MINUTES OF HSE TEAM MEETING

Venue-: PHILCOM Meeting Room, Port Harcourt Date: 16-02-2021 Time: 3.00 PM TO 5.00 PM

# Minutes Action by
Attendees
1 Present Designation Present Designation
Baridor Badom Managing Director
Fubara D. Francis HSE Coordinator
Dornu Simeon Ngbaa Project Engineer
Justice Barima General Manager Information
John Henry Project Supervisor
Deele Godwin B. HSE Officer
Rose Alabo Admin Officer
Bright Sunday Logistic Lead
Mercy Amadi Accountant
Nekabari Emmanuel
Secretary

Managing Director and HSE Coordinator welcomed all team members

Discussions
2 Agenda for the HSE monthly meeting conveyed by HSE Manager Info
HSE Coordinator presented the HSE Performance report of year 2018
including
3 work related and non-work-related incident statistics and its learning. Info.
Managing Director and HSE Coordinator appreciated the HSE team for
improved performance
HSE Coordinator in year
presented the2018.
Organization’s HSE performance trend analysis
of
4 year 2018. Key lessons learnt and achievements are discussed. Info
60% of injuries were related to hand and finger. HSE Coordinator advised all
to focus
HSE regularly
Manager on hand
advised HSE and finger
focal injury
points to prevention.
regularly perform similar HSE trend
analysis and maintain the list of incident/accident trackers. HSE Manager
5 Action: Sample t e m p l a t e s to be circulated to HSE focal points for easy / All site HSE
implementation personal.
Target: 05.03.2021
HSE Coordinator presented the Key performance indicators for the year 2019.
6 All leading and lagging indicators are discussed in detail. Info
QHSE - Head emphasized the importance of KPIs 2019 in further improving
HSE performance and assured all possible support to HSE staff.
Manager- HSE informed that all HSE personnel should ensure the use of ISO
45001 instead of OHSAS 18001
All site HSE
7 Action: HSE meeting to be attended by HSE committee members and
personnel.
requirements specific to ISO 45001 should be complied. E.g. Consultation with
workers or their representative(supervisors) on risk assessment, HSE objectives,
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 MINUTES OF HSE TEAM MEETING

# Minutes Action by
how to fulfil legal and other requirements, etc.
Target: 28.02.2021
All HSE focal points are advised to submit the following along with their monthly
Project HSE performance report (ppt template circulated on 02/02/2019):
- Highlights & Lowlights for the month
- HSE statistics
- Project HSE KPI’s status All site HSE
8 - Galfar Golden Rules (GGR) monitoring report
focal points.
- HSE Trainings in the project
- HSE Incidents & Observations analysis
- Monthly consolidated inspections at their site including GGR checklist
- HSE action tracker to update the team on the pending actions.
Target: 07.03.2021
Manager- HSE informed HSE focal points that Internal trainings specific to
9 project to be identified including for critical activities and shall be delivered to All site HSE
relevant Project personnel. focal points.
Target: 10.03.2021
Head QHSE and HSE Coordinator informed that entire HSE team should effectively
10 implement the GGR.
Action: All personnel to be regularly communicated of GGR rules; HSE personnel All site HSE
personnel.
should conduct daily GGR inspection and if required initiate corrective action/ticket
immediately. Target: 20.05.2021
HSE Coordinator informed that in addition to fire evacuation and medical
11 drill, Info
environment drill (e.g. oil/chemical spill drill) need to be conducted. As a best
practice a drillmeeting/mass
Weekly HSE plan could be developed
TBT shouldfor each project by site
be conducted HSE focal
preferably onpoint.
every
Saturday at project site. Site HSE focal points should ensure that these meeting
12 are led by project team and incentive award should be given during these Info
sessions. Subsequently a bulletin with photographs to be communicated through
notice board and email.
Equipment and plant inspection must be conducted prior to mobilize them to site.
Action: All equipment/plant inspection third party certificate to be reviewed as per
template circulated. Also, the operators should have relevant license and third- All site HSE
13 focal points.
party certificate, if any deviation should be highlighted to Project Manager, Head-
Plant, Head-QHSE and Manager -HSE. Target: 25.07.2021
PPE concern are discussed; Manager- HSE informed that Rigger Safety Shoe
14 are replaced with improved quality shoes.
Info

Plant department will support the proper compliance to legal and client
requirements during mobilization and on-site use. If any concern to be
highlighted to Project Manager and HSE Coordinator. All site HSE
15 personnel.
Action: Reverse alarm to be fitted with all site plant.
Target: 10.08.2021

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# Minutes Action by
NEBOSH IGC qualification must be completed by all HSE personnel. Site HSE
focal point needs to follow up with HSE staff who has not yet completed and All site HSE
16 plan to complete within 6 months. personnel.
Target: 15.07.2021
Regular r e v i e w o f the contract requirements specific to HSE should
be conducted and incorporate the compliance in legal and other
All site HSE
17 requirements register.
focal points.
Target: 25.03.2021
HSE Personnel shared the experience, suggestions and challenges faced at
site. Additional third-party trainings to be arranged for HSE staff.
18 Head- QHSE informed that auditors trainings are scheduled in the coming
Info
months and HSE staffs will be nominated for that training
QHSE Head re-emphasized that HSE personnel are given with adequate
responsibilities and authority to effectively improve the overall HSE performance
19 of the company. If any support is required, HSE staff could contact Head -QHSE
Info
and HSE Coordinator any time.
Head QHSE and HSE Coordinator informed that entire HSE team should
20 Info
meet once in every month.

Next Meeting: March 2021 (Notification will be sent separately)

Meeting ended with Thanks Note from Head- QHSE and HSE Coordinator.

HON. BARIDOR BADOM 10TH MARCH, 2021

QHSE DEPARTMENT Page 3 of 3