Porfirio G.

Comia Memorial National High School

Barcenaga, Naujan, Oriental Mindoro

Empowerment Technologies (E-TECH)

MODULE 2
APPLIED PRODUCTIVITY TOOLS
WITH ADVANCED APPLICATION WEEK 2
TECHNIQUES
OBJECTIVES:

▪ Understand the different uses of productivity tools.

JUDITH A. AQUINO ▪ Perform the following: Encoding, Apply Mail Merge, add
SHS Teacher II custom animation, hyperlink, insert images in work
0995-295-0867 processor and use of advance formulas in Microsoft
excel.
▪ Appreciate the usage of productivity tools.
MARK V. ACABADO
SHS Teacher II
0956-361-2116
Surname, First Name MI. Grade – Strand – Section
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 MODULE 2

Max. Raw
Title of Activity
Points Score

LESSON 1
Activity 1: Mail Merge 100pts.
Activity 2: Slideshow Presentation 20 pts.
Activity 3: Adding Hyperlink 20 pts.
Activity 4: Integrating Image 20 pts.
Activity 5: Tax Payers 50 pts.
Post-Assessment 20 pts.

NAME AND SIGNATURE OF PARENT/GUARDIAN

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What This Module is About
Welcome to this module learners!
On this module, the learner will learn the techniques in using computer
application like hyperlinking in presentations and adding formulas in spreadsheet
application. In order to learn all of this, for every computer application introduce on this
module learner will be guided by step by step activities.
These are the application use on this module:
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

What I Need to Know

At the end of this module, you should be able to:
1. Understand the different uses of productivity tools.
2. Perform the following: Encoding, Apply Mail Merge, add custom
animation, hyperlink, insert images in work processor and use of
advance formulas in Microsoft excel.
3. Appreciate the usage of productivity tools.

How to Learn from this Module

To achieve the objectives cited above, you are to do the following:
1. Carefully read all the lessons.
2. Take your time on going thru each lesson.
3. Answer the pretest honestly, the purpose of the pretest is for you to determine
your prior knowledge before going thru the lessons and activities.
4. If you have a hard time understanding the lessons and activities, please do
take a break. Having breaks between lessons and activities will give you some
space where you can absorb the lesson well.
5. You can use the internet if you need more information about the lesson.

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 What I Know

Multiple Choice. Directions: Read and answer the questions below. Write the letter of
the best answer from among the given choices.

_____1. What button allows you to see the result of your mail merge even before
you print or send it out?
A. Address book C. Greeting line
B. Preview Results D. Start Mail Merge

_____2. The following are formulas that MS-Excel can understand, EXCEPT.
A. =Sum(a1+a2) C. =a1+b2
B. =average(a1+a2) D. =1a+b2

_____3. Which of the following button do you select if you want to Open a new
document?
A. B. C. D.
_____4. This error value refers to a cell that contains 0 value or blanks.
A. #N/A B. #VALUE! C. #NULL! D. #DIV/0

_____5. Which of the following arithmetic operators is use for exponentiation?

A. + B. - C. ^ D. *

_____6. Which of the following software are commonly used for presentation that
contains animation?
A. Microsoft Word C. LibreOffice Calc
B. Microsoft Excel D. PowerPoint

_____7. Which of the following errors will appear if Excel encounters invalid
cell reference?
A. #REF! B. #N/A C. #Value! D. ######

_____8. Which of the following errors will appear if Excel encounters invalid cell
has inappropriate value was given for the lookup value argument?
A. #REF! B. #N/A C. #Value! D. ######
_____9. Which of the following set of effects that can be found in PowerPoint
apps?
A. Mailings C. Layout group
B. Custom Animation D. Hyperlink

_____10. A function used to count the number of cells that contains something if the
criteria are met.
A. COUNT B. COUNTNOW C. COUNTING D. COUNTIF
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II. True or False. Directions: In your paper, write the word TRUE if the statement
is correct, and write FALSE if the statement is wrong.
__________1. LibreOffice is a free and open source software.
__________2. Main document is a data source that is used to populate information
in the letter.
3. The default orientation of the document is a Landscape.

4. You can change the color of display text in a hyperlink.

__________5. Formula is an equation that performs operation on worksheet data.

__________6. The hyperlink can be a website address at the same time display text.

__________7. The default number of worksheets in an excel is 3.

8. Times New Roman is the default font style in Microsoft Office 2016.

__________9. The data source in a mail merge is your mailing document.

__________10. The mouse pointer becomes different shapes depending on the task
you are performing.

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 Lesson

1
Developing ICT content for
specific purposes

What I Need to Know

Productivity Tools
It refers to the software that people use to create and produce documents,
presentations, databases, charts, and graphs.
Productivity tools help you create professional quality documents, presentation,
graphics, and more.
Why should you learn productivity tools?
While there are a wide range of benefits of using productivity tools, the best
reason is that it just makes essential, everyday we use computer to do different task
for more efficient.

Common productivity tools

1. Microsoft Word
2. Microsoft Excel
3. Microsoft PowerPoint
4. LibreOffice

In this time, we have many options to use of to explore productivity software,

like LibreOffice, a Free and Open Source Productivity Suite, which matches and
perhaps could even exceed the overall features, advantages, and benefits of their
counterpart.

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 Although, LibreOffice is a Free and Open Source software, most software
available in actual workplace are made from Microsoft. This software is a paid apps,
you can visit this site https://www.microsoft.com for more information.

Free and Proprietary Software | Feature Comparison: LibreOffice – Microsoft

Office, available here:

https://wiki.documentfoundation.org/Feature_Comparison:_LibreOffice_Microsoft_O
ffice and here: https://goo.gl/4tUz7x

In this module, we are going to learn the following tools/techniques:

Tools/Techniques Use Case

1. Mail Merge and label generation Mass email or printed letters
2. Custom animation and timing Enhance viewer experience
Optimizes use of related content
3. Hyperlinking in presentations and references. Applies to
Word/Write document too.
4. Integrating images and external Enriches textual content. Also
materials in word processor useful in presentation slides and
sometimes in spreadsheets.
5. Embedded files and data Seamlessly integrates related
files
6. Advanced and complex
formulas and computations Simplifies and automates
common tasks.

Mail Merge
It is a Word’s way of generating mass mailings. It involves
combining a list of names and addresses to individually address to each
person / receiver on the list. You can use Mail Merge to create envelopes
or address labels, as well as form letters.

Mail Merged involved the following documents;

• Main document – this document contains text and graphics.
Example body of the letter.
• Mailing list – this is your data source that is used to populate
information in the letter. It contains names and address of the
recipients.
• Merged document - this document the combination of the main document

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 What’s New

Activity 1 – Mail Merge

Getting Started:

1. Opening Microsoft Word Program. (Click Start button, type Word and
click OK.
2. On the Mailings tab, click Start Mail Merge, and
then select Letters. This will allow you to sent
letters to a group of people and personalize, the
result of the letter that each person receives.

3. In Word, type the body of the letter (example follows) that you want to
send to everyone.

4. Set Mailing List - The mailing list is your data source. It can be a n Excel
spreadsheet, a directory of Outlook contacts, and Access database, or an Office
address list. It contains the record that Word uses to pull information from to build
your letter. In this activity we will focus on MS-Access database.

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5. Link your mailing list to your main
document.
• On the Mailings tab, in the Start Mail
Merge group, choose Select
recipients, and then click Type New
List and create new list (input at least
10 recipients and click OK and Save.
• In the Mail Merge Recipients dialog
box, you can make any changes if
needed, and then click OK.

6. Adding personalized content to letter.

• Click Mailings tab, in the Write & Fields group, click Address Block.

• In the Insert Address

Block dialog box, select a
format for the recipient’s
name that you want to will
appear in the letter and
choose OK.

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 Note: To view how an address will appear in the letter, under Preview
Results group in the Mailings tab, choose Preview Results. Choose Next
or Previous record button to move through records in your data source.

• In the Write & Insert group, click Greeting Line > select format that you want to
use and click OK.

7. Finally, save your document in My Documents or Flash Drive. [click save icon in
the Quick Access Toolbar or click Office Button, click save in its full down menu.

8. Print Activity 1 Mail Merge (Click Office Button, Click Print, in the Print Window
/ Dialog box, click Print or just press Enter).
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 What Is It?

Custom Animation
Animation is a simulation of movement created by
displaying a series of pictures, or frames. Animation on
computers is one of the chief ingredients of multimedia
presentations. There are many software applications that
enable you to create animations that you can display on
a computer monitor. One of this application software are https://commons.wikimedia.org/wiki/Fi
presentation software that you can use to create a slide le:Gear_pump_animation.gif
show for your presentation. Some of the popular software that are available online
for free or for purchase are WPS Office, LibreOffice, and MS-PowerPoint.

Steps in applying animation effect to an object:

1. On a slide in Normal view, select the object you want to animate.

2. Select Slide Show – click Animations tab, in the Animation group, select your
desired effect or click dropdown button to choose more effects. To preview the
animation, click the Preview button to play.

Add a motion path animation effect

You can apply motion path animation effects to an object to move in a sequence
that tells an effective story.

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Add a motion path to an object:
1. Select the object that you want to animate.
2. On the Animation tab, click Add
Animation.
3. Scroll down Motion Paths and select one.
- If you want to create a customize path, Select
Custom Path option, and draw path that
you want the object to move.

Editing motion paths

1. to do things like to change the direction of the
motion path, edit the individual points of the
motion path, or to lock ( make it so others
can’t change your animation ) or unlock the
animation, Effect Options.
2. to preview the motion path, click the object
on the slides, and click Animation and select
Preview.

Remove an animation effect from an object

1. On the slide in a Normal view, select
the object from which to remove the effect.
2. On the Animation tab, in the
Animation
group, click None to remove the effect.

What’s New

Activity 2 - Slideshow Presentation

Direction: Create your own slideshow presentation that consist of 6 slides. You can
choose your own topic for this activity. Also, apply animation effects and motion path
to enhance your presentation. Present your output to your teacher.

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 What Is It?

Hyperlink
A hyperlink or simply a link, is a reference data that the
reader can directly follow either by clicking or tapping. Hyperlinks
are found in nearly all Web pages, allowing users to click their way
from one page toanother. In text hyperlinks are often color blue and
underlined. When you move the cursor over a hyperlink,whether it
is text, button or an image, the arrow cursor should be change to a https://bit.ly/315TQnf
small hand pointing to the link.

Hyperlinks have to basic parts:

1. The Address – can be webpage, email address, or other location they are
linking.
2. The Display – can be picture or shape.

Example:
• https://www.microsoft.com - address
• microsoft - display text
• https://www.microsoft.com - address at the same time display text

Link to a website
1. Opening PowerPoint Program. (Click Start button, type PowerPoint and
press Enter).

2. Select the text, shape, or picture that you want to

use a hyperlink.

3. Select Insert tab and in the Links group, click

Link.

4. Select Existing File or Web page, and choose the:

• Text to display: type the text that you want to appear

as hyperlink.

• ScreenTip: Type the text that you want to appear

when the user hovers over the hyperlink (optional).

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• Current Folder, Browsed Pages, or Recent Files: Select where you want to link
to.

• Address: if you haven’t already selected a location above, insert the URL for the
website you want to link to.

5. Select OK.

Link a slide in the same presentation.

1. Opening PowerPoint program. (click Start button, type

PowerPoint and press Enter)

2. Select the text, shape, or picture that you want to use

as a hyperlink.

3. Select Insert tab > Links group, click Link button and
select an option:
• Place in This Document: Link to a specific slide in your presentation.

• Create New Document:

Link from your presentation
to another presentation.

• E-mail Address: Link a

displayed email address to
open up a user's email
program.

4. Fill in the Text to display, ScreenTip, and where you want to link to.
5. Select Ok.
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Change the color of a hyperlink

You can also change the color of a hyperlink.

If you want to change the display textof a link to blue
or any other color.

1. Select the hyperlink you want to re-color.

2. On the Home tab of the ribbon, select down
arrow next to the Font Color button to open the
menu of colors.
3. Select the appropriate color that you wantfor the
hyperlink.

What’s New

Activity 3 – Applying Hyperlink

Direction:
1. In the choices below, choose one and;
2. Make a 4 slide presentation
3. Each slide must have words written on it.
4. The fist slide should be the title slide
5. The second, third, and fourth slide should relate to the first second and
third topic listed in the group you chose.
6. On each slide, write three sentences on each computer peripherals
7. On each slide, find appropriated clip art to insert that relates to each
computer peripherals.
8. On each slide, apply hyperlink that will connect to other slides.
9. Send your output to your Google Classroom.

Topic 1 Topic 2 Topic 3

Mouse Flashdrive Monitor
Keyboard Hard Drive Printer
Scanner CD Speaker

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 What Is It

Integrating Images
In Microsoft word processing you can do a lot of things to make your documents
look good and presentable. One of its function is to integrate image. Word processing
refers to an application program for manipulating text-based documents; the electronic
equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus.
Word processors run the scope from simple through complex, but all ease the tasks
associated with editing documents (deleting, inserting, rewording, and so on).

Microsoft Word 2016 Interface

Image source: https://bit.ly/2WbcUQf

What’s New

Activity 4 – Integrating Image

Getting Started:

1. Opening Microsoft Word Program. (Click Start button, type Microsoft Word
and press Enter).

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2. Formatting text to no spacing. (Click No
Spacing button in Styles group in the Home
ribbon).

3. Saving document to Documents/Flash Drive [click

 in the Quick Access Toolbar (or Click Office button and click Save As.)
then type the Filename “Activity 5 Family Name” in the File Name text box,
Click Documents/Flash Drive and click save button or just press Enter].

Note: Save your work from time to time, click  in the Quick Access
Toolbar for easy and quick saving.

4. Write at least two paragraphs that describe yourself and/or family with no
indention on the first line of every paragraph.

5. Inserting picture/s of yours and/or your family. (Click Insert ribbon, in the
Illustration group click picture then find your picture/s in your flash drive,
came, Pictures folder or any other devices/folders).

Note: you can scan your pictures or use digital camera or web cam to take
pictures.

6. Use your previous/advance knowledge in editing/enhancing picture, text

and background in your document

Note: you can do anything you want to make your activity looks elegant and
beautiful.

7. Setting drop cap to text. [(Highlight or blacken the first

letter of a paragraph, in the Insert ribbon in Text group,
click arrow down beside Drop Cap and select Dropped
in the drop- down option.) Do the same procedure in
the second paragraph.]

8. Check the margin of the paper for printing. [Click File Button, point to Print button,
check the preview page, to go back to normal view, click back button, found on
upper left side of your document].

9. Send Activity 4 to the email ad dress of your teacher for checking.

1. Open any available web browser in your computer (Ex. Internet Explorer,
Microsoft Edge, Mozilla Firefox, Google Chrome or Apple Safari)
2. Type www.gmail.com in the search bar.

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3. Writer your Email account or Phone number then click Next and type your
password then click Next to sign in.
4. Click Compose button, in To text box type (Email
Address of our Teacher) in Subject text box type Activity
5 Your Family name.
5. Click Attach File button, find your activity 5 click Open
button then click Send button.
6. “Message sent” will pop up if successfully
sent.

Teacher’s E-Mail Address:

What Is It?

Electronic Spreadsheet
According to emerald.com electronic
spreadsheet is probably the most useful
general-purpose software for the
microcomputer user. Almost all
spreadsheets are now packaged in
combination with other applications, such as
database system and graphic capabilities.
Electronic spreadsheet refers to a collection of text and numbers laid out in a
rectangular grid. It is an application program commonly used for budgeting, inventory
management, decision making, forecasting and other finance-related tasks.

It replaces the traditional financial modeling tools, the accountant’s columnar

pad, pencil and calculator. It a spreadsheet program, data and formulas used to
calculate those data are entered into ledge-like forms (Spreadsheets or Worksheets)
for analysis, tracking, planning, or “what-if” evaluations of the impact of real or
proposed changes on an economic strategy.
A great free alternative spreadsheet program is LibreOffice Calc, and
OpenOffice spreadsheet program.
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Arithmetic operations

ARITHMETIC OPERATORS /SYMBOLS OPERATION EXAMPLE

+ (Plus Sign) Addition =A1+A2
- (Minus Sign) Subtraction =A1-A2
* (Asterisk) Multiplication =A1*A2
/ (Forward Slash) Division =A1/A2
Raises a no. to a
^ (Exponentiation) =3^2
power
- (Negation) Negative -11
% (Percent Sign) Percentage =90%

Formula – is an equation that performs operation on worksheet data. A formula in

Microsoft Excel always begins with an equal sign (=).

Common Error Values That You Can Encounter from Faulty Formulas

1. #DIV/0! appears when entering a formula that performs explicit division by zero
(0), using a reference to a blank cell or to a cell that contains zero as the divisor
in a formula or function that performs division or running a macro that uses a
function or a formula that returns the #DIV/0! error. The solution is to make sure
that the divisor in the function or formula is not zero (0) or blank or change the
cell reference in the formula to another cell that does not contain a zero or a blank
value.

2. ##### - appears when the column is not wide enough to display the content
and/or dates and times are negative numbers. The solution is to increase the
column width.

3. #NAME? Appears when the formula refers to a range name that doesn't exist in
the worksheet. This error value appears when you type the wrong range name or
fail to enclose in quotation marks some text used in the formula, causing Excel to
think that the text refers to a range name.

4. #N/A – appears when

A) an inappropriate value was given for the lookup_value argument in the

HLOOKUP, LOOKUP, MATCH, or VLOOKUP worksheet function,
B) the VLOOKUP, HLOOKUP, or MATCH worksheet function was used to
locate a value in an unsorted table,
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 C) an array formula (array formula: A formula that performs multiple
calculations on one or more sets of values, and then returns either a single
result or multiple results. Array formulas are enclosed between braces { }
and are entered by pressing CTRL+SHIFT+ENTER.) is using an argument
that is not the same number of rows or columns as the range that contains
the array formula,
D) one or more required arguments were omitted from a built-in or custom
worksheet function,
E) a custom worksheet function that you use is not available and
F) a macro that you run enters a function that returns #N/A.

Solution is optionally, if error checking is turned on in Excel, click the button that
appears next to the cell that displays the error , click Show Calculation
Steps if it appears, and then click the resolution that is appropriate for your data.

5. #NULL! Appears most often when you insert a space (where you should have
used a comma) to separate cell references used as arguments for functions.
6. #NUM! Appears when Excel encounters a problem with a number in the formula,
such as the wrong type of argument in an Excel function or a calculation that
produces a number too large or too small to be represented in the worksheet.
7. #REF! Appears when Excel encounters an invalid cell reference, such as when
you delete a cell referred to in a formula or paste cells over the cells referred to in
a formula.
8. #VALUE! Appears when you use the wrong type of argument or operator in a
function, or when you call for a mathematical operation that refers to cells that
contain text entries. For example, the formula =A1+B1, where A1 contains the
string "Hello" and B1 contains the number 3, returns the #VALUE! error.

Order of Operations

EXCEL FORMULAS MEANING

=A12 Assigns the vale in cell A2 to the active cell.
=10 +3^2 Assigns the sum of 10 + 9(or 19) to the active cell.
=3*D5 or D5*3 or Assigns three times the contents of cell D5 to theactive cell.
=(3*D5)
=50% * 20 Assigns the product of 0.50 times 20 (or 10) to the
active cell.
=-(F3 * J25) Assigns the negative value of the product of the values
contained in cells F3 and J25 to the active cell.

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 =6 * (G5-P7) Assigns the product of 6 times the difference between the
values contained in cells G5 and P7 tothe active cell.

=B4/D8-E3 * M10 +A3 ^ F3 Completes the following operations, from left to right:
exponentiation (A3^F3), then division (B4/D8 –E3 * M10) +
(A3 ^F3). If cells A3=2, F3=4, E3=6,
B4=3, M10=4, and D8=3, then Excel assigns the active cell
the value 18; that is, 3/3 – 6 * 4 + 2 ^ 4 = -7

What’s New?

Activity 5 – Tax Payers

Getting Started:
1. Opening Microsoft Excel Program. (Click Start button, type Microsoft Excel and
press Enter).

2. The Microsoft Excel windows will appear, select Blank Workbook to open new
excel document.

3. Renaming and changing color of sheet tab.

[right-click on this Sheet1 tab and select
Rename in the Popped-up Shortcut Menu. Then
type its name, Tax Payers and press Enter.
Right-click on Tax Payers tab and point Tab
Color in the Popped-up Shortcut Menu then
select dark blue color.]

4. Saving worksheet. (Click  in the Quick

Access Toolbar or Click Office button and click
Save).

Note: Save your work from time to time, then click  in the Quick Access Toolbar or
press Ctrl + S to your keyboard for easy and quick saving.

5. Setting margins. (In the Page Layout ribbon, in Page Setup group, click Margins
then click Custom Margins. In the windows/dialog box, click Margin tab and
change Top to .5”, Bottom to .5”, Right to .75” and Left to .75”. then click Ok.)

6. Position cell pointer to cell D10 [Select D10 and type TAX PAYERS. Then
select this text and have it Boldfaced.

7. Position cell pointer to cell D10 [Select D10 and type TAX PAYERS. Then, select
this text and have it Boldfaced.
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8. Merging range and setting cell style. (Select cells A10 to F10, click Merge &
Center and Middle Align button all in the Alignment group of Home ribbon. In
same ribbon in Styles Group, click Cell Styles then find and click Heading 1 style.)

9. Entering text. (Starting Cell A14 to C14 type LAST NAME, FIRST NAME
and TAX and have it centered.

10. Entering data. (Starting Cell A15 to A24 type 10 Last names of your classmates.
In cell B15 to B24 type 10 First names of your classmates. In cell C15 to C24 enter
the following numbers respectively (45, 23, 67, 32, 20, 0,
25, 80, 9 and 27.)

11. Entering Text. (In cell E15 type “Total Tax Collected:”, in cell E17 type Most Tax
Collected:”, in cell E18 type “Average Tax Collected:”, in cell E20 type Least Tax
Collected:”, in cell E21 type “Number of Tax Payers:”, In cell E22 type “Number of
Tax Payers who paid:” and in cell E23 type “Number Tax Payers who haven’t
Paid:”)

12. Applying borders on text. (Select the whole entries in cells A14 through C24,
Click arrow down beside Borders button, find and click All Borders found in the
Font group of Home ribbon. Do the same in cells E14 to F24.).

13. Using sum formula. (In cell F15 type the formula =SUM(C15:C24) then
press enter.)

14. Using maximum formula. (In cell F17 type the formula =MAX(C15:C24)
then press enter.)

15. Using average formula. (In cell F18 type the formula =AVERAGE(C15:C24)
then press enter.)

16. Using minimum formula. (In cell F20 type the formula =MIN(C15:C24) then
press enter.)

17. Using count formula. (In cell F21 type the formula =COUNT(C15:C24) then
press enter.)

18. Using countif formula. (In cell F22 type the formula
=COUNTIF(C15:C24,">0")then press enter.)

19. Using countif formula. (In cell F23 type the formula
=COUNTIF(C15:C24,"=0")then press enter.)

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20. Position cell pointer to cell D29 [Select D29 and type MEAN, MIDEAN AND
MODE Then, select this text and have it Boldfaced.

21. Merging range and setting cell style. (Select cells A29 to F29, click Merge &
Center and Middle Align button all in the Alignment group of Home ribbon. In
same ribbon in Styles Group, click Cell Styles then find and click Title style.)

22. Entering Text. (In cell A31 to A46 type MONTH, January, February, March, April,
May, June, July, August, September, October, November, December, MEAN,
MIDEAN and MODE)

23. Entering data. (Starting Cell B31 to C46 type AVERAGE PRECIPITATION, 26,
25, 14, 24, 17, 27, 21, 25, 23, 25, 12 and 16 respectively.)

24. Wrapping Text. (Select cell B31, in the Home ribbon in Cells Group, click
Format, select Format Cells, in the format cells window/dialog box, click
Alignment Tab and check Wrap text in the Text control selection then click Ok or
press Enter in the keyboard.

25. Setting Text Alignment. (select cells A30 and B30, click the text alignment to
Center and Middle align. All are in the Alignment Group of Home Ribbon).

26. Applying borders on text. (Select the whole entries in cells A31 through B46,
Click arrow down beside Borders button, find and click All Borders found in the
Font group of Home ribbon.)

27. Using mean formula. (In cell B44 type the formula =AVERAGE(B32:B43)
then press enter.)
28. Using median formula. (In cell B45 type the formula =MEDIAN(B32:B43)
then press enter.)
29. Using mode formula. (In cell B46 type the formula =MODE(B32:B43) then
press enter.)

30. Creating Pie Chart. (Select cells A32 to B43, In the Insert ribbon in Chart group,
click Pie and in the Pie selection, select your desired chart. Select and arrange
chart on the right portion of the table.)

31. Saving your workbook in My Documents/Flash Drive with the current name. [click
 in the Quick Access Toolbar (or click File Button, click save in its full down
menu).

32. Checking the margin of the paper.

33. Submit your work for checking by your teacher.

23
 What I Have Learned?
Activity 6 - Synthesizing your Learning

Answer the following questions based on your learning. Be brief and concise.
1. Based on your reading of the discussion, give atleast three (3) types of productivity
tools.
a.
b.
c.
2. In the list that you provide in number 1, Which productivity tool you used
frequently? Why?
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Assessment: (Post-Test)

Multiple Choice. Directions: Read and answer the questions below. Write the letter
of the best answer from among the given choices.

_____1. What button allows you to see the result of your mail merge even before
you print or send it out?
A. Address book C. Greeting line
B. Preview Results D. Start Mail Merge
_____2. The following are formulas that MS-Excel can understand, EXCEPT.
A. =Sum(a1+a2) C. =a1+b2
B. =average(a1+a2) D. =1a+b2

_____3. Which of the following button do you select if you want to Open a new
document?
A. B. C. D.
_____4. This error value refers to a cell that contains 0 value or blanks.
B. #N/A B. #VALUE! C. #NULL! D. #DIV/0
_____5. Which of the following arithmetic operators is use for exponentiation?
A. + B. - C. ^ D. *
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_____6. Which of the following software are commonly used for presentation that
contains animation?
C. Microsoft Word C. LibreOffice Calc
D. Microsoft Excel D. PowerPoint

_____7. Which of the following errors will appear if Excel encounters invalid
cell reference?
B. #REF! B. #N/A C. #Value! D. ######

_____8. Which of the following errors will appear if Excel encounters invalid cell
has inappropriate value was given for the lookup value argument?
B. #REF! B. #N/A C. #Value! D. ######
_____9. Which of the following set of effects that can be found in PowerPoint
apps?
C. Mailings C. Layout group
D. Custom Animation D. Hyperlink

_____10. A function used to count the number of cells that contains something if the
criteria are met.
B. COUNT B. COUNTNOW C. COUNTING D. COUNTIF
III. True or False. Directions: In your paper, write the word TRUE if the statement
is correct, and write FALSE if the statement is wrong.
__________1. LibreOffice is a free and open source software.
__________2. Main document is a data source that is used to populate information
in the letter.
3. The default orientation of the document is a Landscape.

4. You can change the color of display text in a hyperlink.

__________5. Formula is an equation that performs operation on worksheet data.

__________6. The hyperlink can be a website address at the same time display text.

__________7. The default number of worksheets in an excel is 3.

8. Times New Roman is the default font style in Microsoft

Office 2016.

__________9. The data source in a mail merge is your mailing document.

__________10. The mouse pointer becomes different shapes depending on the task
you are performing.
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Key to Answers

26
27
28
29
Activity 6: Synthesizing your Learning

1. Any of the following:

a. Microsoft Office
b. Microsoft PowerPoint
c. Microsoft Excel
d. LibreOffice
2. (Answers may vary)

30
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“IRubric: MS Word Document Rubric.” RCampus. Accessed May 7, 2020.

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