CONTENTS

Topics PAGES

UNIT-1
1. Applying and Updating a Style 2
2. Inserting Images 4
3. Using Built-In Templates 5
4. Creating Table of Contents 6
5. Creating a Main Document in mail merge 8
UNIT-2
6. Consolidating Data 9
7. Setting up a spreadsheet for Sharing 11
8. Comparing and merging Workbooks 12
9. Creating a Simple Macro 13
10. Macro Coding 14
UNIT-3
11. Creating Table in Design View 16
12. Creating Table in Data Sheet View 18
13. Inserting data in Table 19
14. Sorting Data in Table 20
15. Creating Form using Form Wizard 21

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 Applying Styles Practical 1
STYLES
A style is a predefined combination of various formatting features, like font style,
colour, and size that is applied to the selected text in a document to quickly change
its appearance.
Applying Styles From Styles Group
 Open a blank document in word and type any text.
Select the text on which you want to apply a style. For example, select the title of the text –
“PREPARATION STRATEGY FOR EXAMS”.

 Move the mouse pointer over the predefined styles in the Styles group of the Home tab to
preview the effect of each style on the selected text.
 Click on any desired style to apply it.

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 APPLYING STYLES FROM STYLES PANE
 Click on the dialog box launcher of the Styles group of Home tab.
 The Styles pane opens with a variety of style listed in it.
 Select the text in the document on which you want to apply the style.
 Click on any style from the Styles pane.

UPDATING A STYLE
 Open the document and select an existing paragraph.
 Format the paragraph as per your choice. For example, change font properties, alignment,
and so on. Make sure that all the properties in a paragraph are uniform. That means you
cannot keep different font sizes in a paragraph.
 Now, in the Styles pane, right click on the style that you want to update.
 Click on the Update “Style Name” to Match Selection option from the shortcut menu. Here,
“Style Name” is the name of the style that you want to update.
 You can observe that the selected style will be updated with the new formatting effects.

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 Inserting Images Practical 2
When you create a text document using word, you may need to include some
graphics, such as images, shapes, and other drawing objects. Graphics are added in
the text document to support the description provided in the text.
INSERTING IMAGES
In word, there are several ways to insert images in a word document.

 Inserting an image from a file

 Inserting an image from clip art
 Inserting a scanned image
 Inserting an image using drag and drop method
 Inserting an image from clipboard

INSERTING AN IMAGE FROM A FILE

To insert an image from a file, follow the given steps:

 Click on the Insert tab and select the Picture button in the Illustration group.
 The Insert picture dialog box appears.
 Browse for the picture you wish to insert.
 Choose the desired file and click on the Insert button.

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 Using Built-In Templates Practical 3
A template is a predefined layout that contains sample content, themes, colours,
font styles, background styles, etc., and gives an initial foundation to create a
document. By using a template, you can quickly create a new document. For
example, if you want to create a business letter, you can use a letter template and
modify only the required sections.
USING BUILT-IN TEMPLATES
To use a built-in template, follow these steps:

 Click on the New option on the File tab. A gallery of templates will be
displayed.
 Click on the Sample templates option under the Available Templates.
 Select the required template. Select the Template radio button in the Preview
pane and click on the Create button.

 You can also choose from a wide range of many other templates present
under the Office.com Templates section.
 To choose a template from Office.com Templates section, click on the
template category, say ‘Event’ to open a gallery of templates.
 Select the required category from the gallery, say ‘Holiday party invitation’
and click on the Download button in the Preview pane.
 Now, you can use the download template to create your document.

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 Creating Table of Contents Practical 4
The Table of Contents (TOC) consists of headings and sub-headings of a book or document. It is a
necessary index, generally available in long documents, books, drafts, etc.

CREATING TABLE OF CONTENTS

USING INBUILT TYPES
 Make sure that the headings are styled continuously. For example, use the Heading 1 style
for the chapter names, Heading 2 style for topics, Heading 3 style for sub-topics, and so on.

 In the document, position the cursor where you want to insert the TOC. Usually, a table of
contents is inserted after the title page in a document.
 Click on the References tab and select the Table of Contents option.
 A submenu appears. Word gallery has two inbuilt types of table of contents, Automatic
Table 1 and Automatic Table 2. Select any one of them.
 A table of contents will appear in the document.

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USING MANUAL TABLE OPTION
 Click on the References tab and select the Table of Contents option.
 A submenu appears. Click on the Manual Table option.

A table of contents is inserted where you can manually enter the topics, sub-topics, page numbers,
etc.

USING INSERT TABLE OF CONTENTS OPTION

 Click on the References tab and select the Table of Contents option.
 A submenu appears. Click on the Insert Table of Contents option.
 The Table of Contents dialog box appears.

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Creating a main document in Mail Merge Practical 5
In business, as well as personal matters, it is often required to send letters with similar information
to different people. Changing the address each time would be a vey long process and a wastage of
time and effort. MS word provides a useful feature of Mail Merge to create and print multiple copies
of a document, address labels, and envelopes, etc in one go.

CREATING A MAIN DOCUMENT

 Create a new document and type a letter or open an existing letter that you want to send to
different people at their respective addresses.
 Click on the Mailings tab. In the Start Mail Merge group, click on the Start Mail Merge drop-
down arrow and select the Step-by-Step Mail Merge Wizard option.
 The Mail Merge task pane appears on the right side of the application window.
 Now, select the Letters radio button from the ‘Select document type’ section.
 Click on Next: Starting document under the ‘Step 1 of 6’ section at the bottom of the task
pane.
 A new task pane appears on the screen.
 Click on the Use the current document radio button under the ‘Select starting document’
section.
 Click on Next: Select recipients under the ‘Step 2 of 6’ section. Another task pane appears
showing options for the defining recipients list.

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 Consolidating Data Practical 6
CONSOLIDATING DATA
 Open a workbook in Excel and enter the data of the First Quarter Sales
of year 2020 in Sheet 1 and 2021 in Sheet 2.

 Click on the Sheet 3 tab and rename it as ‘Consolidated Data 2020 and
2021’.
 Enter the headings and names of cars in sheet 3.
 Click on Data tab and select Consolidate.
 The Consolidate dialog box appears.
 In the Function drop-down list, select a function.
 Click inside the Reference text box. Then, go to Sheet 1, drag the mouse
to select the first source data range on the sheet.
 Click on the Add button. The selected range is added in the All
References list box.
 Similarly, choose data range from sheet 2 and add it in the All
References list box.
 Now, click on OK. You will get the consolidated data on sheet 3.

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Final Result:-

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Setting up a Spreadsheet for Sharing Practical 7
SETTING UP A SPREADSHEET FOR SHARING
 Start the MS Excel 2010 application.
 Open the file that you would like to share, or create a new file.
 Save it in a network location, so that the other user can access it easily.
 With the workbook open, switch to Review tab.
 Click on the Share Workbook option in the Changes group.
 The Share Workbook dialog box appears.
 Select the Allow changes by more than one user at the same time. This also allows
workbook merging checkbox to enable sharing.
 Click on OK. If you have already saved the spreadsheet, a message appears stating
that the action will now save the workbook; click on OK to continue. If the workbook
has not been saved previously, the Save As dialog box appears. After saving, the
word [shared] is shown on the title bar along with the document’s title.
 Now, all the users can work together on the same workbook.

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 Comparing and Merging Workbooks Practical 8
COMPARING AND MERGING WORKBOOKS
 Click the File tab.
 Choose Options.
 The Excel Options dialog box will appear. Select Quick Access toolbar.
 Under Choose commands from, click the drop-down menu and select All
Commands.
 Find and select the Compare and Merge Workbooks command.
 Click Add to add it to the Quick Access toolbar.
 Click OK.
 The Compare and Merge Workbooks command will be added to the Quick
Access toolbar.

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 Creating a Simple Macro Practical 9
CREATING A SIMPLE MACRO
 Click on View > Macros > Record Macro.
 The Record Macro dialog box opens.
 Type a name for the macro.
 Assign a shortcut key Ctrl + Shift + K in the Shortcut key field. This key
combination will be used to execute the macro later.
 In the Store macro in list box, choose where the macro is to be made
functional. By default, the macro works in the current workbook.
 You can also provide some description related to the macro in the
Description box. This is optional.

 Click on OK to start recording the macro.

 Perform the operations that you want to record in the macro.
 Click on View > Macros > Stop Recording to finish the recording of the
macro.

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 Macro Coding Practical 10
 Click on File > Options.
 The Excel Options dialog box opens.
 Click on the Customize Ribbon, then place checkmark next to
Developer.
 Click on OK. Excel starts displaying the Developer tab.
 Open your Workbook in excel.
 Press Alt+F11 to open VBE.
 Right-click on your workbook name and select Insert > Module.
 A new module opens where you can add your code.

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 Creating Table in Design View Practical 11
In the Design View, you can create a table from scratch by defining the field
names and field types. To create the table, click on the Table Design option in
the Tables group of the Create tab. A table will be created and opened in the
Design view. In this view, the Object window consists of two panes. The first
pane is called the Field Entry and the other is called the Field Properties pane.

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Creating Table in Data Sheet View Practical 12
CREATING TABLES IN DATA SHEET VIEW

In the Datasheet View, you can enter, edit, or update the data of the created
tables. This view does not allow you to design the table structure from scratch.
To work in Datasheet View:

 Click on the Create tab and select the Table option in the Tables group.
 A table appears that has an empty row and the cursor is placed in the first
empty cell in the Click to Add column.
 You can change the name of Field1 by double-clicking on it and typing
the field in its place. Likewise, you can change the name of rest of the
fields.
 Enter the other information in the table in similar manner. Thus, the table
gets created as you enter the data.

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 Inserting Data in Table Practical 13
To insert data in a table, follow the given steps:

 Open database in which table exist. For example, the Students database.
 Select the Student_info table in the Navigation Pane. Double-click to
open it. The pointer will appear in the first cell of the table.
 Start typing in the cell and press Tab key to go to the next field. Add as
many records as you want. This is the most common way to enter data in
a table.

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 Sorting Data in Table Practical 14
Sorting is the process of arranging data in an ascending or descending order.
The Sort feature of MS Access helps you to arrange data in a specific order and
provides an easy way to work with it.
To Sort data, follow the given steps:

 Select a field you want to sort by.

 Click the Home tab on the Ribbon, and locate the Sort & Filter
group.
 Sort the field by selecting the Ascending or Descending
command.
 The table will now be sorted by the selected field.
 To save the new sort, click the Save command on the Quick Access
Toolbar.

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Creating Form Using Form Wizard Practical 15
To create a form, follow these steps:
 Open an existing database and click on the Forms in the Database
Objects pane.
 Select the Use Wizard to Create Form option in the Tasks group.

 The Form Wizard opens. In the first step, do the following:

o Select the table on which the form is to be created under the
Tables or queries list box.
o Then, select the fields of the table that you want in your form
by clicking on the Left to Right Single Arrow button.
o If you want to add all the fields in one go, click on the Left to
Right Double Arrow button.
o Click on Next. You will reach the second step.
 The second step of wizard asks you to add a subform. A subform is a
form that is inserted in another form or you can say that if you need
to insert the contents in the table in a separate form. For now, skip to
add the subform and click on Next.

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 You will reach the fifth step of the wizard that asks you to arrange the
controls.
 Here, you can set the layout of the form by choosing a layout under
Arrangement of the main form.
 Labels (Field names) are placed to the left, by default. If you want to
change the default alignment of labels, select the Align right option
under Label placement.
 Click on Next. You will reach the sixth step. In the sixth step, specify
the data entry mode.

 Click on Next. You will reach the seventh step.

 In the seventh step of the wizard, set the style of the form. For
example, select a colour for the form under Apply Style and border
style for fields under Field border.
 Click on Next. You will reach the eighth step. In the eighth step, enter
a name for the form, and then specify how to proceed after creating
the form by choosing either Work with the form or Modify the
form option.

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 Click on Finish to complete the steps.
 You will get the new form (named as Student_Info2) in the Database
Form View as. It displays the records of the selected table, if you do
not change the default option in the data entry step.

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