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Lesson 4
Charts & Graphs
in Excel
Learning Objectives:
3. Highlight your data and insert your desired graph into the spreadsheet.
4. Switch the data on each axis, if necessary.
If you want to switch what appears on the X and Y axis, right-click on the bar graph,
click Select Data, and click Switch Row/Column. This will rearrange which axes carry
which pieces of data in the list shown below. When you're finished, click OK at the
bottom.
5. Adjust your data's layout and colors.
To change the layout of the labelling and legend, click on the bar graph, then
click the Chart Design tab. Here, you can choose which layout you prefer for the
chart title, axis titles, and legend. In my example shown below, I clicked on the
option that displayed softer bar colors and legends below the chart.
6. Change the size of your chart's legend and axis labels.
7. Change the Y-axis measurement options, if desired.
8. Reorder your data, if desired.
To reorder your data, right-click on your graph and click Select Data to reveal the
same options window you called up in Step 3 above. This time, click the up and
down arrows, as shown below, to reverse the order of your data on the chart.
9. Title your graph.
To type the title, Click on your graph and go to the Layout Tab and click Chart
Title. You can type your desired title accordingly.
1. Average Function
2. Sum Function
3. SumIf Function
4. Count Function
5. Counta Function
6. Countif Function
7. Concatenate Function
8. IF Function
9. Drop Dow List
10.V Look up
11.PIVOT Table
1. Average Function
The AVERAGE function in Excel is a statistical function and is one of the
most used functions in Excel. In the financial sector, it is mostly used
to calculate the average sales and the average revenue for a specific period
of time.
2. SUM Function
The SUM function adds values. You can add individual values, cell references or ranges
or a mix of all three.
For example:
=SUM(A2:A10) Adds the values in cells A2:10.
=SUM(A2:A10, C2:C10) Adds the values in cells A2:10, as well as cells C2:C10.
3. SUMIF Function
SUMIF is a function in Excel which adds all the numbers in a range of
cells based on one criteria. It is a worksheet function.
4. COUNT Function
The COUNT Function is an Excel Statistical function. This function helps
count the number of cells that contain a number.
5. COUNTA Function
COUNTA function is an important function under the group of
“count” functions. It counts all the non-empty cells. It counts any type of data
that includes: Numeric, Texts, Alphanumeric, Logical values, Error, Date/Time,
Empty Text String (“ “)and space in a cell.
6. COUNTIF Function
COUNTIF Function in Excel Countif function is the combination of
Count and If function where count function counts the cells as per the
criteria which have set in the Countif’s statement.
=COUNTIF(B5:B12,”=Jim”)
7. CONCATENATE Function
The CONCATENATE function combines the text from multiple ranges and/or
strings, but it doesn't provide delimiter or Ignore Empty arguments.
CONCATENATE can join up to 30 text items together.
8. IF function
The IF function is one of the most popular functions in Excel, and it allows
you to make logical comparisons between a value and what you expect.
So an IF statement can have two results. The first result is if your
comparison is True, the second if your comparison is False.
9. V LOOK UP FUNCTION
VLOOKUP is an Excel function to get data from a table organized vertically.
Lookup values must appear in the first column of the table passed into
VLOOKUP. VLOOKUP supports approximate and exact matching,
and wildcards (* ?) for partial matches.
PIVOT TABLE