Operating A Personal Computer Learning Outcome 4: Work With Files and Folders (Or Directories) Assessment Criteria
Operating A Personal Computer Learning Outcome 4: Work With Files and Folders (Or Directories) Assessment Criteria
Assessment Criteria
References:
3. Penaflorida, Arlene R., et. al. 2006. Operating System, Word Processing
and Creating Presentations.
8. Chua, Chooi See. A Step By Step Guide: Microsoft Office 97 for Beginners,
1999.
Files are some of the most important resources you will use in Microsoft ®
Windows XP Professional. Every document, picture, or sound you work with is a
file. Programs (such as Microsoft Word or Microsoft Excel) are actually
collections of files.
Documents and Settings. This folder contains a subfolder for each user profile—
each user who has logged on to the computer or who has logged on to a
network domain through the computer. Windows XP may create multiple
profiles for one person if that person logs on in different ways.
Program Files. This is the folder where most programs install the files they need
in order to run. When you install a new program, you are generally given
the opportunity to change the installation folder; if you accept the default,
the program is installed in this location.
Temp. Tmeans the operating system and various other programs might store
temporary files in this folder.
1. Open My Computer
2. Click on the drive or folder in which you want to create a new folder.
3. On the File menu, point to New, and then click Folder. A new
folder appears with the name New Folder.
4. Type the new folder name for the new folder, and then press
ENTER.
Problem: You lost the highlighting before typing. You must have
clicked somewhere else.
Solution: Right clicks on the icon and choose Rename to get the
highlighting back. Then you can type to replace the name.
1. Open My Computer.
2. Click the file or folder you want to delete.
3. On the File menu, click Delete.
Notes:
Deleted files remain in the Recycle Bin until you empty it unless you press
and hold down SHIFT while sending an item to the Recycle Bin. Then the
item is deleted from your computer without being stored in the Recycle Bin.
If you want to retrieve a deleted file from the Recycle Bin, double click on
the Recycle Bin icon on your desktop. Right click on the file you want to
retrieve, and then click Restore.
You can also delete files or folders by right clicking on the file or folder and
then clicking Delete.
1.Open My Computer.
2.Click the drive or folder you want to work with.
3.Click the file or folder you want to copy or move.
4.On the Edit menu, click Copy. Or, click Cut to move or delete the item.
5.Open the folder or disk where you want to copy or move the item.
6.On the Edit menu, click Paste.
A Moving Dialog displays while the computer moves
the folder. A progress bar gradually extends to show you
how much of the job has been done.
Shift+Click If the files you want to select are listed one after another, click the
first file in the group, hold down Shift, and then click the last file in the
group.
Ctrl+Click If the files you want to select are not listed together, hold down Ctrl
while you click each file. If you select a file that you don’t want to include in the
group, hold down Ctrl, and click the file again to deselect it.
Note:
You may also move files or folders by first selecting
them, then dragging them to another folder or subfolder.
3. Select the file and right click on a document or icon that you would want
to erase permanently.
5. A pop up window will appear. Click Yes to confirm deleting of file. Once
you confirm the deleting of files can no longer restore the file and locate it
again.
Procedures:
1. Open My Computer.
2. Click on the drive or folder in which you want to create a new
folder.
3. On the File menu, point to New, and then click Folder. A new folder
appears with the name New Folder.
4. Type the name for the new folder and then press ENTER or Right-
click on the file or folder.
7. Choose Rename from the shortcut menu.
8. With the name selected, type a new name, or click to
position the insertion
9. Point and edit the name. Press the Enter key
10. Click the file again
11. On the File menu, click Delete.
The two most popular ways to navigate through folders are to use My
Computer or Windows Explorer. My Computer displays all the available
resources on your computer, including icons for disk drives and the network.
Windows Explorer displays the files and folders on your computer and network.
You can open Windows Explorer by clicking the Start button, pointing to
All Programs, pointing to Accessories, and then clicking Windows Explorer on
the Accessories submenu. It’s a matter of personal preference whether you use
My Computer or Windows Explorer to view files, folders, and other resources.
The My Computer icon on the Desktop opens a window that shows all
your drives. Just double-click the icon on your desktop.
1. Open My Computer.
2. Click the file or folder whose properties you want to change.
3. On the File menu, click Properties.
4. View the file or folder properties.
The default My Computer view has two panes. The selected area of your
computer shows in shown in the Address bar.
An Explorer view shows two panes. The left pane contains the folder
tree, which shows visually how the drives and folders are related to each other.
The right pane shows the contents of the drive or folder that is selected on the
left.
You can switch between My Computer and Explorer views in the same
windows using the Folders button. It's about time! Click the button to show the
folder tree and click it again to return to Common Tasks.
You have plenty of choices for how to display the files and folders in the
right pane of a My Computer window. You may do this by changing the view
using the Views button on the toolbar or right click on the right pane and
choose from the context menu.
List come in alphabetical order down the column. You will see many more
items with this view. It is more natural to alphabetize down the column.
Details come in alphabetical down the column. The default details are as
follows:
Name
Size
File type
Date modified
Here's How:
1. From the Start menu, click on My Computer.
3. A dialog box will appear on the left. Select what type of file you want to
search for. Notice that the mouse pointer looks like hand.
5. The results are display at the right pane/side. You can now click the topic
to open.
Floppy drives are out but for moving small amounts of data to and from a
legacy system, a floppy is indispensable.
You will not be able to format or otherwise write to the disk if the hole is
open. If the plastic square is missing and the hole is open you may see another
square hole at the upper right back of the disk. If you do so, then you have a
Double-Sided High Density disk (DSHD). A DSHD floppy holds 1.44 MB of
information. It also has an "HD" stamped into the front by the aluminum
shutter.
Insert the floppy disk into the floppy drive with the label side up.
1. First Method - Format using Windows Explorer: right-click the Start
menu (click the right mouse button while hovering the cursor over the
Start button at the lower left of your screen). A menu will pop up. Select
"Explore." The Windows Explorer will open up.
Click on the plus sign (+) to the left of "My Computer." The folder tree
should expand to show you all the disk drives in your computer. Click on
"3 ½ Floppy (A:)." If the disk is not formatted, you will get an error
message saying the drive cannot read the disk. If it is formatted, you will
see the contents of the floppy in the right pane of the window like you
would any other disk drive.
2. If you right-click the "3 ½ Floppy (A:)" icon, you will get a menu, and
about halfway down will be an option to "Format." Click to select and a
format dialog box will come up. It will tell you the capacity of the disk, the
format (FAT, File Allocation Table, a Windows/DOS format), the Allocation
unit size (which you can't change), a Volume label (which is handy for
identifying the contents) and a check box for a Quick Format. You can
only use Quick Format if the disk has been formatted before. Choose the
appropriate format method and click OK. Windows will format the disk
and tell you when it is done. You then have an option to format another.
In my experience, you will have more problems using Windows Explorer
than the DOS box method below.
CHECKING OF DISK
The System heading tells you which version of Windows you have installed.
The Computer heading tells you the type of Processor that you have installed
and the amount or RAM memory you have.
Right click on the icon for your C: drive and from the menu select
Properties.
The second column in the Free Space area tells you how much unused
Hard Drive space you have on your C: drive.
Using Windows XP
The System heading tells you which version of Windows you have installed.
The Computer heading tells you the type of Processor that you have installed
and the amount or RAM memory you have.
New blank floppy disks are usually preformatted. A used disk may also
be reformatted when it seems not working well anymore.
Be reminded, however that the formatting process erases any data stored
on a disk.
Directions: Locate a folder named PCO and look for the amount of free space
Procedures:
1. From the Start menu, click on My Computer.
2. From the toolbar at the top, click on Search.