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Apr 1 8 2022 N0.2 0 2 2 ' 0 4 9
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Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS,PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
APR 1 8 2022
WIEWIORANDUM CIRCULAR
N0.2 0 2 '
2 04 9
REVISED GUIDELINES AND PROCEDURES IN THE IlVIPLElVlENTATION
OF THE NATIONAL POLICE CLEARANCE SYSTEM (NPCS)
1. REFERENCES;
a. Republic Act (RA) No. 10173 “An Act Protecting Individual Personal
Information in Information and Communications Systems in the
Government and the Private Sector, Creating for this Purpose a National
Privacy Commission, and for other Purposes” otherwise known as the
jr.
“Data Privacy Act of 2012
b. RA No. 11032 “Ease of Doing Business and Efficient Government
Service Act of 2018 or the Anti-Red Tape Act of 2007”;
c. Presidential Administrative Order No. 257 dated December 27, 1991
“Authorizing the Philippine National Police to Continue Collecting Fees
and Charges that Used to be Collected by Agencies Absorbed by the
PNP, Treating the Collection as Trust Receipts and Granting the Chief,
PNP the Authority in the Use Thereof, Subject to the Approval of the
Secretary, DILG”;
d. Joint DILG-DBM Circular No. 1-92 dated May 8, 1992 entitled, “Rules
and Regulations in the Proper Handling/Administration of the Trust
Receipts of the Philippine National Police”:
e. DILG Administrative Order No. 2016-01 dated June 17, 2016
“Authorizing the Philippine National Police to Design and Implement the
National Police Clearance System” as amended;
f. NAPOLCOM Resolution No 2016-393 dated June 17, 2016 “Authorizing
the Philippine National Police to Adopt and Implement a PNP Clearance
System as a Tool for the Maintenance of Peace and Order and to Ensure
Public Safety";
g. PNP People’s Freedom of Information Manual (2018);
h. PNP Memorandum Circular(MC) No. 2018-020 entitled, “Guidelines and
Procedures in the Implementation of the National Police Clearance
System" dated May 8, 2018;
i. Fiscal Directive No. 2021-07 as amended (Series 2020)“Guidelines and
Procedures in the Collection of Payments for National Police Clearance
System and the Utilization Thereof;
j. NPCS User’s Manual for Administrators, Clearance PNCO, Verification
Officer and Applicant;
k. CPNP Memo to RD, PROs and Dirs, NSUs re Utilization of National
Police Clearance for PNP Transactions dated January 17, 2021; and
I. DIDM Next Generation Investigation Solutions (NGIS).
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2. RATIONALE:
With the continuing endeavors of the PNP to enhance the delivery of its
services to the general public, the NPCS also contributes to the improvement of the
crime solution efficiency.
3. SITUATION:
On May 8, 2018, PNP MC No. 2018-020, which sets forth the guidelines and
procedures in the implementation of the NPCS, was signed. The same paved the way
for the nationwide implementation of the NPCS and the operationalization of the five
NPCS pilot stations in Quezon City Police District on August 10, 2018.
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across the country are already operationalized and over a hundred Wanted Persons
(WPs) who applied for a national police clearance were put in police custody upon
verification from the system that they have existing warrants of arrest.
4. PURPOSE:
5. DEFINITION OF TERMS:
a. Applicant - refers to a person applying for a National Police Clearance.
b. Application Program Interface (API)- set of routines, protocols, and
tools for building applications. In NPCS, the API is used for the linkage
of NPCS to the payment gateway and connection to PNP crime-related
databases for the validation of crime records.
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j. Electronic Official Receipt (EOR) - refers to the proof of payment
generated/issued through EPCS with unique or sequential reference
numbers that can be validated using the same system,
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1) NPCS Development Team - system developers at SMD, ITMS
responsible for the enhancement and maintenance (source code) of
the system;
2) Help Desk Team from ITSD and DMD, ITMS - ITMS dedicated
personnel responsible for the maintenance of hardware server,
database, and network/connectivity requirements of the NPCS, and
provide support/help desk; and
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electronically in a database. The system does not only facilitate crime
documentation and data storage but also presents quick and reliable
transmission of crime information from a particular police station to
the National Headquarters at Camp BGen Rafael T Crame, Quezon
City.
bb. Police Clearance Desk - an office in the police stations where the
processing of National Police Clearance takes place. It shall be manned
by a Senior Police Non-Commissioned Officer (PNCO)/Non-Uniformed
Personnel (NUP).
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hh. Verifier - an office/agency or any person querying for the authenticity of
the issued National Police Clearance.
6. GUIDELINES:
a. General Guidelines:
2) The NPC may be renewed without appearance for three years from
the last appearance, provided that the following steps are undertaken
by the applicant of the NPC:
a) Update his/her record and details in the NPCS applicant
dashboard:
Secretariat:
Assistant Chief, CRAC-DIDM Assistant Head Secretariat
BFO, DIDM Member
Chief, NPCS - CRAC-DIDM Member
Project PNCO/NUP, CRAC-DIDM Member
IT PNCO/NUP, ITD-DIDM Member
Page 7 of 17
5) NPCS applicant shall present at least one acceptable issued ID, as
follows;
a) Social Security Systems(SSS) Card;
b) Government Service Insurance System (GSiS) Card;
c) Unified Multi-Purpose Identification (UMID) Card;
d) Land Transportation Office (LTO) Driver’s License;
e) Professional Regulatory Commission (PRC) ID;
f) Philippine Identification (PhillD);
g) Overseas Workers Welfare Administration(OWWA)E-Card;
h) Commission on Elections (COMELEC) Voter's ID or Voter’s
Certificate;
i) PNP Permit to Carry Firearms Outside Residence (PTCFOR);
j) PNP Firearm License;
k) PNP License To Own and Possess Firearm (LTOPF);
i) Senior Citizen ID;
m) Airman License (issued August 2016 onwards);
n) Philippine Postal ID (issued November 2016 onwards);
o) Seafarer’s Record Book (SRB) (issued February 2020
onwards);
p) Valid or Latest Passport;
q) Company Employee ID;
r) For applicant overseas, Residence Card;
s) For minor applicant, School ID or Certificate of Enrolment; and
t) If not possible, Barangay Residence Certification.
7) All PNP stations/units shall ensure the prompt encoding and updating
of their respective entries in the crime-related databases. The Chiefs
of Offices, immediate supervisors and Crime Registrars shall ensure
the accuracy, completeness, and timeliness of the information
encoded in the NGIS.
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Fiscal Directive shall be issued for the proper administration and
utilization of fees collected from the NPCS.
14) All trained NPCS personnel shall not be removed from their post
without just cause for a minimum period of three years. COPs shall
also ensure that no concurrent designation/s will be given to all
NPCS personnel under their supervision. Likewise, COPs shall
ensure that only trained personnel will be allowed to replace NPCS
focal persons.
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18) All information maintained and accessed through the NPCS are
considered properties of the PNP. All personnel and officers shall
be held accountable of its confidentiality.
20) All NPCS-enabled police stations shall strictly issue the NPC only
and shall not collect any other fees aside from the authorized online
payment through the system. Republic Act No. 11261, otherwise
known as the "First Time Jobseeker’s Act” shall be applicable in
connection with the payment of fees including the discount for
Persons with Disability or PWD and senior citizens. Setting other
requirements for the issuance of NPC by the issuing station/office
aside from those imposed in this MC is strictly prohibited.
21) All information maintained and accessed through the NPCS contain
personal information of complainants, victims, and suspects. Under
the Data Privacy Act of 2012, the same shall not be divulged to
anyone unless they are among the real party-interest or there is an
order from the court.
23) The NPCS shall be made available online, accessible to the public.
All applicants shall use the platform provided to apply for NPC. They
may, however, go to the nearest police station for assistance on how
to apply.
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27) AN walk-in applicants shall be assisted by the NPC Help Desk
personnel in the registration, scheduling, payment, and submission
of NPC application.
28) The NPCS will use an ordinary bond paper with a minimum
thickness of 100 grams per square meter or GSM to print the NPC.
In addition, a system generated QR Code and verification module in
the NPCS shall be developed by the ITMS Technical Support Team
(NPCS Development Team) to ensure that the Verifier will be able
to counter check the authenticity of the said clearance.
31) The soft component of the project will cover the policies on
deployment and nationwide implementation of NPCS. Policies for
migration and integration of the mission critical information systems
of DIDM will also be undertaken. To ensure the security of the
system, Vulnerability Assessment and Penetration Testing (VAPT)
will be included in the project that will be done by the ITMS Technical
Support Team (NPCS Security Team) in coordination with DICTM,
every two years or as the need arises. Funding requirements for
VAPT shall be allocated by DIDM as the Administrator of NPCS.
33) The ICT equipment will be established at the ITMS Server Farm.
There will be a periodic update to the databases system housed at
ITMS. A cloud services will simultaneously be implemented until
100% on premise solution becomes available.
b. Responsibilities:
1) DIDM
a) Designated as OPR for the implementation of this MC;
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b) Ensure the linkage of the NPCS with the PNP crime-related
databases in coordination with ITMS;
2) DC
a) Provide the budgetary requirements for the effective
implementation of this MC;
3) DICTWI
a) Ensure conformity of the NPCS to the PNP information system
and database standards; and
4) DL
a) Facilitate the procurement of hardware through the NHQ-BAC, in
coordination with ITMS for the specific hardware specifications
and other logistical requirements;
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5) DPCR
a) Prepare communication plan in relation to the implementation of
the NPCS;
6) DPRM
a) Issue appropriate orders for the composition of the NPCS PMO;
and
7) ACG
a) Investigate and prosecute all cyber-related acts or omissions in
violation of this MC and related laws affecting the NPCS;
8) FG
a) Ensure the availability of all databases (criminal records) relevant
with the record checking and those essential in the issuance of
NPC;
9) CIDG
a) Ensure the availability of criminal record database for NPCS
integration;
10)FS
a) Provide DIDM a monthly report on the transfer of funds from
Finance Service to Regional Comptrollership; and
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b) Perform other tasks as directed.
11)ITMS
a) Develop, maintain, and enhance the NPCS and other necessary
technical requirements;
b) Establish the ITMS Technical Support Team that shall assist the
NPCS Administrator and detailed ITM personnel to the DIDM in
the technical concerns of the NPCS;
f) Assist DIDM in ensuring the connection of the NPCS with the PNP
crime-related databases:
12)LS
a) Assist the DIDM in addressing legal issues concerning the
implementation of NPCS; and
13)PIO
a) Assist in the mainstreaming of the NPCS;
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14)PROs
a) Strictly implement the NPCS and support its successful
implementation in their AOR;
b) Ensure that the only police clearance that will be issued in all
NPCS-enabled police stations is the NPC;
i) Ensure that NPCS offices are most visible and accessible to the
public, being one of the frontline services of the PNP;
I) Submit periodic reports every 28^ day of the month to DIDM (Attn:
NPCS Secretariat) on the status of the implementation of NPCS,
and the arrest of WPs made; and
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c) Develop and execute appropriate communication,
implementation plans and training programs for PNP personnel
who will use the NPCS;
16)NPCS Secretariat
a) Conduct regular NPCS User’s Training and Refresher Course
nationwide in coordination with ITMS NPCS Technical Team;
7. PENAL CLAUSE;
Page 16 of 17
8. REPEALING CLAUSE:
9. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the UP-
Law Center in consonance with Section 3, Chapter 2, Book VII of Executive Order 292
otherwise known as the “Revised Administrative Code of 1987,” as amended.
"7'
DIONARDO B CARLOS
Police General
Chief. PNP
Distribution:
Command Group CPNP Ltrs 22 S089200
Cmdr, APCs
fG, IAS
S089200
D-Staff
P-Staff
D, NSUs
RD. PROS
SPA to theSILG APR 1 B 2022
Page 17 of 17
m
Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT
Camp BGen Rafael T Crame, Quezon City
MEMORANDUM
FOR : CPNP
THRU ; TDCA
TOGO 2 5 2022
A060644
CPNP Vm
TCDS Har 2 k mi
A060644
FROM : TDIDM
1. References:
a. PNP Memorandum Circular No. 2018-020 entitled “Guidelines and
Procedures in the Implementation of the National Police Clearance
System (NPCS)dated May 8, 2018; and
2. This pertains to the proposed revision of the PNP Memo Circular No. 2018-
020 re: Guidelines in the Implementation of the National Police Clearance System
(NPCS)dated May 8. 2018.
OMEGA^IRjEH D FIDEL
Police MajoTGeneral
:iMS
2022
OTCDS T0ie23J
OCPNP
InOoc 22 P507179
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