Colegio de la Ciudad de Zamboanga

Ayala Main Campus

Ayala, Zamboanga City

STUDENTS’ HAND-OUTS
(First Quarter Lessons)

BASIC COMPUTER TECHNOLOGY

LESSON 7

Prepared by:

JOEY E. SERVAN
(03-16-2020)

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LESSON 6: Desktop Publishing – Microsoft Publishing

A - LESSON OBJECTIVES: At the end of the lesson, the students are expected to:

1. Explain the significant use of the MS Publishing

2. Present & discuss the different parts and uses of MS Publishing
3. Explore the different uses of MS Publishing
4. Apply and use the styles to format of MS Publishing
5. Explain how to use and design, layout certificates, newspapers, and invitations using MS
Publishing
6. Discuss how to work an outline and other designs using MS Publishing
7. Create one example of the following layouts and designs of MS Publishing

B – LESSON OUTLINE

 Definition of MS Publishing
 What are the different uses and functions of MS Publishing?
 How MS Publishing work properly?
 Explore the different uses of MS Publishing
 Explain the functions and uses MS Publishing
 Create and Design certificates, invitations and newspaper layouts using MS. Publishing

C – LESSON CONTENT

A – What is Desktop Publishing using Microsoft Publisher

In this day of Digital Information Years (DIY’ers), everyone is tech savvy enough to
create and publish their own digital content, and computer software giants like Microsoft have
programs that make it easy to do so. You may have your basic applications that cover text
documents (Microsoft Word), numerical data (Microsoft Excel) and presentation content
(Microsoft PowerPoint). 

For professional print publications, there’s Microsoft Publisher. The application provides

you with affordable and easy-to-use desktop publishing features that anyone can use. Because
of this, it’s a great option for small businesses, everyday users, educators, parents or freelancers
who need to design publications, but don’t have graphic design backgrounds. The application
allows them to create branding and sales material that look professional.
Below we’ll give you a better idea of the application, what it does, how to work with it,
and some resources to get you started.

What Is Microsoft Publisher Used For?

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 Microsoft Publisher lets you work as easily as you do in Microsoft Word, but instead of
using tools for text, you’ll be using tools for editing page layouts and visual content. Having 
said that, you may be wondering, what are the things you can do in Microsoft Publisher?

The answer: almost anything you need to professionally design and publish your
material. Some examples include:

Personalized birthday cards 

Event posters 
Newsletters for small businesses and organizations
Professional business cards
Flyers and programs
Postcards and brochures

Of course, that’s just the tip of the iceberg. Editing and customizing that content is where
MS Publisher really shines. You can work from scratch, from templates, or from existing content
you may already have.

How to Convert PDF to PUB?

The beauty of the latter is that if you have legacy content in the PDF format which you
need to use or update, you can convert PDF to PUB with Able2Extract PDF converter first. 
Here’s how:
Open  your PDF in Able2Extract.
Select the content you wish to convert.
Click on the  Convert to Publisher  command on the toolbar.
Save your new .pub file to your computer.

Microsoft Publisher Templates 

On top of helping you work with your original PDF content, Microsoft Publisher also
comes equipped with hundreds of premade layouts and cookie cutter templates you can use for
guidance, ideas or inspiration. 
To use a template in MS Publisher:

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 Click on File > New.
Then, you can either:
Select one of the Featured templates, and click Create.
Choose  Built-in and scroll to select a category and choose a template, and click
on  Create  to use it.

Use the Search functionality for online templates to find the kind of template that you
need. Once the template is open in Publisher, you can start formatting and editing it.

Getting Started With Microsoft Publisher 

Before you start getting your hands dirty, there are a few basics you need to know.
Because MS Publisher deals with all kinds of layouts, objects, formats and content, it doesn’t
work exactly like you’re used to in MS Word. Below is a quick guide on how to go about the
basic stuff.

Working with Objects 

You’ll notice that in Publisher, everything will be formatted into movable “boxes”. These
are known as objects, and are outlined with a border with four white circles and four white
squares.
This may seem weird at first, but these frame-like boxes allow you to group, edit, manipulate and
move content around on the page more easily. Here are some ways you’ll be working with
objects frequently:

Adding text – 

To add text to your project, you work within the text boxes and can edit the text within
the object directly. You can also add your own by going to the Insert tab and clicking on

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the Draw Text Box command, which lets you click and drag to create your own text object
where you want it.

Most of the templates in Publisher will offer up pre-made boxes and objects, so getting
familiar with these is necessary.  These boxes usually contain dummy text which you can easily
double click and edit, customizing the font, size, and color.

Adding pictures – 

Adding pictures to your content is as easy as clicking on Home > Pictures.  You’ll have
options to insert pictures from a file, OneDrive or from a search on Bing. In addition, you have a
number of options to format your picture in your publication.

Just head over to the Format tab when your picture is selected and you can start tailoring
your images.

Using Building Blocks

Building blocks make it easier for you to build and customize your publication by giving
you pre-made elements. You can find these under the Insert tab on the ribbon:

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By exploring a few customizations, you can easily select an element you want and then click and
drag to reposition and resize the element accordingly. It’s an easy way to apply and manipulate
reusable pieces of content.

You’ll find this coming in handy when you want to add headings, borders, sections, accents, and
advertisements. Microsoft Publisher has these building blocks built right in, but you can also
create your own.
Using the Design Checker in Publisher 
This is another feature you’ll want to use when you’re done putting your publication content
together. The Design Checker is accessible via File>Info>Design Checker. It’s a tool that
reviews your final content for layout or design problems and it appears on the right hand side of
the interface.

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Think of this tool like your everyday spell checker, but for your publication content instead of
textual typos.

The Design Checker

Reviews your content for a variety of design and layout problems, allowing you to catch
and fix them before you finalize a print job.  And don’t worry if you aren’t a designer, the tool
will provide you with explanations and suggestions on how to fix the problems it detects. You
can also specify the types of problems the tool will look for by clicking on the Design Checker
Options dialog box. 

Printing up your Project 

As an application geared towards creating digital content meant to be printed up, this will
be another basic task you’ll need to be familiar with. To print up your project, Microsoft
Publisher has a few methods to help print your content. 

There’s the standard method that uses the Printer functionality which you’re familiar with
if you’re printing a publication on your desktop printer. The only thing you’ll need to do is
ensure that you have the settings adjusted to print your content correctly on the size and type of
paper you need. Do remember to save your project first, though, before you print!In addition to
your usual PDF and common file types, there is also the Pack and Go Wizard
via File>Export>Pack and Go.

This method will give you options on how to save your file for different printing
purposes – even for a commercial printer – so you don’t have to worry about the technical details
of formatting and settings. The Wizard will do that for you. You simply decide which option is
best for your needs:

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Knowing how to work your way around with the above basics will let you work easily with any
type of layout or project you’re working on. 

For Further Individual Hands-on Tutorial Please refer to the following link:

How to create a newsletter 

How to make greeting cards and invitations
How to make a two-column publication
How to create an organization chart
So, armed with the basics, you’re now ready to start creating professional looking content for
publishing without the hefty price tag. 

https://www.investintech.com/resources/blog/archives/9269-microsoft-publisher-beginners-
guide.html

D – GUIDE QUESTIONS

QUESTIONS OBJECTIVES NO.

1. Enunciate the significant use of the MS Publishing Desktop in your
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own words
2. Discuss the different uses and functions of MS Publishing 2
3. Demonstrate the different parts and its uses 3
4. Show some important design, styles and format of MS Publishing 4
5. Explain how to use MS Publishing in designing invitation, 5
certificates, newspaper layouts
6. Show how to work an outline designs and layouts using MS. 6

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Publishing
7. Demonstrate one example on how to design and create invitations, 7
certificates, & newspaper
HOTS QUESTIONS
1. What significant learnin insights did you gain in using MS
Publishing and how would you relate this to yourself?
2. Is it worth learning? Why or why not
3. If you were to create one important layout and styles using MS
Desktop Publishing what is it and why?

E – PERFORMANCE TASK
TASK OBE
(Individual Performance)
 Using MS Desktop Publishing, each student will have pick one Technology
task and CREATE any of the following: Savviness
Comics Banner (depicting the negative impact of COVID 19)
Newspaper ( Latest updates of the COVID-19)
Certificate &
Program Invitation
Business card
Food Menu
 Explain each one in front of the class Fluency

F- SOURCE:

Computer Technologies, Second Edition by Marc Lhester John A. Sagun

Diwa Learning System inc., Philippine Copy right, 2019