other distinguished and prominent citizens. See references (i) through (l) for further details.
(5) Expenditure of ORF / LATAM Coop Funds are not authorized for DoD personnel including:
(a) All military members, civilian employees, and contractors of the DoD;
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(b) Coast guard personnel when assigned to a DoD activity;
(c) U.S. Military academies' students;
(d) Reservists on active duty;
(e) National Guard members;
(f) Foreign military and civilian personnel assigned to a DoD activity or to an organization which
operates as a subordinate element of a U.S. Command;
(g) Spouses of the above listed personnel.
(6) When using ORF for events with fewer than 30 attendees, at least 20 percent of the personnel
must be non-DoD guests. At functions with 30 or more attendees, at least 50 percent must be non-DoD guests.
When using LATAM Coop Funds, at least 30 percent of the attendees must be Latin American guests.
(7) ORF may be used to purchase gifts, mementos, or tokens for authorized guests not to exceed an
aggregate minimal value of 335.00 dollars per recipient (the dollar limit is set and periodically changed by GAO).
No gifts may be presented to DoD personnel except as noted in Enclosure (1) of references (i) and (j). Gifts include
easily identifiable engraved or embossed command items such as plaques, ball caps, coins, etc., bearing the
command crest. These gifts for qualifying dignitaries are usually presented at official ceremonies or functions.
Engraved items will include the words “Presented on behalf of the United States of America (or Department of the
Navy)”. Gift items for personal use such as flight jackets, rank insignia, golf shirts, ties, etc. are not authorized.
Reference (l), par. 6.a., refers. Under no circumstances may gifts for visiting officials or dignitaries be purchased
with OPTAR funds, or with Morale, Welfare, and Recreation (MWR) funds.
(8) Maintain a detailed log with supporting documentation for all ORF / LATAM Coop funded
expenditures. Specify the purpose for which funds were used including names, titles, and organizations of personnel
attending the subject functions.
(9) Per reference (l), par. eight (8), whenever possible, the ORF Government-wide Commercial
Purchase Card (GCPC), a card solely designated for ORF expenses, should be used to support purchases. Ensure
correct ORF / LATAM Coop Fund appropriation data is cited on purchase documents.
d. Request for funds:
(1) In CONUS, forward requests for ORF to the COMNECC Logistics Support Center (Code N412C)
for approval at least 14 days prior to any planned event. When directed by higher authority to host an unscheduled,
short-fused event, submit the request as soon as the event becomes known. This advanced planning allows
COMNECC ample time to process requests for approval within the ethical confines of salient instructions.
Additionally, it precludes the commission of unauthorized obligation of government funds.
(2) OCONUS. When assigned to deployed areas under other Fleet Commander’s operational control,
submit requests to the applicable Operational Commander (e.g., when assigned to COMFIFTHFLT AOR, submit
ORF requests to COMFIFTHFLT via CTF-56, not COMNECC).
(3) COMNECC generally does not hold LATAM Coop Funding. When an NECC command is
operating in the SOUTHCOM AOR and Commander, U.S. Naval Forces Southern Command (COMUSNAVSO)
sponsors an official event for foreign dignitaries, COMUSNAVSO will provide the NECC command hosting the
function with LATAM Coop Funds. For anticipated official functions not sponsored by COMUSNAVSO, contact
COMNECC Comptroller to request LATAM Coop Funds or guidance prior to the event.
(4) Requests for ORF or LATAM Coop Funds will not be honored after a function was held.
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(5) Requests for ORF or LATAM Coop Funds must include:
(a) Amount of funds requested;
(b) Type of function (dinner, luncheon, reception, etc.);
(c) Date of event;
(d) Place of event;
(e) Reason for the function (including dignitaries being hosted);
(f) Estimated number of DoD personnel and the estimated number of non-DoD personnel
attending;
(g) Estimated breakdown of expenses;
(h) Names of the memento or gift recipients and the corresponding value of gifts.
(6) Submit funding requests by completing, signing, and emailing or faxing the ORF Expense
Documentation Sheet (located in Appendix (E)).
7227 Government-Wide Commercial Purchase Card (GCPC)
a. The GCPC program was established to streamline small purchase methods; minimize paperwork;
eliminate the imprest (petty cash) fund; streamline payment processes; and simplify administrative efforts associated
with traditional and emergent purchases of supplies and services. The GCPC threshold for non-standard purchases
is cited in Federal Acquisition Regulation (FAR) Subpart 2.101, which is currently $3,000 for supplies, $2,500 for
services, and $2,000 for construction. All transactions and files associated with the GCPC must comply with the
policies and procedures outlined in references (g) and (m) and any other subordinate purchase card instructions.
b. Reference (m) was updated to incorporate Purchase Card Policy Notices (PCPN), acquisition policy,
and financial management policy into one document. All commands must update their Internal Operating
Procedures (IOP) to conform to reference (m). Cite established controls to maintain records over pilferable items in
the IOP.
c. Waivers / Deviations / Increases in Authority. Requests for waivers, deviations, or increases in

established contracting authority will be prepared per reference (g) and forwarded to NAVSUP via COMNECC N41
and the cognizant Procurement Management Review (PMR) command (e.g. PMR Detachment Charleston or PMR
San Diego).
d. Purchase Request Form. All material and service requests shall be documented using the NAVSUP
Form 1250-1 (NSN), NAVSUP Form 1250-2 (Non-NSN material), or DD Form 1149 as appropriate. If an activity
(such as the host station Public Works Department / Center) will not accept a DD Form 1149 for services, request
COMNECC, Code N413, issue a NAVCOMPT Form 2275 (Order for Work and Services), NAVCOMPT Form
2276A (Order for Work and Services/Direct Citation), or NAVCOMPT Form 2276 (Request for Contractual
Procurement). Commands and units are not authorized to issue NAVCOMPT Forms 2275, 2276, 2276A, or DD
Form 228 (MIPR) (see par. 7214).
e. Emergencies. For all approved contract methods, except 2275 / 2276, written COMNECC authority is
not required when necessitated by bonafide national emergencies (e.g., natural disasters or hostilities). When a
situation requires exceeding authorized credit limits, the cardholder shall include a written statement of the situation
and circumstances for exceeding the credit limit. The statement shall be filed with the GCPC documentation for that
purchase. The unit AO shall annotate approval for the purchase and sign the statement once verified.
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f. Internal Operating Procedures (IOP). All commands must maintain IOP per reference (m). The IOP
must cite established controls to maintain records over pilferable items.
g. Blanket Purchase Agreements (BPAs). Units are not authorized to establish their own BPAs with
vendors. All micro-purchases shall utilize the GCPC.
h. Mandatory Sources of Supplies and Services. For all purchases above the GCPC threshold as defined
in Federal Acquisition Regulation (FAR) Subpart 2.101, purchase cardholders must screen mandatory sources of
supplies and services and maintain documentation of screening. Per FAR, Part 8, and Defense Federal Acquisition
Regulation (DFAR), Section 213.301, mandatory sources of procurement are in the following order:
(1) Supplies:
(a) Agency inventories;
(b) Other agencies’ excess material;
(c) Federal Prison Industries (FPI) (trade name: Unicor);
(d) Supplies listed on the Procurement List of Javits-Wagner-O’Day Act (JWOD) / National
Industries for the Blind (NIB) / NISH;
(e) Wholesale supply sources such as General Services Administration (GSA), Defense Logistics
Agency (DLA), Department of Veterans Affairs, and military inventory control points;
(f) Mandatory Federal Supply Schedules (FSS);
(g) Optional Federal Supply Schedules (FSS);
(h) Commercial sources (including educational and nonprofit institutions);
(2) Services:
(a) Supplies listed on the Procurement List of Javits-Wagner-O’Day Act (JWOD) / National
Industries for the Blind (NIB) / NISH;
(b) Mandatory Federal Supply Schedules (FSS);
(c) Optional use Federal Supply Schedules (FSS);
(d) Federal Prison Industries (FPI) (trade name: Unicor);
(e) Commercial sources (including educational and nonprofit institutions).
i. Credit Balances. Credit balances on Citibank GCPC accounts occur for several reasons such as over-
payments due to manual or duplicate certifications or erroneous postings. Activity Agency Program Coordinators
(APC) should work closely with Approving Officials (AO), CardHolders (CH), and Citibank to resolve open credit
balances and to recoup unused funds from Citibank. If unresolved, twice yearly (28 Feb. and 31 Aug.), Citibank
will clear credit balances over 60 days old and will send a check, payable to "U.S. Treasury", to the activity’s AO.
Every effort should be made to resolve credit balances to alleviate the cumbersome process of check generation.
AOs should research past statements to identify the credit balance’s origin. If unable to determine the origin, AOs
may contact Citibank’s Navy account representative directly to resolve the imbalance. If the imbalance cannot be
resolved, the AO will contact the COMNECC (Code N41) APC for resolution. If the issue is still unresolved, AOs
can call DoN’s Consolidated Card Program Management Division (CCPMD) at (717) 605-3107, (DSN 430) for
assistance.
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j. Regional Training. Periodically CCPMD conducts regional training for CHs. Visit the CCPMD
website (currently at https://www.navsup.navy.mil) to view dates and places for scheduled training sessions.
k. Monthly Audits / Reviews. Effective January 2009, the DoN CCPMD has mandated use of Citibank’s
Program Audit Tool (PAT) in lieu of the APC’s monthly and semi-annual reviews.
(1) The Level V APC shall update the command’s purchase card IOP to reflect PAT implementation.
(2) AOs are allowed approximately ten business days to complete the PAT monthly review and
submit the results to their Level V APC. However, the review must be completed no later than the first Friday
following the closing date of the billing cycle.
(3) Level V APCs have roughly 15 business days to complete their review and submit their responses
to the Level IV APC. The review must be completed no later than the fourth Friday of the month following the
closing date of the billing cycle.
(4) The Level IV APC must submit the COMNECC response to the Level III office no later than 30
days after the closing date of the business cycle.
(5) Since the semi-annual purchase card review is tied to the completion of the PAT review, the AO,
who is in the “deployed” status in PAT when the Level V APC submits the activity's review, must complete the
deployed PAT review no later than the end of the next cycle. Level V APCs shall manage the AO submission
process to ensure activity responses are submitted by the due dates.
(6) If the activity's PAT response is not submitted by the due date, the Head of Activity (HA) and the
Level V APCs will be notified via e-mail that the PAT submission was not received in accordance with COMNECC
policy. The activity will have three business days to submit the PAT response. Failure to complete the PAT review
and respond within three business days may result in COMNECC suspending the activity's purchase card program.
l. Unauthorized Commitments. Ensure approved purchase documents are prepared prior to procurement
actions to preclude the need for unauthorized commitment ratification actions. Additionally, the GCPC may not be
used as a method of ratifying an unauthorized commitment. See par. 3402 for unauthorized commitments and par.
10006 for the ratification process.
m. Annual Ethics / Standards of Conduct Training. Ensure annual ethics / standards of conduct training is
documented for all GCPC program participants.
n. Prohibited and Special Attention Items. Reference (g), enclosure (2), and reference (m), chapter five
(5), provides guidance on prohibited and special attention items. These listings are not all-inclusive. For a full
explanation and background information, refer to enclosure (2) of reference (g).
7228 GCPC Bulk Funding and Purchase Card Log. Bulk funding for GCPC purchases is no longer
authorized. Each requirement for consumables and general supplies to be purchased with the GCPC shall be entered
into SFM/RSUP and a separate requisition shall be initiated for each micro-purchase request (e.g., a Servmart run
for several line items will have a new requisition number assigned for the lot); each requirement for equipment and
repair parts to be purchased with the GCPC shall be initiated through OMMS/OMMS-NG against an open JCN and
purchased using individual requisition numbers. To control open purchases, maintain a purchase card log itemizing
all GCPC transactions. Figure 7-1 provides an example of a purchase card log. Closely monitor obligations to
ensure a positive balance at all times throughout the FY. Complete purchase card certifications on time to avoid
interest payments. Recoup excess obligations prior to the end of the FY in sufficient time for the command to utilize
the funding to support other requirements. It is imperative that no excess purchase card obligations remain four
months after the FY elapses.
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Figure 7-1
Purchase Card Log
Card Holder’s Name: _____________________________
NIB/NISH: (Y/N)
Statement Date
Credit Rcvd
FPI: (Y/N)
Disputed
Date
Order Rcvd Item Total
Reqn Nr Vendor Matl Balance
Date by Description Price
Rcvd
7229 Government Travel Charge Card (GTCC). The GTCC program was established to provide DoD
travelers a safe, effective, convenient, and commercially available method to pay for authorized expenses incident to
official travel, including local travel. USFF policy requires personnel who travel four or more times per year to
obtain a GTCC. Key points of the GTCC program include:
a. Travel Charge Card Limits. The type of card issued determines card limits. Level IV APCs can
temporarily increase the limits. Contact Level II and III APCs to request increases above Level IV APC amounts.
Card Limits are as follows:
Card Type Limit Temp Limit (Level IV)

Standard $7,500 $10,000
Restricted $4,000 $ 7,500
b. Split Disbursement. Split disbursement, mandatory for all military personnel, is a payment process
that permits reimbursement of authorized transportation, lodging, and rental car charges to be forwarded directly to
the GTCC contractor. Using this method significantly decreases the amount of delinquent dollars. Command APCs
and AOs should work together to ensure the correct amount is scheduled for split disbursement on travel vouchers.
c. Delinquent Accounts. A GTCC account is delinquent when a cardholder’s bill is not paid in full
within 30 days from the statement billing date. The contractor will suspend a GTCC when the account is 60 days
past due and charge late fees from the 75th day past due. USFF provides monthly status reports on delinquent
accounts. DoN established a delinquency rate goal of two percent or less. This rate is based on 60 day past due
delinquent dollars divided by total outstanding dollars. COMNECC will provide a monthly delinquent status report
to divisions/groups, squadrons, and commands on/or around the 20th of each month for corrective action.
d. Mission Critical Travel. Travel is considered mission critical for DoD personnel under competent
orders and performing duties that, through no fault of their own, prevents the traveler from filing travel vouchers,
including interim vouchers, or promptly paying outstanding travel card balances. Mission critical status must be
reflected on the travel orders and before the CH’s account is suspended in order for the traveler to be reimbursed for
any late charges incurred while in this status. With the approval of the CH’s supervisor, the APC is authorized to
advise the card contractor that the CH’s account is designated as mission critical travel status. Only Level II and
Level III APCs are authorized to assign someone mission critical travel status. The traveler shall settle outstanding
bills within 45 days of removal from this status. For details, see Travel Card Policy Notice 17 (TCPN-17) of 10 Dec
2008, Mission Critical, on the CCPMD website https://www.navsup.navy.mil/ccpmd/travel_card/policies.
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e. Monitoring Cardholder Accounts. All APCs should frequently access the secure, web-based “Citibank
Custom Reporting System” (CCRS) to monitor cardholder activity. See DoN Travel Charge Card Program APC
Desk Guide, Art. 3.7.7, for reports that should be reviewed on a continuing basis.
7230 Defense Travel System (DTS). DTS is a web-based paperless electronic temporary duty travel system
that allows Navy members to request, construct, and liquidate official travel from the desktop. This travel system is
mandated for all Navy entities. Reference (p) refers. Due to financial implications to the command’s OPTAR travel
funds for proper DTS management, the DTS program will be inspected during the command’s Supply Management
Certification (SMC) and Supply Management Assist (SMA) visits. Regardless which department (N1, N4, etc.)
within the command administers the DTS program, the Supply Officer shall coordinate with the command’s
leadership to ensure the DTS Authorizing Official / Certifying Officer is available and prepared for the SMC / SMA
visits. Highlights of DTS include:
a. Business Rules. Each activity/Command should establish business rules for DTS usage. The “Navy
Business Guidelines” for DTS dated 02 May 2006 is located on the website https://dts.navy.mil and is for use by all
Navy commands. These guidelines should only be tailored for command or location unique requirements. DoD and
Navy travel policy cannot be tailored.
b. Lines of Accounting. Correct lines of accounting are critical for DTS. The main cause of rejected
documents in DTS is erroneous information in the line of accounting field. This field contains 12 characters
constructed by UIC, last digit of fiscal year, NECC assigned five-digit code, and an expense element. The NECC
(N413) reimbursable financial analyst provides reimbursable lines of accounting.
c. Centrally Billed Account (CBA). In late 2006, CBAs were established for Echelon IV commands to
procure commercial transportation for personnel on official travel who are unable to obtain individual GTCCs.
Commands should contact their Division/Group or Squadron APC for assistance if needed.
d. TADTAR BORs are not required for DTS obligations. The “Perfect BOR” (Appendix F) shows the
proper way to report DTS grants and obligations. DTS grants and obligations must be reported on the BOR to
balance the BOR grants with the NAVCOMPT Form 2168 and to determine the balance of unobligated funds in
DTS. SFOEDL/MFOEDL charges against the travel budget should be annotated in the "TYCOM Info" section as
shown on the “Perfect BOR.”
7231 Commercial Ticket Program (CTP). The CTP is used to fund transportation expenses in conjunction
with joint exercises and is controlled by USFF. Naval Operational Logistics Support Center (NOLSC) will issue
CTP approval via Naval Message to include deploying units, total cost, and one way/round trip ticket authorizations.
When the message is received, NECC will request funds from USFF. NECC will provide deploying units a line of
accounting (LOA) to cite on orders to pay for ticket costs. Deploying units will provide NECC with copies of all
orders and Sato endorsements typed with CTP LOA cited and copies of all claims upon liquidation.
7232 Commercial Ticket Delinquencies. SATO will report unobligated travel orders to USFF when
commercial airline tickets cannot be paid because no obligations exist in STARS-FL. When notified of a delinquent
ticket the following should be considered:
a. When were the orders issued and authorized by the unit?
b. How and when were obligations transmittals electronically forwarded to NECC?
c. If travel order obligations transmittals have not been electronically transmitted, what are the problems?
As directed by USFF, NECC must take immediate action to obligate travel orders reported on listings when received.
Units, Divisions/Groups, Squadrons, or ESUs must forward information required for each traveler immediately to
include the return date, the TL number, and Fund Code/JON used for the travel.
7233 Fuel Automated System (FAS) Guidance. In utilizing the Fuel Automated System (FAS) Program, the
following guidance on the obligations and recording of fuel consumption and charges through SFM/RSUP will be
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implemented to match disbursements that are generated through Defense Energy Support Center (DESC) to match
DFAS.
a. All units shall maintain a local fuel consumption log recording all fuel charges under the OPTAR
holder’s responsibility and retain the corresponding receipts.
b. NECC Comptroller will access the FAS program weekly and create a file utilizing the activity's UIC
for all charges for that unit. Each transaction will generate an obligation that will appear on the monthly
SFOEDL/MFOEDL.
c. The NECC Comptroller will send an email to the activity showing the total transactions that were
obligated in STARS-FL (540C). To prevent duplicate obligations, do not enter these transactions into SFM/RSUP.
These transactions will be posted and accepted on the monthly SFOEDL/MFOEDL listing.
d. Commands and units shall reconcile the consumption log with the monthly SFOEDL/MFOEDL
listing to validate fuel transactions and shall maintain all documentation (e.g., the email with the output file and all
fuel receipts).
7234 Other Procurement Navy (OPN) Funds. The OPN appropriation (equipment purchases over $250K)
finances the procurement, production, and modernization of equipment not otherwise provided for by other
appropriations. The OPN appropriation is divided into eight Budget Activities. Budget Activities 1 through 6,
defined in the FMR Volume Seven (7), par. 074360, are commodity oriented and are administered by various
systems commands/project managers. They may, but usually do not, apply to NECC activity requirements. When
applicable, requirements for these items should be addressed to the appropriate system command via the chain of
command. Budget Activity Seven (7), Personnel and Command Support Equipment, is the OPN Budget Activity
that usually applies to NECC OPN Procurement and is the responsibility of the OPNAV Fiscal Management
Division; however, direct administration is delegated to various second echelon commanders. USFF has the
responsibility to administer Operating Forces Support Equipment (OFSE).
7235 Host/Tenant Agreements. Host Tenant Agreements (also known as Inter-Service Support Agreements or
ISSAs) are agreements for services provided by a host of a base, naval station, etc. for its tenants. It specifies
whether those services will be provided at no cost or for a fee. In general, activities are provided most recurring
base services at no cost. This is designed to minimize the exchange of funding (and workload to administer the
funding documents) within a Fleet. Additionally, in the case of facility/pier maintenance, the base is mission funded
for recurring maintenance because the base owns the facilities/piers and it is most efficient for them to have the
financial responsibility to provide for all necessary maintenance, rather than rely on happenstance reimbursement.
This is not to say the activity never pays the base for some services, such as renovations specifically required by the
activity, which can and should be charged to the activity OPTAR. However, since the majority of base services
should be free, the activity should be very careful in agreeing to pay for any service. To assist activities, NECC
requires a copy of all Host / Tenant Agreements involving all NECC activities to be forwarded to NECC for review
PRIOR to signature and execution at the local level. NECC activities should forward Host/Tenant agreements to
N413 / N1 for review. N413 will provide an endorsement signature and return the ISSA to the activity for signature.
7236 DoD Activity Address Codes (DODAAC) / Unit Identification Codes (UICs). DODAACs / UICs are
used to establish mailing, shipping, and billing addresses applicable to inter-fund material requisitions issued by
naval commands and activities. Inter-fund bills are bills between activities of different military departments or
Defense agencies, or between military departments or Defense agencies and the General Services Administration
(GSA). DODAACs are listed in the DoD Activity Address Directory (DODAAD), which is also used by Defense
Automatic Addressing System (DAAS) for electronic routing of bills. Establishing and changing DODAACs is
coordinated by USFF; however, activities must work with their assigned NECC analyst when requesting and or
changing DODAAC information.
7300 Budget OPTAR Report (BOR)
a. NECC OPTAR holders shall execute a live BOR and transmit the report to the COMNECC
Comptroller (N413) no later than the due dates cited in the annual COMNECC Force Supply Message, Subj:
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COMNECCINST 4400.1B
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“Month-End Closeout for Budget OPTAR and DTS Reports for All NECC OPTAR Holders.” Late BORs are not
acceptable. Run a trial BOR before executing a “live” report and verify accuracy of columns 22, 23, and 24. If
system problems prevent the timely submission of a system-generated BOR, the unit must submit a manual
estimated BOR to arrive by the required due date. If the BOR will be delayed due to mission/operations, notify the
assigned NECC budget analyst via email providing reason and anticipated submission date. The proper format for
submitting the BOR is outlined in Appendix F. Verify the following items before processing the BOR:
(1) Ensure latest OPTAR authorization has been posted.
(2) Ensure latest TL log has been annotated.
(3) Ensure the BOR is annotated with the last SFOEDL/MFOEDL that has been processed.
(4) It is imperative that all OPTAR holders meet the deadline outlined above.
b. Prior Fiscal Year BOR. NECC OPTAR holders shall execute and transmit live BORs for prior fiscal
years, along with the current fiscal year BOR, for the first six (6) months of the current fiscal year and every month
thereafter upon changes to BORs’ balances. Prior fiscal year BORs are prepared and submitted in the same format
as the current fiscal year BOR.
c. Reimbursable OPTAR Status Report (OSR). NECC commands receiving reimbursable funds shall
prepare a reimbursable OSR monthly until the funds expire and all applicable SFOEDLs/MFOEDLs have been
reported. Reimbursable OSRs are prepared and submitted in the same format as current fiscal year BORs. Verify
the following before submitting the reimbursable OSR:
(1) Financial Transmittals (TLs) are prepared manually (in MILSTRIP ZOA/XOA format) and
submitted via email to COMNECC N413 when procurements are initiated and additionally for each adjustment or
cancellation of existing obligations. The current month’s TLs must be listed individually and totaled on the OSR.
(2) Fund Code “PA/NA” is used for active or “ZA/FA” for reserve funding; these are the only
appropriate fund codes for reimbursable funds.
(3) The OSR cites the correct Reimbursable Category Code (RCC).
(4) Reimbursable OSRs can be submitted separately per RCC or consolidated.
7301 Financial Transmittal Letter (TL). At a minimum, NECC OPTAR holders shall execute a live TL on the
last workday of every week (usually Friday) and the last workday of the month. Additional TLs may be executed
during periods when a large batch of requisitions has been issued. Send TLs only when there are obligations to
transmit; “zero” obligation TLs will not be processed.
a. For RSUP activities:
(1) Execute adhoc “Reserve Fund Code” which identifies active fund codes requiring change to
reserve fund codes;
(2) Execute database alignment program (DAP) 63 prior to executing trial TL;
(3) Execute adhoc “Reserve Fund Code” again to ensure negative report; if not negative, contact
COMNECC N412 immediately;
(4) Execute a trial TL before executing a “live” report to ensure all debit and credit transactions are
accurately reflected. If TLs will be delayed due to the command’s mission or operations, notify the assigned NECC
budget analyst via email providing the reason and anticipated submission date. The TL text file (.TXT) must be
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COMNECCINST 4400.1B
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transmitted (no exceptions) via SALTS / WebSALTS to the COMNECC Comptroller Department, SALTS address
code “CCA”. It is imperative that all OPTAR holders meet the deadlines stated above.
(5) After upload of TLs to WebSALTS, convert Z0A and X0A transactions to “B1” records using job
order number (JON) middleware. After JON assignment, transmit transactions to STARS-FL.
b. For SFM activities, execute a trial TL before executing a “live” report to ensure all debit and credit
transactions are accurately reflected. If TLs will be delayed due to the command’s mission or operations, notify the
assigned NECC budget analyst via email providing the reason and anticipated submission date. The TL text file
(.TXT) must be transmitted (no exceptions) via SALTS / WINSALTS to the COMNECC Comptroller Department,
SALTS address code “CCA”. It is imperative that all OPTAR holders meet the deadlines stated above.
7302 Contingency Operations Cost Reporting. During periods of conflict or contingency operations, USFF
may authorize reimbursement of expenses associated with these operations. There are three types of contingencies
which require special reporting: Overseas Contingency Operations (OCO), natural disasters, and defense support of
civil authorities. All of these reports are subject to audit.
a. Overseas Contingency Operations (OCO). Current overseas contingencies include Operation New
Dawn (OND) and Operation Enduring Freedom (OEF). OEF is subdivided into Afghanistan, Horn of Africa, and
Other. Operation Noble Eagle (ONE) is the mission for homeland security and defense. USFF provides the data
elements and format, which changes from time to time, for reporting expenditure of funds for these types of
operations, referred to as supplemental funding. Supporting documentation for expenditure of supplemental funding
must be maintained per reference (a), Volume 12, Chapter 23, for review and audit purposes. Echelon IV activities
shall review and validate the Monthly OCO Obligations Report extracted from STARS-FL and distributed by
COMNECC N413. The validated reports shall be submitted monthly as directed. The review and validation process
shall include a description of each line item and detailed justification of any cost obligated for “Operation Enduring
Freedom Other.” An Affirmation Letter (Figure 7-2) must be signed by the command’s N4 reporting official and
submitted to the COMNECC Comptroller each month. OCO funding is available to ensure that NECC forces
remain ready to meet all commitments while also standing up new mission capabilities essential to contingencies
specified by USFF. Obligations authorized to use supplemental funding are:
(1) Active Anti-Terrorism Force Protection (ATFP) requirements, repair parts, and phased
replacement items cannot be claimed as OCO if in support of INCONUS missions or requirements, as the office of
Finance Management and Budget (FMB) considers these requirements funded by those units possessing baseline
funding. Incremental costs in direct support of the OCO are authorized.
(2) Facilities: Leases for facilities, vehicles, and equipment required for in-theater operations when
standing up a new command/unit. (Does not include INCONUS facility upgrades.) If approved by NECC Code
N43, OCO funds may be used to upgrade or provide additional structures required in support of the OCO mission.
(3) TAD: Costs associated with Temporary Additional Duty (TAD) of personnel assigned to missions
in support of OCO.
(4) Clothing: Items such as camouflage utility uniforms (CUU), body armor, and other specialized
clothing required for supporting OCO.
(5) Medical: First aid and blowout kits, chemical/biological medications and similar medical supplies
required for supporting OCO.
(6) Training: Incremental costs associated with joint exercises and Navy Enlisted Classification (NEC)
training required for maintaining qualifications of personnel to meet additional CENTCOM tasking for conventional,
In Lieu Of (ILO) and Individual Augmentee (IA) forces. Includes TAD costs associated with this training. This
category does not include building facilities to accommodate training.
(7) Repair Parts: Incremental costs of repair parts associated with maintaining all boats, CESE, and
specialized equipment for in-theater operations.
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(8) Phased Replacement Items: 100 percent of accelerated phased replacement item costs resulting
from increased operating tempo, not including boats or CESE used in support of in-theater operations.
(9) C4I: Radios and communications equipment required for joint communications including cost of
applicable airtime used in support of in-theater operations.
(10) Other Services and Miscellaneous Contracts: Expenses of this type may include such items as
contractor support for equipment maintenance for in-theater operations or specialized training of personnel required
as a back-fit for deployed personnel.
(11) Purchases Approval Thresholds. In keeping with financial management guidance of reference (a),
the NECC Comptroller must approve and process funding documents for all purchases exceeding $250K; NECC
Code N43 must approve table of allowance (TOA) and facilities purchases and upgrades; NECC Code N6 must
approve C4I and IT purchases; and NECC Code N7 must approve training issues. All approvals must be in writing
and maintained on file with the applicable purchase documents. See par. 7213 for details.
Figure 7-2
Overseas Contingency Operations (OCO) Letter of Affirmation
<Date>
From: <NECC Reporting Command, N4>

To: Comptroller, Navy Expeditionary Combat Command
Subj: Overseas Contingency Operations (OCO) Letter of Affirmation
1. I affirm the <month / year> cost data submitted by <NECC Reporting Command> is a fair representation of
our on-going activities related to the Overseas Contingency Operations (OCO) and Disaster Relief Efforts.
2. An explanation is included to assist in interpretation of the costs presented and the methodologies used to
gather data not readily available within our accounting systems.
<Reporting Official’s Signature>.

Printed Name & Title
b. Natural Disaster Contingency Operations are efforts that support Navy assets and personnel in
preparation, evacuation, prevention, mitigation, cleanup, and restoration of areas affected by natural disasters (e.g.,
floods, hurricanes, wildfires). USFF may reimburse the costs for supporting Navy assets and personnel. Upon
request, commanders may have mission assignments delegating the command with Immediate Response Authority
to provide temporary assistance to save lives, prevent human suffering or mitigate great property damage until local,
state, or other federal authorities assume control. Any funds used to support a mission assignment shall be
maintained separately from other costs incurred and reported regularly, per guidance provided on a case-by-case
basis, until the mission is completed. The mission assignments should be reimbursed by another agency (i.e., the
requesting authority).
c. Defense Support of Civil Authorities (DSCA) is support provided by DoD agencies in response to a
request for assistance (RFA). Assistance is typically provided to civil authorities for the preparation, prevention,
protection and recovery from domestic incidents including terrorist attacks, major disasters (e.g., the collapse of the
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Minnesota bridge), and other instances of national significance. When not equipped to properly handle the
magnitude of an event, state or federal agencies may request assistance for support of special events of national
importance, (e.g., political conventions). Any funds used to support an RFA order shall be maintained separately
and reported regularly, per guidance (on a case-by-case basis), until assistance is completed. The agency making the
request should reimburse these costs.
7303 Financial Transaction Listings (SFOEDL / MFOEDL / AUOL / ADL)
a. STARS-FL reports which OPTAR holders must reconcile monthly are:
(1) Summary Filled Order Expenditure Difference Listing (SFOEDL) / Monthly Filled Order
Expenditure Difference Listing (MFOEDL);
(2) Aged Unfilled Order Listing (AUOL) / Unfilled Order Listing (UOL) / Active Document Listing
(ADL).
b. Properly post and process SFOEDL / MFOEDLS within 10 days of receipt and report differences on
the monthly BOR (column 23); fax or e-mail all SFOEDL / MFOEDL challenges immediately to NECC. SFOEDLs
/ MFOEDLs are available on the website no later than the eighth day of each month.
c. Process the AUOL / ADL within 20 days of receipt. Administratively cancel (ADCANC) current FY
obligations only if requisitions truly warrant cancellation.
d. Download Financial Transaction Listings from SALTS (web address: https://web.salts.navy.mil/).
7304 Material Obligation Validation (MOV). To prevent the loss of OPTAR funds, process MOVs in a timely
manner as the receipt of status code “BS” (requisitions cancelled due to command’s failure to respond to MOV) is
unacceptable. The following guidelines apply:
a. Routinely perform aggressive review of the Material Outstanding File (MOF) / Active Requisition
Table (ART).
b. Initiate follow-up action with appropriate supply sources to obtain current, valid status. Resubmit
requisitions for valid requirements with “dead” requisitions, as necessary.
c. Review open purchase requisitions to ensure contracts will be awarded before the end of the fiscal year.
d. Closely review all continuing service (C9999) requisitions such as telephones, purchase card logs,
PWC charges, etc. to ensure services are adequately funded. Make obligations adjustments to cover actual and
projected expenditures through the end of the fiscal year. Funds provided to servicing activities (e.g., PWC) are
treated as reimbursable and unfilled order amounts are frozen in STARS-FL. To recoup excess funds, submit an
amendment to the servicing activity to decrease the authorization. Ensure the activity acknowledges an acceptance
of the amendment. If not accepted, the amount that appears on the UOL will remain frozen in STARS-FL and
subsequent cancellations will be rejected.
e. Maintain a ledger itemizing all transactions; and closely monitor obligations to ensure a positive
balance at all times throughout the fiscal year. Complete purchase card certifications on time to avoid interest
payments. Recoup excess obligations prior to the end of the Fiscal year in sufficient time for the command to utilize
the funding to support other requirements. Purchase card obligations shall not to be used to “hide” end of the month
OPTAR balances.
7305 Tri-Annual Financial Obligation Validation Reviews (OVRs). NECC, as an Operating Budget holder,
is mandated by ASN/FMB to report to USFF that all outstanding financial obligations in STARS-FL have been
reviewed by NECC and subordinate commands on a continuing basis and remain valid. These reviews, performed
tri-annually, provide an appropriate means to identify and correct obligation accounting errors and ensure that only
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those obligations that are valid and reflect a real requirement remain in accounting ledgers and financial reports.
Approximately two weeks prior to required reporting dates of January 31, May 31, and September 30, COMNECC
Code N413 will send validations with specific guidance for commands to review and report results. NECC OPTAR
holders must review at least one third of all FYs’ outstanding obligations for each tri-annual reporting period (so that
100% of all outstanding obligations have been reviewed annually) in order for COMNECC to certify all
requirements by the end of the fiscal year. Retain validation documentation on file for audit / review by higher
authority. Documentation should include the number and amount of obligations reviewed by category (work request,
project orders, job orders, and supply requisitions), amount de-obligated, and amount validated as accurate and
required.
7306 Standard Accounting and Reporting System - Field Level (STARS-FL). STARS-FL has established
financial reports and allows query capability to create local unique reports. The COMNECC Comptroller can
demonstrate the best methods for using the system to meet local needs. NECC financial records in the STARS-FL
database are used to generate Navy financial reports. STARS-FL is the only official financial record and only these
accounting records are a valid measure of financial performance. Financial data is received and uploaded from
SFM/RSUP as well as direct input by the Comptroller and DFAS. As a management tool to aid in tracking funds,
Supply personnel are strongly encouraged to apply for "Inquiry Only" access to STARS-FL. Contact COMNECC,
N413, Budget Analysts for an application, information on the benefits of STARS-FL access, or training in basic
access and effective utilization of STARS-FL.
7307 Job Order Numbers (JON) / Fund Codes (FC). The JON/FC is the key element in the STARS-FL line
of accounting. Each JON/FC carries information in the database that links it to both accounting and budget
reporting requirements. NECC is responsible for maintaining a JON/FC structure that accurately records costs for
each program assigned to their command. All Units are responsible for using the JONs/FCs assigned to them
correctly. Correct assignment of JONs/FCs on each transaction ensures costs are accurately recorded to the right
program. COMNECC N413 administers approved JONs. For RSUP activities, JONs are assigned using
middleware (see par. 7301 and for training, see NECC Portal, N41 Shared Documents).
7308 SFM / RSUP / STARS-FL Reconciliation. A key to accurate financial records is establishing a
reconciliation process between SFM/RSUP and STARS-FL. It is a joint responsibility of both Supply and
Comptroller organizations to ensure data uploaded from SFM/RSUP (or any other feeder system) is accurately
recorded in STARS-FL. It is important to remember that STARS-FL is the official record, and the bottom-line
requirement is that it be accurate. Procedures may vary due to local requirements. Echelon IV and V Supply
Officers/Financial Managers will establish procedures to ensure accuracy of their accounts.
7309 Financial Audit Management. NECC OPTAR Holders will ensure financial transactions are accurate and
records well maintained. The keys to good financial management are accurate records and a clear audit trail on all
transactions. Due to the efforts by DoD to comply with the “Chief Financial Officers Act of 1990”, local records
may be audited by outside audit agencies such as DODIG, Naval Audit Service, GAO, or private audit firms under
contract to Navy or DoD. These agencies are authorized to review your financial records and any records related to
financial transactions, provided their visit is cleared in advance by COMNECC. Any Unit contacted by an outside
audit agency should verify with the chain of command that the visit has been cleared by COMNECC. No data
should be provided until the clearance is verified. To maintain accurate records, Supply Department shall:
a. Conduct a monthly internal MOV in accordance with reference (b), par. 3747.
b. Review transmittals and extract all depot level repairable (DLR) requisitions monthly. Ensure DLRs
have been turned-in or a skeletonized DD Form 1348-1A is filed in the Repairable Suspense File for remain-in-place
(Advice Code 5S) items.
c. On a monthly basis, ensure the OPTAR log balance equals the difference between the OPTAR Grant
and Cumulative Gross Adjusted Obligations, including SFOEDL / MFOEDL charges to date. Ensure the OPTAR
grant is current and reflects all changes.
d. Maintain accurate and complete records on all credit card transactions.
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e. Reconcile SFM/RSUP and credit card transactions with STARS-FL records as required. COMNECC
Comptroller will establish procedures and frequency based on local requirements.
f. Maintain records on all open (un-liquidated) documents for all open fiscal years. Fiscal year accounts
are open one year for obligation purposes and five additional years for accounting / liquidation purposes.
7310 Internal Controls / Separation of Duties. Good internal control procedures require establishing a
separation of duties in financial transactions where possible in order to diminish the opportunities for fraud, waste,
and abuse. Echelon III Comptrollers may mandate specific procedures with specific document types in order to
ensure positive control over Command funds. At a minimum, documents funding contracts should not be signed by
anyone outside of the Comptroller organization and contract technical representatives (COTRs) should never be
assigned to the Comptroller organization. The Commanding Officer of each Unit, Squadron, Division/Group, or
ESU is responsible for ensuring that adequate controls are in place.
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COMNECCINST 4400.1B
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CHAPTER 8
TRAINING
References: (a) COMNECCINST 3502.1 – Navy Expeditionary Combat Command Training Manual (NECC
TRAMAN)
(b) DoD Directive 5500.7 – Joint Ethics Regulation (JER)
8000 Introduction. Leadership responsibilities include ensuring personnel are equipped with the proper tools to
accomplish the mission. Training is among the most important tools. Only when subordinates are adequately
trained can the command's mission be carried out effectively. Training cannot be left to chance or reliance upon on-
the-job training. Training programs that involve a balance of professional, military, and personal growth are the
basis for increased productivity and job satisfaction. The success of Expeditionary Force commands is a result of
continuous training. Effective training includes a mix of active on-the-job training, job rotation and a structured
formal plan tailored to Expeditionary Force requirements and documented to ensure continuity during personnel
changes. Leadership will ensure every Sailor has a Navy Knowledge Online (NKO) account and track the training
Sailors complete on NKO.
8100 Logistics Training Cycle. All commands need to be ready to respond to world events. To help ensure the
Supply Department is ready to respond to any event, the Supply Officer and the Supply team must focus on
processes. Do not ‘ramp-up’ for inspections or other events. The best way to focus on the process is to conduct
self-assessments at least semi-annually using App. B, SMC checklist, to identify weak areas and train to correct the
deficiencies. A thorough evaluation of the training shows whether the trainers achieved the standard and therefore
determines the overall effectiveness of the training plan or the execution of training. Training without evaluation is
a waste of time and resources. Reference (a) addresses continuous training requirements (CTR) that must be
maintained at all times to be able to reach the highest state of readiness. Certification of readiness is achieved by
satisfactory performance at the Supply Management Certification (SMC) per Appendix B of this instruction. Prior
to an SMC, the Division/Group Supply Officer will conduct assist visits to identify weak areas.
8101 Formal Training
a. The Supply Officer should develop and maintain a Supply Personnel Required Schools List to be used
for input to the command’s Required Schools Master List. This list should include all formal classroom course
requirements necessary to meet the command’s Navy Officer Billet Code (NOBC), Navy Enlisted Classification
(NEC) requirements, and required schools listed in the Navy Training Management & Planning System (NTMPS).
The list should also include corresponding onboard school graduates, their respective projected rotation dates
(PRDs), and prospective gains. From the command’s consolidated listing of required schools, the Commanding
Officer can readily identify existing and projected shortfalls and initiate timely remedial actions. See reference (b).
b. All active duty (AD) and full time support (FTS) logisticians and Supply Officers (E5 – O4) are
required to complete the "Expeditionary Logistics Course," three computer-based training (CBT) modules, within 18
months of reporting onboard (for SELRES logisticians, see App. H, Par. 3d.). Available on NKO, '101' (basic) and
'201' (intermediate) level CBT modules provide overviews of logistics topics pertinent to Expeditionary Forces in
garrison / homeport, while preparing for deployment, and while operating in a forward deployed theater. The third
CBT module, Module 3A available on the NECC N7 Portal, is unique to NECC Forces (Module 3B is Naval Special
Warfare specific). The ExLog course also introduces DoD joint operation procedures to provide an understanding
of the complex nature of supply and support capabilities of other branches of service to ensure a successful mission.
To enroll in and access the CBT modules:
(1) Log in to Navy Knowledge Online;
(2) Under the Learning tab select “Navy e-Learning > Online Courses”;
(3) In the “Content” box on the left side of the screen, select “Browse Categories”;
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(4) Select “Department of the Navy (DON) Training” then “Navy Supply”;
(5) Under “Subcategories” section, select “Naval Expeditionary Logistics” then “Expeditionary
Logistics Course – Basic” or “Expeditionary Logistics Course - Intermediate.”
c. The Supply Officer shall establish a written detailed one-year training plan that is responsive to
Expeditionary Force requirements. The plan shall include general military training (GMT), individual professional
in-rate training, and “warrior skills training” required by Expeditionary Forces. The training must be adequate to
maintain a high state of readiness and to maintain aggressive supply support of the command. The written training
plan for Supply personnel should be approved by the Supply Officer and the command Training Officer and should
be promulgated prior to the beginning of the fiscal year. The written training plan should be posted in Supply
Department spaces and adhered to as much as possible, operations permitting. Assistance in establishing the formal
training program may be obtained from various organizations, including Southwest Regional Maintenance Center
(SWRMC), Readiness Support Group (RSG) or Afloat Training Group (ATG), Integrated Logistics Office (COSAL
Training), Service School Command, SPAWARSYSCEN (MicroSNAP / NTCSS), NAVSEALOGCEN, and the
Navy Supply Corps School (NSCS). Fleet Training Center (FTC) offers many valuable courses. For quotas or
additional information, contact the Supply and Training Officer at FTC.
d. Various logistics training courses and assist visits are provided by the ATGs and Fleet Training
Command. Classroom training course schedules are provided quarterly via Naval Message and include training in
RSUP, Logistics management, Financial Management, HazMat, SMARTS, DLR Management / FACTS,
Configuration Management, CMP Management, Government-Commercial Purchase Card, Material Outstanding
File (MOF) Maintenance, Inventory Management, 3M, OMMS-NG, Supply Petty Officer Training, and Food
Service Management (FSM). Many of these classes are offered via Video Tele-Training (VTT). Commands are
encouraged to attend these classes to enhance their knowledge in Supply processes and to be familiar with the daily
business of SFM and OMMS, RSUP and OMMS-NG, and FSM automated supply operations.
e. Before submitting requisitions / open purchasing / contracting for any training, regardless of dollar
value, all commands and units shall obtain COMNECC Code N7 approval.
8102 Navy Enlisted Classification (NEC) Requirements. Each command should ensure personnel hold the
required NECs according to the Unit’s Activity Manning Document. For example, commands with hazardous
materials (oil, paints, cleaning compounds, etc.) must make sure sufficient personnel at the command hold NEC
9595, Hazardous Materials Technician, to manage the command's HazMat.
8103 Vehicle Licenses. Every Supply Department should have personnel who possess the following licenses if
applicable to the command’s mission:
a. 4K RT FL
b. 6K FL
c. 12K FL
d. 15K Stake
e. Tractor Trailer
8104 Other Training. Supply Department personnel should also attend the following training courses if
applicable:
a. WINSALTS / WebSALTS
b. Government-Commercial Purchase Card (GCPC)
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c. Small Purchase
d. Field Messing
e. Fiscal Procedures
8105 Homeport Training Schedules. Preparation for the homeport-training period begins very early in the
deployment. NECC commands have a significant personnel turnover following deployment and therefore must have
a period to rebuild. During the Maintenance Phase, NECC units must focus on ensuring they are manned with
personnel with the right pre-requisite qualifications and that the minimum required schools are completed in order to
proceed to the Basic Phase and fulfill assigned missions. Review of the next deployment manning level is required
to ensure training schools or classes are scheduled during homeport to cover shortfalls. The Command Training
Officer will begin working on the training schedule and request inputs from the Supply Officer. Although each
homeport schedule is slightly different, generally the following will occur:
a. Leave period
b. Factory / Formal training (school/NECs)
c. SCBT / Logistics Training (BLOCK)
d. Command and Control / Exercise (Khaki) //O/CPO Mini-FEX
e. Combat skills / weapons qualifications
f. Communication / Crew Serve weapons training
g. Field Exercise / Mobilization Exercise (FEX)
h. Planning Exercise
8106 Homeport Preparation Checklist. To ensure a smooth homeport period, and the subsequent deployment,
the Supply Officer should review the "pass-down" folder and the items on the following checklist. The
establishment of a Plan of Action and Milestones (POA&M) is highly recommended. Proper inventory management
results in well-defined asset visibility, documented requirements, and reliable unfunded, shortage figures.
HOMEPORT PREPARATION CHECKLIST
-Provide list to the Training Officer for schools required

-Establish deployment organization chart
-Schedule leave periods
-Create the FEX POA&M, OPORDER inputs
-Arrange for the Unit’s transportation of cargo To/From homeport
-Arrange for HHG shipment To/From homeport
-Identify advanced party, embark, deployed party, expeditor personnel
-Prepare deployment / FEX menu ... field mess request
-EDVR allowance review ... adjust PRDs/EAOSs as required
-Prepare deployment letters of authority, passwords, and required instruction updates
-Conduct annual training requirements (sanitation, ethics / standards of conduct, etc.)
-Review prior LMAV / FMAV
-Review deployment OPLAN / OPORDER
-Prepare Berthing plan for homeport
-Prepare MS TAD plan for homeport galley support
-Review deployment budget
-Training preparations
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-Field Messing class

-MicroSNAP / NTCSS
-MLO
-BLOCK
-Government-wide Commercial Purchase Card (GCPC)
-SCBT
-NECs
-Safety training
-Recall list update
-Arrange for required passport/security clearances
-Review requisition & shipping channels
-Transportation POCs
-Site specific unique
-Submit postal and cargo routing messages
8107 Supply Department Training Organization
FUNCTIONS:
Supply Officer Establishes training program

Training Officer Coordinates accomplishment of training program; submits schedules to
the Supply Officer & Command Training Officer
Division Officer Maintains the Division Officer Notebook
Training Records Keeper Maintains all training records
Training Petty Officers Schedules training for their division; submits quarterly and weekly
schedules to the Training Officer.
8108 Lesson Plans. Lesson plans shall be prepared and updated for each curriculum topic and individually
approved and dated by the Supply Department Training Officer. The LCPO shall review and initial all lesson plans
and ensure that training is accomplished.
8109 Curriculum by Rating. A listing of training subjects should be developed for each person in each rating.
The Lesson Plan table of contents serves as an excellent basis for the development of curriculums. Monthly,
quarterly, and annual training schedules for assigned Supply ratings (e.g., LS, CS, etc.) shall be maintained.
8110 Division Officer Notebook. A Division Officer (DO) Notebook shall be maintained for recording
pertinent personal information concerning each Supply Department member. Included in the DO Notebook shall be
copies of diplomas from all schools attended; all GMT, professional rate training, and warrior skills training; PQS
completed; mid-term counseling and yearly evaluations; and any performance counseling performed. MicroSNAP /
NTCSS also has a Division Officer Notebook module under the ADMIN subsystem. DO Notebooks, due to privacy
and proprietary information, shall be kept in a secure, locked location accessible only to the Division Officer and
LCPO. Notebooks will be checked out only when a valid requirement exists and shall not leave the workspace
except in the custody of the Division Officer or LCPO. Only the last four digits of the member's SSN shall be
annotated in DO Notebook documents and correspondence.
8111 Expeditionary Logistics (ExLog) Job Qualification Requirements (JQR) and Supply Rating
Personnel Qualification Standards (PQS)
a. Expeditionary logisticians, AD and FTS LS2s (E5) through LCDR (O4) Supply Corps Officers
assigned to the Expeditionary Combat Force shall complete the ExLog JQR within 18 months of reporting onboard
the command (for SELRES logisticians, see App. H, Par. 3d.). The purpose of the ExLog JQR is to establish a
standardized knowledge and skill base for Expeditionary logisticians serving throughout the NECC Force. The
extended scope and breadth of knowledge required in expeditionary logistics to support a unit's mission is
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fundamental to the success of each N4 Supply organization and its members. Interfacing with other military
organizations and services has made the expeditionary logistician a joint player and requires additional background
and experience not currently received in the traditional Navy basic logistics training pipeline. Completion of the
ExLog JQR will provide an in-depth and comprehensive background and resource for expeditionary logisticians to
be successful in their role in supporting expeditionary units. App. H provides the required ExLog qualifications and
signature pages.
b. Supply personnel will use PQS/JQR to train for final qualification in their appropriate assigned duties.
Ensure formal PQS/JQR established for each rating, general 3M, small arms qualifications, and any applicable
combat skills training is accomplished. Assign completion dates and monitor progress on a monthly basis. Post and
maintain updated JQR and PQS progress charts. PQS/JQR should be accomplished early in the individual’s tour of
duty.
8112 Annual Ethics / Standards of Conduct Training. All Supply Department personnel must receive annual
ethics / standards of conduct training as contained in reference (b).
8113 Training Records. The Supply Department Long Range Training Plan (LRTP), Supply Personnel
Required Schools List, Short Range Training Schedule, Approved Drill Plans, Record of Drills, and Training
Critiques for the last 12 months must be retained. All personnel assigned to the Supply Department shall have an
Individual Training Record including, at a minimum, the following:
a. Section One - Assigned training documents and individual training plans;
b. Section Two - All page 4 entries;
c. Section Three - All Page 13 entries associated with training or certification;
d. Section Four - All school completion certificates;
e. Section Five - All Final Qualification or Interim Qualification letters. This section can be combined
with Section One for efficiency.
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COMNECCINST 4400.1B
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CHAPTER 9
FOOD SERVICE OPERATIONS AND MANAGEMENT
References: (a) NAVSUP P-486 – Food Service Management General Messes

(b) NAVMED P-5010-1 – Manual of Naval Preventive Medicine, Food Safety
(c) COMFIRSTNCDINST 4400.3 (Series) – Seabee Supply Manual
(d) NAVSUP P-476 –Navy Food Service, FY 4th Qtr (Master List of Food Service Publications
and Notices)
(e) SECNAVINST 7220.66 (Series) – Units Designated for Essential Unit Messing (EUM)
(f) Joint Federal Travel Regulation (JFTR), Vol I, Part B – Per Diem Allowances for Uniform
Service Members
(g) Joint Federal Travel Regulation (JFTR), Vol II, Part L – Per Diem Allowances for DOD
Civilians
(h) BUMEDINST 10110.6 – Nutrition Standards and Education
9000 Introduction. The guidance in this chapter is intended to support and amplify existing procedures in
references (a) through (h) and other applicable food service directives as they apply. The majority of NECC
commands do not operate permanent dining facility operations (with the exception noted in par. 9001) and do not
have robust field messing capacity in terms of dedicated food service personnel and equipment. The principal focus
of this chapter is on actions required to ensure messing support is provided to NECC forces deployed in support of
operations and field exercises. Additionally, the NECC Logistics Planning and Concept of Support Manual
(available on the NECC N41 Portal) assists with deployment and major exercise preparation and sustainment.
Participation in pre-deployment planning conferences is vital to identifying messing options for deploying units.
9001 Operation of Permanently Established Dining Facilities (Naval Construction Forces). Currently the
NCF is the only COMNECC organization that operates permanently established food service operations. These
overseas ashore dining facilities support their units deployed to Camp Covington, Guam, and Camp Shields,
Okinawa, Japan. These dining facilities operate in accordance with the directives and guidelines set forth in
references (a) through (c). Administration, menu planning, subsistence procurement, subsistence stowage and stock
rotation, personal hygiene, equipment and facility sanitation, training, food service financial records-keeping, and
reporting for food service operations are covered in detail in the aforementioned references. Food Service Officers
(FSO) and Leading Culinary Specialists (CS) must become familiar with these publications to ensure the successful
and safe operation of dining facilities. FSOs and Leading CS’ should utilize the expertise and experience of the
Navy Food Management Team based at COMFLEACT Yokosuka to review their food service operations on a
periodic basis.
9002 Opening and Operating a Field Messing Unit in Support of NCF Field Evaluation Exercise (FEX).
Authorization and Operating Procedures. Reference (c) delineates the steps in obtaining authorization to operate a
field mess and the mandatory procedures in operating a field mess in support of NCF FEXs. Questions concerning
the administrative requirements and procedures to establish the field mess should be directed to either COMNECC
N41 or NAVSUP 51 via COMFIRSTNCD N41. Questions concerning the physical operation and management of
the field messing operation should be directed to COMFIRSTNCD N41 via the appropriate NCF Regiment.
9003 Messing in Support of COMNECC Unit(s) Deployments and Exercises Where Organic Messing is
Not Available
a. Pre-Deployment / Pre-Exercise Preparations. COMNECC forces will routinely deploy in support of

missions and exercises where messing support must be provided from an outside organization due to the lack of a
unit’s capability to sustain itself organically in terms of providing food service operations. Command leadership is
ultimately responsible for ensuring proper food service support is available to their personnel. Participation in pre-
deployment and exercise planning conferences is paramount to determine the messing options available to the
deploying / exercising unit(s) based on the deployment / exercise location. In addition to determining the messing
options available, the determination of potential cost reimbursement associated with food service support provided
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by an outside activity must be determined and relayed to Division/Group leadership and COMNECC N41 for
budgetary planning purposes. In mature, well-established theaters of operations, DoD-contracted dining facilities
may be readily available with no direct cost impact to COMNECC operational units.
b. Small Unit Deployments / Exercises Operating Independently. COMNECC units may be tasked with
essential operations or participation in exercises where there is no established military messing infrastructure and
there is no other U.S. military service provider in the operating / exercise area that can successfully provide messing
support. The following options in providing food service support should be explored by the deploying unit(s)’
Group/Division N3 and N41 leadership to determine what messing option best meets the operational requirement
while providing the best value food service.
(1) Contracted Food Service Support. NAVSUP’s COMFISC organization has established global
husbanding agent support contracts that can provide messing, berthing, and other quality of life services to
Expeditionary Forces. Deploying units should work directly with their regional supporting FISC (Norfolk,
Jacksonville, San Diego, Bremerton, Sigonella and Yokosuka) to identify the operating location, number of
personnel to be supported, duration of the deployment, and preferred meal service options (e.g., two hot and one
cold meal per person, per day). The unit’s Supply Officer and senior medical personnel must work with the
supporting FISC contracting office to ensure sanitation standards identified in references (a) and (b) are met by the
providing vendor. Cost estimates provided by FISC to the supported unit need to be passed to COMNECC N41
Comptroller via their Division/Group to ensure this messing option if financially sustainable.
(2) Utilization of the Local Economy via Per Diem Paid Under Travel Orders. Small unit
deployments to locations without a supporting military messing infrastructure may not have the required food
service volume to justify a messing contract. In these cases, utilization of per diem entitlements to cover individuals’
messing requirements may be required [i.e., payment of commercial meal rate (CMR - full per diem utilizing
commercial meal service), proportional meal rate (PMR - mix of government and commercial available meals are
utilized) and government meal rate (GMR - government provided food service, e.g., base galley)]. Reference (f),
par. U4149 and U4151, and reference (g), par. C4554 provide additional details on the proper assignment of per
diem meal rates. Early determination by the deploying unit of the corresponding cost associated with this messing
option is critical in properly forecasting the unit’s deployment and exercise budgetary requirements.
(3) Request for Support (RFS) to a Military Service Provider. The Army and Marine Corps have
robust combat service support (CSS) organizations that are capable of establishing field messing operations.
COMNECC units scheduled to deploy in support of joint operations or exercises with Army or Marine forces should
establish upfront what messing / subsistence support these services might be able to provide to COMNECC units.
COMNECC unit Supply Officers should attend pre-deployment / pre-exercise planning conferences to determine the
potential of messing support, relay their requirements to the providing organization, and if required, establish
monetary reimbursement procedures. Paragraphs 7200 and 7214 of this instruction provide additional details on
operational and exercise funding between COMNECC and supporting organizations.
9004 Meal, Ready to Eat (MRE) / Unitized Group Ration - Heat and Serve (UGR-H&S)
a. MREs and UGR-H&S satisfy subsistence requirements during those instances where, due to the
operational or exercise environment, messing cannot be accomplished via any of the means discussed in paragraphs
9002 and 9003. In particular, the initial stage of an operational deployment or exercise may require that
COMNECC forces be able to sustain themselves in terms of messing. MREs and UGR H&S are two readily
available options that can meet short term messing requirements. Additional MRE and UGR information is
available on the DLA website http://www.dscp.dla.mil/subs/rations/index.asp.
(1) Meal, Ready to Eat. MREs are ideally suited for meeting short-term subsistence requirements.
They are easily transportable, have a stable and relatively long shelf-life, and continue to be improved in terms of
selection variety, taste, and appearance. While specific OPLANS and DEPORDS may call out specific initial
endurance loads for self-sustained messing, NECC units should carry enough MREs to sustain approximately 15
days of operations upon arrival at their deployment / exercise location when availability of messing support is
uncertain. Reference (g) establishes a 21-day limit for MREs to be consumed as the sole ration. When the MRE is
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the sole ration, units will provide supplements and enhancements (for example, bread, milk, and fresh fruit)
whenever possible.
(2) Unitized Group Ration - Heat and Serve (UGR-H&S) / Tray Ration Heating System (TRHS)
(a) The UGR-H& S may be used to sustain COMNECC military personnel during military
operations that allow organized food service facilities. The UGR-H&S is designed to maximize the use of
commercial items and to simplify the process of providing high quality food service in a field environment. The
UGR-H&S module is characterized by tray-pack entrees and starches / desserts. The UGR-H&S tray-pack
components are thermally processed, pre-prepared, shelf-stable foods, and currently packaged in hermetically sealed,
half-size steam table containers. The container also serves as the heating pan and serving tray. Currently there are
three breakfast and 14 lunch / dinner menus available. With the exception of mandatory supplements, such as bread,
milk and cold cereal, and optional enhancements like fresh fruit, vegetables, and salad, the three breakfast and 14
lunch / dinner menus contain all food items and disposable items (cups, compartment trays, and trash bags)
necessary to feed 50 individuals. The UGR-H&S option is unitized into three boxes, which places two 50-soldier
menus on one tier of a pallet. The UGR-H&S option has a minimum shelf-life of 18 months at 80 degrees F. UGR-
H&S modules are assigned NSNs and are requisitioned via the supply system.
(b) The TRHS is a portable distillate fuel-fired system designed to prepare UGR-H&S tray-packs
in an outdoor, mobile environment. The TRHS can heat 18 tray-packs simultaneously, and when installed in a High
Mobility Multi-purpose Wheeled Vehicle (HMMWV), is designed to feed 500 personnel at three locations per day.
Contact COMNECC N41 for additional information concerning the TRHS and UGR-H&S modules.
b. Units that operate NAVSUP-approved field messes shall procure and manage MREs and UGRs per
reference (a), par. 2605. Units that do not operate NAVSUP-approved messes shall procure and manage MREs and
UGRs as follows:
(1) Use local dining facilities as primary supply points for obtaining MREs and UGRs. Coordination
and communication between local dining facilities and the operational support unit is mission essential.
(2) Carefully calculate requirements and manage MREs and UGRs because dining facilities will not
accept returned Operational Rations.
(3) To accommodate personnel changes, a five percent (5%) increase of MREs may be added to the
original request. The extra rations will be recorded as RIK under the miscellaneous category on the NAVSUP Form
1359. General messes are required to submit a certification letter to support the additional rations. The rations
reported to NAVSUP will be moved to Operational Support rations in the Navy Food Management Information
System (NFMIS) database. NAVSUP and BUPERS will use this category.
c. Basic Allowance for Subsistence (BAS). When performing field duty, members shall be charged for
all Government furnished meals (MREs and UGRs) made available. Charges at the discounted meal rate will be
directly deducted from the member’s BAS pay account. Meals are considered made available when drawn from
the dining facility. Per reference (c), members shall pay for government furnished meals while they are also entitled
to BAS. Regardless whether each member consumes MREs and UGRs provided by the dining facility, members
will have the cost deducted from their pay account prorated for each MRE/UGR issued to support that member’s
daily requirements.
(1) For example, 12 Sailors participate in unit training for four days. The unit requests and receives
144 MREs (three meals per day X four days X 12 Sailors = 144 total MREs = 12 cases) from the local dining
facility.
(2) UGRs come in modules that provide 50 complete meals and should be issued per reference (b).
(3) All MREs and UGRs received from the dining facility are considered consumed.
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d. Procedures
(1) MRE/UGR Requests/Orders. Units submit a signed memorandum (Supply Officer’s signature
required) to the local dining facility. The request shall indicate the total number of MREs and UGRs desired,
required delivery date (RDD), and total number of ration credits (three MREs/UGRs equal one daily ration credit).
Submit requests in sufficient time to allow the dining facility time to satisfy the request (generally seven working
days).
(2) Units may set up auto deduction of pay for all officers’ and enlisted personnel’s meals while
deployed. Proof of auto deduction of pay for meals shall be furnished to the general mess. Officers must elect auto
deduction of pay for their meals. If meals are auto deducted, rations will be recorded under Navy RIK. Enlisted
personnel and officers shall be charged at the discounted meal rate for all meals made available, whether or not
consumed. If auto deduct is not set up for cash sale patrons, rations will continue to be recorded under “rations sold
for cash.” All meals will be paid in advance to the general mess providing the operation rations.
(3) Activities may request additional food items such as milk, bread, fruits, etc., from the supporting
dining facility to supplement MREs and UGRs.
(4) OPTAR / Operations and Maintenance, Navy (O&MN) funds shall not be used to procure
subsistence items. Therefore, units are not authorized to use the Government-wide Commercial Purchase
Card to procure MREs, UGRs, and other food items or fruits and vegetables. The exception to this policy is
during declared emergencies (e.g., humanitarian missions such as the 2010 Haiti earthquake), with NECC
Comptroller approval, commands deploying to disaster areas may use O&MN funds to purchase a sufficient
quantity of MREs for the contingency. Deployed commands shall maintain strict inventory and issue accountability
of OPTAR-funded rations for the contingency. MREs shall not be retained in stock upon completion of the mission;
contact the supported area commander, task force commander, or group commander for disposition instructions of
excess.
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CHAPTER 10
CONTRACT MANAGEMENT
References: (a) COMNECCINST 5370.2 – Force Contract Management Manual

(b) COMNECCINST 5370.3 – Contractor Access to NECC Facilities and Information Technology
(IT) Systems
(c) Federal Acquisition Regulation (FAR)
(d) NAVSUPINST 4200.85 (Series) – DoN Simplified Acquisition Procedures
(e) NAVSUPINST 4205.3 (Series) – Contracting Officer’s Representative
(f) NAVSUPINST 4200.81 (Series) – Navy Field Contracting System Authority and
Responsibility
10000 Introduction. This chapter provides NECC commands with information regarding the proper
administration of services contracts. It is essential that command and unit officers, chief petty officers, and petty
officers are familiar with this instruction to properly manage command services contracts. This chapter is not
intended to be an all-inclusive authoritative COMNECC doctrine in contract management policy and procedures; it
is intended to provide an overview to NECC personnel unfamiliar with contract administration. Reference (a)
provides additional detailed policy, procedures, and guidance in contract management for COMNECC and
subordinate commands.
10001 Assistance. The COMNECC Force Contract Management Office (FCMO) staff, located at Bldg. 3504,
Naval Amphibious Base Little Creek in Norfolk, Va., is available for advice and assistance in any phase of contract
requests, development, and management.
10002 Force Contract Management Office (FCMO) Mission. The mission of the Force Contract Management
Office includes: 1) supporting all contracting requirements for COMNECC directorates as well as subordinate
commands; 2) directing, supervising, and training NECC commands in effective contract management to improve
combat readiness; 3) providing policy, acquisition oversight, and efficient contract management support for NECC
commands.
10003 Force Contract Management Office Functions
a. The FCMO ensures contracts requested by COMNECC Headquarters Staff and Echelon IV commands
are properly executed and managed for the life of the contracts. The FCMO directly contributes to NECC readiness
of operational commands through contract review, contractor surveillance, training, supervision, and evaluation.
The process begins at the Contract Review Board (CRB) to ensure contract requirements are vetted at the TYCOM
level to facilitate coordination across functional areas; minimize duplicative contractual commitments; validate
Force requirements; coordinate present and future associated funding requirements; and ensure requested contract
actions fall within fundamental laws and regulations governing the process for the expenditure of appropriated funds
for contract support. The FCMO provides guidance for establishing a contract package, contract vehicle, and
contract management oversight. The FCMO also assists in monitoring contractors' performance and management
systems to ensure cost, product performance, and delivery schedules comply with the terms and conditions of the
contract.
b. To sustain common contract management practices across NECC commands, the FCMO provides
training on various topics such as the fundamentals of contracting, types of contracts, contractor requirements,
contracting for non-personal services, non-DOD contracts, government-contractor relationships, inherently
governmental functions, personal services, management oversight, performance-based services acquisitions,
performance-based work statements, and paperless invoicing using the Wide Area Work Flow (WAWF) system.
Accordingly, FCMO evaluates each command on the success of their contract management efforts through the SMC.
c. For COMNECC Headquarters’ contracts, the FCMO oversees the check-in/out of the contractors,
ensuring they have the proper security clearance and IT systems’ access to fulfill the contract requirements per
reference (b).
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COMNECCINST 4400.1B
19 May 11
10004 Contractual Procurement of Support Services
a. Prior to embarking on any contractual procurement of support services, NECC Echelon IV / V

commands shall contact the FCMO to ensure a complete understanding of the rules and requirements for
establishing such a contract. FCMO assistance from the very beginning of the process saves the requiring
department or command time and effort as well as limit the risk of entering into an unauthorized commitment as
defined in par. 3402.
b. Logistics and Training Support Services. Support services such as staff analysts, warehouse personnel,
equipment maintenance, and training may be procured using the procedures described in Appendices B, C, D, and G
of reference (a) and further amplified below. The following is the step-by-step process in establishing a services
contract at an NECC activity:
(1) The requesting department or command:
(a) Identifies an actual need, differentiating between requirements and desires;
(b) Ensures the service being requested is not an “inherently governmental” function as defined in
Appendix F of reference (a);
(c) Pursues parallel efforts and considers all alternatives including using in-house resources;
(d) Completes a Statement of Work (SOW) and an NECC Contract Requirement Work Sheet,
enclosures (1) and (2), respectively, of Appendix G to reference (a); submits these documents to the FCMO for
CRB review per reference (a), Appendix G;
(2) The CRB validates the contract requirement and submits findings to NECC N01 for final approval;
(3) Upon receipt of NECC N01 approval, the FCMO provides follow-on guidance to the submitting
department or activity for establishing a Contract Requirements Package, if applicable; suggests a contract vehicle;
and provides contract management oversight;
(4) Per Appendix A of reference (a), the requisitioner completes a Requirements Package Checklist
for contracts above the Simplified Acquisition Procedures (SAP) threshold as defined in reference (c), Subpart
13.003, and reference (d). Mandatory points to address include market research, acquisition strategy, SOW,
Independent Government Cost Estimate (IGCE), funding documents, and a source-selection plan;
(5) In support of full and open competition per reference (c), par. 6.101, the requiring activity or
department:
(a) Attempts to identify three sources of supply or prepares a sole-source justification letter per
Appendix A of reference (a);
(b) If required, obtains applicable COMNECC directorate approval prior to procurement (i.e.,
COMNECC Code N7 approval is required for all contracted training, regardless of dollar value; any service
purchases over $250K must be approved and funding documents processed by NECC Code N413);
(6) The FCMO forwards all necessary documentation to the supporting Contracting Officer (KO) for
award;
(7) The requiring activity identifies personnel, prior to final award of the contract, for the WAWF
User Roles per reference (a), Appendix E. At a minimum, the responsibilities of the Accepter, Inspector, and Local
Processing Office must be established by the requiring activity and submitted to the FCMO for invoice tracking and
accountability.
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COMNECCINST 4400.1B
19 May 11
(8) To ensure contractor personnel have proper security clearances and Information Assurance
Certifications applicable to the contracted services, before they are granted access to the command's spaces and IT
systems, contractor personnel:
(a) For COMNECC Headquarters’ contracts, must check-in according to reference (b);
(b) For NECC Echelon IV or V commands, must check-in according to locally established
procedures.
c. Service Contract Administration. Once a service contract is awarded, the KO appoints a COR,
nominated by the requiring activity, to assist in monitoring contractor performance. By Letter of Appointment
(LOA), the KO designates a government employee, military or civilian, to act as the COR. The COR monitors
technical issues, contractor performance, adherence to the schedule and costs as described in the contract, the
Contract Administration Plan (CAP), and Appendix D to reference (a). If the designated COR is offsite, a Technical
Assistant (TA) shall be appointed by letter. Actions by the COR and TA, if assigned, include:
(1) Reviewing the COR/TA LOA. The letter identifies the COR’s authority, responsibility and
limitations for monitoring the contract. The letter also provides a detailed description of the required files and
guidance on ethics and standards of conduct. By signing the letter, the COR acknowledges responsibilities for
administering the contract.
(2) Reviewing the contract. Once the contract is awarded, the COR, who should be involved in the
acquisition from the beginning, should read the contract to ensure a complete understanding of the task, major
milestones, terms and conditions, and any special contract requirements, under which the contract will be performed.
(3) Establishing and maintaining separate files for each monitored contract. Paragraph 4.8 of
reference (c) and enclosure (7) of reference (e) provide comprehensive lists of COR file contents. At a minimum,
the COR contract files shall contain a copy of the following documents: 1) the solicitation; 2) the proposal on which
the contract is based; 3) the contract and any amendments; 4) all correspondence with the contractor, the KO, and
any other program officials dealing with the contract; 5) all reports from the contractor including monthly status
reports; 6) reports of inspections and site visits; 7) the COR LOA signed by the KO; 8) a copy of all deliverables;
and 9) completion of COR training documentation.
(4) Monitoring contractor performance. The COR’s primary responsibility is to ensure services
acquired under the contract conforms to prescribed quality, quantity, and other requirements within the specified
timeframes. A Quality Assurance and Surveillance Plan (QASP)
(https://acc.dau.mil/CommunityBrowser.aspx?id=31501) must be maintained to identify standards for monitoring
and “acceptable quality levels” (AQL) for contract deliverables. Monitoring activities includes inspection and
acceptance of the service. The COR reviews, approves, makes decisions, or takes other actions at the request of the
contractor during the performance of a contract. The COR’s response must always be consistent with the contract.
In all discussions with the contractor, the COR / TA must be careful not to bind the government in any way that
alters the contract or accidentally generates the basis for claims or delays. The COR must document any issue
disputed by the contractor and obtain KO resolution.
(5) Accepting or rejecting services. The inspection and acceptance process may be continuous where
services are continuous (e.g., warehousing services, housekeeping, ground maintenance, etc.) or may occur once
when the contractor provides a single, short duration, service. In either case, the COR will determine the service to
be acceptable or unacceptable and process all invoices through Wide Area Workflow (WAWF) in accordance with
Appendix E of reference (a).
(a) Acceptance. Acceptance occurs when an authorized government representative examines the
services provided, compares the services provided to the contract requirements, and is satisfied the services conform
to the requirements. The COR can accept services on behalf of the government, if authorized by the COR LOA.
Acceptance is documented through the WAWF per reference (a), Appendix E.
10-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(b) Rejection. If the services do not comply with the contract, a rejection notice should be
promptly provided to the contractor. The COR can reject services if authorized by the COR LOA. Otherwise, the
COR recommends rejection to the KO or other official authorized to reject services. The rejection notice should
contain the reasons for rejection and state a period for the contractor to reply to the rejection notice. The COR
should promptly notify the KO whenever services are rejected. The COR should provide the KO with
documentation on the number of observations made, the number and type of defects, actions taken to notify the
contractor, and any corrective actions already taken by the contractor. The COR will submit the rejection notice
through the WAWF per Appendix E of reference (a). Normally, the contractor will reply to a rejection notice by
submitting a proposal to repair or correct the deficiencies, offer to provide a downward adjustment to cost or price as
a basis for accepting non-conforming services, or challenge the deficiency assessment. If authorized to reject
services, the COR may only approve a contractor’s proposed course of action to repair or correct the deficiencies.
Other courses of action that require a change in the contract (a price reduction) or that result in a dispute (contractor
challenges the assessment of defective services) must be forwarded to the KO for resolution. The KO will normally
consult with the COR when considering the contractor’s reply. The COR can provide advice on the appropriateness
of the contractor’s corrective action plan, the impact of accepting non-conforming services or whether or not the
contractor’s rebuttal is valid.
(6) Documenting contractor performance. For all contracts with values exceeding $100,000, the COR
must document contractor performance at least 30 days prior to exercising any option, 60 days prior to contract
completion, or annually for ongoing contracts according to reference (c), par. 42.1502, and reference (e), enclosure (6).
(7) Contract files retention. All COR contract files shall be retained as specified in the FAR par.
4.805. For contracts above the Simplified Acquisition Threshold of $100,000, COR contract files shall be
maintained for six years and three months after the final payment.
10005 Accepting Free Samples and Gifts from Commercial Manufacturers or Vendors
a. The DoD and U.S. Navy conducts business for products and services with numerous commercial
manufacturers and vendors. Companies frequently offer free samples of their products to fleet and field units in an
effort to introduce their product line to DoD activities or increase their sales. Companies may also seek DoD or
specific navy community product endorsement (e.g., “Endorsed by the Dept of Defense” or “The U.S. Navy’s EOD
Group uses our product”).
b. Reference (c), subpart 3.101-2 (Solicitation and Acceptance of Gratuities by Government Personnel),
states that no government employee may solicit or accept, directly or indirectly, any gift from a prohibited source
(with exceptions).
(1) A “gift” is broadly defined as anything of monetary value, whether a tangible item or a service.
This includes a gratuity, favor, discount, entertainment, hospitality, training, transportation, lodging, meal, or any
other item or service of monetary value.
(2) A “prohibited source” is an individual or entity who does business or seeks to do business with the
employee’s agency (e.g., DoD, USN) or has interests that may be substantially affected by the employee’s official
duties.
(3) Exceptions when a government employee may accept gifts: 1) the total value of the gifts is $20 or
less, but are not cash or investment interests, and the total value of all gifts is not more than $50 from one source in a
year; 2) based on a personal relationship wherein it is clear that the gift is motivated by a family relationship or
personal friendship rather than the position of the employee, and the family member or friend personally pays for the
gift. Additional exceptions may be found in 5 CFR § 2635.204.
c. Although a company may offer a product or service as a “free sample to try” or “to test and evaluate”,
it is still considered a gift. NECC commands shall advise the offeror it is COMNECC policy that acceptance of gifts,
except as noted above, is prohibited. An NECC activity desiring to evaluate an item or service should purchase the
product rather than accepting a company’s merchandise free of charge. This alleviates the possible appearance of
impropriety or the appearance of endorsing a particular vendor or product. Any purchase of high value equipment,
10-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
safety-of-life items, or weapons for the purpose of test and evaluation must first be approved by COMNECC N41 /
N43 staff and is subject to the policies set forth in par. 7213.
10006 Ratification of an Unauthorized Commitment
a. An unauthorized commitment (UAC), a non-binding agreement made between a government

representative without purchase authority and a contractor, must be ratified before Defense Finance and Accounting
Service (DFAS) can pay a vendor or contractor for material or services rendered. See par. 3402 for amplifying data
on UACs. According to reference (c), ratification is defined as “the act of approving an unauthorized commitment
by an official who has the authority to do so.” Ratification, the act of obligating the government for the individual's
debt, is not mandatory. For additional information on UACs and ratification, see references (c), (d), and (f).
b. Examples of UACs include:
(1) An individual who is not a contracting officer (KO) or GCPC holder orders materials or services
directly from a vendor without a contract or purchase order in place (i.e., a non-standard (non-NSN) requisition was
not processed through the command's Supply Department);
(2) A vendor mistakes a “request for quote” or “request for information” as a purchase order and ships
the item. When the item is delivered, the receiver does not realize the order was improper and accepts the item
rather than rejecting and returning the item;
(3) An individual without contracting authority approves work or service outside the scope or dollar
value of an existing contract (i.e., he or she changes the terms or conditions of an existing contract);
(4) A contractor continues to perform a service contract or provide leased or rented equipment after
the expiration date of the contract (e.g., leases or yearly service and maintenance contracts such as copier repair and
maintenance) where the service is often part of the command’s normal operation so the contractual obligation
becomes invisible and overlooked;
(5) An individual attends a cost-related conference, seminar, or training without a properly executed
Standard Form (SF) 182, “Authorization, Agreement, and Certification of Training;”
c. All military and government civilian personnel who make UACs, thus violating contract law, may be
subject to disciplinary action or held personally and financially liable for the procurements (i.e., the government
determines the procurement is unjustified and therefore will not pay the vendor, which may result in the vendor
demanding payment for the material or service from the offender).
d. Ratification Process & Routing
(1) The offender of the UAC must provide a written statement via the chain of command to the
commander or commanding officer, as applicable, detailing the circumstances surrounding the unauthorized act;
(2) The commander or C.O. must determine if ratification of the UAC is appropriate (cannot be
delegated):
(a) If not appropriate, the C.O. determines if disciplinary action is warranted or if the individual
will be held personally and financially liable for the procurement;
(b) If appropriate, the C.O. submits a command letter, Request for Ratification of an
Unauthorized Commitment, along with a ratification package directly to the nearest supporting contracting office
(e.g., in the Norfolk / Little Creek area, the package is submitted to Contracting Officer, Fleet & Industrial Supply
Center (FISC), Norfolk, VA); a copy of the complete package must also be submitted to NECC Force Contract
Management Office (FCMO).
10-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
e. Ratification Package. The ratification package to be submitted to the contracting office shall include:
(1) A statement signed by the person who made the UAC describing the circumstances and details of
the procurement;
(2) Copies of all orders, original invoices, and other documentary evidence of the transaction;
(3) A funded purchase request;
(4) The commander's / C.O.'s endorsement concurring that the commitment should be ratified (Note –
a “By direction” endorsement is not authorized). The endorsement must address the circumstances surrounding the
UAC, corrective actions taken to prevent a recurrence, a description of disciplinary action taken, or an explanation
why no action was taken.
f. Contracting Officer / Ratifying Official Action. Only a warranted contracting officer can ratify an
UAC. For a UAC to be ratified, it must meet all of the following requirements:
(1) Funds are available and were available at the time the UAC was made;
(2) Supplies or services have been provided to and accepted by the government;
(3) The ratifying official has the authority to enter into a contractual commitment;
(4) The resulting contract would otherwise have been proper if made by an appropriate contracting
officer.
To ratify an unauthorized commitment, the contracting officer performs the following:
(1) Reviews the UAC ratification package;
(2) Prepares “Statement of Facts” and “Determination and Finding (D&F)” documents;
(3) Obtains legal counsel (Staff Judge Advocate) review and a recommendation from the SJA on how
the matter should be processed;
(4) Determines if the price of the material or service received is fair and reasonable;
(5) Recommends payment for the material or service, if appropriate.
The outcome of a successful ratification is a contract that legally binds the Government. Not all UACs result in
ratification.
g. Payment for an UAC. The commander, commanding officer, or supply officer shall not affect or make
payment for an unauthorized commitment. The government-wide commercial purchase card (GCPC) shall not be
used to pay for material or services after-the-fact (i.e., an unauthorized commitment). Payment must be made by the
authorized paying office after all ratification actions have been completed by the appropriate ratification official.
h. Ratification File. Activities shall maintain a file for each unauthorized commitment and ratification,
including all supporting documentation, for the same periodicity as other retained contract files (current and two
prior fiscal years). For each UAC file, attach a completed “Unauthorized Commitment Ratification Checklist”
which is a local form in Appendix E.
10-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX A
SUPPLY OFFICER’S MONTHLY REPORT TO THE COMMANDER / COMMANDING OFFICER
1. Commands are encouraged to modify the following report to reflect the areas that applies to their operation:
Supply Officer’s Monthly Report to the Commander / Commanding Officer

As of (last day of the month)
MEMORANDUM Date: 05 Oct 2007
From: Supply Officer / N41

To: Commander / Commanding Officer / N00
Via: Chief of Staff / Executive Officer / N01
Subj: MONTHLY SUPPLY MANAGEMENT REPORT
Encl: (1) Budget Execution Report

(2) TAD Budget Status Report
(3) Travel Card Delinquency Chart
1. The following Supply Department monthly report is submitted for September 2007. Enclosures (1) through (3)
are also submitted for review.
a. Financial Management:
(1) Budget Execution (Encl 1): Budget execution remains above plan due to extra funds provided for
weapons throughout the fiscal year.
(2) Staff TAD Budget Status (Encl 2):
(a) Current TAD Budget balance is: $____________
(b) Note: Current quarter’s TAD budget is $__________. To date $________ has been expended for
a rate of _______% for the quarter.
(3) Cost of War (COW):
(a) Cost of war report totals for April:
1. EODGRU 1:
2. EODMU 2:
3. EODMU 4:
4. EODMU 6:
5. EODMU 8:
(b) Cumulative total to date:
A-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(c) Note: EODGRU purchased $_______ worth of weapons with COW funds during the month.
b. Supply/Logistics
(1) Government Purchase Card
(a) Monthly statement reviewed and certified: ____________.
(b) Past Due Amount: $___________
(c) Monthly APC Review Conducted: ____________
1. Number of suspicious vendors used: ________
2. Number of split purchases made: _______.
3. Number of transactions exceeding the micro-purchase threshold (except for OCONUS

locations having $25,000 per transaction authority): ________
4. Number of fraudulent transactions made: _______
(d) Date of last APC review (required semi-annually): _______
(e) Semi-annual Major Claimant Report submitted: _______
(f) Date of most recent training for Purchase Card holders on Standards of Conduct, Ethics, Internal
Operating Procedures, and program overview (required annually): _______
(g) Date of last On-Site Procurement Performance Management Assessment Program (PPMAP-
Required every 18 months): _______
(2) Monthly internal Material Obligation Validation (MOV) of outstanding requisitions was conducted:
Date: ________ Nr of O/S Reqns: _______ Nr Reviewed: _______ Nr of Follow-ups submitted: ________.
c. UMMIPS Performance (Ref: OPNAVINST 4814.1F)
Urgency Nr of Reqns Percentage

A __________ _________
B __________ _________
C __________ _________
Total __________ _________
d. Inventory Management
(1) Monthly Inventory Spot Checks:
CATEGORY DATE # OF ITEMS INVENTORY

COMPLETED INVENTORIED ACCURACY
RATE
TOA (10% monthly)
PPE (10% monthly)
PGI, Strm Stk (10% quarterly)
Fuel: Fleet Cards (100% monthly)
MREs/UGRs (100% quarterly)
A-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
(2) Table of Allowance (TOA):
(a) Major Shortages:
(b) Major Issues:
(c) ACRs Submitted:
1. Item:
2. Date Submitted:
3. Status:
(3) Last wall-to-wall TOA inventory:
(a) Nr of Line Items:
(b) Date conducted:
(c) Accuracy rate:
e. Fuel / Fleet Card Program. Last Fleet Card Semi-Annual review submitted to Division/Group/Squadron
(March 15/September 15):
2. Government Travel Charge Card (Encl 3):
a. Delinquent accounts over 60 days:
Command Name Number of Accts Dollar Amount Delinquent Percentage

EODMU 1
EODMU 2
EODMU 3
EODMU 4
Total / Division-Group Avg
Note: DoD goal: 4%
b. Upcoming events: _________________________________________________________________.
< Signature >

W.E. Serve
LCDR, SC, USN
A-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
A-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX B
SUPPLY MANAGEMENT CERTIFICATION (SMC)
PROGRAM & CHECKLIST
1. The Supply Management Certification (SMC) program is designed to evaluate the condition, administration,
accountability, and operation of a command’s Supply Department and to determine if that Supply Department can
effectively support the unit’s primary mission. Note that the SMC also certifies that a unit is ready to deploy from a
Supply Department perspective.
2. Supply Management Certifications are conducted by senior Supply personnel at all levels within the Navy
Expeditionary Combat Enterprise. In general, the COMNECC N41 Staff will assess Supply Departments at the
Group level, while the Group (Echelon IV) N4 Staffs will assess Supply Departments at the Squadron and Unit level.
Squadron and unit level Supply Officers will assess any other Supply operations under their purview. At the request
of an Echelon IV command, NECC will conduct SMA visits and certifications of OCONUS Echelon V commands
contingent upon funding availability.
3. All Supply Management Certifications are objectively based on the completed SMC checklist below.
4. PERIODICITY
a. Supply Management Certifications are conducted at least once every 24 months for all units. Exceptions to
this periodicity require COMNECC approval.
b. Prior to the beginning of each Fiscal Year, COMNECC N41 staff publishes, and updates as necessary, a
24-month schedule based on planned assessment dates for Division/Group Supply Departments. Division/Group N4
staffs will in turn provide the NECC Force Supply Officer a 24-month schedule of their planned Supply
Management Certifications of their subordinate commands prior to the beginning of each Fiscal Year.
5. SUPPLY MANAGEMENT CERTIFICATION (SMC) CHECKLIST
a. The Supply Management Certification Checklist is a comprehensive listing of pulse points that is utilized
during the course of the SMC. Note that it can also be used as a "self-assessment" guide to evaluate unit-level
logistics readiness and to provide internal feedback for continuous improvement.
b. The various pulse points contained within the SMC checklist are organized into major functional areas.
Within these functional areas, certain items are weighted heavier than others due to special visibility or
accountability associated with these items. As such, the points assigned to these items can affect the overall grade of
the functional area.
c. While the SMC checklist drives the assessment, the Senior Assessor may mark some of the items as N/A as
appropriate (i.e., there is no need to attempt to assess areas which obviously do not apply to a particular command's
mission, as determined by the Senior Assessor).
6. GRADING SYSTEM
a. Each of the major functional areas is scored according to how well the areas conform to the Supply
Management Certification checklist. Grades for each of these sections are totaled and divided by the maximum
points available. The resulting total percentage, multiplied by functional area weights (i.e., to determine weighted
functional area scores to obtain the overall score), relates to objective grades of Outstanding, Excellent, Satisfactory,
Marginal Satisfactory, and Unsatisfactory as follows:
B-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Grade Percent Definition

OUTSTANDING 100% - 95% Superior operation. No major discrepancies.
EXCELLENT 94.9% - 90% No major discrepancies which affect the assessed
area’s capability to support the unit’s primary mission.
SATISFACTORY 89.9% - 80% Some major and/or minor discrepancies noted which
degrade the assessed area’s capability to support the
unit’s primary mission. Eighty percent is the
minimum score required in all mission areas to
achieve certification.
MARGINAL 79.9% - 75% Meets only minimum standards. Major improvements
SATISFACTORY required.
UNSATISFACTORY Below 75% Does not support the unit’s mission. Re-inspection is
required within 120 days of the SMC.
b. An overall grade of either SATISFACTORY or UNSATISFACTORY is awarded following the Supply
Management Certification. Any unit scoring grades of MARGINAL SATISFACTORY in two or more functional
areas and/or a grade of UNSATISFACTORY in any functional area will be regarded as UNSATISFACTORY
overall. Any unit that is adjudged as UNSATISFACTORY must be re-inspected within 120 days.
7. CRITIQUE. The Senior SMC Assessor will debrief the Commanding Officer on the overall outcome, as well
as any major discrepancies uncovered during the assessment. An overall grade as well as grades for each of the
functional areas will also be provided. This debrief with the Commanding Officer will be preceded by a detailed
critique with key personnel from the Supply Department, during which time a copy of all major and minor
discrepancies found will be reviewed.
8. REPORTS
a. A formal SMC report will be prepared reflecting the overall grade, functional area grades, and a narrative
summary of major and minor discrepancies. This report will be mailed to the command within 15 working days of
the Commanding Officer’s debrief.
b. Commanding Officers shall prepare and submit to their ISIC a Plan of Actions and Milestones (POAM)
within 45 days of the receipt of the formal report. This POAM must address all discrepancies and indicate
corrective action along with proposed completion dates.
c. All Groups (Echelon IV commands) shall forward to COMNECC N41 copies of the inspection results that
they perform on their subordinate commands. Also submit completed corrective POAMs to COMNECC N41 as
soon as possible after the Group’s, ESU’s, or subordinate’s assessment / certification, but no later than 120 days
from the certification date. If unable to complete corrective action within 120 days, indicate the reason and forward
the POAM report to TYCOM.
B-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Supply Management Certification (SMC) / Supply Management Assist (SMA)

NTCSS Relational-Supply (RSUP) Activity
Command:
Date(s) of Assessment:
Assessors:
Senior Assessor:
1) 5)
Assessors: 2) 6)
3) 7)
4) 8)
Key Personnel:
Commanding Officer:
Executive Officer:
Supply Officer:
Supply Leading Chief:
Supply Leading Petty Officer:
Assessment Results:
(O/E/S/MS/U)
Area Weight
Total Points
Area Grade
Area Score
Area Score
Functional
Functional
Functional
Functional
Weighted
Possible
Earned
Section
Points
Points
N/A
Functional Area
A Administration 83 3%
B Table of Allowance (TOA) Management 159 7%
C Procurement 32 10%
D Purchasing Other Than GCPC 96 11%
E Govt Commercial Purchase Card (GCPC) Prg 114 11%
F Fleet Card Prg Mgmt (Fuel & Vehicle Maint.) 32 3%
G Inventory Management 185 10%
H Expenditure Management 53 8%
I Financial Management 110 11%
J Stk Ctrl - RSUP Utilization & Rpt Generation 155 11%
K Repairables Management 101 5%
L Government Travel Charge Card (GTCC) 79 10%

Program & Defense Travel System (DTS)
Total Overall SMC Grade 1199 100%
Nr
OVERALL GRADING SCALE: Min. Max.
Earned
Outstanding 95 100
Excellent 90 94.9
Satisfactory 80 89.9
Marginal Satisfactory 75 79.9
UNSATISFACTORY
(An Unsat in any area results in an overall Below 74.9
assessment of Unsat)
Overall Assessment: Assessment
Senior Assessor (Signature): ________________________________
B-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Supply Management Certification (SMC) / Supply Management Assist (SMA)

MicroSNAP Supply & Financial Management (SFM) Activity
Command:
Date(s) of Assessment:
Assessors:
Senior Assessor:
1) 5)
Assessors: 2) 6)
3) 7)
4) 8)
Key Personnel:
Commanding Officer:
Executive Officer:
Supply Officer:
Supply Leading Chief:
Supply Leading Petty Officer:
Assessment Results:
(O/E/S/MS/U)
Area Weight
Total Points
Area Grade
Area Score
Area Score
Functional
Functional
Functional
Functional
Weighted
Possible
Earned
Section
Points
Points
N/A
Functional Area
A Administration 83 3%
B Table of Allowance (TOA) Management 159 7%
C Procurement 32 10%
D Purchasing Other Than GCPC 96 11%
E Govt Commercial Purchase Card (GCPC) Prg 114 11%
F Fleet Card Prg Mgmt (Fuel & Vehicle Maint.) 32 3%
G Inventory Management 185 10%
H Expenditure Management 53 8%
I Financial Management 110 11%
J Stk Ctrl - RSUP Utilization & Rpt Generation 33 11%
K Repairables Management 101 5%
L Government Travel Charge Card (GTCC) 79 10%

Program & Defense Travel System (DTS)
Total Overall SMC Grade 1077 100%
Nr
OVERALL GRADING SCALE: Min. Max.
Earned
Outstanding 95 100
Excellent 90 94.9
Satisfactory 80 89.9
Marginal Satisfactory 75 79.9
UNSATISFACTORY
(An Unsat in any area results in an overall Below 74.9
assessment of Unsat)
Overall Assessment: Assessment
Senior Assessor (Signature): ________________________________
B-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION A - ADMINISTRATION GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
A list of required publications, directives and files is maintained and all are available and current:
a. Navy Expeditionary Combat Command (NECC) Force Supply Manual
1
(COMNECCINST 4400.1B)
b. Government Funded Conference Review Board (COMNECCINST 5050.1) 1
c. All COMNECCINSTs applicable to the Command's Supply & Financial
1
operations (listed in COMNECCNOTE 5215)
d. Naval Supply Procedures (NAVSUP P-485, Vols I, II, & III) 1
e. Navy Inventory Integrity Procedures (NAVSUP P-723) 1
f. Storage and Handling of Hazardous Materials (NAVSUP P-573) 1
g. Consolidated Hazardous Material Reutilization & Inventory Management
1
Program (CHRIMP) Manual (NAVSUP P-722)
h. Financial Management of Resources (NAVSO P-3013) 1
i. MILSTRIP / MILSTRAP Desk Guide (NAVSUP P-409) 1
j. Navy Family Ombudsman Program (OPNAVINST 1750.1F) 1
SMC-A-001
k. Department of the Navy (DON) Simplified Acquisition Procedures (SAP)
1
(NAVSUPINST 4200.85D)
l. Department of the Navy (DON) Policies and Procedures for the Operation
and Management of the DON Fleet Charge Card Program (NAVSUPINST 1
4200.98)
m. Department of the Navy (DON) Policies and Procedures for the Operation
and Management of the Government-Wide Commercial Purchase Card Program 1
(GCPC) (NAVSUPINST 4200.99)
n. Guidelines for Use of Official Representation Funds (ORF)
1
(SECNAVINST 7042.7K)
o. Use of Appropriated Funds for Official Representation Purposes
1
(DoDI 7250.13)
p. Latin American Cooperation Funds (COMUSFLTFORCOMINST 7042.4B) 1
q. All current / effective numbered NECC Force Supply Messages (Supply
Officer's turn-over items) (e.g., "FORCE SUPPLY MSG 10-001 - RECAP OF 1
EFFECTIVE FORCE SUPPLY MSGS")
r. Latest 6 issues of NECC N41's Logistics Newsletter, "The ExLog", routed
1
to Supply Personnel
Findings:
The Supply Officer maintains all required Letters of Authority and Letters of
SMC-A-002 4
Appointment for Supply personnel as outlined in NAVSUP P-485, Par. 1188.
Findings:
SMC-A-003 An effective in-rate and GMT training program is in place to include the following:
B-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
a. Annual Ethics / Standards of Conduct training is reflected in each member's

1
training file.
b. Training responsibilities are assigned to a specific person. 1
c. Training schedule, signed by the Supply Officer, is posted. Lesson plans for
1
Supply and General Military Training subjects are on-hand.
d. Sufficient professional training and general military training (GMT)
1
(including mandated CNO topics) is scheduled for the year.
e. Long (annual) and short (quarterly/monthly) range training schedules are
1
prominently posted.
f. The short-range training topics match the long-range training topics 1
g. The short-range plan is used as a working copy to document unscheduled
1
training and changes in dates and instructor assignments
h. Each person receives a minimum of two hours documented training per
1
week
i. Individual lesson plans are prepared and updated; lesson plans are approved
1
and dated by the Division Officer before each training session
j. Lesson plans are maintained on file for use as a reference library 1
k. Attendance sheets are completed and on file for all scheduled and
1
unscheduled training sessions
l. The duration of training is annotated on the attendance sheets 1
m. Attendance sheets for GMT and professional training adheres to the short-
1
range training plan
n. A critique sheet is completed for each training session and reviewed (signed)
1
by the Division Officer
o. Desk guides are available and in-use for key functional areas 1
p. There is an effective on-the-job (OJT) training program established 1
q. OJT sheets are maintained on file 1
r. There is an effective logistics Job Qualification Requirements (JQR) program
in place; all active duty (AD) & full time support (FTS) Logistics Specialists and
10
Supply Officers (E5 – O4) completed the "Expeditionary Logistics Course" (3
modules) on NKO within 18 months of reporting onboard. (Par. 8111, App. H)
(1) JQR progress charts are posted and up-to-date 4
Findings:
The detailed "Supply Officer's Monthly Report to the Commander / Commanding

Officer" which provides the status of the Supply Department is submitted to the
SMC-A-004 4
CDRE/C.O. by the 10th day of the following month. The 12 previous months'
reports are retained on file. App. A provides an example of this monthly report.
Findings:
B-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
The Supply Officers' joint relieving letter to the Commanding Officer reflects the
Supply, Material, and Financial conditions of the Supply Department and any
SMC-A-005 2
facts in dispute are well documented. (Par. 1300; NAVSUP P-485, Par. 1160-
1164)
Findings:
The Supply Officer ensures that a pre-deployment guide (e.g., App. A, Logistics
Planning Checklists, of the NECC Logistics Planning and Concept of Support
SMC-A-006 5
Manual) is developed for each theater to assist deploying units; files are
maintained with completed pre-deployment guides and checklists.
Findings:
For commands or units deploying to special missions overseas where the OPCON/Area
Commander requires personnel to be in civilian clothing in an official capacity:
(Par. 3626; NAVSUP P-485, Par. 3140)
a. Civilian clothing is purchase with appropriated funds only when approved
2
by the NECC Force Supply Officer, N41, via a command authorization letter.
b. The Supply Officer maintains files of "Special Mission Low-Profile
Civilian Clothing" requests and all supporting documentation (e.g., command
SMC-A-007 2
letter requests, NECC N41 approval letters, TDY orders, receipts) for authorized
deploying unit personnel.
c. To maintain strict accountability, the Supply Officer retains copies of
Service Record Page 13s (NAVPERS 1070/613 - Administrative Remarks) for
every individual receiving OPTAR-funded civilian clothing; the Pg-13s are signed
2
by the receivers acknowledging receipt of clothing and the receiver's
responsibility for returning this clothing to the unit's Supply Officer upon transfer
from the expeditionary community.
Findings:
All purchase receipts for "Special Mission Low-Profile Civilian Clothing" are on file and:
a. Combined receipts for each individual's clothing do not exceed the total
SMC-A-008 dollar limit cited in DoD 7000.14-R (Financial Management Regulation (FMR)) 2
and authorized by NECC N41's authorization letter
b. All receipts are dated after the date cited on NECC N41's authorization
2
letter (i.e., purchases were not made before N41 approved the clothing request).
Findings:
"Post-Deployment Logistics Lessons Learned Reports" (also known as "After

Action Reports (AAR)") are submitted to NECC, Code N41, via the chain of
SMC-A-009 2
command within 30 days of returning to homeport after a deployment or major
exercise. A "Lessons Learned" file is maintained for the current & two prior FYs.
Findings:
SMC-A-010 The Ech IV command maintains an annual SMC/SMA Visit schedule for 2
B-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
subordinate (Ech V & VI) commands.
Findings:
The Ech IV command maintains files with completed checklists and grades
SMC-A-011 5
assigned to subordinate (Ech V & VI) commands' SMC/SMA Visits.
Findings:
POINT TOTALS 83
CATEGORY PERCENTAGE 0.00%
B-8 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION B - TABLE OF ALLOWANCE (TOA) MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
A TOA manager is designated in writing by the Commanding Officer or written

SMC-B-001 into an individual's Position Description (PD). The designation letter or PD is on 1
file and available for review. (Par. 2203)
Findings:
TOA INVENTORY - A random sample inventory of 6% of the unit's TOA

assemblies (3% record to assembly & 3% assembly to record) reflects the
following (Note: Each 1% validity = 1/2 point. 100% = 50 total points possible):
SMC-B-002 50
# Record-to-Assy Inventoried # Correct Accuracy % -
# Assy-to-Record Inventoried # Correct Accuracy % -
Findings:
PERSONAL GEAR ISSUE (PGI) INVENTORY - A random sample inventory

of 6% of the unit's PGI assemblies (3% record to assembly & 3% assembly to
record) reflects the following
SMC-B-003 (Note: Points assigned are proportional to the number of correct sets): 50
# Record-to-Assy Inventoried # Correct Accuracy % -
# Assy-to-Record Inventoried # Correct Accuracy % -
Findings:
VALIDATE TOA / PGI - A random sampling of 10% of the unit's ready for issue
equipment (5% TOA & 5% PGI) of the NECC authorized TOA and suitable
substitute reflects the following
SMC-B-004 (Note: Each 1% validity = 1/2 point. 100% = 50 total points possible): 50
# PGI # Correct Accuracy % -
# TOA # Correct Accuracy % -
Findings:
ASSEMBLY/FACILITY CUSTODY RECORDS VALIDATION - A random

sample validation of 10% of the Assembly/Facility custody records (5%
custodian to record validation & 5% record to custodian validation) reflects the
following:
SMC-B-005 2
# Custodian-to-Record
# Correct Accuracy % -
Validated
# Record-to-Custodian
# Correct Accuracy % -
Validated
Findings:
An annual physical TOA inventory is conducted for own unit and subordinate
SMC-B-006 2
units.
B-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION B - TABLE OF ALLOWANCE (TOA) MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Chain-of-custody records (i.e., DD Forms 1149) are maintained for all TOA
SMC-B-007 material transferred to subordinate units under the TOA configuration for the 2
current and two prior fiscal years.
Findings:
Missing or damaged TOA material is surveyed in accordance with NAVSUP P-

SMC-B-008 2
485, Par. 5125-5134.
Findings:
POINT TOTALS 159
B-10 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION C - PROCUREMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - REQUISITIONING
Approval was received from NECC N413 (Comptroller), N43 (Materiel), and N6
(C4 Systems Requirements Governance), respectively, prior to requisitioning /
SMC-C-001 2
purchasing material or services greater than $250K, TOA equipment, and C4I/IT
equipment. (Par. 3603)
Findings:
Urgency of Need Designators (UND) and Priority Designators (PD) are properly
SMC-C-002 assigned with regard to CASREPS, unit's operational status and material 3
requirements. (NAVSUP P-485)
Findings:
Project codes are correctly assigned to requisitions.

SMC-C-003 2
(NAVSUP P-485, Ch. 3, App. 6)
Findings:
Required Delivery Dates (RDD) 999 and 777 are correctly assigned to
SMC-C-004 1
requisitions requiring special handling. (NAVSUP P-485, Ch. 3)
Findings:
All action and info addressees cited in COMNECCINST 4400.1B, Par. 3200, and
SMC-C-005 1
shown in Fig. 3-1, are included on CASREP related messages.
Findings:
CASREP / NORS and ANORS requisition documentation is properly prepared.

SMC-C-006 2
(NAVSUP P-485, Ch. 3)
Findings:
CASREP / NORS, ANORS, & IPG-1 requisitions are properly submitted to PMO
SMC-C-007 3
Bremerton via ISIS. (Par. 3101)
Findings:
Advice codes are indicated on requisitions for bottled gases.

SMC-C-008 1
(NAVSUP P-485, Ch. 3)
Findings:
Monthly Uniform Material Movement and Issue Priority System (UMMIPS)

performance reports are reviewed by the C.O. (UMMIPS performance data may
SMC-C-009 1
be included in the Supply Officer's Monthly Report to the C.O.) and retained for
one year. (Par. 3100; NAVSUP P-485, Ch. 3; OPNAVINST 4614.1)
B-11 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
The UMMIPS reports show that Priority Designators (PDs) 01-08 are used
SMC-C-010 discriminately and do not exceed the allowable limit of 55% of the total 1
requisitions generated for the month. (NAVSUP P-485, Ch. 3)
Findings:
PART 2 - RECEIPTS PROCESSING

Proper receipt procedures (circle quantity received, receiver's printed name and
SMC-C-011 signature, and date) are followed on direct turnover (DTO) material receipt 2
documents. (NAVSUP P-485, Ch. 4)
Findings:
Receipt quantities are posted correctly. Partial receipts are properly processed
including creation of the partial receipt document record in SFM / RSUP. NOTE:
SMC-C-012 2
Receipts posted in error can be corrected by using the receipt reversal function in
receipt processing. (SNAP Desk Top Guide, NAVSUP P-485)
Findings:
Receipts (DD 1348-1 / DD 1149) are properly filed in document number sequence
SMC-C-013 2
and maintained for three FYs. (NAVSUP P-485)
Findings:
Receipts (DD 1348-1 / DD 1149) are annotated "Processed By" and dated after
SMC-C-014 1
posting in SFM / RSUP. (NAVSUP P-485, Ch. 6)
Findings:
Dummy invoices, utilizing DD Forms 1348-1 or equivalent, are properly prepared

SMC-C-015 for material received without a receipt document; a SFM/RSUP Receipt Control 2
Log may assist in receipt processing. (NAVSUP P-485, Ch. 4)
Findings:
Receipt of substitute items are properly processed (i.e., the cross-reference file for
SMC-C-016 the applicable NSNs are correctly built regarding suitable subs, superseded NIINs, 2
etc.). (NAVSUP P-485, Ch. 4)
Findings:
PART 3 - CARGO / MATERIAL ROUTING

A record of background justification, request for, approval, and establishment of
SMC-C-017 derivative DoDAACs (also referred as Temporary or Progressive UICs) for unit 2
detachments forward deployed is maintained along with copies of material
B-12 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
transshipment documents to the respective DoDAACs.
Findings:
A folder of the command's Cargo Routing Information File (CRIF) changes and
SMC-C-018 2
corresponding messages is maintained. (current and 2 prior FYs)
Findings:
POINT TOTALS 32
B-13 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION D - PURCHASING OTHER THAN GCPC GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - PURCHASE ACTIONS

Requests for non-standard material and services are properly prepared including
full technical and specification data. Requests are approved by authorized
SMC-D-001 2
personnel. Adequate lead-time is provided to allow in-depth technical screening.
Findings:
Documentation shows mandatory sources of supply (e.g., FPI/Unicor, JWOD,

SMC-D-002 NIB/NISH, GSA, etc.) are screened prior to open purchasing material and 2
services. (Par. 7227h.)
Findings:
Retained documentation shows full justification and Supply Officer approval for
SMC-D-003 an open purchase when there is a standard stock numbered (NSN) item or material 2
that will satisfy the requirement.
Findings:
The requester adequately justified sole source, name-brand, and specific make and
SMC-D-004 model specifications. Justification shows why “or equal” items are not considered 2
equal to the brand-name requested.
Findings:
Follow-up action on outstanding purchases is accomplished in a timely manner.

SMC-D-005 2
Findings:
The Command maintains a log indicating the award, date, recipient, and reason
for presenting plaques, medals, trophies, coins, and badges procured with
SMC-D-006 2
OPTAR. These items are procured and distributed for documented award-worthy
accomplishments only. (Par. 3609)
Findings:
Validate OPTAR-funded coin purchases:

SMC-D-007 Nr of awards issued (listed in Award Log) + Nr of coins on hand = Nr of coins 2
purchased with OPTAR (cited on purchase orders / GCPC purchases)
Findings:
Current regulations regarding the use of commercial printing and duplicating

services are followed (e.g., printing business cards; obtaining written approval
SMC-D-008 2
from the Document Automation & Production Service (DAPS), etc.). (NAVSO
P-35 and NAVSUPINST 4200.85D)
B-14 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Command / Unit instructions are established to prevent unauthorized use of the

SMC-D-009 2
command's commercial and cellular telephones. (SECNAVINST 2305.11)
Findings:
Upon receipt of the unit's commercial telephone bills for landlines and cellular
SMC-D-010 phones, calls are researched / investigated to challenge unauthorized or unofficial 2
toll services / charges.
Findings:
SMC-D-011 OPTAR funds are not used to procure unauthorized or inappropriate material. 2
Findings:
Non-standard habitability items are only purchased through the nearest supporting
shore activity such as FISC's Habitability Contracting Branch. Major non-
SMC-D-012 2
standard habitability projects (>$50K) are not purchased without prior NECC N41
approval.
Findings:
Contracting functions are properly administered (NAVSUPINST 4200.99):

a. The Contracting Officer, if other than the C.O., and other personnel placing
SMC-D-013 orders against existing contracts are appointed by the C.O. in writing citing the 2
specific contracting / ordering authority .
Findings:
b. The Contracting Officer and other personnel placing orders are graduates of
an approved DoD small purchase course or the Navy Supply Corps School
SMC-D-014 3
equivalent. Course completion certificates / documentation is retained in the
individuals' training records.
Findings:
Non-Standard Requisition / Open Purchase files are properly maintained as follows (NAVSUPINST 4200.99):
a. Adequate files to track outstanding, completed and suspense (FAST PAY
SMC-D-015 2
listing validation) are properly maintained.
Findings:
B-15 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
b. Purchase files contain sufficient documentation for each purchase including

a copy of the OMMS / OMMS-NG maintenance action (OPNAV Form 4790/2K
equivalent), request form(s) / procurement source document(s), evidence of
technical research (tech edit) screening for possible NSN (i.e., FedLog or
SMC-D-016 WebFLIS printout showing no NSN assigned) and for seeking vendor 3
competition, purchase order / contract, purchase tracking form, follow-ups,
receipts, certifications, invoices, etc. For maintenance actions, OMMS JSNs are
indicated on any procurement source documents in order to tie them back to
specific repair tasks.
Findings:
Receipts and invoices are properly processed as follows (NAVSUPINST 4200.99):

a. Copies of shipping documents / purchase documents have legible signatures
SMC-D-017 2
acknowledging receipt, inspection, and acceptance.
Findings:
b. Original invoices for services or non-FAST PAY material contain all

SMC-D-018 required information for certification. The invoices are properly certified and 2
promptly submitted to the appropriate bill paying office.
Findings:
c. To take advantage of discounts offered by vendors/dealers, invoices are

certified and submitted to the paying office within the timeframes specified in the
SMC-D-019 terms (e.g., a vendor's discount terms on the invoice states "2/10 net 30" which 2
means the bill must be paid within 30 days, but the requisitioner will receive a 2%
discount if the bill is paid within 10 days).
Findings:
SMC-D-020 d. Receipt data is properly posted in SFM / RSUP. 2
Findings:
Requests for Information Technology (IT/C4) equipment / computer hardware,

software, and service purchases are justified on an Abbreviated System Decision
Paper (ASDP) and are forwarded via the chain of command to NECC Code N6
SMC-D-021 5
for inclusion in the C4ISR Requirement Governance process for validation,
evaluation, and approval. A copy of the NECC approved ASDP is retained in the
purchase file.
Findings:
PART 2 - CONTINUING SERVICES (C9999)

Requisitions for continuing services are correctly prepared and entered in SFM /
SMC-D-022 2
RSUP with a quantity of "C9999", a COG of "99", and a unit price equal to the
B-16 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
amount initially obligated.
Findings:
Continuing Service folders are maintained with a log or other means to track
SMC-D-023 2
obligations, receipts, and payments.
Findings:
Obligation adjustment / amendment documents were properly prepared (copies on

file) to cover actual and projected expenditures throughout the fiscal year;
SMC-D-024 2
financial obligation adjustment / amendment transactions were properly posted in
SFM / RSUP.
Findings:
To recoup excess funds, amendments were submitted to the servicing activities to

decrease the authorizations and the activities acknowledged acceptance of the
SMC-D-025 2
amendments in writing; financial adjustments to decrease obligated funds in SFM
/ RSUP were properly posted.
Findings:
PART 3 - SERVICES CONTRACT MANAGEMENT

Contract Administration: Contract files are maintained in accordance with FAR
SMC-D-026 5
4.8 and NAVSUPINST 4205.3C, Encl (7).
Findings:
Contract Administration: Contract files contain copies of the Monthly Status

SMC-D-027 3
Reports and all contract deliverables' documentation per Par. 10100.
Findings:
Contract Administration: The Contracting Officer’s Representative (COR) /

SMC-D-028 Technical Assistant (TA) completed COR training per NAVSUPINST 4205.3C 2
and COMNECCINST 5370.2, App. D.
Findings:
Contract Administration: The Contracting Officer’s Technical Representative

(COTR) is identified in the contract file by a nomination letter signed by the
SMC-D-029 2
Commanding Officer and an appointment letter signed by the Contracting Officer
per NAVSUP 4205.3C and App. D of COMNECCINST 5370.2.
Findings:
B-17 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Contract Administration: If the COR is off-site, a Technical Assistant (TA) is

SMC-D-030 designated by appointment letter in accordance with App. D of COMNECCINST 2
5370.2.
Findings:
Contract Administration: The COR developed, and has on file, an active Quality
SMC-D-031 2
Assurance and Surveillance Plan (QASP) meeting the requirement of FAR 46.4.
Findings:
Contract Administration: Positive control of contractor personnel on-site (within

the command facilities and IT systems) is maintained through a check-in/out
process according to locally established procedures including security screening
SMC-D-032 2
and Information Assurance requirements. Contractors should be readily
identifiable as such via a ".ctr" email extension and contractor badge.
(COMNECCINST 5370.3)
Findings:
Contract Administration: There is evidence that paperless invoicing is occurring

through Wide Area Work Flow (WAWF) to include documented training for, at a
SMC-D-033 minimum, the Acceptor, Reviewer, and Local Processing Office as applicable 2
according to U.S. Fleet Forces Command WAWF Deployment Letter and App. E
of COMNECCINST 5370.2.
Findings:
Contract Administration: If a contract value exceeds $100,000, there is

documentation of a contractor performance evaluation in the file at least 30 days
SMC-D-034 prior to exercising any option , 60 days prior to contract completion, or annually 2
for ongoing contracts in accordance with FAR 42.1502 and NAVSUPINST
4205.3C, Encl (6).
Findings:
Market Research: The contract file contains evidence that market research was
conducted in accordance with FAR 10.000 and App. A of COMNECCINST
SMC-D-035 5370.2. Market Research may include, but is not limited to, identifying possible 2
sources of supply, receiving non-binding quotes, and developing an Independent
Government Cost Estimate.
Findings:
Competition: Full and open competition is used for all contracts when required
SMC-D-036 2
per FAR 6.101.
B-18 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Contractor Oversight: Contractor personnel do not perform work considered to be

SMC-D-037 personal services or inherently governmental functions as defined in FAR 7.5 and 5
COMNECCINST 5370.2, App. F.
Findings:
Contract Establishment: The service contract requirement is validated by the

SMC-D-038 NECC Contract Review Board (CRB) in accordance with App. G of 10
COMNECCINST 5370.2.
Findings:
POINT TOTALS 96
B-19 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION E - GOVERNMENT COMMERCIAL PURCHASE CARD

GRADE
(GCPC) PROGRAM
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Provide a copy of the last Procurement Performance Management Assessment

SMC-E-001 Program (PPMAP) results to the SMC assessor with annotations regarding 5
corrective actions taken.
Findings:
Semi-annual purchase card reviews are properly conducted by the APC using the DoN PPMAP
checklist and reported to NECC Code N41. Semi-annual review shall consist of:
SMC-E-002 a. Review of internal procedures and controls
10
b. Transactions review
Findings:
The following key personnel are designated in writing:

a. Agency Program Coordinator (APC) 1
SMC-E-003
b. Approving Official (AO) 1
c. Card Holders (CH) 1
Findings:
Personnel involved in the GCPC process (CHs, AOs, & APCs) completed required training:
a. DAU Course (one-time)
SMC-E-004 b. GCPC Internal Operating Procedure training (annually)
3
c. Ethics / Standards of Conduct training (annually)
d. Appropriate role-based DoN CCPMD GCPC training (every 24 months)
Findings:
Statements of Understanding are on-hand and signed by all CHs stating the
SMC-E-005 3
GCPC shall be used only for official business.
Findings:
The AO/APC has a Confidential Financial Disclosure Report (OGE Form 450) on
file. (Applicable only if all CHs under the AO/APC have a combined money
SMC-E-006 1
value of all transactions in a year of $100,000 or more)
(NAVSUPINST 4200.99)
Findings:
Any cardholder who purchases material or services with a combined money value
SMC-E-007 exceeding $100,000 per FY has a Confidential Financial Disclosure Report (OGE 1
Form 450) on file. (NAVSUPINST 4200.99)
B-20 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
(GCPC) PROGRAM
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
The AO has a completed Appointment/Termination Record - Authorized

SMC-E-008 Signature (DD Form 577) on file which has been submitted to DFAS. 1
(NAVSUPINST 4200.99)
Findings:
Three quotes are solicited from qualified suppliers / vendors for purchases in
SMC-E-009 excess of the Federal Acquisition Regulation (FAR), Subpart 2.101, dollar 2
threshold amounts or a statement is included justifying sole source procurement.
Findings:
To ensure timely account closure when a CH transfers, the GCPC is positively

SMC-E-010 controlled during the checkout process using the command's Check-In / Check- 3
Out Sheet.
Findings:
Agency Program Coordinators and Approving Officials completed mandatory

SMC-E-011 3
monthly reviews and audits.
Findings:
A local Internal Operating Procedure (IOP) is established to provide management

SMC-E-012 6
control over the GCPC program.
Findings:
For audit trail purposes, purchase transactions at or below the simplified

SMC-E-013 acquisition threshold are retained for 3 years after final payment. 3
(SECNAV M-5210.1)
Findings:
All GCPC micro-purchase requests are documented on an individual command-generated micro-

purchase request form. Transaction requests shall include:
a. Department Head or authorized representative approval
b. Suggested sources of supply with POC info (for commercial purchase
SMC-E-014 requests)
c. Evidence of screening of mandatory sources of supply prior to commercial 3
source purchase
d. Transaction recording accomplished (ordered, financially obligated,
received, and completed).
Findings:
B-21 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
(GCPC) PROGRAM
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Purchases are not "split" to circumvent micro-purchase authority or avoid

SMC-E-015 3
competition requirements.
Findings:
Aggressive technical research and mandatory screening is conducted to ensure

suitable material is not available in the Defense supply system under NSNs or
SMC-E-016 10
through FPI / Unicor, JWOD, NIB / NISH, and GSA before purchase.
Findings:
The GCPC is NOT used to procure Hazardous Materials (HazMat) for common
SMC-E-017 use unless the procurement meets the criteria of NAVSUPINST 4200.99, Ch. 5, 3
Par. 15.
Findings:
Mandatory controls are followed to make sure that no two of the following functions are performed
by the same person (NAVSUPINST 4200.85D):
a. Initiate requisitions
SMC-E-018
b. Award purchase actions 5
c. Receive, inspect and accept supplies or services.
Findings:
Delivery and receipt procedures (circle quantity received, receiver's printed name
SMC-E-019 3
and signature, and date) are properly followed. (NAVSUPINST 4200.85D)
Findings:
CHs complete all reconciliation procedures and maintain an accurate Purchase

SMC-E-020 3
Card Log.
Findings:
A review of purchase actions found no prohibited or restricted items are procured

using the purchase card (i.e., no purchases were made for materials or services
SMC-E-021 listed on Enclosure (2) of NAVSUPINST 4200.85D, List of Prohibited and 3
Special Attention Items for Simplified Acquisitions and Enclosure (1), Chapter 5
of NAVSUPINST 4200.99, Special Attention Items).
Findings:
B-22 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
(GCPC) PROGRAM
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
No questionable purchases are made (i.e., purchases of material normally

available in the DLA Supply System which was required to fill an immediate
need in support of mission requirements are fully documented and justified in the
requisition's GCPC file and approved by the requesting Department Head, the
SMC-E-022 Approving Official, the Supply Officer, and the Commanding Officer if the 3
appearance of the purchase is questionable); any improper, fraudulent, abusive or
negligent use of the GCPC discovered during the monthly reconciliation and
certification process was investigated by the command and appropriate corrective
action taken. (NAVSUPINST 4200.99)
Findings:
Purchase CHs remain within the micro-purchase threshold per purchase in

SMC-E-023 3
accordance with Federal Acquisition Regulation (FAR), Subpart 2.101.
Findings:
The AO completes all reconciliation procedures and effectively reviews all CHs'
monthly purchase card statements, Purchase Card Logs, and SALTS certifications
SMC-E-024 5
monthly statements. AO initials invoices after verification. CH to AO account
ratio does not exceed 7:1.
Findings:
Rotation of Sources - All CHs equitably rotated their purchases among various
SMC-E-025 2
vendors.
Findings:
All purchase card transactions are correctly obligated, maintained on the purchase
card log, and reported on the Budget OPTAR Report and Financial Transmittal;
(Par. 7227 & 7228)
a. When the GCPC is used for equipment and repair parts purchases, the
requester initiates the requirements in OMMS/OMMS-NG against an open JCN
SMC-E-026 and the cardholder initiates the purchase using a different requisition number 5
citing the correct JON for each item purchased (i.e., bulk funding is not used for
purchasing equipment and repair parts);
b. If the command chooses to use bulk funding for purchase card transactions,
only consumables are purchased under the bulk-funded requisition.
Findings:
CHs are using "Pay and confirm" procedures to ensure they have not been billed
before receiving the items ordered; copies of certified monthly billing statements
SMC-E-027 10
are signed by the AO and CHs involved. (AO WINSALTS & Citidirect Desk
Guide, Par. 5 & CH WINSALTS Desk Guide, Par. 13)
Findings:
B-23 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
(GCPC) PROGRAM
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Monthly billing invoices / e-statements are received and certified within the
SMC-E-028 5
allowed timeframe. (NAVSUPINST 4200.99)
Findings:
Invoice delinquencies do not exceed DoD / DoN standards (2% of the

SMC-E-029 2
outstanding balance over a 30 day period).
Findings:
GCPC files are reconciled monthly against the Supply Department Receiving
SMC-E-030 Section's receipt log to ensure all GCPC purchases are accounted for in the 2
receipt process.
Findings:
POINT TOTALS 114
B-24 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION F - FLEET CARD PROGRAM MANAGEMENT

GRADE
(Fuel & Vehicle Maintenance)
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
The Fleet Card bulk-funding document is properly adjusted to ensure adequate

SMC-F-001 2
funding is available for purchases.
Findings:
SMC-F-002 Invoices are reconciled and certified within five days of receipt. 2
Findings:
A purchase log is maintained to track purchases and progressive payments /

SMC-F-003 2
receipts.
Findings:
SMC-F-004 Purchase files are organized and retained as required. 2
Findings:
Purchases are limited to fuel, authorized materials, and emergency service items
SMC-F-005 2
for the vehicle only as identified in NAVSUPINST 4200.98.
Findings:
Fleet cards issued to individuals for use with government vehicles are
SMC-F-006 2
controlled by logbook entries to ensure accountability of the cards.
Findings:
SMC-F-007 Fleet cards are inventoried monthly. 2
Findings:
SMC-F-008 No Fleet cards are set for "unlimited" monthly spending limits. 2
Findings:
SMC-F-009 Fleet cards are kept under lock and key when not in use. 2
Findings:
A local internal operating procedures (IOP) is written to ensure the proper

SMC-F-010 execution of policy is documented and signed by all participants and kept with 2
the account APC.
Findings:
Program participants are appointed and letters are kept with the account APC
SMC-F-011 2
(sample letters are located on the CCPMD website under the Policy tab in the
B-25 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION F - FLEET CARD PROGRAM MANAGEMENT

GRADE
(Fuel & Vehicle Maintenance)
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Desk Guide section).
Findings:
The role-based training completion certificates are kept with the account APC
SMC-F-012 1
and are resubmitted every 2 years. (NAVSUPINST 4200.98 Series)
Findings:
Suspected misuse of the card is investigated. Investigate and document all instances of the
following (Investigation results are on file and appropriate disciplinary actions are taken). All
instances are reported to NECC N41 who will forward to the HL4 APC for submission to CCPMD
on a quarterly basis:
a. There are no photocopied receipts or documents. All receipts are
1
originals.
b. There is no missing documentation (receipts, required approvals, etc.) 1
c. Volume of fuel purchased does not exceed the capacity of the vehicle. 1
d. There are no charges on holidays, weekends, and non-work hours when
SMC-F-013 1
no one is on duty.
e. There are no “Write-ups” - the addition of a zero to the volume or dollar
1
value of a receipt or a digit to the left of a dollar value or volume.
f. There are no multiple receipts for the same purchase of fuel. 1
g. There are no "food" purchases. 1
h. All fuel purchases are limited to unleaded regular gas (mid-grade and
1
premium gas is unauthorized).
i. There are no unauthorized vehicle related charges for maintenance or
1
repairs.
Findings:
POINT TOTALS 32
B-26 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION G - INVENTORY MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - PHYSICAL INVENTORY
Pulse Point Grading Scales - The following scales will be used to assess points for SMC-G-001 & SMC-G-002:
Spot Inventory Location Audit Inventory
Accuracy Scale Point Scale Accuracy Scale Point Scale
100 – 98 20 100 – 98 20
97.9 – 96 17 97.9 – 96 16
95.9 – 94 14 95.9 – 93 12
93.9 – 92 11 92.9 – 90 8
91.9 – 90 8 89.9 – Below 0
89.9 – Below 0
A sample spot inventory of general stock reflects the following accuracy rates:
(Note: "Points Earned" is the "Total Items Inventoried" accuracy percentage X the total "Point
Value")
Category Nr Inventoried Nr Correct Accuracy
SMC-G-001
Repair Parts -
20
PGI -
Total Spot Inventory 0 0 -
Findings:
A location audit inventory of general stock reflects the following accuracy rates:
(Note: "Points Earned" is the "Total Location Audits" accuracy percentage X the total "Point
Value")
SMC-G-002
Repair Parts -
20
PGI -
Total Location Audits 0 0 -
Findings:
A Depot Level Repairables (DLR) inventory reflects the following accuracy rates:
(Note: "Points Earned" is the "Total Location Audits" accuracy percentage X the total "Point
Value")
SMC-G-003
DLR Spot Inv -
20
DLR Location Audit -
Total DLR Inventory 0 0 -
Findings:
B-27 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 2 - INVENTORY SCHEDULES

The Supply Officer's "Annual Physical Inventory Schedule" is prepared and
signed before the beginning of each Fiscal Year (FY) and includes all material
categories under Supply Department purview. The schedule, which is
prominently posted, reflects the results of completed inventories (total items
SMC-G-004 inventoried and the inventory accuracy rate). The Supply Officer holds the 5
physical inventory file showing courses of action taken and completion status for
correcting inventories that are below acceptable levels. The Annual Physical
Inventory Schedule showing completion dates and accuracy rates is retained for
the current and two (2) prior fiscal years. (NAVSUP P-485, Par. 6064)
Findings:
The number of line items inventoried monthly for physical count and location
SMC-G-005 audit conforms to NAVSUP standards for percentage of total items to be 2
inventoried. (NAVSUP P-485, Ch. 6)
Findings:
Inventories are conducted according to the dates indicated on the published

SMC-G-006 2
annual inventory schedule. (NAVSUP P-485, Ch. 6)
Findings:
Research is conducted and documented to resolve excess inventory adjustments

SMC-G-007 2
and inventory adjustment reversals.
Findings:
PART 3 - PILFERABLE COMMAND ISSUED PERSONAL GEAR (PGI)

Personal Gear Issue (PGI) Inventory - A random sample inventory of at least 10 PGI records
matched with RCRP:
SMC-G-008 Category Nr Inventoried Nr Correct Accuracy
20
PGI -
Findings:
SMC-G-009 A Personal Gear Issue (PGI) storeroom custodian is designated in writing. 2
Findings:
The PGI Custodian maintains individual hard copy Issue-Inventory files (Pg 13s)
SMC-G-010 for PGI issued to unit personnel. The inventory file contains ALL PGI issues 2
signed by the sailor acknowledging receipt of the specific PGI items.
Findings:
B-28 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Access to the clothing storeroom is limited to the Supply Officer and the Logistic
SMC-G-011 Specialist (LS) designated as the clothing storeroom custodian; the space 2
(storeroom, cage, locker, etc.) remains locked when neither one is present .
Findings:
Copies of procurement requests for PGI replenishment are maintained in the

SMC-G-012 individual's hard copy file. The respective Department Head approves 2
procurement requests for PGI replacement.
Findings:
The Supply Officer conducts quarterly spot inventories of warehouse stocked PGI
for inventory validity; full (100%) inventories are also completed upon relief of
SMC-G-013 the Supply Officer and upon changing the PGI Custodian. Results are annotated 2
on the Supply Officer's Monthly Report to the Commander/Commanding Officer.
(Par. 1301, 6125)
Findings:
There is a system in place to collect command PGI from individuals prior to PCS
or to record transferring the PGI records to the receiving command's Supply
SMC-G-014 2
Officer if the individual is remaining within the expeditionary Force (e.g., Check-
In / Check-Out Sheet; RCRP records sent to receiving command).
Findings:
Reductions in on hand quantities due to MTIS, OSO transfers, or DRMO actions

SMC-G-015 are supported by proper expenditure documentation (DD 1348-1 or DD 1149), 2
assigned an expenditure number, and filed in the expenditure file.
Findings:
SMC-G-016 All PGI stock is stored in a ready-for-issue (RFI) condition. 2
Findings:
PART 4 - INTEGRATED BAR CODE SYSTEM (IBS)

An Integrated Bar Code System (IBS) Coordinator is designated in writing.
SMC-G-017 2
(Par. 6133)
Findings:
The IBS Receiving Module is used to perform Receipt in Process (RIP).

SMC-G-018 2
(Par. 6133)
Findings:
B-29 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
RIPs and Stow transactions are transferred from IBS to R-Supply for batch
SMC-G-019 2
processing at least once a day. (Par. 6133)
Findings:
There are no RIPs without Stow greater than four days old on the Summary RIP
SMC-G-020 2
Report.
Findings:
IBS Receipt Processing Management Reports are generated daily, distributed,

SMC-G-021 2
worked, and resolved.
Findings:
Remote RIP Data File Reports are produced daily, reviewed, and action taken on
SMC-G-022 2
items that have a RIP Flag set with no receipt stow posted to IBS.
Findings:
PART 5 - SECURITY
Classified material is handled and stowed according to the DoN Information
SMC-G-023 Security Program Regulation Manual (OPNAVINST 5510.1) for classified 2
information.
Findings:
SMC-G-024 A Classified Materials Custodian is appointed in writing. 2
Findings:
Positive physical security and key control for all Supply Department spaces is
established and practiced. Access to and possession of cipher combinations and
SMC-G-025 2
keys for Supply Department spaces is limited to those personnel designated in
writing by the Supply Officer.
Findings:
Keys for Supply Department spaces not in possession of designated individuals

are centrally maintained in a secure key locker in the Supply Office. The access
SMC-G-026 2
key to the key locker is strictly controlled. A Key Control Log is used to identify
individuals removing and returning keys from and to the key locker.
Findings:
Strict accountability of keys (including grand master keys) and combinations is maintained:
SMC-G-027 a. combinations to spaces secured by cipher locks are held by custodians
1
designated in writing
B-30 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
b. combinations are changed semi-annually in accordance with NAVSUP P-

1
485, Par. 1118
c. cipher combinations, master keys to series locks, and duplicate keys are
secured in the Supply Officer's safe in sealed envelopes, and initialed and dated 1
by the spaces' custodians and the Supply Officer.
Findings:
Supply Department spaces are clearly marked with responsible custodian,

emergency access procedures, and emergency access points of contact phone
SMC-G-028 2
numbers. Emergency access points of contact phone numbers are not personal
cell phone numbers.
Findings:
Written procedures (SOPs) are approved by the Supply Officer for emergency
SMC-G-029 access and securing Supply Department storage locations, and inventory 2
verification in the event emergency access is required after-hours.
Findings:
PART 6 - STOREROOM MANAGEMENT

Warehouses / Storerooms meet the following criteria for effective warehouse / storeroom
management:
a. Warehouse / storeroom locations are segregated, clearly labeled, and bar-
1
coded.
b. Neatness, preservation, stowage, and overall appearance and cleanliness 1
c. No frustrated or un-stowed material 1
d. Maximum stowage capacity used 1
e. Easy access to all items 1
f. Bulk material properly stowed 1
SMC-G-030 g. Small cube items are stowed in drawers and not bins 1
h. Effective security procedures being used 1
i. Storeroom custodian and inventory information visibly posted 1
j Facilitate first-in-first-out (FIFO) issue methods where applicable 1
k. Applicable safety equipment (CO2 bottles, eyewash stations, PPE, etc.)
1
readily available in the appropriate storerooms
l. Hazardous Materials (HazMat) and flammable liquids are segregated and
1
stowed in safety approved storage areas.
m. Compressed gases are properly segregated and securely stowed in gas
bottle racks in an upright position with installed holdbacks and valve protection 1
caps.
B-31 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
PART 7 - SHELF LIFE

A Shelf Life Program is established and SFM / RSUP Local Management Codes
SMC-G-031 (LMCs) are being used to manage stocked Type I and Type II shelf life material. 2
Shelf life material is located in a central, segregate area.
Findings:
All stocked shelf life material is managed using SFM/RSUP inventory

SRFs/SITs, including Local Management Codes (LMC) to identify expiration
SMC-G-032 dates, according to par. 4401 and Fig 4-2. A SFM/RSUP Stock Status List with 2
the appropriate LMC is available for identifying next month's expiring shelf life
material.
Findings:
A monthly drawdown or Stock Status List (as applicable) is generated monthly

SMC-G-033 (as described in the previous pulse point) to identify material with expiring shelf 2
life; the drawdown/listing is annotated with action taken.
Findings:
Type I (non-extendable) Shelf Life items are properly expended and disposed of
SMC-G-034 2
upon expiration.
Findings:
Type II (extendable) Shelf Life items are properly tested (if possible) and
SMC-G-035 extended upon expiration, and the new expiration date is annotated on the 2
material.
Findings:
PART 8 - HAZARDOUS MATERIALS (HAZMAT)

The Commanding Officer appointed, in writing, a commissioned officer within
SMC-G-036 the Supply Department as the HM Coordinator 1
(OPNAVINST 5100.19E, Encl (1), Par. B0302a(1))
Findings:
The HM supervisor is a graduate of the Hazardous Material Control and

Management (HMC&M) Technician (SNEC 9595) course (A-322-2600 or A-
SMC-G-037 322-2601) and the CHRIMP / Hazardous Inventory Control System (HICS) 1
Technician course (Verified by certificates in the individual's training file).
(OPNAVINST 5100.19E, Encl (1), Par. B0302c (2))
Findings:
B-32 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
The following instructions are on hand:

a. OPNAVINST 5090.1C - Environmental Readiness Program Manual 1
SMC-G-038 b. OPNAVINST 5100.19E - NAVOSH Program Management for Forces
1
Afloat
c. OPNAVINST 5100.28 - Hazardous Material User's Guide (HMUG) 1
Findings:
Placards are posted and visible outside and within the storeroom which state
SMC-G-039 "NO SMOKING, EATING, OR DRINKING" 1
(OPNAVINST 5100.19E, Par. C2304)
Findings:
All HazMat spaces have been evaluated for proper ventilation by an industrial
SMC-G-040 1
hygiene survey team (OPNAVINST 5100.19E, Par. C2304)
Findings:
All HazMat is properly segregated by specific hazards and consolidated into a

SMC-G-041 designated, properly marked, suitable central stowage location. 2
(NAVSUP P-722, Par. 4.3.4)
Findings:
Satellite lockers and areas for HazMat are authorized by the Commanding Officer
SMC-G-042 in writing; HazMat is properly segregated and marked. 2
(NAVSUP P-722, Par. 4.3.4)
Findings:
All applicable safety and fire suppression equipment is installed and operates
SMC-G-043 properly in HazMat storage spaces. Required operational inspections of this 2
equipment are conducted and documented.
Findings:
HazMat containers are in good condition (i.e., not corroded, rusty, deteriorated);
SMC-G-044 2
containers are properly identified and correctly labeled; containers close securely.
Findings:
Applicable MSDSs are readily available in each storage location for all HazMat
SMC-G-045 contained in that space or locker. Applicable MSDSs for all HazMat used by 2
workcenters are readily available in those workcenters.
Findings:
B-33 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
There is an established HazMat Shelf Life Program in use to manage stocked

SMC-G-046 2
HazMat Type I and Type II shelf life material.
Findings:
There are an adequate number of properly maintained and inspected eyewash

facilities, installed in locations with corrosive hazards; the pathways to the
SMC-G-047 eyewash stations are clear; eyewash stations are clearly marked with green signs 2
with white lettering stating “EMERGENCY EYEWASH STATION”.
(OPNAVINST 5100.19E, Par. B0508)
Findings:
Paint lockers are labeled with placards stating, “Thinning of marine

SMC-G-048 1
coatings/paints is prohibited.” (OPNAVINST 5090.1C, Par. 22-4.3.2.11)
Findings:
CAUTION signs are posted at HazMat storage locations that state

"HAZARDOUS MATERIAL STORAGE AREA"
SMC-G-049 1
(NSNs 9905-01-342-4851 (10" x 7") & 9905-01-342-4859 (3" x 5") apply).
(OPNAVINST 5100.19E, Par. C2302e(1)(d))
Findings:
Personal Protective Equipment (PPE) is readily available in serviceable condition

SMC-G-050 3
for personnel handling HazMat. (OPNAVINST 5100.19E, Par B1202)
Findings:
All excess and used Hazmat has been properly documented and turned-in to
SMC-G-051 2
authorized return points.
Findings:
POINT TOTALS 185
B-34 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION H - EXPENDITURE MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - EXPENDITURES / TRANSFERS

A list of personnel authorized to approve expenditures, transfers, and shipments of
SMC-H-001 1
material for the command is on file.
Findings:
All material transferred or shipped from the command or unit is accompanied by

properly completed documentation (DD Forms 1348-1A or 1149) with signature
authorization for transfer from the Supply Officer or designated assistant Supply
Officers. In the absence of the Supply Officer or his designated assistants,
SMC-H-002 material transfers may be approved by the Duty Supply Officer or the Command 1
Duty Officer, as prescribed in the command's SORM. Classified, restricted,
critical, or material with limited availability is transferred from the command or
unit with acknowledgement by the using department.
(NAVSUP P-485, Par. 5020)
Findings:
Shipping and transfer documents for all RFI and NRFI material leaving the
command is assigned an expenditure document number using the automated
SMC-H-003 1
expenditure log in MicroSNAP SFM / NTCSS RSUP.
Findings:
The command has established an account with Naval Operational Logistics

Support Center (NOLSC) and is making maximum use of the Air Mobility
SMC-H-004 1
Command (AMC) Worldwide Express (WWX) program when shipment by
commercial carrier is deemed necessary.
Findings:
Use of commercial air carriers outside the WWX program is justified in writing to
SMC-H-005 document that normal military and AMC channels are not available or failure to 1
use commercial carriers impacts mission, material readiness or safety.
Findings:
All material shipped via commercial air means has proper transfer documentation
SMC-H-006 with an expenditure document number assigned; the DD Form 1348-1A or DD 1
Form 1149 is attached to the commercial air shipping documentation.
Findings:
If applicable, the command has at least two qualified individuals (certified

SMC-H-007 graduates from an applicable DoT course), authorized by letter of designation, to 1
approve hazardous materials or ammunition shipments.
B-35 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
PART 2 - SURVEYS
A Financial Liability Officer is designated in writing by the Commanding Officer to conduct a
formal investigation when:
a. Recommended by the Accountable Officer
SMC-H-008
b. Directed by the Approving Authority (the Commanding Officer) 1
c. Deemed appropriate by the Appointing Official (repetitive losses, personal
responsibility, negligence).
Findings:
The "Gains / Losses / Surveys" and Completed and Pending Survey Listings are
printed at the end of each month, reviewed, and processed to clear pending
SMC-H-009 5
surveys, if possible, in accordance with the RSupply User’s Manual
(NAVSUP P-732).
Findings:
Causative research consisting of: 1) complete review of transaction documentation (issues, receipts,
change actions, etc.); 2) last location reconciliation; 3) analysis of the Cumulative Transaction
Ledger (CTL) (if applicable); and 4) the "Causative Research Checklist / Worksheet" (NAVSUP P-
723, Par. 2333) is properly conducted for gains or losses of the following categories:
a. Sensitive items (narcotics, precious metals, items of a technical or
hazardous nature, etc.)
b. Classified material regardless of dollar value
c. Arms, ammunition, or explosives regardless of dollar value
SMC-H-010
d. Pilferable items easily converted to personal use when the extended dollar
value of a line item discrepancy is $750.00 or more
3
e. Any inventory loss suspected of fraud, waste, or abuse
f. Non-controlled items including DLRs, when the extended dollar value of a
line item physical inventory adjustment is equal to or greater than $2,500.
Commanding Officers have authority to establish local causative research
thresholds at less than $2,500. (NAVSUP P-485, Par. 5126).
g. Storeroom stock of Personal Gear Issue (PGI)
Findings:
Causative research is completed within 45 calendar days from the date the
adjustment is posted to the property accountability record or the date a sample
SMC-H-011 2
causative research listing is created (i.e., research is completed within 45 days of
the research start date). (NAVSUP P-723, Par. 2312)
Findings:
B-36 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Causative research packages including the "Causative Research Checklist /

SMC-H-012 Worksheet" from NAVSUP P-723, Par. 2333, are signed by the Supply Officer 3
and retained for a minimum of two (2) years. (NAVSUP P-723, Par. 2334)
Findings:
Financial Liability Investigations of Property Loss, FLIPL (DD Forms 200), are
properly prepared, signed, and submitted via the responsible department's chain of
SMC-H-013 command to the Supply Department for damaged or missing equipment, DLRs, 2
material, PGI, and other items in accordance with NAVSUP P-485, Par. 5125-
5133.
Findings:
FLIPLs, if required, are completed within 45 calendar days after completion of

SMC-H-014 2
causative research. (NAVSUP P-723, Par. 2511)
Findings:
Appropriate approval signatures are obtained for inventory adjustments and

SMC-H-015 surveys in relation to dollar value approval levels cited in NAVSUP P-485, Par. 2
5127.
Findings:
PART 3 - RECORDS & FILES

A Survey Log and file is maintained in expenditure document number sequence;
the file contains all completed Financial Liability Investigations of Property Loss
SMC-H-016 (DD Form 200), with all required signatures, along with all supporting 3
accountable documentation; all DD Forms 200 and supporting documentation are
retained on file for three FYs.
Findings:
Properly prepared and signed originals or copies of expenditure / survey

SMC-H-017 3
documents are retained in the Expenditure Invoice File.
Findings:
Defective Material Summaries (DMS) are downloaded from NAVICP monthly,

SMC-H-018 correctly processed, annotated with actions taken, and maintained in monthly 1
sequence for the current and one prior fiscal year.
Findings:
Expenditure documents for material identified in the DMS screening process are
SMC-H-019 completed, assigned an expenditure number, and correctly filed in the expenditure 1
file.
B-37 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
DMS-identified material is correctly expended or suspended, as applicable, from

SFM / RSUP inventory records in accordance with par. 4201. Applicable SRFs
SMC-H-020 1
contain the correct Local Management Code ("CD" for "Suspended Condition
Code 'J' Material") per par. 6112 for DMS material located in stock.
Findings:
PART 4 - SUPPLY DISCREPANCY REPORT (SDR) / REPORT OF DISCREPANCY (ROD)

PROGRAM
The appropriate documents for material Lost in Shipment are properly processed and maintained
on file including: (Par. 4200, 4203, 4204, 4206, 5602; NAVSUP P-485, Par. 4268-4273)
a. Pending or closed/completed Supply Discrepancy Report (SDR) / Report of
SMC-H-021 Discrepancy (ROD) (SF-364)
b. Pending or closed/completed Discrepancy In Shipments Report (DISREP) / 5
Transportation Discrepancy Report (TDR) (SF-361)
c. Properly completed and signed survey, if applicable.
Findings:
A Report Control Number (RCN) log is established and maintained for SDRs,
SMC-H-022 DISREPs, and QDRs in consecutive RCN sequence separated into outstanding 2
and completed sections. (Par. 4206, Fig 4-1)
Findings:
An active Supply Discrepancy Report (SDR) Program is in place and meets the following criteria:
(Par. 4203, Fig 4-1; NAVSUP P-485, Par. 4269-4270; NAVSUP P-723, Par. 6111-6329;
SECNAVINST 5500.4G)
a. Shipping and packing discrepancies for material received from a DoD,
GSA, or commercial shipper (including contractors, manufacturers and vendors)
1
are reported on properly prepared "Supply Discrepancy Report (SDR) / Report of
Discrepancy (ROD)" (SF-364);
b. SDRs are submitted and follow-ups sent within appropriate timeframes to
1
report and resolve shipping/packaging discrepancies;
SMC-H-023 c. RCNs are used to track all SDRs submitted and incoming SDR responses,
1
status and disposition;
d. Proper action is taken to clear inventory and financial records including
1
when no responses are received within prescribed timeframes;
e. Copies of SDRs are maintained on file in RCN sequence and retained as follows:
1) Open SDRs retained in a suspense file pending resolution 1
2) Closed SDRs and supporting documents retained for two FYs after SDRs
1
are closed (maintained either in an electronic or paper form).
B-38 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Product Quality Deficiency Reports (PQDR / QDR) (SF-368) are properly

SMC-H-024 submitted within the required timeframes; copies are retained in Report Control 2
Number (RCN) sequence. (Par. 4205, 4206, Fig 4-1)
Findings:
QDR material being held awaiting disposition instructions is prominently marked

SMC-H-025 2
and staged separately from other parts.
Findings:
POINT TOTALS 53
B-39 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION I - FINANCIAL MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - BUDGET OPTAR REPORTING

For OPTAR Holders, the Commander / Commanding Officer (or delegate
authorized in writing) signs and releases the Budget OPTAR Reports (BORs) (via
SMC-I-001 digitally signed email to NECC N413) no later than the due dates cited in the 5
annual NECC Force Supply Message regarding "Month-End Closeout for Budget
OPTAR and DTS Reports for All NECC OPTAR Holders."
Findings:
BORs for the current and two prior FYs are properly prepared and submitted as
required. BOR figures match SFM/RSUP Financial Transmittal (TL) figures and
SMC-I-002 5
reflect only authorized fund codes. BORs are retained for the current and five (5)
prior FYs. (NAVSO P-3013, Ch. 4)
Findings:
The grand total of all SFOEDL/MFOEDL listings processed match the

SMC-I-003 Cumulative Differences figure (column 23) listed on the latest monthly BOR. 5
(NAVSO P-3013, Ch. 2)
Findings:
The OPTAR GRANT FYTD reflected on the BOR (current and five prior FYs)
SMC-I-004 agree with the total allocations received from the NECC Comptroller and is 3
substantiated by letter or other electronic means.
Findings:
The sum of SFM/RSUP OPTAR Document Transmittal Reports equals the total
SMC-I-005 "Cumulative Chargeable" figure (column 22) of the BOR and does not exceed the 2
grant FYTD. (current and five prior FYs) (NAVSO P-3013)
Findings:
OPTAR Holders properly assign fund codes (FC) and job order numbers (JON) in
SMC-I-006 2
accordance with TYCOM guidance.
Findings:
Executive Summary and TYCOM information is correctly submitted on the BOR.

SMC-I-007 2
(current and five prior FYs)
Findings:
OPTAR Funds are totally (100%) obligated at the end of the FY or excess funds
SMC-I-008 are offered (in writing) to NECC Comptroller for recoupment prior to year-end 2
closeout.
Findings:
B-40 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
The following financial listings are printed, signed as appropriate, and retained as indicated
(NAVSUP P-485, App 25):
SMC-I-009 a. Departmental Budget Status. Retain current listing. 1
b. End of FY Budget Status (year-end closeout). Retain current and five (5)
1
prior FYs.
Findings:
Live SFM/RSUP OPTAR Document Transmittal Reports for current FY (and

prior FYs as appropriate) are generated and submitted on the last workday of
SMC-I-010 every week (usually Friday) and the last workday of the reporting month, as cited 4
in the annual NECC Force Supply Message regarding "Month-End Closeout".
(NAVSO P-3013, Ch. 4)
Findings:
PART 2 - PROCESSING FINANCIAL LISTINGS

The Summary Filled Order/Expenditure Difference Listing (SFOEDL)/Monthly
Filled Order/Expenditure Difference Listing (MFOEDL) is properly processed,
SMC-I-011 researched and posted to the OPTAR / DTS, and annotated with proper challenge 3
codes or research results. (current and prior FYs) (NAVSO P-3013, Ch. 4).
Findings:
A follow-up system is in effect and properly utilized to monitor challenged

SMC-I-012 SFOEDL/MFOEDL charges. Unresolved challenges over 90 days are followed 2
up. (current and prior FYs) (NAVSO P-3013)
Findings:
The Unfilled Order Listing (UOL) is properly reviewed, processed, and annotated
SMC-I-013 with action taken on each line item within 20 days after receipt. (current and prior 2
FYs) (NAVSO P-3013, Ch. 4)
Findings:
Above threshold administrative cancellations from the UOL are properly

SMC-I-014 2
processed. (current and prior FYs) (NAVSO P-3013, Ch. 4)
Findings:
The UOL/SFOEDL/MFOEDL is dated and signed by the Supply Officer (or

SMC-I-015 delegate designated in writing). An annotated copy is retained for current and five 2
(5) prior FYs. (NAVSO P-3013)
Findings:
B-41 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 3 - ANNUAL FINANCIAL MANAGEMENT PLAN (AFMP)

A detailed Annual Financial Management Plan (AFMP) is developed with
SMC-I-016 Commanding Officer and Department Head collaboration. The current and two 4
(2) prior FYs' AFMPs are retained. (App. D (guidance) & App. E (AFMP form))
Findings:
Responses to quarterly budget requests, mid-year review requests, and budget data
calls from higher authority are submitted by the required deadline. The AFMP,
SMC-I-017 which is used by the TYCOM during budget process to forecast requirements for 3
the next fiscal year, is submitted to NECC no later than 30 April or as advertised
by the NECC Comptroller.
Findings:
A Phased Replacement Program is established and effectively utilized; phased

SMC-I-018 3
replacement items are incorporated into the AFMP.
Findings:
The Command maintains and updates, at least quarterly, a comprehensive

SMC-I-019 3
unfunded requirements file.
Findings:
PART 4 - OBLIGATION REPORTING

Any purchase of material or service which NECC maintains oversight and
purchase amount that exceeds document processing approval thresholds (e.g.,
SMC-I-020 purchases of C4I, IT, training, facilities including upgrades, TOA above 2
allowance; purchases over $250K) has been processed through the designated
NECC directorate, as required. (Par. 7213)
Findings:
Classifying a purchase as OCO vice baseline is supported by the NECC Force

Supply Message regarding OCO financial guidance; documentation is maintained
SMC-I-021 2
to substantiate decisions to classify a purchase as OCO for items which may be
controversial/questioned.
Findings:
NECC Comptroller approval was received prior to obligating OCO funds to

SMC-I-022 2
"Operation Enduring Freedom - OTHER" mission.
Findings:
B-42 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Validation is completed on Monthly OCO Obligation Reports to include

annotating a description for each entry. Specific details and area of operation
SMC-I-023 2
should be documented for all approved "Operation Enduring Freedom - OTHER"
obligations.
Findings:
Following validation of the monthly OCO obligation report, monthly OCO

affirmation letters are completed, signed by the Commanding Officer (or delegate
SMC-I-024 3
with written "By direction" authority), and submitted to NECC N413; copies of
affirmation letters are retained on file for current year plus five (5) prior years.
Findings:
PART 5 - REIMBURSABLE BUDGET OPTAR REPORTS

A file is retained for each reimbursable funding grant. Note: A list of grants
SMC-I-025 applicable to each command may be obtained from NECC N413's Reimbursable 2
Analyst.
Findings:
Each reimbursable file contains all applicable grant letters, applicable TLs and
SMC-I-026 2
monthly BORs.
Findings:
The reimbursable file contains invoices and receipts for each material purchase
SMC-I-027 2
and a copy of the TAD orders to support all travel costs reported.
Findings:
BORs are submitted to the NECC Comptroller every month until funds are
expired and all SFOEDL/MFOEDLs have been reported. Note: BORs may be
SMC-I-028 2
prepared as individual reports for each reimbursable grant or as a consolidated
report.
Findings:
All reimbursable BORs use / cite prescribed fund codes and the appropriate
SMC-I-029 2
Reimbursable Category Code (RCC).
Findings:
SMC-I-030 The grant on each reimbursable BOR agrees with the grant letter. 2
Findings:
SMC-I-031 SFOEDL/MFOEDLs are processed and posted on the reimbursable BOR. 2
B-43 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
The TYCOM information section of the reimbursable BOR shows separate

SMC-I-032 2
obligations for “Travel” and “Material”.
Findings:
Reimbursable TLs are prepared and submitted manually via email to NECC
SMC-I-033 2
N413.
Findings:
The correct line of accounting, as annotated on the reimbursable funding grant

SMC-I-034 2
letter, is used on procurement documents.
Findings:
PART 6 - BUDGET ANALYST - FINANCIAL MANAGEMENT

NAVCOMPT Forms 2275, 2276 and DD Form 448 (MIPRs) are prepared by
SMC-I-035 NECC N413 as centrally managed documents; these forms are not prepared by the 5
Echelon IV command (Group) or subordinate unit.
Findings:
Properly prepared Funding Document Request Forms (App. E) are completed and
copies retained on file for all NAVCOMPT Forms 2275, 2276 and DD Form 448;
SMC-I-036 3
Determination and Findings (D&F) Statements accompany DD Form 448 (MIPR)
requests. (See template for D & F Statement in App. E)
Findings:
Obligations for Funding Document Request Forms have not been entered in SFM
SMC-I-037 / RSUP to reserve funds for centrally managed documents awaiting NECC 3
processing.
Findings:
Funds are granted to subordinate units in writing using a similar format as the
NAVCOMPT Form 2168, page 1, grants received by the Group (including
SMC-I-038 3
amendment number; previous grant amount; amendment change amount;
amendment number; and the cumulative FYTD grant amount).
Findings:
The Echelon IV command (Group) retains reports of all of the grants issued to
SMC-I-039 each subordinate unit and verifies that its subordinate units submitted budgets and 3
phasing plans to the Group and are submitting accurate monthly BORs.
B-44 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Phasing Plans are updated as changes occur, and submitted to NECC Budget
SMC-I-040 2
Analyst.
Findings:
A written request is submitted to NECC N413 (and the response is retained on

SMC-I-041 2
file) each time NECC's Transportation Account Code (TAC) is needed.
Findings:
"Monthly Summary Report of Transportation Account Codes" usage is submitted

SMC-I-042 to NECC N413 by the first working day of the following month. (See sample 2
"Monthly Summary Report of Transportation Account Codes" form in App. E)
Findings:
POINT TOTALS 110
B-45 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION J - STOCK CONTROL - NTCSS R-SUPPLY

GRADE
UTILIZATION & REPORT GENERATION
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
FUNCTIONAL AREA SUPERVISOR (FAS)
PART 1 - REPORT GENERATION AND RETENTION

The Functional Area Supervisors (FAS) has a designation letter on file signed by
SMC-J-001 1
the Supply Officer.
Findings:
The following FAS' duties for R-Supply are properly conducted:

a. Batch requests awaiting approval 3
SMC-J-002
b. Maintain and update ARRCs/LMCs/Limit Flags/No Drop Flags 2
c. Control user access 2
Findings:
The monthly R-Supply run schedule is approved and signed by the Supply
SMC-J-003 3
Officer; the signed schedules are retained for 12 months.
Findings:
The following RSUP listings are printed, processed, and retained for the period prescribed by
NAVSUP and COMNECC directives (App. C and NAVSUP P-485, App. 25):
a. Issue Pending Listing 5
SMC-J-004
b. Pending Stock Survey 2
c. Gains / Losses / Surveys Report 2
Findings:
PART 2 - R-SUPPLY UTILIZATION

Stock Control Review Listings are distributed, reviewed and annotated by Stock
SMC-J-005 5
Control personnel and retained for two months.
Findings:
Each transaction on the Suspense Listing is processed properly and annotated with
SMC-J-006 3
corrective action taken.
Findings:
SMC-J-007 Suspended transactions are not deleted without justification. 3
B-46 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
SMC-J-008 The FAS maintains and updates the Master Stock Locator Listing monthly. 2
Findings:
SAMMA/SAL reports are processed before and after major evolutions that affect
SMC-J-009 the Stock Item Table. SAMMA / SAL RAO / RAB / Reports and DEF to RO are 3
processed monthly.
Findings:
SMC-J-010 Correct parameters are used on OST and ER and parameters include substitutes. 3
Findings:
The SAMMA/SAL report is analyzed to correct deficient areas each time it is

SMC-J-011 produced (e.g., AR and ER values for ATC 6 and 8; RO for ATC 6, 7, 8, 9; POS 3
values for ATC 6, 7, 8, 9; SAL values for ATC 6, 7, 8, 9).
Findings:
The Redistributable Assets on Order (RAO) report is worked weekly; RAO is

SMC-J-012 3
within 1% of the total inventory.
Findings:
Written TYCOM authorization is on file for all stocked material citing Allowance
SMC-J-013 2
Type Code (ATC)-5.
Findings:
Automatic Reorder Restriction Codes (ARRC) are properly assigned with non-
SMC-J-014 3
standard ARRCs defined and approved in writing by the Supply Officer.
Findings:
NECC standard Local Management Codes (LMC) listed in Fig. 6-1 of Par. 6112
are properly loaded. Additional LMCs being used are properly loaded (with easily
SMC-J-015 2
understood definitions, i.e., no obscure acronyms) and approved by the Supply
Officer in writing.
Findings:
All Depot Level Repairables (DLRs) are set with Limit Flags and No-Drop
SMC-J-016 5
Indicators set on the substitutes of the DLRs. (Par. 6113)
B-47 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Database Alignment Program (DAP) 63 is run prior to executing a Live Financial

SMC-J-017 5
Report and a Stock Reorder to ensure reserve issue fund code conversion.
Findings:
The following Stock Item Table (SIT) record maintenance is properly processed and annotated
accordingly utilizing TYCOM Utility reports:
a. RPT 02 - ATC 8 and O/H QTY > 0 1
b. RPT 03 - ATC 6 - 9 with RO > 0 1
c. RPT 04 - Non-Standard ARRC 1
d. RPT 05 - ATC 2, 4 -9 and COSAL > 0 1
e. RPT 06 - ATC 1, 4 - 9 and AVCAL > 0 1
f. RPT 07 - ATC 1 - 5 and RO = 0 1
g. RPT 08 - Del / Super / Condemned / Discontinued ATC 1-5 8, 9 1
h. RPT 09 - ATC 1, 3, and NO COSAL 1
i. RPT 10 - ATC 2, 3, and NO AVCAL 1
j. RPT 11 - ATC 5 and NO MISC LOAD 1
SMC-J-018 k. RPT 12 - ATC 1-5 & OH = 0, STK DUE = 0 1
l. RPT 13- ATC 4, 5, & APA OR DLR COG 1
m. RPT 14 - NCB of LF and COG not = 1I 1
n. RPT 15 - ATC 4 and NO DBI ALLOWANCE 1
o. RPT 16 - 1, 3, 5, and 9 COGs and NO Drop Flag set 1
p. RPT 17 - ATC 9, 7 COG and NO Drop Flag set 1
q. RPT 18 - 7 COG and NO MCC 1
r. RPT 19 - MCC D, E, G, H, Q, X and Invalid COG 1
s. RPT 20 - OH QTY > 0 and NO Location 1
t. RPT 21 - 7 COG and Allowance Total not = RO 1
u. RPT 22 - Blank ATC 1
v. RPT 23 - Superseded NIIN OH QTY, STK or DTO Due 1
Findings:
B-48 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
The following Stock Item Table (SIT) record maintenance is properly processed and annotated
accordingly utilizing TYCOM Utility Substitute Audit Reports:
a. SUBRPT 02 - Prime NIIN = Alternate NIIN 1
b. SUBRPT 03 - Prime NIIN not on SIT or Inactive 1
c. SUBRPT 04 - Alternate NIIN not on SIT or Inactive 1
SMC-J-019
d. SUBRPT 06 - Invalid Substitute - UI difference 1
e. SUBRPT 07 - Invalid Substitute - Cog Difference 1
f. SUBRPT 08 - ATC 6/7/8 Linked to ATC 1/2/3/4/5 1
g. SUBRPT 09 - ATC 9 linked to ATC 9 1
Findings:
The NET (3B and all 9 cog except 9D, 9L, 9M, 9Q) Effectiveness Report meets
SMC-J-020 3
TYCOM goal of 85%.
Findings:
The GROSS (3B and all 9 cog except 9D, 9L, 9M, 9Q) Effectiveness Report
SMC-J-021 3
meets TYCOM goal of 65%.
Findings:
The FAS reviews the Supply Effectiveness Report, researches and determines the
SMC-J-022 reasons for NIS/NC conditions and annotates the report, and the Supply Officer 3
reviews the FAS' annotated report.
Findings:
The Master Stock Status Report (MSSR) is run monthly; the range and depth
SMC-J-023 3
metrics meet TYCOM goals of 85% and 80% respectively.
Findings:
The Supply Officer ensures the MSSR is researched to correct processes affecting
SMC-J-024 3
metrics that do not meet TYCOM goals.
Findings:
Prior to releasing requisitions, Automatic Reorder Listings are reviewed and

SMC-J-025 action taken for material not desired or items with excessive quantities listed on 5
the Automatic Reorder Listings.
Findings:
B-49 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Cancel Excess Stock Dues (JSI203) reports are run monthly and the cancellation
SMC-J-026 3
requests are released into the supply system in a timely manner.
Findings:
"Never-Out" items are identified with a Local Management Code "NO"; there are
SMC-J-027 3
no "Never-Out" items with "Zero On Hand" and "Zero on Order".
Findings:
There is an aggressive program in place to reconcile all SIT records with PICTIC
SMC-J-028 3
"B".
Findings:
PART 3 - CHANGE NOTICE

SMC-J-029 The Monthly Change Notice is loaded on R-Supply. 2
Findings:
Monthly Change Notice Action reports are reviewed, worked, and signed by the
SMC-J-030 2
Supply Officer.
Findings:
SMC-J-031 Change Notice Listings are retained for twelve months 2
Findings:
A WebFLIS or One Touch User Account is established and readily available for
SMC-J-032 use. 1
Findings:
The Annual Price Change Notice is processed in RSUP at the beginning of the
SMC-J-033 new fiscal year prior to processing any new fiscal year transactions. 3
Findings:
PART 4 - Automated Shore Interface (ASI)

SMC-J-034 ASI processing checklist is used and retained on file by 3MC and SUPPO. 3
Findings:
B-50 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 5 - Requisition Maintenance

SMC-J-035 Automated Follow-ups are generated monthly and processed properly. 3
Findings:
The incoming requisition status from SALTS is processed daily. (NAVSUP P-

SMC-J-036 3
485, Par. 3752)
Findings:
Utilizing TYCOM utility, Active Requisition Table (ART), audit reports, requisition maintenance is
properly performed. Status is within standards, considering the following outstanding requisitions:
a. ARTRPT-07 - Requisitions without status > 7 days 5
b. ARTRPT-09 - Requisitions with BF status 2
SMC-J-037
c. ARTRPT-18 - Requisitions with BM/BD/BZ > 7 days past Last Status 2
d. ARTRPT-16 - Requisitions with AB/AS/AU status > 59 days 2
e. Requisitions with status requiring research
2
(e.g., BC,BG,CA,CE,CG,CH,CJ,CK,CL,CP,CQ,CS,CV,CW,CX, CZ, N9 and RF)
Findings:
The DTO Re-screen Program is utilized to review DTO Dues with On-Hand
SMC-J-038 3
quantities.
Findings:
PART 6 - MATERIAL OBLIGATION VALIDATION (MOV)

A monthly Internal Material Obligation Validation (MOV) of outstanding
requisitions is being conducted. Monthly MOV folders containing the completed,
SMC-J-039 3
annotated validation forms, listings, and worksheets citing appropriate
cancellation or follow-up action are retained for six months. (Par. 3106)
Findings:
Results of the monthly Internal MOV (e.g., cancellation requests) are entered into
SMC-J-040 3
RSUP and released into the supply system.
Findings:
External Material Obligation Validation (MOV) responses are properly processed

SMC-J-041 3
(e.g., DOCIDs APX, AP9, AP1 & BMVSGA). (NAVSUP P-485, Ch. 3)
Findings:
B-51 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
POINT TOTALS 155
B-52 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION J - STOCK CONTROL - MICROSNAP SFM

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - REPORT GENERATION AND RETENTION
The following MicroSNAP SFM listings are printed, processed (as required), and retained for the
period prescribed by NAVSUP and COMNECC directives (App. C and NAVSUP P-485, App. 25):
a. SFM Rpt 29 - Reorder Review (Trial) 1

b. SFM Rpt 42 - Stock Status List (Supplemental, Repairables, & LMCs) 1
c. SFM Rpt 42 - Stock Status List (SIM Material, HazMat, & Shelf Life) 1
d. SFM Rpt 42 - Stock Status List (Excess Material) 1
e. SFM Rpt 42 - Stock Status List (Complete) 1
f. SFM Rpt 48 - Stock Locator Listing (NIIN Sequence) 1
g. SFM Rpt 63 - Reqn List (Reqn, NIIN, & JCN Sequence) 1
h. SFM Rpt 64 - Issue / MTIS / OSO Transfer 1
i. SFM Rpt 67 - Gains by Inventory 1
j. SFM Rpt 68 - Loss by Inventory 1
k. SFM Rpt 71 - Reqn File History 1
l. SFM Rpt 73 - Outstanding Reqn List w/ Status (NIIN & JCN Seq) 1
SMC-J-001 m. SFM Rpt 74 - Requirement List (Request Nr Sequence) 1
n. SFM Rpt 76 - Status Exception Listing 1
o. SFM Rpt 80 - SFM Master Access Listing 1
p. SFM Rpt 95 - Transaction Ledger 1
q. SFM Rpt 045 & 97 - Tech Edit (NIIN Sequence) 1
r. SFM Rpt 107 - Stock Locator Listing (Location Sequence) 1
s. SFM Rpt 131 - Global Level Setting 1
t. SFM Rpt 132 - Monthly Effectiveness / Demand Processing Changes 1
u. SFM Rpt 162 - Non-RFI DLR Shipment Log /
1
Overdue Dept Turn-In / Overdue Carcass Shipments
v. SFM Rpt 163 - Expenditure Log 1
w. SFM Rpt 164 - Pending Matl Survey 1
x. SFM Rpt 165 - Internal MOV (All O/S Reqns,
1
Closed JCNs, "STCK" Dept, & Excess Dues)
y. SFM Rpt 167 - ICP-Generated (External) MOVs 1
z. SFM Rpt 175 - Carcass Tracking Response 1
B-53 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
PART 2 - SFM UTILIZATION

In constant file number 2, demand-processing parameters are set according to the
SMC-J-002 1
SFM Desktop Guide and the NAVSUP P-485.
Findings:
In constant file number 4, NECC standard Local Management Codes (LMC) listed
in Fig. 6-1 of Par. 6112 are properly loaded in SFM; additional LMCs used are
SMC-J-003 properly loaded (with easily understood definitions, i.e., no obscure acronyms) and 2
approved by the Supply Officer in writing.
Findings:
In constant file number 5, requisition defaults are set according to the SFM User's
SMC-J-004 1
Manual. NOTE: FAD I, II, or III will determine the setting of the defaults.
Findings:
In constant file number 6, requisition number assignments are being used

SMC-J-005 according to the SFM User's Manual. 1
NOTE: The counter is being reset when off-line requisitions are used.
Findings:
In constant file number 9, complete fund code tables are established. Example:
SMC-J-006 1
Y6, PB, PE are created, but the fund code P3 is omitted. (SFM User's Manual)
Findings:
In constant file number 9, the fund code to budget indicators are correctly
SMC-J-007 1
established. (SFM User's Manual)
Findings:
PART 3 - MATERIAL OBLIGATION VALIDATION (MOV)

A monthly Internal Material Obligation Validation (MOV) of outstanding
requisitions is being conducted. Monthly MOV folders containing the completed,
SMC-J-008 annotated validation forms, listings, and worksheets citing appropriate cancellation 3
or follow-up action are retained for six months. (Par. 3106)
Findings:
B-54 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Results of the monthly Internal MOV (e.g., cancellation requests) are entered into
SMC-J-009 3
SFM and released into the supply system.
Findings:
External Material Obligation Validation (MOV) responses are properly processed

SMC-J-010 3
(e.g., DOCIDs APX, AP9, AP1 & BMVSGA). (NAVSUP P-485, Ch. 3)
Findings:
POINT TOTALS 33
B-55 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION K - REPAIRABLES MANAGEMENT GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - DLR REQUISITIONING

Advice codes for DLR requisitions are properly assigned with respect to carcass
SMC-K-001 2
availability. (NAVSUP P-485 Ch. 3 and NAVSUP P-545, App. N)
Findings:
Net or Unit Prices for DLR requisitions are properly assigned with respect to
SMC-K-002 2
carcass availability/advice code.
Findings:
Requisitions for DLRs cite a quantity of one each (01 EA) per requisition.
SMC-K-003 2
Findings:
Requisitions for DLRs citing Advice Code "5D" reflect OPN / TOB funding (i.e.,
Demand Code "N", Signal Code "C", Fund Code "VO") as a result of ASI
SMC-K-004 processing; there are no requisitions citing Advice Code "5D" with Signal Code 2
"A" or Fund Code "PB" indicating OPTAR funds are being used to increase a
DLR allowance. (NAVSUP P-485, Par. 3365-3372)
Findings:
For DLR document files:

a. Suspense file is maintained with a skeletonized DD 1348-1A for valid
5
Remain In Place (RIP) items (verified in FedLog/WebFLIS);
SMC-K-005 b. A C.O.'s certificate of RIP worthiness for invalid RIP items is on file; 5
c. A "Financial Liability Investigation of Property Loss" (DD Form 200) is
properly prepared and signed by the C.O. for missing or damaged DLRs and
5
requisitions citing Advice Code "5A" (see Section H for specific pulse points on
FLIPLs/surveys).
Findings:
PART 2 - DLR TURN-INS

Unserviceable DLR items are verified using FEDLOG / WebFLIS to ensure the
P/Ns printed / stamped on the items cross to the correct NSNs (as indicated on the
SMC-K-006 5
DD 1348-1 turn-in document); items are turned-in / shipped within the established
time frames directly to the nearest ATAC HUB or designated overhaul point.
Findings:
NRFI DLRs are turned in to the Supply Department, on a one-for-one exchange,

SMC-K-007 5
when RFI DLRs are issued to the requesting individual.
B-56 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
Delayed Turn-in NRFI carcasses are turned in to Supply within 24 hours of

SMC-K-008 5
receipt of the replacement item.
Findings:
NRFI carcasses are turned in with a legible copy of the Ship's Maintenance Action
SMC-K-009 Form (OPNAV Form 4790.2K), Identification Tag, and Label (DD Forms 1577-2 2
and 1577-3).
Findings:
SMC-K-010 Turn-in documents (DD 1348-1A) for NRFI DLRs are properly prepared. 3
Findings:
PART 3 - DLR CARCASS TRACKING

A Carcass Tracking desk guide, including Electronic Retrograde Management
SMC-K-011 System (eRMS) training and Technical Assistance for Repairables Processing 5
(TARPS), is readily available.
Findings:
Overdue Carcass reports are researched, annotated, and retained on file for 18 months:
SMC-K-012 a. Overdue Carcass Turn-in Report 5
b. Overdue Carcass Shipments Report 5
Findings:
Responses are properly made to challenge erroneous carcass charges on the

SMC-K-013 10
SFOEDL.
Findings:
E-RMS Stock Discrepancy Reports for "F" condition material are reviewed and
SMC-K-014 1
annotated.
Findings:
A Preventive Maintenance System (PMS) card for an Electrostatic Discharge

SMC-K-015 2
(ESD) station is on file.
Findings:
Screening and packing DLRs is accomplished according to P700 - Common

SMC-K-016 2
Naval Packaging (CNP) located on NAVICP's TARP website at
B-57 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
https://tarp.navicp.navy.mil/. (NAVSUP P-485, Par. 8324)
Findings:
eRMS is used to determine disposition and Transaction Item Reporting (TIR) of

SMC-K-017 5
NRFI components.
Findings:
eRMS Management reports are reviewed and signed by the LCPO and Division Officer weekly:
a. Automated Shipping Documents (ASD)
SMC-K-018 b. Proof of Shipment (POS)
10
c. Proof of Delivery (POD)
There are no overaged items that need resolution.
Findings:
Material Turned in to Stores (MTIS) material is sent to the nearest Distribution

SMC-K-019 2
Depot (DD).
Findings:
SMC-K-020 MTIS material is processed via eRMS/DD with the correct Condition Code (CC). 1
Findings:
Proposed Carcass Bills from NAVICP are monitored and responses submitted
SMC-K-021 5
within 7 days to prevent carcass billings.
Findings:
Carcass reports are generated at least twice monthly; researched, processed, and
SMC-K-022 5
annotated; and retained for at least two months.
Findings:
POINT TOTALS 101
B-58 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SECTION L - GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM

& DEFENSE TRAVEL SYSTEM (DTS)
GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
PART 1 - GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM

SMC-L-001 The APC is designated in writing by the C.O. (EBUSOPSOFFINST 4650.1A) 2
Findings:
SMC-L-002 The CITI website lists the current APC(s) for the command. 2
Findings:
SMC-L-003 The APC’s training certificates are on file. (DoD FMR, Vol 9, Ch. 3, Par. 030801) 2
Findings:
SMC-L-004 Statements of Understanding signed by all cardholders are on file. 3
Findings:
Training certificates are on file for all cardholders. (DoD FMR, Vol 9, Ch. 3, Par.
SMC-L-005 2
030802)
Findings:
Program controls: The APC is generating and working the following reports on a monthly basis:
a. DoD Travel Individually Billed Accounts (IBA) Aging Analysis Report 2
b. Account Listing Report 2
c. Delinquency Hierarchy Report 2
d. Pre-Suspension Detail Report 2
e. Account Renewal Report 2
SMC-L-006
f. Weekend / Holiday Activity Report 2
g. Non-Travel Activity Report 2
h. Account Activity Text File CD100T Report 2
i. Declined Authorizations Report 2
j. Returned Check Report 2
k. Blocked Merchant Category Codes (MCC) Report 2
Findings:
Command-level evaluation (management control review) of the GTCC program

SMC-L-007 is accomplished semi-annually, at a minimum, per the DoN Travel Charge Card 2
Program APC Desk Guide dated Oct 2003.
B-59 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Findings:
The APC notifies delinquent cardholders in writing (email, memo, etc.) when
SMC-L-008 accounts are 30-days past due and follow-up is conducted with the cardholders to 5
ensure accounts are not suspended or closed.
Findings:
PART 2 - DEFENSE TRAVEL SYSTEM (DTS)

There is a valid command travel instruction outlining business rules for all
SMC-L-009 1
personnel involved in the GTCC program and DTS.
Findings:
Per DoD FMR / JFTR / JTR, designation letters are on file for the following:
a. Defense Travel Administrator (DTA) 1
b. Financial DTA (FDTA) 1
c. Authorizing/Certifying Officials 1
SMC-L-010
d. Training certificates on file for AO/CO 1
e. Debt Management Monitor (DMM) 1
f. Non-DTS Entry Agent (NDEA) 1
g. DD Form 577 for FDTA, AO/CO/DMM 1
Findings:
Randomly selected DTS travel vouchers contain the following:

(Minimum of 10 vouchers including senior leadership's vouchers)
a. Correct split disbursement 10
SMC-L-011 b. Receipts 10
c. The Debt Management Monitor (DMM) properly administers debt
management; due process and collections are completed within 30 days of debt 5
notification.
Findings:
The DTA and/or the FDTA maintains the current Unfilled Order Listing (UOL)
SMC-L-012 with annotations on the status of all obligations that are greater than 30 days since 5
the traveler’s estimated date of return (EDR).
Findings:
B-60 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

GRADE
POINTS N/A
POSSIBLE
EARNED
POINTS
POINTS
PULSE PT
PULSE POINT
NR
Separation of Duties. Review of routing lists and permission levels ensures

voucher-approving officials do not have permission Level 6.
SMC-L-013 Note: If this check results in no (0) points earned due to non-compliance of 1
separation of duties , an automatic failure will be recorded for this entire
section (L).
Findings:
POINT TOTALS 79 0 0
B-61 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
B-62 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX C
NTCSS Relational-Supply (RSUP) Recurring Reports
- Report / Listing with X in this column will be checked during SMC/SMA
Path Report Title Frequency Retention

Logistics, Management, Logistics Reports, and select
Issue Pending Listing Daily 14 Days
Issues Listing
Suspense Listing Daily 30 Days
Suspense Listing
Site, Management, Site Internal, Batch Job Scheduling,
Stock Control Review Daily 30 Days
and select Predefined Parameters
Inventory, Management, Inventory Reports, and select SAMMA SAL (to include Weekly / And As
30 Days
SAMMA/SAL RAB/RAO Detail Rpts) Reqd (e.g., ASI)
Logistics, Management, Logistics Reports, Requisition Outstanding DTO with On Hand

Weekly 30 Days
Monitoring, and select DTO with Stock on Hand Qty (DTO Rescreen)
Logistics, Management, Logistics Reports, Carcass

Carcass Reports Weekly 30 Days
Reports
Inventory, Management, Inventory Actions, and select
Cancel Excess Stk Dues Weekly 30 Days
Cancel Excess Stock Dues
Inventory, Management, Inventory Reports, and select COSAL Percentage Report 12
Monthly
COSAL/AVCAL Percentage /Analysis Months
Site, Management, Site Internal, Batch Job Scheduling, 12
Change Notice X Monthly
and select Predefined Parameters Months
Inventory, Management, Inventory Reports, and select
Master Stock Status Monthly Current
Master Stock Status
Logistics, Management, Logistics Reports, Requisition 12

MOV Internal Monthly
Monitoring, and select Requisitions Listing Months
Inventory, Management, Inventory Reports, and select Complete/Pending Stk Survey 36

Monthly
Gain/Losses/Surveys Listing Months
Financials, Management, Financial Reports, and select 12
Supply Effectiveness EOM
Supply Effectiveness Months
Inventory, Management, Inventory Reports, and select Master Stock Status Locator
Monthly Current
Master Stock Status Locator Listing Listing
Expenditure Log (Complete) Qtrly Current
Expenditure Log
Site, Management, Site Internal, Batch Job Scheduling,
Annual Price Change Notice Annual Current
and select Predefined Parameters
C-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
MicroSNAP Supply & Financial Management (SFM) Recurring Reports
- Report / Listing with X in this column will be checked during SMC/SMA
SFM Report Title Frequency Retention
RPT 045/097 Tech Edit / Item Verification Daily 30 Days
MOF / Requisition Listing

RPT 073 Daily Current
(Closed / JCN Not On CSMP)
RPT 074 Requirements Listing Daily Current

RPT 076 Status Exception Listing Daily 12 Months
RPT 081 Status Input Listing Daily None
RPT 072 Release Requisitions Daily, As Required 90 Days
RPT 029 Reorder Review Daily, Pre/Post ASI Current
RPT 042 Location Audit Weekly Current
RPT 073 MOF / Requisition Listing (Stk & DTO) Weekly Current
RPT 095 Transaction Ledger Weekly 12 Months
DLR Shipment Log /
RPT 162 Weekly Current
Carcass Tracking Rpt
RPT 165 Cancel Excess Stk Dues Weekly Current
Force Inventory Drawdown (FITSDL)
N/A 10th & 25th None
(Full Download / New Baseline)
RPT 063 MOF / Reqn Listing (Completed) Monthly Current
RPT 161 COSAL Percentage Report /Analysis Monthly Current
RPT 042 Master Stock Status Monthly Current
RPT 042 Inv by ARRC Monthly Current
RPT 042 SIM / DBI Listing Monthly Current
RPT 042 HazMat Listing Monthly Current
RPT 042 Classified / Radioactive Material Monthly Current
RPT 042 Shelf-Life Items Monthly Current
RPT 042 Inv by Allowance Type Codes Monthly Current
RPT 042 Inv by Local Mgmt Code (LMC) Monthly Current
RPT 071 Requisition History Listing Monthly 12 Months
RPT 073 MOF / Reqn Listing (MOV Internal) Monthly 12 Months
RPT 141 Stk Record File Validation Monthly Current
RPT 142 Scheduled Inventory - Shelf-Life Monthly Current
RPT 164 Complete/Pending Stk Survey Listing Monthly Current
RPT 165 Internal MOV Monthly Current
RPT 067 Gain by Inventory (GBI) EOM 24 Months
RPT 068 Loss by Inventory (LBI) EOM 24 Months
RPT 132 Supply / Demand Effectiveness EOM 12 Months
RPT 064 Monthly Issue Listing EOM Current
RPT 131 Global Level Setting Following EOM Rpts 12 Months
RPT 042 Excessive Locations Qtrly Current
RPT 042 Stock Status / Master Stk Status Locator Listing Qtrly Current
C-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
SFM Report Title Frequency Retention
RPT 048 Stock Locator List (NIIN Sequence) Qtrly Current

RPT 080 SFM Master Access List Qtrly Current
RPT 163 Expenditure Log (Complete) Qtrly Current
RPT 142 Scheduled Inventory by SIM / DBI Semi-Annual Current
RPT 142 Scheduled Inventory - MAMs Semi-Annual Current
N/A Annual Price Change Notice Annual Current
RPT 142 Sched Inventory - Classified Items Annual Current
Scheduled Inventory - Bulkhead-Mounted
RPT 142 Annual Current
Spares or Radio Active Material
RPT 142 Scheduled Inventory - DLR Annual Current
RPT 181 Pre-Deployment Stock Status 180 Days Prior To Deployment Current
ICP Generated MOVs Requiring Review /

RPT 167 After Posting Status 4 MOV Cycles
Incoming Status For MOV
RPT 100 Stk Record / Stk Due Reconciliation As Required Current
RPT 107 Stock Locator List (Location Sequence) As Required Current
N/A SIMARS As Required Current
RPT 090 Follow-Up / Canc Listing As Required None
RPT 120 Receipt Control Log As Required None
RPT 143 Inventory by Location As Required Current
RPT 144 Inventory by Storeroom Listing As Required Current
RPT 144 Material Relocations As Required Current
RPT 154 Spot Inventory As Required Current
RPT 175 Carcass Tracking Response As Required 2 FY
RPT 184 PMS Material Status As Required Current
RPT 091 ASI Automated Stk Report Post ASI ILO to ILO
C-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
C-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX D
FINANCIAL MANAGEMENT PLAN
1. GOALS. A sound financial management plan is necessary to achieve the following goals:
a. Derive maximum benefit from available funds for mission and material readiness.
b. Make sure funds are available to meet contingency requirements.
c. Make sure funded and unfunded requirements are prioritized according to criticality.
d. Properly time-phase funds to meet operational schedule requirements.
e. Maintain prescribed stock levels.
f. Program funds for routine replacement of phased replacement items, equipage, and consumables.
g. Instill fiscal responsibility in all managers.
2. CONCEPT. Awareness and conservation of limited resources are essential factors in financial planning and
management. All personnel must be cognizant of the impact of their actions on available funds. Accordingly, the
Commanding Officer, Executive Officer, and all Department Heads must be actively engaged in the financial
planning and management process. An Annual Financial Management Plan (AFMP) is developed by first
considering the primary evolutions scheduled for the fiscal year. Then the first quarter requirements may receive a
more detailed plan. The AFMP must be considerably rigid yet dynamic in order to meet its objectives. Continually
review requirements and periodically update the plan to compensate for unforeseen or changing circumstances. At a
minimum, the AFMP should receive a detailed review and update quarterly. Once the plan is formulated, the
departmental budget provides a mechanism for monitoring execution of the plan. Timely information from the
Supply Officer is needed to permit proper monitoring. Department Heads, however, must be required to report and
justify major deviations so that the plan will remain current and be a viable management and control mechanism.
3. PROCEDURE. The following is a suggested approach for developing the AFMP. Whatever approach is used,
the full support of the Commanding Officer is essential in making the plan work. Issue a budget call requesting
specific budget information and defining command policies, procedures, and goals.
a. Determine Resources. Identify the nature, amount, and timing of the funds for the fiscal year. Determine
any fund restrictions or special purposes as assigned by the NECC Comptroller and/or ISIC. Determine any changes
in funding responsibility (e.g., TYCOM centrally funded program). Summarize this information in the budget call
to the departments.
b. Determine Major Schedule Milestones. Identify graphically over the fiscal year, major operational events
and inspections that will affect funding, including deployment, major exercises, Command Inspection, etc.
Determine estimated costs associated with these events and when the funds will be required. Include major event
data in the budget call.
c. Determine Responsibility for Command's Centrally Managed Items. Numerous high usage, high cost,
deteriorative, and pilferable items may require special management and funding responsibility. Replacement of
these items is predictable and should be planned. Following is a partial list of such items:
Cleaning Gear Vehicle Rental Power Tools

Protective Gear, Individual Lube Oil Paper
Office Equipment Damage Control Gear Bottled Gas
Telephone Toll Charges Safety Equipment Reserve For SFOEDL
Stock Replenishment.
D-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
4. Responsibility for managing and budgeting for these items should be vested in one department for efficiency
and better overall control of material and conservation of funds. Assignment of budgeting and funding
responsibility to one department does not prevent reprogramming funds if a different department is negligent in its
internal control of the material entrusted to it. These assignments may already appear in the unit's organization
manual or instructions. If not, assign responsibility in the budget call.
a. Determine Tentative Departmental Funding Targets. Within the total expected funding and based on the
past four to six quarters' historical data with similar periods appropriately weighed, the Supply Officer should assign
tentative funding targets to the departments. In addition to the tentative target, assign an increment and decrement
representing alternative funding levels above and below the tentative target, respectively. An increment of 10
percent and a decrement of 15 percent are suggested [e.g., with an assigned target of $10,000, an increment level
(enhanced funding) is $11,000 and a decrement level (funding cut) is $8,500]. Specify the tentative targets and
increment/decrement levels in the budget call. The past quarterly spending data used to determine the target may
also be included for information.
b. Determine, Prioritize, and Time-Phase Requirements. Department Heads and subordinates will determine
and itemize all their requirements, considering the nature and purpose of funds and other special guidance in the
budget call, historical data, top ten critical equipment, PMS schedule, special programs, centrally funded items for
which they are responsible, etc. The requirements lists may include "nice-to-have" items in addition to the essential
equipment, material, and supplies. Once requirements have been identified, associated prices should be determined
or estimated. Accurate pricing is critical. Next, requirements should be prioritized. The same requirement may be
split and different priorities assigned to each segment [e.g., no (0) gas masks are budgeted; 20 are required
immediately; 20 more are needed but not as urgently, and the last 10 are nice-to have]. Once the total requirements
have been determined, the requirements must show the quarter(s) in which procurement is desired. Some items are
needed each quarter in uniform increments throughout the year (e.g., PMS material, cleaning gear); some are needed
at a specific time (e.g., office equipment rental at the beginning of the fiscal year, pre-deployment preps, etc.); and
some may not be particularly time sensitive such as habitability upgrade and so on. The requirements list should
indicate priority, requirement description, quantity, quarterly cost, total cost, and cumulative costs for the specific
and all higher priorities. For requirements exceeding the decrement level (e.g., requirements at the margin),
justification for the items and impact if not funded should be required. This information will be very important for
command-wide prioritization. Ranking must be realistic (i.e., do not place high priority items below assigned target
as an unfunded material requirement in an attempt to obtain additional funds). Prioritization and ranking enables the
AFMP to remain executable if additional funds become available or funds are reduced. Consider the following
factors when determining quarterly grants required for AFMP:
(1) Large unobligated balances at the end of each quarter, particularly the first quarter, generate low
obligation rates for TYCOM and inhibit justifying additional funding or obligation authority. (It is imperative the
phasing plan accurately reflects monthly/quarterly requirements.)
(2) End of fiscal year augments for buy-aheads and ordering phased replacement items tend to lower first
quarter obligations;
(3) Holidays (Thanksgiving, Christmas, and New Year) noticeably affect first quarter spending. For
commands and units in homeport, obligations slow dramatically by mid-December;
(4) For major deployments and exercises, the obligation rates normally increase two to three months
before and through the first half of the deployments. The rates level off during the second half, and ultimately
decrease after the deployment has been completed. However, new or changing requirements could dramatically
affect obligation rates.
(5) If operations and operating areas are subject to minimal logistics support during deployment for
consumable requirements, the AFMP quarterly phasing should reflect a higher grant required for the quarter
preceding deployment and a lower grant during months of the deployment.
D-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
c. Review and Approve Departmental Targets. Upon receipt of Department Heads' responses to the budget
call, the Supply Officer should review the requirements, screen out those which may be obtained from alternative
funding sources (IMA, OPN), and prepare a consolidated list of requirements for review and approval by the
Commanding Officer. During this review process, marginal analysis takes place to identify the departmental
requirement that, if funded next, will provide the greatest benefit toward mission readiness. The review process is
likely to involve several meetings of the Commanding Officer, Executive Officer, and Department Heads. Although
considerable time may be required, a sound financial plan can avert future crisis management.
d. Match Approved Plan to Anticipated TYCOM Funding. Once the unit's total requirements fall within the
expected funding level and are approved by the Commanding Officer, an attempt should be made to match funds
with requirements in the quarterly TYCOM funding schedule. Augment, advance, and recoupment requests, though
noted in the AFMP, must be submitted to TYCOM.
e. Publish and Execute the AFMP. Upon prioritization and approval of the time-phased requirements to be
funded, the AFMP is issued for execution. Although a good financial management plan must be dynamic, if it is not
monitored and upheld, its effectiveness and usefulness as a management tool is reduced. Department Heads are
responsible for monitoring execution of the AFMP. Appendix E provides an AFMP form and shows the minimum
categories required. During the budget process, this form is used to forecast requirements for the next fiscal year
and is due to COMNECC no later than 30 April or as advertised by the COMNECC Comptroller.
f. Update the Plan. Operating schedule changes and other events may make the plan obsolete before year's
end. Accordingly, update the plan when major changes occur, but no less than quarterly. A recommended time to
use the review process is following the preparation of the first departmental budget report of the last month of each
quarter. This gives time to review most of the current quarter actual data and establish an updated plan before the
subsequent quarter begins.
D-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
D-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX E
LOCAL FORMS
Request for Table of Allowance (TOA) Change
COMMAND___________________________________________________________________________
( ) TOA addition/deletion request
( ) TOA QTY Change request Tracking #:___________________________________ (UIC-FY – SERIAL)
Noun Name: ________________________________________________ Unit of Issue________________
Current Allowance QTY:_______________________________________Allowance QTY Desired______
Current On Hand QTY: ________________________________________Expected Life Cycle:_________
Cost per Unit: ________________________________________________NSN/Part #:________________
APL/AEL: ___________________________________________________Major Equipage Area:________
EQUIPMENT SOURCE
Name: _______________________________________________________Address:__________________
City: ____________________________State: _______________________________________Zip:______
Point of Contact: _______________________________________________Phone:___________________
ITEM DESCRIPTION
Photograph/Sketch (attach specification/drawing, if available):____________________________________
Justification for Change:
COMMAND POINT OF CONTACT
Name: __________________________________________________Phone:________________________
If this item will replace an item on the TOA, list the specifics of the item to be replaced.
Name: __________________________________________________Stock #:_______________________
Comments/Description:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
OTHER REMARKS
Statement if NDI:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Initial ILS Support Requirements:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
<Commanding Officer’s Signature>
E-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Annual Financial Management Plan FISCAL YEAR:

(Report All Dollars in Thousands $K) (Pg 1 of 3)
Baseline OCO Total
COMMAND NAME:
Plan Plan Plan
UIC:
APPN (Active or Reserve) :
Submitted by:
Revision Date:
1.2 Civilian Pay
Civilian Permanent Pay 0 0 0
Civilian Temporary Pay 0 0 0
Total Civilian Personnel Costs 0 0 0
2.0 Personnel Support Costs
2.1 TDY/TAD: (Temporary Duty/Temporary Additional Duty) PROVIDE DETAILS
21A Mission Support 0 0 0
21B Training 0 0 0
21C Site Visit 0 0 0
21D Conference 0 0 0
21E JCS Exercises (Planning Conferences) 0 0 0
21F JCS Exercises 0 0 0
21G Fleet Exercises (Planning Conferences) 0 0 0
21H Fleet Exercises 0 0 0
21I Other Exercises 0 0 0
21J Other Planning Conferences 0 0 0
21K Assist Visits 0 0 0
21L Emergency Leave/Hospitalization 0 0 0
21M MRAP Training TAD/TDY 0 0 0
230 Medical Support Travel 0 0 0
22A Clothing / Other Personnel Equipment & Supplies: (NEW) 0 0 0
22B Clothing / Other Personnel Equipment & Supplies: (PHASED) 0 0 0
332 Medical Support/Health Services & Supplies 0 0 0
240 Reserve Component Activation and Deactivation 0 0 0
2.5 Other Personnel Support
251 Permanent Change of Station - Civilian 0 0 0
252 Temporary Storage - Civilian 0 0 0
270 Body Armor (i.e. Helmets, Vests, Plates, Bomb & CBR Suits) 0 0 0
Total Personnel Support Costs 0 0 0
3.0 Operating Support Costs
311 Non-Contracted Training 0 0 0
312 MRAP Vehicle Training 0 0 0
3.2 Operation OPTEMPO (Fuel, Other POL)
32A Other Fuel (Vehicles) 0 0 0
32B DFSC MOGAS Unleaded Premium 0 0 0
32C DFSC MOGAS Unleaded Regular 0 0 0
32D Petroleum, Oils, Lubricants (POLs) 0 0 0
32G DFSC Other Diesel 0 0 0
32H DFSC MOGAS Unleaded Mid-Grade 0 0 0
32J DFSC JP5 0 0 0
E-2 Enclosure (1)
COMNECCINST 4400.1B
19 May 11
Annual Financial Management Plan
FISCAL YEAR:
Baseline OCO Total
COMMAND NAME:
Plan Plan Plan
3.3 Supplies (OPTAR): PROVIDE DETAILS
331 Mine and Ballistic Protection Kits 0 0 0
32E Supplies (NSN purchases) include description & for
0 0 0
vendor input NSN & CoG - Other than furniture & repair parts
32F Supplies from Open Purchases - Other than furniture & repair parts 0 0 0
32K Tools 0 0 0
33A Repair Parts for SABAR/Boats 0 0 0
33K Repair Parts for SABAR/Boats - Open Purchases
33F Repair Parts for SABAR/Boats - DLRs
33B Repair Parts for Vehicles 0 0 0
33L Repair Parts for Vehicles - Open Purchases
33G Repair Parts for Vehicles - DLRs
33C Repair Parts for CESE (Tactical Equipment) 0 0 0
33M Repair Parts for CESE (Tactical Equipment) - Open Purchases
33H Repair Parts for CESE (Tactical Equipment) - DLRs
33D Repair Parts for MHE (Material Handling Equip) 0 0 0
33N Repair Parts for MHE (Material Handling Equip) - Open Purchases
33I Repair Parts for MHE (Material Handling Equip) - DLRs
33E Repair Parts for Weight Handling Equip
33P Repair Parts for Weight Handling Equip - Open Purchases
33J Repair Parts for Weight Handling Equip - DLRs
33Q Repair Parts for MRAPs
33R Repair Parts for MRAPs - Open Purchases
33S Repair Parts for MRAPs - DLRs
33T Repair Parts, Other 0 0 0
33U Repair Parts, Other - Open Purchases
361 Repair Parts, Other - DLRs
334 Furniture/Habitability 0 0 0
3.4 Equipment (OPTAR): PROVIDE DETAILS
34E Equipment (NSN purchases) include description & for
0 0 0
vendor input NSN & CoG - Other than Comms & IT Equipment
34F Equipment from Open Purchases - Other than Comms & IT Equip 0 0 0
342 C4I Communications (Air Time) 0 0 0
343 C4I Communications (Equipment Purchases)
34A Information Technology (Non-NMCI Equipment Purchases) 0 0 0
34B Information Technology Software - Commercial off the Shelf (COTS) 0 0 0
34C Information Technology Consumables (toner, disks, paper etc) 0 0 0
34D Information Technology Misc Purchases
(Other than Equip, Software & Consumables)
344 Facilities/Base Support 0 0 0
34M MRAP Vehilce Facilities and Base Support 0 0 0
345 Physical Security 0 0 0
E-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Annual Financial Management Plan

FISCAL YEAR:
Baseline OCO Total
COMMAND NAME:
Plan Plan Plan
3.5 Equipment Maintenance
(PROVIDE DETAILS INCLUDE SAME BREAKDOWN as in items 3.3.3 a-e)
35A Non-Reset Organizational Level Maintenance (In house) 0 0 0
35B Reset Organizational Level Maintenance (In house) 0 0 0
35C Non-Reset Intermediate Level Maintenance (SIMA/RSG) 0 0 0
35D Reset Intermediate Level Maintenance (SIMA/RSG) 0 0 0
35E Non-Reset Depot Level Maint 0 0 0
35F Reset Depot Level Maint 0 0 0
35G Non-Reset Contract Logistics Support (Outside Contracts) 0 0 0
35H Reset Contract Logistics Support (Outside Contracts) 0 0 0
355 Up-armored HMMV Repairs 0 0 0
356 MRAP Eauipment Maintenance (in house) 0 0 0
360 C4I Communications (Maintenance) 0 0 0
3.7 Other Services and Miscellaneous Contracts (PROVIDE DETAILS)
37A Supplies from FISC Contracts (PROVIDE DETAILS) 0 0 0
37B Equipment from FISC Contracts (PROVIDE DETAILS) 0 0 0
3.7.2 Contract Services (PROVIDE DETAILS)
37U Leased Passenger Vehicles 0 0 0
37C Leased Non-Passenger Vehicles/Equipment
37D Telephone Service 0 0 0
37E Cellular Phone Service 0 0 0
37F Pagers/Blackberries 0 0 0
37G Copier (Leases & Maintenance Agreements) 0 0 0
37H Printing Services 0 0 0
37I Utilities 0 0 0
37J Training Contracts (i.e. Blackwater) 0 0 0
37K PWC (Trouble Calls, Improvements, etc) 0 0 0
37L Crane Equipment Services 0 0 0
37M Contractor Support (Skilled Contract Labor) Function Performed 0 0 0
37N NMCI Seats (Additional) 0 0 0
37O Other Contracts (Provide Explicit Details) 0 0 0
37P Leased Other 0 0 0
37Q Services from Commercial Vendor 0 0 0
37R Services from Government Agencies 0 0 0
37S MRAP Vehicle/Equipment Maintenance Contracts 0 0 0
37T Hazmat Supplies & Disposal 0 0 0
373 General Support & Administrative Equipment (PROVIDE DETAILS) 0 0 0
374 LOGCAP (Logistics Civilian Augmentation Program) 0 0 0
380 Counter IED 0 0 0
Total Operating Support Costs 0 0 0
4.0 Transportation Costs
410 Airlift 0 0 0
420 Sealift 0 0 0
440 Port Handling/Inland Transportation 0 0 0
450 Other Transportation: (i.e. FEDEX, DHL, UPS, etc) 0 0 0
460 Second Destination Transportation 0 0 0
470 MRAP Vehicle Transportation 0 0 0
Total Transportation Costs 0 0 0
Cumulative Totals: 0 0 0
E-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
FUNDING DOCUMENT REQUEST FORM

For NAVCOMPT Forms 2275 (WR or PO), 2276 (RCP), 2276A (WX) or DD Form 448 (MIPR)
Date: ________________________
From: ______________________________________________________________________
To: NECC, Code N413, Budget Analyst: __________________________
Subj: FY____ FUNDING DOCUMENT REQUEST
1. Request establish: New Document / Increase / Decrease funds in the amount of __________
for: Active / Reserve OCO (See below *) / Baseline
*OCO Funding – Specify mission being supported:
_____ Iraqi Freedom (B/Z) _____ Other Enduring Freedom (C/Y)
_____ Horn of Africa (D/X) _____ Enduring Freedom Afghanistan (E/W)
2. UIC: __________ Amount: ___________________ New Total: ____________________

3. NAVCOMPT Form: 2275 WR or PO / 2276 RCP / DD Form 448: MIPR/Other _____________________
4. Document Nr (if amending): ____________________________
5. Funds Expire: Est. Work Completion Date: __________________
6. Description of Work or Service (Complete and Detailed): _________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Date Required by (RDD): ___________________
7. Point of Contact: ___________________________ Office Code: _____
Phone: Comm _( )__________Ext: _____ DSN: _____________
Email address: ___________________________________________
8. Accepting Official’s Name: ___________________________________
Phone: Comm _( )__________ Ext: _____ DSN: ______________
Email address: _____________________________________________
9. Mailing Address of Activity Performing Work: ______________________________
______________________________
______________________________
10. UIC of Performing Activity: ______________
11. Fax Nr of Performing Activity: ______________
12. Secondary Point of Contact at Performing Activity: __________________ Office Code: _____
Phone: Comm _( )__________Ext: _____ DSN: _____________
Email address: ___________________________________________
13. DoDAAC and Mailing Address of Receiving Activity: ______________________________
______________________________
______________________________
14. Receiving Activity Point of Contact: ___________________________ Office Code: ______
Phone: Comm _( )__________Ext: _____ DSN: _____________ Email address: ____________________
E-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
GUIDANCE FOR COMPLETING THE FUNDING DOCUMENT REQUEST
Date: Date of the request.
From: Unit / Det / Division / Group requesting funding document.
To: NECC Applicable Budget Analyst
1. Circle appropriate responses – New Document / Increase / Decrease; the type of funding being used (Active or
Reserve); OCO or baseline (for OCO, specify the mission).
2. UIC of Requesting Unit / Det / Group

Amount of Request
If an amendment to an existing document, enter the new total of the document.
3. Circle the desired document type.
4. Enter the document number if amending an existing document and number of the amendment request.
5. Enter the ending date of the fiscal year if a PO or RC is to be issued (e.g., 09/30/2011);
Enter the estimated completion date of the work to be performed.
6. Enter a complete and detailed description of the work or service being requested.
Enter the date that the service or material is required.
7. Enter the point of contact at the activity receiving funds (activity performing the work).
Enter commercial and DSN phone numbers and email address.
8. Enter the name of the Accepting Official. This must be a person with accepting authority.
9. Enter the complete mailing address of the activity receiving the funds and performing the work.
10. Enter UIC of the activity receiving funds.
11. Enter fax number of the activity receiving funds.
12. Enter a secondary POC including phone numbers and email address.
13. Enter the DODAAC / UIC and mailing address of the activity receiving the material (only necessary if there is
material to be shipped).
14. Enter the name of individual at your activity who has knowledge of this request.
Call your Budget Analyst if you have any questions or need assistance.
E-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Detail of Unfunded Requirement(s) (OM-6)

FY ______
Command: ______________________________________________
Command Priority #: ______________________________________
Prepared by/Phone Number: ________________________________
Technical Point of contact/phone number for this issue: _______________________________
Issue Title: ______________________________________________
Appropriation: ___________________________________________
Line Item: ______________________________________________
SIC: ___________________________________________________
PE: ____________________________________________________
Funding Profile
(At program level of detail)
($Millions)
NOTE: Double click in cells below to input data into excel table. Once input completed, click
anywhere outside the table to exit.
FY _____ FY _____ FY _____

Program / Issue
Total Funding Required
Total Funding Available
Total Unfunded 0 0 0
Brief Description/What Caused the Unfunded?:
What is the Impact to Mission if Left Unfunded?:
What is Your Mitigation Plan if Left Unfunded:
E-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
FY__ TAC CHARGES (ACTIVE)

UNIT: _____________________________________________
Submitted by: ______________________________________
Phone Number: _____________________________________
Reporting Month: ____________________________________
NECC requests your activity submit a monthly report on TAC charges on the 1st of each month for the previous
month. Submit reports via email to [email protected].
Group/Unit/Det Cost of
Date Used Brief Description of Shipped Material
Using TAC Shipment
Total Shipping Cost:
==================================================================================
FY__ TAC CHARGES (RESERVE)

UNIT: _____________________________________________
Submitted by: ______________________________________
Phone Number: _____________________________________
Reporting Month: ____________________________________
NECC requests your activity submit a monthly report on TAC charges on the 1st of each month for the previous
month. Submit reports via email to [email protected].
Group/Unit/Det Cost of
Date Used Brief Description of Shipped Material
Using TAC Shipment
Total Shipping Cost:
E-8 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Phased Replacement Item Work Sheet

<Date>
___________________________ Department
Fiscal Year ___________
Nomenclature ______________________________________________________
NSN / Part Nr _______________________________________________________
Unit Cost ____________________ Expected Service Life _____________ Yrs
Allowance Qty ________________ Qty On-Hand ____________________
Quantity Required For Immediate Replacement

Additional Quantity Required For Replacement During FY
Total Replacement Quantity Required For This FY
Total Dollar Value $
Replacement Schedule:
Quantity Unit Cost Total Cost Reqn Nr

1st Qtr __________ ____________ ____________ _____________________
2nd Qtr __________ ____________ ____________ _____________________
3rd Qtr __________ ____________ ____________ _____________________
4th Qtr __________ ____________ ____________ _____________________
_______________________________________________________________________
Supply Officer Use Only
Mid-Year Phased Replacement Budget Call Information
Unfunded (Still Required): Quantity _____________
Total Cost $_____________
E-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Official Representation Funds (ORF) Expense Documentation Sheet
Date of function: ________________________________________________________________________

Description of function: ___________________________________________________________________
Name of group being hosted: ______________________________________________________________
Location Held: __________________________________________________________________________
Total ORF cost: (attach receipts)
Event: __________________________________________________________________________
Memento: _______________________________________________________________________
Total Authorized Guests (non-DoD) invited: ______________________________________________
Total Authorized Guests (non-DoD) expected to attend: _______________________________________
Total DoD personnel invited: ______________________________________________________________
Total DoD personnel expected to attend: ___________________________________________________
Total attendees: ________________________________________________________________________
Ratio: (Authorized Guests / Total expected to attend = %): ____________________________________
(Attach entire guest list on page 2)
If mementos were presented, complete the following:
Date Presented Name/Title of Recipient Item(s) Presented Cost _
_____________ __________________________ __________________ ________
_____________ __________________________ __________________ ________
_____________ __________________________ __________________ ________
_____________ __________________________ __________________ ________
Was an ORF Policy Exception or Special Expense Approval required?
Yes (If yes, attach approval document)
No
Notes:
Approved By: _________________________________________________________________________

<Commanding Officer’s Signature>
E-10 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
ORF Expense Documentation Sheet (Continued)

Final guest list:
Expected to Attend
DoD or Memento
Name Title Country (Y/ N based on
Authorized Guest Yes / No
RSVP response)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
E-11 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
This template provides the letter format for the D&F statement. Guidance in this template appears in italics. There
should be no italics remaining when the document is completed.
DETERMINATION AND FINDINGS FOR

INTERAGENCY AGREEMENT UNDER THE ECONOMY ACT
Authorities:
31 U.S.C. 1535 - Agency Agreements (commonly referred to as the “Economy Act”)
FAR 17.503 - Determinations and Findings Requirements
DFARS 217.5 - Interagency Acquisitions under the Economy Act
DoD Inst 4000.19 - Inter-service and Intra-governmental Support
Findings
1. Requiring Office: < Specify the requiring office, including mailing address, phone and FAX numbers, e-mail
and point of contact for the requirement>.
2. Servicing Agency: <Specify the office that will receive the funds and provide or procure the required goods or
services. Include mailing address, phone and FAX numbers, e-mail and point of contact.>
3. Procurement Description: < Specify the type of goods or services to be provided or procured. Provide as much
detail as possible including terms and conditions, if applicable.>
4. Competition: < Specify the nature and extent of competition that the servicing agency will use to satisfy the
requirement. Explain any noncompetitive actions.>
5. Anticipated Period of Agreement: < Specify the planned start and completion dates.>
6. Funding: < Specify the estimated amount and type (appropriation and year) of funds that will be provided. Also
identify the frequency of distribution (e.g., monthly, quarterly, etc.), if applicable.>
Determination
In accordance with the above authorities and based on the above findings, I hereby determine that:
(1) Funding amounts are available;
(2) The order is in the best interest of the U.S. Government;
(3) The order can be provided by the other party to this Agreement; and
(4) The ordered goods or services cannot be provided by contract as conveniently or cheaply by a commercial
enterprise.
<Commanding Officer’s or
“By direction” Signature>
___________________________ _________
Typed Name and Title Date
E-12 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Ratification of Unauthorized Commitment Checklist

This ratification checklist should be initiated as soon as possible after the unauthorized commitment
(UAC). The seriousness of acting without proper authority cannot be overemphasized. Let the
contracting officer help you. The contracting office is responsible for contracts with all firms wanting to
sell goods and services to the command. To protect the interests of the government and prevent
unauthorized contracting, the following measures should be taken: 1) if you are not a contracting officer,
make sure the vendor or business representative knows you cannot make the purchase; 2) do not give
advance contracting information to any contractor; 3) personnel without contractual authority shall not
make statements regarding contractual matters which may be construed as a commitment by the
government.
Action Item Y/N
Does the file include a signed statement from individual committing the UAC which
describes the circumstances?
Are all orders, invoices, or other evidence of the transaction included?
Does the file contain the commanding officer's (of the person who committed the UAC)
endorsement concurring that the commitment should be ratified and measures taken to
prevent reoccurrence of an unauthorized commitment?
Was a Determinations and Findings (D&F) completed by the Contracting Officer (KO)?
(FAR 1.602-3)
Were supplies or services provided to and accepted by the government?
(FAR 1.602-3(c)(1))
Does the ratifying official have the authority to enter into a contractual commitment?
(FAR 1.602-3(c)(2))
Would the resulting contract otherwise have been proper if made by a warranted
contracting officer? (FAR 1.602-3(c)(3))
Did the KO determine the price to be fair and reasonable? (FAR 1.602-3(c)(4))
Did the KO recommend payment and did legal counsel concur? (FAR 1.602-3(c)(5))
Were funds available at the time the unauthorized commitment was made and are
funds presently available? (FAR 1.602-3(c)(6))
Is the ratification in accordance with any other limitations prescribed under agency
procedures? (FAR 1.602-3(c)(7))
Was the ratification reviewed and approved in accordance with the HCA delegations
but in no cases lower than the chief of contracting office? (FAR 1.602-3(b)(2)(3))
If authority was above the KO, did the ratifying official with the proper authority perform
a price fair and reasonable and unauthorized commitment determination and findings?
(FAR 1.602-3(2))
Was a legal review obtained and included in the file?
Was a contractual document executed by the ratifying official?
E-13 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
E-14 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
E-15 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
E-16 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
E-17 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
E-18 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX F
CREATION OF THE PERFECT BOR – MICROSNAP VERSION
NOTE: Information below in bold is crucial. In order to be “read” into a system program for extracting specific
data, all bolded info has to be PERFECT as formatted below:
FM YOUR ACTIVITY
TO COMNECC NORFOLK VA//N41// TO - See Note 1 Below
INFO YOUR ISIC
BT
UNCLAS//N07330//
SUBJ/BUDGET OPTAR REPORT// Subject Line - See Note 2 Below
POC/S&E/YOUR NAME/RANK-RATE/TITLE/PHONE NR/EMAIL//
POC/TAD/YOUR NAME/RANK-RATE/TITLE/PHONE NR/EMAIL//
RMKS/1. JAN/V00000/60CC/4582A/FYXX/S&E RMKS - See Note 3 Below
A. OBLIGATION DATA
(21) (22) (23) (24) Column 23 - See Note 4 Below
XX 1,970.15 150.00 2,120.15
XX 800.00 -200.00 600.00 Credit Amts - See Note 5 Below
XX 400.00 0.00 400.00
XX 100.00 25.00 125.00
XX 8,000.00 0.00 8,000.00 Fund Codes - See Note 6 Below
XX 12,222.50 -222.50 12,000.00
TOTAL: 23,492.65 -247.50 23,245.15 Total - See Note 7 Below
B. TRANSMITTAL DATA
TL NR 004/7 005/7 006/7
TOTAL AMT 1000.15 6,245.00 8,610.00 15,855.15
C. GRANT FYTD: 54,000.00 Grant FYTD - See Note 8 Below
D. LAST SFOEDL PROCESSED: DECXX
E. LAST UOL PROCESSED: DECXX
F. TYCOM INFO:
TAD GRANTS FYTD: 8,450.00 TAD - See Note 9 Below
TAD OBLIGATIONS FYTD: 4,823.00
TAD SFOEDL/MFOEDLS FYTD: 799.85
TOTAL OBLIGATIONS FYTD: 5,622.85
1. Do NOT send to DFAS OPLOC NORFOLK VA.
2. Subject line is critical: BUDGET OPTAR REPORT
3. 1st three letters-month/V + your UIC/subhead-60CC, 60JC or 60GC/4582A/FYXX or applicable year -

information separated by back slash no spaces; do not put a back slash at the end of FY; for the Reimbursable
Category Code (RCC) line of accounting (LOA), see next page. RCC should follow FY.
4. Start input for column (23) approximately 26 spaces from left margin.
5. If the amount is a credit, a minus sign (-) should precede the amount.
6. Fund codes should be flush against left margin.
7. Make sure totals are accurate – do not abbreviate the word TOTAL.
8. The Grant FYTD should equal the amount in MicroSNAP [FYTD OPTAR Grant less DTS Grant (and CFMS
Grants, where applicable)].
F-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
9. Add required TAD information under TYCOM INFO section of the BOR message. Obtain obligation data from
the Defense Travel System (DTS).
10. For 1NCD OPTAR Holders – Units shall submit BORS / OSRS to Echelon IV Division/Group; Echelon IV
activity shall consolidate and forward to TYCOM.
DOs and DON’Ts
Do NOT send to DFAS OPLOC NORFOLK VA

Do NOT use an alpha “l” for the number 1
Do NOT use dollar signs $$$$
Do NOT use an alpha “O” for the number 0
Do NOT abbreviate the word “TOTAL”
Do ensure your BOR is submitted on time (First working day of the month)
Do ensure your line of accounting (LOA) is correct
Do ensure your subhead/s for prior year/s is correct
Do separate TAD from S&E using the format provided
Do ensure your subhead is correct – 60CC, 60JC, or 60GC. (If you are not sure, call your Budget Analyst.)
Do ensure column labels 21, 22, 23 and 24 (or any other required) are enclosed in parentheses ( )
Do use a minus sign ( - ) preceding an amount when it is a credit amount
Do ensure Fund Codes (FC) is flush with left margins and allow a minimum of one space after the FC before
entering column (22) amounts
Reimbursable
Header is the same construction on previous page except add “RCC” plus the applicable reimbursable codes as
shown:
JAN/V00000/60CC/4582A/FYXX/RCCBC
If the reimbursable is for TAD, the following header is applicable:

JAN/V00000/60CC/4582AFYXX/RCCEB/TAD
MOST COMMON ERRORS:

• Incorrect use of Fund Code
• BOR and TL totals do not agree
• Late submission
• Improper format
• BOR sent to incorrect address
• Lack of POC.
F-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX G
List of Acronyms
Short Title Long Title
AAA Authorized Accounting Activity or Activity Approval Authority
AAC Acquisition Advice Code or Activity Address Code
AAP Allowance Appendix Page
ABFC Advanced Base Functional Component
ABIOL Advanced Base Initial Outfitting List
AC Advice Code
ACR Allowance Change Request
ACR-F Allowance Change Request - Fixed
ADCANC Administrative Cancellation
ADCON Administrative Control
ADP Automatic Data Processing
ADPE Automated Data Processing Equipment
ADS Automated Data System
AEL Allowance Equipage List
AIG Address Indicating Group
AIPs Actions in Process
AIT Alteration Installation Team
ALICE All Purpose Lightweight Individual Carrying Equipment
ALT Administrative Lead Time (HIVAC)
AMC Air Mobility Command (USAF) / Army Material Command
AMD Average Monthly Demand
AMMRL Aviation Maintenance Material Readiness List
ANMCS Anticipated Not Mission Capable Supply
ANORS Anticipated Not Operationally Ready-Supply
AO Operational Availability
AO Approving Official
AOR Area Of Responsibility
APA Appropriation Purchase Account
APL Allowance Parts List
APOD Aerial Port of Debarkation / Discharge
APOE Aerial Port of Embarkation
ARFCOS Armed Forces Courier Service
ARP Automotive Repair Parts
ARRC Automatic Reorder Restriction Code
ART Active Requisition Table
ASDP Abbreviated System Decision Paper
ASG Afloat Shopping Guide
ASI Automated Shore Interface
G-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Short Title Long Title _

ASN (L&MR) Assistant Secretary of the Navy (Logistics and Materiel Readiness)
ASN (S&L) Assistant Secretary of the Navy (Shipbuilding and Logistics)
ASO Aviation Supply Officer (Navy ICP)
ASP Ammunition Supply Point
ATAC Advanced Traceability and Control
ATC Allowance Type Code
ATCMD Advance Transportation Control and Movement Document
ATFP Anti-Terrorism Force Protection
AUTODIN Automatic Digital Network
AV Audiovisual
AVCAL Aviation Consolidated Allowance List
BARR Biannual Allowance Requirement Review
BBP Break Bulk Point
BDU Battle Dress Uniform, Camouflage Woodland
BOF Budget OPTAR File
BOP Balance of Payments
BOR Budget OPTAR Report
BOSS Buy Our Spares Smart
BPA Blanket Purchase Agreement
BRF Best Replacement Factor
BRT Barrier Removal Team
BSA Basic Stock Allowance
C2 Command and Control
Command, Control, Communications, Computers, Intelligence, Surveillance &
C4ISR
Reconnaissance
CADS Containerized Ammunition Distribution System
CAGE Commercial and Government Entity
CALM Computer Aided Load Manifest
CALS Computer Assisted Logistics Support
CAO Contract Administrative Office
CARGO Consolidated Afloat Requisitioning Guide-Overseas
CARP Contingency Alternate Routine Plan
CART Command Assessment of Readiness and Training
CASCAN Casualty Canceled
CASCOR Casualty Corrected
CASE Construction, Automotive, and Support Equipment
CASREP Casualty Reporting
CBL Commercial Bill of Lading
CBR Chemical, Biological, and Radiological
CBRNE Chemical, Biological, Radiological, Nuclear, & Explosive
CCR Configuration Change Request
G-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

CDM Configuration Data Manager
CEC Civil Engineer Corps
CEEI Civil Engineer End Item
CESE Civil Engineer Support Equipment
CESO Civil Engineer Support Office (See SLC)
CFT-3 Cross Functional Team - 3
CHAIN Consolidated History of Alternate Item Numbers
CHIL Consolidated Hazardous Item List
CID Component Identification Number
CIO Common Items Order
CM Corrective Maintenance
COA Course of Action
COCOM Combatant Commander
COG Cognizance
CONEX Container Express (Reusable Shipping Container for Surface Movement)
CONOPS Concept of Operations
CONUS Continental United States
COSAL Coordinated Shipboard Allowance List / Consolidated Seabee Allowance List
COTR Contracting Officer's Technical Representative
COTS Commercial-Off-The-Shelf
CPE Chemical Protective Ensemble
CRIF Cargo Routing Information File
CSF Combat Support Force
CSMP Current Ships Maintenance Project
CSN Circuit Symbol Number
CSNL Circuit Symbol Number List
CTR Central Tool Room
CTS Custody Tracking System (MicroSNAP)
CUU Camouflage Utility Uniform
DAAS Defense Automatic Addressing System
DBI Demand Based Item
DCAA Defense Contract Audit Agency
DCAS Defense Contract Administration Services
DCASO Defense Contract Administration Services Office
DCASR Defense Contract Administration Service Regions
DCSA Defense Construction Supply Agency
DCSC Defense Construction Supply Center, Columbus, OH
DD Defense Depot
DDC Defense Documentation Center / Demurrage and Detention Charges
DEMIL Demilitarization
DESC Defense Electronics Supply Center, Dayton, OH
G-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

DET Detachment / Detail
DFARS Defense Federal Acquisition Regulation Supplement
DFT Deployment For Training
DGSC Defense General Supply Center, Richmond, VA
DI Document Identifier
DIAL Deficiency in Allowance List
DISC Defense Industrial Supply Center, Philadelphia
DISREP Discrepancy in Shipment Report (SF 361)
DLA Defense Logistics Agency
DLR Depot Level Repairable
DODAAC DoD Activity Address Code
DODAAD DoD Activity Address Directory
DODAC DoD Ammunition Code
DOP Designated Overhaul Point
DPSC Defense Personnel Support Center, Philadelphia, PA
DRMO Defense Reutilization and Marketing Office
DRMS Defense Reutilization and Marketing System
DRRS-GFM Defense Readiness Reporting System - Global Force Management
DRRS-N Defense Readiness Reporting System - Navy
DSA Defense Supply Agency
DSC Defense Supply Center
DTO Direct Turnover
DTS Defense Transportation System and Defense Travel System
E&L Equipment & Logistics
EDD Estimated Delivery Date
EDW Expeditionary Data Warehouse
EFOM Equipment Figure of Merit
EIC Equipment Identification Code
eRMS Electronic Retrograde Management System
ERMT Enterprise Readiness Metrics Team
ESD Estimated Shipping Date
ESU Expeditionary Support Unit
EXCOM Executive Committee
F / AD Force Activity Designator
FAR Federal Acquisition Regulation
FAS Fuel Automated System and Functional Area Supervisor
FEDLOG Federal Logistics Data
FIFO First In, First Out
FILL Fleet Issue Load List
FIR Financial Inventory Report
FIRL Fleet Issue Requirements List
G-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

FIRM Fleet Intensified Repairable Management
FISC Fleet Industrial Supply Center
FLR Fleet Level Repairable
FLSIP Fleet Logistics Support Improvement Program
FROM Field Manual
FMP Fleet Modernization Program
FMSO Fleet Material Support Office
FOA Fitting Out Activity
FOB Free On Board
FRP Fleet Response Plan
FRTP Fleet Readiness Training Plan and Fleet Response Training Plan
FSC Federal Supply Classification
FSS Federal Supply System
FY Fiscal Year
FYDP Five Year Defense Plan
FYTD Fiscal Year To Date
GBI Gain By Inventory
GBL Government Bill of Lading
GCPC Government-wide Commercial Purchase Card
GFE Government Furnished Equipment
GFM Government Furnished Material
GPETE General Purpose Electronic Test Equipment
GSE Ground Support Equipment
HAZMAT Hazardous Material
HHG Household Goods
HME Hull, Mechanical and Electrical Allowance List
IBU Inshore Boat Unit
ICP Inventory Control Point
IDC Identification Delivery Contracts
IDTC Indefinite Delivery Type Contracts and InterDeployment Training Cycle
ILO Integrated Logistics Overhaul
ILS Integrated Logistics Support
IMA Intermediate Maintenance Activity
IOC Initial Operational Capability
IOCSR Initial Operational Capability Supportability Review
Industrial Plant Equipment (Plant Property Class 4) and Individual Protection
IPE
Equipment
IPG Issue Priority Group
ISEA In-Service Engineering Agent
ISIS Integrated Supply Information System
ISO International Shipping Organization
G-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

ISSA / ISA Inter / Intra-Service Support Agreement
IT Information Technology
J&A Justification and Approval
JCN Job Control Number
JD Julian Date
JON Job Order Number
JSN Job Sequence Number
JTR Joint Travel Regulations
LBI Loss By Inventory
LICN Local Item Control Number
LMC Local Management Code
LOA Line of Accounting
M&S Media and Status Code
MAM Maintenance Assist Module
MCC Material Control Code
MCF Material Completed File
MCI Meals, Combat, Individual
MDS Maintenance Data System
MDSU Mobile Diving And Salvage Unit
MESF Maritime Expeditionary Security Force
MET Mission Essential Task
MEU Marine Expeditionary Unit
MFOEDL Monthly Filled Order / Expenditure Difference Listing
MFOM Maintenance Figure of Merit
MHE Material Handling Equipment
MIAC Material Identification and Accounting Codes
MIAEL Master Index of AELs
MIAPL Master Index of APLs
MILCON Military Construction
MILCON PO Military Construction Program Objectives
MILSTRAP Military Standard Transaction Reporting and Accounting Procedure
MILSTRIP Military Standard Requisitioning and Issue Procedure
Military-Owned Demountable Container Conforming to U.S. and International
MILVAN
Standards (see SEAVAN)
MIPR Military Interdepartmental Purchase Request
MIS Management Information System
ML-N Management List-Navy
MLO Material Liaison Office
M-L-S-R Missing-Lost-Stolen-Recovered
MOF Material Outstanding File
MOLLE Modular Lightweight Load-carrying Equipment
G-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

MOSS Maintenance & Operations Support System (MicroSNAP)
MOU / MOA Memorandum of Understanding / Memorandum of Agreement
MOV Material Obligation Validation (Internal / External)
MPD Movement Priority Designator
MRE Meals, Ready to Eat
MRIL Master Repairable Item List
MSDS Material Safety Data Sheet
MTIS Material Turned In To Store
MTO Material Take-Off
MVO Money Value Only
NAF Non-Appropriated Fund
NALC Navy Ammunition Logistics Code
NAVCOMPT Navy Comptroller
NECE Navy Expeditionary Combat Enterprise
NFELC Naval Facilities Expeditionary Logistics Center
NICN Navy Item Control Number
NIIN National Item Identification Number
NIS Not In Stock
NITA NAVICP In-Transit Accountability
NMCS Not Mission Capable-Supply
NMDL Navy Management Data List
NMET Navy Mission Essential Task
NMETL Navy Mission Essential Task List
NORS Not Operationally Ready Supply
NRFI Not Ready For Issue
NSA Navy Stock Account
NSN National Stock Number
NTCSS Naval Tactical Command Support System
NTIMS Navy Training Information Management System
NVD Night Vision Devices
NWP Naval Warfare Publication
O&MN Operation and Maintenance, Navy
O&MN-R Operation and Maintenance, Navy - Reserve
O&ST Order and Shipping Time
OB Operating Budget
OCO Overseas Contingency Operations
OCONUS Outside Continental U.S.
OFOM Ordnance Figure of Merit
OFSE Operating Forces Support Equipment
OMB Office of Management and Budget
OMMS Organizational Maintenance Management System
G-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

OMMS-NG Organizational Maintenance Management System - Next Generation
OPCON Operational Control
OPN Other Procurement, Navy
OPTAR Operating Target (Funds)
ORDALTS Ordnance Alterations
OSI Operating Space Item
OSO Other Supply Officer
OTS One-Touch Supply
PEB Pre-Expended Bin
PESTO Personnel, Equipment, Sustainment/Supply, Training, and Ordnance
PESTOF Personnel, Equipment, Sustainment/Supply, Training, Ordnance, and Facilities
PGI Personal Gear Issue
PMO Priority Material Office
PMR Procurement Management Review
PN or P/N Part Number
POA&M / POAM Plan of Action and Milestones
POD Port of Debarkation / Discharge
POE Point of Entry and Port of Embarkation
POL Petroleum, Oils, and Lubricants
POM Program Objectives Memorandum
POS Peacetime Operating Stock
POV Privately Owned Vehicle
PPE Personal Protective Equipment
PTD Provisioning Technical Documentation
QDR Quality Deficiency Report
QTY Quantity
RAD Revised Alternative Dataflow
RCC Reimbursable Category Code
RCRP Readiness & Cost Reporting Program
RDD Required Delivery Date
REPSHIP Report of Shipment
RFI Ready For Issue
RFQ Request for Quotations
RFT Ready For Tasking
RHT Requisition History Tape
RIC Routing Identifier Code / Repairable Identification Code
ROC & POE Required Operational Capabilities (ROC) & Projected Operational Environment (POE)
ROD Report of Discrepancy
RRAM Realtime Reutilization Asset Management
RSS Ready Service Spares
SAAM Special Assignment Airlift Mission
G-8 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

SABAR Service Craft and Boats Accounting Report
SALTS Streamlined Automated Logistics Transmission System
SAM Space Available Mail
SAMMS Seabee Automated Mobile Management System
SDD Standard Delivery Date
Commercial or Government-Owned (or Leased) Shipping Container Moved via Ocean
SEAVAN
Transportation Without Bogey Wheels Attached
SFM Supply and Financial Management Subsystem
SFOM Supply Figure of Merit
SIM Selected Item Management
SIT Stock Item Table
SL Shelf Life or Safety Level
SLAC Shelf Life Action Code
SMC Supply Management Certification
SMCC Special Material Contents Code
SME Subject Matter Expert
SMIC Special Material Identification Code
SNAP Shipboard Non-tactical Automated Data Processing System
SNSL Stock Number Sequence List
SOEAPL Summary of Effective Allowance Parts / Equipage Lists
SOS Source of Supply
SRC Stock Record Card
SRF Stock Record File
SRI Storeroom Item
SSIC Standard Subject Identification Code
SSL SERVMART Shopping List
STARS-FL Standard Accounting and Reporting System – Field Level
STD Standard
TAC Transportation Account Code
TAV Total Asset Visibility
TCMD Transportation Control and Movement Document
TCN Temporary Control Number or Transportation Control Number
TL Transmittal Letter (Financial)
TM Technical Manual
TMINS Technical Manual Identification Numbering System
TOA Table of Allowance
TOAMS Table of Allowance Management System
TOB Technical Operating Budget
TP Transportation Priority (TP1, TP2, TP3)
TRMS TYCOM Readiness Management System (CASREP Tracking)
G-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11

TUCHA Type Unit Characteristics
TYCOM Type Commander
U / I or UI Unit of Issue
UASI / U-ASI Un-sequenced Automated Shore Interface
UFI Unfit for Issue
UGR-H&S Unitized Group Ration - Heat and Serve
UIC Unit Identification Code
UMMIPS Uniform Material Movement and Issue Priority System
UND Urgency of Need Designator
WEBSALTS Web-enabled Streamlined Automated Logistics Transmission System (WEBSALTS)
WEBSKED Web-enabled (Employment) Schedules

WINSALTS Windows Streamlined Automated Logistics Transmission System (WINSALTS)
WPN Weapons Procurement Navy

WRMS War Reserve Material Stock
XLOG Expeditionary Logistics
XRF Cross - Reference File
G-10 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
APPENDIX H
EXPEDITIONARY LOGISTICS JOB QUALIFICATION REQUIREMENT (JQR)
FOR SUPPLY PERSONNEL
1. The purpose of the Expeditionary Logistics JQR is to establish a standardized knowledge and skill base for
expeditionary logisticians serving throughout the Navy Expeditionary Combat Command (NECC) Force. The
extended scope and breadth of knowledge required in expeditionary logistics to support a unit’s mission is
fundamental to the success of each N4 Supply organization and its members. Interfacing with other military
organizations and services has made the expeditionary logistician a joint player and requires additional background
and experience not currently received in the traditional Navy basic logistics training pipeline. Completion of the
Expeditionary Logistics JQR will provide an in-depth and comprehensive background and resource for
expeditionary logisticians to be successful in their role in supporting expeditionary units.
2. It is crucial that the sailor successfully completes the Expeditionary Logistics Training Course as a key
component of this qualification. Training is located on Navy Knowledge Online (NKO) and the NECC portal and is
comprised of approximately 48 hours of computer based training (CBT) presented in three modules which must be
completed sequentially. The sailor must pass a comprehensive exam in each module in order to proceed to the next
module.
3. Eligibility
a. Expeditionary Logistics JQR qualification recognizes the efforts of enlisted and officer logistics personnel
in direct support of expeditionary warfare, maritime security, and anti-terrorism / force protection missions.
Expeditionary Logistics JQR qualification is mandatory for all Active Duty (AD), Full Time Support (FTS), and
Selected Reserves (SELRES) personnel in paygrades / rates LS2 (E5) through LCDR (O4) Supply Corps Officers
assigned to Type Two or Type Four Sea Duty, or permanently assigned to a billet within the following commands or
their subordinate units:
(1) Maritime Expeditionary Security Group (MESG)
(2) First Naval Construction Division (1NCD)
(3) Naval Expeditionary Logistics Support Group (NAVELSG)
(4) Explosive Ordnance Disposal Group (EODGRU)
(5) Riverine Group (RIVGRU)
(6) Maritime Civil Affairs and Security Training Command (MCASTC)
(7) Navy Expeditionary Combat Command Headquarters (NECC)
(8) Navy Expeditionary Intelligence Command (NEIC)
(9) Expeditionary Training Group (ETG)
b. Active Duty logistics enlisted personnel and officers eligible to complete the JQR must be assigned to the
approving command for a minimum of six months prior to final qualification. Each sailor assigned this JQR shall
complete the qualifications within 18 months of filling the assigned billet.
c. Mobilized or temporarily assigned logistics personnel serving in a subordinate unit under NECC or Task
Force in direct support of the unit’s primary mission are eligible to complete the JQR. Personnel must be assigned
for a minimum of 179 days and deployed for a minimum of 120 consecutive days. Eligibility does not apply to
H-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
personnel deployed in support of training exercises. Requirements shall be completed within 18 months of
beginning the qualification and prior to re-deployment (whichever comes first).
d. SELRES personnel must be assigned to a Navy Expeditionary Combat Command unit or other qualifying
command for a minimum of 12 months and be in satisfactory drilling status prior to final qualification.
Qualification must be completed within 24 months of affiliation with the NECC Unit (for NAVELSG SELRES
personnel, the mandatory qualification completion date will be assigned by Commander, NAVELSG based on
individual and unit FRTP considerations).
4. Standards. The intent of this JQR is to ensure that all expeditionary logisticians (E5 to O4) have a standardized
introduction and understanding of logistics practices and procedures unique to the expeditionary community.
Candidates pursuing the Expeditionary Logistics JQR shall:
a. Comply with the eligibility criteria of paragraph three;
b. Successfully complete the Expeditionary Logistics JQR.
5. Program Management. The senior logistician, in most cases the N4 Supply Officer, shall be appointed as
program manager and shall ensure that the standards and procedures required to complete the Expeditionary
Logistics JQR are held to the highest standards.
6. Amplifying Information. Final qualification for enlisted personnel must be documented on NAVPERS
1070/604, Enlisted Qualifications History (Page 4), in the candidates’ service records. Officers will be provided a
copy of their completed JQR to maintain in their records.
7. Approval of Qualification. Final qualification shall be signed by the Commanding Officer or designated
representative. Appropriate NAVPERS 1070/604 and NAVPERS 1070/613 (Page 13 - Administrative Remarks)
entries shall be made for personnel as required.
8. Failure to Qualify. Commanders / Commanding Officers shall issue letters of “Failure to Obtain Qualification
Standards” if not completed within 18 months of reporting aboard.
9. Waivers. Except for mobilized or temporarily assigned logistics personnel, all personnel who fall within the
eligibility requirements shall complete the Expeditionary Logistics JQR. Mobilized or temporarily assigned
logistics personnel have the option to complete the qualification. Waiver requests shall be submitted to the NECC
Force Supply Officer (N41) for consideration.
H-2 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
JOB QUALIFICATION REQUIREMENTS (JQR)
301 EXPEDITIONARY LOGISTICS
NAME____________________________________________ RATE/RANK______________
This page shall be used as a record of satisfactory completion of designated sections of the Job
Qualification Requirement (JQR). Only specified supervisors may signify completion of applicable
sections either by written or oral examination, or by observation of performance. The examination or
checkout need not cover every item; however, a sufficient number should be covered to demonstrate the
examinee’s knowledge.
A copy of this completed page shall be maintained in the individual’s training jacket.
____________________________________
The trainee has completed all requirements for this watchstation.
RECOMMENDED_________________________________ DATE____________
Supervisor
Division Officer
Department Head
QUALIFIED______________________________________ DATE____________
Commanding Officer or Designated Representative
SERVICE RECORD ENTRY________________________ DATE____________
H-3 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
301 EXPEDITIONARY LOGISTICS
Estimated completion time: 18 months

____________________________________
301.1 PREREQUISITES
FOR OPTIMUM TRAINING EFFECTIVENESS, THE FOLLOWING ITEMS SHOULD BE
COMPLETED PRIOR TO STARTING YOUR ASSIGNED TASKS BUT SHALL BE COMPLETED
PRIOR TO FINAL WATCHSTATION QUALIFICATION .
LOGISTICS SPECIALIST NAVEDTRA 43244-1 (For All Enlisted Personnel)
Completed ______________________________________
(Qualifier and Date)
EXPEDITIONARY LOGISTICS COURSE-NKO (52 HOURS)

(For all Officers and Enlisted Personnel)
Completed ______________________________________
.1 Schools: (Enlisted Personnel Only)
Logistics Specialists “A” School (Recommended)
Completed ______________________________________
HAZMAT Course (NEC 9595) (Recommended)
Completed ______________________________________
Transportation of HAZMAT Course (NEC 2821) (Recommended)
Completed ______________________________________
H-4 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Other Qualifications: (Enlisted Personnel Only)
.2 Vehicle Licenses (Recommended)
a. 4K RT FL
b. 6K FL
c. 15K Stake
d. Tractor Trailer
Completed ___________________________________
301.2 T ASKS (PERSONNEL AUTHORIZED TO PROVIDE INSTRUCTION AND SIGNATURES MUST

BE 301 JQR QUALIFIED AND DESIGNATED BY THEIR UNIT COMMANDING OFFICER).
.1 Define Expeditionary Logistics as related to your Warfare Community
___________________________________
(Signature and Date)
.2 Discuss the seven principles of service support.
a. Responsiveness
b. Simplicity
c. Flexibility
d. Economy
e. Attainability
f. Sustainability
g. Survivability
___________________________________
.3 Describe the fundamentals of logistics support for each mission/task you are
assigned:
a. Forward Deployed Operations

b. Non-Combat Humanitarian Operations
c. Homeport Operations
___________________________________
H-5 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.4 Define the following roles:
a. OPCON
b. TACON
c. ADCON
___________________________________
.5 Explain an LS responsibility in reference to PGI and Organizational clothing.
a. Receipt
b. Issue
c. Storage
d. Inventory
e. Security
f. Survey
___________________________________
.6 Discuss the Readiness Cost Reporting Program (RCRP) and how it relates to Supply.
___________________________________
.7 Identify procedures required to enter PGI into the Readiness Cost Reporting
Program (RCRP).
___________________________________
.8 Discuss what the term Table of Allowance (TOA) means and how it relates to unit
outfitting and sustainability.
___________________________________
.9 Explain what ABFC View is and how it relates to the TOA.
___________________________________
.10 Discuss the role that NAVFAC has in relation to the TOA.
___________________________________
H-6 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.11 Identify the specific organization of the TOA to include:
a. Facility
b. Group
c. Assembly
d. Individual Item/NSN Level
___________________________________
.12 Discuss the Supply Departments responsibilities when procuring the following types
of TOA materials:
a. Initial Issue Items

b. Replenishment Items
___________________________________
.13 Explain the following TOA Supply actions:
a. Inventory Management
b. TOA Change Requests/Form
c. TOA Training
d. TOA Reports
___________________________________
.14 Identify why configuration management is crucial in effectively supporting installed

equipment.
___________________________________
.15 Explain the purpose of a Coordinated Shipboard Allowance List (COSAL).
a. Determine who maintains the COSAL.

b. What is the purpose of a COSAL Feedback Report?
c. What document is used to report configuration changes?
d. What document is used to change an allowance for repair parts or equipment?
___________________________________
H-7 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.16 Discuss the meanings of the following types of material:
a. CESE
b. SABAR
c. PGI
d. Pack Up Kits (DDPs)
e. Special Clothing
f. Repair Parts
g. Repairables
h. Boats/Craft
___________________________________
.17 Discuss steps to purchase the following types of material:
a. CESE
b. SABAR
c. PGI
d. Pack Up Kits
e. Special Clothing
f. Repair Parts
g. Repairables
h. Boats/Craft
___________________________________
.18 Identify the difference between TOA and COSAL material.
___________________________________
.19 Discuss what is meant by Source of Supply.
___________________________________
.20 Identify at least two sources of supply examples for class IV and IX when
expeditionary units are operating in the following Areas of Operation (AOR):
a. PACOM
b. EUCOM
c. CENTCOM
d. SOUTHCOM
e. AFRICOM
___________________________________
H-8 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.21 Discuss the NECC Logistics Planning and Concept of Support Manual and how it
contributes to unit preparation for deployment.
___________________________________
.22 Discuss five sections contained in the Logistics Planning Checklist (Appendix A of
the NECC Logistics Planning and Concept of Support Manual).
___________________________________
.23 Identify the procedures required when requisitioning away from your units parent
command.
___________________________________
.24 Discuss the procedures required when purchasing material from a commercial
source for stock.
a. TOA material
b. COSAL material
c. Direct Turnover material
___________________________________
.25 Discuss the responsibilities of Supply personnel when purchasing the following types
of material:
a. Small Arms and Weapons

b. Simunitions Kits
c. Firing Range Support Material
d. Armory Operations
e. Hazardous Material to support the Armory Operations
f. Night Vision Electro Optics/Night Vision Devices (NVEO/NVD)
g. Combat Optics (ACOS)
h. Visual Augmentation Systems (VAS)
i. CBR Defense Equipment
___________________________________
.26 Discuss Tool Control and Rotatable Pool Item Management.
___________________________________
H-9 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.27 Discuss Repairable Item Management and the use of eRMS when managing Depot
Level Repairables.
___________________________________
.28 Discuss the differences in the following types of funds:
a. Contingency Operations Funds

b. Baseline Funds
c. Appropriated Funds
d. Non-appropriated Funds
e. Navy Working Capital Funds (NWCF)
f. Other Procurement Navy Funds (OPN)
___________________________________
.29 Identify the differences between the following contingency funds:
a. Overseas Contingency Operations (OCO)

b. Natural Disasters
c. Defense Support of Civil Authorities
___________________________________
.30 Discuss what a Navy Transportation Account Code (TAC) is and the required
procedures for obtaining approval from NECC for use and the associated reporting
requirements.
___________________________________
.31 Discuss the following types of Host DODAACs providers, why they are required and
what is contained therein:
a. Derivative DODAAC (from U S Army)

b. Shipping DODAAC
c. Financial DODAAC
d. Mailing DODAAC
___________________________________
.32 Discuss the reporting requirements for Contingency Operation Funds.
___________________________________
H-10 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.33 Discuss what a Job Order Number (JON) is and what key elements construct a JON.
___________________________________
.34 Discuss the NECC requirements for fuel management.
___________________________________
.35 Identify the specific procedures required for processing the Material Obligation
Validation (MOV).
___________________________________
.36 Discuss the requirements when establishing and maintaining a Permanently

Established Dining Facility.
___________________________________
.37 Define the following types of subsistence and the correct procedures for Obtaining
them:
a. Meals, Ready to Eat (MRE)

b. Unitized Group Ration-Heat and Serve (UGR-H&S)
___________________________________
.38 Discuss the process for contractual procurement of support services as laid out in
the Force Contracting and Supply Manuals.
___________________________________
.39 Discuss the duties and responsibilities of the Contracting Officer’s Representative
(COR) and the Technical Assistant (TA).
___________________________________
H-11 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
.40 Discuss the Contract Review Board (CRB) to include:
a. Purpose
b. Membership
c. Submission Requirements
d. Contract Requirements exempt from the CRB
___________________________________
.41 Define what Inherently Governmental Functions are and the legality of contracting for
these services.
___________________________________
.42 Define the procedures to collect PGI/Organizational Clothing upon a member’s

transfer from the command.
___________________________________
.43 Discuss DD Form 200 and the disposition of material from the command.
___________________________________
.44 Explain the Procurement Action Tickler File (PATF) as it relates to procurement of
TOA material.
___________________________________
.45 Define authorized use of the command’s commercial and cellular telephones.
___________________________________
.46 Explain the correct procedures for managing continuing services.
___________________________________
.47 Explain the UOL and SFOEDL as they relate to the Defense Travel System (DTS).
___________________________________
H-12 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
301.3 W ATCHES NONE
301.4 WRITTEN EXAMINATION (OPTIONAL EXCEPT AS REQUIRED BY UNIT OR

DETACHMENT)
301.5 ORAL EXAMINATION P ASS AN ORAL EXAMINATION BOARD
___________________________________
301.6 EXLOG COURSE MOD 1 COMPLETE NKO EXLOG COURSE MOD 1

(M ANDATORY FOR E5 TO O4 LOGISTICS
PERSONNEL; OPTIONAL FOR OTHERS)
___________________________________
301.7 EXLOG COURSE MOD 2 COMPLETE NKO EXLOG COURSE MOD 2

(M ANDATORY FOR E5 TO O4 LOGISTICS
PERSONNEL; OPTIONAL FOR OTHERS)
___________________________________
301.8 EXLOG COURSE MOD 3 A COMPLETE EXLOG COURSE MOD 3A ON

NECC N7 PORTAL (M ANDATORY FOR E5
TO O4 LOGISTICS PERSONNEL; OPTIONAL
FOR OTHERS)
___________________________________
H-13 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
H-14 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
INDEX
Subject Paragraph
31 U.S. Code 1301 and 31 U.S. Code 1517 Responsibilities..................7101

Abuses of the Priority System.......................................3100, 6121
Acronyms.................................................................App G
ACRs / ACR-Fs (Allowance Change Requests / Allowance Change
Requests - Fixed)...................2303, 3500, 4400, 6104, 6110, 6113, 6114
Depot Level Repairables (DLRs)..............................2303, 3500, 6104
Active Requisition Table (ART)......................................3104, 7304
ADP Management & Security - See Information Technology (IT)
Advanced Base Functional Components / Table of Allowance
(ABFC/TOA) View.........................................................2206
Advances (Loans) & Augmentations (Augments), OPTAR.....7202, 7203, 7208, App D
OPTAR Advance / Augment Request Form...................................App E
After Action Report (AAR) / Post-Deployment Logistics
Lessons Learned Report..................................................1316
Agreements
Host/Tenant.............................................................7235
Inter-Service Support (ISSA) & Memorandum of Understanding (MOU)..3619, 7214
Allowance Changes / Change Requests (ACRs /
ACR-Fs) ............................2303, 3500, 4400, 6104, 6110, 6113, 6114
Allowances
Automotive Repair Parts (ARP)...........................................2307
Clothing................................................................2308
Initial.................2303, 2305, 2306, 3108, 3605, 3606, 3608, 6104, 7212
AMAL/ADAL Supplies and Services ........................3607, 5400, 7215, 7302
Annual Financial Management Plan (AFMP)..........7200, 7201, 7206, 7211, App D
ANORS (Anticipated Not Operationally Ready
Supply) Requisitions........................................3200, 3204, 3205
APA (Appropriation Purchases Account) Material......................3104, 3108
APLs (Allowance Parts Lists)..................................2300, 2301, 2302
Approval Thresholds, Purchase / NECC Oversight......................7213, 7302
Assignment of Priorities..................................................3100
AT (Allowance Type) Codes...............................6109, 6110, 6113, 6117
AT5 (Allowance Type Code) Material........................................6109
Athletic Competitions, Funding............................................7219
Audit Trails........................................................5200, 7309
Augment Equipment.........................................................2207
Index-1 Enclosure (1)

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Automated Data Processing (ADP) - See Information Technology (IT)

Automated Shore Interface (ASI) Files / Revised Alternative
Dataflow (RAD) Download Processing .....................................2305
Automatic Reorder Restriction Codes (ARRC) / Limit Flags..................6113
Automotive Repair Parts (ARP) Allowance...................................2307
Award, Supply Management Excellence (Blue "E" Award)......................1305
Awards, Gifts, and Emblematic Items..............3609, 7215, 7220, 7226, 10005
Badges, Cash, Coins, Medals, Plaques, and Trophies......................7215
Recognition Items Other Than Awards (Recruitment / Retention)...........3609
Ball Caps...........................................................3609, 7226
Barbershop................................................................1311
Barcode System, Integrated (IBS)........................1315, 4101, 6126, 6133
Battle Spares / Deployed Spares...........................................3503
Boat Support..............................................................2309
Budget OPTAR Report (BOR)..................7105, 7204, 7300, 7301, 7303, App F
Message Format / Creation of the Perfect BOR...........................App F
Over Obligation of Funds/Prior Year Solvency......................7203, 7204
Bulk Funding, GCPC........................................................7228
Business Cards ...........................................................7215
Cannibalization, Material...........................................3201, 3202
Cargo/Fleet Freight Routing Instructions.............................5301-5304
Caribbean Area Sources of Supply..........................................3102
Cash Awards...............................................................3609
Casualty Report (CASREP) Material & Procedures..........3200, 3204, 3205, 7203
Over-Obligation of Funds................................................7203
Cellular Telephones and Service.....................................7215, 7221
CENTCOM Area Sources of Supply............................................3102
Central Issue Facility (CIF), Regional..............................1308, 2308
Ceremonies & Special Events...................................3609, 7215, 7226
Chemical, Biological, Radiological, & Nuclear (CBRN)
Defense Equipment ................................................3612, 3616
Civil Authorities, Defense Support of (DSCA)..............................7302
Civil Engineering End Item (CEEI).........................................3604
Civil Engineering Support Equipment (CESE)....................2307, 2309, 3605
Claims, Personal Property.................................................5603
Clothing Allowances.......................................................2308

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Clothing, Civilian, Special Mission Low-Profile...........................3626

Clothing, Organizational, Disposal of Excess, Obsolete, and Worn..........5400
Clothing, PGI & Organizational, Army Combat Uniform (ACU), Camouflage Utility
Uniform (CUU), Flame Resistant (FR), Maternity, Protective, NOMEX Flight Suit
(NFS)..1308, 1310, 2308, 3612, 3616, 3626, 4400, 4405, 5400, 6100, 7201, 7302
Coins, Command / Commander’s..................................1300, 3609, 7215
Combat Equipment........................................1310, 3606, 3611, 3616
Night Vision Electro Optics (NVEO), Combat Optics (ACOS),
Simunition Kits, and Visual Augmentation Systems (VAS)
Weapon Improvements...............................................3611, 3616
Command, Control, Communications, Computers, Intelligence,
Surveillance & Reconnaissance (C4ISR) / Information Technology
(IT) Equipment and Services...3603, 3616, 5101, 7213, 7215, 7216, 7225, 7302
Command Support and Supply Relationships..................................1201
Commanding Officer (Echelon V) Responsibilities...........................7105
Commands of Navy Expeditionary Combat Command (NECC)......................1101
Commercial Air Shipment...................................................5301
Commercial Ticket Program (CTP)...........................................7231
CTP Delinquencies.......................................................7232
Communications Equipment......................................3616, 7215, 7302
COMNECC (Echelon III) Responsibilities....................................7103
Competitions, Funding Athletic............................................7219
Compressed Gases and Cylinders............................................3613
Computers - See Information Technology (IT), MicroSNAP, or NTCSS
Conferences and Meetings, Light Refreshments for..........................7215
Configuration Changes...............................................2302, 2303
Configuration Management..................................................2300
Table of Allowance (TOA)................................................2204
Construction (Service) and Class IV Material..............................3602
Consumables.............................................3404, 4301, 6100, 7215
Consumption Documents / Issue Procedures..................................6119
Contingency Operations Cost Reporting.....................................7302
Continuing Resolution Authority (CRA).....................................7102
Continuing Services (C9999)...................................3618, 7215, 7304
Contracting...............................................................3400
Accepting Free Samples and Gifts from Commercial
Manufacturers or Vendors.............................................10005
Annual Contracts Crossing Fiscal Years (When

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Performance Extends Beyond 30 September)..............................7216

Approval Thresholds, Purchase / NECC Oversight....................7213, 7302
Authority...............................................................3400
Contractual Procurement of Supplies, Equipment, and Support Services ...3401
Facilities, construction of new or improvement of existing..............3602
Follow-Up Tracking Log..................................................3407
Government-wide Commercial Purchase Card (GCPC)...................7227, 7228
Imprest Fund............................................................7227
Invoice Processing Checklist............................................3410
Non-Standard Requisitions...............................................3404
Prohibited Items..................................................3403, 7227
Prompt Payment Act / Interest Penalty Payments..........................3409
Purchase Card Log.......................................................7228
Purchase Order Controls.................................................3405
Purchase Order Follow-Up Procedures.....................................3407
Purchase Order Log......................................................3406
Purchase Order Payments.................................................3408
Ratification of Unauthorized Commitments...............................10006
Training, Purchase of................................7213, 7219, 8101, 10004
Unauthorized Commitments...................................3402, 7227, 10006
Copier (Reprographic) Equipment...........................................7215
COSAL (Coordinated Shipboard Allowance List / Consolidated
Seabee Allowance List)..................................................2301
Maintenance.............................................................2302
COSAL Feedback Report, Fleet (FCFBR)......................................2304
Cost of War (COW) / Supplemental Funding Reporting........................7302
Custody & Security of Material......................................3616, 4300
Customer Refusal (Issue Errors)...........................................4202
Cylinders and Compressed Gases............................................ 3613
D&F (Determination and Findings) Statement.........................7214, App E
DAPS (Document Automation & Production Service) ..............3608, 3625, 7215
Data Calls, Mandatory Yearly Financial....................................7217
DBI (Demand-Based Item) / SIM (Selected Item
Management).....................................4400, 6108, 6114, 6117, 6127
Review..................................................................6108
Decommissioning Costs...............................................7215, 7226

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Defective Material Summaries (DMS)...............................4201, Fig 6-1

Defense Reutilization & Marketing Service (DRMS)........3623, 5103, 6105, 7225
Defense Support of Civil Authorities (DSCA) ..............................7302
Defense Travel System (DTS).........................................7230, 7300
Delivery of Material, Methods of..........................................4100
Delivery Service, Local Drayage.........................................5305
Demand Effectiveness Goals................................................6123
Demand Processing Parameters for Global Level Setting...............6111, 6113
Departmental Budget................................................7201, App D
Deployment
Detachment Package (DDP)/Pack-Up Kit (PUK)............2312, 6124, 6126, 6130
Detachment (DET) Support................................................3619
Guidance..........................................................3102, 5302
Post-Deployment Logistics Lessons Learned Report /
After Action Report (AAR).............................................1316
Preparation.......................................................3102, 3206
Depot Level Repairable (DLR) / Fixed Allowance Repairables Management.....3500
Allowance Change Request - Fixed (ACR-F)................................2303
Carcass Tracking..................................................5100, 5101
Excess .................................................................3503
Expenditure, Turn-In, Shipment Procedures...............................5100
Inventory Management..............................................3500, 6104
NAVICP In-Transit Accountability (NITA)
Electronic Retrograde Management System (eRMS)........................5100
NRFI carcasses while Deployed...........................................5302
Other Supply Officer (OSO) Transfers....................................5101
Preparing DLRs for Turn-In..............................................3502
Remain in Place (RIP) Procedures........................................5101
Requisitions......................................................3108, 3501
Stowage...........................................................4400, 6114
Surveys (DD Form 200)...................................................5600
TOA Repair Parts........................................................4303
Determination and Findings (D&F) Statement.........................7214, App E
Devices, Night Vision (NVDs) / Night Vision Electro Optics (NVEO)...3611, 3616
Devices, Warfare and Qualification..................................3609, 3616
DFAS Financial Transaction Listings (SFOEDL /
MFOEDL / AUOL / ADL)............................7203, 7204, 7206, 7300, 7303

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Administrative Cancellations............................................7205
Discrepancies, Material (includes determining which report to use)........4200
Discrepancy / Deficiency Reports, Files, and Control Logs...............4206
Discrepancy In Shipments Reports System (DISREP) / [formerly
Transportation Discrepancy Report (TDR)] (SF-361)...............4204, 4206
Material Lost in Shipment - TDR (SF 361)................................5602
Product Quality Deficiency Report (PQDR / QDR) (SF-368).....4201, 4205, 4206
Supply Discrepancy Report (SDR) [formerly Report of
Discrepancy (ROD)] (SF-364)...............................4202, 4203, 4206
Disposal
Expired Medical & Dental Material.......................................5400
Hazardous Material (HM) / Hazardous Waste (HW) ...................4402, 4404
Organizational Clothing.................................................5400
Document & Requisition Number Assignment..................................3108
DoD Activity Address Codes (DODAAC) / Unit Identification Codes (UICs)....7236
DRMS (Defense Reutilization & Marketing Service)........3623, 5103, 6105, 7225
DTS (Defense Travel System).........................................7230, 7300
Duplicating and Office Copying Equipment..................................7215
Duty Supply Officer / Duty Logistics Specialist (LS)......................1203
Emblematic Items..............................................1300, 3609, 7215
Endurance Loading.........................................................6111
Equipment
Allowance Changes / Change Requests (ACRs /
ACR-Fs) ..........................2303, 3500, 4400, 6104, 6110, 6113, 6114
Augment.................................................................2207
Boat Support............................................................2309
Cannibalization of Material.......................................3201, 3202
Cataloging..............................................................2100
CBRN Defense .....................................................3612, 3616
Civil Engineering Support Equipment (CESE)..................2307, 2309, 3605
Combat .............................................. 1310, 3606, 3611, 3616
Communications .............................................3616, 7215, 7302
Configuration Changes.............................................2302, 2303
Copier (Reprographic / Duplicating).....................................7215
Definitions.............................................................2207
Exercise / Fitness Training.............................................7219
Initial Outfitting Allowances for New Equipment and Other Systems.......2306

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Information Technology (IT)/C4 Equipment and Services...................3603

Laundry.................................................................1312
Material Handling Equipment (MHE)...........................2307, 3606, 3615
Operating Forces Support Equipment (OFSE)...............................7234
Outfitting (New Installations)........................2306, 3108, 6104, 7212
Prototype or Non-Standard Equipment Supply Support......................3601
Rental..................................................................3615
Visual Information (VI) Equipment.......................................3610
eRMS (Electronic Retrograde Management System)............................5100
Ethics / Standards of Conduct....................3402, 3609, 7227, 8112, App A
Excess Material.........................................3503, 5102, 6110, 7225
Excessive Quantities, Requests for........................................6120
Exercise / Fitness Training Equipment.....................................7219
Exercises and Operations, Funding......................7200, 7214, 7302, App D
Expeditionary Support Units (ESUs)........................................1102
Expediting Functions......................................................3205
Expenditure
Document Preparation (DD-1348-1A) ......................................5203
Files ..................................................................5200
Specific Items and Materials ...........................................5400
Facilities, construction of new or improvement of existing................3602
Field Level Repairables (FLR).............................................6105
Files
ACRs/ACR-Fs ........................2303, 3500, 4400, 6104, 6110, 6113, 6114
Dummy Receipts ...................................................3105, 4102
Expenditure ............................................................5200
Inventory Management Required Reference Publications and Files....6103, 6127
Material Outstanding (MOF) / Active Requisition Table (ART).......3104, 7304
Material Completed (MCF) .........................................3105, 6127
Material Receipt ................................................. 3105, 4101
OPTAR ..................................................................7204
Purchase Order Control .................................................3405
QDRs / SDRs / DISREPs ..................................................4206
Requisition ............................................................3103
FIMARS (Force Inventory Management Analysis Reporting System).............6101
Financial Management......................................................7000

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
31 U.S. Code 1301 and 31 U.S. Code 1517 Responsibilities................7101

Annual Financial Management Plan, (AFMP).............7200, 7201, 7206, App D
Audit Trails......................................................5200, 7309
Budget OPTAR Report (BOR)................7105, 7204, 7300, 7301, 7303, App F
Commanding Officer (Echelon V) Responsibilities.........................7105
COMNECC (Echelon III) Responsibilities..................................7103
Continuing Resolution Authority (CRA)...................................7102
Data Calls, Mandatory Yearly............................................7217
Division/Group (Echelon IV) Responsibilities............................7104
Internal Controls / Separation of Duties................................7310
Financial Transmittal Letter (TL).......................................7301
Obligation Rate Goals............................................7206, App D
Obligation Validation Review, Tri-Annual Financial......................7305
Over-Obligation of OPTAR Funds..........................................7203
Phasing Plans...........................................................7207
Prior Year Solvency.....................................................7204
References..............................................................7001
Spending Priorities.....................................................7211
Sources of Funds........................................................7100
Supply Officer..........................................................7106
Financial Transaction Listings, DFAS (SFOEDL /
MFOEDL / AUOL / ADL)............................7203, 7204, 7206, 7300, 7303
Fitness Club Memberships..................................................7219
Fitness Equipment and Training............................................7219
Fleet Card Program (Vehicle lease, rental, maintenance,
fuel) .............................................. 3620, 3624, 7215, App A
Fleet COSAL Feedback Report (FCFBR).......................................2304
Fleet Freight/Cargo Routing Instructions.............................5301-5304
Food Service..............................................................1313
Meal, Ready to Eat (MRE) / Unitized Group Ration - Heat and
Serve (UGR-H&S)…......................................................9004
Messing in Support of COMNECC Unit(s) Deployments and Exercises
Where Organic Messing is Not Available................................9003
Opening and Operating a Field Messing Unit in Support of NCF
Field Evaluation Exercise (FEX).......................................9002
Operation of Permanently Established Dining Facilities (Naval
Construction Forces)..................................................9001

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Forms, Local ............................................................App E

Free Samples and Gifts, Accepting from Vendors and
Commercial Manufacturers...............................................10005
Fuel - See Fleet Card Program
Fuel Automated System (FAS) Guidance......................................7233
Funds (also see OPTAR)
Appropriate Uses of.....................................................7215
Advances (Loans) & Augmentations (Augments), OPTAR...7202, 7203, 7208, App D
Advance / Augment Request Form, OPTAR..................................App E
Automatic Advance/Augment for C3/C4 CASREP..............................7203
Cost of War (COW) / Supplemental Funding Reporting......................7302
Latin American (LATAM) Funds......................................3609, 7226
Official Representation Funds (ORF)...............................3609, 7226
Other Procurement, Navy (OPN).....................................2305, 7234
Reimbursable OPTARs / Funds................................7100, 7300, App F
Reprogramming...........................................................7209
Shortfall Criteria......................................................7210
Sources of..............................................................7100
Gas Card - See Fleet Card Program
Gifts, Gift Cards, and Mementos..................3609, 7215, 7220, 7226, 10005
Global Level Setting................................................6111, 6113
Global Positioning Systems (GPS), Handheld................................3616
Government Travel Charge Card (GTCC)......................................7229
Government-wide Commercial Purchase Card (GCPC).....................7227, 7228
Group/Division (Echelon IV) Responsibilities..............................7104
Habitability.................................................7211, 7215, App D
Hazardous Material/Hazardous Waste (HM/HW)..............3606, 4402, 4403, 4404
Disposal..........................................................4402, 4404
Host/Tenant Agreements....................................................7235
Household Goods (HHG) - See Personal Property
Imprest Fund..............................................................7227
Information Technology (IT) / Command, Control, Communications,
Computers, Intelligence, Surveillance & Reconnaissance (C4ISR)
Equipment and Services........3603, 3616, 5101, 7213, 7215, 7216, 7225, 7302

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
INMARSAT (International Maritime Satellite)...............................7215

Integrated Barcode System (IBS).........................1315, 4101, 6126, 6133
Integrated Supply Information System (ISIS) Online............3101, 3200, 3404
Interest Penalty Payments / Prompt Payment Act............................3409
Inter-Service Support Agreement (ISSA) & Memorandum
of Understanding / Agreement (MOU/MOA)............................3619, 7214
Inventory Control.................................4000, 4400, 6000, 6126, 6131
Inventory, Spot...............................................3104, 6125, 6129
Inventory, Wall-to-Wall...................................................6130
Invoices - See Contracting
Issue Priority Groups (IPG)...............................................3101
Issues
Errors (Customer Refusal)...............................................4202
Excessive Quantities....................................................6120
To Other Units/OSO Transfers............................................6122
Procedures / Consumption Documents......................................6119
NC (Request for Not Carried) Material...................................6117
Job Order Numbers (JON) / Fund Codes (FC)...............1307, 7215, 7301, 7307
Job Qualification Requirements (JQR), Expeditionary Logistics (ExLog)
and Supply Rating Personnel Qualification Standards (PQS)........8111, App H
Key Control and Security of Supply Spaces.................................1306
Laundry...................................................................1312
Legal Services............................................................7215
Lessons Learned Report, Post-Deployment Logistics /
After Action Report (AAR)...............................................1316
Limit Flags / Automatic Reorder Restriction Codes (ARRC)..................6113
Local Item Control Number (LICN)..............................2100, 3404, 6112
Local Management Codes (LMC)......................Fig 4-2, 4401, Fig 6-1, 6112
Mail Routing Instructions (MRI), Costs, Official Mail Manager.............1314
MATCONOFF (Material Control Officer) Program........................3102, 3203
Material
Allowance Type (AT) Codes.............................6109, 6110, 6113, 6117
Appropriation Purchases Account (APA).............................3104, 3108
AT5 (Allowance Type Code)...............................................6109
Cannibalization...................................................3201, 3202
CASREP................................................3200, 3204, 3205, 7203
Cataloging..............................................................2100

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Class IV Construction...................................................3602
Completed File (MCF)..............................................3105, 6127
Consumption Documents...................................................6119
Custody and Security....................................................4300
Defective Material Summaries (DMS).............................4201, Fig 6-1
Delivery Methods .......................................................4100
Discrepancies (includes determining which report to use)................4200
Discrepancy / Deficiency Reports, Files, and Control Logs...............4206
Discrepancy In Shipments Reports System (DISREP) (SF-361).........4204, 4206
Excess................................................3503, 5102, 6110, 7225
Expediting..............................................................3205
Issue Errors (Customer Refusal).........................................4202
Local Item Control Number (LICN)............................2100, 3404, 6112
Local Management Codes (LMC)....................Fig 4-2, 4401, Fig 6-1, 6112
Loss / Gain by Inventory (LBI / GBI)....................................6131
Lost in Shipment - TDR (SF 361).........................................5602
Material Handling Equipment (MHE)...........................2307, 3606, 3615
Material Obligation Validation (MOV)..................3106, 7204, 7304, 7305
Material Safety Data Sheets (MSDS)................................3606, 4402
Material Turned-In to Store (MTIS)......................................5102
Navy Item Control Number (NICN).............................2100, 2202, 3404
Not Carried (NC) Material...............................................6117
Not-In-Stock (NIS) Material.............................................6116
Outstanding File (MOF) / Active Requisition Table (ART)...........3104, 7304
Packing and Markings....................................................5202
Product Quality Deficiency Report (PQDR / QDR) (SF-368).....4201, 4205, 4206
Receipts..............................................3105, 4001, 4101, 4102
Receipt Acknowledgment............................................4101, 6133
Recreation..............................................................7219
Shelf-life..............................................................6132
Shipment – See Transportation Management
Small Arms, Weapons, and Ordnance.......................................3606
Supply Discrepancy Report (SDR) [formerly Report of
Discrepancy (ROD)] (SF-364)...............................4202, 4203, 4206
Stowage...........................................................4400, 6114
Transfers............................................. 5101, 5102, 5103, 6122

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Transportation Discrepancy Report (TDR) (SF-361)..................4204, 4206

Material Control Officer (MATCONOFF) Program........................3102, 3203
Meal, Ready to Eat (MRE) / Unitized Group Ration - Heat and
Serve (UGR-H&S).........................................................9004
Medical/Dental (AMAL/ADAL)
Disposal of Expired Material ...........................................5400
Emergency Care OCONUS ..................................................7215
Medical/Dental Supplies and Services .................3607, 5400, 7215, 7302
Prime Vendor Contracts .................................................3607
Mediterranean Area Sources of Supply......................................3102
Mementos and Gifts...............................3609, 7215, 7220, 7226, 10005
Memorandum of Understanding / Agreement (MOU/MOA)...................3619, 7214
Microcomputer Shipboard Non-Tactical Automated Data Processing (MicroSNAP)
System / Naval Tactical Command Support System (NTCSS)............1315, 6000
Automated Shore Interface (ASI) Files / Revised
Alternative Dataflow (RAD) Download Processing........................2305
SFM / RSUP / STARS-FL Reconciliation..............................7303, 7308
SFM / RSUP Recurring Reports...........................................App C
MIPR (Military Interdepartmental Purchase Request) (DD Form 448)..........7214
Missing, Lost, Stolen, or Recovered (MLSR) Government
Property (OPNAV Report 5500-1)..........................................5601
Money Value Only (MVO) Requisitions.......................................3622
MSDS (Material Safety Data Sheets)..................................3606, 4402
MTIS (Material Turned-In to Store)........................................5102
Natural Disaster Contingency Operations...................................7302
NAVCOMPT Form 2275 - Order for Work & Services [Work
Request (WR) or Project Order (PO)]..............................7214, App E
NAVCOMPT Form 2276 - Request for Contractual Procurement (RCP).....7214, App E
NECC (Navy Expeditionary Combat Command) Commands.........................1101
NICN (Navy Item Control Number)...............................2100, 2202, 3404
Night Vision Devices (NVDs) / Night Vision Electro Optics (NVEO)....3611, 3616
NTCSS (Naval Tactical Command Support System) / Microcomputer Shipboard
Non-Tactical Automated Data Processing (MicroSNAP) System.........1315, 6000
Official Representation Funds (ORF).................................3609, 7226
Ombudsman Program.........................................................7218
Open Purchase - See Contracting
Operating Forces Support Equipment (OFSE).................................7234

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Operations and Exercises, Funding......................7200, 7214, 7302, App D

OPN (Other Procurement, Navy) Funds.................................2305, 7234
Opportune Lift (OPLIFT)...................................................5307
OPTAR (Operating Target)............................................7100, 7202
31 U.S. Code 1301 and 31 U.S. Code 1517 Responsibilities................7101
Advances (Loans) & Augmentations (Augments)..........7202, 7203, 7208, App D
Advance / Augment Request Form.........................................App E
Annual Financial Management Plan, (AFMP).............7200, 7201, 7206, App D
Appropriate Uses of Funds...............................................7215
Audit Trails......................................................5200, 7309
Automatic Advance/Augment for C3/C4 CASREP..............................7203
Budget OPTAR Report (BOR)................7105, 7204, 7300, 7301, 7303, App F
Credits from Issue Errors (Customer Refusal)............................4202
Decommissioning Costs.............................................7215, 7226
DFAS Financial Transaction Listings (SFOEDL /
MFOEDL / AUOL / ADL)..........................7203, 7204, 7206, 7300, 7303
Files ..................................................................7204
Financial Transmittal Letter (TL).......................................7301
Latin American (LATAM) Funds......................................3609, 7226
Obligation Rate Goals............................................7206, App D
Official Representation Funds (ORF)...............................3609, 7226
Reimbursable OPTARs / Funds................................7100, 7300, App F
Requests for Additional Funds........................7202, 7203, 7208, App D
Requisition OPTAR Log / OPTAR Document TL, SFM
Rpts 025 & 026 / RSUP JSF404..........................................3107
Sources of Funds........................................................7100
ORF (Official Representation Funds).................................3609, 7226
Organizational & PGI
Clothing................1308, 1310, 3616, 4400, 4405, 5400, 6100, 7201, 7302
Disposal of Excess, Obsolete, and Worn..................................5400
Storeroom.............................................1310, 3616, 4400, 4405
Other Procurement, Navy (OPN) Funds.................................2305, 7234

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Outfitting Allowances.....2303, 2305, 2306, 3108, 3605, 3606, 3608, 6104, 7212
Pack-Up Kit (PUK)/Deployment Detachment Package (DDP)...2312, 6124, 6126, 6130
Periodicals...............................................................7222
Personal Property
Claims..................................................................5603
Designation of Transportation Officer...................................5501
Shipment of Member's Personal Property..................................5501
Unaccompanied Personal Property upon Individual Travel..................5500
Personnel Qualification Standards (PQS) / Expeditionary Logistics (ExLog)
Job Qualification Requirements (JQR), Supply Rating..............8111, App H
Personnel, Supply.........................................................1204
PGI & Organizational
Clothing................1308, 1310, 3616, 4400, 4405, 5400, 6100, 7201, 7302
Disposal of Excess, Obsolete, and Worn..................................5400
Phased Replacement Program......................7201, 7223, 7302, App D, App E
Phone Service and Cell Phones.......................................7215, 7221
Physical Fitness Training / Exercise Equipment............................7219
Physical Training Uniform / PT Gear.......................................3617
Plaques, Medals, Trophies, Coins, and Badges..................1300, 3609, 7215
Points of Entry (POE), Requisition........................................3101
Port Services / Husbanding Agents Costs ..................................7215
Postal Operations (Official Mail Manager & Costs, Mail Routing)...........1314
Pre-Expended Bin (PEB)....................................................6100
Printing Requests / Services .................................3608, 3625, 7215
Prior Year Solvency.......................................................7204
Priorities, Assignment of.................................................3100
Abuses............................................................3100, 6121
Issue Groups 1/2/3 (IPG-1/2/3)..........................................3101
Product Quality Deficiency Report (PQDR) (SF-368).............4201, 4205, 4206
Prohibited Items, Contracting.......................................3403, 7227
Project Order (PO)/Work Request (WR) (Reimbursable Order
for Work & Services) (NAVCOMPT Form 2275)........................7214, App E
Prompt Payment Act / Interest Penalty Payments............................3409
PT Gear / Physical Training Uniform ......................................3617
Publications, TOA Related.................................................2206
Purchasing - See Contracting
Purchase Card, Government-wide Commercial (GCPC)....................7227, 7228

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Quality Deficiency Report (QDR) - See Product Quality Deficiency Report (PQDR)
Ratification of Unauthorized Commitments.................................10006
Recognition Items Other Than Awards (Recruitment / Retention).............3609
Revised Alternative Dataflow (RAD) / Automated Shore
Interface (ASI) File Download Processing................................2305
Receipts............................................................3105, 4101
Dummy.............................................................3105, 4102
Material Receipt Acknowledgment...................................4101, 6133
Recreational Material.....................................................7219
Refreshments for Conferences and Meetings.................................7215
Regional Central Issue Facility (CIF)...............................1308, 2308
Reimbursable OPTARs / Funds..................................7100, 7300, App F
Reimbursable Orders and Funding Documents Issued by COMNECC including
Purchase/Work Request Documents, Military Interdepartmental Purchase
Request (MIPR) (DD Form 448), Order for Work & Services [Work Request
(WR) or Project Order (PO)] (NAVCOMPT Form 2275), and Request for
Contractual Procurement (RCP) (NAVCOMPT Form 2276)...............7214, App E
Reimbursement to the Government...........................................5604
Relief of Supply Officer (Relieving Letter)...............................1300
Repairables - See Depot Level Repairable (DLR) / Fixed
Allowance Repairables Management
Repair Parts........................................................4302, 6107
Allowance Type Code Five (AT5) Materials................................6109
ARP (Automotive) Allowance..............................................2307
ASI (Automated Shore Interface) File/RAD download Processing............2305
Automatic Reorder Restriction Codes (ARRC) and Limit Flags..............6113
Cataloging..............................................................2100
Demand Effectiveness Goals..............................................6123
Demand Processing Parameters for Global Level Setting.............6111, 6113
Deployment Detachment Package (DDP) / Pack-Up Kit (PUK).................6124
"Discontinued without Replacement," AT Code 1.....................2304, 6113
Excess Parts Offload / Material Turn In
to Store (MTIS).....................................3503, 5102, 6110, 7225
Excessive Quantities, Requests for......................................6120
Endurance Loading.......................................................6111
Funding Priorities......................................................6115
Issue Procedures / Consumption Documents................................6119
Issue Time Frames.......................................................6121

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Issues to Other Units/OSO Transfers.....................................6122

Inventory & Location Audit Schedules....................................6125
Not in Stock (NIS)......................................................6116
Not Carried (NC)........................................................6117
Offloads to Defense Reutilization & Marketing Service (DRMS)............5103
Parts Located / Stowed In Other Departmental
Spaces..................................4302, 4303, 6100, 6107, 6123, 6129
Physical Inventory Procedures.....................................6126, 6133
Request and Issue Control...............................................6118
SIM (Selected Item Management) / DBI (Demand-
Based Item)...................................4400, 6108, 6114, 6117, 6127
Stocking / Stock Replenishment Policy.............................6100, 6106
Storeroom...............................................................1309
Stowage...........................................................4400, 6114
Table of Allowance (TOA)................................................4303
Reports, SFM / RSUP Recurring............................................App C
Report of Discrepancy (ROD) - See Supply Discrepancy Report (SDR)
Reprographic (Copier) Equipment...........................................7215
Requisition
Active Requisition Table (ART)....................................3104, 7304
APA (Appropriation Purchases Account) Material....................3104, 3108
Approval Thresholds, Purchase / NECC Oversight....................7213, 7302
ANORS (Anticipated Not Operationally Ready Supply)....3101, 3200, 3204, 3205
Canceled: "Discontinued without Replacement", AT Code 1...........2304, 6113
CASREP / NORS (Not Operationally Ready Supply)..3101, 3200, 3204, 3205, 7203
Depot Level Repairables (DLRs)....................................3108, 3501
Files..................................................3103-3105, 6127, 7304
Initial Outfitting..........................................3108, 6104, 7212
Issue Priority Groups 1/2/3.............................................3101
Material Outstanding File (MOF) / Active Requisition Table (ART)
Review..........................................................3104, 7304
Money Value Only (MVO)..................................................3622
Non-Standard ...........................................................3404
OPTAR Log...............................................................3107
Points of Entry (POE) ..................................................3101
Preparation.............................................................3108

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Priorities........................................................3100, 3101
Procedures for Expeditionary Units Away from Parent Command.............3300
Serial (Document) Number Assignment.....................................3108
SERVMART Procedures.....................................................3621
Responsibilities
COMNECC (Echelon III)...................................................7103
Group/Division (Echelon IV).............................................7104
Commanding Officer (Echelon V)..........................................7105
Supply Officer..........................................................7106
Rotatable Pools
CESE....................................................................3605
Physical Inventory Procedures.....................................6126, 6133
Vehicle / Equipment.....................................................3620
R-Supply (RSUP) / MicroSNAP Procedures – see Microcomputer Shipboard
Non-Tactical Automated Data Processing (MicroSNAP) System / Naval
Tactical Command Support System (NTCSS)
SALTS (Streamlined Automated Logistics Transmission System).........7215, 8104
Security of Supply Spaces and Key Control.................................1306
SERVMART Procedures.......................................................3621
SFOEDL / MFOEDL / AUOL / ADL (Financial
Transaction Listings............................7203, 7204, 7206, 7300, 7303
Shelf-Life Item Management Program............................4401, 6112, 6132
Ship's Hazardous Material List (SHML).....................................4403
SIM (Selected Item Management) / DBI (Demand-
Based Item).....................................4400, 6108, 6114, 6117, 6127
Review..................................................................6108
Small Arms, Weapons, and Ordnance Material................................3606
Solvency, Prior Year......................................................7204
SOUTHCOM Area Sources of Supply...........................................3102
Sources of Supply - Caribbean, CENTCOM, MATCONOFF,
Mediterranean, SOUTHCOM, WESTPAC, & Other Areas.........................3102
Special Assignment Airlift Missions (SAAMs)...............................5306
Special Events & Ceremonies...................................3609, 7215, 7226
Standard Accounting and Reporting System - Field
Level (STARS-FL).............................................1307, 7301-7309
Commercial Ticket Delinquencies.........................................7232
Control of Travel.......................................................7215

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Financial Audit Management..............................................7309

Job Order Numbers (JON) / Fund Codes (FC).............1307, 7215, 7301, 7307
SFM / RSUP / STARS-FL Reconciliation..............................7303, 7308
Standards of Conduct / Ethics....................3402, 3609, 7227, 8112, App A
Stocking & Stock Replenishment Policy...............................6100, 6106
Storeroom, PGI & Organizational Clothing................1310, 3616, 4400, 4405
Storeroom Spaces, Supply Department...........................1309, 6100, 6128
Parts Located / Stowed In Other Departmental
Spaces..................................4302, 4303, 6100, 6107, 6123, 6129
Pre-Expended Bin (PEB)..................................................6100
Supply Department Mission.................................................1200
Supply Discrepancy Report (SDR) [formerly Report
of Discrepancy (ROD)] (SF-364)..............................4202, 4203, 4206
Supply Management Assist (SMA) Visits.....................................1302
Supply Management Certification (SMC) Program......................1303, App B
Supply Management Certification (SMC) Checklist....................1304, App B
Supply Management Excellence Award (Blue "E" Award).......................1305
Supply Office Functions...................................................1307
Supply Officer's Monthly Report to the Commander/Commanding Officer
(Monthly Supply Management Report)...............................1301, App A
Supply Officer, Relief of (Relieving Letter)..............................1300
Supply Officer Responsibilities.....................................1202, 7106
Supply Personnel..........................................................1204
Supply Support Center (SSC)...............................................6102
Support
Boats, Craft, and Civil Engineering Support Equipment (CESE)............2309
Command Support and Supply Relationships................................1201
Deployed Detachment (DET) Support.......................................3619
Opening and Operating a Field Messing Unit In Support of
NCF Field Evaluation Exercise (FEX) ..................................9002
Operation of Permanently Established Dining Facilities
(Naval Construction Forces) ..........................................9001
Material Support Problem Identification Program.........................3202
Naval Operational Logistics Support Center (NOLSC)......................5303
Newly Installed Equipment...............................................7212
Supply Office Functions.................................................1307

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Supply Support Center (SSC).............................................6102

Supply Support for Non-Standard or Prototype Equipment..................3601
Transfer of Material or Support to Other Commands / Units
[Other Supply Officers (OSO) Transfers]...............................5101
Surveys (DD Form 200).....................................................5600
Table of Allowance (TOA)..................................................2200
Advanced Base Functional Components / Table of
Allowance (ABFC/TOA) View.............................................2206
Configuration Management / Configuration Maintenance Procedures.........2204
Electronic Records Management...........................................2205
Equipment Definitions...................................................2207
Major Uses of the TOA...................................................2201
Organization............................................................2202
Publications, Related...................................................2206
Repair Parts............................................................4303
Responsibilities........................................................2203
TOA / Augment Tool Replenishment........................................3614
TAC (Transportation Account Codes)..................................5201, 7224
Technical Manuals and Field Manuals.......................................3608
Telephone Service (including Cellular Phones).......................7215, 7221
Temporary Additional Duty (TAD)
Control of Travel, Appropriate Uses of Funds............................7215
Creation of the Perfect BOR............................................App F
TADTAR BORs, Defense Travel System (DTS)..........................7230, 7300
Unaccompanied Personal Property upon Individual Travel..................5500
Tools
TOA / Augment Tool Replenishment........................................3614
Tool Control and Equipment Rental.......................................3615
Total Asset Visibility (TAV)..............................................6101
Training
Contracted / Purchase of.............................7213, 7219, 8101, 10004
Curriculum by Rating....................................................8109
Division Officer Notebook...............................................8110
Ethics / Standards of Conduct..................3402, 3609, 7227, 8112, App A
Expeditionary Logistics Computer Based Training (CBT) Module on NKO.....8101

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Fitness Training and Equipment..........................................7219

Formal Training.........................................................8101
Homeport Preparation Checklist..........................................8106
Homeport Training Schedules.............................................8105
Lesson Plans............................................................8108
Logistics Training Cycle................................................8100
Navy Enlisted Classification (NEC) Requirements.........................8102
Other Training..........................................................8104
Personnel Qualification Standards (PQS) / Expeditionary Logistics
(ExLog) Job Qualification Requirements (JQR), Supply Rating....8111, App H
Standards of Conduct / Ethics..................3402, 3609, 7227, 8112, App A
Training Organization, Supply Department................................8107
Training Records........................................................8113
Vehicle Licenses........................................................8103
Transfer of Material....................................5101, 5102, 5103, 6122
Material Turned-In to Store (MTIS)......................................5102
Transportation Management.................................................5300
Air Clearance...........................................................5309
Air Shipment Challenge Program..........................................5310
Cargo Routing...........................................................5301
Commercial Air Shipment.................................................5301
Discrepancy Report (TDR) / Discrepancy In
Shipments Reports System (DISREP) (SF-361)................4204, 4206, 5602
Discrepancy Report (TDR) (SF 361), Material Lost in Shipment............5602
Expenditure & Shipment of Specific Items and Material...................5400
Fleet Freight Routing Instruction Message...............................5301
Funding Material Shipments / Transportation Account Code (TAC)..........7224
Local Drayage Delivery Service..........................................5305
Naval Operational Logistics Support Center (NOLSC)......................5303
Opportune Lift (OPLIFT).................................................5307
Service-Wide Transportation (SWT).......................................5304
Special Assignment Airlift Missions (SAAMs).............................5306
Surface Support.........................................................5308
Transportation Account Codes (TAC)................................5201, 7224
Travel................................5500, 7215, 7229, 7230, 7231, 7232, 9003
Unauthorized Commitments, Contracting...............................3402, 7227

COMNECCINST 4400.1B
19 May 11
Subject Paragraph
Ratification of........................................................10006
Uniform Material Movement and Issue Priority System (UMMIPS)..3100, 3101, 6121
Uniform Accessories, Accoutrements, & Insignia......................3609, 3616
Uniform, Physical Training / PT Gear......................................3617
Uniforms: Army Combat Uniform (ACU), Camouflage Utility Uniform
(CUU), Flame Resistant (FR) Clothing, Maternity Clothing, NOMEX
Flight Suit (NFS)..1308, 1310, 2308, 3616, 4400, 4405, 5400, 6100, 7201, 7302
Unit Identification Codes (UICs) / DoD Activity Address Codes (DODAAC)....7236
Unitized Group Ration - Heat and Serve (UGR-H&S) / Meal,
Ready to Eat (MRE)......................................................9004
Vehicles
Funding for.............................................................7215
Lease, Rental, Maintenance, and Fuel................ 3620, 3624, 7215, App A
Licenses................................................................8103
Visual Information (VI) Equipment.........................................3610
Vendors and Commercial Manufacturers, Accepting Free
Samples and Gifts from.................................................10005
Warfare and Qualification Devices...................................3609, 3616
Watches...................................................................3616
Weapons Accessories.......................................................3616
WESTPAC Area Sources of Supply............................................3102
WEBSALTS / WINSALTS (Web-enabled / Windows Streamlined
Automated Logistics Transmission System)..........................7215, 8104
Work Request (WR)/Project Order (PO) (Reimbursable
Order for Work & Services) (NAVCOMPT Form 2275)..................7214, App E

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COMNECCINST 4400.

COMNECC INSTRUCTION 4400.1B

Subj: FORCE SUPPLY MANUAL

Ref: (a) NAVSUP Publication 485 (Operational Forces Supply

Encl: (1) NECC Force Supply Manual

1. Purpose. This instruction provides policy and procedures

2. Cancellation. COMNECCINST 4400.1A.

3. Scope. The policies and procedures in this instruction are

a. The information contained in enclosure (1) provides a

b. Commands are encouraged to submit recommendations for

Distribution: (COMNECCINST 5216.1B)

(THIS PAGE INTENTIONALLY LEFT BLANK)

(THIS PAGE INTENTIONALLY LEFT BLANK)

Paragraph Title Page

RECORD OF CHANGES ............................................................................................................................. ROC-i

CHAPTER 1 - ORGANIZATION & ADMINISTRATION

1000 Introduction .................................................................................................................................. 1-1

1300 Relief of Supply Officer ............................................................................................................. 1-5

CHAPTER 2 - MATERIAL IDENTIFICATION

2000 Introduction .................................................................................................................................. 2-1

Paragraph Title Page

2300 Configuration Management ........................................................................................................ 2-7

CHAPTER 3 - MATERIAL PROCUREMENT

3000 Introduction .................................................................................................................................. 3-1

Paragraph Title Page

CHAPTER 4 - MATERIAL RECEIPT, CUSTODY, AND STOWAGE

4000 Introduction .................................................................................................................................. 4-1

iii Enclosure (1)

Paragraph Title Page

SECTION B - MATERIAL CUSTODY

4300 Custody and Security ................................................................................................................... 4-5

SECTION C - MATERIAL STOWAGE

4400 Stowage ........................................................................................................................................ 4-6

CHAPTER 5 - MATERIAL EXPENDITURE AND SHIPMENT

5000 Introduction .................................................................................................................................. 5-1

Paragraph Title Page

CHAPTER 6 - INVENTORY MANAGEMENT

6000 Introduction .................................................................................................................................. 6-1

CHAPTER 7 - FINANCIAL MANAGEMENT

7000 Introduction .................................................................................................................................. 7-1

Paragraph Title Page

7203 Over-obligation of Funds ............................................................................................................. 7-6

8000 Introduction .................................................................................................................................. 8-1

Paragraph Title Page

8102 Navy Enlisted Classification (NEC) Requirements ..................................................................... 8-2

CHAPTER 9 - FOOD SERVICE OPERATIONS AND MANAGEMENT

9000 Introduction .................................................................................................................................. 9-1

CHAPTER 10 – CONTRACT MANAGEMENT

10000 Introduction ................................................................................................................................. 10-1

A Supply Officer’s Monthly Report to the Commander/Commanding Officer................................ A-1

vii Enclosure (1)

(THIS PAGE INTENTIONALLY LEFT BLANK)

viii Enclosure (1)

Change Nr. Date of Change Date Entered Entered By

ROC-i Enclosure (1)

(THIS PAGE INTENTIONALLY LEFT BLANK)

ROC-ii Enclosure (1)

ES-1 Enclosure (1)