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Sap Fico Project Book Material
Sap Fico Project Book Material
Phase
1 : Project preparation
2 : Business blue print
3 : Realization
4: Final preparation
5: Go live and support
Clients:
Development sever
1. Sand Box 2.Configuration/Golden 3. Development
client Customization client Testing client
1.To test out 1. Testing of data
1.Recreate the
configuration unit
customization option testing some
Ideas and theories at
once projects
Any time / configure the we satisfy in sand box They do integration
:
options available in 2. Transport request will testing
system be activated
Eg: Bill discount
Transport request will
not be activated
Q/A SERVER
ASAP METHODOLOGY:
Release strategy:
Once the purchase order is saved based on the value, it goes to the
inbox of the authorised person till he releases we can not take goods
receipt
:
Phase 3: Realization:
Inter face: Pay roll (Existing package Fox pro) SAPFi employee’s
salaries posting / wages/ PF transfer data from other packages to
SAP package.
28-7-2011
Stress test: We have asked the ABAPer to create a report. In the
report we require company code.
F-02 -- keep the cursor on company code field press Fi select
technical information button
Table BKPF direct table Field name : BUKRS
Go to table BKPF and take field
BUKRS BKPF—BUKRS
When we generate a report time it take will be less,
FS10N – keep the cursor on company code field press F1 select
technical information button Table SKC1C clustered table
Field name BUKRS
Go to table SKC1C and take field BUKRS
SKC1C - - BKPF - - BUKRS
When we generate a report time it takes will be more
GL Masters up loading
:
Vendor Masters up loading
Customer Masters up loading
Asset Masters uploading
Material Masters uploading
Tax codes uploading
GL Balances uploading
Vendor open items uploading
Customer open items uploading
Asset acquisition cost and accumulated depreciation uploading
Material quantities uploading
To transport requests from development to production
Giving no. Range interval for document types
iii)Go live date: Entering the actual data in SAP from 6-7-2011
transactions will be entered from 1st of July.
Path: SPRO
Save, Enter
Enter
P&L statement X
Account : 200100
:
Save
Ignore the warning message press enter Press enter save in your
request.
Option 1:
In client 000 for India SAP has given chart of accounts called
CAIN
Assign country chart of accounts CAIN for company code VSL
(OB62) – Assign for country chart of accounts column
When we create an account for operational chart of accounts
VSL in FS00 – for alternative account no field under control data
tab enter equivalent number of CAIN
Option 2:
Other countries:
i)Hard currency:
Path: SPRO € SAP Net weaver ----------- > General settings ----
--------- > Set countries -----
-------- > Define countries In my SAP systems
Select country IN Select details button
Hard currency : USD
Save
Enter
4)GL master change and select line item display for a/c no
100001 (FS00)
GL account : 100001
Company code : VSL
From the menu bar select GL account --------- > Change
Select control data tab
:
Select line item display check box
Save
Ignore the warning message press enter
GL account no : 100001
Company code : VSL
Form the menu bar select GL account ----------- > Block
Select all check boxes
Save
GL account : 100001
Company code : VSL
From the menu bar select GL account --------- > Block
Deselect all check boxes
Save
GL account : 100506
Company code : VSL
From the menu bar select GL account ----------- > Change
Select control data tab
Select open item management check box
Save
Select long text exists button
Message no: FH087
GL account : 100506
From the menu bar select GL account ----------- > Change
Select control data tab
Select open item management check box
Save
Ignore the warning message press enter.
AS IS DOCUMENT
TO BE PROCESS DOCUMENT
CUSTOMIZATION DOCUMENT
:
This will be prepared by consultants
Here he will specify what customization he has done for each
business process
This will be used as a reference for any process change after wards /
upgradation / support
All company codes are using the same chart of accounts VSL for
each and every expenditure items we will not create separate
accounts
Eg: 400100 salaries account
400110 staff welfare account
We have to post incentives given to employees
VSL will post to account no 400100 salaries
VCL will post to account no 400110 staff welfare account
Eg: 400105 Md remuneration A/c
400300 rent account
We are paying Rent for MD accommodation
VSL will post to 400105 MD remuneration
VCL will post to 400300 Rent account
Expenditure is not comparable account wise among company codes
Use T/code: FS00
GL account : 400100
Company code : VSL
From the menu bar select GL account ------------- > Change
:
Select information (C/A) tab
Select account assignment check box
Select editor button
Items to include:
SAP TABLES:
1. How to view Table name and field name use T/C F-02
Press F1
2. FI TABLES
4.To view data posted in BKPF Table for our company code
1.Transparent Table:
3.Pooled Table:
SOLUTION:
Keep Accounts person in stores verify invoice for delivery terms and
Payment terms - report to accounts manager
:
Difference between Upgrade project and end to end project:
TYPES OF TESTING
3.Unit Testing : This test makes sure that individual part of the
program are working properly
4.Regression Testing: This test makes sure that any new code
added to the program does not have adverse impact on the already
existing functionality.
Eg: For SAP programs SAP has given Hooks -- we can attach our
program to SAP program. It is called user exists (Functional
enhancements)
VALIDATIONS
Document Type SA SB
↓ ↓
Number Range 01 02
↓ ↓
Number Range Interval 1 - 100000 100001 - 200000
SUBSTITUTION
3.To make text field and value date field optional for field status
group G001 and G005:-- T/C OBC4
Save
(We have to deactivate after completion of practice)
:
ISSUES IN IMPLEMENTATION (GAPS):
1.ABAP Programs
For some programs SAP has given hooks – our Abaper can write a
Program and attach to SAP program.
Document number – 19
:
Company code : VSL
Fiscal Year : 2011
Reversal reason : 01
Save
Ignore the warning message enter
09.08.2011
UseT/C FBL3N
GL account : 200100 cash account
Company code VSL
From Menu € Edit € Dynamic selections
:
Double click on debit /credit indicator
Double click on amount in local currency
For debit /credit indicator : select H (credit)
For amount in local currency: select multiple selection button/right
arrow
Select maintain selection options button
Select > (greater than or equal to symbol)
Single value : 20000
Select copy button
From Menu € Goto € Variants € Save as
variant Variant name : VSL
Meaning Cash payments in excess of 20000/-
Save
Use T/C FBL3N
Select get variant button
Select variant VSL
Select execute button
NOTED ITEMS:--
:
Letter of Credit (LC) opened with our bank for a vendor. OR Bank
guarantee (BG) given to APSEB
Steps:
2.Link between sundry debtors and bills sent for collection T/C
OBXY
Doct.No. 600004
Company code VSL
Fiscal year 2011
Reversal Reason 01
Save
SUPPORT ISSUES
4.The company’s core team member will send issue to support group
Eg: Sales Tax Returns for June - to file on or before 20th of July
Profitability for June is not finalised up to 30th of July.
If we open June periods after 20th of July – someone posts for
Vendors And Customers sales tax data will change. Every month we
can’t file Revised return.
For Vendor and customer – open periods from July to August for GL
:
A/c Open periods from June to August.
Enter
For variant VSL
From period 3
Year 2011
To period 12
Year 2011
Save
Enter
Doct. Dt:11.06.2011
Postg.dt. 11.06.2011
Type : KR
Company Code VSL
Posting key : 31
Account : 400201
Enter
Error period 003/2011 is not open for A/c type K for GL account
:
(If we give posting key 40 – It will accept)
Business area trial balance not matching
Debit SBI Current A/c 200000 VSLH
Credit Equity Share Capital 200000 VSLB
Save
Trial Balance Business area wise will not match. We have to run the
Business Area clearing.: Automatic entry:
In Bangalore Books:
GL A/c 200140
Company Code VSL
Select with template button
GL A/c 200120
Company Code VSL
Enter
Change short text and long text to Business area clearing
Select create/bank/interest Tab
Field status group G067
:
Save
Doct.dt.12.08.2011
Type SA
Company Code VSL
Posting key 40
A/C 200105 (SBI current account)
Enter
Amount : 200000
Business Area : VSLH
Text : Equity share capital receipt
Posting key : 50
A/c : 100000 (Equity share capital)
Enter
Amount *
Business Area VSLB
Text +
Document € Simulate € Save
3Scenarios:--
b)Create 2 accounts:
100503 – Sundry Creditors Stores (Reconciliation A/c)
:
100504 – Sundry Creditors Stores provisional (Non reconciliation
A/c)
d)In the year end reconciliation A/c Run: Balance in Sundry Creditors
Raw Material account on 31.03.2012 will go to 100504 Sundry
Creditors Stores Provisional.
g)When we make payment in the next year for the old purchase. It
debits 100501 Sundry Creditors Raw Material – Sundry Creditors
Raw Material will be zero.
g)STEPS:
Vendor 4000201
Company Code VSL
Select accounting information check box under Company code data
Enter
Reconciliation A/c 100503 (Sundry Creditors Stores)
Save & Enter to ignore the message
UPGRADATION STEPS
Functional Upgrade:
DATA TAKEOVER
LSMW STEPS:
1. Open new Excel File and note down the values to be uploaded.
Also Open SAP FS00
P/L Long
GL.A/c.No Co.Code A/c.group B/S A/c Sh.Text
A/c Text
IDBI IDBI
100310 VSL SCLN √
Loan Loan
SBH SBH
200106 VSL CAST √
A/c. A/c.
Sales Sales
300001 VSL SALE
Trd. Trd
Wage Wage
400101 VSL PRSN
A/c A/c
Field
Bal.in Local Line item Sort Relevant to
:
A/c.Currency Currency Display Key status Cash flow
Group
INR √ √ 001 G005
INR √ √ 001 G005 √
INR √ √ 001 G001
INR √ √ 001 G001
2) Open a new excel file and note down the technical name of each
field. It should be in the same order of point No.1. Also open SAP
FS00
4) To view the Accounts created FS00
Select Drop down button beside GL A/c No.
Enter
Sundry Creditors -- Reconciliation A/c – Vendors K
Assets – plant & machinery -- Reconciliation A/c A
Balances uploading:--
If the company is going live in the middle of the year say from
:
1.8.2011
A Take profit and loss account balances and Balance sheet account
Balances as on 31.07.2011
B In case of vendors and customers – Take all open Items as on
31.07.2011
3)In normal accounting Assets will be shown A/c head wise like plant
& Machinery wise . In SAP Assets will be shown each sub asset wise
Purchase cost/ accumulated depreciation and net book value.
GL clearing account
Vendor clearing account
Customer clearing account
Asset clearing account
Stock taking account
6.Our data take over is correct after up loading the balances our 5
:
dummy Accounts become zero.
7.We should not allow users to enter day to day data in production
server client till the balances are uploaded and tallied.
TRIAL BALANCE
Particulars Debit Credit
Equity share capital 500000.00
Party X account 100000.00
Accumulated depreciation
200000.00
Plant and machinery No.5
Fixed Assets pl/machinery 300000.00
Sales 400000.00
Party A account 150000.00
SBI Current account 275000.00
Inventory Raw material 100000.00
RM.consumption 375000.00
1200000.00 1200000.00
5. – Dummy Accounts
GL clearing account : 0
Vendor clearing account : 5000 0
Customer clearing account : 0
Asset clearing account : 0
Stock taking account : 0
STEPS:
GL Debit balances take over - F-02 Fast data entry screen
3(I) Prepare a statement showing each vendor wise bill wise payable
s/ and advances and the total should match with Trial Balance figure.
3(III) To pass rectification entry F – 43
4(A) Prepare a statement showing each customer wise bill wise recei
vables and advances the total should match with trial balance figure
Customer A account
Sale Bill No. 1 Debit 120000.00
Sale Bill No. 2 Debit 50000.00
Advance Credit 20000.00
Balance Debt 150000.00
5(A) To make Fixed Assets Plant & Machinery GL account and accum
ulated
depreciation GL account as non reconciliation a/c and post T/C F-02
6(C) Use T/C MB1C
REPORTS
1. Standard Reports
2. ABAP Reports
3. Report Painter
4. SAP Query
All Company Codes are using same chart of accounts –
VSL. We want to Compare or consolidate.
SAP Standard Report: 400100 Salaries A/c
VSL 500000
VCL 300000
VIL 200000
:
Total 1000000 Company requirement
400100 salaries A/c: VSL-500000, VCL-300000, VIL-200000 Total
1000000/-
Eg: 2:Company wants Account balance debit separately and credit s
eparately
STEPS:
1. Define Variables
2. Define Set
3. Define Library
4. Creation of Report
5. Creation of Report group
6. Create Transaction code for the Report
7. Assign Report in SAP Menu
Save
3.Define Library:
SAP QUERY
SCHEDULE MANAGER
We can schedule any activity to run on a particular date and time Ex:
On 5th of every moth Balance Sheet to run automatically.
1.Go to Balance sheet Report : Create variant and note down the
program
Name F.01
Company Code : VSL
Business Area : VSLH
Financial statement version VSL
Reporting year 2011
Reporting periods 1 to 4
Comparison year 2011
Comparison periods 1 to 3 Select classical list radio button
:
Select special evaluations tab
Balance sheet type 1 (standard financial statement)
Select output control tab
Company Code summarization 1
Business area summarization 1
Summary report 3
Comparison type 1
Scaling 5/2
From Menu bar € Go to € Variants € Save as variant Variant name
VSL
Meaning VSL Balance sheet
Save
From Menu € System € Status Variant name : VSL
Program : RFBILA00
Save Enter
TOLERANCE GROUPS
GL Account 400306
Company Code VSL
Select with template button
GL A/c 400300 (Rent A/c)
Company code VSL
Enter
Change short text and long text to Payment differences
Save
:
2.Define Tolerance groups for GL accounts
Doct.dt. 26.08.2011
Type SA
Company Code VSL
:
Posting Key : 40
Account : 400300
Enter
Amount : 99990
Business Area : VSLH
Text : Rent Provision
Posting Key : 50
A/c 100500
Enter
Amount *
Business Area VSLH
Text : +
Document € Simulate € Save
Doct.dt. 26.08.2011
Type : SA
Company code : VSL
Clearing text : Outgoing payment
Bank data:
A/c 200105
Business Area : VSLH
Amount : 100000
Text : Out going payment
Open item Selection:
A/c 100500
Select process open items button
Double click on payable Amount 99990
Document € Simulate € Save
1.Creation of GL Master
Sundry debtors doubtful and provision for doubtful debts T/C FS00
GL A/c 200130
Company code ; VSL
Select with template button
GL A/c 200110
Company code : VSL
Enter
Change short text and long text to Sundry debtors doubtful
Save
GL A/c 400307
Company code : VSL
Select with template button
GL A/c: 400300
Company Code : VSL
Enter
:
Change short text and long text to provision for doubtful debts
Save
Write off of provision for doubtful debts: T/C FS00
Provision for doubtful debts with clearing
To customer special GL (E) with clearing
GL A/c 100530
Company code: VSL
Select with template button
GL A/c 100500
Company code : VSL
Enter
Change short text and long text to Provision for doubtful debts
Save
Doct.dt:10.06.2011
Postg.dt:10.06.2011
Type : DR
Company Code : VSL
Posting key : 01
A/c : 3000601
Enter
Enter to ignore the message
Amount : 400000
Business Area : VSLH
Text : Sales invoice posting
Posting key : 50
A/c : 300000
Enter
Amount : *
Business Area : VSLH
Text : +
Document € Simulate € Save
A.Functional specifications:
1.Input
2.Output
B.Technical specifications
Technical consultant
This is system oriented
Prepare a program
User Exits