Professional Documents
Culture Documents
Event Brief
Event Brief
STAFFING COMMITTEE
PROGRAM/ENTERTAINMENT COMMITTEE
INVITATION COMMITTEE
GUEST/VIP COMMITTEE
SECURITY COMMITTEE
MENU COMMITTEE
BUDGETING COMMITTEE
EVENT PLANER COMMITTEE
DECORATION COMMITTEE
EMERGENCY COMMITTEE
SECURITY COMMITTEE
BOOKING/TICKETING COMMITTEE
EVENT TIMELINE:
PACKAGE 1
TOTAL: 725,000.00
SUBTOTAL : 725,000.00 PHP
CONTINGENCY FUND : 108,750.00
CONTINGENCY FUND WITH SUB: 833,750.00 (15%)
TOTAL : 1,000,000
PROFESIONAL FEE : 166,250.00 (19.94%)
SOURCE OF FUNDS : PERSONAL ACCOUNTS
PACKAGE 2
TOTAL: 765,000.00
SUBTOTAL : 765,000.00 PHP
CONTINGENCY FUND : 76,500.00
CONTINGENCY FUND WITH SUB: 841,500.00 (15%)
TOTAL : 1,000,000
PROFESIONAL FEE : 158,500.00 (18.83%)
SOURCE OF FUNDS : PERSONAL ACCOUNTS
PACKAGE 3
TOTAL: 765,000.00
SUBTOTAL : 765,000.00 PHP
CONTINGENCY FUND : 76,500.00
CONTINGENCY FUND WITH SUB: 841,500.00 (15%)
TOTAL : 1,000,000
PROFESIONAL FEE : 158,500.00 (18.83%)
SOURCE OF FUNDS : PERSONAL ACCOUNTS
WORKING COMMITEES
Personnel staff Assigned Areas Duties/Responsibilities
Assist guest
Guest/ VIP committee Guest/VIP
Keep people safe
Security committee Security
Responsible for the event
Menu committee Foods foods and beverages.
TEAM LEADERS
Assist guest
GENALYN BESTANTE Guest/VIP
Keep people safe
LIMMUEL MAACABANTE Security
Responsible for the event
Foods foods and beverages.
JENNALYN CAUZON
Working for the budget for
RHEY TACACA Budget the event
MEMORANDUM OF AGREEMENT
This agreement, made this 15th day of January, 2019 by and between my Happy Hub’s
Company hereafter referred to us: The Birthday Planner and the client, Mr. Renz Jerome E.
Rosete.
WITNESSETH: In consideration of the mutual covenants and agreement herein
contained, The Birthday Party
Planner and The Debutant hereby agree to the following terms and conditions.
THE BIRTHDAY PLANNER’S RESPONSIBILITIES:
1. The Birthday Planner shall provide services for the celebrant on the 15thh day of May,
2019 at the approximate time of: 9:00pm located at the Cabanatuan City. The Birthday
Planner shall provide rehearsal services for the celebrant on the 13th day of April, 2019, at
the approximate time of: 8:30 am located in Luzviminda’s Event Center at Cabanatuan
City along Maharlika Highway.
2. The Birthday Planner will provide the following services under the terms of this
Agreement:
■ E-mail confirmation reserving the date, time, location of the 7th birthday and
rehearsal services if applicable.
■ Review of all vendors contracts and confirmation of vendor services 1-2 weeks prior
to 17th birthday.
■ Assistance in the development of 7th birthday itinerary.
■ Directing services on the 7th birthday for a maximum of four to six hours.
■ Provision of complete debut emergency kit.
■ Personal management of the 7th birthday I, vendors, and the birthday party.
2. The Client shall not change the date, time, location of the 7 th Birthday ceremony as listed
in paragraph 1 of this agreement without first contacting and advising the Birthday
Planner of said change so as to determine if The Planner is still available to provide
services.
3. If the Client change the date, time, or location of the scheduled debut ceremony, and The
Planner is unavailable to provide services, then The Planner is released from all contract
obligations, and shall in no way be held responsible or liable in any manner whatsoever
for non-performance. The celebrant also forfeits The Event Planner fee for non-
compliance with this agreement.
4. A retainer fee of 50% of entire ceremony cost MUST be paid in advance and is required,
along with a signed contract, to book a date and time for a birthday. Retainer fees are not
refundable should the debut be cancelled for any reason.
5. The Client accepts responsibility for purchasing items needed for the reception. If the
Celebrant requests any special provisions or services from the Event Planner, these
details shall be submitted in writing no late than three weeks prior to the birthday
celebration. The details and fee structure will then be noted in an addendum to this
contract.
▪ The supplier is bound to serve the event when the contract is already agreed.
▪ Both parties must be informed in any emergency situation/problems two weeks
before the event.
_______________________________ ________________________________
Signature Over Printed Name Signature Over Printed Name
Good day! The Happy Hub’s Company is pleased to put our proposal to manage and
organize the 7th Birthday of your daughter Ronella to be held in Luzviminda’s Catering and event
center. As our costumer we invest consistent efforts to meet your expectations.
Hubby Hub’s Company appreciates your interest, we are offering special package with
professional services for event management, venue, hosting and will provide the necessary
supplies.
Sincerely,
GEL V. CAUZON
Events Chair Coordinator
Happy Hub’s Company
Cabanatuan, Nueva Ecija
EVENT PROGRAM