Q3 - M1 - Ict 9 SSC
Q3 - M1 - Ict 9 SSC
Information and
Communication Technology
(ICT)
Quarter 3
1
Quarter 3 – Module 1
Desktop Publishing (DTP)
What I Know
MULTIPLE CHOICE
Directions: Choose the letter of the correct answer. Write the letter on your
paper.
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2. It is used to design print communications such as brochures, fliers, ads,
and posters.
A. MS Excel C. Desktop Publishing software
B. MS PowerPoint D. Google Chrome
What’s In
10 4
9 5
8 6
7
3
What’
s Identify
New
Directions: the images below and give the possible
softwares/programs/apps that can be used in doing creative designs. Write
your answer on a separate sheet of paper.
2 3
4 5
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What Is It
Lesson
1 Desktop Publishing (DTP)
Desktop Publishing is the creation of documents using page layout
software on a personal (desktop) computer. It was first used almost
exclusively for print publications, but now it also assists in the creation of
various forms of online content. Desktop publishing software can generate
layouts and produce typographic-quality text and images comparable to
traditional typography and printing. Desktop publishing is also the main
reference for digital typography. This technology allows individuals,
businesses, and other organizations to self-publish a wide variety of content,
from menus to magazines to books, without the expense of commercial
printing.
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Design print communications such as brochures, fliers, ads, and
posters.
Design print communications such as catalogs, directories, and annual
reports.
Design logos, business cards, and letterhead.
Design and publish newsletters, magazines, and newspapers.
Design books and booklets.
Convert print communications to formats for the web and smart devices
such as tablets and phones.
Create resumes and business forms including invoices, inventory sheets,
memos, and labels.
Self-publish books, newsletters, and e-books.
Design and publish blogs and websites.
Design slides shows, presentations, and handouts.
Create and print greeting cards, banners, postcards, candy wrappers,
and iron-on transfers.
Make digital scrapbooks and print or digital photo albums.
Create decorative labels, envelopes, trading cards, calendars, and
charts.
Design packaging for retail merchandise from wrappers for bars of soap
to software boxes.
Design store signs, highway signs, and billboards.
Take work designed by others and putting it into the correct format for
digital or offset printing or for publishing online.
Create more attractive, readable reports, posters, and print or on-screen
presentations for school or business.
Step 1 applies to anyone who is new to using page layout programs. Steps 2
and 8 apply to everyone. Pick and choose from among steps 3 to 7 to find the
learning techniques that work for you. Have a plan, make a sketch
1. Choose a template
2. Up your document
3. Place text in your document
4. Format your text
5. Place graphics in your document
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6. Tweak your graphics placement
7. Apply the rules of desktop publishing
8. Print a draft and proofread it
9. Print your project
Lesson
Getting Started with
2
MS Publisher
One of the most common Desktop Publishing software is the
Microsoft Publisher. It allows you to manipulate features
such as page size, text, graphics, and borders to create
professional quality printed documents.
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3. You can start a new, blank publication. Each file that you create in
Publisher is called a publication. The publications you create can be
saved in Publisher's default .pub format.
Opening MS Publisher may vary depending on the computer you are
working on.
1. Click on the Start button, select All Programs menu »
Microsoft Office » Microsoft Office Publisher. You will see an icon
on your desktop that looks like this Double click on this icon to
open MS Publisher.
2. Publisher start up in the Getting Started with the Microsoft Office
Publisher window offering many pre-formatted designs to use in creating your
publication.
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CREATING A NEW PUBLICATION FROM A TEMPLATE
While on the Start screen, you can also create a new presentation from a
template. I have highlighted the templates shown in the Start screen in the
snapshot below.
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To create the new template, click the Create button.
NOTE: If you're following along in Publisher, do not push the Create button
currently. Instead, click the "X" at the top right of the screen. This will return
you to the Start screen.
Click the blank publication button that represents the size of the
publication you need to create.
8.5" X 11" and 11" X 8.5" are shown above.
Click "More Blank Page Sizes" if you need a different size.
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For this article, we're going to click on "Blank 8.5 X 11".
Lesson
MS Publisher’s Working
3 Environment
For this section, we're going to keep the blank publication open, and use
it to show you how to navigate the Publisher 2016 user interface.
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To the right of the publication name, you will see the Help button. It looks
like a question mark. You will also see the standard buttons that allow you to
minimize, maximize or "X" out of the window.
To the far left, you will see an icon of a disc, followed by other buttons.
The disc icon, when clicked, will save your file with its current name in its
current location. To the right of the disc, you have the Undo and Redo
buttons. You can also see the Touch/ Mouse Mode button and the Quick
Access Toolbar.
The Ribbon
You'll find the Ribbon directly below the Title Bar. The Ribbon is organized
into tabs, then groups, and finally tools and commands. The tabs are located
at the top of the Ribbon. The tabs in Publisher 2016 are File, Home, Insert,
Page Design, Mailings, Review, and View.
The name of the tab gives you a general idea as to what groups and tools
you'll find under that tab. For example, the Insert tab contains tools that
allow you to insert things into your publications.
Each tab is broken down into groups. The groups contain tools and
commands that relate to the name of the group. The Illustrations group is
highlighted below. This group contains tools to insert illustrations into your
publication.
For now, click the arrow in the top left corner to return to the main
Publisher window.
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The Page Navigator is shown by
default on the left -hand side of the MS
Publisher 2016 screen whenever you open
a publication. The Page Navigator shows
you thumbnails of all pages in your file.
For example, if you had a multi-page
newsletter, the Page Navigator would show
you thumbnails of each page.
You can use this to easily navigate from
page to page. You can click on a thumbnail
to open it in the workspace area.
Type in the number of new pages you want to create. Then, decide if you
want them to come before the current page or after.
You can also choose to insert blank pages, pages with one text box on
each, or duplicate all objects on a certain page number. Make sure you type
in the page number.
We are going to insert one blank page after our current page.
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The Status Bar is located at the bottom of the MS Publisher 2016 screen. By
default, it shows you what page you are viewing and how many total pages
exist in your file. You can also use it to change views and zoom in or out of
your publication.
Let's look at the far-left corner of the Status Bar, beneath the Page
Navigator.
On the far left, you can see what page you currently have displayed in
the work area. The work area is located below the ribbon and is where your
page is displayed as you work on it.
Allows you to adjust the kerning, or the space between two letters.
If you go to the right side of the Status Bar, you will see buttons to
change views, as well as a slider to zoom in or out on the page in the work
area.
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➢ "Single Page" view is the default view. You can see it shaded above, which
means it's our current view.
➢ To the right of "Single Page" is "Two Page Spread", which will show two
pages in the work area.
➢ To adjust zoom, simply move the slider to the left to increase the zoom – or
to the right to decrease it.
The Quick Access Toolbar gives you fast access to the tools that you use
the most. For example, if you use a certain tool a lot, such as the Cut tool,
you can add that to the Quick Access toolbar rather than having to use the
Ribbon each time. In other words, you can choose which tools appear in the
toolbar.
Save
Undo
Redo
When you click on it, you will see a dropdown list. Click
on the tools you'd like to add to the Quick Access Toolbar.
The tools that have a checkmark beside them are tools that
already appear on the toolbar. By the same token, when you
click on a shortcut, it will put a checkmark beside it, letting
you know it appears on the Quick Access toolbar.
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1. Find the tool that you want to add. Right click on the
tool. In this example, we're going to add SmartArt
under the Insert tab. Click on the Insert tab, then right
click on the SmartArt button.
In the right column, you can see everything that already appears on the
Quick Access toolbar – and in the order that the shortcuts appear.
If you want to reorder the tools, click on a tool, then use the arrows to
move it up or down.
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If you want to group buttons together on the Quick Access toolbar, you
can add vertical separators. To do this, select the tool for which you want to
appear above the separator. We've selected Save.
Now, click <Separator> from the list on the left.
In addition to a separator, you can also add any of the tools that appear
in the column on the left to the Quick Access Toolbar.
Simply click on the tool to select it, then click the Add button.
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To remove shortcuts from the Quick Access toolbar, select the shortcut
in the right column, then click the Remove button.
Saving a Publication
Once you're done creating your publication, it's time to save it. To save
it, click on the File tab.
1. You can click Save on the left to save the publication under the same file
name that it already has if it's an existing file. It will also save it under the
same format and in the same location. If your publication's name is
"Mine", and you have it saved in My Documents in the .pub format,
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Publisher will keep the same file name, the same .pub format, and save it in
My Documents.
2. You can also click Save As. When you click Save As, you can change the
publication's name, format, and the location where it's saved.
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Type in a file name in the File Name field.
Closing a Publication
To close a publication, you can do two things.
1. You can click the "X" at the top right of the Publisher window, or
2. You can go to the Backstage View. Click Close on the left.
What 21
’s
More
Directions:
A. Give at least 5 features of desktop publishing.
B. Open MS Publisher in three ways.
C. Save a publication in two ways.
D. Close a publication.
What
I
Have
DTP Vocabulary:
Learn
1. Desktop Publishing –
2. WYSIWYG – ed
3. Publication –
4. .pub –
5. Template –
6. Title bar –
7. Ribbon –
8. Backstage view –
9. Page navigator –
10. Status bar –
11. Quick Access toolbar –
12. Save as –
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Quarter 3 – Module 2
23
Editing and Formatting a
Publication Using MS Publisher
After going through this module, you are expected to demonstrate skills
in opening, formatting, and closing a publication using Microsoft Publisher
software towards collating a meaningful desktop publication.
1. Open a publication
2. Format a publication
3. Save a publication
4. Close a publication
5. Text Frames
6. Insert Pictures
What I Know
Directions: On your activity notebook, write the letter of the correct answer.
1. What is the first screen that appears after starting the Publisher program?
A. A New Publication window showing design sets
B. A blank publication pages
C. A New Publication window showing publication types
D. None of the above
2. How do you change the font of an existing text within a text box?
A. Select the text; then choose the new font C. Either A or B
B. Choose the new font; then select the text D. Neither A nor B
4. What is one major difference between desktop publishing and word processing
programs?
A. The ability to add clip art
B. Greater control over the placement of text and objects
C. Typing in text boxes
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D. Automatic spell check
6. If you want to remove a portion of the picture, you can use the ____________tool.
A. Cut B. Copy C. Crop D. Delete
7. Which of the following tab contains command related to changing the appearance of
a publication?
A. Task bar C. Page design tab
B. File tab D. Insert tab
8. The arrangement of elements such as Title and subtitle text, pictures, tables etc. is
called:
A. Scheme B. Presentation C. Layout D. Design
What’s In
Direction: Based on your previous lesson, in doing the hands-on activity/ observation,
how do you create a publication? What are the different kinds of publication?
How does it differ from each other? Write your answers in the box below.
What’
s New
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Directions: Search for the given words in the box. Encircle the words you
have found.
B G T E F O R M A T A
O A E N D A V E B N C
C O M M A N D S O R D
T F P U B L I S H E R
A P L A C E H O D E R
V L A Y O U T D G T U
S T T I P I C T U R E
A P E G R U O P S S F
O R I E N T A T I O N
What Is It
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Publisher 2016 Interface
The way the tools and menus are organized in Publisher 2016 is known
as the user interface.
You will learn about The Ribbon, Quick Access Toolbar, File Menu,
and other key parts of Publisher.
The Ribbon
The Ribbon runs along the top, has all the Publisher tools, and is
organized into three parts:
Tabs – represent a general activity area
Groups – show related tools (commands) together
Commands – a button, expandable menu, or a box for entering related
information
Click the various Tabs: observe how the Groups and Commands change
based on the selected Tab.
File Menu
The File Menu contains actions at the file level. Click the green “File”
tab to the far left of the tabs. What you will see is the “backstage” area. From
here, you can create a New document, Open an existing one, Save changes to
the current document, Save As a different file with a different name, Print
the current document, and other options. Click the “back arrow” at the top to
exit the backstage area.
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Publisher Organization Tools
Publisher offers many tools to help organize
and arrange content in your publication. Here
are a few.
Baselines are evenly spaced horizontal lines that
can be used to line up text. To show Baselines:
1. Click the View Tab
2. Look in the “Show” group
3. Check box next to “Baselines”
Boundaries are dark blue dashed borders that appear around objects.
Viewing object boundaries can be useful to align objects or view text.
Rulers are on the left and top of the publication to help line up text, images,
and other objects. When an object is selected, a white space will appear on
the rulers to show the object’s location.
Guides are thin lines that help to align objects. There are two types of guides:
Margin guides are blue lines that mark the edges, or margins, of a
printable area; they are automatically created when page margins are set.
Customizable guides are green lines that can be added anywhere in a
publication. To add them:
1. Left click and hold the horizontal or vertical ruler
2. Drag the mouse to the publication
3. Release to add the guide to a location
The guide will be placed, and it can be moved at any time by clicking
and dragging it.
Page Navigation is a pane to the left that displays an image of each page in
the publication.
Scratch Area is the grey area outside the white page area. It shows objects or
portions of objects located outside page boundaries; anything in the scratch
area will not print. You can think of it as a holding space while you decide
what to place and how to place it in your publication.
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Save Your Work
To make sure you do not lose your work on a document, you should
“save early and save often.” Let’s start by saving the document you have open
in Publisher 2016:
1. Click the green File Button near the Tabs. Learn more about “File
Menu”.
2. Click Save As. This option is for saving, or naming, a file for the first
time. You may create different versions of a file by “saving as” a new
name. Learn more in “Quick Access Toolbar” on page 3.
3. Click “Computer”. See TIP below and “Saving with OneDrive” for
“cloud” storage info.
4. Click “My Documents” folder. On KCLS computers, files saved to “My
Documents” folder are erased at the end of your session. Consider a
USB drive, or OneDrive for long-term storage.
5. Name file “My Practice Document”. Generally, choose a name that is
easy to remember.
6. Click Save.
Page Layout
Creating a publication from a template takes care of many choices for you, but
if you use a blank template or decide to modify a built-In template, consider
important components of page layout:
Size: Publications like flyers can be large or small. A standard sheet of paper
is 8.5 inches wide and 11 inches tall. Large sheets of paper can be expensive
and difficult to print, so consider your paper size. Select paper size on
Templates Screen (see page 2 of this manual), when you click
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“New in the File Menu, or under Page Design Tab.
Paper type – If you need assistance for what type of paper you should
use, employees at your local office supply store may be able to help.
Paper Color – Usually white or cream-colored paper is the best choice,
but if you are printing in grayscale or black and white, colored paper is
attention-grabbing and visually appealing.
Delivery – Consider what type of packaging you will use and how you
will add an address.
Post printing needs - Will your publication need cutting, folding,
stapling, or assembling?
Printing options and settings – Before you print your publication,
review Publisher printing options and settings by clicking the File menu.
2. Highlight the text inside the text placeholder which starts with ‘There are
going to be …’ Click the Text Fill command in the Format tab of the
Text Box Tools ribbon. Hover over some Scheme and/or Standard
Colors to see some tooltips showing names of Text Fill colors and watch
the text fill color changes in the selected text. Select a color. How about
Scheme Color Accent 2 Gold (row 1, col 3)? Text fill color is modified in
text placeholder.
TIP: Remember, you can also make a few changes and click the Undo icon
on the Quick Access Toolbar to remove changes.
WordArt
1. In the first section, click inside the text placeholder that contains the
word ‘Homework’ to see the Format tab on the WordArt Tools ribbon
appear. Click the tab to view the WordArt Styles group on the ribbon.
2. With the cursor in the placeholder, click the dropdown arrow in the lower
right-hand corner of the group and select a different style from either the
Plain WordArt Styles section or the WordArt Transform Styles section of
the dropdown.
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3. With the Format tab still in focus, change the style of the placeholders
for ‘Online Teen Zone’ and ‘MySpace’.
TIP: Click the File button and in the Backstage View, click Print to see a
preview of how a printed brochure will look. Click Close to close the publication
only.
Wha
t’s
Activity #1More
Directions: Use the figure to determine if the statements that follow are true
or false. Circle T for true of F for false. For each false statement, write the
correct answer.
What I Have
Learned
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Activity #2
Directions: Write your answer in the box provided.
1. How do you open and save a publication?
2. How to insert text frames in a publication?
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