Data Processing SS1 3RD TERM
Data Processing SS1 3RD TERM
SCHEME OF WORK
WEEK TOPIC
1. REVISION.
2. WORD PROCESSING I.
3. WORD PROCESSINGII.
4. WORD PROCESSING III.
5. SPREADSHEET I.
6. SPREADSHEET II.
7. SPREADSHEET III.
8. DATABASE MANAGEMENT I.
9. DATABASE MANAGEMENT II.
10. DATABASE MANAGEMENT III.
11. REVISION.
12. EXAMINATION.
REFERENCES
Data Processing for Senior Secondary Schools by Hiit Plc.
Modern Computer Studies by Victoria.
Computing Essentials by Westpatterns Technologies Limited.
WEEK ONE
TOPIC: WORD PROCESSINGI
Word processing is the phrase used to describe using a computer to create, edit and print
documents. It is also the creation, input, editing and production of a document with a
computerized device. A word processing package enables you to type in and manipulate text.
It helps you to enter, store, format, copy and print text. It is software that turns the computer
into a sophisticated typewriter. The word processing software allows you to determine how
you want the finished page to look i.e. page size, line, width, margin etc. Once you are
satisfied that everything looks all right, you can print out any number of copies on paper.
BASIC FEATURES
The basic functions are
Text editing
Word wrap
Creating documents.
Text can be typed, inserted, deleted.
Text can also be centered between left and right margins.
Headers and footers
Page numbering.
Functions include layout setting, copy, move, search and replace text can be copied or moved
within the document and any occurrence of text can be replaced with another block of text.
MICROSOFT WORD
EVALUATION
1. What is word processing?
2. What is the difference between a text editor and a notepad?
GENERAL EVALUATION
1. What do you understand by text editing?
2. Explain header and footer.
3. State uses of word processing.
4. Mention three basic functions of word processing.
READING ASSIGNMENT
Computing Essentials by Westpatterns Technologies Limited, P. 24
WEEKEND ASSIGNMENT
1. A phrase that is used to describe using a computer to create, edit and print documents
is known as __ A. word processor B. word processing C. ms-word D. corelprocessing
2. ___ enables you to manipulate texts. A. Processing B. word processor C. Ms-Corel
D. Corel
3. Word processing packages come with these features except……A. borders B. margins
C. templates D. images
THEORY
1. What is the difference between a text editor and a notepad?
2. List THREE basic functions of a word processing.
WEEK TWO
TOPIC:WORD PROCESSING II
Examples of Word Processor:
A word processor is a computer software application that performs the task of creation and
printing of electronic documents. There are several types of word processors; they include
Word Perfect, Word Star, MS-Word, Loco Script, Ami-Pro, Word Craft, and WordPad etc.
1. Microsoft Word: it is part of the Microsoft office suite. Word consistently wins the
title of the most widely word processing program worldwide. Besides basic word
processing functions. Word also has desktop publishing capabilities. All the Microsoft
office programs have the capacity to work together. An excel worksheet can exist
within a word document. Word also has the power to easily merge with Excel lists or
from an access database files.
2. Corel Word Perfect: word perfect suite contains several software programs essential
for business and home users. The suite comes with WordPerfect word, QuattroPro
spreadsheet program, Corel presentations and WordPerfect mail.
3. OpenOffice: The OpenOffice suite includes a word processor, spreadsheet,
presentation program, database and graphics editor. As with Microsoft office, the
OpenOffice programs also work with one another.
EVALUATION
1. Define word processor.
2. List the types of word processors.
The simplest programs that do word processing are known as text editors. These programs
are designed to be small, simple and cheap. Almost all operating system made comes with at
least one text editor built in. most editors are saved files in a special format called ASCII
(American Standard Code for Information Interchange). Text editors are wonderful programs.
The most common text editor is the notepad which comes with windows. Others are:
Edit which comes with Disk Operating System (DOS).
SimpleText which comes with Macintosh.
The major difference between a text editor and word processor is that word processors have
special features that are used to beautify texts. They have varieties of colors and other icons
while the text editors can only accept text with little features such as changing of font’scolors,
sizes, etc. The common type of text editor is the notepad that comes with window systems.
GENERAL EVALUATION
1. Why is Microsoft Word preferred over other word processor?
2. Differentiate between a text editor and a word processor.
3. List two types of text editor.
4. What is Microsoft word?
READING ASSIGNMENT
Computing Essentials by Westpatterns Technologies Limited. P. 25
WEEKEND ASSIGNMENT
1. Computer software that performs the task of creation and printing of electronic
documents is called…….A. word package. B. word Processor C. excel package
D. corelpage
2. Which of these word processors has the ability to merge Excel lists? A.corel word
B. word perfect C. microsoft word D. pagemaker
3. The “Ms” in Ms-Word stands for…………A. miss B. miscellaneous C. macros
D. microsoft.
4. Word processor includes all except………….A. word perfect B. word corel C. word
Star D. Loco Script
5. Microsoft Word is preferred to other word processing packages because A. it is cheap
B. it is more friendly C. it accepts data faster D. none
THEORY
1. State the benefits of Microsoft word over other word processors.
2. Name other programs that come with Corel Suite.
WEEK THREE
TOPIC:WORD PROCESSING III
CREATING A WORD DOCUMENT
Click on the start icon to display the start icon to display the start menu and then click on the
Microsoft word icon. The program gives you an empty one to type.
SAVING FORMATS
Documents can be saved in different file formats depending on what purpose you intend to
use it for. Click on the down arrow to the right save in section of the dialog box, which will
display a drop down menu, choose the file format you want for your document. File formats
include HTML, PDF, RTF etc.
GENERAL EVALUATION
1. Highlight steps in loading word document.
2. Explain how to create ms word document.
3. Highlight how to save a new document in ms word.
4. List two types of document format.
READING ASSIGNMENT
Essential Computing by Western Patterns. P. 21
WEEKEND ASSIGNMENT
1. File option is always in the……… hand corner of the screen. A. left hand B. right
handC. middle hand D. none
2. A ‘save’ dialogue box will come up when you click ___ A. edit B. save C. Open D. A
and B
3. All except one are examples of text editor. A. Edit B. SimpleText C. Both A and B D.
None
4. Word processor includes all except ___ A. word perfectB. word corel C. word star
D. loco script
5. The last step when saving a document is ---- A. click open B. click on save C. rename
your folderD. C and B
THEORY
1. Highlight how to create a word document.
2. How do you save your document in a different format?
WEEK FOUR
TOPIC:SPREADSHEET I
DEFINITION OF SPREADSHEET: A spreadsheet is a collection of cells organized into
rows and columns where data is stored and manipulated. The spreadsheet is known as
worksheet. A spreadsheet begins with row number one and column A. A cell is a space in a
worksheet formed by the intersection of a row and a column. Each cell can contain a number,
text or formula. A cell can also reference another cell in the same worksheet, the same
workbook or a different workbook. Each cell has an address called Cell Referencee.g. A1,
B3, C7 etc. combination of more than one sheet is referred to as workbook. The worksheets
can accept thousands of rows of data and columns in form of fields.Active Cell is recognized
by heavy border surrounding. It is the cell that is currently worked upon.
A SPREADSHEET
CONTENT OF SPREADSHEET
When you are setting out a spreadsheet, you have to enter values, labels and formulas.
VALUES: Values are those numbers you already know before starting the
spreadsheet operation. These values are inserted into cells of the spreadsheet.
LABELS: Labels are words you enter to explain the values. You would not just enter
a list of numbers without explanation. Putting labels next to each of the numbers
makes it easier for to check it through.
FORMULA: Formulas are the mathematical equations you insert into the cells.
Formulas are commands that instruct the computer on what to do.
EVALUATION
1. Define a worksheet.
2. What do you understand by cell reference?
USES OF SPREADSHEET
There are various uses of spreadsheet. It uses varies according to the intended purpose. Some
of its uses are as follows:
1. Spreadsheets are used for administrative functions.
2. Spreadsheets are used for creating reports.
3. They are used for preparation of daily sales.
4. They are used in computing school results.
5. They are used for project budgeting control.
6. They are used for drawing balance sheets.
7. Excel can store and calculate the data as directed using existing data.
8. Spreadsheet can be used for analysis and decision making.
9. It makes calculations much easier than working things out yourself.
GENERAL EVALUATION
1. State the uses of spreadsheet.
2. Excel can be used to create analysis, Explain.
3. What is an active cell?
4. What are the contents in spreadsheet?
THEORY
1. Define an active cell.
2. List and explain the THREE major contents in a spreadsheet.
WEEK FIVE
TOPIC:SPREADSHEET II
EXAMPLES OF SPREADSHEET
There are various types of spreadsheet software which include:
Microsoft excel
Lotus 1-2-3,
Starview,
Supercal etc.
MICROSOFT-EXCEL
Out of the many examples of spreadsheet packages, Microsoft excel is the most commonly
used because of its friendly features. Microsoft excel is part of Microsoft suite. The suite
comes in various version such as 2000, 2005, 2007,2010, 2015 etc.
Ms- Excel is primarily used for analysis and calculation due to its flexibility. It has a lot of
calculating features and mathematical formulas. Various kinds of mathematical calculations
can be done using MS excel. Microsoft Excel is a spreadsheet package used mainly for
mathematical calculations and numerical analysis. Examples of calculations that can be
performed using MS Excel include; addition, subtraction, multiplication, division, average,
etc.
Formulas are often used to carry out calculations in Ms excel. The desired formula for any
calculation must be preceded with an equal sign (=).
STARTING MS EXCEL
Starting Worksheet (Using Microsoft Excel)
Click Start button;
Click All Programs;
Click Microsoft Office;
Click Microsoft Office Excel.
EVALUATION
1. Highlight the steps for starting Ms-Excel.
2. What are the types of calculations that can be performed in Ms-Excel?
Formulas in MS Excel
Examples:
Addition =C3+D3
Subtraction =C3-D3
Division =C3/D3
Multiplication =C3*D3
Average =AVERAGE(C4...C9)
GENERAL EVALUATION
1. In the right order, list the order of calculation operations in Excel.
READING ASSIGNMENT
Modern Computer studies by Victoria. Page 52.
WEEKEND ASSIGNMENT
1. The acronym that is used to denote MS Excel’s order of operation is ___ A. PEDDAS
B. PEMDAS C. PEMMAS D. PEDDMA
2. ___ is the formula for finding average in Ms-excel. A. C2/D2. B. =AVERAGE
(C4..C9) C. =C4:C9 D. AV (C4..C9)
3. Which of the Calculations are performed first in excel? A. Multiplication B. Addition
C. In parenthesis D. Division
4. All these except one are example of spreadsheet packages. A. Lotus 1-2-3.
B. Supercal C. Corel sheet D. Ms Excel
5. “*” represents ___ A. addition B. exponential C. multiplication D. none
THEORY
1. State the steps to load Excel
2. What does the acronym, PEMDAS stand for?
WEEK SIX
TOPIC:SPREASHEET III
LOADING EXCEL APPLICATION
Click on all programs, check the programs and click on the Microsoft suites then click on the
excel application.
Type in your entry from the keyboard and notice the appearance of the entries in the formula
bar with the cell address.
Press ‘Enter’ key.
EVALUATION
1. What are the steps involved in creating a Spreadsheet?
2. Explain how to enter data into Excel.
To retype:
Move the cell pointer to the cell to be corrected or re-type the entry and press ‘Enter’
To correct only the mistake:
Move the cell pointer to the cell and double click on the cell.
Make the correction by inserting, deleting or retyping.
Press ‘Enter’.
SAVING A WORKSHEET
Saving for the first time:
Click on ‘Home’ button,
Click ‘Save As’ button and wait for a dialog box to open.
Type in your desire filename (i.e. the name of the document).
Click ‘Save’ button or press enter on the keyboard.
Saving while working (after the first saving).
Click on ‘save’ icon on the Quick Access tool bar or click on ‘office button’ to open the
menu.and click ‘save’ from the options.
GENERAL EVALUATION
1. Define a cell.
2. State steps involved in saving a worksheet for the first time.
3. Highlight the steps in retrieving a saved document.
READING ASSIGNMENT
A Handbook on Computer Studies for Schools and Colleges by NiyiAdekolegan
WEEKEND ASSIGNMENT
1. ___ is a collection of cells organized into rows and columns where data is stored and
manipulated. A. Worksheet B. Graph C. Workbook D. Active cell
2. ___ is a space in a worksheet formed by the intersection of a row and a column.
A. Workbook B. Sheet C. Cell D. Cell Reference.
3. There are ……… rows per worksheet in Excel. A. 1,048,576 B. 1,048,765
C. 1,408,576 D. 1,022,333
4. There are ___ columns per worksheet in Excel. A. 16,387 B. 16,384 C. 16,684
D. 15,341
5. The address of a cell is known as ___ A. Cell space B. Cell reference C. Cell Menu
D. Active cell
THEORY
1. Highlight the steps in saving a worksheet
2. In Excel, what do you understand by the term “retrieving”?
WEEKSEVEN
TOPIC:DATABASE MANAGEMENT I
Database is an application that is used to store information in a structured way. It is a
collection of records or data in an organized form.
FUNCTIONS OF DBMS
A DBMS makes it possible for users to create, edit and update data in database files. The
functions also include
Concurrent access to the same database at the same time.
It creates security rules to determine access right of users.
It improves the integrity of the data in the database.
EVALUATION
1. What do you understand by database management?
2. Who is a database administrator?
DATABASE TERMINOLOGIES:
Rows: are the records.
Column: is vertical and labeled alphabetically.
Field: is a group of related characters in a file
Character: is a single symbol in a file.
Record: is made of a number of fields that are related together and treated as an entity.
GENERAL EVALUATION
1. List other types of database applications apart fromMs-Acess.
2. List three database terminologies and explain them.
3. What is a record in database?
4. Mention two database packages and briefly on them.
READING ASSIGNMENT
Data Processing for Senior Secondary Education by HiiT Plc.
WEEKEND ASSIGNMENT
1. The person that controls the entire database system is called ___ A. database manager.
B. database analyst C. computer Analyst D. database administrator.
2. A collection of computer software that enables users to define, create and maintain a
database is refers to as ___ A. database program B. database management
C. computer software D. database pro
3. One of these DBMS began with MS- Dos. A. MS-Access B. MySQL C. Corel
D. Filemaker
4. The general purpose database management system (DBMS) is designed to allow all
except one. A. definition B. creation, C. querying D. multiplying
5. Concurrent in database management means….A. to access by many people at once
B. One person at a time C. both A and B D. none
THEORY
1. List and explain three examples of DBMS.
2. List three functions of DBMS.
3. Compare Row and Record.
WEEK EIGHT
TOPIC:DATABASE MANAGEMENT II
CONTENT
Database packages are used to design a database in a computer. Example of a common
database package is Microsoft Access. MS Access is a Relational Database Management
System used to create and modify databases.
Creating Database
From the displayed window, click on blank database.
By the right hand side of the windows, where the arrow is pointing in the picture-
screen above, click inside the file name text box and type the desired database name.
Click on Create command button. A database with the filename given will be created
Files are created as tables in the database
Creating a file
Click on Create menu and select Table
At all Tables tab, right click on any of the table.
Select design View
In the Save As dialog box, type a desired table name (e.g. Student Table) in the Table Name
text box and click ok.
Tables in database on a computer are composed of rows and columns. A table in MS Access
is organized into rows and columns like the picture screen shown below.
A row contains records or diverse fields. The rows specify the number of records in the table.
For example, in the picture-screen above, there are six records in the student table.
A column usually represents a field in a database table. It contains specify the type of
information. For example, in the picture screen above, there are three fields (data fields),
REG. No., Surname, and first name.
EVALUATION
1. List the steps on how to lad MS-Access.
2. How do you create database using Ms- Accsess
Access table above, Surname are alphabetic, the fields will not accept numeric (numbers)
inputs 10 or 500 as surname. To set data type for field in MS Access, follow the steps below;
After creating the table in design view under the field name tab, then type the field
name and under the data type tab next to the field name, click the drop down menu
and select AutoNumber as shown below.
For example, using the above picture screen, the field name ID Number will be assigned
Number data type since the ID Numbers will be numeric. In the same way, TEXT data type
will be assigned to Surname and First name.
Unique Identifier
A table contains a unique identifier i.e. a KEY. In MS Access, a default primary key is
usually specified for the first field. To set another field of your choice as primary key, right
click on the first cell and select Primary Key.
Note: The symbol of a key should appear beside the field, after setting that field as a unique
identifier. If it does not appear repeat previous steps.
Creating Database
Generally, creating database using any DBMS entails the following basic steps:
Define the Database Structure
The database structure specifies the type of database organization that should be used. If the
relational form is selected, the database structure will include RDBMS, structure of table,
number of rows, number of columns, the key, and relationship of the database etc.
GENERAL EVALUATION
1. Define the Database Structure.
2. What is unique identifier?
3. What is Hyperlink?
READING ASSIGNMENT
Data Processing for Senior Secondary Education by HiiT Plc. Chapter Two, pages 58 - 63
WEEKEND ASSIGNMENT
1. Another name for field type is known as ___ A. file type B. name typeC.record type
D. data type
2. Another name for unique identifier is known as ___ A. key B. dataC. field D. record
3. ___ is an attribute or field that can be used to identify a record in a database table or
file. A. data B. field C. key D. table
4. ___ is used to design a database in a computer. A. Database package B. Graphics
package C. Spreadsheet package D. Word Processing package
5. The data accepted by these fields are either Yes/No or True/False is ___ A. primary
key B. Boolean fields C. Data D. None
THEORY
1. Define database Model.
2. List and explain types of database Model.
3. All fields are set to accept a particular type of input, list and explain the data types.
WEEK NINE
TOPIC:DATABASE MANAGEMENT III
INPUT DATA
After the field names and their data types have been specified, then records are stored in the
database by specifying the appropriate input. In MS Access, to input a data:
Double click on the Student Table at the left hand pane of MS Access windows
Enter the data beneath the field names and click on the next cell to populate data.
To keep database updated, data inputted into the database must be saved regularly. Keyboard
command CTRL + S is used. Alternatively, you click on the Office button and save.
BASIC OPERATION
The basic operations to be considered are:
Searching
Sorting
Modifying
Generate report
Searching
On the Tools Menu, click Options
Click the Edit/Find tab
Under Default find/replace behave, do one of the following:
Select Fast Search to search the current field and match the whole field.
Select General search to search all fields and match any part of the field.
Select Start of Field Search to search the current field and match the beginning
characters of field.
DBMS have certain command for saving a database. For example in MS
Access, select the save option on the MS Access window to save.
EVALUATION
1. Define the basic operations in Database.
2. How to you enter data in Ms-Access?
Sorting
To sort records in form view or in datasheet view, follow these steps:
1. Start MS Access, and then open the database that you are working with.
2. Open the table or the form whose data you want to view.
3. Click the field that you want to use for sorting records. To sort records in sub-form,
click the field that you want to sort. To sort records in a sub-datasheet, display the
sub-datasheet by clicking expand indicator, and then click the field that you want to
sort.
4. On the records menu, point to sort, and then click Sort Ascending or Sort Descending.
NOTE: In a form, you can only sort on only one field at a time.
Sorting with sub-datasheet
In datasheet view, when you sort the sub-datasheet for one record, MS Access sorts all the
sub-datasheets at that level. In a datasheet or sub-datasheet, you can select two or more
adjacent columns at the same time, and then sort them. Access sorts records starting with the
leftmost selected column. When you save the form or datasheet, Access saves the sort order.
Sorting Records on a Report
1. Start MS Access, and then open the database that you are working with.
2. Open the report in Design View.
3. ON the View menu, click sorting and Grouping to display the sorting and Grouping
dialog box.
4. In the first row of the Field/Expression column, select a field name or type an
expression. NOTE: When you fill in the Field/Expression column, MS Access sets the
sort order to Ascending.
5. You can sort up to10 fields or expression in a report. To sort your report on more than
one field, add another field or expression to the Field/Expression column. The field or
expression in the first row is the first sorting level. The second row is the second
sorting level, and so on.
Modifying Data
How to Add or edit Data in a Datasheet (Table or Query) or in a Form
1. Open a table or a query in datasheet View or a form in Form View.
2. Do one of the following:
In MS Office Access 2003 or in earlier versions of Access, to add a new
record, point to Go to on the Edit menu, and then click New Record. Type the
data, and then press TAB to go to the next field. At the end of the record, press
TAB to go to the next record.
In MS Office Access 2007, to add a new record, click the Home tab, and then
click New in the Records group.
To edit data within a field, click in the field that you want to edit, and then
type the data.
To replace the entire value, move the mouse pointer to the leftmost part of the
field until the pointer changes into the plus pointer, and then click. Type the
data.
NOTE: To correct a typing mistake, press BACKSPACE. To cancel your changes both in
current field and in the entire record, press ESC.
GENERAL EVALUATION
1. State the operations that can be performed in a database.
2. List five (5) data type.
3. List the steps in modifying data.
READING ASSIGNMENT
Data Processing for Senior Secondary Education by HiiT Plc. Chapter Two, pages 58 - 63
WEEKEND ASSIGNMENT
1. All these are basic operations except ___ A. modifying B. creating C. sorting
D. Searching
2. One of these explains sorting. A. arrangement of record alphabetically. B. data
arrangement in ascending or descending order. C. data Movement D. Record
Movement from one place to another.
3. In MS Office Access 2007, to add a new record you do ___ A. click the Home tab
B. open programs C. A and B D. none
4. The data accepted by these fields are either Yes/No or True/False is ___ A. primary
key B. Boolean fields C. Data D. None
5. Another name for unique identifier is known as ___ A. Key B. Data C. Field
D. Record.
THEORY
1. Highlight how to sort data in Ms-Access.
2. List the four basic operations in Database.