Sap Fico Project Book Material

SAP FI-CO & Project Material
SAP FICO (Financial Accounting & Controlling) Book
Project implementation flow:
Go live date: Date on which actual postings will be made in

production server client
Roll outs: Activating the same customization in different locations.

The above process is called end to end Implementation .
Implementation of new project from beginning to end ASAP

Methodology: (Accelerated SAP Methodology)
Phase
1 : Project preparation
2 : Business blue print
3 : Realization
4: Final preparation
5: Go live and support
Clients:
Development sever
1. Sand Box 2.Configuration/Golden 3. Development
client Customization client Testing client
1.To test out 1. Testing of data
1.Recreate the
configuration unit
customization option testing some
Ideas and theories at
once projects
Any time / configure the we satisfy in sand box They do integration
:
options available in 2. Transport request will testing
system be activated
Eg: Bill discount
Transport request will
not be activated
QUALITY ASSURANCE SERVER
Q/A SERVER
QUALITY ASSURANCE SERVER

Q/A SERVER
1. Q/A testing client 1. Training client
2. give training to company
A. Final testing user acceptance
employees
Testing (UAT)
B. Integration testing user
acceptance
Testing to take the signature on the
Document tested by company core
Team members stating that the
Documents are posted as per their
Requirement and satisfied with
Result.
PRODUCTION SERVER
< >CLIENT
TESTING ACTUAL DATA
SAP R/3 Architecture
R stands for real time processing
3 tire Architecture
:
1. Presentation layer F-02 document posting
2. Application layer SAP programs
3. Data case layer Stored in data base
SAP landscape: Arrangement of servers
Development – production
Development – Quality – Production
ASAP METHODOLOGY:
Phase 1: Project preparation:
Big bang implementation: Implementation of all modules at a time
Phased implementation: Implementation of some modules now

once the system is set implement the balance modules afterwards.
Project steering committee :It consists of senior employees of

consulting Company and SAP implementing company. They fix the
roles and responsibilities of company core team members and
consultants they meet at regular intervals, say every 15 day’s. In each
meeting they check whether the project implementation is taking
place as per schedule or not they give solutions for the issues arise
in the project. Resolve the differences among consultants and core
team members.
OSS: OSS stands for online client support service

When we purchase SAP package from SAP India, they give OSS user
ID and password Through OSS, we can send to SAP Issues in the
implementation when we send issues we have to give priority of the
issue High/ Medium / Low. We can down load OAD patches
(programs) through OSS Generally in live environment company
project manager will be given authorization for OSS.
Solution Manager: Dedicated server

:
Phase 2: Business Blue print:
Testing cycle:
Purchase cycle Sales Cycle

(procure to pay p to p cycle) (order to cash O to C cycle)
↓ ↓
Purchase order creation sales order creation
↓ ↓
Goods Receipt Delivery
↓ ↓
Invoice verification Sales billing
↓ ↓
Payment to party Receipt from customer
↓ ↓
Release strategy:
In purchase SAP has given a release procedure it will work

through work flow it is optional
1. If purchase order value is less To be release by manager

than purchases
10000
2. If purchase order values is 10000 To be released by GM purchases
and above less than 100000
3. If purchase order values is
To be released by Director
100000
and above
Once the purchase order is saved based on the value, it goes to the
inbox of the authorised person till he releases we can not take goods
receipt
:
Phase 3: Realization:
Inter face: Pay roll (Existing package Fox pro) SAPFi employee’s
salaries posting / wages/ PF transfer data from other packages to
SAP package.
28-7-2011
Stress test: We have asked the ABAPer to create a report. In the
report we require company code.
F-02 -- keep the cursor on company code field press Fi select
technical information button
Table BKPF direct table Field name : BUKRS
Go to table BKPF and take field
BUKRS BKPF—BUKRS
When we generate a report time it take will be less,
FS10N – keep the cursor on company code field press F1 select
technical information button Table SKC1C clustered table
Field name BUKRS
Go to table SKC1C and take field BUKRS
SKC1C - - BKPF - - BUKRS
When we generate a report time it takes will be more
Phase 4: Final preparation:
i)Cut off date:

A Company is working on tally to go live in SAP from 1st July 2011
decided to close the accounts in tally up to 30th June 2011 accounts
will be closed in tally on 2-7- 2011.
ii)Cut over plan and cut over activities:

Planning data for actual transfer of balance and creation of masters
in SAP production server data 5-7-2011
GL Masters up loading
:
Vendor Masters up loading
Customer Masters up loading
Asset Masters uploading
Material Masters uploading
Tax codes uploading
GL Balances uploading
Vendor open items uploading
Customer open items uploading
Asset acquisition cost and accumulated depreciation uploading
Material quantities uploading
To transport requests from development to production
Giving no. Range interval for document types
iii)Go live date: Entering the actual data in SAP from 6-7-2011
transactions will be entered from 1st of July.
Phase 5: Go Live and Support:

Project creation in SAP
We can plan which activities are to be completed in SAP with dates

and once we complete the activity the actual date will be updated
the advantage is we can see what activities have been completed
and what activities are pending
Path: SPRO
From the menu bar Select Go to ---------- > Project Management

Select create project button (F5)
Project name : VSLFI
Enter
Title : VSL FI project
Plan data
Start : 1-7-2011
End : 30-9-2011
:
Actual data
Start : 1-7-2011
Save
Select scope tab
Select specify project scope by making manual Selection in
reference IMG radio button
Select specify scope button
Select enterprise structure check box Select financial accounting
check box Enter
Select general project IMG button
Ignore the warning message press enter € enter
Select specify project scope by choosing application components
and countries radio button
Select include all countries in project scope radio button Select
general project IMG button
Ignore the messages press enter Save
Select back arrow 2 times Select add to work list button Select
project VSLFI check box Enter
Double click on project VSLFI
Select enterprise structure folder, Definition folder, Financial
accounting folder Keep the cursor on define company
Under Plan data
Start : 27-7-2011
End : 27-7-2011
Save
Actual data:
Start : 28-7-2011
Select memo tab Fi consultant is on leave Save.
Select IMG activity button – Define Company
Ignore the message press enter
Select new entries button
Company : ZZZ
:
Company name : ZZZ Group, street : Ameerpet, P.O.Box: 500000
Save
Create request
Save request
Select back arrow
Status : 03 finished (end date automatically comes under actual
data) Save.
To view the project analysis:

Path: SPRO ---------- > Project VSLFI
From the menu bar select Go to -------------- > Project Analysis
Project : VSLFI
Execute.
One company code can have how many charts of

accounts? Max 3 chart of accounts.
Optional chart of accounts – chart of accounts assigned to

company code in the beginning.
Group chart of accounts
Country chart of accounts or Legacy chart of accounts
Group chart of accounts:
In a group they have 3 company codes VSL/VCL/VIL each company

code is following its own chart of accounts we want to compare or
consolidated directly it is not possible by creating group chart of
accounts it is possible
i)Creation of group chart of accounts: (OB13)

Chart of accounts : VGP
Description : Group chart of accounts for Videocon
:
Maintain language : EN
Length of GL account no. : 6
Save
Press enter save in your request.
ii)Assign group chart of accounts in operational chart of

accounts: (OB13)
Select chart of accounts : VSL

Select details button
Group chart of accounts : VGP
Save
iii)Define account group for group chart of accounts: (OBD4)
Chart of A/cs. A/c Group Name From Account To Account

VGP LIAB Liabilities 200000 299999
VGP ASST Assets 100000 199999
VGP INCO Income 400000 499999
VGP EXPD Expenditure 300000 399999
Save, Enter
iv)Define retained earnings account for group chart of account:

(OB53)
Chart of account : VGP
Enter
P&L statement X
Account : 200100
:
Save
Ignore the warning message press enter Press enter save in your
request.
v)Creation of GL accounts at chart of accounts level: (FSP0)
Path: Accounting ------------ > Financial Accounting --------------

> General ledger -------------
- > Master records ---------------- > G/L Accounts -----------------
> Individual processing ------
------- > In chart of accounts (FSP0)
GL account : 200100
Chart of account : VGP
From the menu bar select GL account ----------- > Create
Account group : Liabilities
Select balance sheet account radio button
Short text : Surplus in Profit & Loss A/c
G/L account long text : Surplus in Profit & Loss A/c
Save
G/L account : 200000
Select with template button
GL account : 200100
Enter
Change short text : Equity share capital
G/L account long text : Equity share capital
Save
GL account : 100000
GL account : 200100
Enter
Account group : Assets
Change short text : SBI CA a/c
G/L account long text : SBI CA a/c
:
Save
Country chart of accounts or Legacy chart of accounts:
Option 1:
Country chart of accounts:
In client 000 for India SAP has given chart of accounts called
CAIN
Assign country chart of accounts CAIN for company code VSL
(OB62) – Assign for country chart of accounts column
When we create an account for operational chart of accounts
VSL in FS00 – for alternative account no field under control data
tab enter equivalent number of CAIN
Option 2:
Legacy chart of accounts:
A company is going live in SAP earlier they have used in house

FoxPro accounting package their account numbers are different.
Initially users will be comfortable with their legacy account number.
When we create an account for operational chart of accounts VSL in
FS00 – for alternative account no. field under control data tab --
enter equivalent number of Legacy chart of accounts.
Assign group account number and Legacy account number in

operational chart of accounts number (FS00)
GL A/c : 100000 (equity share capital)
Co. Code : VSL
From the menu bar select GL account ----------- > Change.
Group account number : 200000
Select control data tab
Alternative account no. : 500000
:
Save
Ignore the warning message press enter
GL account no : 200105 (SBI Current A/c)
Co. Code : VSL
From the menu bar select GL account ----------- > Change.
Group account number : 100000
Save
To view account transactions: (FBL3N)
GL account no. : Blank

From the menu bar select Edit ------------- > Dynamic selections
Double click on group account number
Double click on Alternative account number
Group account no : 200000
Select execute button
Select back arrow
Group account no : Blank
Why accounts are to be created at chart of accounts level and

company Code level:
Company code VSL VIL VCL

IN US UK
All company codes use same chart of accounts VSL

Chart of accounts level data should be same
Company code level data can be same or different
:
Currency INR USD GBP
Field status groups G001 G001 G001
How to transfer net profit or loss to different accounts or why we are

using P/L statement a/c type X for retained earnings account.
The balance in 300000 a/c will go to an account assigned for

X200105
SBI ca a/c
P&L a/c
Balance sheet select
The balance in 200105 a/c will go to the same account as opening
balance
Other countries:
A manufacturing company profit from manufacturing activity should

go to one account profit from non operating activity should go to
different account
Operating profit = operating income – operating expenses Product
sales – Raw material consumption
Non operating profit = Non operating Income – Non operating
Expenses Profit on sale of shares – Brokerage for sale of shares.
P&L statement a/c type account no.
X 100100 operating profit

Y 100101 Non operating profit
300000 sales account
P&L a/c select
:
P&L a/c type X
Balance sheet a/c – 300110 (profit on sale of shares)
P&L a/c select
P&L a/c type Y
Balance sheet a/c
One company code can have how many currencies?

Maximum 3 currencies
1)Company code currency: Currency given at the time of company

code creation
2)Group currency: Company code VSL group is in Germany they
want to see our result in EUR since group currency is in EUR
3)Hard currency or Index based currency:
i)Hard currency:
Country specific second currency

Used in countries with high inflation
ii)Index based currency:
Country specific fictitious currency

Required for external reporting income countries with high
inflation
1)Assign group currency for client:
Path: Tools ---------- > Administration ------------ >

Administration ----------- > Client administration ---------- >
Client maintenance (SCC4)
From the menu bar select Table view ------------ > Display ->
Change
Ignore the message press enter Select client 800
:
Std currency : EUR
Save
2)Assign hard currency for country India:
Path: SPRO € SAP Net weaver ----------- > General settings ----
--------- > Set countries -----
-------- > Define countries In my SAP systems
Select country IN Select details button
Hard currency : USD
Save
Enter
3)Assign currencies to company code:
Path: SPRO -------------- > Financial accounting (New) ---------

----- > Financial Accounting
global settings (New) ------------ > Ledgers ------------- >
Ledger ----------- > Define currencies of leading ledger.
Select new entries button Company code : VSL
Enter
2nd local currency
Currency type : 30 group currency (select)

Exchange rate type : B
Source currency : 2 (select)
Transaction date type : 2
3rd locl currency
Currency type : 40 Hard currency

Exchange rate type: B
:
Source currency : 2 (select)
Transaction date type : 2
Save
Save request
END USER AREA
1)Enter exchange rates in forex table (OB08)

Ex rate type : B
Valid from : today’s date
From : INR
Dir. Quo : 0.02
To : USD
Ex rate type : B
Valid from : today’s date
From : INR
Dir. Quo : 0.0167
To : EUR
Save
Enter
2)Posting of transaction: F-02

Document date & posting date : today’s date
Type : SA
Company code : VSL
Posting key 40
Account : 200105
Enter
Amount : 100000
Business area : VSLH
Text : Equity share capital receipt
:
Pstky 50
Account : 100000 (equity share capital)
Enter
Amount : *
Text : +
Document ------------- > Simulate
Select display currency button Select group currency radio button
Enter
Select display currency button Select hard currency radio button
Enter
Save
We have created a GL account without selecting line item display we

have posted entries how to activate line item display for the old
transactions
Or
What is program for activating line item display for already posted
transactions?
1)Creation of GL masters without selecting line item display

(FS00)
2)Posting of transaction to a/c no 100001 (F-02)
3)Display account balance a/c no 100001 (FS10N)
4)GL master change and select line item display for a/c no
100001 (FS00)
GL account : 100001
Company code : VSL
From the menu bar select GL account --------- > Change
:
Select line item display check box
Save
5)Block GL account 100001 for posting before program (FS00)
GL account no : 100001
Company code : VSL
Form the menu bar select GL account ----------- > Block
Select all check boxes
Save
6)Run program: RFSEPA01 (SE38)
Run program : RFSEPA01

Select execute button Company
code : VSL
GL account : 100001
7)Display account balance a/c 100001 (FS10N)
8)Unblock GL account 100001 for postings FS00
GL account : 100001
Company code : VSL
From the menu bar select GL account --------- > Block
Deselect all check boxes
Save
How to activate open item management check box after posting

to the account:
i)For old version up to 4.6C

:
Use transaction code SE38 Run program RFSEPA02
ii)From 4.7 EE onwards
Create a new account transfer the transactions from old

account to new Account (F-02)
Reverse all the transactions in the old account change message
Control – SAP standard error we make it warning
1)Creation of GL master 100506 salary payable without

selecting open item management check box (FS00) G/L A/c --
100506
2)Posting of transaction to a/c no 100506 -- (F-02)
Dr -- 400100 posting key 40

Cr -- 100506 posting key 50
3)Go to GL master 100506 select open item management check

box FS00
GL account : 100506
Company code : VSL
From the menu bar select GL account ----------- > Change
Select open item management check box
Save
Select long text exists button
Message no: FH087
4)Reverse the transactions (FB08)
5)Go to change message control make SAP standard error to

warning
:
Path: SPRO ----------- > Controlling ------------ > General
Controlling ------------ > Change message control
Application area : FH
Enter
Message no. 190
User name : SAPUSER
Online : W (warning)
Batch input : W (warning)
Save € Enter
6)Go to GL Master 100506 select open item management check

box (FS00)
GL account : 100506
From the menu bar select GL account ----------- > Change
Select open item management check box
Save
Ignore the warning message press enter.
AS IS DOCUMENT
This will be prepared by company core team members here he will

specify what is the existing process and what is required from SAP
TO BE PROCESS DOCUMENT
This is called business blue print

This will be prepared by consultants.
This will be prepared after going through the as is process and after
understanding the requirements of company core team members.
CUSTOMIZATION DOCUMENT
:
This will be prepared by consultants
Here he will specify what customization he has done for each
business process
This will be used as a reference for any process change after wards /
upgradation / support
END USER DOCUMENT
This will be prepared by company core team members this is a

reference for users at the time of postings.
SAP USER MANUAL
Company code VSL VCL VIL
All company codes are using the same chart of accounts VSL for
each and every expenditure items we will not create separate
accounts
Eg: 400100 salaries account
400110 staff welfare account
We have to post incentives given to employees
VSL will post to account no 400100 salaries
VCL will post to account no 400110 staff welfare account
Eg: 400105 Md remuneration A/c
400300 rent account
We are paying Rent for MD accommodation
VSL will post to 400105 MD remuneration
VCL will post to 400300 Rent account
Expenditure is not comparable account wise among company codes
Use T/code: FS00
GL account : 400100
Company code : VSL
From the menu bar select GL account ------------- > Change
:
Select information (C/A) tab
Select account assignment check box
Select editor button
Items to include:
i)City office salaries

ii)Factory staff salaries
iii)Branch staff salaries
iv)Incentives given to staff
Select back arrow

Save
GL account : 400300
Company code : VSL
From the menu bar select GL account ------------- > Change Select
account assignment check box
Select editor button
Items to include:
i)City office rent

ii)Factory rent
iii)Branch office rent
iv)Godown rent
v)Rent free accommodation provide to employees
Select back arrow

Save
To view user manual:
Path: Accounting --------- > Financial Accounting ------------ >
General ledger ------------ >
Information system -------------- > General ledger reports -----
---------- > Master data -------
------ > Account assignment manual ------------ > Account
:
assignment manual (S_ALR_ 87012330)
Chart of accounts : VSL
TRANSPORT REQUEST: 2 Types of Transport Requests:
1)Work bench transport request :--

A)Cross client – available to all clients in the server
B)Client independent objects Eg: Check deposit variant (OT45)
2)Customizing Transport request:---
A)Client level available only to this client
B)Client dependent objects Eg: SPRO Configuration
How to view Transport Request T/C SE09:---
Path: Tools € ABAP Work bench € Overview € Transport

Organizer Enter
Select customizing folder
Select local change register folder
Select Modifiable folder
Select request number folder (our company)
One request will have 2 parts:--
1)Transport request number
2)Customizing task number – this is part of transport request

number Select customizing task sub folder
Double click on assign company code to chart of accounts
Select back arrow
To change the description of the request number
Double click on request number

Select properties tab
:
From the menu bar € request/task € display € change Change the
short description: FI Basic settings for VSL Save
Select back arrow
How to Make our request as default request
Keep the cursor on request number

From the menu bar € utilities € standard request € Set
We get a message our request number set as standard request Up to
11.08.2011
To change the dates keep the cursor on the request number
From the menu bar € utilities € standard request € validity period

Change the date to 08.08.2011
Save
How to reset default request
Keep the cursor on request number

From the menu bar € utilities € standard request € reset
How transportation takes place
In development sever – FI consultant job:--

Keep the cursor on customizing task sub folder
Select release directly button
Keep the cursor on Request number
Select release directly button
In development server – FI consultant job:
Development client Quality client Transport client

Development client Transport client
:
In Production server—Basis consultant job (STMS)
Path: Tools € Administration € Transports € Transport management

System Use T/C STMS _ IMPORT
Keep the cursor on the request number symbol Select Import
request button
How to activate request screen :-- (SCC4)
Path:Tools € Administration € Administration € Client administration

-€ Client maintenance
From the menu bar € Table view € Display € Change Ignore the
message enter
Select client – 800
Select details
Select automatic recording of changes radio button
Save
SAP TABLES:
1. How to view Table name and field name use T/C F-02
Keep the cursor on Company Code
Press F1
Select technical information button

Table Name BKPF
Field name BUKRS
Company code field (BUKRS) is stored in BKPF Table
2. FI TABLES
In BKPF Table:-- Header data will be stored

In BSEG Table:-- segment data ( item data )will be stored
:
In SKB1 : GL master (Company code) data will be stored
In LFA1 : Vendor master data will be stored
In KNA1 : Customer master data will be stored
3.To view what fields are stored in BKPF Table
Path: Tools € ABAP work bench €

Development € ABAP Dictionary T/C SE11
Select data base table radio button
Database Table name BKPF
Select display button
4.To view data posted in BKPF Table for our company code
Select contents button

Company Code VSL
Select Execute button
Select Back arrow 3 times
Change the data base table to BSEG
Select back arrow
Data base Table TSTCT
Select contents button
Language EN
Maximum Number of hits 100000
TYPES OF TABLES : 3 TYPES OF TABLES
1.Transparent Table:
Same structure in ABAP dictionary and data base table

Table that stored data directly
:
2.Cluster Table :
Logical tables to assign a table cluster when defined

This will be used to store control data
3.Pooled Table:
Logical table to assign a table pool when defined

This will be used to store control data
TERMS USED IN PROJECT
1..Business Process Re-engineering (BPR) :
SAP suggests before going for ERP – go for BPR

Big Companies will go for BPR – separate consultants for BPR
BPR consultants will study the existing organization
process and Give solutions for:
Streamlining the business process

To optimize business process
Strict controls can be enforced and monitored
Best practices to follow
Time and cost saving as a result of eliminated redundant tasks
Eg: Stores Department after material receipt – Invoice verified by

stores Person – regarding delivery terms
They send bill to accounts – accounts person also will verify
regarding Payment terms.
SOLUTION:
Keep Accounts person in stores verify invoice for delivery terms and
Payment terms - report to accounts manager
:
Difference between Upgrade project and end to end project:
1.Upgrade project is a project where already SAP is in place

2.Only version change from lower version to higher versions
Eg: 4.7 EE version to ECC 6

End to end project is a project where SAP is implemented for first
time.
TYPES OF TESTING
1.Integration Testing: This test makes sure that organization

business process working together with other business processes.
2.Functional Testing: This test makes sure that configuration data

working as per specifications
3.Unit Testing : This test makes sure that individual part of the
program are working properly
Eg:ABAPER is creating a Report – The report data is not coming each

and every line of the program he does the debugging
In short dump € BSEG € GSBER line 40
4.Regression Testing: This test makes sure that any new code
added to the program does not have adverse impact on the already
existing functionality.
Eg: For SAP programs SAP has given Hooks -- we can attach our
program to SAP program. It is called user exists (Functional
enhancements)
VALIDATIONS
Checking at the time of entry

Requirement: Company code VSL is having 2 business area –
:
Hyderabad, Bangalore. Separate document numbers for Hyderabad
and Bangalore
Document Type SA SB
↓ ↓
Number Range 01 02
↓ ↓
Number Range Interval 1 - 100000 100001 - 200000
Hyderabad User should not use document type SB and post

Bangalore User should not use document type SA and post
We can give a validation rule stating that if Hyderabad business area
Person posts with SB give error/warning/information/cancel.
If Bangalore business area person posts with SA give error/warning/
Information/cancel
It can be activated at Header level/line item level/after completing
The document.
1..Maintain Validation: T/C GBB0
Path: SPRO € Financial Accounting € Special purpose Ledger € Tools

€ Maintain validation/Substitution/Rules € Maintain validation
Select Financial accounting folder
Keep the cursor on line item folder
Select validation button
Validation name : VSLBA/ BA checking
Save
Keep the cursor on VSLBA folder
Select Step button
Validation step : 001/ Hyderabad business area checking
Keep the cursor on prerequisite folder
Double click on accounting document header
Double click on document type
:
Select = (equal to) button
Select constant button
Document type SA
Enter
Keep the cursor on check folder
Double click on accounting document segment
Double click on business area
Select = (equal to ) button
Business Area VSLH
Enter
Keep the cursor on message folder
Select maintain messages button
Select next free number button
Select individual maintenance button
Description: Document type SA to use Business Area VSLH (O33)
Save
Select back arrow
Message type : E (error)
Message Number 033 (select)
Under message variables
For 1.BKPF – BLART (document type)
For 2.BSEG – GSBER (Business Area)
Save
Keep the cursor on VSLBA folder
Select step button
Validation step : 002/ Bangalore business area checking
Keep the cursor on prerequisite folder
Double click on document type
:
Document type SB
Enter
Keep the cursor on check folder
Double click on accounting document segment
Double click on business area
Business Area VSLB
Enter
Keep the cursor on message folder
Select maintain messages button
Select next free number button
Select individual maintenance button
Description: Document type SB to use Business Area VSLB(O34)
Save
Select back arrow
Message type : E (error)
Message Number 034 (select)
Under message variables
For 1.BKPF – BLART (document type)
For 2.BSEG – GSBER (Business Area)
Save
2.Define validations for posting T/C OB28
Path: SPRO € Financial accounting € Financial accounting global

Settings € document € Line item € Define validations for posting
Select New entries button
Company Code VSL
Call up point : 2 (Line Item) (select) (000)
Validation : VSLBA (Business Area checking)
Activation level : 1 (active)
Save
:
Enter
END USER AREA:
1.Posting of transaction with SA for Bangalore business area T/C

F-02
Document date: 8.8.2011

Type SA
Company Code VSL
Posting key 40
A/c 200105
Enter
Amount : 50000/-
Business area VSLB
Text : Equity Share capital receipt
Posting key 50
A/c 100000
Enter
It gives error message document type SA to use Business area VSLH
SUBSTITUTION
Replace the field with some text/value:-- Requirement

1.. An existing Company is going for SAP – we have to upload the
balances In SAP.
Cash account Debit (Balance uploading) 200000.00

SBI Current A/c Debit ( --- Do ----) 300000.00
To SBI Rupee Loan ( --- Do ----) 250000.00
To Equity Share Capital ( --- Do----) 250000.00
We make text field optional - we create a substitution rule – for text

:
field Business area and Business place
2. In TDS we have Business area and Business place. If we use

Business area – VSLH – replace business place field with VSLF
1.Maintain substitution :-- T/C GGB1
Path: SPRO € Financial Accounting € Special purpose Ledger € Tools

€ Maintain validation/Substitution/Rules € Maintain substitution
Select Financial accounting folder
Keep the cursor on line item folder
Select substitution button
Substitution : VSL1
Description: Text field substitution
Save
Keep the cursor on VSL1 folder
Select Step button
Select BSEG – SGTXT check box
Enter
Select constant value radio button
Enter
Step(001) : Text substitution
Keep te cursor on prerequisite folder
Double click on company code
Company code: VSL
Enter
Keep the cursor on substitutions folder
For text -- constant value / Balances take over
Save
:
2.Define Substitution in accounting documents: T/C OBBH
Path: SPRO € Financial accounting € Financial accounting global

Settings € document € Line item € Define substitution in accounting
Documents
Company code : VSL
Call up point : 002 (Line Item) (select)
Substitutions : VSL1
Activation level : 1 (active)
Save
Enter
3.To make text field and value date field optional for field status
group G001 and G005:-- T/C OBC4
4.Posting of transaction :-- T/C F-02

Type : SA
Company Code: VSL
Currency : INR
Select Fast data entry button
Posting key Account Amount Business Area

40 200100 150000 VSLH
40 200120 50000 VSLH
50 100000 100000 VSLH
50 100300 100000 VSLH
Save
(We have to deactivate after completion of practice)
:
ISSUES IN IMPLEMENTATION (GAPS):
1.It s called GAPS
2.Before going live in production server all issues should be resolved

Ways to resolve issues:--
1.ABAP Programs
2.Write to SAP the issue
3.Work Arounds (indirect method) (Reversal of reverse document)
4.User Exits ( Functional Enhancement)
For some programs SAP has given hooks – our Abaper can write a
Program and attach to SAP program.
1.Work list creation for getting cash and bank balances
Path: Accounting € Financial accounting € General Ledger €

Environment
€ Current settings €Maintain work list for display balances T/C OB55
or S_ALR_87005056
Double click on object SAKNR – GL Accounts
Select create button
Work list : VSL Banks
Name VSL cash and bank balances
Enter
Values 200100, 200101, 200105, 200130, 200131, 200132
Save
2.To view account balances FS10N
Select activate work list button

:
GL accounts work list VSL Banks
Company Code or values ; VSL
Fiscal year : 2011
Double click on cumulative balance
REVERSAL OF REVERSED DOCUMENTS: --
Option – 1:--Use T/C – FBR2 – post with reference

Option - 2:-- As per SAP standard error make it to warning and
reverse Use T/C FB08 – Reversal
Give the document number which is to be reversed
Company Code : VSL
Fiscal Year : 2011
Reversal reason – 01
Save
It gives a error message document was already reversed Double
click on error message – Message Number F5361 Path for changing
Message Control
Path: SPRO € Controlling € general controlling € change message
Control T/C OBA5
Application Area – F5 Enter
Message number : 361
User name : SAPUSER
Online : W (warning )
Batch input : W (warning)
Save
Enter
Use T/C FB08
Document number – 19
:
Company code : VSL
Fiscal Year : 2011
Reversal reason : 01
Save
Ignore the warning message enter
Cash payments in excess of Rs.20000

10.08.2011 Freight payment
Freight A/c Debt 36000.00

To cash A/c 36000.00
We get a list of payments in excess of 20000 by way of cash
09.08.2011
Vendor Special GL(A) Dr 19000.00

To cash A/c 19000.00
10.08.2011 Reversal of Freight payment
Cash A/c Dr 36000.00

To Freight A/c 36000.00
10.08.2011 Posting of transaction
Freight A/c Dr 36000.00

To cash 17000.00
To vendor special GL (A) 19000.00 cleared
UseT/C FBL3N
GL account : 200100 cash account
Company code VSL
From Menu € Edit € Dynamic selections
:
Double click on debit /credit indicator
Double click on amount in local currency
For debit /credit indicator : select H (credit)
For amount in local currency: select multiple selection button/right
arrow
Select maintain selection options button
Select > (greater than or equal to symbol)
Single value : 20000
Select copy button
From Menu € Goto € Variants € Save as
variant Variant name : VSL
Meaning Cash payments in excess of 20000/-
Save
Use T/C FBL3N
Select get variant button
Select variant VSL
Bills sent for collection tracking or noted Items
1.VSL has made sale to a customer on 13.07.2011

2.Terms of payment 30 days redit
3.They give the bill to their Bank for collection on 10.08.2011. Bank
will collect from customer and credit to VSL current A/c.
4.We want to track which bill is given to which bank and due date of
the of the bill OR.
Noted item – noted item means one line item
It will not update the Records

It is only for information/Reporting purpose
NOTED ITEMS:--
:
Letter of Credit (LC) opened with our bank for a vendor. OR Bank
guarantee (BG) given to APSEB
Steps:
1. Creation of GL Master :-- Bills sent for collection – Current

Assets
Loans and advances T/C FS00
GL a/c No. 200112

Company code VSL
GL a/c 200110 sundry debtors
Company code VSL
Enter
Change short text and long text to bills sent for collection Save
2.Link between sundry debtors and bills sent for collection T/C
OBXY
Path: SPRO € Financial accounting € Accounts Receivables/payables

€ Business transactions € Postings with alternative reconciliation
account
€ Other Special GL transactions € Define alternative Reconciliation
account for customers
A/c Type : D
Special GL indicator 7
Name : B/C
Description: Bills sent for collection
Enter
Select noted items check box
Save
Enter
:
Select accounts button
Chart of accounts VSL
Enter
Reconciliation account 200110
Special GL Account 200112
Save
Enter
3.Sales Invoice posting with 13.07.2011 date T/C F- 22
Payment terms NT 30 – 30 days credit
4.Path for Bills sent for collection Entry T/C F-49
Path: Accounting € Financial accounting € Accounts receivable €

Document Entry € Other € Noted items Doct.dt. 10.08.2011
Type DA
Company code VSL
Reference : 3456
Special GL Indicator 7
A/c 3000601 (customer a/c)
Business area VSLH
Amount 100000
Due 12.08.2011
Assignment SBI
Text bills sent for collection
Save
Ignore message press enter
Menu € Document €
display
We can see only one line item – There is no Debit/Credit
5.To view bills sent for collection Report T/C S_ALR_87012173

:
Path: Accounting € Financial accounting € Accounts receivable €
Information system € Reports for Accounts receivable accounting €
Customers: Items € List of customer open items for printing
Company code VSL
Select Noted Items Check box
Execute
6.Reversal of noted item: FB08
Doct.No. 600004
Company code VSL
Fiscal year 2011
Reversal Reason 01
Save
SUPPORT ISSUES
Issues in support is called tickets
1.After implementation, Company has given for support also to the

same consulting company.
2.Support services will be performed from consulting company’s

place
3.There will be a support group consists of functional consultants

and technical consultants
4.The company’s core team member will send issue to support group
In the issue he has to specify priority of the issue
a) High b) Medium c) Low
5.Billing also based on issues solved and based on priority of the

:
issue
6.Once the issue is received by support group, they send an Initial

Response (IR)
7.After issue is solved they will inform to Company core team

member and after testing by company core team member it will be
transported to production server client.
8.The consultant has to specify how many hours he has taken to

solve the issue.
How to make reference field required for document type KR –

Vendor Invoice T/C OBA7
Select KR – Vendor Invoice

Select details
Select Reference number
check box
Save
Enter
Posting of purchase Invoice T/C F-43
Here we must and should give reference number otherwise it won’t

Accept to finish the transaction.
To open periods differently for Vendors and Customers
Eg: Sales Tax Returns for June - to file on or before 20th of July
Profitability for June is not finalised up to 30th of July.
If we open June periods after 20th of July – someone posts for
Vendors And Customers sales tax data will change. Every month we
can’t file Revised return.
For Vendor and customer – open periods from July to August for GL
:
A/c Open periods from June to August.
Use T/C OB52
Select position button
Enter
For variant VSL
From period 3
Year 2011
To period 12
Year 2011
Save
Enter
Select variant VSL

Select copy as button
Change the account type K
From account 100501 sundry creditors RM
To account 100501
From period 4
Enter
Save
Posting of purchase invoice T/C F-43
Doct. Dt:11.06.2011
Postg.dt. 11.06.2011
Type : KR
Company Code VSL
Posting key : 31
Account : 400201
Enter
Error period 003/2011 is not open for A/c type K for GL account
:
(If we give posting key 40 – It will accept)
Business area trial balance not matching
Debit SBI Current A/c 200000 VSLH
Credit Equity Share Capital 200000 VSLB
Save
Trial Balance Business area wise will not match. We have to run the
Business Area clearing.: Automatic entry:
Business Area clearing debit 200000.00 VSLB

To Business area clearing 200000.00 VSLH
Manual entry: in Hyderabad books
Hyderabad account debit 200000.00

To Business area clearing account 200000.00
In Bangalore Books:
Business Area clearing debit 200000.00

To Bangalore Account 200000.00
1.Creation of GL Masters – Business Area clearing – Current

Assets, Loans And Advances T/C FS00
GL A/c 200140
Company Code VSL
GL A/c 200120
Company Code VSL
Enter
Change short text and long text to Business area clearing
Select create/bank/interest Tab
Field status group G067
:
Save
2.Define Accounts for subsequent adjustment:-
Path : SPRO € Financial Accounting € GL Accounting € Business

Transactions
-€ Closing € Reclassify € Define accounts for subsequent
adjustment Double click on clearing A/c
Enter
A/C 200140
Save
Enter
3.Posting of Transaction T/C F-02
Doct.dt.12.08.2011
Type SA
Company Code VSL
Posting key 40
A/C 200105 (SBI current account)
Enter
Amount : 200000
Business Area : VSLH
Text : Equity share capital receipt
Posting key : 50
A/c : 100000 (Equity share capital)
Enter
Amount *
Business Area VSLB
Text +
Document € Simulate € Save
4.Calculate Balance Sheet adjustment account: T/C F.5D

:
Path: Accounting € Financial Accounting € General Ledger € Period
processing €
Closing € Reclassify € Balance Sheet adjustment €
Calculate Company code VSL
Execute
5.Post Balance Sheet adjustment T/C F.5E
Path: Accounting € Financial Accounting € General Ledger € Period

processing €
Closing € Reclassify € Balance Sheet adjustment € Post Balance
Sheet adjustment
Company code VSL
Key date: 31.08.2011 (month ending date)
Select generate postings check box
Document type SA
Select log at line item level check box
Select log of distributed documents check box
Execute
Issue: We have vendor Mr.x – He is also a customer – In APP we have
to clear vendor and customer receivables and issue check for the
next amount.
Vendor payable 200000
Customer Receivable 50000
To adjust in APP and issue check only for 150000 T/C XD02
(Customer change)
Customer 3000601
Company Code VSL
Enter
Select Company code data button
Select payment transactions tab
Select clearing with vendor check box
:
Save
Change in reconciliation A/c for vendor/customer master:--
Vendor 4000201 ABC India ltd – Assigned 100501 Sundry Creditors
RM
Instead of assigning 100503 Sundry creditor stores by mistake we
have assigned
100501 Sundry creditors Raw material.
3Scenarios:--
1.Wrong account assignment in vendor master – No postings in

vendor master A/c Use T/C – XK02 – change Vendor – change
reconciliation A/c from 100501 to 100503 save.
2.Wrong A/c assignment in Vendor Master – payables are there in

Vendor master A/c Use T/C – XK02 – Change vendor – change
Reconciliation A/c from 100501 to
100503 save.
For old purchase payments – It takes 100501 – Sundry Creditors Raw

material- 100501 Sundry creditors Raw material will be zero.
For new purchases it takes – 100503 – Sundry creditors stores
3.Wrong A/c assignment in vendor master – payables are there in

vendor A/c The balance is carried forward to next year (we have not
made payment for old Purchases – It will be shown under Sundry
Creditors Raw material
a)Use T/C – XK02 – Change vendor – change reconciliation A/c from

100501 to 100503 save.
b)Create 2 accounts:
100503 – Sundry Creditors Stores (Reconciliation A/c)
:
100504 – Sundry Creditors Stores provisional (Non reconciliation
A/c)
c)Link between Sundry Creditors Raw material and Sundry Creditors

Stores
Provisional 100501 – Sundry Creditors Raw material 100504 Sundry
Creditors Stores Provisional
d)In the year end reconciliation A/c Run: Balance in Sundry Creditors
Raw Material account on 31.03.2012 will go to 100504 Sundry
Creditors Stores Provisional.
e)In the Balance Sheet presentation on 31.03.2012

Sundry Creditors stores = Sundry Creditors stores + Sundry
Creditors stores Provl.
f)Automatic reversal of (d) entry on 01.04.2012
g)When we make payment in the next year for the old purchase. It
debits 100501 Sundry Creditors Raw Material – Sundry Creditors
Raw Material will be zero.
g)STEPS:
1.Creation of 2 GL Masters T/C FS00
A)Sundry Creditors Stores

B)Sundry Creditors Stores Provisional
GL A/c 100503
Company Code VSL
GL A/c 100501
Company Code VSL
Enter
:
Change short text and long text to Sundry Creditors Stores
Save
GL A/c 100504
Company Code VSL
GL A/c 100501
Company Code VSL
Enter
Change short text and long text to Sundry Creditors Stores
Provisional
Select Control data Tab
Reconciliation A/c for A/c type blank
Save
2.Define screen layout per activity (Vendors):
Path: SPRO € Financial Accounting € Accounts Receivable and

Accounts payable
€ Vendor Accounts € Master data € Preparations for creating Vendor
Master data
€ Define screen layout per activity (Vendors)
Double click on change vendor (accounting)
Double click on Company code data
Double click on Account Management
Reconciliation A/c – Optional entry radio button
Save
Enter
Select back arrow
Double click on change vendor (centrally)
Double click on Company code data
Double click on Account Management
Reconciliation A/c – Optional entry radio button
Save
:
3.Change Reconciliation Account in Vendor Master XK02
Vendor 4000201
Company Code VSL
Select accounting information check box under Company code data
Enter
Reconciliation A/c 100503 (Sundry Creditors Stores)
Save & Enter to ignore the message
4.Define adjustment accounts for changed reconciliation A/c

T/C OBBW
Path: SPRO € Financial Accounting € General Ledger Accounting

€ Business Transactions € Closing € Reclassify € Transfer and sort
receivables and payables € Define adjustment accounts for changed
reconciliation accounts Chart of Accounts VSL
Enter
Reconciliation A/c 100501
Adjustment A/c 100504
Save & Enter
5.Sorting/Reclassification T/C FAGLF101
Path : Accounting € Financial Accounting € Accounts payable €

Period processing
-€ Closing € Reclassify € Sorting/Reclassification (New)
UPGRADATION STEPS
It means version change – upgrading from old version to new version

– SAP support Will not be available for old versions after some period
– Companies will have to Go for up gradation within the specific
period.
:
2 STAGES:
1st Stage: Technical Upgrade:--
This is mandatory. Basis person plays an important role – he

transfers data and ABAP reports from old version to New version.
Functional consultant role:--
SAP releases delta in that it shows what changes have been

made from old Version to new version – Go through the delta.
Tally A/c Balances with old version balances.
Tax Codes are working properly in new version.
Number of ABAP Reports will not work in new version due to
tables change by SAP Run the Report and ask the Abaper to
change table in new version ABAP Programs .
Activate depreciation keys from migration status to active
status.
In ECC6 – for depreciation posting document type AF – for
number range Interval deselect external check box.
Functional Upgrade:
This is optional Customizing new features given in the new version
New General Ledger

Online Reconciliation Ledger
Document splitting
Segments creation
Foreign currency balances revaluation valuation area wise.
DATA TAKEOVER
Master Uploading -- 1st stage

Balances uploading – 2nd stage I)
:
Master Uploading:--
G/L Masters T/C FS00

Vendor Masters T/C XK01
Customer Master T/C XD01
Asset Master T/C AS01
Material Master T/C MM01
Create an Excel File and note down the values to be loaded --

Convert the file to Text File € Upload to SAP
Legacy System Migration Work Bench (LSMW)

Batch Data Communication (BDC)
Extended Computer Aided Testing TooL (ECATT)
LSMW:--- for uploading masters -- Functional Consultant Job
BDC:--- Require Programming Knowledge – ABAPER Job
Testing of Data
LSMW STEPS:
1. Open new Excel File and note down the values to be uploaded.
Also Open SAP FS00
P/L Long
GL.A/c.No Co.Code A/c.group B/S A/c Sh.Text
A/c Text
IDBI IDBI
100310 VSL SCLN √
Loan Loan
SBH SBH
200106 VSL CAST √
A/c. A/c.
Sales Sales
300001 VSL SALE
Trd. Trd
Wage Wage
400101 VSL PRSN
A/c A/c
Field
Bal.in Local Line item Sort Relevant to
:
A/c.Currency Currency Display Key status Cash flow
Group
INR √ √ 001 G005
INR √ √ 001 G005 √
INR √ √ 001 G001
INR √ √ 001 G001
1)Remove Column Headings
2)No Gap should be there in between rows
3)We have to delete the other sheets except we are using
4)Select the sheet

press right click on mouse Select format cells
Select text
Select O.k button
5)From Menu € File € Save As File name VSLTEXT

Save as type text (Tab delimited) Select save button
Select no button Select cancel button
From Menu € File € Close €
Select no button
2) Open a new excel file and note down the technical name of each
field. It should be in the same order of point No.1. Also open SAP
FS00
Sl.No. Component Data Type Length

1 SAKNR C 10
2 BUKRS C 4
3 KTOKS C 4
4 XPLACCT C 1
:
5 XBILK C 1
6 TXT20-ML C 20
7 TXT50-ML C 50
8 WAERS C 5
9 XSALH C 1
10 XKRES C 1
11 ZUAWA C 3
12 FSTAG C 4
13 XGKON C 1
1)Keep the cursor on G/L A/c No. in FS00
Press F1 – Select Technical information button

Double click on Field name SAKNR
Copy component SAKNR i.e. G/L A/c No.in Excel component
column
2)Copy component BUKRS i.e. Company code in Excel component

Column.
3)Select Back arrow in SAP FS00
Keep Cursor on A/c Group

press F1
Select Technical information button
Double click on Field name KTOKS
Copy component KTOKS i.e.G/L A/c Group in excel component
column
4)Copy component XPLACCT i.e. P/L statement a/c in excel

component Column.
5)Copy component XBILK i.e. whether it is a balance sheet A/c in

:
excel Component column
6)Copy Component TXT20 - ML i.e. short text in excel component

column
7)Copy component TXT50 - ML i.e. long text in excel component

column
8)Select back arrow in SAP FS00.
Keep the cursor on A/c currency

Press F1.
Select Technical information button.
Double click on Field name WAERS.
Copy component WAERS i.e. A/c currency in excel component
column
9)Copy Component XSALH i.e. only balances in local currency in

excel Component column.
10)Copy component XKRES i.e Line item display in excel component

column
11)Copy ZUAWA i.e. Sort Key in excel component column
12)Copy FSTAG i.e. field status group in excel component column
13)Copy XGKON i.e. Relevant to cash flow in excel component

column Save as an excel file
3) Use T/C LSMW in SAP.

Project : VSL
Sub project : FI (FI Area)
:
Object : GL (GL Masters uploading)
Select create entry button
Project : VSL
Description: : VSL Project
Enter
Project : VSL
Sub project : FI
Description : FI Area
Enter
Project : VSL
Sub project : FI (FI Area)
Description : FI Area
Object : GL
Name : GL masters uploading
Enter
Select continue button
Always It should be in double click is equals to change mode
(Double click = change) click on that
Select Batch input recording radio button
From the menu € Goto € Recordings over view
Select Create recording button
Recording : VSLGL
Description : GL Recording
Owner : SAPUSER
Enter
T/C FS00
Enter
GL A/c 200107
Co.Code VSL
From Menu € GL A/c € Create
A/c Group – Current Assets loans and advances
:
Select Balance sheet A/c radio button
Short text and long text ICICI current Account
Select Control data tab
Select Only balances in local currency check box
Select Line Item display check box
Sort Key : 001
Select Create/Bank/Interest Tab
Field status group : G005
Select Relevant to cash flow check box
Save
Keep the cursor on FS00
Select default all button
Save
Select back arrow 2 times
Recording VSLGL
Save
Select back arrow
Select create a structure button
Source structure VSLSTR
Description: VSLGL Structure
Enter
Save
Select back arrow
Keep the cursor on VSLSTR
Select Table Maintenance button
Copy excel component column to SAP field name column
Copy excel data type column to SAP type column
Copy excel length column to SAP length column
Save
Select back arrow
:
Save
Select back arrow
Execute
Save
Select back arrow
Execute
Keep the cursor on VSLGL
From Menu € Extras € Auto Field mapping
Enter
Go on select accept proposal button
Till we get the message Auto Field mapping complete
Enter
Save
Select back arrow
Skip maintain field values, Translations, user – defined routines
Select specify files radio button
Execute
Keep the cursor on the PC (Front end)
Select Add entry button
File : VSLTEXT (select)
Name : GL Masters uploading
Select Tabulator radio button
Enter
Save
Select back arrow
Save
Select back arrow
Select execute button once again execute button
Skip display read data
Select convert data radio button
:
Skip display converted data
Select create batch in put session radio button
We get a message 1 batch in put folder with 4 transactions created
Enter
Select session Name GL
Select process button
Select display errors only radio button
We get a message processing of batch in put session completed
Select Exit batch input button
4) To view the Accounts created FS00
Select Drop down button beside GL A/c No.
Enter
Sundry Creditors -- Reconciliation A/c – Vendors K
Sundry Debtors -- Reconciliation A/c – Customers D
Assets – plant & machinery -- Reconciliation A/c A
Balances uploading:--
If the company is going live from 1.4.2011
A Take only Balance sheet account balances as on 31.03.2011

B In case of vendors and customers – Take all open items as on
31.3.2011
If the company is going live in the middle of the year say from
:
1.8.2011
A Take profit and loss account balances and Balance sheet account
Balances as on 31.07.2011
B In case of vendors and customers – Take all open Items as on
31.07.2011
Why SAP suggests to take balances instead of transactions:--
1)In normal accounting Vendors, Customers and Assets are part of

general ledger where as in SAP we have sub ledger concept
2)In normal accounting for Vendors and Customers, payables/

Receivables and advances will be shown in one A/c – In SAP
Vendors/ Customers. Payables/receivables will be shown under
normal items and Advances will be shown under special GL Items.
3)In normal accounting Assets will be shown A/c head wise like plant
& Machinery wise . In SAP Assets will be shown each sub asset wise
Purchase cost/ accumulated depreciation and net book value.
4)In normal accounting depreciation is a provisional figure where as

in SAP It is actually calculated figure for each Sub asset wise.
5)In normal accounting Raw material consumption is a balancing

figure. Opening stock + purchases - closing stock = consumption
Balance figure is Raw material consumption.
In Sap at the tome of consumption for each material accounting,
Entries Will be generated automatically.
6)In normal accounting closing stock is a lump sum figure. Debt

closing stock --- Balance Sheet
Credit closing stock --- profit and loss account
In SAP for closing stock each material wise quantity/rate and amount.
:
Will be captured.
7)In normal accounting no production and delivery entries will be

passed. Difference between production and delivery is closing
stocks.
In SAP at the time of production and delivery accounting entries will
be passed automatically at production cost.
PROCEDURE FOR BALANCES UPLOADING
1.Prepare a statement showing each vendor wise bill wise payables

and advances -- The total should match with trial balance figure.
2.Prepare a statement showing each customer wise/bill wise/

receivables and advances -- The total should match with trial
balance figure.
3.Prepare a statement showing each sub-asset wise acquisition

value, accumulated depreciation and net book value. The total
should match With trial balance figure.
4.Prepare a statement showing each material wise quantity rate and

amount The total should match trial balance figure.
5.Create 5 dummy accounts. It will be Non-reconciliation A/c. It can

be under Any group. Generally we create under current liabilities &
provisions group.
GL clearing account
Vendor clearing account
Customer clearing account
Asset clearing account
Stock taking account
6.Our data take over is correct after up loading the balances our 5
:
dummy Accounts become zero.
7.We should not allow users to enter day to day data in production
server client till the balances are uploaded and tallied.
TRIAL BALANCE
Particulars Debit Credit
Equity share capital 500000.00
Party X account 100000.00
Accumulated depreciation
200000.00
Plant and machinery No.5
Fixed Assets pl/machinery 300000.00
Sales 400000.00
Party A account 150000.00
SBI Current account 275000.00
Inventory Raw material 100000.00
RM.consumption 375000.00
1200000.00 1200000.00
5. – Dummy Accounts
GL clearing account : 0
Vendor clearing account : 5000 0
Customer clearing account : 0
Asset clearing account : 0
Stock taking account : 0
STEPS:
1) GL Credit balances take over F-02 Fast data entry screen
GL clearing account Debit 1200000.00

To Equity share capital Credit 500000.00
:
To Vendor clearing Credit 100000.00
To Asset clearing Credit 200000.00
To Sales Credit 400000.00
GL Debit balances take over - F-02 Fast data entry screen
Asset clearing account Debit 300000.00

Customer clearing Debit 150000.00
SBI Current account Debit 275000.00
Stock taking Debit 100000.00
RM consumption Debit 375000.00
To GL Clearing account Credit 1200000.00
3(I) Prepare a statement showing each vendor wise bill wise payable
s/ and advances and the total should match with Trial Balance figure.
Party X account Debit credit

Purchase Bill No. 1 70000.00
Advances 40000.00
Balance 100000.00
140000.00 140000.00
Balance Credit 10000.00

3(II) To take vendor transactions F-43
Vendor clearing account Debit 95000.00

Party X special GL (A) Debit 40000.00
To party X a/c bill 1 70000.00
Credit (Sundry Debtors)
To Party X a/c bill 2 Credit (Sundry Debtors) 20000.00

:
To Party X a/c bill 3 Credit (Sundry Debtors) 45000.00
3(III) To pass rectification entry F – 43
Vendor clearing account Debit 5000.00

To Party X A/c bill 3 Credit 5000.00
4(A) Prepare a statement showing each customer wise bill wise recei
vables and advances the total should match with trial balance figure
Customer A account
Sale Bill No. 1 Debit 120000.00
Sale Bill No. 2 Debit 50000.00
Advance Credit 20000.00
Balance Debt 150000.00
4(B) Customer transaction take over F-22
Party A A/c - Bill No. 1 Debit 120000.00

Party A A/c - Bill No. 2 Debit 50000.00
To Party A spl GL a/c Credit 20000.00
To Customer clearing a/c Credit 150000.00
5(A) To make Fixed Assets Plant & Machinery GL account and accum
ulated
depreciation GL account as non reconciliation a/c and post T/C F-02
Posting key 40 Plant & Machinery Debit 300000.00

Posting key 50 Accumulated dep. Credit 200000.00
Posting key 50 Asset clearing Credit 100000.00
Non Reconciliation account means --- in FS00 Reconciliation

account for Account type Assets remove.
:
Path: SPRO € Financial accounting € Asset Accounting preparing for
production start up € Production start up € Set or reset reconciliation
Accounts T/C OAMK
Select Company Code VSL
Double click on change control of reconciliation accounts folder
From Menu € Edit € Selections € Select All
Select delete reconciliation indicator for all accounts button
Save
Enter
5(B) Creation of Asset Master AS01 or LSMW € in live use T/C

AS01
Asset class VSL 2000 (Dept A)

Company Code VSL
Enter
Description: Machine No.5
Capitalized on : 15.06..2005
Select Time dependent Tab
Select depreciation areas tab
Depreciation key : VSL1
Useful life :15
Period : 04
Ordinary depreciation start date 1.4.2011
Save
5(C) To take over each sub--asset wise acquisition value and

accumulated depreciation. It will not update our GL accounts.
Since we have removed reconciliation a/c for a/c type - Assets.
Path: SPRO € Financial Accounting € Asset Accounting € Asset data

transfer
:
€ Manual online transfer € Create/change/display legacy asset T/C
AS92 Double click on change legacy Asset
Asset No.200003
Sub NO. 0
Company Code VSL
Select Takeover values button
Cumulative acquisition value 300000
Accumulated ordinary depreciation 200000
Save
5(D) To make fixed assets plant and machinery and

accumulated depreciation plant and machinery as reconciliation
a/c T/C OAMK
Select Company Code VSL

Double click on change control of reconciliation account folder From
Menu € Edit € Selections € Select all
Select set reconciliation indicator for all account button
Save
Enter
6(A) Prepare a statement showing each material wise

Quantity/Amount/Rate The total should match with trial balance
figure.
Material No. Quantity Rate Amount

Raw Material 1 2000 25 50000
Raw Material 2 1000 30 30000
Raw Material 3 2000 10 20000
100000
:
6(B) Creation of Material Master (MM01) in accounting view enter
Moving Average Price.
Raw Material No.1 - 25/-, Raw Material No.2- 30/-, Raw Material No.
3 – 10/-
6(C) Use T/C MB1C
Movement Type : 561 Plant – HYD Factory Plant

Storage – Location HYD RM storage location Material Nos.
and quantity
RM1 – qty 2000, RM2 – qty.1000, RM3 – qty.2000
Save
Accounting Entry will be generated automatically
Inventory RM local Debt BSX 100000.00

To Stock Taking Credit GBB BSA 100000.00
REPORTS
1. Standard Reports
2. ABAP Reports
3. Report Painter
4. SAP Query
1. Report Painter: We have 3 Company Codes VSL, VCL, VIL
All Company Codes are using same chart of accounts –
VSL. We want to Compare or consolidate.
SAP Standard Report: 400100 Salaries A/c
VSL 500000
VCL 300000
VIL 200000
:
Total 1000000 Company requirement
400100 salaries A/c: VSL-500000, VCL-300000, VIL-200000 Total
1000000/-
Eg: 2:Company wants Account balance debit separately and credit s
eparately
STEPS:
1. Define Variables
2. Define Set
3. Define Library
4. Creation of Report
5. Creation of Report group
6. Create Transaction code for the Report
7. Assign Report in SAP Menu
1.Define Variables: T/C GS11
Path: Accounting € Financial accounting € Special purpose ledger €

Tools € Set Maintenance € Variables €
Create Variable V1
Table : Select Reporting Tables radio button
Enter
Table Select GLT0
Field name select BUKRS Company code
Select Value radio button
Enter
Default values VSL
Save
Variable V2
Table GLT0
Field name RPMAX period select Select
Value radio button
:
Enter
Default value 01
Save
Variable V3
Table GLT0
Field name select RPMAX
Select Value radio button
Enter
Default value 16
Save
Variable V4
Table GLT0
Field name select RYEAR – fiscal year
Select formula radio button
Enter
Keep the cursor on formula row
Select formula exit button
Select S001 year
Save
2.Define Set: T/C GS01
Path: Accounting € Financial accounting € Special purpose ledger €

Tools € Set Maintenance € Sets €
Create Set Name : VSL
Table : GLT0
Select basic set radio button
Select Header button
Field Name : RACCT Account number select
Enter
Basic Set : VSL
Description : VSL/VSL set
Select Values button
:
From Value Short Text of set line
100000 Equity Share Capital
200105 SBI Current account
300000 Sales account
400100 Salaries account
Save
3.Define Library:
Path: Path: Accounting € Financial accounting € Special purpose

ledger €
Tools € Report Painter € Report writer € Library € Create
GR21 Library : V1
Table : GLT0
Select header button
Description : Library for VSL
Select Characteristics button
Select RACCT account number check box
Select DRCRK debit/credit indicator check box
Select Basic key figures button
Select Key figures button
Save
4.Creation of Report: T/C GRR1

ledger €
Tools € Report Painter € Report €
Create Library : V1
Report : VSL/VSL Report
Section 0001/ VSL Report
:
Double click on Lead column
Short text : Accounts
Select copy short text button
Enter
Double click on Row 1
From available characteristics
Select account number
Select left arrow button
For account number select set or Hierarchy node on off check box
From select VSL
Text : VSL set
Select confirm button
Keep the cursor on VSLSET
From Menu € Edit € Rows € Explode
For account number select expand radio button
Enter
Double click on column 1
Select key figures with characteristics radio button
Enter
Basic key figure local currency
From the available characteristics
Select Ledger
Select record type
Select debit/credit
Select left arrow
Name : Ledger From : 0
Record type : 0 (actual data)
Debit/credit : S debit
0 – GL A/c transaction figures
Select change short, middle and long text button
Short : debit
:
Enter
Double click on column 2
Select key figures with characteristics radio button
Enter
Basic key figure – local currency
Name Ledger from : 0
Name Record type : 0
Name Debit/credit H (credit)
Select change short, middle and long text button
Short Credit
Enter
From Menu bar € Edit € general data selection
From available characteristics
Select Company code
Select fiscal year
Select period
Select left arrow
Name Variable From Variable on/off TO

Company code √ V1 X
Fiscal year √ V4 X
Period √ V2 √ V3
5.Creation of Report group T/C GR51

ledger €
Tools € Report Painter € Report writer € Report group € Create
:
Report group
VSL1 (4 characters)
Library V1
Enter
Description Report group for VSL
Select Reports button
Select Report VSL
Save
Select generate button
Select execute
Report group VSL1
Execute
Once again Execute
Keep the cursor on Accounts column
From Menu bar € settings € column attributes
Width 35
Enter
6.Create transaction code for the Report T/C SE93
Path :Tools € Abap workbench € Development € Other Tools €

Transactions
Transaction code ZVSL Report
Short text : VSL Report
Select Transaction with parameters (parameter transaction) radio
button
Enter
Transaction – start-- Report
Select skip initial screen check box
Select inherit GUI attributes check box
Name of screen field Value
Select D-SREPOVARI- Report type RW
:
Select D-SREPOVARI-Report VSL1
Save
Select local object button
Select text button
7.Assign Report in SAP Menu T/C SE43
Path: up to other Tools same path €

Area Menus Area Menu : S000
Select change area menu button
Select change button
Select German button
Select RECHNUNGSWESEN folder (Accounting)
Select FINANZWESEN folder (Financial Accounting)
Select HAUPTBUCH folder (GL)
Select Info system folder
Keep the cursor on Info system
Select add entry as sub note button
Text VSL Report
T/C/Menu ZVSL Report
Enter
Save
SAP QUERY
This is one more way to create a Report

Requirement:
We want to see Account balance – Debit and credit separately also
Period wise.
Steps:
1.Create Info set T/C SQ02

:
Path: Tools € Abap workbench € Utilities € SAP Query €
Info sets Info set : VSL
Name : VSL Info set
Select Logical database radio button
Select Table SDF GL A/c database
Enter
Select BSISEXT check box
Enter
From Menu € Edit € Field Group € Create field group FG : Description
VS : VSL field group Enter
Keep the cursor on VS – VSL field group
Select secondary index & additions section up table BSISEXT
Keep the cursor on Company Code
Select Insert fields in field group button
Keep the cursor on GL Account
Select Insert field in fields group button
Keep the cursor on fiscal year
Select insert field in fields groups button
Keep the cursor on accounting document number
Select insert field n fields group button
Keep the cursor on posting date in document
Select insert field in fields group button
Keep the cursor on fiscal period
Select Insert field in fields group button
Keep the cursor on item text
Select insert field in fields groups button
Keep the cursor on debit amount in local currency
Select insert field n fields group button
Keep the cursor on credit amount in local currency
Select insert field in fields group button
Save € Save
:
Select generate button
2.Assign Info set to user group T/C SQ03
Path: Tools € Abap workbench € Utilities € SAP Query € User

Groups User group VSL FI Users
Description: VSL FI Users
Save
Select assign users and info sets button
User name : SAPUSER
Select assign info sets button
Select VSL info set check box
Save
Select back arrow
Save again
3.Creation of SAP Query T/C SQ01
Path: Tools € Abap workbench € Utilities € SAP Query €

Queries Query V1
Select info set VSL
Title GL Balances Report
Select next screen button
Select VSL field group check box
Select all fields check box
Select basic list button
:
For Company code select selection fields check box
Select GL A/c – section fields check box
Select Fiscal year selection fields check box
Select accounting document number list fields check box
Select posting date in the document list fields check box
Select Fiscal period selection fields check box
Select Item text list fields check box
Select debit amount in local currency list fields check box
Select credit amount in local currency list fields check box
Save
Select Text button
Enter
Company code VSL
Fiscal year 2011
GL A/c 100000 (Equity share capital)
Fiscal period 1 to 6
Execute
SCHEDULE MANAGER
We can schedule any activity to run on a particular date and time Ex:
On 5th of every moth Balance Sheet to run automatically.
1.Go to Balance sheet Report : Create variant and note down the
program
Name F.01
Company Code : VSL
Financial statement version VSL
Reporting year 2011
Reporting periods 1 to 4
Comparison year 2011
Comparison periods 1 to 3 Select classical list radio button
:
Select special evaluations tab
Balance sheet type 1 (standard financial statement)
Select output control tab
Company Code summarization 1
Business area summarization 1
Summary report 3
Comparison type 1
Scaling 5/2
From Menu bar € Go to € Variants € Save as variant Variant name
VSL
Meaning VSL Balance sheet
Save
From Menu € System € Status Variant name : VSL
Program : RFBILA00
2.Path for Schedule Manager T/C SCMA
Accounting € Financial accounting € General Ledger € Periodic

Processing € Schedule Manager
From Menu € Task list € Create Task List VSL
Enter
Task List : VSL/VSL Schedule Manager
Save
Enter
Select back arrow
Keep the cursor on VSL schedule manager
Press mouse right click
Select create task
Description :VSL Balance Sheet transaction Code
Task Owner SAPUSER
Select Transaction radio button
Transaction F.01
Enter
:
Once again Keep the cursor on VSL schedule manager
Select create task
Description :VSL Balance Sheet program
Task Owner SAPUSER
Program : RFBILA00
Variant name : VSL
Enter
Save
Enter
Select return to scheduling button
Keep the cursor on VSL Balance Sheet program
Select schedule
Select immediately radio button
Execute
From Menu € Environment € Job Management
Execute
Select Job check box (RFBILA00/VSL)
Select Spool button
Select spool number check box
Select display contents button
PARTIAL PAYMENT IN APP
By creating payment request as noted item we can make partial

Payment in APP
1.Creation of GL Masters – payment request – Current Loans and

Advances T/C FS00
GL A/c 200151
Company code VSL
:
GL A/c 200150 (Advance o vendors)
Company code VSL
Enter
Short & Long Text : payment request
Save
2.Link between Sundry Creditors & payment request T/C OBXT
Path : SPRO Financial Accounting € Accounts receivable & payable

€ Business transactions € Posting with alternative reconciliation A/c
Other special GL Transactions € Define alternative reconciliation
A/c for vendors
Double click on special GL indicator D
Enter
Special GL A/c 200151
Save
Enter
3.Assign payment request in APP Customization T/C FBZP
Select all Company Codes button

Select VSL
4.Posting of purchase invoice and Block invoice for payment T/C

F-43

Type KR
Company Code VSL
Posting key 31
:
A/c 4000201
Enter
Amount 100000
Business Area VSLH
Payment. Block A (blocked for payment)
Text: Purchase invoice posting
Posting key 40
A/C 200120 (Inventor Raw material)
Enter
Remove the TDS codes Enter
Amount *
Business Area VSLH
Text +
Document € Simulate € Save Document Number 100009
5.Creation of payment request T/C F-59
Document number 100009

Company Code VSL
Fiscal Year 2011
Enter
Again enter
Amount 20000
Save
Enter to ignore message
6.APP Run T/C F110 INSTALMENT PAYMENT TERM

Payment term:--
1.10% payable immediately

2.40% payable with in 30 days
3.50% payable with in 45 days
SPRO€ Financial Accounting € Accounts receivable & payable
:
€ Business transactions € incoming invoices/credit memos €
Maintain terms of payment
Payment terms VSL5
Select customer and vendor check box
Select posting date radio button under default for baseline date
Select next entry
Payment term VSL6
Select customer & Vendor check box
For Term : 1 e number of days 30
Select next entry
Payment term VSL7
For Term 1 number of days 45
Select next entry
Payment term VSL8
Sales text VSL Instalment payment term
Select instalment payment check box
Save
Enter
2.Define terms of payment for instalment payments T/C OBB9
SPRO€ Financial Accounting € Accounts receivable & payable

€ Business transactions € incoming invoices/credit memos €
Define terms of payment for instalment payments Select new entries
button
Terms of payment Instalment Percent Payment terms

:
VSL 8 1 10 VSL5
VSL 8 2 40 VSL6
VSL 8 3 50 VSL 7
Save Enter
3.Purchase invoice posting T/C F-43
Document date 24.08.2011

Type KR
Company Code VSL
Posting key 31
A/C 4000201
Enter
Amount 200000
Business Area VSLH
Payment terms VSL8
Text purchase invoice posting
Posting key 40
A/C 200120
Remove the tax codes
Enter
Amount *
Business Area VSLH
Text +
4.To View Vendor Account transactions T/C FBl1N
Vendor account 4000201

Company Code VSL
Select open items radio button
:
Select normal items check box
Execute
Select change layout button
From the hidden fields select net due date
Select amount in document currency under column content
Select left arrow
Select copy button
One Time Vendor Account
With number of parties we have only one purchase instead of

creating Separate accounts we can use one time Vendor account. At
the time of Purchase invoice posting. It will ask vendor name and
address.
1.. Creation of one time vendor account group
SPRO€ Financial Accounting € Accounts receivable & payable €

Vendor accounts € Master data € Preparations for creating vendor
Master data € Define account groups with screen lay out (Vendors)
Select VSL1(group)
Select copy as button
A/c group VSL3
Name One time vendor group for VSL
Select one time account check box
Enter
Save
Enter
2 Create number ranges for vendor accounts

Vendor accounts € Master data € Preparations for crating
vendor Master data € Create number ranges for vendor accounts
:
Select change intervals button
Select interval button
Number range 30
From number 2000401 To number 2000500
Enter
Save
3.Assign number ranges to vendor account groups

Vendor accounts € Master data € Preparations for crating vendor
Master data € Assign number ranges to vendor account groups
A/c Group VSL3
Enter
For group VSL 3 assign Number range 30
Save
Enter
4.Creation of Vendor Master T/C XK01
Company Code VSL

A/c Group VSL3
Enter
Name : One time vendor A/c
Select next screen button 3 times
Sort Key 012 (vendor number)
Payment terms 0001
Save
5.Posting of purchase invoice T/C F-43

:
Type : KR
Company Code : VSL
Posting key: 31
A/c 2000401 (one time vendor A/c)
Enter
Name : XYZ Ltd
City : Hyderabad
Country : IN
Enter
Amount : 10000
Business Area : VSL
Text : purchase invoice posting
Posting key : 40
A/c : 200120 (inventory Raw material)
Enter
Amount *
Business Area VSLH
Text +
TOLERANCE GROUPS
1.Creation of GL master – payment difference account T/C FS00
GL Account 400306
Company Code VSL
GL A/c 400300 (Rent A/c)
Company code VSL
Enter
Change short text and long text to Payment differences
Save
:
2.Define Tolerance groups for GL accounts
Path: SPRO € Financial accounting € General ledger accounting €

Business transactions € Open tem clearing € clearing differences €
Define tolerance groups for GL accounts
Company Code VSL
Tolerance Group A/tolerance group for VSL
Debit posting 100 Percentage 5%
Credit posting 100 Percentage 5%
Save
Enter
3.Define Tolerance groups for employees

Define Tolerance groups for employees
Select New Entries button
Group A
Company Code VSL
Amount per document 9999999999
Amount per open Account item 9999999999
Cash discount per line tem 10%
Revenue - amount 100 - Per cent 5%
Expense - amount 100 – Per cent 5%
Save
Enter
4.Assign Users to Tolerance groups:

Assign Users to Tolerance groups
:
Select New Entries button
User name : SAPUSER
Tolerance group A
Save
Enter
5.Create Accounts for clearing differences:

Create Accounts for clearing differences
Chart of Accounts VSL
Enter
Save
Account 400306
Save
Enter
6.Assign Tolerance group in GL Master T/C FS00
GL Account 100500 (outstanding expenses)

Company Code VSL
From Menu € GL Account €
Change Select control data tab
Tolerance group A
Save
END USER AREA
1.Posting of Rent Provision T/C F-02
Doct.dt. 26.08.2011
Type SA
Company Code VSL
:
Posting Key : 40
Account : 400300
Enter
Amount : 99990
Text : Rent Provision
Posting Key : 50
A/c 100500
Enter
Amount *
Business Area VSLH
Text : +
2.Outgoing Payment with clearing T/C F-07
Doct.dt. 26.08.2011
Type : SA
Company code : VSL
Clearing text : Outgoing payment
Bank data:
A/c 200105
Amount : 100000
Text : Out going payment
Open item Selection:
A/c 100500
Select process open items button
Double click on payable Amount 99990
PROVISON FOR DOUBTFUL DEBTS

:
1. Sales entry
Customer A/c Debit Sundry debtors
To Sales A/c Credit
2. Transfer sundry debtor to doubtful
Sund.debtors -
Customer special GL (E) Debit
doubtful
To Customer Credit Sundry debtor
3. Provision for doubtful debts
Provision for Bad debts Debit P/L A/c
To Prov.for doubtful debts Credit B/S
4. Written off of provision for doubtful
debts
Provision for doubtful debts Debit With
To Customer special GL (E) Credit With
1.Creation of GL Master
Sundry debtors doubtful and provision for doubtful debts T/C FS00
GL A/c 200130
Company code ; VSL
GL A/c 200110
Company code : VSL
Enter
Change short text and long text to Sundry debtors doubtful
Save
GL A/c 400307
Company code : VSL
GL A/c: 400300
Company Code : VSL
Enter
:
Change short text and long text to provision for doubtful debts
Save
Write off of provision for doubtful debts: T/C FS00
Provision for doubtful debts with clearing
To customer special GL (E) with clearing
GL A/c 100530
Company code: VSL
GL A/c 100500
Company code : VSL
Enter
Change short text and long text to Provision for doubtful debts
Save
2.Define methods T/C OB04
Path: SPRO € Financial Accounting € Accounts Receivable & Payable

€ Business Transactions € Closing € Valuate € Reserve for bad debt
€ Define methods
Provision : VSL
Month : 1
Percentage 1 : 10%
Month : 2
Percentage 2 : 20%
Month : 3
Percentage 3 : 30%
Month : 4
Percentage 4 : 100%
Save
Enter
3.Define Accounts for Reserve for Bad debts T/C OBXD

:
Path: SPRO € Financial Accounting € Accounts Receivable & Payable
€ Business Transactions € Closing € Valuate € Reserve for bad debt
€ Define Accounts for Reserve for Bad debts Chart of accounts : VSL
Enter
Select Debit/Credit check box
Select Provision Method check box
Save
Provision method : VSL
Debit : 400307
Credit : 100530
Save
Enter
4.Use T/C FBKP (Automatic A/c Assignments)
Select special GL Folder

Double click on E
Chart of Accounts : VSL
Enter
Reconciliation A/c : 200110
Special GL A/c : 200113
Save
Enter
END USER AREA
1.Sales Invoice posting T/C F-22
Doct.dt. & Postg.dt; 15.07.2011

Type : DR
Company code: VSL
Posting key : 01
A/c : 3000601 (Customer A/c)
Enter
:
Amount : 100000
Text : Sales invoice posting
Posting key : 50
A/c : 300000
Enter
Amount *
Text : +
2.Transfer Receivable posting T/C F103
Path: Accounting € Financial Accounting € Accounts Receivable €

Period processing € Closing € Valuate € Receivables
Transfer Posting (Gross)
Customer A/c : 3000601
Company Code : VSL
Execute
From Menu € System € Services € Batch Input €
Sessions Select SAPF103 session name
Select process/foreground radio button
Go on press enter till we get the message processing of batch input
Session completed
Select exit batch input button
3.Reserve for Bad debts (Gross) T/C F104

Period processing € Closing € Valuate € Reserve for Bad debts
:
Company Code : VSL
Special GL Indicator : E
Select generate posting check box
Posting mode : E (display errors only)
Execute
4.Write – off of provision for doubtful debts T/c F-21

Document entry € Other € Transfer without clearing
Doct.dt. 2708.2011
Type : DA
Company Code : VSL
Postg.key: 40
A/c : 100530
Enter
Amount : 10000
Text : Write off of doubtful debts
Postg.key : 19 (special GL A/c)
A/c : 3000601 (customer a/c)
Special GL indicator E
Enter
Amount : *
Text : +
ITEM NTEREST CALCULATION
Steps: 1. Creation of GL Master – Interest received T/c FS00

:
GL A/c : 300110
Company Code : VSL
GL A/c : 300100 (exchange gain)
Company Code : VSL
Enter
Change short text and long text to interest received
Save
2.Define interest calculation types
Path : SPRO € Financial Accounting € Accounts receivable &

accounts Payable € Business Transactions € Interest calculation €
Interest Calculation global settings € Define interest calculation
types
Interest indicator : V5
Name : 18% monthly
Interest calculation type : P (item interest calculation)
Save
Enter
3.Define Number ranges for interest forms:

Interest Calculation global settings € Define number ranges for
interest forms Company code : VSL
Select change intervals button
Select interval button
Number range : 25
Year : 2011
From number : 800001
:
To number : 900000
Enter
Save
4.Prepare item interest calculation

Interest Calculation global settings € Prepare item interest
calculation
Select open items check box
Select no cleared items radio button
Reference date : 4 (payment base line date)
Calendar type : G
Number Range : 25
Select post interest check box
Save
Enter
5.Define Reference interest rates : T/C OBAC

Define Reference interest rates
Reference interest rate : V5
Long text : 18% monthly interest
Description : 18% interest
Date from : 1.04.2011
Currency : INR
Save
:
Enter
6.Define Time based terms

Define Time based terms
Interest calculation indicator : V5
Currency key : INR
Effect from : 01.04.2011
Sequential number : 01
Term : Debit interest : arrears interest calculation
Reference interest rate : V5
Select next entry button
Interest calculation indicator : V5
Currency key : INR
Effect from : 01.04.2011
Sequential number : 2
Term – credit interest : Arrears interest calculation
Reference interest : V5
Save
Enter
7.Enter Interest values T/C OB83
Path SPRO € Financial Accounting € Accounts receivable & accounts

Payable € Business Transactions € Interest calculation €
Enter Interest values
Reference interest : V5
Interest rate : 18%
Valid from 1.04.2011
:
Save
Enter
8.Calculation of interest on arrears T/C OBV1
Path SPRO € Financial Accounting € Accounts receivable & accounts

Payable € Business Transactions € Interest calculation € interest
Posting € A/R calculation of interest on arrears
Select symbols button
Select accounts button
Chart of accounts : VSL
Enter
Account symbol : 0001 (interest received)
Currency Inr
GL Account 300110
Account symbol : 1000 (interest received)
Currency Inr
GL Account ++++++++++ Save
Enter
9.Assign interest indicator in customer master T/C XD02
Path: Accounting € Financial Accounting € Accounts receivable €

Master Records € Maintain centrally €
Change Customer : 3000601
Company code : VSL
Enter
Select Company code data button
Save
Enter to ignore the message
END USER AREA:

:
1.Sales Invoice posting T/C F-22
Doct.dt:10.06.2011
Postg.dt:10.06.2011
Type : DR
Company Code : VSL
Posting key : 01
A/c : 3000601
Enter
Enter to ignore the message
Amount : 400000
Text : Sales invoice posting
Posting key : 50
A/c : 300000
Enter
Amount : *
Text : +
2.Interest calculations T/C FINT
Path SPRO € Financial Accounting € Accounts receivable € Period

Processing € Interest calculation € Item interest calculation € Item
Interest calculation
Company code : VSL
Interest calculation to 31.08.2011
Select Test Run check box
Select posting button
Posting date : 31.08.2011
Document date : 31.08.2011
:
Text : Interest up to August
Execute
Select back arrow
Deselect Text run check box
Execute
SPECS
Specs means specifications 2 types of specifications
A.Functional specifications:
Functional consultant job It describes what is needed by the system

This is business oriented
Eg: Cash voucher receipt/payment printing
1.Input
2.Output
B.Technical specifications
Technical consultant
This is system oriented
Prepare a program
User Exits
GAP : One of the methods to solve implementation issues is user

exits
:

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SAP FICO (Financial Accounting & Controlling) Book

Project implementation flow:

Go live date: Date on which actual postings will be made in

Roll outs: Activating the same customization in different locations.

Implementation of new project from beginning to end ASAP

QUALITY ASSURANCE SERVER

QUALITY ASSURANCE SERVER

Phase 1: Project preparation:

Big bang implementation: Implementation of all modules at a time

Phased implementation: Implementation of some modules now

Project steering committee :It consists of senior employees of

OSS: OSS stands for online client support service

Solution Manager: Dedicated server

Purchase cycle Sales Cycle

In purchase SAP has given a release procedure it will work

1. If purchase order value is less To be release by manager

Phase 4: Final preparation:

i)Cut off date:

ii)Cut over plan and cut over activities:

Phase 5: Go Live and Support:

We can plan which activities are to be completed in SAP with dates

From the menu bar Select Go to ---------- > Project Management

To view the project analysis:

One company code can have how many charts of

Optional chart of accounts – chart of accounts assigned to

Group chart of accounts:

In a group they have 3 company codes VSL/VCL/VIL each company

i)Creation of group chart of accounts: (OB13)

Select new entries button

ii)Assign group chart of accounts in operational chart of

Select chart of accounts : VSL

iii)Define account group for group chart of accounts: (OBD4)

Select new entries button

Chart of A/cs. A/c Group Name From Account To Account

iv)Define retained earnings account for group chart of account:

Chart of account : VGP

v)Creation of GL accounts at chart of accounts level: (FSP0)

Path: Accounting ------------ > Financial Accounting --------------

Country chart of accounts:

Legacy chart of accounts:

A company is going live in SAP earlier they have used in house

Assign group account number and Legacy account number in

To view account transactions: (FBL3N)

GL account no. : Blank

Why accounts are to be created at chart of accounts level and

Company code VSL VIL VCL

All company codes use same chart of accounts VSL

How to transfer net profit or loss to different accounts or why we are

The balance in 300000 a/c will go to an account assigned for

A manufacturing company profit from manufacturing activity should

X 100100 operating profit

One company code can have how many currencies?

1)Company code currency: Currency given at the time of company

Country specific second currency

ii)Index based currency:

Country specific fictitious currency

1)Assign group currency for client:

Path: Tools ---------- > Administration ------------ >

2)Assign hard currency for country India:

3)Assign currencies to company code:

Path: SPRO -------------- > Financial accounting (New) ---------