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UNIT2 CL 10 It
UNIT2 CL 10 It
Data consolidation :
Data consolidation is a process of collecting and integrating data (i.e., consolidating)
from multiple sources into a single destination, while applying a specific function
such as sum, average, count, max, min etc.
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Subtotal, totals/adds data arranged in an array-that is, a group of cells with labels for
columns and/or rows. Using the Subtotals dialog, one can select arrays, and then choose a
statistical function to apply to them.
Open Office Calc provides these tools for What-if analysis O: ne can find tools for what-if
Deleting a Sheet:
1. Right click on sheet's name.
2. Choose Delete Sheet from the shortcut menu.
Renaming a Sheet:
analysis on Tools menu in Open
Office Calc :
Command Tools →
Solver /Goal Seek
2. Select Rename Sheet from the pop-up menu . Rename sheet dialog box opens .
3. Type the new name for the sheet and click OK.
A document hyperlink is a link, clicking on which opens the linked document such as a
spreadsheet or a text document or an image file and so on.
Document.
(b) Click on the folder icon next to Path box to select the filename from your
computer.
(c)Click on the target icon next to target box if you want the hyperlink to point to a
specific section/range/part of the spreadsheet. It will open Target in document box where
click on Sheets group and select the desired component and click Apply.
(d) Under Further Settings, choose the Hyperlink format from the Form box. Either choose
Text if you want hyperlink in text format or choose Button if you want Hyperlink in button
format.
(e) Click Apply in Hyperlink dialog. Depending on your chosen format, the hyperlink will
get added to the current cell of your worksheet. () Clicking on a hyperlink will open the
linked document.
Relative Hyperlinks tell the path of a document with respect to the current active location .
A relative link will stop working only if the start and target locations change relative to
each other.
Absolute Hyperlinks tell the path to reach to a document starting from the top most
folder.An absolute link will stop working only if the target is moved.
Uses of hyperlinks:
(1)A document does not become very large with lot of information.
1. Open the Calc worksheet where the external data is to be inserted. This is the target
worksheet.
2. Select the cell where the upper left-hand cell of the external data is to be inserted.
4. On the External Data dialog, type the URL of the source worksheet or click the [...]
button to open a file selection dialog. Press Enter to get Calc to load the list of available
tables.
5. In the Available tables/range list, select the named ranges or tables you want to insert.
Registered data source in Open Office means if a database is in *.odb format or not.
Sharing of a document means when multiple users can view, edit and review the changes
made in a document.
3. Now Share Document dialog will open. Here, choose to enable sharing by clicking on
checkbox option Share this spreadsheet with other users.
4. It will ask you to save the spreadsheet first, to activate shared mode. Click Yes to
continue.
5. Once saved, the word (shared) is then shown on the title bar after the document's title.
✓The command Tools ➡️Share Document can be used to switch the mode for a
document from unshared to shared.
Comments are the descriptions about the changes made in cells during Record changes
mode.Click command Edit → Changes Comments.
3. Choose Edit > Changes > Comments. The dialog shown below appears. The
automatically-added comment provided
by Calc appears in the title bar of this dialog and cannot be edited.
Changes can later be accepted or rejected using command Edit ➡️Changes → Accept or
Reject.
Document.
Two documents can be merged using command Edit →Changes → Merge Document.
A macro is a saved,named sequence of commands or keystrokes that are stored for later
use.
Advantages of Macros
1.Macros reduce the possibility of human error that increases with many, repetitive
keystrokes and tasks.
2. Macros reduce the amount of time spent in basic, repetitive computing tasks, i.e., they
make things faster.
3. Macros are useful for making complex computations easier to perform by storing them
in a name, which can re-run every time one needs to perform the same complex
computations.
Recording a macro:
4. It will start recording of actions in a macro and display *Record macro toolbar* with
one icon on it to *Stop Recording*.
6. When satisfied with the formatting,click **Stop Recording** button on *Record Macro
toolbar*.
7. It will open OpenOffice Basic Macros dialog. In this dialog, click the small + icon next
to My Macros and under it on Standard and click Modulel under it.
8. Now type the name of the macro inside Macro name box at the top. After typing name,
click Save in this dialog.
Running a macro:
4. Click on + icon to expand My Macros and Standard groups and select Module1.
#Internally, for each recorded macro, some code is generated, which is stored inside Sub
and End Sub clauses.
# Macros written in Function and End Function clauses can be used like other functions of
Calc.