CSC MC No. 6, s.

2012
Disclaimer
Illustrations included in the presentation
are for discussion purposes only and may
not necessarily pertain to actual
indicators and outputs
Outline
Day 1
Statutory Bases Day 2
Overview of PMS PMS Cycle – Stage 2
Key Players PMS Cycle – Stage 3
Elements and Minimum PMS Cycle – Stage 4
Requirements Rating Period
PMS Cycle – Stage 1 Rating Scale and Standards
Schedule of Submission
Sanctions
Constitutional Mandate
Sec. 3, Article IX-B
1987 Philippine Constitution
§ Establish a career service
§ Adopt measures to promote morale, efficiency, integrity,
responsiveness, progressiveness, and courtesy in the
civil service
§ Strengthen the rewards and merit system
§ Integrate HRD programs for all levels and ranks
§ Institutionalize a management climate conducive to
public accountability
Statutory Bases
Powers of the CSC
(Title I, Subtitle A. Chapter 1, Book V, EO 292)

Promulgate Adopt plans and programs

policies, to promote economical,
standards and efficient and effective
guidelines for personnel administration
the Civil Service in the government
Statutory Bases
Powers of the CSC
(Section 33, Chapter 5, Book V, EO 292)

Establish a PES Establish a PES

administered in administered in such
accordance with rules, manner as to continually
regulations and foster the improvement of
standards promulgated individual employee
by the CSC for all efficiency and
officers and employees organizational effectiveness
in the career service
Statutory Bases
Joint Circular No. 4, Philippine Congress (2009)
(Governing Principles of the Modified Compensation and Position Classification
System and Base Pay Schedule of the Government)

Establish a Performance-based incentive scheme

Integrating personnel and organizational performance
(Item 1d)
Statutory Bases
Joint Circular No. 4, Philippine Congress (2009)
(Governing Principles of the Modified Compensation and Position Classification
System and Base Pay Schedule of the Government)

Progressing from May also be Based on a

one salary grade through length of performance
allocation in satisfactory management
recognition of service system approved
meritorious by the CSC
performance
(Item 4)
Statutory Bases
Joint Circular No. 4, Philippine Congress (2009)
(Governing Principles of the Modified Compensation and Position Classification
System and Base Pay Schedule of the Government)

Ensuring Linked with Enhancing

personnel organizational performance
performance performance orientation of the
compensation
system
System Objectives
Concretize the linkage of organization performance with the Philippine
Development Plan, Agency Strategic Plan and the Organizational
Performance Indicator Framework (OPIF)

§ Ensure organizational effectiveness and improvement of

individual employee efficiency
§ By cascading institutional accountabilities to the various
levels of the organization
§ Link performance management with other
HR Systems
§ Ensure adherence to the principle of performance-
based tenure and incentive system
CSC Resolution No. 120481 (16 March 2012)
CSC MC No. 6, s. 2012
What is
A set of processes for
establishing a SHARED
UNDERSTANDING of

GOALS STRATEGIES PEOPLE PROCESSES

What How it Managing In a way to
will be will be people ensure that it
achieved achieved will be
achieved
Mandate, Vision and Mis ion
Mandate
The Bureau is responsible for the development, improvement,
management and conservation of the country’s fisheries and
aquatic resources

An institution of excellence in sustainable fisheries management

Vision and innovative services contributing to the nation’s food security
and improving fisherfolk quality of life.

Mission To ensure sustainable use of fisheries and aquatic resources by

empowering fisherfolk towards productivity and resiliency

Source: bfar.da.gov.ph
What is
Performance
EVALUATION

Performance
MANAGEMENT
Scope and Coverage
Second Level –
Executive/Managerial

Second Level –
Professional/Technical

First Level
System Requirements
Key Players Elements PMS Cycle

Rating Period Rating Scale PMS Calendar

System Requirements Key Players

PMS PMT Planning HRM Office Supervisors Employees

Champion Office
Establishes and Ensures that Monitors Monitors Assume joint Act as partners of
implements the performance submission of submission of responsibility management and
SPMS targets, measure Office PCRs and individual PCRs with the Head of co-employees in
and budget are schedule the Office in attaining meeting
Sets agency aligned with those evaluation by the Provides performance organizational
performance of the agency PMT analytical data on targets performance goals
goals/ objectives retention, skill/
and performance Acts as appeals Consolidates, competency gaps Rationalize
measures body and final reviews, validates and talent distribution of
arbiter and evaluates the development plan targets/tasks
initial
Identifies top performance Coordinates Recommend
performers for assessment developmental developmental
awards interventions interventions
System Requirements Elements

Goal aligned Outputs/ Team User- Information Communication

to Agency Outcomes- approach friendly system plan
mandate Based forms
System Requirements Elements

♳ Philippine Development Plan

Goal aligned Vision/Mission/ Strategic

to Agency Priorities, Functional Statements
mandate
Performance Goals
System Requirements Elements

♴ Major Final Outputs

Outputs/ Those that directly contribute to
Outcomes- the realization of organizational
Based mandate/goals
System Requirements Elements

♵ Individual
accountabilities and roles
Team
approach
Clearly defined to give way to
collective goal setting and
performance rating
System Requirements Elements

♶ Forms for
organizational and
Organizational
and individual
User- individual MFOs and
friendly performance are success
forms similar and easy to indicators are
accomplish aligned
System Requirements Elements

User-
friendly
forms
System Requirements Elements

User-
friendly
forms
OPCR 1

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)

Elements
I, __________________________________________________, Chief of
____________________________, Bureau of Fisheries and Aquatic Resources
(BFAR), Regional Office No. IX, commit to deliver and agree to be rated on the
attainment of the following targets in accordance with the indicated measures for the
period January to December 2021.

User- ___________________________ ___________

friendly Division/Section Chief Date
forms

Approved by:

___________________________ ___________
Regional Director Date
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities § MFO – Major Final Output
§ PAP – Programs / Activities / Projects
User-
Core/friendly
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities Special programs that may have been
assigned to the Division/Section
User-
Core/friendly
forms Routine functions of the
Support
Functions Division/Section or Designated
functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities Under each PAP, several
MFOs may be identified
User-
Core/friendly
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities
Fingerlings Distributed
§ 75% of fisherfolks in ZDN provided with fingerlings
User- § 75% of fisherfolks in ZDS provided with fingerlings
§ 75% of fisherfolks in ZS provided with fingerlings
Core/friendly
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities
To be formulated
for each MFO
User-
Core/friendly
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities
Amount allocated for each
activity excluding PS
User-
Core/friendly
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities
Need to specifically indicate
User- employee concerned for
purposes of determining
Core/friendly accountability
Support
forms
Functions

AVERAGE RATING
OPCR 2

System Requirements
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success Allotted Individual Actual Rating
Indi- Budget Respon-
Elements
Accomplish- Remarks
cators sible ments Q E T A
Strategic
Priorities
Q – Quality
E – Efficiency
User- T – Timeliness
Core/friendly A – Average
Support
forms
Functions

AVERAGE RATING
IPCR 1

System Requirements
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)

Elements
I, __________________________________, (Position), (Divison/Section),
Bureau of Fisheries and Aquatic Resources (BFAR), Regional Office No. IX, commit
to deliver and agree to be rated on the attainment of the following targets in
accordance with the indicated measures for the period January to December 2021.

___________________________ ___________
User- Employee Date
friendly
formsby:
Reviewed Approved by:

____________________ ___________ ____________________ ___________

Division/Section Head Date Regional Director Date
 IPCR 2

System Requirements
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)
OUTPUTS SUCCESS Actual RATING
INDICATORS Accomplishments
Elements Remarks
Q E T A
Strategic
Priorities

User-
friendly
Core/Support
Functions
forms

AVERAGE RATING
System Requirements Elements

♷ Ensure generation of
timely, accurate and
reliable information
Information
system Accomplishment Program Policy
Performance
monitoring/ reporting improvement decision-
tracking making
System Requirements Elements

♸ To promote
Also to generate
employees’
Communication awareness appreciation for SPMS
and as a management tool
plan interest on for performance
the system planning, control and
improvement
System Requirements Elements

Goal aligned Outputs/ Team User- Information Communication

to Agency Outcomes- approach friendly system plan
mandate Based forms
Exercise 1-3
Groups
Fisheries Resources
Management Division
Capture Fisheries
Division
Fisheries Post Harvest
Technology Division

Inland Fisheries and Fisheries Planning and Fisheries Regulatory

Aquaculture Division Economic Division and Licensing Division

Legal Division Administrative Division Finance Division

Fisheries Industry
Fisheries Inspection and National Fisheries
Development Support
Quarantine Division Laboratory Division
and Services Division
Exercise 1-3
Identify MFOs in Ensure that Ensure that The finished
your respective MFOs are the MFOs are in product form
Divisions/ ultimate/end finished product must be followed
Sections product of any form by an action
activity/project word in the past
tense
 Exercise 1-3
PAP Finished Product Action Word
(in past tense)
MFO
15 mins

Quarantine Certificate of Issued Certificate of Registration of

Registration of Exporter Issued
Exporter
Regulatory Applications for Processed CFVL applications processed
Commercial
Fishing Vessel
License (CFVL)
Administrative Leave applications Processed Leave applications processed

Identify at least 1 strategic priority

and 3 core/support functions
Major Final Outputs
Those that directly Must be stated in
finished product
contribute to the
Vision/Mission of form and not as an
the Agency activity with action
word in past tense
ACTIVITY ý FINISHED PRODUCT þ
Issuance of Certificate Certificate of Registration
Those that have of Registration of of Exporter issued
significant impact Exporter
Processing of CFVL applications
applications for CFVL processed
Processing of Leave Leave applications
Applications processed
Cycle
Cycle
PMS Stage 1
Planning and
Commitment

Performance Planning and Commitment

Agency/Office Success indicators are determined

Considerations
Head meeting
with
supervisors § Historical data
and staff to § Benchmarking
agree on the § Client demand
outputs that § Output Reference Table
should be § Top management instruction
accomplished § Future trends
PMS Stage 1
Planning and
Commitment

Success Indicators
Quantifiable
measurements
Agreed to
beforehand

That reflect the critical success Time-

factors of an organization Specific Measurable Achievable Realistic Bound

Differ depending
Equal to Targets
on the
+ Measures
organization
PMS Stage 1
Planning and
Commitment

Success Indicators
MEASURES
§ Always tied to a goal or an objective
§ Hours, meters, number of reports, number of errors, etc.
§ Effectiveness/Quality, Efficiency and/or Timeliness

§ Goal intended to be attained

TARGETS § General targets as to be used on a constant basis
§ % Accomplished, Increased Rate, Decreased/Reduction
Rate
PMS Stage 1
Planning and
Commitment

Success Indicators
MEASURES
To ensure consistency
Success Performance Performance
MFO
Indicator Measure Target

TARGETS
PMS Stage 1
Planning and
Commitment

Performance Measures
Quality/
The extent to which
actual performance
compares with
Degree to which
objectives are
achieved or Extent to
Relates to “getting
the right things done”
which targeted
Effectiveness targeted performance problems are solved

Extent to which time Measures whether targets

or resources are used are accomplished with
minimum amount or
Efficiency for the intended task quantity of waste, expenses
or purpose or unnecessary effort

Done on time Based on Project completion

requirements deadlines; Time
Timeliness of law and/or management skills;
and Other time
clients/stakeholders sensitive expectations
PMS Stage 1
Planning and
Commitment

Performance Measures
Quality/
Each success
indicator may
Some success
indicators may
Effectiveness have all 3 have only a
performance combination of 2
measures measures or just 1
incorporated measure
Efficiency

Timeliness
PMS Stage 1
Planning and
Commitment

Rating Dimensions
Quality/
Examples of
Performance Targets Rating Dimensions
and Success Indicators
Effectiveness
Internal Rules on This target is rated on
Performance Management quality and timeliness
approved by the Director because it involves –
Efficiency by end of October 2021 § Acceptability – rules to
be approved by the
Director
§ Meeting deadline end of
Timeliness October 2021
PMS Stage 1
Planning and
Commitment

Rating Dimensions
Quality/
Examples of
Performance Targets Rating Dimensions
and Success Indicators
Effectiveness
Draft replies to queries This target is rated on
approved by the Director quality and efficiency
within 10 working days because it involves –
Efficiency upon receipt by the office § Acceptability – draft
reply to be approved by
the Director
§ Response time of 10
Timeliness working days
PMS Stage 1
Planning and
Commitment

Rating Dimensions
Quality/
Efficiency
“Within 10
working days”
“By end of
October 2021”
Effectiveness Usually involves Timeliness
duration of time
(standard response Usually involves
Efficiency time) deadline or target
period or date

Timeliness
PMS Stage 1
Planning and
Commitment

Rating Dimensions
Quality/
Effectiveness No rating for
Quantity
Accomplishments in terms
Efficiency of number may be
considered as part of
Efficiency

Timeliness
PMS Stage 1
Planning and
Commitment

The Cascading Approach

INITIATION

u
Strategy Map
Key Reform Areas
Key Result Areas

CASCADING

v Office Performance and Division/Section

Commitment Review Heads
(OPCR)

CASCADING
Rank-and-File

w Individual Performance
and Commitment Review
(IPCR)
employees except
Division/Section Heads
 PMS Stage 1
Planning and
Commitment

The Cascading Approach

National
Target
10% increase in Bangus
Production by end of 2021

SUCCESS INDICATORS
Targets + Measures
10% increase in
Bangus Production
by the EO 2021
PMS Stage 1
Planning and
Commitment

The Cascading Approach

OPCR
10% increase in
bangus production
by the EO 2021

IPCR

Conduct farmers’
classes in all LGUs
by the end of 1st Sem
Exercise 2-3
For each MFO, Formulate the
identify the corresponding
Performance Success Indicators
Measures and
Targets
PMS Stage 1
Planning and
Commitment

Success Indicators
MEASURES
§ Always tied to a goal or an objective
§ Hours, meters, number of reports, number of errors, etc.
§ Effectiveness/Quality, Efficiency and/or Timeliness

§ Goal intended to be attained

TARGETS § General targets as to be used on a constant basis
§ % Accomplished, Increased Rate, Decreased/Reduction
Rate
PMS Stage 1
Planning and
Commitment

Success Indicators
MEASURES
To ensure consistency
Success Performance Performance
MFO
Indicator Measure Target

TARGETS
Exercise 2-3
MFO Targets Measures
30 mins
Success Indicator
(MFO + Targets +
Measures)
CFVL 100% Within not more 100% of applications
applications processed than 14 working for CFVL processed
processed (Efficiency) days from receipt within not more than
of complete 14 working days from
documents receipt of complete
(Timeliness) documents
Thank you