Event Brief

EVENT BRIEF
EVENT TITLE: 7TH BIRTHDAY

THEME: FLOWER PARTY
CLIENT: RENZ JEROME E. ROSETE

DATE OF THE EVENT: MAY 15, 2019
TIME OF THE EVENT: 10:00AM TO 3:00PM
VENUE: LUZVIMINDA’S CATERING AND EVENT CENTER
PROSPECTIVE NUMBERS OF ATTENDIES: 300 PAX
PROJECTED TOTAL BUDGET:

PACKAGE 1-
PACKAGE 2-
PACKAGE 3-
LIST OF SUPPLIERS/CONTRACTORS NAME OF

COMPANY/ENTERPRISES
VENJALUZ MIRANDA LUZVI CATERING AND EVENT

CENTER
ADRIAN P. LAMARANG RESTAURANT
ROSSINI ANN ROSSINI ANN’S CAKES AND
PASTRIES
MARVIN DV. DV. VIDEO AND
PHOTOGRAPHY
DINA LAVA DINA’S CATERING SERVICES
CUCINA DI PAULINA JET FORCE SECURITY
DEO MONTANEZ DIGITAL LIGHT AND SOUNDS
JERRY CLOWER STEVEN’S FLOWER SHOP
DAVID MORALES ZOOM CARS AND VANS RENTAL
WORKING COMMITTEES/MANPOWER REQUIREMENTS
STAFFING COMMITTEE
PROGRAM/ENTERTAINMENT COMMITTEE
INVITATION COMMITTEE
GUEST/VIP COMMITTEE
SECURITY COMMITTEE
MENU COMMITTEE
BUDGETING COMMITTEE
EVENT PLANER COMMITTEE
DECORATION COMMITTEE
EMERGENCY COMMITTEE
SECURITY COMMITTEE
BOOKING/TICKETING COMMITTEE
EVENT TIMELINE:
PLANNING AND PREPARATION : JANUARY 20 – MARCH

1, 2019
SELECTION OF SUPPLIERS : MARCH 5-10, 2019
CONTRACT SIGNING : MARCH 15-20, 2019
PRE MEETING WITH SUPPLIERS : MARCH 25-30, 2019
MEETING AND WORKING COMMITEES : APRIL 1-4, 2019
INGRESS : APRIL 10, 2019
EGRESS : APRIL 20, 2019
POST MEETING : APRIL 25, 2019
SECIAL MEETING : MAY 5, 2019
DRY RUN : MAY 12-13, 2019
BUDGET PROPOSAL
SUPPLIERS/CONTRACTORS/SERVICES AMOUNT
PACKAGE 1
1. LUZVIMINDA’S EVENT CENTER

150,000.00
2. TWO (2) LAYER FLOWER CAKE
30,000.00
3. FLOWER DECORATION 50,000.00
4. 300 INVITATION CARD 5,000.00
5. DESIGN AND DECORATIONS 30,000.00
6. RENTAL OF 15 VAN FOR 200 PERSON 200,000.00
7. CATERING SERVICES 170,000.00
3 WHOLE LECHON (BIG SIZE)
GARLIC CHICKEN TENDER
FISH FILLE WITH SWEET CORN
BEEF WITH MUSHROOM AND BROCCOLI
GARLIC BUTTERED SHRIMP
CREAMY VEGETABLE WITH HAM AND CHEESE
ICED TEA/ORANGE JUICE/BLUE LEMONADE
FRUIT SALAD/COFFEE JELLY OR BUKO PANDAN
HOTDOGS
8. VIDEO AND PHOTO SERVICE 30,000.00
9. SOUNDS AND LIGHTS SYSTEM 40,000.00
10. PLAY AND GAMES 25,000.00
TOTAL: 725,000.00
SUBTOTAL : 725,000.00 PHP
CONTINGENCY FUND : 108,750.00
CONTINGENCY FUND WITH SUB: 833,750.00 (15%)
TOTAL : 1,000,000
PROFESIONAL FEE : 166,250.00 (19.94%)
SOURCE OF FUNDS : PERSONAL ACCOUNTS
PACKAGE 2

150,000.00
30,000.00
WHOLE LETCHON (BIG SIZE)
PORK EMBUTIDO
FISH FILLE WITH SWEET CORN SAUCE
BEEF CALDARETA
CHICKEN CORDON BLEU
GISING GISING SPECIAL
LUMPIANG GULAY
PANCIT BIHON/PANCIT GUISADO
STEAMED RICE
HOTDOGS
TOTAL: 765,000.00
TOTAL : 1,000,000
PROFESIONAL FEE : 158,500.00 (18.83%)
PACKAGE 3

150,000.00
30,000.00
WHOLE LETCHON (BIG SIZE)
PORK EMBUTIDO
FISH FILLE WITH SWEET CORN SAUCE
BEEF CALDARETA
CHICKEN CORDON BLEU
GISING GISING SPECIAL
LUMPIANG GULAY
PANCIT BIHON/PANCIT GUISADO
STEAMED RICE
HOTDOGS

TOTAL: 765,000.00
TOTAL : 1,000,000
PROFESIONAL FEE : 158,500.00 (18.83%)
WORKING COMMITEES
Personnel staff Assigned Areas Duties/Responsibilities
Set-up committee Entire event Responsible setting-up entire

event.
Staffing committee Staff Provide bodies where needed

during the event.
Determine how the event is

Program committee Program going on.
Overseas all aspects of the

Invitation committee Invitations invitations
Assist guest
Guest/ VIP committee Guest/VIP
Keep people safe
Security committee Security
Responsible for the event
Menu committee Foods foods and beverages.
Working for the budget for

Budgeting committee Budget
the event
Event planner Entire event Organize the even
Decorations committee Catering set-up and stage set- Determine necessary

up decorations based on theme
Be able to cover different

Emergency committee Case of no shows areas of the event
Promotion of the event
Media committee Promotion
TEAM LEADERS
Personnel staff Assigned Areas Duties/Responsibilities
JEROME LABASAN Entire event Responsible setting-up entire

event.
RENZ JEROME ROSETE Staff Provide bodies where needed
during the event.
Determine how the event is

JC IBALE Program going on.
Overseas all aspects of the

MARK LLOYD CRUZ Invitations invitations
Assist guest
GENALYN BESTANTE Guest/VIP
Keep people safe
LIMMUEL MAACABANTE Security
Responsible for the event
Foods foods and beverages.
JENNALYN CAUZON
Working for the budget for
RHEY TACACA Budget the event
Organize the even

BERNARD JOHN ABALOS Entire event
Determine necessary
CLARISSA DE GUZMAN Catering set-up and stage set-
decorations based on theme
up
Be able to cover different
DANICA CARANTO Case of no shows areas of the event
Promotion of the event
PAUL ADRIAN BATAS Promotion
MEMORANDUM OF AGREEMENT
This agreement, made this 15th day of January, 2019 by and between my Happy Hub’s
Company hereafter referred to us: The Birthday Planner and the client, Mr. Renz Jerome E.
Rosete.
WITNESSETH: In consideration of the mutual covenants and agreement herein
contained, The Birthday Party
Planner and The Debutant hereby agree to the following terms and conditions.
THE BIRTHDAY PLANNER’S RESPONSIBILITIES:
1. The Birthday Planner shall provide services for the celebrant on the 15thh day of May,
2019 at the approximate time of: 9:00pm located at the Cabanatuan City. The Birthday
Planner shall provide rehearsal services for the celebrant on the 13th day of April, 2019, at
the approximate time of: 8:30 am located in Luzviminda’s Event Center at Cabanatuan
City along Maharlika Highway.
2. The Birthday Planner will provide the following services under the terms of this
Agreement:
■ E-mail confirmation reserving the date, time, location of the 7th birthday and
rehearsal services if applicable.
■ Review of all vendors contracts and confirmation of vendor services 1-2 weeks prior
to 17th birthday.
■ Assistance in the development of 7th birthday itinerary.
■ Directing services on the 7th birthday for a maximum of four to six hours.
■ Provision of complete debut emergency kit.
■ Personal management of the 7th birthday I, vendors, and the birthday party.
THE CLIENT’S RESPONSIBILITIES:

1. The Client understand that she is responsible for paying for vendor products and services
in full.
2. The Client shall not change the date, time, location of the 7 th Birthday ceremony as listed
in paragraph 1 of this agreement without first contacting and advising the Birthday
Planner of said change so as to determine if The Planner is still available to provide
services.
3. If the Client change the date, time, or location of the scheduled debut ceremony, and The
Planner is unavailable to provide services, then The Planner is released from all contract
obligations, and shall in no way be held responsible or liable in any manner whatsoever
for non-performance. The celebrant also forfeits The Event Planner fee for non-
compliance with this agreement.
4. A retainer fee of 50% of entire ceremony cost MUST be paid in advance and is required,
along with a signed contract, to book a date and time for a birthday. Retainer fees are not
refundable should the debut be cancelled for any reason.
5. The Client accepts responsibility for purchasing items needed for the reception. If the
Celebrant requests any special provisions or services from the Event Planner, these
details shall be submitted in writing no late than three weeks prior to the birthday
celebration. The details and fee structure will then be noted in an addendum to this
contract.
CONTRACT WITH THE SUPPLIER

THIS AGREEMENT will serve as the contract for the services that will provide by the
supplier for the upcoming event. This contract is made as of the ___ day of , ____
between HAPPY HUB’S COMPANY located at CABANATUAN CITY, NUEVA ECIJA and
___________________ (Supplier Company), located at ____________________ will be there to
serve this event and will not take any cancellation of the contract “two weeks” before the event,
the supplier and the HAPPY HUB’S COMPANY (Event Management Service) will be binded
by this contract as both parties.
WHEREAS, the Company is organizing a “Ronella @7” Event to be held on or about the 15H
day of MAY, 2019, in LUZVIMINDA’S EVENT CENTER, CABANATUAN CITY, NUEVA
ECIJA .
TERMS AND CONDITION:
▪ In this contract, Happy Hub’s Company and their affiliates will not held
responsible for any liability, lost or stolen or damaged merchandise and
equipment.
▪ The supplier is bound to serve the event when the contract is already agreed.
▪ Both parties must be informed in any emergency situation/problems two weeks
before the event.
NOW THEREFORE: in consideration of the mutual covenants and agreements contained

hereon, the adequacy of which is hereby acknowledged, the __________________(Supplier
Company) and Happy Hub’s Company ( Event management services ) agree as follows.

Signature of Supplier: Signature of the Event Management Agency:
_______________________________ ________________________________
Signature Over Printed Name Signature Over Printed Name
EVENT PROPOSAL 7TH BIRTHDAY
January 15, 2019

Renz Jerome E. Rosete
Llanera, Nueva Ecija
Proposal to 7th Birthday of Ronella S. Rosete

May 15. 2019
Dear Mr. Renz Jerome E. Rosete
Good day! The Happy Hub’s Company is pleased to put our proposal to manage and
organize the 7th Birthday of your daughter Ronella to be held in Luzviminda’s Catering and event
center. As our costumer we invest consistent efforts to meet your expectations.
Hubby Hub’s Company appreciates your interest, we are offering special package with
professional services for event management, venue, hosting and will provide the necessary
supplies.
Sincerely,
GEL V. CAUZON
Events Chair Coordinator
Happy Hub’s Company
Cabanatuan, Nueva Ecija
Contact number: 0975-810-5838/0999-529-8201

Mail: Gelvelasquezcauzon2gmail.com
EVENT PROGRAM
8:30 – 10:00 pm Welcoming of guests

10:01 – 10:15 pm Grand entrance of the Celebrant
07:16 – 07:20 pm Opening Prayer
07:21 – 07:30 pm Introduction of the celebrant
07:31 – 08:20 pm 18 Roses
08:21 – 08:30 pm Video presentation
08:31 – 09:10 pm Dinner time & Photo session per table
09:11 – 09:30 pm 18 Wine Shots
09:31 – 09:45 pm 18 Treasures
09:46 – 09:55 pm Sweet dance with the father of the celebrant
09:56 – 10:10 pm 18 Secret questions from the guests
10:11 – 10:12 pm Birthday song
10:13 – 10:20 pm Wishes and messages from the family
10:21 – 10:30 pm Celebrant’s song number
10:31 – 10:35 pm Celebrant’s thank you speech
10:35 – 10:40 pm End of event.
10:41 - 12:00 am Dance! Dance! Dance!

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EVENT BRIEF

EVENT TITLE: 7TH BIRTHDAY

CLIENT: RENZ JEROME E. ROSETE

PROJECTED TOTAL BUDGET:

LIST OF SUPPLIERS/CONTRACTORS NAME OF

VENJALUZ MIRANDA LUZVI CATERING AND EVENT

WORKING COMMITTEES/MANPOWER REQUIREMENTS

PLANNING AND PREPARATION : JANUARY 20 – MARCH

1. LUZVIMINDA’S EVENT CENTER

1. LUZVIMINDA’S EVENT CENTER

8. LUZVIMINDA’S EVENT CENTER

8. VIDEO AND PHOTO SERVICE 30,000.00

Set-up committee Entire event Responsible setting-up entire

Staffing committee Staff Provide bodies where needed

Determine how the event is

Overseas all aspects of the

Working for the budget for

Event planner Entire event Organize the even

Decorations committee Catering set-up and stage set- Determine necessary

Be able to cover different

Promotion of the event

Media committee Promotion

Personnel staff Assigned Areas Duties/Responsibilities

JEROME LABASAN Entire event Responsible setting-up entire

Determine how the event is

Overseas all aspects of the

Organize the even

Promotion of the event

PAUL ADRIAN BATAS Promotion

THE CLIENT’S RESPONSIBILITIES:

CONTRACT WITH THE SUPPLIER

NOW THEREFORE: in consideration of the mutual covenants and agreements contained

EVENT PROPOSAL 7TH BIRTHDAY

January 15, 2019

Proposal to 7th Birthday of Ronella S. Rosete

Dear Mr. Renz Jerome E. Rosete

Contact number: 0975-810-5838/0999-529-8201

8:30 – 10:00 pm Welcoming of guests

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