Department of Education: What Should Go Into Meeting Minutes?

Republic of the Philippines
Department of Education
REGION III – CENTRAL LUZON
SCHOOLS DIVISION OF AURORA
DIPACULAO NATIONAL HIGH SCHOOL
(FORMERLY MUCDOL NATIONAL HIGH SCHOOL)
MUCDOL, DIPACULAO, AURORA
What should go into meeting minutes?
Here are some of the details that you should into the meeting minutes.
 Date and time of meeting

 Names of the participants
 Agenda items and topics discussed
 Action items
Related Content: Writing Effective Meeting Agendas with Examples and 5 Meeting

Agenda Templates
Example of meeting minutes
Below is an example from an informal meeting which captures only the most relevant
facts.
Sign up for a free Notejoy account so you can start taking notes with your entire team.
Informal team meeting minutes template
Date: Today's date
Attendees
 List of attendees
Agenda
 Item 1 including key discussions, decisions made, next steps

 Item 2
 Item 3
Next steps
 List goes here in format: action item, responsible person, date

 Example: Brian to follow up to this group with a list of target companies by end of
week
Below is an example from a more formal board meeting.
Sign up for a free Notejoy account so you can start taking notes with your entire team.
Formal board meeting minutes template
DATE: Date of the meeting
PRESENT: First and last names of all those present at the meeting
ABSENT: First and last names of Committee members who are unable to attend the
meeting.
1. CALL TO ORDER/OPENING REMARKS
 The time that the meeting was called to order and by whom.
 Any opening remarks summarized here.
2. APPROVAL OF THE MINUTES FROM (DATE)
 You need a motion to approve the prior meeting's minutes.

 Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion
By: Name of person (FIRST & LAST) who made the motion
 Seconded By: Name of the person (FIRST & LAST)) who seconded the motion
Carried or Defeated
3. ADDITIONS TO THE AGENDA
 If there are additions to the agenda or requests for the next meeting's agenda,
these would be bulleted here.
4. APPROVAL OF THE AGENDA
 Motion: to approve the agenda as circulated (or AMENDED)

 Motion By: name of person (FIRST & LAST) who made the motion
 Seconded By: name of person (FIRST & LAST) who made the motion Carried or
Defeated
5. BUSINESS FROM THE PREVIOUS MEETING
 Any items from the previous meeting that need to be discussed further
6. ITEM # 1 TO BE DISCUSSED
 Put a summary of the discussion around the topic

 If any motions were made, put the information here
 If further information is needed, put follow-ups, names, and a target date here
7. ITEM # 2 TO BE DISCUSSED
 Any other items
8. ADDITIONS TO THE AGENDA
 Any added agenda Item, including a summary of the discussions around this item
 If any motions were made, put information here
 If further information is needed, put follow-ups, names, and a target date here
9. ADJOURNMENT
 Record the time the meeting was adjourned
10. NEXT MEETING (DATE)
 The next meeting date should be decided at the end of the meeting before
everyone leaves. It's a handy reminder to include it at the bottom of the minutes
template so it isn't missed.
Notejoy is a more effective way to manage your meetings
Running effective and productive meetings is more than just establishing a great
template - it’s about managing the communication of information around the meeting. Is
everyone on the same page about what the meeting’s topics and goals are? Have
decisions been shared with everyone who needs to know? If you missed the meeting,
how can you catch up on the details? Ensuring that the right people have access to
information both in the meeting room and after is vital to operating a successful
organization.
Notejoy is an effective solution for teams that want to manage their meeting agendas
and notes to get and stay on the same page. It fundamentally changes the way that
work is done.
Tips on writing an excellent

narrative report
 Choose a good topic
Topic selection is aided by how good you are in writing. To select a good
topic for your narrative report, ensure you read many narrative essays for
inspiration. Broad reading provides you with ideas on how to organize your
work and put across your points meticulously. Look for reports that your
professors have assigned in the past and check out narrative essays on the
internet.
 Put across a story that illustrates a specific topic
Having a theme confines you to the scope of information that you write about
in your narrative report. To write a narrative report that makes sense to your
audience, have a story, and analyze that story. A narrative report is about a
theme where you use a personal account to illustrate that idea to the audience
in an exciting manner.
 Your narrative report must fit the requirements
Narrative reports are mainly required for college admission or assignment,

which means you are given a prompt to follow by the institution or the lecturer.
Even though you have fascinating stories, you must ensure that you follow the
requirements outlined in the prompt to avoid straying from the main point.
The common topics include your personality that was transformed. Still, some
events, adversities you had to overcome, or how you dealt with consequences
of failure in a particular juncture in your life, the topics are not cast in stone.
Hence, you have to go through the prompt to understand the specific topic
you must handle.
 Narrate a story with a manageable plot

Articulate narrative reports mostly tell stories with specificity. Since you are
not writing a book or a novel, write a narrative report that is concise and
contained with a proper limitation of characters, plot, and setting. Too broad
narratives make bad narrative reports; thus, you should be specific on
characters you involve in your story and ensure they participate in building the
theme.
 Narrate a story with lively details
To make a good narrative report explain specific details, particular images,

and a language that makes the story lively for the audience. Discuss the
smells and sights in your narrative with particular details with imagination
filling the void. Narrative reports are not fictional; thus, you should stay true to
the story while being as creative as possible.
The writing process:

After understanding the structure and the elements of narrative report, the
writing process becomes relatively easy. Have a captivating introduction and
then outline the major points of the narrative report while describing them in
the body. Finally, ensure that your description ends with a delightful punchline
and an unpredictable twist.
Write the report in the first-person

A narrative report is very personal since it describes events that have
occurred to you and relates to your identity. It is, therefore, a requirement to
use “I” statements without changing to the favor of other characters in your
report.
Here is a good personal narrative report example with outline written by our
team of top-notch writers.
Describe places and characters

Although a narrative report is not descriptive, adorn your story with
descriptions of crucial characters and places mentioned in the plot. Vivid
description mainly goes for characters who are affected by the outcome of
your case whose personalities should be disclosed.

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Republic of the Philippines

What should go into meeting minutes?

 Date and time of meeting

Related Content: Writing Effective Meeting Agendas with Examples and 5 Meeting

Example of meeting minutes

Informal team meeting minutes template

Date: Today's date

 Item 1 including key discussions, decisions made, next steps

 List goes here in format: action item, responsible person, date

Below is an example from a more formal board meeting.

Formal board meeting minutes template

DATE: Date of the meeting

1. CALL TO ORDER/OPENING REMARKS

2. APPROVAL OF THE MINUTES FROM (DATE)

 You need a motion to approve the prior meeting's minutes.

3. ADDITIONS TO THE AGENDA

4. APPROVAL OF THE AGENDA

 Motion: to approve the agenda as circulated (or AMENDED)

 Put a summary of the discussion around the topic

 Any other items

8. ADDITIONS TO THE AGENDA

 Record the time the meeting was adjourned

10. NEXT MEETING (DATE)

Notejoy is a more effective way to manage your meetings

Tips on writing an excellent

 Put across a story that illustrates a specific topic

 Your narrative report must fit the requirements

Narrative reports are mainly required for college admission or assignment,

 Narrate a story with a manageable plot

 Narrate a story with lively details

To make a good narrative report explain specific details, particular images,

The writing process:

Write the report in the first-person

Describe places and characters

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