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  • Kanban

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    Siddhesh
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    The document describes the kanban workflow for hiring new employees at Planet Group. Key roles include the general manager, hiring manager, HR department, and applicants. The hiring manager submits a requisition to HR which includes job details. If it's a new position, the general manager approves or denies it. If approved, HR posts the position and handles the hiring process, including applicant screening. The workflow is managed through a kanban board to track tasks from start to completion.

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    The document describes the kanban workflow for hiring new employees at Planet Group. Key roles include the general manager, hiring manager, HR department, and applicants. The hiring manager submits a requisition to HR which includes job details. If it's a new position, the general manager approves or denies it. If approved, HR posts the position and handles the hiring process, including applicant screening. The workflow is managed through a kanban board to track tasks from start to completion.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    2K views5 pages

    Kanban

    Uploaded by

    Siddhesh
    The document describes the kanban workflow for hiring new employees at Planet Group. Key roles include the general manager, hiring manager, HR department, and applicants. The hiring manager submits a requisition to HR which includes job details. If it's a new position, the general manager approves or denies it. If approved, HR posts the position and handles the hiring process, including applicant screening. The workflow is managed through a kanban board to track tasks from start to completion.

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    © All Rights Reserved
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    of 5

    Kanban For Planet Group

    1. Actors
    a. General Manager
    b. Hiring Manager
    c. HR Department
    d. Applicants

    2. Activities
    General Manager: General Manager is the one who manages the resources in the firm by hiring new
    employees or removing additional employees. General Manager send a request to the HR Manager
    regarding the requirements.
    Hiring Manager: Hiring Manager is the one who make certain steps before hiring new employees by
    creating job descriptions, administering skills alignment etc.
    HR Department: HR is the one who hires new employees after the order from Hiring Manager based
    on certain tests to the applicants and interviews. The role of HR is to hire new employees or retain the
    people the organization needs to execute its strategy and achieve its goals.
    Applicants: Applicants area the one who are completing their education and waiting for the jobs. They
    apply for the jobs and appear for the test that a particular firm carry.

    3. Workflow of Activities
    A Hiring Manager submits a hiring requisition to the HR Department
    The request contains the following information:
    Customer details
    Requisition number
    Date of request
    Requester
    Date position available
    Job title
    Job description
    Job level
    Number of direct reports
    Division
    Department
    Salary to offer
    Bonus amount
    Hiring manager comments
    New position

    If the answer to “New position” is Yes, the request is forwarded to a General Manager.

    After the General Manager receives the request, the General Manager indicates approval or
    disapproval.

    1. If the request is not approved, the General Manager specifies a reason, and the request is
    closed. If the request is approved, a salary compliance check is conducted.
    2. The Hiring Manager is notified of the General Manager’s decision immediately after the
    General Manager approval step.
    3. After the requisition is submitted, an automated system checks for salary compliance. If
    the request meets salary compliance, the hiring request is automatically posted to the HR
    Positions database and made available for dissemination.
    4. When a request violates the established salary guidelines of the company, the HR
    Administrator can approve or reject the requested salary override.
    5. If the salary override is approved, the request is posted to the HR Positions database and
    made available for dissemination.
    6. If the HR Administrator rejects the requested salary, the HR Administrator must provide
    comments for the violation, add a proposed salary, and send the request back to the Hiring
    Manager who originated the request.
    7. When the Hiring Manager gets the request back because of a rejection, the Hiring Manager
    can negotiate an adjusted salary or can cancel the request. If the negotiation is successful, the
    request is resubmitted back to the same HR Administrator.
    8. All hiring requests must be added to the HR Positions database regardless of the disposition
    at the end of the process during a finalization activity.
    9. The HR Administrator has 4 hours to complete the review.
    10. If the review is not completed within 4 hours, an email is sent to the HR Administrator. The
    email notifies the HR Administrator of the missed deadline.
    4. Connect the defined activities on a flow from start to end

    Human Resource Management Process


    Role Task Time Required Accept

    Hiring Manager Comments on New 5 hours Pass to general


    Role manager

    General Manager Take Decision based 4 hours If accept, then make


    on the performance salary negotiations
    else specify a reason
    and request to close.

    System Check If the request meets 4 hours If the request violates


    salary compliance, the the HR approve or
    hiring request is reject the requested
    automatically posted salary.
    to the HR positions
    database.
    Hiring Manager The hiring request in 4 hours If review is not
    database must be complete, then an
    reviewed email is sent to HR
    administrator about
    missing deadline.
    General Manager After the review HR 5 hours The General Manager
    Manager send the list approves the list.
    to the General
    manager.
    5) Kanban Board in Excel

    Task Name Work In Progress Done


    Task: Hiring Requisition
    Check customer details is applicable to new
    position

    Due Date: 07/09/2022


    Task Estimate:
    Assignee:

    Kanban Cards in Excel

    Standard Tasks Card Other Tasks Card


    Task: Task:

    Due Date: Due Date:


    Task Estimate: Task Estimate:
    Assignee: Assignee:

    High Priority Tasks Card


    Task:

    Due Date:
    Task Estimate:
    Assignee:

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