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Tendernotice 1
Tendernotice 1
(BOOK I OF II)
FOR
1
GOVT. OF INDIA - MINISTRY OF DEFENCE
DEFENCE RESEARCH & DEVELOPMENT ORGANISATION
TENDER DOCUMENT
(BOOK I OF III)
ANNEXURE - I
i) INVITATION TO TENDER
ii) DRAFT AGREEMENT
(General Conditions & Special Conditions)
iii) Special conditions to electrical works
(Refer CCE(R&D) letter No.8001/Con dt.01 Sep2004
and subsequent amendments)
ANNEXURE - II
SCOPE OF WORK, COMPLETION MILE STONES ETC.
ANNEXURE – III
PREAMBLE TO SCHEDULE OF ITEMS
(Refer CCE(R&D) letter No.8001/Con dt.01 Sep 2004
and subsequent amendments)
&
SCHEDULE OF ITEMS
ANNEXURE - IV
TENDER DRAWINGS
ANNEXURE – V
LIST OF APPROVED MAKES
ANNEXURE – VI
TECHNICAL SPECIFICATIONS (CIVIL WORKS)
(Book II of III)
ANNEXURE – VII
TECHNICAL SPECIFICATIONS & SPECIAL CONDITIONS
(E&M WORKS)
(Book III of III)
2
ANNEXURE - I
INVITATION TO TENDER
FOR
INVITATION TO TENDER
1. RECEIPT OF TENDERS:
3. TENDER DOCUMENTS:
i) Invitation to tender
ii) Draft Agreement (General Conditions)
iii) Special Conditions of Contract
iv) Preamble to Schedule of Items
v) Scope of work and completion mile stones
vi) Schedule of items
vii) List of Tender Drawings
4. SUBMISSION OF TENDER:
For any technical and other than technical clarifications in connection with this
invitation to tender, tenderer may contact the following address:
6. INSPECTION OF SITE:
Tenderer is advised to inspect, at his option, site of work and acquaint himself
with working conditions including constraints and collect all necessary
information for carrying out the work.
7. LANGUAGE:
Tender including tender drawings, if any and other information shall be prepared
and submitted in English language.
8. VALIDITY OF TENDER:
The tender and the price / rates quoted shall remain valid for acceptance for a
period of 120 (One hundred twenty) days from the date of opening of tender.
All relevant documents in the tender shall be signed by person / persons holding
necessary power of attorney. Documentary evidence shall be submitted along
with the tender to prove that the signatory to the tender is competent and
authorized to submit tender to be legally binding upon the tenderer.
2% (two percent) of the estimated cost (for works estimated to cost upto Rs.10.00 crores)
In case the contractor fails to commence the work specified in the tender
documents on the 15th day of such time period as mentioned in letter of
award, after the date on which the engineer-in-charge issues written orders
to commence the work, or from the date of handing over of the site,
whichever is later, the Government shall, without prejudice to any other
right or remedy, be at liberty to forfeit whole of the earnest money
absolutely.
If only a part of the work as shown in the tender is awarded, and the
contractor does not commence the work, the amount of the earnest money
to be forfeited to the Government should be worked out with reference to
the estimated cost of the work so awarded.
11. DELETED :
12. DELETED :
e-Tender shall be opened as per the details mentioned vide para no.6 & 7 of NIT.
Tenderer or his duly authorised representative, not exceeding 2, may be present
on the date and time set out above, to attend opening of tender if so desired by
him.
For the preparation and submission of tender, tenderer shall not be entitled to any
cost, expenses or other claims whether or not the tender is accepted, rejected or
Invitation to Tender withdrawn or cancelled.
The scope of work, terms and conditions and other details have been specified in
the tender document. Tenderer shall prepare and submit his tender keeping in
mind the requirements of tender documents. Any tenderer not quoting for the
complete work as per tender documents or is otherwise incomplete or is not in
compliance with the tender documents shall be liable to rejection.
Owner shall have the right to amend / delete / add to the various provisions in the
tender documents or withdraw / cancel the invitation to tender without assigning
any reasons whatsoever. The amendments / errata issued by the owner shall be
read carefully in conjunction with tender documents. The contractor price / rate /
amount shall be deemed to be worked out taking into account amendments / errata
also.
7
Owner shall not be bound to accept the lowest or any tender or to assign reasons
for non-acceptance of any tender. Owner also reserves the right to accept a tender
either in whole or in part. Breakup of prices / item rates shall be binding on the
tenderer even in the case of acceptance of a tender in part.
The Tender for the work shall remain open for acceptance for a period of One
hundred twenty (120) days from the date of opening of tenders/ One hundred
twenty (120) days from the date of opening of financial bid in case tenders are
invited on 2/3 bid system. If any tenderer withdraws his tender before the said
period or issue of letter of acceptance, whichever is earlier, or makes any
modifications in the terms and conditions of the tender which are not acceptable
to the department, then the Government shall, without prejudice to any other right
or remedy, be at liberty to forfeit 50% of the Earnest money. Further the tenderer
shall not be allowed to participate in the retendering process of the work.
However, tenderer shall be allowed to revise his offer only if required by tender
appraisal committee/tender standing committee based on the negotiations in order
to give rebate on overall tender or on specific items(s).
Water will not be supplied by the Department. The contractor shall make his own
arrangement for procurement and storage of water required for construction and
workmen etc., at his cost. Three phase LT Distribution power for construction
activity will be provided on chargeable basis as per State Electricity Board
charges by the Department through 32A capacity MCCB with Three phase energy
meter at a distance not exceeding 200 Mtrs from the building / construction area.
The contractor has to make his own arrangements for drawing the construction
power from this point up to work spot at his own cost. In case of any break down
or insufficient supply of electricity, the contractor shall make his own
arrangements of electricity power to augment supply commensurate to the
schedule of completion of work. Any additional power required for any other
purpose including running any specialized equipment like Pile Drilling Machine,
Concrete Boom Lifts / Cranes, Fabrication of major steel works, stone crushers,
batching plant, hot mix plant, paver etc., shall be arranged by the firm/contractor
at their own cost. No claim of time extension and or money will be entertained by
the Department on this account.
22. Particularly, attention of the contractor is drawn to the fact that if during progress
of the work, prices of materials to be incorporated in the work or wages of labour
increase as per any Govt. directions coming into force by any fresh law or
statutory rule or order, no escalation shall be admissible. Contractor should keep
this aspect into consideration while quoting for this work.
Delete clause 5.01 (i) of General Condition of contract and substitute the
following:
(a) 10% (Ten per cent) of the contract price as Mobilisation Advance within 2
(Two) weeks, after the effective date of agreement or the date of deposit of
initial security, whichever is later against a Bank Guarantee from schedule
bank for 110% amount of advance in the format prescribed by the
OWNER. The value of Bank Guarantee Bond shall be progressively
reduced to the extent of outstanding Mobilisation Advance to be adjusted /
recovered. Any outstanding Bank Guarantee Bond shall be released when
the entire work is completed as per the agreement and on issuance of
“Completion Certificate” by the ENGINEER.
(c ) (i) Mobilisation Advance will bear simple interest of 10% (Ten per cent)
per annum and shall be calculated on the outstanding amount of advance
from date of advance, both days inclusive.
(ii) Interest will be recovered from, RA bills from the date of payment of
Mobilisation Advance till full recovery of advance paid. A simple interest
@ 10% per annum shall be calculated for number of days rounded off to
15 (Fifteen) days on fortnightly on outstanding mobilization advance.
The contractor shall ensure provision of anti termite and water proofing treatment
for foundations/ sunken portion / roof work and others specified works as detailed
in BOQ through specialized agencies as approved by the OWNER. These works
shall carry warranty of 05 (Five) years from completion of contract and issue of
completion certificate in this regard. Final payment against anti termite and water
proofing work shall be released on production of Bank Guarantee Bond / FDR of
equal value of final payment due against these works valid for 05 (Five) years
from issue of completion. Alternatively the agency may choose to submit a
Standing Bank Guarantee Bond / FDR for the following values.
9
Any defect noticed during this period shall be rectified within 30 (thirty) days of
written intimation by the OWNER failing which the rectification shall be carried
out by the OWNER out of the Bank Guarantee/FDR amount. The Bank Guarantee
Bonds/FDR shall be released on expiry of warranty period and satisfactory
completion of rectification of defects and on issuance of final “Acceptance
certificate” for these items by the OWNER.
In General conditions of Contract, Article-12, Rates for extra items, delete the
existing para 12.01 (ii) in toto and substitute the following:
Where the nature of item is such that the rate for the same cannot be derived as
per ARTICLE-12.01(i), then the rate shall be established based on the market
rates and taking into account 15% (Fifteen percent) over cost of labour and
materials to cover supervision, overheads and profits. The norms followed by
CPWD or MES, as may be approved by the ENGINEER with the concurrence of
the OWNER regarding labour and material content, shall be adopted for this
purpose.
26. MATERIALS:
(a) The CONTRACTOR shall arrange for all the materials required for
incorporating in the work including cement and steel.
(b) Reinforcement/Structural steel for all sizes shall be procured from the main /
primary producers only i.e., SAIL/RINL/TISCO.
(d) For every lot of steel the Engineer shall obtain the particulars of the
manufacturer / supplier of steel from the contractor separately and ensure that
contractor shall place demand / requisition of steel with adequate lead-time.
10
(e) The Engineer shall verify the original documents in support of the purchase
of steel and will retain certified true copy of documents along with the test
results at site.
(f) The contractor shall not procure steel directly from authorized conversion
agents or dealers. The contractor shall procure steel from authorized
conversion agent or a agent / dealer only when it is allocated to the agent or
the dealer by the main/primary steel producer.
23.01 Maintenance Guarantee period will be 24 (Twenty four) months from the
actual date of completion and handing over to the OWNER.
The Contractor will adhere to the time frame specified for the work in the
contract. The department has worked out a bar chart depicting the time frame and
intermediate milestones to be achieved during the work. This bar chart is
enclosed at Annexure-I. Since the PDC of the work is 06 (six) months certain
recovery of amount will be made for non performance of work/non completion of
work as per milestones at intermediate stages.
MILESTONE-I :
a) Time frame :
MILESTONE-II :
a) Time frame :
MILESTONE-III :
a) Time frame :
c) In case the total work (at MILESTONE-I, II & III) is not completed within
the stipulated time frame as per Annexure – II, then the following
conditions for recovery will be applicable:
ii) In case the amount is forfeited either at both the MILESTONE-I &
II, then the total liquidated damages to be recovered will be equal
to the total amount of liquidated damages applicable (as per
general conditions of contract) less than the amount forfeited either
at MILESTONE-I or MILESTONE-II. In no case the recovery
against the subject contract will be more than 10% of the total
contract price.
b) The contractor may submit his bar chart if at variance to that proposed by
the department, clearly indicating the physical targets at each
MILESTONE. However, the overall time frame for the completion of the
project shall remain 06 (Six) months.
WHEREAS the CONTRACTOR as per clause No. 11 of invitation to Tender has agreed
to furnish a Bank Guarantee valid up to ____________________ (date) instead of deposit
of Earnest Money.
That the surety in consideration of the above tender made by the CONTRACTOR to the
OWNER hereby undertake to guarantee payment on demand to the OWNER of the said
amount of Rs. ___________________ which the CONTRACTOR is bound to deposit
with the OWNER by way of Earnest Money in connection with his tender.
14
Notwithstanding anything contained in the foregoing, the surety’s liability under the
guarantee is restricted to Rs. ____________________ (Rupees
____________________________________
______________________________ Only)
The Guarantee shall remain in force and effective upto _______________________ and
shall expire and become ineffective on intimation thereof being given to the SURETY by
the OWNER in which event this guarantee shall stand discharged.
This guarantee shall not be affected by any change in the constitution of the OWNER,
CONTRACTOR or the SURETY.
The OWNER shall be eligible to make any claim under this guarantee only if the
CONTRACTOR after submitting the tender, resile from the offer or modify the terms and
conditions thereof in a manner not acceptable to the OWNER or fail to sign the contract
and deposit initial security deposit within 10 (Ten) days after the OWNER has advised
the CONTRACTOR the acceptance for
________________________________________________ (name of work) on mutually
agreed terms and conditions. The OWNER’s decision in this regard shall be final and
binding.
The SURETY cannot revoke this guarantee during its currency except by the previous
consent of the OWNER in writing.
15
A N N E X U R E - II
FOR
16
Name of work : Provision of Clean rooms at CHESS facility, Kanchanbagh
campus, Hyderabad
------------------------------------------------------------------------------------------------------------
Sl. Scope of Work Period of Completion
No. from effective date of
L.O.I.
------------------------------------------------------------------------------------------------------------
i) Building including internal services
v) Shop Electrics
x) DG Sets
------------------------------------------------------------------------------------------------------------
17
ANNEXURE - III
&
SCHEDULE OF ITEMS
FOR
18
ANNEXURE - IV
TENDER DRAWINGS
FOR
------------------------------------------------------------------------------------------------------------
Sl.No. Drawing No. Drawing Title
------------------------------------------------------------------------------------------------------------
1. LAYOUT NIL
2. PLAN NIL
3. SECTION NIL
4. ELEVATIONS NIL
------------------------------------------------------------------------------------------------------------
ANNEXURE - V
FOR
TECHNICAL SPECIFICATIONS
(CIVIL WORKS)
FOR
TECHNICAL SPECIFICATIONS
(E&M WORKS)
FOR
FOR