Ex.

no:1

WORD PROCESSING
INTRODUCTION

Objective: The objective of the real value of the MS Office tools is being able to apply them in the most effective and efficient way to solve problems in the business. Creating, Saving and Closing a Document Moving Around in a Document Controlling the Appearance and Location of Text Controlling the Appearance of your Document Correction and Editing Tools Tables, Customizing Tables

Back ground / Pre requisite: Basic knowledge of MS-Office 1) Word processor is used to produce documents for business or personal use such as newsletter, reports, letters and essays. 2) We might say that a word processor is an intelligent typewriter. 3) We can type a whole page, make corrections by editing, use up paragraphs in different styles and shapes and columns for formatting and also check spelling, find and insert synonyms for a word (Thesaurus) and process it in many more ways before we actually put that page to print. FEATURES OF WORD PROCESSOR The following are the main features of a word processor:
Fast and Permanent Storage Editing features/formatting features

Ex.No.: 1.1 Date: Objective:

DOCUMENT CREATION

To create an advertisement for a Software Company in Microsoft Word to recruit software professional for four different designations with an attractive page border, name of the company using Word Art, using at least one Clip Art, mentioning the company address, give details about the company in brief and mention the number of vacancies in each category of employees with their qualifications.

Procedure:
1. To enter Microsoft word, Click start button then click All programs from

program menu then click and select Microsoft Word.

2. For opening a word document do the following. Click File menu from the

menu bar. From this file menu click New option. This will display the new document. 3. Choose Borders and Shading option from the Format menu. It displays Borders and Shading dialog box. 4. Click on Page Border tab and choose the Page Style from the style drop down list then page border is added to the document. 5. For Themes, select Format, then go to Themes & select any themes from the list. 6. To insert picture, select Insert and then picture from the clip art collection copy any picture. 7. To use WordArt, select Insert->Picture->WordArt. Type the name of the company in word art. 8. First type the title of the advertisement & format it using above steps. 9. Then enter the heading in the header portion and change the font size to large size and then click B button on formatting tool bar so that the header appears bold.

10. Type the name of the Designation, qualifications and vacancies as Heading. Now the advertisement is ready for printing. Save the file and close the document. Sample Output:

#120,Old Mahabalipuram Road, Thuraipakkam, Chennai 600 119,Tamil Nadu, INDIA Ph: +91.44.24962444 / +91.44.24917065 Fax: +91.44.24932444

Description about the advertisement to be given.

Posts

Total no of requirements for the post

5 10

Experience

Senior Architect Software Developer

8+ 2+

Result:

Review Questions: 1. How can you do the following alignment features for the word COMPUTING?

2. Mention how to change text into different cases.

3. Give the steps in adding Animation to the given text.

Ex.No.: 1.2 Date : Objective:

NEWS PAPER FORMAT

To create a document that reflects the newspaper format using Microsoft Word using columns.

Procedure:
1. To enter Microsoft word, Click start button then click All programs from

program menu then click and select Microsoft Word.

2. For opening a word document do the following. Click File menu from the menu

bar. From this file menu click New option. This will display the new document.
3. Then for the newspaper format there must be a header and footer for giving heading

and page number. This is done by clicking Insert from the menu bar, from this click header and footer option. 4. Then enter the heading in the header portion and change the font size to big size and then click B button on formatting tool bar so that the header appears bold.
5. Divide page into columns by clicking the format from the menu bar. Then click

columns from the menus available under Page Layout format. In this step the page is divided into your optional columns.
6. Then enter the text of document. To insert a picture in between the text, click

insert from the menu, then click picture from the clip art. From this clip art we can insert any picture.
7. To insert symbols that are not found in the keyboard, click Insert from the menu,

then click Symbol.

8. After adding the text to the document, save the document by clicking the file

from the menu bar and click Save .When we save the document for the first time name of the respective document is to be entered and click save.

Sample Output:

THE TIMES OF INDIA

FAKE STAMP PAPERS SEIZED Two persons were arrested and counterfeit stamp papers seized following a raid conducted in a house at Coimbatore. A release here said a special team members was arrested. The team also found counterfeit stamp of currency value Rs5000 and Rs10,000.

Result:

Review Questions: 1. List out the various parts of the MS-Word Screen?

2. Short-Cut key for Select-all is------------

3. How can we draw the border of a given the word document?

4. How do we insert header& footer for a text document?

5. List out different features between MS Word 2003 and MS Word 2007.

Ex.No.: 1.3 Date: Objective:

TEXT MANIPULATIONS WITH SCIENTIFIC NOTATIONS

To perform Text manipulation with scientific notations in Microsoft word and save the document with suitable name.

To insert the following mathematical formula and equations in the document (a+b) (a-b) = a2- b2

X=

To insert the symbols like , , in your document.

Procedure:
1.

To enter Microsoft word, click start button then click All programs To open a word document, click File menu from the menu bar. From

from program menu and then select Microsoft Word.

2.

this file menu click New option. This will display the new document. 3. Then enter the mathematical formula and chemical equation. To insert symbols that are not found in the keyboard, click Insert from the menu, and then click symbols. Select the character which you want to show as subscript, and
choose the font option from the Format menu and enable the subscript check box from the Font dialog.

4. For superscript, choose the font option from the Format menu and enable the superscript check box from the Font dialog 5. For changing case, select change case from format menu .Select the different cases from the selected text.

6. After adding the equations to the document, save the document by clicking the file from the menu bar and click save .When we save the document for the first time name is to be entered and click Save and quit MS Word. Sample Output: (a+b) (a-b) = a2- b2

X=

Result:

Review Questions: 1. How can represent the superscript & subscript?

2. How to enter the symbols in between the text document?

3. List out any five effects in Font dialog box?

4. What is the short cut key for Font dialog box?

Ex.No.: 1.4 Date : Objective:

CURRICULAM VITAE

To create your own CurriculamVitae seeking position in an organization. Qualification Details should be in tabular format.

Procedure:
1. To enter Microsoft word, Click Start button then click All Programs from

program menu then click Microsoft Word

2. To open a word document, click File menu from the menu bar. From this file

menu click New option. This will display the new document.
3. Then enter the text. To insert a picture in between the text, click Insert from

the menu, then click picture and then clip art. From this clip art we can insert any picture.
4. To insert a table click Table from the menu, then click Insert, then click

Table. Specify the required number of rows and columns and the table gets inserted automatically.
5. After adding the text to the document, save the document by clicking the File

from the menu bar and click Save .When we save the document for the first time corresponding name of the document is to be entered and click Save and quit MS Word. Sample Output: CURRICULAM VITAE Name Address , Objectives: Educational Qualification: ( Table format) Email, Mobile No:

Projects: Extra-curricular activities: Co-curricular activities: Hobbies: Personal Profile: Declaration Yours truly, (NAME)

Result:

Review Questions: 1. Write the step to convert the text to the table.

2. List the steps to add bullets and numbering for a document.

3. Change the line spacing as 1.5 and Indentation property, Special as Hanging for the given text document with body

Ex.No.: 1.5

TABLE CREATION & TABLE MANIPULATION

Date : Objective:
To create a Class Time Table in Microsoft word by inserting rows and columns, then merge rows and columns and split columns into cells and save the document with suitable name.

Procedure:
1. To enter Microsoft word, Click Start button then click All Programs from

programs menu then click Microsoft word.

2. To create a document, select File menu bar then choose New option. 3. Select Table option from the menu bar and choose Insert table option. 4. Set number of columns and number of rows in the insert table dialog box and

click the command Ok. The table will be created with the specified number of rows and columns. Enter the heading, change the font size. Click the B button on the formatting tool bar so that the heading appears bold.
5. Enter the time table details in the table. 6. To insert a row or column right click on the table and select row or column. 7. To format the table, right click and select table properties and format the table. 8. For merging, select the columns to be merged, and select merge cell option

from the Table menu. 9. For splitting the table, select the row in which the table is to be split and choose Split table option in the Table Menu. Click on it. 10. Now the table will split into two tables. 11. Converting Text to table a. Select the text in the document b. Choose the convert-text to table from the table menu
c. Choose the table size and separator text option from the convert to table

dialog box.
d. Now the text information is converted into table.

Sample Output: Class Time Table

DAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY GE211 2 GE211 5 GE211 6 1 CY211 1 GE2111 PH2111 PH211 1 GE211 5 GE2115 PH211 1 2 3 GE2116 GE211 6 LUNCH 4 6 7 8 GE2115 GE2112 MA211 GE211 1 6 CY2111 HS2111 GE211 6 CY2111 CY211 1 PH211 1 MA2111 PH2111

Text to the Table Item

X Y Z A B

Quantity
1 3 5 8 4

Description
Super Computer PC LCD Monitors 120 GB Hard disk Drive Acrobat Reader

Result:

Review Questions: 1. How to insert new column or row in the table?

2. Give the procedure for merging and splitting the cell in the table?

3. Write the step to autoformat the table in the document.

4. What is the purpose of Autofit option?

Ex.No.: 1.6 Date : Objective:

MAIL MERGE AND LETTER PREPARATION

To create a merged document using Microsoft word To prepare a mail merged letter to invite passed out students for graduation day

using mail merge function where the address changes for every student, but the body of the letter remains unchanged.
Using mail merge, send letter to five of your friends to invite for a party.

Procedure:
1. To enter Microsoft word, Click Start button then click All Programs from

program menu and then click Microsoft word

2. Click Tools from the menu and choose Letters and mailings, then select

mail merge from it.

3. Then proceed with the following seven steps to create a merged document. a. From the list of document types, select letter available. b. Select current document as the starting document. c. Then select the recipients from the list. If the list is already available

choose Use an existing list otherwise choose Type a new list and type the names & addresses of recipients. d. Write the content of the letter. To add recipient information to the letter, click a location in the document and then click Address block e. One of the merged letter will be previewed and to preview another letter click one of the following: a. <<Recipient: 1>>

f.

On clicking complete the mail merge mail merge is ready to produce the letters.

g. Save the document and exit MS Word.

Sample Input: From Anto, B-62,13th cross street, Rose apartments, Ambattur, Chennai. To

Dear, Sub: Invitation for party. I hereby invite you and your family members for the 25th anniversary of my parents that is to be held on 28-11-2008 at our home. Please do come and share with us our joy. I will be disappointed in your absence. Yours lovingly, Result:

Review Questions: 1. How to create letter using the letter wizard?

2. How to protect the document from unauthorized users? . Ex. No.:1.7 Date : Objective: Procedure:
1. To enter Microsoft word, Click start button then click All programs from

FLOWCHART

Draw a flowchart to calculate the simple interest.

programs menu then click Microsoft word 2. For opening a word document do the following. Click file menu from the menu bar. From this file menu click new option. This will display the new document. 3. Enter the heading, change the font size. Click the B button on the formatting tool bar so that the heading appears bold.
4. To change the font color clicks a button on the drawing tool bar and selects the

required colors. 5. Click Auto shapes option from the drawing tool bar, then click flowchart and all the shapes will appear on the screen. 6. Select the needed shapes one by one and place it on the screen. To connect all the boxes use flow lines from the drawing tool bar.
7. To add text inside the shape, select the particular shape and right click the mouse

button. Then a menu appears on the screen, select add text from the menu. Now the cursor appears inside the shape and allows us to enter the text. 8. Now the flowchart has been created successfully.

Review Questions

1. List the advantages of flowchart and the need for flowchart.

2. What are all the symbols used to draw the flowchart?